Oracle EBS R12 General Ledger

Created on Sunday, June 12, 2011

COPYRIGHT & TRADEMARKS
Copyright © 2003, 2007, Oracle. All rights reserved. Powered by OnDemand Software. Distributed by Oracle under license from Global Knowledge Software LLC. © 1998-2007. All rights reserved. The information contained in this document is subject to change without notice. If you find any problems in the documentation, please report them to us in writing. This document is not warranted to be error-free. Except as may be expressly permitted in your license agreement for these Programs, no part of these Programs may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose. If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Training Guide
Oracle EBS R12 General Ledger

Table of Contents
Introduction ................................................................................................................. vi Journal Entry.................................................................................................................1
Creating Journal Batches ........................................................................................................ 1 Entering Journals .................................................................................................................... 6 Changing the Journal Entry Currency .................................................................................... 10 Entering Journal Lines .......................................................................................................... 15 Entering Entered Currency Journal........................................................................................ 19 Entering Statistical Journals .................................................................................................. 23 Autocopying Journal Batches ................................................................................................ 27 Changing a Batch Period ....................................................................................................... 32 Entering and Posting Journal Batches .................................................................................... 37 Creating Recurring Journal Entries........................................................................................ 42 Creating Skeleton Journal Entries ......................................................................................... 45 Changing a Recurring Journal Entry...................................................................................... 49 Reviewing Recurring Journal Batches ................................................................................... 53 Posting Journals .................................................................................................................... 57 Copying Entries from an Existing Recurring Journal Batch ................................................... 63 Entering a Year-End Closing Journal Entry ........................................................................... 67 Creating Standard Recurring Journal Entry Lines .................................................................. 71 Correcting Batch Posting Errors ............................................................................................ 75 Posting Journal Batches Automatically (AutoPost) ................................................................ 90 Reversing Journals ................................................................................................................ 95 Generating Reversing Journal Batches ................................................................................ 101 Enabling Journal Line Reconciliation .................................................................................. 108 Entering Reconciliation References ..................................................................................... 114 Using Automatic Journal Scheduling .................................................................................. 118 Adding Attachments to a Journal Entry ............................................................................... 127 Checking or Reserving Funds for a Journal Batch ............................................................... 135

Online Inquiries ......................................................................................................... 143
Performing Account Inquiries ............................................................................................. 143 Performing Journal Entry Inquiries ..................................................................................... 154 Drilling Down to Subledger Details .................................................................................... 165 Viewing T-Accounts ........................................................................................................... 187 Performing Budget Inquiries ............................................................................................... 194 Reviewing Budget Balance in a Master Budget ................................................................... 198 Processing Consolidated Balance Inquiries ......................................................................... 202

Defining Budgets........................................................................................................ 209
Defining Budgets ................................................................................................................ 209 Assigning Budget Periods ................................................................................................... 211 Opening a Budget Period .................................................................................................... 214 Copying Budget Amounts from a Budget ............................................................................ 217

Managing Budget Organizations .............................................................................. 223
Defining Budget Organizations ........................................................................................... 223 Assigning Account Ranges to Budget Organizations ........................................................... 226 Protecting a Budget Organization with a Password .............................................................. 232 Adding or Changing Individual Accounts ........................................................................... 236

Budget Formulas ....................................................................................................... 241
Creating a Budget Formula Entry ........................................................................................ 241
Page iii

Training Guide
Oracle EBS R12 General Ledger
Creating Budget Formula Entry Lines ................................................................................. 244 Copying Existing Budget Formulas ..................................................................................... 248 Changing a Budget Formula Entry....................................................................................... 251

Entering Budget Amounts ........................................................................................ 255
Entering Budget Amounts for Multiple Accounts ................................................................ 255 Entering Budget Rules to Distribute Budget Amounts ......................................................... 258 Entering Budget Journals..................................................................................................... 264 Creating Unposted Journal Batches ..................................................................................... 268 Exporting a Budget Worksheet Using the Budget Wizard .................................................... 276

Transferring Budget Amounts ................................................................................. 295
Transferring Budget Amounts Using Budgetary Control ...................................................... 295 Entering Budget Transfer Amounts .................................................................................... 299

Freezing Budgets ....................................................................................................... 305
Freezing Budget Formula Batches ....................................................................................... 305 Freezing Budget Organizations ............................................................................................ 307 Freezing Budgets for a Range of Accounts .......................................................................... 310

Encumbrance Accounting ......................................................................................... 315
Defining Encumbrance Types.............................................................................................. 315 Entering Encumbrances ....................................................................................................... 317 Viewing Funds Available .................................................................................................... 323 Carrying Forward Year-End Encumbrance and Budget Balances ......................................... 326

Average Balance Processing ..................................................................................... 333
Opening a New Period ........................................................................................................ 333 Archiving Journals .............................................................................................................. 341 Consolidating Transactions ................................................................................................. 344 Consolidating Balances ....................................................................................................... 357

Financial Reporting .................................................................................................. 369
Running Simple Reports ...................................................................................................... 369 Using the Financial Statement Generator (FSG)................................................................... 376 Viewing Ledger Sets ........................................................................................................... 381

Maintenance .............................................................................................................. 387
Defining a Move/Merge Request ......................................................................................... 387 Submitting a Move/Merge Request ...................................................................................... 390 Creating New Accounts with Mass Creation ........................................................................ 393

Global Consolidation System .................................................................................... 397
Using the Consolidation Workbench ................................................................................... 397 Transferring Subsidiary Data to Your Parent ....................................................................... 403 Creating Elimination Entries ............................................................................................... 406 Purging Consolidation Audit Data ....................................................................................... 411

Multi-Currency ......................................................................................................... 415
Defining Foreign Currencies ............................................................................................... 415 Defining Currency Cross Rates............................................................................................ 418 Entering a Journal with Conversion Rounding Differences .................................................. 421 Using the Currency Rates Manager...................................................................................... 427

Journal or Subledger Level Reporting Currencies .................................................. 435
Entering Reporting Currencies............................................................................................. 435 Using Reporting Currencies................................................................................................. 438

Using the Account Hierarchy Manager.................................................................... 455
Starting the Account Hierarchy Manager ............................................................................. 455
Page iv

Training Guide
Oracle EBS R12 General Ledger
Displaying Multiple Hierarchies ......................................................................................... 457 Adding or Changing Rollup Groups .................................................................................... 468 Adding or Changing Parent Hierarchies .............................................................................. 480 Adding or Changing Child Values ...................................................................................... 501

Basic General Ledger Setup ...................................................................................... 523
Defining General Ledger Value Sets ................................................................................... 523 Creating a Responsibility for the Controller ........................................................................ 526 Creating a Security Rule ..................................................................................................... 531 Defining Accounting Key Flexfield Structures .................................................................... 538 Entering Values for Key Flexfields ..................................................................................... 552 Using the Account Hierarchy Editor.................................................................................... 557 Defining an Accounting Calendar ....................................................................................... 572 Defining a Ledger ............................................................................................................... 581 Opening the First Accounting Period .................................................................................. 587 Setting Up Journal Categories and Sources ......................................................................... 592 Setting Up Suspense Accounts ............................................................................................ 597 Entering Unbalanced Journals ............................................................................................. 600

Custom General Ledger Reports .............................................................................. 609
Creating a Row Set ............................................................................................................. 609 Running an Ad-Hoc Row Set Report................................................................................... 615 Running a Row Set Summary and Detail Report ................................................................. 618 Creating a Column Set ........................................................................................................ 622 Creating a Column Set Heading .......................................................................................... 628 Running a Column Set Ad-Hoc Report ............................................................................... 632 Running Column Set Detail and Summary Reports ............................................................. 636 Defining a Content Set ........................................................................................................ 640

Page v

Training Guide
Oracle EBS R12 General Ledger

Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries. Upon completion of this module, you will be able to: • Perform journal entry. • Perform online inquiries. • Define budgets. • Manage budget organizations. • Manage budget formulas. • Enter budget amounts. • Freeze budgets. • Use encumbrance accounting. • Perform average balance processing. • Run financial reporting. • Perform maintenance. • Use the Global Consolidation system. • Manage multi-currencies. • Enter reporting currencies. • Use the Account Hierarchy Manager. • Set up general ledger users. • Set up general ledger. • Manage custom general ledger reports.

Page vi

Training Guide
Oracle EBS R12 General Ledger

Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring batches. Upon completion of this lesson, you will be able to: • Create journal batches. • Enter journals. • Enter journal lines. • Enter entered currency journal. • Enter statistical journals. • Auto-copy journal batches. • Change batch periods. • Enter and post journal batches. • Create recurring journal entries. • Create skeleton journal entries. • Post Journals. • Correct batch posting errors. • Post journal batches automatically. • Reverse journals. • Generate reversing journal batches. • Enter reconciliation references. • Use automatic journal scheduling. • Check or reverse funds for a journal batch.

Creating Journal Batches
You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry. In this topic, you will create journal batches.

Procedure

Page 1

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2. 3. 4.

Action Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link. Click the Journals: Enter link. The Find Journals page enables you to search for journals based on specific search criteria.

Page 2

Training Guide
Oracle EBS R12 General Ledger

Step 5.

Action Click the New Batch button. or Press [Alt+B].

6.

The Batch page enables you to create, view, and modify a batch. A batch can contain multiple journals, each of which can belong to a different ledger. However, all the ledgers within a batch must have the same calendar, period type, and chart of accounts.

Page 3

Training Guide
Oracle EBS R12 General Ledger

Step 7. 8. 9. 10. 11.

Action Click in the Batch field. Enter the desired information into the Batch field. Enter "Provisioning of Accrual Expenses". Click in the Period field. Enter the desired information into the Period field. Enter "Oct-07". Click the Journals button. or Press [Alt+J].

12.

The Journals page enables you to enter all journal entries in a batch in the same period. You can create a journal batch for any Open or Future Enterable accounting period. You can only post batches in Open accounting periods.

Page 4

Training Guide
Oracle EBS R12 General Ledger

Step 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.

Action Enter the desired information into the Journal field. Enter "Accrual Expenses for Computer Resources". Enter the desired information into the Description field. Enter "Journal Entry for Accrual Expenses of Computer Resources". Click in the Line field. Enter the desired information into the Line field. Enter "10". Click in the Account field. Enter the desired information into the Account field. Enter "01-130-6100-0000000". Click in the Debit field. Enter the desired information into the Debit field. Enter "150". Click in the Line field. Enter the desired information into the Account field. Enter "01-130-2225-0000000". Click in the Credit field.

Page 5

Training Guide
Oracle EBS R12 General Ledger
Step 24. 25. 26. 27. Action Enter the desired information into the Credit field. Enter "150". Click in the Journal field. Click the New button. Click the Yes button. or Press [Alt+Y]. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. Enter the desired information into the Journal field. Enter "Accrual Expenses for Marketing Department". Click in the Description field. Enter the desired information into the Description field. Enter "Journal Entry for Accrual Expenses of Marketing Department". Click in the Line field. Enter the desired information into the Line field. Enter "10". Click in the Account field. Enter the desired information into the Account field. Enter "01-490-6100-0000000". Click in the Debit field. Enter the desired information into the Debit field. Enter "150". Click in the Line field. Enter the desired information into the Account field. Enter "01-490-2225-0000000". Click in the Credit field. Enter the desired information into the Credit field. Enter "150". Click the Save button. You have completed the Creating Journal Batches procedure. End of Procedure.

Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information.

Page 6

2. Vision Operations (USA) link. Click the vertical scrollbar. To enter a journal without entering batch information. Procedure Step 1. Action Begin by navigating to the Enter Journals page. Click the General Ledger. 3. The Find Journals page enables you to search for the appropriate journal based on specific search criteria. click the New Journal button. you will learn to enter journals.Training Guide Oracle EBS R12 General Ledger In this topic. Page 7 . Click the Journals: Enter link. 4.

or Press [Alt+J]. 6.Training Guide Oracle EBS R12 General Ledger Step 5. Action Click the New Journal button. The Journals page enables you to: • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date • Enter journal lines Page 8 .

Enter the desired information into the Journal field. Click in the Debit field. 8. 17. 16. Enter "Lab our Cost Provision for the month of Oct-07". Enter "7500".Training Guide Oracle EBS R12 General Ledger Step 7. Page 9 . Enter the desired information into the Line field. Enter "10". Click in the Account field. Click in the Description field. Enter the desired information into the Description field. Click in the Line field. Enter "Labor Cost Provision". Click in the Line field. Enter the desired information into the Account field. 10. Enter "01-000-5020-0000000". Action Click in the Journal field. 11. 15. 14. Enter the desired information into the Debit field. 9. 12. 13.

Changing the Journal Entry Currency You can change the currency for any unposted journal entry. Enter "01-000-2410-0000000". In this topic. If you are using budgetary control. 20. 21. Action Enter the desired information into the Account field.Training Guide Oracle EBS R12 General Ledger Step 18. Enter the desired information into the Credit field. Procedure Page 10 . Click in the Credit field. End of Procedure. Enter "7500". you will change the journal entry currency. You have completed the Entering Journals procedure. 22. you must unreserve funds before you can change the currency. and have reserved funds for the journal entry. Click the Save button. 19.

The Find Journals page enables you to search for a journal based on specific search criteria. 3. Click the vertical scrollbar. Click the General Ledger. 2. 4. Click the Journals: Enter link. Vision Operations (USA) link. Page 11 .Training Guide Oracle EBS R12 General Ledger Step 1. Action Begin by navigating to the Enter Journals page.

Page 12 . Enter "Accrued Expenses 02DEC-2007 23:01:21". Enter the desired information into the Status: Posting field. Enter the desired information into the Batch field. 11. 6. Enter "Unposted". Enter "Oct-07". 7. 8. 9. 10. or Press [Alt+i]. Action Click in the Batch field.Training Guide Oracle EBS R12 General Ledger Step 5. Click the Find button. Enter the desired information into the Period field. Click in the Period field. Click in the Status: Posting field.

create and view journal entries. The Journals page enables you to define.Training Guide Oracle EBS R12 General Ledger Step 12. or Press [Alt+u]. Page 13 . 13. Action Click the Review Journal button.

Page 14 . and conversion rate.Training Guide Oracle EBS R12 General Ledger Step 14.. or Press [Alt+y]. 15. conversion type.. button. The Change Currency page enables you to enter the journal currency conversion information such as currency date. Action Click the Change Currency.

Page 15 . End of Procedure. Entering Journal Lines Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. You have completed the Changing the Journal Entry Currency procedure. you will enter journal lines. Enter "EUR". 20. In this topic. Action Enter the desired information into the Currency: To field. Enter the desired information into the Type: To field. 19. Click in the Type: To field. 17. Click the OK button. 18. Enter "Corporate". 21.Training Guide Oracle EBS R12 General Ledger Step 16. Click in the Rate: To field.

To enter a journal without entering batch information. click the New Journal button. Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. The Find Journals page enables you to search for the appropriate journal based on specific search criteria. 2. Click the vertical scrollbar. Page 16 . Action Begin by navigating to the Enter Journals page. 4. Click the General Ledger. Vision Operations (USA) link. 3.

Page 17 . You can enter an account for the journal line. or Press [Alt+J]. Your data access set must provide read and write access to the ledger. Action Click the New Journal button. but you can change the line numbers as necessary. Oracle General Ledger automatically increments the numbers for the following lines. After you enter the first journal entry line number.Training Guide Oracle EBS R12 General Ledger Step 5. 6. The Journals page enables you to: • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date You can enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. or read and write access to the account's balancing segment value or management segment value.

Enter "Rent Accrual for the month of Oct-07".Training Guide Oracle EBS R12 General Ledger Step 7. Click in the Line field. Enter "01-000-2225-0000000". 10. 14. 13. 11. Page 18 . 9. Enter the desired information into the Description field. Enter the desired information into the Line field. Enter the desired information into the Account field. Click in the Debit field. Enter "01-000-7420-0000000". Enter the desired information into the Debit field. Enter "12500". 8. 16. 12. Enter "10". 15. Click in the Account field. Click in the Line field. Action Click in the Description field. Enter the desired information into the Account field.

Procedure Page 19 . You have completed the Entering Journal Lines procedure. an entered currency is a currency that is not the currency of the reporting currency. 20. you will enter entered currency journals using the Enter Journals page. Click the Save button.Training Guide Oracle EBS R12 General Ledger Step 17. 19. End of Procedure. Enter the desired information into the Credit field. In this topic. If you use reporting currencies (journal or subledger level). Click in the Line field. Enter "12500". 21. Entering Entered Currency Journal You can enter manual journal entries using an entered currency using the Enter Journals page. Action Click in the Credit field. An entered currency is a currency that is not the ledger currency. 18.

Click the General Ledger. Action Begin by navigating to the Enter Journals page. the Find Journals page appears.Training Guide Oracle EBS R12 General Ledger Step 1. You can use this page to enter or query a batch. Page 20 . Click the vertical scrollbar. Click the Journals: Enter link. Vision Operations (USA) link. 3. 4. 2. When you click the Journals: Enter link. or click the New Batch button or the New Journal button.

Action Click the New Journal button. specifying the entered currency you want to use for your journal entry. You can use the Journals page to enter journal information. or Press [Alt+J]. 6.Training Guide Oracle EBS R12 General Ledger Step 5. Page 21 .

8. 12. 13. In the conversion Type field. Enter the desired information into the Conversion: Currency field. Click in the Description field. 14. The conversion date is the posting date for the journal entry and should fall within the accounting period you defined for the journal entry. Click in the Conversion: Currency field. Enter "GBP".Training Guide Oracle EBS R12 General Ledger Step 7. 9. or User type. Click in the Line field. or any conversion type you defined. Enter "Accrued Expense". 11. Enter the desired information into the Description field. Page 22 . Corporate. you can select Spot. Enter the desired information into the Conversion: Type field. Enter "Corporate". Click in the Conversion: Type field. Enter "Accrued salary expenses for the month of Oct-07". 15. 10. Action Enter the desired information into the Journal field.

Enter the desired information into the Account field. Action You can enter your journal lines using the Lines Tab. 19. 18. Enter "01-000-5020-0000000". Click in the Account field. You can also. Click in the Credit field. 23. Click in the Line field. You have completed entering entered currency journals using the Enter Journals page. if your user profile permits. Click the Save button. Enter the desired information into the Account field. Enter the desired information into the Credit field. Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on the designated conversion rate. In this topic. Procedure Page 23 . 27. Enter the desired information into the Line field. Enter the desired information into the Entered: Debit field. 25.Training Guide Oracle EBS R12 General Ledger Step 16. Enter "10". Entering Statistical Journals With General Ledger you can enter statistical journals in two ways. You can use debit and credit amounts in the entered currency. 26. Click in the Debit field. you will enter a statistical journal using the Enter Journals page. You can enter journals with only statistical debit and credit amounts. End of Procedure. Enter "15000". combine monetary and statistical amounts in the same journal line. 20. 21. 24. Enter "01-000-2410-0000000". 22. Enter "15000". 17.

or click the New Batch button or the New Journal button. Vision Operations (USA) link. 4. You can use this page to enter or query a batch. 2. Action Begin by navigating to the Enter Journals page. 3. Click the Journals: Enter link. Click the vertical scrollbar. the Find Journals page will display. Click the General Ledger. When you click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step 1. Page 24 .

Statistical journal entries do not require balanced debits and credits. Action Click the New Journal button. If you use the Reporting Currencies option (Journal or Subledger Level).Training Guide Oracle EBS R12 General Ledger Step 5. 6. but the journals are not affected by the currency conversion process. statistical journals will be generated for your reporting currencies. Page 25 . You will use the Journals page to enter your journal information. or Press [Alt+J]. specifying STAT for the journal currency.

Training Guide Oracle EBS R12 General Ledger Step 7. enter your journal lines. 15. Click in the Description field. In the Lines tab. 16. 9. Enter the desired information into the Description field. Click in the Line field. Click in the Conversion: Currency field. Enter "Employee strength per department". Enter "01-000-9110-0000000". Enter "10". 13. Enter the desired information into the Account field. using statistical debit and credit amounts. 10. 11. Enter "Employee headcount for various departments". 12. 8. Enter "STAT". Enter the desired information into the Conversion: Currency field. Page 26 . 14. Click in the Account field. The debits do not need to equal credits for a statistical journal. Enter the desired information into the Line field. Action Enter the desired information into the Journal field.

27. 29. Click the Save button. You have completed entering statistical journals using the Enter Journals page. Autocopying Journal Batches You can create a new journal batch by copying and modifying an existing journal batch. End of Procedure. 25. 23. using Autocopy will copy the entire batch. Enter the desired information into the Debit (STAT) field. Enter the desired information into the Account field. Click in the Debit (STAT) field. 21. Enter "350". Enter "01-111-9910-0000000". Enter "450". 24. Click in the Line field. you will autocopy journal batches. Enter "200". 19. Use Autocopy to copy a journal batch from the Journals window. Click in the Line field. Page 27 . 18. 30. You cannot copy a single journal in the batch. Enter "01-110-9110-0000000". Enter the desired information into the Debit (STAT) field. 28. Click in the Line field. Click in the Debit (STAT) field. Enter the desired information into the Debit (STAT) field. Enter the desired information into the Account field. If you have multiple journals contained in a journal batch. Click in the Debit (STAT) field.Training Guide Oracle EBS R12 General Ledger Step 17. 20. In this topic. Oracle General Ledger automatically displays the unit of measure associated with the natural account segment value for the line. 26. Action You can enter the statistical quantity for each journal line in the Debit (STAT) and the Credit (STAT) fields. 22. the Batch window or the Enter Journals window.

2. Click the vertical scrollbar. Click the Journals: Enter link. Vision Operations (USA) link. Action Begin by navigating to the Enter Journals page. The Find Journals page enables you to search for a journal batch based on specific criteria. Page 28 . 4.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 3. Click the General Ledger.

period. It also enables you to view the batch status. New Batch. 7. 6. New Journal. and Autocopy windows. Tax Batch. and currency for a journal. source. Post. Action Click in the Batch field. The Enter Journals page displays journals for an existing batch. Review Batch. Enter "Provisioning of Accrual Expenses".Training Guide Oracle EBS R12 General Ledger Step 5. In addition. 8. Page 29 . use the Enter Journals page to access the Review Journal. category. or Press [Alt+i]. Click the Find button. batch name. Enter the desired information into the Batch field.

Action Click the Autocopy button. 10. Enter "Provisioning of Accrual Expenses for Nov-07". 11. Enter the desired information into the Batch field. 12. Click the OK button. Click the OK button. Page 30 . or Press [Alt+O]. The Autocopy page enables you copy the batch. 13. You can also review the batch or review the journal before autocopying.Training Guide Oracle EBS R12 General Ledger Step 9.

Action Click the View menu.Training Guide Oracle EBS R12 General Ledger Step 14. 15. or Press [Alt+V]. Page 31 . 16. or Press [R]. Click the Requests menu. The Find Requests page enables you to search for the requests you submitted based on specified search criteria.

If you are using budgetary control. 22. End of Procedure. drill down to view details. Click the Find button. 21. You have completed the Autocopying Journal Batches procedure. Enter the desired information into the Request ID field. The Requests page enables you to view request status information. Click in the Request ID field. or Press [Alt+i]. Action Click the Specific Requests option. Changing a Batch Period If you change the period for an unposted batch. 18. and have reserved funds for the batch. Enter "5179393". 20. General Ledger updates the posting date for each journal entry. 19. you must unreserve funds before you can change the batch period.and access the Diagnostics window. Page 32 . log and output information.Training Guide Oracle EBS R12 General Ledger Step 17.

Vision Operations (USA) link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger In this topic. 4. The Find Journals page enables you to search for journals based on specific search criteria. 2. Procedure Step 1. 3. Page 33 . Click the Journals: Enter link. Action Begin by navigating to the Enter Journals page. Click the General Ledger. you will change batch periods.

Page 34 . The Enter Journals page enables you to view details of journal entries. 8. 6.Training Guide Oracle EBS R12 General Ledger Step 5. Action Click in the Batch field. and New Batch pages. Review Batch. Click the Find button. 7. or Press [Alt+i]. Enter "Provisioning of Accrual Expenses". Enter the desired information into the Batch field. and access the Review Journal. New Journal.

period type. or Press [Alt+c]. Page 35 . view.Training Guide Oracle EBS R12 General Ledger Step 9. A batch can contain multiple journals. and modify a batch. all the ledgers within a batch must have the same calendar. 10. and chart of accounts. The Batch page enables you to create. each of which can belong to a different ledger. Action Click the Review Batch button. However.

Action Click the Change Period.. Oracle General Ledger assigns either the first or last day of the new period as the new effective date. depending on which date is closer to the creation date. button. Oracle General Ledger assigns the creation date as the new effective date.. If the creation date of your journal entry batch is not in the same period as the new batch period.Training Guide Oracle EBS R12 General Ledger Step 11. If the original creation date of your journal entry batch is within the new period. The Change Period page enables you to update the batch period. Page 36 . 12. or Press [Alt+g].

you will enter and post journal batches. Enter "15-SEP2007". 15. 16. Enter "Sep-07". Click the OK button. 14. Enter the desired information into the Effective Date: To field. but you can only post batches in Open accounting periods. 17. each of which can belong to a different ledger. but all of the ledgers within a batch must have the same calendar. Click in the Effective Date: To field. All journal entries in a batch must share the same period. You have completed the Changing a Batch Period procedure. In this topic. period type. and chart of accounts. Action Enter the desired information into the Period: To field. End of Procedure. Entering and Posting Journal Batches You can organize journal entries with common attributes into batches.Training Guide Oracle EBS R12 General Ledger Step 13. Page 37 . A batch can contain multiple journals. You can create a journal batch for any Open or Future Enterable accounting period.

2. Click the vertical scrollbar. Click the General Ledger. Vision Operations (USA) link. Action Begin by navigating to the Find Journals page. 4.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Use the Find Journals page to navigate to the New Batch button to enter journal batches. 3. Page 38 . Click the Journals: Enter link.

Training Guide Oracle EBS R12 General Ledger Step 5. Page 39 . The Journals page enables you to enter your journal information for the journal batches. or Press [Alt+B]. 6. Action Click the New Batch button.

Enter "Training Journal 1". 12. 14. Enter the desired information into the Line field. Page 40 . The Lines tab enables you to enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. Your data access set must provide read and write access to the ledger. Enter the debit amount for the designated account. 10. Oracle General Ledger automatically increments the numbers for the following lines. Enter an account for the journal line. 15. Enter "1000". Enter the desired information into the Account field. Enter the desired information into the Debit field.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "1". or read and write access to the account's balancing segment value or management segment value. After you enter the first journal entry line number. 13. 11. Enter "01-000-1570-0000000". 8. Click in the Line field. Enter the desired information into the Journal field. 9. Action Click in the Journal field. Click in the Account field. Click in the Entered: Debit field.

28. 30. 29. Click in the Account field. Enter "2". 18.Training Guide Oracle EBS R12 General Ledger Step 16. Enter "2000". 19. Enter the desired information into the Credit field. 33. Enter "01-520-5310-0000000". Enter the Credit amount for the designated account. or Press [Alt+P]. Enter the desired information into the Account field. Enter the desired information into the Line field. 24. Action Click in the Line field. 20. Click the Post button. Click in the Debit field. Enter "01-000-1410-0000000". Page 41 . Click in the Line field. 32. 34. Enter the desired information into the Debit field. Click in the Credit field. Click the Save button. Enter "2000". Click in the Credit field. 25. 21. Enter "4". The Post button enables you to post journal batches to update the account balances of your detail and summary accounts. 31. Enter the desired information into the Line field. Enter "01-000-1110-0000000". Enter the desired information into the Account field. 23. 26. Click in the Account field. Click in the Account field. 17. Enter the desired information into the Account field. Enter the desired information into the Credit field. Click in the Line field. 27. Enter "1000". 22.

Creating Recurring Journal Entries You can use recurring journal entries to define automatic consolidating and eliminating entries.Training Guide Oracle EBS R12 General Ledger Step 35. intercompany debt. Recurring journal entries examples include. you will create the recurring journal entries and use them for each subsequent accounting period you generate. In this topic. Procedure Page 42 . Action Click the OK button. You have completed the Entering and Posting Journal Batches procedure. End of Procedure. bad debt expense. 36. and periodic accruals. or Press [Alt+O].

Click the vertical scrollbar. Vision Operations (USA) link. Action Begin by navigating to Define Recurring Entries page. Use the Define Recurring Journal Entries page to define the recurring journal entries that you want to use later. 2. Step 3.Training Guide Oracle EBS R12 General Ledger Step 1. 4. Click the General Ledger. Action Click the Recurring link. Page 43 .

7. Click in the Recurring Batch: Description field. Enter "DBI COGS Adjustment". Enter "Adjustment". 12.Training Guide Oracle EBS R12 General Ledger Step 5. Enter "DBI COGs Adjustments". Enter the desired information into the Recurring Batch: Batch field. Enter the desired information into the Journal field. 9. Page 44 . Enter the desired information into the Recurring Batch: Description field. Click in the Category field. 6. Click in the Journal field. Click in the Journal Entry: Effective From Date field. 10. Enter the desired information into the Category field. 13. Action Click in the Recurring Batch: Batch field. 14. The Currency field is used to convert foreign currency recurring journals. Enter "To adjust COGS for DBI Reports". 11. 8.

19. edit the unposted journal batch using the Enter Journals page and enter the debit and credit amounts for the journal lines. In this topic. Enter the desired information into the Journal Entry: Effective From Date field. 17. Procedure Page 45 . Creating Skeleton Journal Entries Create skeleton journal entries for journal entries that affect the same accounts each period. Click the Save button. Click in the Journal Entry: Effective To Date field. You have created a recurring journal entry. Enter the desired information into the Journal Entry: Effective To Date field. Enter "27-NOV-2007". you will create skeleton journal entries. 18. Action Enter a range of Effective Dates that includes only those periods for which you want the recurring journal entry to be used. but have different posting amounts. Enter "01-Dec-2007". After you generate skeleton journal entries.Training Guide Oracle EBS R12 General Ledger Step 15. 16. End of Procedure.

Action Begin by navigating to the Define Recurring Journal Formula page.Training Guide Oracle EBS R12 General Ledger Step 1. The Define Recurring Journal Formula page enables you to enter or query the batch name and the journal entry name for creating a skeleton journal entry. 3. Page 46 . Vision Operations (USA) link. 2. Click the vertical scrollbar. Click the General Ledger. 4. Click the Recurring link.

Click in the Journal field. Enter "Training". or Press [Alt+n]. Click in the Category field. Click the Lines button. Page 47 . Enter the desired information into the Category field. Enter "Training Recurring Journal 1". Action Click in the Recurring Batch: Batch field. Enter the desired information into the Journal field. 10.Training Guide Oracle EBS R12 General Ledger Step 5. 11. Enter "Adjustment". 8. The Journal Entry Lines page enables you to enter a line number to set the order of your recurring journal entry lines. Enter the desired information into the Recurring Batch: Batch field. Enter the batch name. 9. Enter the journal entry name. 12. 7. 6.

16.Training Guide Oracle EBS R12 General Ledger Step 13. Enter the desired information into the Line Description field. Enter the desired information into the Line field. 17. 14. 15. Click in the Account field. Enter "01-000-7420-0000000". Enter the Account you want General Ledger to update when you generate and post your recurring journals. Action Click in the Line field. Enter "RENT EXPENSE". Page 48 . Enter "1". Enter the desired information into the Account field.

you will change the recurring journal entry information. or Press [S]. In this topic. you can modify the recurring journal entry. Changing a Recurring Journal Entry If the recurring journal entry does not have security enabled. End of Procedure. Procedure Page 49 . You have completed the Creating Skeleton Journal Entries procedure. you can only modify recurring journal entries for which you have modify privileges through your definition access sets. if the recurring journal entry has security enabled. However.Training Guide Oracle EBS R12 General Ledger Step 18. Action Click the Save button. 19.

4. Use the Define Recurring Journal Formula page to query the name of the recurring journal formula batch that you want to change. Page 50 . Action Begin by navigating to the Define Recurring Journal Formula page. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1. 2. Click the Journals: Define: Recurring link. Click the General Ledger. 3. Click the vertical scrollbar.

or Press [Alt+n].. 9. Use the Find Recurring Batches page to query and select the name of the recurring journal entry you want to change. 8. Click the OK button. Page 51 . 7. button.Training Guide Oracle EBS R12 General Ledger Step 5. or Press [Alt+O]. Click the Recurring Expenses Journal list item. 10. Action Click the Find. Click the Lines button. 11. Use the Journal Entry Lines page to review or change the recurring journal entry lines. Use the Source Batches page to search and select the batch that you want to change.. 6.

13. Page 52 . Action Enter the information to edit the recurring journal lines. Enter "100". Enter the desired information into the Formula: Amount field. Click in the Formula: Amount field.Training Guide Oracle EBS R12 General Ledger Step 12.

to validate your recurring journal batch before running the generation program for any average balancing processing violations with the calculation effective date or average balance usage. you can set the profile option to GL: Number of Formulas to Validate for each Recurring Journal Batch. Page 53 . you will review the recurring journal batches. When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals page for average daily balance ledgers. In this topic. you can review or edit the recurring journal batches before posting them. Action Click the Save button. 15. End of Procedure. You must have read-only or read and write access to the ledger and the balancing segment value or management segment value used in the recurring journal formula to generate recurring journals. Reviewing Recurring Journal Batches You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined.Training Guide Oracle EBS R12 General Ledger Step 14. You have changed the recurring journal entry information. After generating the formulas.

5. Click the vertical scrollbar. Click the Inquiry: Journal link. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. Click the vertical scrollbar. Click the General Ledger. 2. Use the Find Journals page to find journal batches and journal entries. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 3. Action Begin by navigating to the Find Journals page. 4. Page 54 .

7. Enter the desired information into the Batch field. Use the Journal Entry Inquiry page to review the batch or journal entry information. Enter "Training Recurring Journal 01". You can also perform a journal entry inquiry by clicking the Request button.Training Guide Oracle EBS R12 General Ledger Step 6. Page 55 . 9. Click the Find button. or Press [Alt+i]. Action Click in the Batch field. 8.

a journal entry within that batch. Page 56 . Action Click the Review Batch button. Use the Batch page to review detailed information of a batch.Training Guide Oracle EBS R12 General Ledger Step 10. and the line details within that journal entry. or Press [Alt+c]. 11.

13.Training Guide Oracle EBS R12 General Ledger Step 12. Posting Journals Post journal batches to update the account balances of your detail and summary accounts. You can post actual. In this topic. budget. Use the Journals page to view journal and subledger transaction information as balanced accounting entries. 15. Action Click the Journals button. End of Procedure. or Press [Alt+J]. Click the Close button. You have reviewed the recurring journal batches. you will post journals. Page 57 . 14. or encumbrance journal batches.

4. Click the vertical scrollbar. 2. Page 58 . Click the General Ledger. Click the Journals: Post link. Action Begin by navigating to the Post Journals page. 3. Vision Operations (USA) link. The Find Journal Batches page enables you to find journal batches based on specific search criteria.Training Guide Oracle EBS R12 General Ledger Procedure Step 1.

Click the Find button. Page 59 . The Post Journals page enables you to view and post the batch. 6. Action Click in the Period field. Enter the desired information into the Period field.Training Guide Oracle EBS R12 General Ledger Step 5. 8. Enter "Oct-07". or Press [Alt+i]. 7.

or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 9. 12. 11. Click the Post button. Click the Selected for Posting option. Page 60 . 10. Action Click the Selected for Posting option. Click the OK button. or Press [Alt+P].

or Press [R]. Click the Requests menu. The Find Requests page enables you to search for requests based on specific search criteria. or Press [Alt+V]. Action Click the View menu. 15. 14.Training Guide Oracle EBS R12 General Ledger Step 13. Page 61 .

Enter "5176773".Training Guide Oracle EBS R12 General Ledger Step 16. Action Click the Specific Requests option. 20. Diagnostics. View Output. The Requests page enables you to view details of your request search. and to access the View Details. or Press [Alt+i]. 18. Click in the Request ID field. Enter the desired information into the Request ID field. Page 62 . and View Log pages. 19. Click the Find button. 17.

Copying Entries from an Existing Recurring Journal Batch You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal formula batch. You have completed the Posting Journals procedure.Training Guide Oracle EBS R12 General Ledger Step 21. 23. you will copy a journal batch using the Autocopy function in the Define Recurring Journal Formula page. or Press [Alt+p]. In this procedure. Action Click the View Output button. Review the Posting Validation Report to assure your journals were properly posted. 22. End of Procedure. Page 63 .

Click the General Ledger. Vision Operations (USA) link. 3. Page 64 . Action Begin by navigating to the Define Recurring Journal Formula page.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 2. Click the vertical scrollbar. Click the Journals: Define: Recurring link.

Though not selected for this procedure. and period type as the data access set of your current responsibility. you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals. you can optionally select the Enable Security checkbox to apply Definition Access Set security to your recurring journal formula. Enter the desired information into the Recurring Batch: Batch field. calendar. When you generate the recurring journal formula batches. If you use reporting currencies (journal or subledger level). 6. 7. you can create or copy recurring journal formula batches which include ledgers that have the same chart of accounts. Page 65 . Action In the Define Recurring Journal Formula page. Step 5. Enter "Training Recurring Journal 01". you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies. Action Click in the Recurring Batch: Batch field.Training Guide Oracle EBS R12 General Ledger Step 4.

Action Click the AutoCopy. Click the Training Recurring Journal 1 list item. 12. 11. Click the Generate button. or Press [Alt+O]. or Press [Alt+G]. button. 10. 9. Page 66 .. Click the OK button.. Click the Submit button. or Press [Alt+S]. or Press [Alt+A].Training Guide Oracle EBS R12 General Ledger Step 8.

Training Guide Oracle EBS R12 General Ledger Step 13. Procedure Page 67 . Entering a Year-End Closing Journal Entry Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. 17. In this procedure. and organization business needs. These closing entries apply to both the income statement and balance sheet. or Press [Alt+S]. you use the Journals page to enter a year-end closing journal entry. Action Click in the Period field. Click the Submit button. Click the OK button. Enter "Dec-06". you can create closing journals for multiple ledgers simultaneously with ledger sets. Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. You have completed the Copying Entries from an Existing Recurring Journal Batch procedure. or Press [Alt+O]. If your organization has multiple legal entities. End of Procedure. 16. 14. Enter the desired information into the Period field. Auditable closing procedures vary considerably. generally accepted accounting practices in a country. depending on country reporting requirements. 15. You also have added security through data access sets because you can only run the closing journals programs against ledgers you have full read and write access to through your data access set.

Action Begin by navigating to the Journals page. Click the Journals: Enter link. Page 68 . 2. 3. Click the vertical scrollbar. Vision Operations (USA) link. Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step 1.

Use the Journals page to enter a journal entry. • Ensure the period you are closing is an Open period. • Complete your routine accounting before the last day of the year. Action Click the New Journal button. In the last adjusting period of the fiscal year you want to close. Page 69 . Before you process year-end closing journals. • Set up the first day of the new fiscal year as an adjusting period. 6. 7. • Define your ledger set if you plan to submit the closing journals programs for multiple ledgers simultaneously. and owner's equity. you should: • Set up the last day of the fiscal year as an adjusting period. 5. or Press [Alt+J]. you should: • Run the Create Income Statement Closing Journals process to transfer income statement year-end account balances of your revenue and expense accounts to the retained earnings account.Training Guide Oracle EBS R12 General Ledger Step 4. • Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances of all balance sheet accounts: assets. • Post your adjustments and closing entries in the adjusting period. liabilities.

Action In the first adjusting period of your new fiscal year.Training Guide Oracle EBS R12 General Ledger Step 8. Enter the desired information into the Category field. Enter the desired information into the Period field. Enter the desired information into the Journal field. see the Oracle General Ledger User's Guide. Action Click in the Journal field. Note: When closing journals. 10. Enter "Dec-2007". You cannot close budget or encumbrance balances. you should: • Run the Open Period program to open the first period of the new year. Step 9. Enter "Training 2007 Year End Close Journal". Click in the Period field. Page 70 . Click in the Category field. you are closing actual journals. For more information about closing journals. 14. 13. • Reverse and post the balance sheet closing journals to reopen those balances. Enter "Year End Close". 12. 11.

Enter the desired information into the Effective Date field. Enter the desired information into the Account field. Enter the desired information into the Account field. or a formula to calculate the journal amounts. Click in the Debit field. End of Procedure. you will use the Define Recurring Journal Formula page to enter recurring journal lines for a journal batch. 18. Enter the desired information into the Credit field. Click in the Line field. Enter "31-Dec-2007". Procedure Page 71 . Enter the desired information into the Debit field.Training Guide Oracle EBS R12 General Ledger Step 15. Enter "50000". 26. 21. Enter the desired information into the Line field. 16. 24. Creating Standard Recurring Journal Entry Lines You can define an unlimited number of journal entry lines for each recurring journal entry. 28. Enter "1". In this procedure. Click in the Line field. 19. Click in the Credit field. 25. 23. Enter "50000". The journal entry lines specify the accounts to update with the recurring journals. 27. Click in the Account field. 22. 20. Each line also contains the amount to post to the designated account. Enter "01-000-1570-0000000". Enter "01-000-1110-0000000". 17. Click the Save button. You have completed the Creating Year-End Closing Journal Entry procedure. Action Click in the Effective Date field.

Vision Operations (USA) link. Page 72 . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Use the Define Recurring Journal Formula page to define a recurring journal entry. 3. 2. Click the General Ledger. Click the Journals: Define: Recurring link. 4. Action Begin by navigating to the Define Recurring Journal Formula page.

You can indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999. The number you enter in the Line field sets the order of your recurring journal entry lines. 7. or Press [Alt+n]. button. or Press [Alt+O]. Click the OK button. 8. Click the Lines button. Page 73 . 6.. See the Oracle General Ledger User's Guide for more information regarding automatic formatting.Training Guide Oracle EBS R12 General Ledger Step 5. Action Click the Find..

16. 13. When entering formula information.Training Guide Oracle EBS R12 General Ledger Step 9. 14. Each formula can contain an unlimited number of steps. Enter "2". You enter a step number in the Step field to specify the order in which you want to process the steps in your formula. Enter the desired information into the Account field. Enter the desired information into the Line field. In the Account field. Enter "1". 17. 12. you enter the account you want Oracle General Ledger to update when you generate and post your recurring journals. or average balances in your formula lines. You can use standard. Enter "01-000-1120-0000000". 11. end-of-day. Enter the desired information into the Formula: Step Number field. note that there are two types of factors associated with formula entries you can use: • A fixed amount • A specific account. Click in the Account field. Action Click in the Line field. 10. . Page 74 Click in the Step field. 15.

Click in the Account field. Click the Save button. Enter the desired information into the Formula: Account field. 22. Enter the desired information into the Amount field. End of Procedure. Enter "01-0001120-0000-000". Enter "1500". 19. In this topic. When you correct the error. Correcting Batch Posting Errors You need read and write access to the ledger or read and write access to all the balancing segment values or management segment values in the journal batch to make corrections to the journal batch. you will correct batch posting errors. 23. Action Click in the Amount field.Training Guide Oracle EBS R12 General Ledger Step 18. 21. Procedure Page 75 . the status changes to Posted after the batch is successfully posted. If you eliminate all your errors. You have completed the Creating Standard Recurring Journal Entry Lines procedure. the error status and error number do not change until you post the batch. 20.

Action Begin by navigating to the Post Journals page. The Find Journal Batches page enables you to find journal batches based on specific search criteria. 4.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. Click the General Ledger. Click the Journals: Post link. 2. Vision Operations (USA) link. Page 76 . 3.

8. Click the Find button. The Post Journals page enables you to view and post the batch. or Press [Alt+i]. Enter the desired information into the Batch field. Action Click in the Period field. Click in the Batch field. Page 77 . 9. Enter "Oct-07". Enter "Purchase of Assets : Furniture and Vehicles". 6.Training Guide Oracle EBS R12 General Ledger Step 5. Enter the desired information into the Period field. 10. 7.

Click the Post button. 13. or Press [Alt+P]. Page 78 .Training Guide Oracle EBS R12 General Ledger Step 11. or Press [Alt+O]. Action Click the Selected for Posting option. 12. Click the OK button.

16. Page 79 . Click the Requests menu. or Press [R]. or Press [Alt+V]. Action Click the View menu.Training Guide Oracle EBS R12 General Ledger Step 14. The Find Requests page enables you to search for requests based on specific search criteria. 15.

19. View Output. Enter "5176815".Training Guide Oracle EBS R12 General Ledger Step 17. or Press [Alt+i]. Page 80 . The Requests page enables you to view details your request. 20. 18. and you can also access the View Details. Diagnostics. Enter the desired information into the Request ID field. and View Log pages. 21. Action Click the Specific Requests option. Click the Find button. Click in the Request ID field.

or Press [Alt+p]. Page 81 . 23. Action Click the View Output button.Training Guide Oracle EBS R12 General Ledger Step 22. The output is generated in a webpage.

Action Click the Close button.Training Guide Oracle EBS R12 General Ledger Step 24. Page 82 .

or Press [Alt+F]. 26. Action Click the File menu. Page 83 . Click the Close Form menu. or Press [C].Training Guide Oracle EBS R12 General Ledger Step 25.

or Press [Alt+F]. 28.Training Guide Oracle EBS R12 General Ledger Step 27. Click the Close Form menu. Action Click the File menu. Page 84 . or Press [C].

Training Guide Oracle EBS R12 General Ledger Step 29. or Press [Alt+O]. Action Click the Open button. or Press [Alt+O]. 32. Page 85 . 31. 30. The Find Journals page enables you to search for journals based on specific search criteria. Click the Open button. Notice the Journals section is expanded.

and access the Review Journal. Enter "Purchase of Assets : Furniture and Vehicles". 35. Click the Find button. or Press [Alt+i]. Review Batch. Page 86 . The Enter Journals page enables you to view details of journal entries. New Journal. Action Enter the desired information into the Batch field. 34. New Batch pages.Training Guide Oracle EBS R12 General Ledger Step 33.

The Journals page enables you to enter all journal entries in a batch in the same period. You can create a journal batch for any Open or Future Enterable accounting period. Action Click the Review Journal button. but you can only post batches in Open accounting periods. Page 87 .Training Guide Oracle EBS R12 General Ledger Step 36. 37. or Press [Alt+u].

Click the Save button. 40. Click the View menu. Click the Post button. Page 88 . or Press [Alt+P]. Enter "20000". or Press [Alt+V].Training Guide Oracle EBS R12 General Ledger Step 38. Click the Requests menu. Action Click in the Control Total field. Enter the desired information into the Control Total field. Click the OK button. 41. 43. 44. or Press [Alt+O]. 39. 42.

46. Action Click the Specific Requests option. 48. Step 45. Enter the desired information into the Request ID field. Click the Find button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Enter "5176819". or Press [Alt+i]. Click in the Request ID field. Page 89 . 47.

You have completed the Correcting Batch Posting Errors procedure.Training Guide Oracle EBS R12 General Ledger Step 49. AutoPost priorities include combinations of ledger or ledger set. and period. Page 90 . journal source. you will post journal batches automatically. run the AutoPost program to select and post any journal batches that meet the criteria defined by the criteria set. You can also schedule the AutoPost program to run at specific times and submission intervals. Posting Journal Batches Automatically (AutoPost) You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set. journal category. You can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities. 50. In this topic. or Press [Alt+p]. Once you define an AutoPost criteria set. Action Click the View Output button. End of Procedure. balance type.

and post any journal batches that meet the criteria defined by the criteria set. Page 91 . Action Begin by navigating to the Autopost page. 2. 4. You can also schedule the AutoPost program to run at specific times and submission intervals. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the Setup: Journal: AutoPost link. The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost program to select. Click the vertical scrollbar. 5. Click the General Ledger. Click the vertical scrollbar. 3.

Enter the desired information into the Criteria Set field. Enter "1". Click in the Source field. 16. 13. 9. Enter "Manual". 14. Enter the desired information into the Priority field. Enter the desired information into the Source field. Page 92 . Enter "Vision Operations (USA)". Enter "Criteria Set : Source : Manual". Enter "Criteria Set where Journal Source is Manual". 10.Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Ledger/Ledger Set field. 12. Enter the desired information into the Description field. 11. Action Click in the Criteria Set field. 15. 8. 7. Click in the Ledger/Ledger Set field. Click in the Priority field. Click in the Description field. Click in the Category field.

or Press [Alt+u]. The Find Requests page enables you to search for requests based on specific search criteria. or Press [R]. 24. Click the Submit button. 23.Training Guide Oracle EBS R12 General Ledger Step 17. Click the Save button. Enter the desired information into the Period field. Page 93 . Click the Requests menu. or Press [Alt+V]. 21. Enter "Adjustment". 22. Click the View menu. or Press [Alt+O]. Action Enter the desired information into the Category field. Click the OK button. Enter "Sep-07". 18. 25. Click in the Period field. 19. 20.

28. Diagnostics. Action Click the Specific Requests option. Click the Find button. The Requests page enables you to view details of your request. and View Log pages.Training Guide Oracle EBS R12 General Ledger Step 26. Enter "5176854". 30. Click in the Request ID field. Page 94 . 29. or Press [Alt+i]. Enter the desired information into the Request ID field. and to access the View Details. View Output. 27.

even after the journal is posted. even if you have not assigned a reversal period and effective date. if average balances is enabled. or later from the Reverse Journals page. errors. Page 95 . Reversing Journals Use reversing journal entries to reverse accruals.Training Guide Oracle EBS R12 General Ledger Step 31. estimates. You can enter a reversal period and effective date at any time. a reversal effective date to a journal entry if you want to generate a reversing entry from the Enter Journals page. End of Procedure. You can also reverse a journal or batch from the Enter Journals page. or temporary adjustments and reclassifications. or Press [Alt+p]. In this topic. You have completed the Posting Journal Batches Automatically (AutoPost) procedure. Assign a reversal period and. Action Click the View Output button. However. 32. you will reverse journals. you cannot reverse batches and journals that you have already reversed.

2.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. Page 96 . Action Begin by navigating to Journal Entry page. Click the Journals: Enter link. Use the Find Journals page to search for an existing or an unposted journal. Click the General Ledger. 4. 3. Vision Operations (USA) link.

or Press [Alt+i]. 7. 6. Click the Find button. Enter the desired information into the Batch field.Training Guide Oracle EBS R12 General Ledger Step 5. Page 97 . Action Click in the Batch field. Enter "Accrued Expenses 02DEC-2007 23:01:21".

Action Click the Review Journal button.Training Guide Oracle EBS R12 General Ledger Step 8. Use the Review Journal page to review the journal entry information and reverse the journal entry period. Page 98 . 9. or Press [Alt+u].

Click the Reverse button. or Press [Alt+O]. Enter the Period for the reversing entry. 12. or Press [Alt+R]. Click the OK button. you must also enter the effective date. Click the Yes button. If the average balances option is enabled. 14. 15. or Press [Alt+Y]. Page 99 . 13.Training Guide Oracle EBS R12 General Ledger Step 10. Enter "Nov-07". Click the OK button. Action Click in the Reverse: Period field. 11. Enter the desired information into the Reverse: Period field.

Step 19. 20. or Press [R]. Click the Requests menu.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. Page 100 . Use the Find Requests page to search and view the requests that you have submitted. Action Click the Specific Requests option. 16. 18. Click the View menu. or Press [Alt+V]. 17. Click in the Request ID field.

22. Generating Reversing Journal Batches You can generate reversing entries from the Enter Journals page. In this topic. you will generate reversing journal batches. the unreversed journals must have an assigned reversing effective date. You have reversed journals. Enter "5177803". if average balances are enabled. You can even reverse a journal entry or batch if you have not assigned it a reversal period and. a reversal effective date. The unreversed journals must have an assigned reversing period and reversal method. or Press [Alt+i]. or you can use the Reverse Journals page to reverse any unreversed journals. Also. 23. You can reverse a single journal or an entire batch from the Enter Journals page. if average balances are enabled. Enter the desired information into the Request ID field. End of Procedure. Procedure Page 101 . Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 21. Action Enter the Request ID that you have submitted.

Page 102 . 2. Vision Operations (USA) link. Click the Generate: Reversal link.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. 3. Click the General Ledger. Use the Find Journals page to search for an existing or an unposted journal. 4. Action Begin by navigating to Reverse Journals page.

Click the Find button. You must post the journal in the ledger before you can reverse the journal. Page 103 . 9. Enter the desired information into the Batch field. or Press [Alt+i]. Enter "Vision Operations (USA)". 7. Action Click in the Ledger field. Use the Reverse Journals page to generate unposted reversal batches for each entry. Enter "Expense Provisioning".Training Guide Oracle EBS R12 General Ledger Step 5. 8. 6. 10. Click in the Batch field. Enter the desired information into the Ledger field.

Click the OK button. Action Select the batch you want to reverse. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 11. 12. Click the Selected for Reversal option. Click the Selected for Reversal option. or Press [Alt+R]. 14. 13. Use the Reverse button to generate unposted reversal batches for each entry. Page 104 . Click the Reverse button.

Action Click the View menu. Use the Find Requests page to search and view the requests that you have submitted. Page 105 . 16. or Press [R]. Click the Requests menu. or Press [Alt+V]. 17.Training Guide Oracle EBS R12 General Ledger Step 15.

Enter the desired information into the Request ID field. Click the Find button. Enter "5177841". 20.Training Guide Oracle EBS R12 General Ledger Step 18. Action Click the Specific Requests option. Enter the Request ID that you have submitted. Page 106 . 19. or Press [Alt+i].

.. Page 107 .Training Guide Oracle EBS R12 General Ledger Step 21. button. Action Click the Find.

Click the Find button. such as a VAT control account. Action Click in the Request ID field.Training Guide Oracle EBS R12 General Ledger Step 22. Enter the desired information into the Request ID field. In this procedure. you will use the Accounting Setup Manager page to enable journal line reconciliation. Enter "5177842". or Press [Alt+i]. 24. 25. Enabling Journal Line Reconciliation General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should balance to zero. You can enable reconciliation either for natural account segment values or for complete accounting code combinations. Page 108 . You have generated reversing journal batches. 23. End of Procedure.

Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the General Ledger. 2. Click the Accounting Setups link. 3. Vision Operations (USA) link. 4. Page 109 . 5. Click the vertical scrollbar. Click the vertical scrollbar. you can search and review the accounting options for the ledgers defined in your organization. Action Begin by navigating to the Accounting Setup Manager page. In the Accounting Setup Manager page.

Click the Go button. Click the Update Accounting Options button. Enter "Vision Belgium".Training Guide Oracle EBS R12 General Ledger Step 6. 7. 9. Enter the desired information into the Search criteria field. 8. Action Click in the Search criteria field. Page 110 .

Action Click the Update button. Page 111 .Training Guide Oracle EBS R12 General Ledger Step 10.

Training Guide Oracle EBS R12 General Ledger Step 11. Page 112 . Action Click the Next button.

When the balance for a group of transactions is zero. or manually in the reconciliation Lines window. you can selectively cross-reference transactions in Oracle General Ledger with each other by entering reconciliation reference information at the journal line level. With General Ledger Entry Reconciliation. Page 113 . Action Click the Next button. you can mark the transactions as reconciled.Training Guide Oracle EBS R12 General Ledger Step 12. 13. You can perform account reconciliation automatically with the General Ledger Automatic Reconciliation report.

Entering Reconciliation References You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled. Action Click the Enable Journal Reconciliation option. Enter the same reconciliation reference for all the transactions that you want to group together in one reconciliation. you will enter reconciliation references. Click the Finish button. 16. 15. use the Reconciliation Reference at the journal header level under the Other Information tab in the Journals page to apply the same reference to all journal lines that include a reconciliation account.Training Guide Oracle EBS R12 General Ledger Step 14. Alternatively. You can also import reconciliation references from Subledger Accounting. Use the Reconciliation Reference column in the Journals page to enter reconciliation references. Page 114 . In this topic. End of Procedure. You have completed the Enabling Journal Line Reconciliation procedure.

Action Begin by navigating to Journal Entry page.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 2. Vision Operations (USA) link. Click the vertical scrollbar. Use the Find Journals page to search for an existing. Page 115 . 4. Click the General Ledger. unposted journal and click the Review Journals button. Click the New Journals button to open a enter journal. 3. Click the Journals: Enter link. The Journals page appears.

Page 116 . 6. Action Click the New Journal button. Use the Journals New page to query or enter the journal lines that you want. or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step 5.

Enter the desired information into the Line field. Click in the Account field. Enter "15000". Enter the desired information into the Debit field. 16. Enter the desired information into the Description field. Enter "01-000-1970-0000000". 11. 10. Click in the Reconciliation Reference field. Enter the desired information into the Account field. 8. Click the horizontal scrollbar. 13. Page 117 . Enter "Assets Purchased Not Capitalized". 14. 9. 15. Enter "Assets Purchased but not capitalized. 12. Action Enter the desired information into the Journal field. Click in the Debit field. Enter "10". Click in the Line field. 17. Click in the Description field. temporarily booked in Assets clearing acc".Training Guide Oracle EBS R12 General Ledger Step 7.

23. Using Automatic Journal Scheduling Automatic Journal Scheduling lets you generate Recurring Journals. Enter the desired information into the Credit field. Click in the Credit field. MassBudgets. Enter "01-000-1110-0000000". MassAllocations. 21. You have entered reconciliation references. Enter the desired information into the Account field. 22. Enter "ABC". 25. Click the horizontal scrollbar. Enter "15000". End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 18. Enter the desired information into the Reconciliation Reference field. and Budget Formulas according to a schedule you define. 19. Action Enter the value in the Reconciliation Reference field to assign to all lines in the Journal Entry that are for reconciliation accounts. Click the Save button. In this topic. Procedure Page 118 . you can schedule the same journal and allocation sets to be generated every month as part of your month-end closing procedures. AutoAllocation sets. For example. 24. 20. Click in the Line field. you will use automatic journal scheduling.

Click the General Ledger. Click the Journals: Define: Recurring link. 2.Training Guide Oracle EBS R12 General Ledger Step 1. You can also create recurring journal formulas to create allocation entries. Page 119 . Action Begin by navigating to the Define Recurring Journal Formula page. 4. 3. Click the vertical scrollbar. Vision Operations (USA) link. The Define Recurring Journal Formula page enables you to define recurring journal formula for transactions that have a common format or that you enter frequently.

10. Click the Query By Example list.Provision". or Press [E]. Action Click the View menu. Click the Run menu. or Press [Alt+V]. Click the Enter menu. Click the View menu. 9. or Press [Alt+V]. 11. 6. Enter "Rent Expenses . Enter the desired information into the Recurring Batch: Batch field.Training Guide Oracle EBS R12 General Ledger Step 5. 8. 7. Page 120 . Click the Query By Example list.

Enter "Oct-07". The Recurring Journal Parameters page enables you to enter parameters for recurring journals. Enter the desired information into the Period field. or Press [Alt+h]. 14. Page 121 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Action Click in the Period field. 13. or Press [Alt+G]. Step 15. 16. Click the Generate button. Click the Schedule button. 12.

Training Guide Oracle EBS R12 General Ledger Step 17. button.. The Schedule page enables you to create. or Press [Alt+c]. and other details of the request you want to submit.. Page 122 . Action Click the Schedule. language. 18. or Press [Alt+d]. and modify the schedule to run the request. 20. Step 19. view. The Submit Request page enables you to enter the name. parameters. Action Click the Schedule button.

Click the OK button. 22. Page 123 . 23. Action Click the On Specific Days option.Training Guide Oracle EBS R12 General Ledger Step 21. Enter "10-DEC-2008 23:00:00". Click in the End At field. or Press [Alt+O]. Enter the desired information into the End At field. 24.

Action Click the Submit button. Page 124 . Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 25. 26. or Press [Alt+O]. or Press [Alt+m].

Page 125 . Action Click the View menu. 28. or Press [R]. The Find Requests page enables you to search for requests based on specific search criteria.Training Guide Oracle EBS R12 General Ledger Step 27. Click the Requests menu. 29. or Press [Alt+V].

or Press [Alt+i]. Diagnostics. Enter the desired information into the Request ID field. and access the View Details. Page 126 .Training Guide Oracle EBS R12 General Ledger Step 30. View Output. Enter "5179684". 32. Action Click the Specific Requests option. Click the Find button. 33. 34. 31. The Requests page enables you to view details of your request. Click in the Request ID field. and View Log pages.

you can attach spreadsheets to journal entries to support how the values for a journal were derived.. Adding Attachments to a Journal Entry The Attachments feature enables you to link objects. Action Click the View Details. Procedure Page 127 . You have completed the Using Automatic Journal Scheduling procedure. you will use the Enter Journals page to enter journal lines and add an attachment.Training Guide Oracle EBS R12 General Ledger Step 35.. button. The attachment will be linked to the journal entry. 36. For example. and can be viewed with the journal in the Enter Journals page. In this procedure. End of Procedure. such as images and spreadsheets to General Ledger data. or Press [Alt+s].

Click the Journals: Enter link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Page 128 . Action Begin by navigating to the Enter Journals page. 2.

One type of edit is to add an attachment to the journal entry. 4.Training Guide Oracle EBS R12 General Ledger Step 3. Page 129 . Use the Journals page to edit journal entries. Action Click the New Journal button. or Press [Alt+J].

Click in the Credit field. Enter the desired information into the Account field. 13. Enter "01-130-1110-0000000". Enter "01-000-2225-0000000". Enter the desired information into the Account field. Enter the desired information into the Debit field.00". Click in the Line field. 14. Enter "500. Click in the Account field. Note: This procedure assumes that you already entered the journal header information. 8. 11. Action Click in the Line field. When you are actively updating journal lines. 9. the Attachments button is disabled. Enter "10".Training Guide Oracle EBS R12 General Ledger Step 5. Click in the Account field. Enter the desired information into the Line field. 15. Page 130 . 7. 10. 6. 12.

In the Attachments page. you must post any active journal lines. 23. or Press [Alt+Y]. Click the Attachments. 18. Action Enter the desired information into the Credit field.Training Guide Oracle EBS R12 General Ledger Step 16. Click the Yes button. Page 131 .. After you specify the attachment details. or Press [Alt+Y]. or Press [Alt+P]. 20. you use the Source tab to add the attachment.. or description. 21. Click the Post button. Click the OK button. Before you add an attachment. button. 17. Enter "450. Click the Yes button. or Press [Alt+O].00". 22. 19. you can specify a document sequence number. category.

Page 132 . You use the File Upload page to select the file you want to attach. 28. Action Enter the desired information into the Sequence field. 26. Click in the Data Type field. 31. Enter "10".Training Guide Oracle EBS R12 General Ledger Step 24. 25. Click in the File or URL field. Enter "Journal". Click in the Category field. Enter the desired information into the Category field. the system automatically opens the File Upload page. When you click the File or URL field in the Attachments page. 29. Enter "File". 30. Enter the desired information into the Data Type field. Click the Source tab. 27.

Action Browse and select the file you want to attach. Click the Browse. Page 133 . button...Training Guide Oracle EBS R12 General Ledger Step 32.

Page 134 . Action Click the Submit button.Training Guide Oracle EBS R12 General Ledger Step 33. The Confirmation page verifies that your document has been uploaded successfully. 34.

Your attachment name displays in the File or URL field. 36. End of Procedure. or Press [Alt+Y]. Procedure Page 135 . Checking or Reserving Funds for a Journal Batch If you are using budgetary control. Funds are checked or reserved for the entire batch. whether you perform the fund check or reservation at the journal or batch level. 37. You have completed the Adding Attachments to a Journal Entry procedure. or unreserve funds for individual journal entries or a journal batch. you can check.Training Guide Oracle EBS R12 General Ledger Step 35. reserve. you will check or reserve funds for a journal batch. Action Click the Yes button. In this topic.

4. Click the vertical scrollbar. Action Begin by navigating to the Enter Journals page. Click the Journals: Enter link. Click the General Ledger. The Find Journals page enables you to search for journals based on specific search criteria. 3.Training Guide Oracle EBS R12 General Ledger Step 1. 2. Page 136 . Vision Operations (USA) link.

The Batch page enables you to create. all the ledgers within a batch must have the same calendar. view. However.Training Guide Oracle EBS R12 General Ledger Step 5. period type. A batch can contain multiple journals. Page 137 . and modify a batch. and chart of accounts. Action Click the New Batch button. each of which can belong to a different ledger. 6. or Press [Alt+B].

Training Guide Oracle EBS R12 General Ledger Step 7. but you can only post batches in Open accounting periods. Enter "Health & Welfare Expenses for Sep-07". You can create a journal batch for any Open or Future Enterable accounting period. Click the Journals button. Enter the desired information into the Period field. 10. 11. 9. 8. Page 138 . Click in the Period field. The Journals page enables you to enter all journal entries in a batch in the same period. Enter "Sep-07". or Press [Alt+J]. Action Enter the desired information into the Batch field.

Enter "Health & Welfare Expenses for Sep-07". Enter the desired information into the Description field. Enter the desired information into the Account field.Training Guide Oracle EBS R12 General Ledger Step 12. Page 139 . Click in the Account field. 22. Click in the Debit field. 16. Click in the Line field. 21. 15. Enter the desired information into the Line field. Enter "Health & Welfare Expenses". 14. Enter the desired information into the Debit field. Click in the Line field. 19. Enter "01-760-2410-0000000". 18. Click in the Description field. Enter the desired information into the Account field. 13. Action Enter the desired information into the Journal field. Enter "01-760-6140-0000000". Enter "10". Enter "10000". 20. 17.

24. or Press [Alt+k]. or Press [Alt+O]. 26. 29. Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 23. 27. Click the Check Funds button. Action Click in the Credit field. Click in the Line field. Enter "10000". The Note page indicates that your transaction has passed a funds check. 28. Page 140 . Enter the desired information into the Credit field. Click the Save button. 25.

or Press [Alt+n]. The Note page indicates that your transaction has passed funds reservation. 31. Click the OK button. Action Click the Reserve Funds button. Page 141 .Training Guide Oracle EBS R12 General Ledger Step 30. or Press [Alt+O]. 33. 32. You have completed the Checking or Reserving Funds for a Journal Batch procedure. End of Procedure.

.

Upon completion of this lesson. In this topic. • Drill down to subledger detail.Training Guide Oracle EBS R12 General Ledger Online Inquiries Online Inquiries includes information on account inquiries. you will be able to: • Perform account inquiries. You can also view journal entries that comprise your account balances and drill down Subledger Accounting and subledger transactions. You can also view account balances for multiple ledgers. • View T-Accounts. • Process consolidated balance inquiries. viewing T-Accounts. budget. for both summary and detail accounts when querying on balances for a specific ledger. subledger detail. Procedure Page 143 . you will perform an account inquiry. and encumbrance account balances for summary and detail accounts. journal entry inquiries. Performing Account Inquiries You can perform an account inquiry to view actual. budget inquiries. • Perform budget inquiries. journal and subledger transaction information. and processing consolidated balance inquiries. reviewing budget balances in a master budget inquiry. • Review budget balances in a master budget inquiry. You can also compute variances between two balance types. • Perform journal entry inquiries.

Training Guide Oracle EBS R12 General Ledger Step 1. Page 144 . Click the vertical scrollbar. Click the Inquiry: Account link. 4. Click the General Ledger. Action Begin by navigating to the Account Inquiry page. 2. Vision Operations (USA) link. 3. Click the vertical scrollbar.

Page 145 . The Account Inquiry page enables you to perform an account inquiry to view actual.Training Guide Oracle EBS R12 General Ledger Step 5. Action Double-click the Inquiry list item. Double-click the Account list item. 6. and encumbrance account balances for summary and detail accounts. 7. budget.

• Entered and specify a currency in the Entered field to only view balances that were entered in a specific currency. Click in the Accounting Periods: To field. • Statistical to only view balances entered using the Statistical currency. Enter the desired information into the Accounting Periods: To field. Action Specify a ledger or a reporting currency. Your data access set must provide read access to at least one balancing segment value or management segment value to view balances for a ledger. Click in the Name field. Page 146 . 10. 11. Enter the desired information into the Name field. 14. Enter "Vision Operations (USA)". Specify the currency type to include in the inquiry using: • Total to view the cumulative ledger currency balances. 13. Enter the desired information into the Accounting Periods: From field. Enter "Dec03". Enter "Jan-03".Training Guide Oracle EBS R12 General Ledger Step 8. 12. Click in the Accounting Periods: From field. 9.

Page 147 . Action Click the Entered list item.Training Guide Oracle EBS R12 General Ledger Step 15. Action Click the Currency Option list. Step 16.

Click in the Accounts: Drilldown Record Indicator field. 24. Click the OK button. 21. 25. or Press [Alt+J]. Click in the Company: Low field. Enter "03". 22. Enter the desired information into the Company: Low field. or Press [Alt+O]. Enter "USD". Click the Show Journal Details button. 23. The Find Accounts page enables you to search for an account.Training Guide Oracle EBS R12 General Ledger Step 17. 18. 19. 20. Action Click in the Entered field. Page 148 . Enter the desired information into the Entered field. The Journals page displays the journal entry activity for the current account based on your inquiry criteria.

Training Guide
Oracle EBS R12 General Ledger

Step 26.

Action Click the Drilldown button. or Press [Alt+D].

27.

The Consolidation Drilldown page displays information about the subsidiary balance that was consolidated to the parent.

Page 149

Training Guide
Oracle EBS R12 General Ledger

Step 28.

Action Click the Close button.

Page 150

Training Guide
Oracle EBS R12 General Ledger

Step 29.

Action Click the Show Full Journal button. or Press [Alt+J].

Page 151

Training Guide
Oracle EBS R12 General Ledger

Step 30.

Action Click the Close button.

Page 152

Training Guide
Oracle EBS R12 General Ledger

Step 31.

Action Click the Detail Balances button. or Press [Alt+B].

32. 33.

The Detail Balances page displays the detail balances for the selected journal. Click the Summary Balances button. or Press [Alt+S].

34. 35.

The Summary Balances page displays the summary accounts into which the detail account rolls up. Click the Close button.

Page 153

Training Guide
Oracle EBS R12 General Ledger

Step 36. 37.

Action Click the Close button. You have completed the Performing Account Inquiries procedure. End of Procedure.

Performing Journal Entry Inquiries
You can perform an inquiry using the Find Journals page to obtain information about actual, budget, or encumbrance journal entry batches for a ledger. In this topic, you will perform journal entry inquiries.

Procedure

Page 154

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2.

Action Begin by navigating to the Find Journals page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

Page 155

Training Guide
Oracle EBS R12 General Ledger

Step 3.

Action Click the vertical scrollbar.

Page 156

Training Guide
Oracle EBS R12 General Ledger

Step 4. 5.

Action Click the Inquiry: Journal link. Use the Find Journals page to find journal batches and journal entries. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page, depending on how you navigated to the Find Journals page. Your search results include information about actual, budget, or encumbrance journal entry batches for a ledger.

Page 157

Training Guide
Oracle EBS R12 General Ledger

Step 6. 7.

Action Click in the Batch field. Click the Find button. or Press [Alt+i].

8.

The Journal Entry Inquiry page displays journal batches or journals that meet your query criteria in the Find Journals page.

Page 158

Training Guide
Oracle EBS R12 General Ledger

Step 9. 10.

Action Click in the Batch Status field. Click the Review Journal button. or Press [Alt+u].

11.

The Journals page displays detailed information about the selected journal.

Page 159

Training Guide
Oracle EBS R12 General Ledger

Step 12.

Action Click the Close button.

Page 160

Training Guide Oracle EBS R12 General Ledger Step 13. The Batch page displays detailed information on the selected batch in the Journal Entry Inquiry page. Page 161 . 14. or Press [Alt+c]. Action Click the Review Batch button.

Page 162 . or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step 15. Click the Journals button. Action You can click Journals to go back to the Journals page.

Training Guide Oracle EBS R12 General Ledger Step 16. Action Click the Close button. Page 163 .

Training Guide Oracle EBS R12 General Ledger Step 17. Action Click the Close button. Page 164 .

You have completed the Performing Journal Entry Inquiries procedure. Procedure Page 165 .Training Guide Oracle EBS R12 General Ledger Step 18. End of Procedure. Action Click the Close button. you will drill down to subledger details. you can drill down to view transaction-level detail if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA). In this topic. 19. Drilling Down to Subledger Details When you perform an account or journal inquiry in General Ledger.

2. Action Begin by navigating to the Account Balances page. Vision Operations (USA) link. 3. Page 166 . 4. 5.Training Guide Oracle EBS R12 General Ledger Step 1. The Account Balances page enables you to search and view account balances in the ledgers. Click the General Ledger. Click the Inquiry:Acct Analysis-Drilldown link. Click the vertical scrollbar. Click the vertical scrollbar.

Action Click in the Account From field. Page 167 .Training Guide Oracle EBS R12 General Ledger Step 6.

Enter "01-000-11100000-000".Training Guide Oracle EBS R12 General Ledger Step 7. Page 168 . Action Enter the desired information into the Account From field.

Page 169 .Training Guide Oracle EBS R12 General Ledger Step 8. Action Click in the Account To field.

Enter "01-000-11100000-000".Training Guide Oracle EBS R12 General Ledger Step 9. Page 170 . Action Enter the desired information into the Account To field.

Page 171 .Training Guide Oracle EBS R12 General Ledger Step 10. Action Click the Currency Type list.

Training Guide Oracle EBS R12 General Ledger Step 11. Page 172 . Action Click the Entered list item.

Page 173 . Action Click in the Currency field.Training Guide Oracle EBS R12 General Ledger Step 12.

Training Guide Oracle EBS R12 General Ledger Step 13. Page 174 . Enter "USD". Action Enter the desired information into the Currency field.

Action Click in the Period From field.Training Guide Oracle EBS R12 General Ledger Step 14. Page 175 .

Enter "Sep-07". Action Enter the desired information into the Period From field.Training Guide Oracle EBS R12 General Ledger Step 15. Page 176 .

Action Click in the Period To field. Page 177 .Training Guide Oracle EBS R12 General Ledger Step 16.

Enter "Dec-07". Action Enter the desired information into the Period To field.Training Guide Oracle EBS R12 General Ledger Step 17. Page 178 .

Page 179 . Action Click the Go button.Training Guide Oracle EBS R12 General Ledger Step 18.

All the journal entries display for the account you specified. 20. Page 180 . Action Click the 7.350.Training Guide Oracle EBS R12 General Ledger Step 19.878.08 link.

Page 181 .Training Guide Oracle EBS R12 General Ledger Step 21. Action Click the vertical scrollbar.

Training Guide Oracle EBS R12 General Ledger Step 22. Action Click the Return to Account Balances link. Page 182 .

Page 183 .Training Guide Oracle EBS R12 General Ledger Step 23. Click the Summary Accounts button. Action You can view a summary of the accounts in the selected ledger.

Training Guide Oracle EBS R12 General Ledger Step 24. Action Click the 01-000-1000-T-T link. Page 184 .

Action Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 25. Page 185 .

Page 186 .Training Guide Oracle EBS R12 General Ledger Step 26. Action Click the Return to Summary Balances link.

the activity detail.T-accounts can be accessed from General Ledger.Training Guide Oracle EBS R12 General Ledger Step 27. displayed in the Activity Summary page. the net activity for the entry. the Enter Journals. Action Click the Return to Account Balances link. You can also choose to view journals or subledger accounting entries as an activity summary report. The page displays information such as the account. the net activity for the entry. Journals. Page 187 . 28. displayed in the T Accounts page. You have completed the Drilling Down to Subledger Details procedure. In this topic. by first drilling down to the Journals page. T-accounts can also be accessed by an account inquiry. you will view T-Accounts using the T Accounts page. and the account balance. End of Procedure. Viewing T-Accounts Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account format. and Journal Entry Inquiry pages. The system displays information such as the account. and the account balance.

Click the Inquiry: Journal link. 3. 5.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 2. Click the vertical scrollbar. General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. 4. The Find Journals page enables you to find journal batches and journal entries. Page 188 . Action Begin by navigating to the Journals Entry Inquiry page. Vision Operations (USA) link. Click the General Ledger. Click the vertical scrollbar. depending on your navigation to the Find Journals page.

7. Action Click in the Batch field. Page 189 . 8. Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 6. The Journal Entry Inquiry page displays journal batches and journal entries. or Press [Alt+i].

Action Click in the Batch Status field. 10. The Journals page displays detailed information about the selected journal. Page 190 . Click the Review Journal button. or Press [Alt+u].Training Guide Oracle EBS R12 General Ledger Step 9. 11.

13.. button. The system displays information such as the account.Training Guide Oracle EBS R12 General Ledger Step 12. The T Accounts page displays General Ledger journals or subledger accounting entries in a graphical T-account format. Action Click the T Accounts. or Press [Alt+c]. the net activity for the entry. the activity detail. and the account balance.. Page 191 .

15. and the account balances for journal or subledger entries.Training Guide Oracle EBS R12 General Ledger Step 14. The Activity Summary page displays information such as the account. Page 192 . Action Click the Activity Summary button. or Press [Alt+m]. the net activity for the entry.

17. Page 193 .Training Guide Oracle EBS R12 General Ledger Step 16. The Options page enables you to specify the display options and the default window that will open the next time you view T-accounts. For example. 18. Action Click the Close button. you can view T-Accounts by full accounting flexfield or by segment. You can also choose whether account balances should be displayed. You can click the Options button and specify the default page that will open the next time you want to view T-accounts.

and checks for budget variances and violations. In this topic. General Ledger compares summary balances between your master and detail budgets. and then to budget journal details. Action Click the Close button. You have completed the Viewing T-Accounts procedure. Performing Budget Inquiries You can perform online inquiries about your master and detail budgets. you will perform a budget inquiry. Procedure Page 194 . In addition. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 19. 20. you can drill down from summary balances to detail account balances.

2. Page 195 .Training Guide Oracle EBS R12 General Ledger Step 1. 4. Click the vertical scrollbar. 3. Click the vertical scrollbar. 5. Click the General Ledger. Click the Inquiry: Budget link. Action Begin by navigating to the Budget Inquiry page. The Budget Inquiry page enables you to perform online inquiries about your master and detail budgets. Vision Operations (USA) link.

Enter "Jan-01". Enter the desired information into the Accounting Periods: To field. 8. Enter the desired information into the Ledger field. However.Training Guide Oracle EBS R12 General Ledger Step 6. Click in the Ledger field. 14. Click in the Budget field. 7. You can enter a master budget. Enter "Bis Corporate". you must enter a budget which has at least one open budget year. Click in the Accounting Periods: From field. Action Enter the Ledger and Budget you want to review. or a budget not associated with a master-detail relationship. 9. Enter "Vision Operations (USA)". Enter the desired information into the Accounting Periods: From field. Click in the Accounting Periods: To field. 10. 12. Enter the desired information into the Budget field. Enter "Dec01". Page 196 . 13. Click in the Summary Accounts drop-down field. detail budget. 11.

Enter the desired information into the Company: Low field. Enter "01". 18. Click in the Summary Accounts field. 19. Action The Find Accounts page enables you to search for an account. Click in the Company: Low field. 16. Page 197 . Click the Show Balances button. 20. 17. or Press [Alt+O]. or Press [Alt+B]. The Budget Balances page displays summary balances for the master budget. 21. Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 15.

23. you can view summary balances for the master budget and drill down to the detail balances. End of Procedure. Procedure Page 198 . or show only those periods for which the sum of the detail budget balances exceeds the master budget balance. You can also see master and detail budgets together. You have completed the Performing Budget Inquiries procedure. Reviewing Budget Balance in a Master Budget When you perform an inquiry on a master budget. In this topic. Action Click the Close button. you will review budget balances in a master budget.Training Guide Oracle EBS R12 General Ledger Step 22.

Click the General Ledger. 4. Action Begin by navigating to the Budget Inquiry page. The Budget Inquiry page enables you to review the budget balances.Training Guide Oracle EBS R12 General Ledger Step 1. Page 199 . Step 6. Vision Operations (USA) link. 7. Click the vertical scrollbar. Click the vertical scrollbar. Enter your budget inquiry criteria. Enter "Vision Operations (USA)". Click in the Budget field. Click the Inquiry: Budget link. 2. specifying a master budget. 8. Enter the desired information into the Ledger field. 5. 3. Action Click in the Ledger field.

10. 19.Training Guide Oracle EBS R12 General Ledger Step 9. The Find Accounts page enables you to search for your account. Enter the desired information into the Accounting Periods: To field. 12. 18. Click the Show Balances button. Click in the Summary Accounts drop-down field. 11. Enter the desired information into the Company: Low field. 13. Click in the Accounting Periods: To field. Enter "Bis Corporate". Enter "Dec01". Click in the Company: Low field. Click the OK button. Click in the Accounting Periods: From field. or Press [Alt+B]. for the master budget and summary account you specified. Enter "Jan-01". 17. Action Enter the desired information into the Budget field. Click in the Summary Accounts field. 21. 14. Enter the desired information into the Accounting Periods: From field. 16. The Budget Balances page displays the period-to-date (PTD) Master Balance for every period in the inquiry range. or Press [Alt+O]. 20. Enter "01". 15. Page 200 .

or Press [Alt+D].Training Guide Oracle EBS R12 General Ledger Step 22. Click the Close button. Page 201 . You have completed the Reviewing Budget Balance in a Master Budget procedure. 25. 24. or Press [Alt+S]. Click the Detail Accounts button. Click the Summary Balances button. 26. Action Click in the Period field. Click the Detail Accounts button to review the budget balances for the detail accounts that roll up into the summary account for the selected period. 23. End of Procedure.

Click the General Ledger. subsidiary ledger entries and details. Page 202 . 4. Click the vertical scrollbar. 2. Click the Inquiry: Account link. In this topic. Vision Operations (USA) link. subsidiary ledger. Procedure Step 1.Training Guide Oracle EBS R12 General Ledger Processing Consolidated Balance Inquiries From your consolidated parent ledger. review consolidation journal entries and review subsidiary account balances. you can drill down to account balances. 3. Action Begin by navigating to the Account Inquiry page. Click the vertical scrollbar. you will perform consolidated balance inquiries.

Training Guide Oracle EBS R12 General Ledger Step 5. 7. and encumbrance account balances for summary and detail accounts. budget. Double-click the Account list item. Page 203 . Action Double-click the Inquiry list item. 6. The Account Inquiry page enables you to perform an account inquiry to view actual.

Training Guide Oracle EBS R12 General Ledger Step 8. 9. Page 204 . Enter "Dec03". 12. 10. Enter the desired information into the Accounting Periods: To field. Click the Currency Option list. Enter "Jan-03". Enter the desired information into the Accounting Periods: From field. Action Click in the Accounting Periods: From field. 11. Click in the Accounting Periods: To field.

Action Click the Entered list item.Training Guide Oracle EBS R12 General Ledger Step 13. Page 205 .

or Press [Alt+O]. or Press [Alt+J]. Enter the desired information into the Company: Low field. 18. 19. 15. The Find Accounts page enables you to search for an account. Click the OK button. Enter the desired information into the Entered field. Page 206 . 20. Choose the Show Journal Details button to drill down to the Journals page. Enter "USD". 16. Click the Show Journal Details button. Action Click in the Entered field. Enter "03". Click in the Company: Low field. Click in the Accounts: Drilldown Record Indicator field. 17.Training Guide Oracle EBS R12 General Ledger Step 14. 21.

Step 23. You have completed the Processing Consolidated Balance Inquiries procedure. Action The Journals page displays the journal entry activity for the current account based on your inquiry criteria. Action Click the Detail Balances button. End of Procedure. The Detail Balances page displays the detail balance for the selected journal entry. 26. 25. Click the Close button. or Press [Alt+B].Training Guide Oracle EBS R12 General Ledger Step 22. 24. Page 207 .

.

Defining Budgets The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of accounting periods. and budget periods. This enables you to track budgeted amounts against your control budget. You can use AutoCopy to create a new budget from an existing budget. Upon completion of this lesson.Training Guide Oracle EBS R12 General Ledger Defining Budgets Defining Budgets includes information budget creation. You can create budget hierarchies by assigning lower-level budgets to a master budget. • Copy budget amounts from an existing budget. management. In this topic. you will be able to: • Define budgets. Procedure Page 209 . • Open a budget period. you will define budgets. • Assign a budget period.

Action Begin by navigating to the Define Budget page. 4. The Define Budget page enables you to create or copy budgets if your data access set provides read and write access to the ledger and all of its balancing segment values or management segment values. Click the vertical scrollbar. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. Page 210 . Click the General Ledger. 3. 2. 5. Step 6. Action Click in the Budget field. 7.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. BUDGET".R. Enter the desired information into the Budget field. Click the Budget: Define: Budget link. Enter "H. Click the vertical scrollbar.

This enables you to track budgeted amounts against your control budget. You have completed the Defining Budgets procedure. 9. Enter "Jan07". Enter "Open". Procedure Page 211 . 14. You can use AutoCopy to create a new budget from an existing budget. Click in the Status field. 17. Click in the Budget Periods: Last field. you will assign budget periods. End of Procedure. Action Click in the Description field. Enter the desired information into the Budget Periods: First field. Enter the desired information into the Budget Periods: Last field. 10. 11. In this topic. Enter "Sep07". Enter "Human Resources Department budget". Click in the Budget Periods: First field. Enter the desired information into the Description field. Assigning Budget Periods Create a budget to represent a collection of estimated amounts for a range of accounting periods. Click the Save button. 13. 12. 15. Enter the desired information into the Status field.Training Guide Oracle EBS R12 General Ledger Step 8. You can create budget hierarchies by assigning lower-level budgets to a master budget. 16.

Once you save the budget.Training Guide Oracle EBS R12 General Ledger Step 1. Action Begin by navigating to the Define Budgets page. you cannot change the first period. enter the first period of your budget. 2. Click the Budgets: Define: Budget link. 3. Page 212 . Click the vertical scrollbar. In the Define Budget page.

Click in the Budget Periods: First field. 6.Training Guide Oracle EBS R12 General Ledger Step 4. Enter the desired information into the Status field. Enter "Jan06". 5. Enter the desired information into the Budget Periods: First field. Enter "Open". Click the Save button. 10. Enter the desired information into the Budget Periods: Last field. Enter the last period for your budget. Your budget can include up to sixty periods per year. 11. Click in the Description field. Enter "CORPORATE". Enter "5 Year". Enter the desired information into the Description field. Click in the Status field. 9. Action Enter the desired information into the Budget field. Enter "Dec10". 7. 13. 12. 8. Click in the Budget Periods: Last field. and can span an unlimited number of fiscal years. Page 213 .

Action Begin by navigating to the Define Budget page. 2. Opening a Budget Period Budget periods must be opened before data can be input and analyzed for defined budget. Procedure Step 1. In this topic you will learn how to open a budget period using the Define Budget page. Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 14. Action You have completed the Assigning Budget Periods procedure. 3. End of Procedure. Page 214 .

7. Page 215 . Click the Enter menu.Training Guide Oracle EBS R12 General Ledger Step 4. or Press [Alt+V]. Enter "H. 8. Action Click the Budgets : Define : Budget link. Action Click the View menu. Step 6. Enter the desired information into the Budget field. Use the Define Budget page to define and open budget periods.R. 10. Budget". 9. Click in the Budget field. Click the Query By Example menu. or Press [E]. 5.

16. 13. or Press [Alt+O]. Action Click the View menu. 15.Training Guide Oracle EBS R12 General Ledger Step 11. 14. 12. Page 216 . Click the OK button. Click the Requests menu. Click the Query By Example menu. Click the Yes button. 18. or Press [R]. or Press [R]. Click the Open Next Year button. or Press [Alt+O]. or Press [Alt+V]. or Press [Alt+Y]. 19. 17. Click the Run menu. The Find Requests page enables you to search for the requests you submitted based on specified search criteria. or Press [Alt+V]. Click the View menu.

you will copy budget amounts from a budget. Action Click the Specific Requests option. You have completed the Opening a Budget Period procedure. You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment values or management segment values as defined by your data access set. Click the Find button. 24. 21. End of Procedure. Page 217 . 23. Enter the desired information into the Request ID field. or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step 20. 22. Click in the Request ID field. Copying Budget Amounts from a Budget The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already existing budget. Enter "5175005". In this topic.

Click the General Ledger. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. The Define Budget page enables you to create or copy budgets if your data access set provides read and write access to the ledger and all of its balancing segment values or management segment values. Click the vertical scrollbar. 3. 4. Page 218 . 2. Click the Budgets: Define: Budget link. 5.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. Action Begin by navigating to the Define Budget page. Vision Operations (USA) link.

Click in the Status field. Page 219 . Enter the desired information into the Description field. 9. Enter "Dec03". Enter the desired information into the Status field. Action Click in the Budget field. 11. 12. Enter "CORPORATE 2003". Enter "Jan03". Click in the Budget Periods: Last field. Enter "Open". 8. 13.Training Guide Oracle EBS R12 General Ledger Step 6. Click in the Description field. Enter the desired information into the Budget Periods: Last field. 14. 10. Enter the desired information into the Budget Periods: First field. Click in the Budget Periods: First field. 7. Enter the desired information into the Budget field. 15. Enter "Auto copying budget amounts from existing budget".

button. or Press [Alt+O]. 18. Page 220 . 19. Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step 16. The Find Requests page enables you to search for the requests you submitted based on specified search criteria. Action Click the AutoCopy. Click the View menu. or Press [Alt+Y]. or Press [Alt+V]. 20. 22. 17. or Press [R].. Click the Requests menu. Click the CORPORATE 2002 list item. Click the OK button. 21. or Press [Alt+A]..

27. 25. Action Click the Specific Requests option. Enter "5175018". Page 221 . Enter the desired information into the Request ID field. and access the Diagnostics page. The Requests page enables you to view request status information. You have completed the Copying Budget Amounts From a Budget procedure. End of Procedure. log and output information. 26. drill down to view details. Click in the Request ID field. or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step 23. Click the Find button. 28. 24.

.

You can optionally. password protection for the organization.and assign your ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager.define definition access sets and assign them to Responsibilities if you want to secure use. In this topic. Before you define a budget organization you must define your ledger using Accounting Setup Manager. view.Training Guide Oracle EBS R12 General Ledger Managing Budget Organizations Managing Budget Organizations enables you to add or change individual accounts. or modify access to your Budget Organization. you will define a budget organization using the Define Budget Organization page. you will be able to: • Assign account ranges • Define and manage budget organizations • Define passwords • Define individual accounts Defining Budget Organizations You can use the Define Budget Organization page to define budget organizations or update existing budget organizations. Procedure Page 223 . and defining new budget organizations. Upon completion of this lesson. assigning account ranges.

assign. This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts. Action Begin by navigating to the Define Budget Organization page. Use the Define Budget Organization page to define budget organizations or update existing budget organizations. If you have defined at least one budget organization. Click the General Ledger. or if you do not currently need specialized budget organizations. Vision Operations(USA).Training Guide Oracle EBS R12 General Ledger Step 1. 5. Page 224 . but may want to add them later. Select the responsibility General Ledger. Vision Operations (USA) link. Click the Budgets: Define: Organization link. You can review. you can define an "All" budget organization that contains all the Accounting Flexfields from all the budget organizations you define. 4. delete or copy ranges of Accounting Flexfields to your budget organizations. Click the vertical scrollbar. 3. 2. Click the vertical scrollbar.

Click in the Description field. Enter the desired information into the Organization field. If you have defined at least one budget organization. Enter "Human Resources Budget Organization". Budget organization names must be unique for a ledger. 8.R. 9.Training Guide Oracle EBS R12 General Ledger Step 6. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals pages. To define a new budget organization that includes only specific ranges of accounts. Page 225 . 7. Organization". Click in the Display Sequence field. 10. You can specify the display sequence in the Display Sequence field for your account segments. enter a unique name in the Organization field. Enter "H. Enter the desired information into the Description field. Action Click in the Organization field. you can create a budget organization named "All" that automatically includes all accounts that are assigned to any budget organization.

upload budget amounts. Enter "1". Enter the desired information into the Company field. and transfer budget amounts in any currency. enter a unique sequence number from 1 to n. 16. Action In the Display Sequence page. Enter the desired information into the Product field. You have completed defining a budget organization using the Define Budget Organization page. for each segment. End of Procedure. 14. 17. 13. 23. 12. Enter "3". 15. where n is the number of segments in your account. or Press [Alt+O]. Enter "5". Click the OK button. Click in the Department field.Training Guide Oracle EBS R12 General Ledger Step 11. In this topic. Enter the desired information into the Sub-Account field. 19. You can calculate budget formulas and mass budget journals. Enter the desired information into the Account field. Enter "4". Enter the desired information into the Department field. Click the Save button. Click in the Product field. Assigning Account Ranges to Budget Organizations You can enter budget amounts. 20. you will learn to assign account ranges to budget organizations. Procedure Page 226 . Enter "2". Click in the Account field. Click in the Sub-Account field. budget journals. 21. 18. 22.

Training Guide Oracle EBS R12 General Ledger Step 1. Use this window to define budget organizations or update existing budget organizations. 5. Click the vertical scrollbar. Click the vertical scrollbar. Click the General Ledger. 2. The Define Budget Organization page enables you to specify accounts by defining a budget organization. Page 227 . Click the Budgets: Define: Organization link. You must define at least one budget organization before you can enter budget amounts. then assigning appropriate accounts to that organization. Vision Operations (USA) link. 3. delete or copy ranges of Accounting Flexfields to your budget organizations. 4. assign. Action Begin by navigating to the Define Budget Organization page. You can review.

Click the Enter menu. Point to the Query By Example menu. Click the Run menu. 8. Action Click the View menu. Enter the desired information into the Organization field. or Press [E].R. 12. 10. Enter "H. Click the View menu. or Press [Alt+V]. Organization". 7. or Press [Alt+V]. 9. Page 228 . 11. Point to the Query By Example menu.Training Guide Oracle EBS R12 General Ledger Step 6.

Step 15. The Operations Accounting Flex page enables you to enter specified accounts within the designated account range. Click in the Department: Low field. Click the Ranges button. The Account Ranges page contains ranges of accounts that make up the budget. Click in the Accounts: Low field. Enter the desired information into the Department: Low field. 16. Enter "760". 17. 14. 19.Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. Enter the desired information into the Company: Low field. 20. 18. Enter "01". Enter "10". or Press [Alt+R]. 13. Action Enter the desired information into the Line field. Page 229 .

or Press [Alt+O]. Click the Save button. 27. Enter the desired information into the Product: Low field. Enter "6175". Click the OK button. 25. Enter the desired information into the Account: High field.Training Guide Oracle EBS R12 General Ledger Step 21. Page 230 . Enter "6100". 24. Enter "0000". Click the View menu. Click the Requests menu. Click the OK button. Click in the Product: Low field. 23. or Press [Alt+O]. Action Click in the Account: Low field. Enter the desired information into the Sub-Account: Low field. or Press [Alt+V]. 22. 32. The Find Requests page enables you to search for the requests you submitted based on specified search criteria. or Press [R]. 26. 28. Enter "000". 30. Enter the desired information into the Account: Low field. 31. 29.

Click the Find button. or Press [Alt+i]. Page 231 . Click in the Request ID field. The Requests page enables you to view request status information. 37. log and output information. Action Click the Specific Requests option. 34. 35. and access the Diagnostics window. 36.Training Guide Oracle EBS R12 General Ledger Step 33. Enter the desired information into the Request ID field. drill down to view details. Enter "5175080".

or changing budget information for any account within that budget organization. End of Procedure. Protecting a Budget Organization with a Password By assigning passwords to different budget organizations within your enterprise. Page 232 . you can distribute budgeting responsibilities among your various organization managers. entering. 39. When a budget organization has password protection. In this topic. You have completed the Assigning Account Ranges to Budget Organizations procedure. Action Click the View Output button.Training Guide Oracle EBS R12 General Ledger Step 38. you must enter the password before reviewing. you will protect a budget organization with a password using the Define Budget Organization page. or Press [Alt+p].

Click the vertical scrollbar. 2. Click the General Ledger. Click the Budgets: Define: Organization link. 4.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. 3. Page 233 . Vision Operations (USA) link. The Define Budget Organization page enables you to define an organization. 5. Action Begin by navigating to the Define Budget Organization page.

Enter "H. 10. Click the View menu. 8. Click the Query By Example list. 9. or Press [E]. 12. or Press [Alt+V].R. Enter the desired information into the Organization field. Page 234 .Training Guide Oracle EBS R12 General Ledger Step 6. Click the Enter menu. Click the View menu. 7. 11. Click the Query By Example list. or Press [Alt+V]. Organization". Action Click in the Organization field.

Click the Set Password button. Enter "welcome". or Press [R]. 17. Action Click the Run menu. Page 235 . Action Enter the desired information into the New Password field. 16. 14. or Press [Alt+S]. Enter the desired information into the New Password field. Click the OK button. Step 15.Training Guide Oracle EBS R12 General Ledger Step 13. Click the OK button. 18. Enter "welcome".

Training Guide Oracle EBS R12 General Ledger Step 19. you will learn to add or change individual accounts. In this topic. End of Procedure. General Ledger sorts the accounts in ascending order by ordering segment value. You can add new accounts to your budget organization that fall within the designated range. 20. or you can temporarily delete accounts from the budget organization. Action Click the Save button. You have completed the Protecting a Budget Organization with a Password procedure. Procedure Page 236 . Adding or Changing Individual Accounts You can display each account within a specific range you assigned to your budget organization.

Vision Operations (USA) link. You can review. The Define Budget Organization page enables you to specify accounts by defining a budget organization. assign. Page 237 . 4. then assigning appropriate accounts to that organization. Action Begin by navigating to the Define Budget Organization page.Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. Use this window to define budget organizations or update existing budget organizations. 3. delete or copy ranges of Accounting Flexfields to your budget organizations. Click the Organization link. You must define at least one budget organization before you can enter budget amounts. 5. Click the vertical scrollbar. 2. Click the vertical scrollbar.

Point to the Query By Example menu. Enter the desired information into the Organization field. Click the View menu. 11. Page 238 . or Press [Alt+V]. or Press [E]. Click the Enter menu. or Press [Alt+V]. Organization". Click the View menu. 8. Action Click in the Organization field. Point to the Query By Example menu. 10. 7.R. 9. 12.Training Guide Oracle EBS R12 General Ledger Step 6. Enter "H.

The Account Assignments page enables you to assign. or Press [R]. Action Click the Run menu. Click the Ranges button. 17. or Press [Alt+a]. 14. 15. The Account Ranges page contains ranges of accounts that make up the budget. upload. Step 16. or Press [Alt+R]. and transfer budget amounts in any currency. Action Click the Range Assignments button.Training Guide Oracle EBS R12 General Ledger Step 13. Page 239 .

You have completed the Adding or Changing Individual Accounts procedure. Enter "01-760-6165-0000000". 20. Click the Save button. 19. Enter the desired information into the Account field. 21. Action Click in the Account field. End of Procedure. Page 240 .Training Guide Oracle EBS R12 General Ledger Step 18.

entering budget formula entry lines. you create a budget formula batch. and period-to-date or year-to-date balances from the current period. Creating a Budget Formula Entry Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances. including actual or budget amounts. prior period or same period last year. copying existing budget formulas. statistics. and each entry contains one or more formulas. • Copy existing budget formulas. When you define budget formulas. • Enter a budget formula entry line. • Change a budget formula entry. Procedure Page 241 . you will create a budget formula entry using the Define Budget Formula page.Training Guide Oracle EBS R12 General Ledger Budget Formulas Budget Formulas includes information on creating a budget formula entry. Upon completion of this lesson. The batch contains one or more budget entries. In this topic. you will be able to: • Create a budget formula entry. and changing a budget formula entry.

You will use the Define Budget Formula page to create a budget formula entry. Click the vertical scrollbar. • The ledger you specified for the batch defaults for the formula entry in the Ledger field. 2.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. Click the vertical scrollbar. Action Begin by navigating to the Define Budget Formula page. Page 242 . you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. 3. Click the General Ledger. 4. 5. Click the Budgets: Define: Formula link. In this page.

Click in the Journal field. Enter "Training". Action Click in the Recurring Batch: Batch field. In the Journal Entry region. 11. Enter the desired information into the Journal Entry: Category field. Use the Effective Dates: From/To fields to enter a range of effective dates to limit use of the budget formula to a specific time interval. Enter "Training . Enter the desired information into the Recurring Batch: Batch field. 13. Click in the Journal Entry: Category field. Enter "AP Costs". Note that the effective dates are based on the system date. 9. currency and category as well as the effective dates. Enter the desired information into the Journal Entry: Journal field.Training Guide Oracle EBS R12 General Ledger Step 6. you will enter the details of the formula entry journal. 12. Page 243 . 8. Users will be prevented from generating budget formulas if the system date falls outside the effective date range.Jan 2008". 7. 10.

Enter "01JAN-2008". Action Click in the Effective Dates: From field. and each entry contains one or more formulas. you will create budget formula entry lines. 16. In this topic. 18. When you define budget formulas. using the Define Budget Formula page. You have completed creating a budget formula entry using the Define Budget Formula page. Enter the desired information into the Effective Dates: From field. The batch contains one or more budget entries. Creating Budget Formula Entry Lines When you create budget formula entries. you create a budget formula batch. and period-to-date or year-to-date balances from the current period. Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances. 17. Enter "31-JAN2008". Click in the Effective Dates: To field. 15. you will also create budget formula entry lines. 19. including actual or budget amounts. prior period or same period last year. End of Procedure. statistics.Training Guide Oracle EBS R12 General Ledger Step 14. Procedure Page 244 . Enter the desired information into the Effective Dates: To field. Click the Save button.

2. 4. Click the Budgets: Define: Formula link. Click the vertical scrollbar. Action Begin by navigating to the Define Budget Formula page. you will use the Define Budget Formula page to create a budget formula entry. Page 245 . 5. 3. Click the vertical scrollbar. Click the General Ledger. In this page. Vision Operations (USA) link. Before you create budget formula entry lines.Training Guide Oracle EBS R12 General Ledger Step 1. • The ledger you specified for the batch defaults for the formula entry in the Ledger field. you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field.

In the Journal Entry region. Click in the Effective Dates: To field. 9. Click in the Journal field. Page 246 . Enter the desired information into the Effective Dates: From field. currency and category as well as the effective dates. you will enter the details of the formula entry journal. Enter the desired information into the Journal Entry: Journal field. 15. 13. Enter "01JAN-2008". 11. 7. 14. 12. 8. Enter "Training". 10. Action Click in the Recurring Batch: Batch field. Enter the desired information into the Recurring Batch: Batch field. Click in the Effective Dates: From field. Enter "Training . Enter the desired information into the Journal Entry: Category field. Enter "AP Costs".Training Guide Oracle EBS R12 General Ledger Step 6.Jan 2008". Click in the Journal Entry: Category field.

Enter "31-JAN2008". 19. 22. Action Click in the Line field. 18. Enter "1". Step 21. 17. Enter the desired information into the Line field. enter a line number to set the order of your recurring journal entry lines. account information as well as to enter a formula. Click in the Account field. Page 247 . Once you have created the budget formula entry.Training Guide Oracle EBS R12 General Ledger Step 16. You will use the Journal Entry Lines page to enter the details of line. 20. In the Line field. 23. Click the Lines button. or Press [Alt+n]. you will use the Lines button on the Define Budget Formula page to enter the formula. line description. Action Enter the desired information into the Effective Dates: To field.

You will enter a fixed amount to enter a factor for the formula step using the Amount field. Click in the Formula: Step Number field. Enter "1". enter the account whose budget amount you want to calculate with a formula. 27. 28. or average balances in your formula lines. enter a Step number to specify the order in which you want to process the steps in your formula. Enter the desired information into the Account field. 25. You can: • Enter a fixed amount in the Amount field. Enter the desired information into the Formula: Step Number field. Enter the desired information into the Formula: Amount field.Training Guide Oracle EBS R12 General Ledger Step 24. Action In the Account field. you will copy an existing budget formula using the Define Budget Formula page. There are two types of factors you can use. You will now enter a factor for the formula step using the Amount or the Account field. 29. Each formula can contain an unlimited number of steps. Enter "1500". 32. End of Procedure. 31. In the Step field. Copying Existing Budget Formulas You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch. Page 248 . 33. You have completed creating budget formula entry lines using the Define Budget Formula page. end-of-day. In this topic. • Specify an account in the Account field to use a balance in the formula calculation. Click the Save button. You can use standard. 26. 30. Enter "01-110-6100-0000000". Click in the Formula: Amount field.

In this page. Click the General Ledger. you will enter a Batch Name. Description. 5.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. you can enter a reporting currency instead of a ledger. Page 249 . 2. 4. and Ledger for the new budget formula batch. You will use the Define Budget Formula page to copy an existing budget formula. 3. Note that if you use reporting currencies (journal or subledger level). Vision Operations (USA) link. Click the vertical scrollbar. Click the vertical scrollbar. Action Begin by navigating to the Define Budget Formula page. Click the Budgets: Define: Formula link.

10. Click the Training . 12. 9. 7.. Click the AutoCopy. Enter the desired information into the Recurring Batch: Batch field..Jan 2008 list item. or Press [Alt+A]. Page 250 .Feb 2008". You can modify the budget formula entries you copied. 8. 11. button. Click the OK button. Note that you can only copy budget formula batches for the same ledger or reporting currency. Action Click in the Recurring Batch: Batch field.Training Guide Oracle EBS R12 General Ledger Step 6. Use the Source Batches page to enter the Source Batch whose formulas you want to copy. Enter "Training . Choose the AutoCopy button to copy the existing budget formula.

you will change a budget formula entry. End of Procedure. The batch contains one or more budget entries. Your budget formulas can be simple or complex. 13. In this topic. Click the Save button. and each entry contains one or more formulas.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. You have completed copying an existing budget formula using the Define Budget Formula page. and period-to-date or year-to-date balances from the current period. Procedure Page 251 . You can use any combination of fixed amounts and account balances. statistics. Changing a Budget Formula Entry You define budget formulas to calculate budget amounts. 14. including actual or budget amounts. When you define budget formulas. Use budget batches and entries to group your budget formulas. you create a budget formula batch. prior period or same period last year.

3. Page 252 . Click the Budgets: Define: Formula link.Training Guide Oracle EBS R12 General Ledger Step 1. to enter a budget formula entry line. Click the vertical scrollbar. Click the General Ledger. 4. Action Begin by navigating to the Define Budget Formula page. and to copy budget formulas from an existing batch. Click the vertical scrollbar. 5. Use the Define Budget Formula page to create a budget formula batch or budget formula entry. Vision Operations (USA) link. 2.

7. Click the Training 2008 list item. 10. 9. Use the Journal Entry Lines page to review or change the formula entry lines. 11. or Press [Alt+n]. or Press [Alt+O]. Click the Lines button..Training Guide Oracle EBS R12 General Ledger Step 6. button.. Action Click the Find. Use the Find Recurring Batches page to query the name of the budget formula batch you want to change. Click the OK button. 8. Page 253 .

Action Enter the desired information into the Line field. Click the Save button. 14. 20. 16.Training Guide Oracle EBS R12 General Ledger Step 12. 17. Page 254 . Enter the desired information into the Account field. 18. 13. 19. Enter "1600". Click in the Formula: Amount field. Click in the Account field. Enter the desired information into the Formula: Amount field. Enter "1". End of Procedure. Enter the desired information into the Formula: Step Number field. Enter "1". You have completed the Changing a Budget Formula Entry procedure. 15. Click in the Formula: Step Number field. Enter "01-110-6100-0000000".

You can enter budget amounts for each account in the budget organization one-by-one. you will enter budget amounts for multiple accounts.Training Guide Oracle EBS R12 General Ledger Entering Budget Amounts Entering Budget Amounts includes information on multiple accounts. Entering Budget Amounts for Multiple Accounts Enter budget amounts for your accounts to replace any existing budget balances. In this topic. or you can use worksheet mode to enter budgets for several accounts at once. • Enter budget rules. journal entries. and journal batches. • Export a budget worksheet. Budget rules enable you to distribute budget amounts for all periods. • Create unposted journal batches. Procedure Page 255 . you will be able to: • Enter budget amounts for multiple accounts. • Enter budget journals. Upon completion of this lesson. rules to distribute amounts.

Enter "Operations". Enter "CORP BUD 2003-6". You cannot enter amounts for a budget that is frozen. Enter the desired information into the Budget Organization field. Action Begin by navigating to the Enter Budget Amounts page.Training Guide Oracle EBS R12 General Ledger Step 1. Specify the budget organization for the accounts to which you want to budget. Click the Budgets: Enter: Amounts link. 6. Action Enter the desired information into the Budget field. 3. The Enter Budget Amounts page enables you to enter the amounts for your budget. you must enter the password before you can enter budget amounts. Click in the Budget Organization field. Click the vertical scrollbar. 5. Step 4. Page 256 . 2. If the budget organization is password-protected.

10. 16. Enter "1000". 13. Click the OK button. 9. Action Click in the Accounting Periods From field. Oracle General Ledger retrieves each account with a budget entry type of "Entered" that meets your criteria. Enter the desired information into the Accounting Periods From field. 8. Enter budget amounts for accounts and periods in the designated range. or Press [Alt+O]. Click in the Department: Low field. Enter the desired information into the Jan-06 field. Click in the Account field. Click in the Jan-06 field. 12. Click in the To field. Enter the desired information into the Company: Low field. Page 257 . Click in the Company: Low field. The Worksheet Mode tab enables you to review and enter budget amounts for several accounts at once. 17. 20. The Find Accounts page enables you to query the accounts within the chosen budget organization for which you want to enter budgets. Enter "01". 19. 21. Enter "600". 15. Click the Worksheet Mode tab. 14. Enter the desired information into the Jan-06 field. 11. Enter the range of accounting periods to which you want to budget. 22. You can specify one or more segment values (or wildcards) to restrict the query. Enter "Jan-06". Click in the Jan-06 field. Enter the desired information into the Department: Low field. 18.Training Guide Oracle EBS R12 General Ledger Step 7. Enter "10000".

In this topic. 26. 24. 25. Click the OK button. End of Procedure. or Press [Alt+P]. You have completed the Entering Budget Amounts for Multiple Accounts procedure. Procedure Page 258 . you will entering budget rules to distribute budget amounts. or Press [Alt+Y]. or Press [Alt+O]. Entering Budget Rules to Distribute Budget Amounts Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account. You can use budget rules to help you enter budgets quickly and easily. Click the Yes button. Click the Post button.Training Guide Oracle EBS R12 General Ledger Step 23. Action Select the Post button to submit a concurrent request that updates your account budget balances.

Page 259 . Click the Budgets: Enter: Amounts link. Click the vertical scrollbar. 2. The Enter Budget Amounts page enables you to enter the budget rules to distribute budget amounts. 3. Action Begin by navigating to the Enter Budget Amounts page.Training Guide Oracle EBS R12 General Ledger Step 1.

Enter the desired information into the Accounting Periods From field. Page 260 . You will also see a total for all budget periods when you use the Single Row mode. 7. Click in the Budget Organization field. Click the Single Row Mode tab. 10. 11. you must enter the password before you can enter budget amounts. Enter the range of accounting periods to which you want to budget. Enter "Jan-06". 9. 6. Click in the To field. Click in the Accounting Periods From field. If the budget organization is password-protected. Click in the Account field. 5. Specify the budget organization for the accounts to which you want to budget. 12. 8. Enter "CORP BUD 2003-6". The Single Row Mode tab enables you to review and enter budget information for one account at a time. Enter "Operations". Action Enter the desired information into the Budget field. Enter the desired information into the Budget Organization field.Training Guide Oracle EBS R12 General Ledger Step 4.

14. Click in the Company: Low field. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 13. Enter "01". Enter "600". The Budget Rules page enables you to choose the rule you want to use to calculate and distribute budget amounts for the account. Enter the desired information into the Company: Low field. 18. 16. Page 261 . Click the OK button. 19. Click the Budget Rules button. 17. Enter the desired information into the Department: Low field. 20. 15. or Press [Alt+R]. Action The Find Accounts page enables you to query the account for which you are entering budgets. Click in the Department: Low field.

Step 22.Training Guide Oracle EBS R12 General Ledger Step 21. Page 262 . Action Click the Repeat Per Period list item. Action Click the Rule list.

Enter "100".Training Guide Oracle EBS R12 General Ledger Step 23. 26. or Press [Alt+A]. Click the Apply button. Action Click in the Amount field. 25. Click the OK button. Page 263 . 24. Enter the amount you want to use with your budget rule. Enter the desired information into the Amount field.

End of Procedure. When you post budget journals.Training Guide Oracle EBS R12 General Ledger Step 27. Action Click in the Total field. You have completed the Entering Budget Rules to Distribute Budget Amounts procedure. Note that you can only enter budget journals to those ledgers and balancing segment values or management segment values that you have read and write access as defined by your data access set. You can use budget rules to calculate budget journal amounts automatically. the journal amounts update existing budget balances. Click the Save button. Entering Budget Journals You can enter budget journals to maintain an audit trail for your budget balances. 29. You can review and change your budget journals before posting them. Following are the prerequisites to enter budget journals: • Define a budget • Open one or more years for your budget Page 264 . 28.

Procedure Step 1.Training Guide Oracle EBS R12 General Ledger • Define a budget organization • Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals In this topic. Page 265 . You cannot use a budget that is frozen. 2. Click the Budgets: Enter: Journals link. Action Begin by navigating to the Enter Budget Journals page. Click the vertical scrollbar. you will enter budget journals using the Enter Budget Journals page. 3. You will use the Enter Budget Journals page to enter the budget journals for the budget you want to update.

Enter "Jan-06". Enter the desired information into the Accounting Periods From field. If the budget organization is password-protected. Action In the Budget Organization field. Enter "Operations". Enter the desired information into the Budget Organization field.Training Guide Oracle EBS R12 General Ledger Step 4. you must enter the password before you can enter budget journals. Click in the Accounting Periods From field. you must have Use access to the budget organization to be able to use it for budget entry. Action Click in the Budget Organization field. 8. Page 266 . 6. Note that if your budget organization has been secured using definition access sets. 7. Step 5. specify the organization for the account to which you want to budget.

16. 20. Click in the Department: Low field. 18. In the Account field. Oracle General Ledger calculates the appropriate debit or credit needed to achieve the balance you enter for the account type. You can also use Single Row Mode or Worksheet Mode to enter budget journal amounts. 11. you can enter or query the account to which you want to budget. Enter "01". Enter the desired information into the Company: Low field. 22. Enter the desired information into the Debit field. Enter "1000". Click in the Company: Low field. 12. You can also switch to Worksheet Mode to easily query accounts. When you save your entries.Training Guide Oracle EBS R12 General Ledger Step 9. 15. 14. Page 267 . Use the Find Accounts page to enter the details of the account. Click the Journal Mode tab in the Enter Budget Journals page to enter budget amounts in a journal format. 19. Click in the Account field. Click the Journal Mode tab. When you use budget rules in Journal Mode. Click the Save button. you can only generate budget journals from these entry modes when you use the Enter Budget Journals page. Once you have specified the account details. Enter the desired information into the Department: Low field. 23. you do not have to enter journal amounts. Action Click in the To field. Click in the Debit field. Enter "500". 13. enter a debit or credit amount for each period in the Debit and Credit fields. 21. the journal amounts updates existing budget balances. However. 10. Note: If you want to use budget rules to calculate and distribute budget amounts. 17. then return to Journal Mode to enter budget journals.

Click the vertical scrollbar. Action You have completed entering budget journals using the Enter Budget Journals page. In this topic. you will create unposted journal batches using the Enter Budget Journals page. End of Procedure. you will run journal import to create unposted journal batches. you must check and reserve funds for the budget journal batches.Training Guide Oracle EBS R12 General Ledger Step 24. Action Begin by navigating to the Enter Budget Journals page. Creating Unposted Journal Batches After you enter budget journals. If you are using budgetary control. Page 268 . Procedure Step 1.

7. Click in the Accounting Periods From field. Click in the To field. 3. You will use the Enter Budget Journals page to enter your budget journal information.Training Guide Oracle EBS R12 General Ledger Step 2. Click the Journal Mode tab. 8. including the budget debit and credit amounts. Enter the desired information into the Budget Organization field. Enter "Operations". Action Click in the Budget Organization field. 9. Page 269 . 6. Enter the desired information into the Accounting Periods From field. Action Click the Budgets: Enter: Journals link. Enter "Jan-06". Step 4. 5.

enter the budget debit and credit amounts. or Press [Alt+J]. Action Select the Journal Mode tab in the Enter Budget Journals page to enter budget amounts in a journal format. Click in the Debit field.. Enter "01". 16. 17. 11. Click the OK button. You will also use this page to enter a category for your budget journal batch in the Category field. 18. Enter the desired information into the Company: Low field. 13. Enter "5000". To create a budget journal batch. 15. 12. Once you find the account.. Enter the desired information into the Department: Low field. 19. button. Page 270 . Click the Create Journals. 21. Click in the Company: Low field. Click in the Account field.Training Guide Oracle EBS R12 General Ledger Step 10. Enter the desired information into the Debit field. In the Find Accounts page. 14. you will enter the details of the account. 20. In the Create Journals page. you will click the Create Journals button. 22. Click in the Department: Low field. or Press [Alt+O]. enter a unique journal batch name in the Journal Batch field. 23. Enter "500".

Enter the desired information into the Category field. 28. Page 271 . or Press [Alt+D]. Click in the Category field. Enter "Adjustment". Click the Done button. Enter the desired information into the Journal Batch field. 27. 29.Training Guide Oracle EBS R12 General Ledger Step 24. 26. Action Click in the Journal Batch field. 25. Once you have entered the values for the journal batch and category. click the Done button and save your changes. Enter "CORP BUD 2003-6 ADJ 01".

or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step 30. Select the Check Funds button to verify available funds for the budget journal batch. Navigate back to the Create Journals page to check funds or to reserve funds. 32. Select the Reserve Funds button to reserve funds for the budget journal batches. Click the Create Journals. Page 272 . 33.. button. You will use the Create Journals page to reserve funds. 31.. Action Click the Save button.

Click the View Results button in the Create Journals page to open the Budgetary Control Results page. 35. The Funds Status changes to In Process after you click Check Funds or Reserve Funds. 36. or Press [Alt+R]. Action Click the Reserve Funds button. Page 273 . 37.Training Guide Oracle EBS R12 General Ledger Step 34. or Press [Alt+O]. Note: Once your funds reservation has passed. your funds status will change to Passed or Failed. After the funds check or reservation process completes. The Note page will display to confirm that your transaction has passed funds reservation. Click the OK button. you cannot change your budget journal amounts unless you first unreserve the funds.

In the Budgetary Control Results page. Step 40. Action Click the Account Combination link. you can review the results of your funds action request. Page 274 . or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step 38. Action Click the View Results button. 39.

Action Click the Close Window link.Training Guide Oracle EBS R12 General Ledger Step 41. Page 275 .

and then automatically upload your revised budget amounts to General Ledger. You have completed creating unposted journal batches using the Enter Budget Journals page. 44. Action Click the Done button. Exporting a Budget Worksheet Using the Budget Wizard You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel. Page 276 . 43. Click the OK button. End of Procedure. or Press [Alt+D]. You can also analyze budgets by downloading both actual and budget balances from General Ledger.Training Guide Oracle EBS R12 General Ledger Step 42. or Press [Alt+O]. then using Excel to perform comparisons between the actual and budget values. modify it in Excel.

Procedure Step 1. you will export a budget worksheet using the Budget Wizard. 2. Vision Operations (USA) link. In this topic. you can easily save your worksheets to your local hard disk or floppy disk. making it possible to edit them later. Click the Vertical scrollbar. even when you are disconnected from your corporate database. Action Begin by navigating to the Budget Wizard page.Training Guide Oracle EBS R12 General Ledger By using Excel to create budget worksheets. Click the General Ledger. Page 277 . or perform budget analysis work on a different PC.

currency and the budget dates. 4. organization. You will use the Document Parameters page to enter the selection criteria parameters such as budget. Page 278 . Action Click the Budgets: Launch Budget Wizard link. select a budget that you have defined in Oracle General Ledger. In the Budget field.Training Guide Oracle EBS R12 General Ledger Step 3. account details. 5.

Page 279 . Action Click in the Budget field.Training Guide Oracle EBS R12 General Ledger Step 6.

8. Page 280 . Action Enter the desired information into the Budget field. Enter "CORP BUD 2002-5". In the Organization field.Training Guide Oracle EBS R12 General Ledger Step 7. select a budget organization that you have defined in Oracle General Ledger. Your budget organization determines the accounts against which you can budget.

Action Click in the Organization field. Page 281 .Training Guide Oracle EBS R12 General Ledger Step 9.

11. In the Account From and To fields. enter the starting and ending account range for your selected budget organization. Page 282 . Enter "ALL". Action Enter the desired information into the Organization field.Training Guide Oracle EBS R12 General Ledger Step 10.

Action Click in the Account From field.Training Guide Oracle EBS R12 General Ledger Step 12. Page 283 .

Action Enter the desired information into the Account From field. Enter "01-110-51100000-000".Training Guide Oracle EBS R12 General Ledger Step 13. Page 284 .

Action Click in the Account To field.Training Guide Oracle EBS R12 General Ledger Step 14. Page 285 .

you will select the currencies defined for your selected budget organization. Action Enter the desired information into the Account To field. Enter "01-480-51100000-000". In the Currency field. Page 286 . 16.Training Guide Oracle EBS R12 General Ledger Step 15.

Training Guide Oracle EBS R12 General Ledger Step 17. Action Click the Currency list. Page 287 .

Page 288 . select the starting period for your selected budget. 19.Training Guide Oracle EBS R12 General Ledger Step 18. Action Click the USD list item. In the From Period and To Period fields.

Training Guide Oracle EBS R12 General Ledger Step 20. Page 289 . Enter "Jan-02". Action Enter the desired information into the From Period field.

Training Guide Oracle EBS R12 General Ledger Step 21. Page 290 . Action Click in the To Period field.

Training Guide Oracle EBS R12 General Ledger Step 22. Enter "Jan-05". Page 291 . Action Enter the desired information into the To Period field.

In the Document Creation Review page. 24. Page 292 . organization.Training Guide Oracle EBS R12 General Ledger Step 23. Action Click the Create Document button. currency. you can review details such as layout. and dates.

26. Page 293 . you will be prompted to download the file and save it to your desktop.Training Guide Oracle EBS R12 General Ledger Step 25. In the Information page. Action Click the Create Document button.

End of Procedure. Action Click the Save button. You have completed exporting a budget worksheet using the Budget Wizard. Page 294 . 28.Training Guide Oracle EBS R12 General Ledger Step 27. or Press [Alt+S].

Upon completion of this lesson. • Enter budget transfer amounts. Post the budget journal batch to update your budget balances. In this topic.Training Guide Oracle EBS R12 General Ledger Transferring Budget Amounts Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary Control to transfer budget amounts. Transferring Budget Amounts Using Budgetary Control Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget. General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. you will be able to: • Transfer budget amounts using Budgetary Control. The accounts may belong to the same or different budget organizations. Procedure Page 295 . You can transfer fixed amounts or a percentage of an account's budget balance. you will transfer budget amounts using budgetary control.

Page 296 . 7. 2. Click the General Ledger. Action Begin by navigating to the Budget Transfer page. Currency. 4. Budget Organizations. Enter "CORP BUD 2002-5". Click the vertical scrollbar. 3. Action Click in the Budget field. Click the Budgets: Enter: Transfer link. Vision Operations (USA) link. 6. and Accounts for the budget transfer. Step 5. Batch Name. 8. Use the Budget Transfer page to enter the Budget. Enter the desired information into the Batch Name field. Enter the desired information into the Budget field. Enter "Transfer". Click in the Batch Name field.Training Guide Oracle EBS R12 General Ledger Step 1.

Click in the To: Budget Organization field. The To Budget Organization can be the same or different from your From Budget Organization. Enter "01-110-51100000-000". 14. 16. 12. Enter "Operations". 10. Enter "Operations". or Press [Alt+a]. Enter the desired information into the To: Budget Organization field. 17. 18. If the budget organization is password-protected. Enter the desired information into the From: Account field. 15. Click the Transfer Amounts button. 13. Page 297 . 11. Enter "01-480-51100000-000". Click in the To: Account field. you must enter the password before you can transfer budget amounts. Use the Transfer Amounts page to specify the fixed amounts or percentages of account balances you want to transfer. Enter the desired information into the To: Account field. Action Click in the From: Budget Organization field. Enter the desired information into the From: Budget Organization field. Click in the From: Account field.Training Guide Oracle EBS R12 General Ledger Step 9.

Use the Decision page to confirm your transfer. Click the Yes button. Enter "JAN-02".Training Guide Oracle EBS R12 General Ledger Step 19. Click the Save button. or Press [Alt+S]. 24. or Press [Alt+Y]. Enter the desired information into the Period field. Enter "2000". Click in the Transfer: Amount field. 22. 25. 26. Enter the desired information into the Transfer: Amount field. Page 298 . Click the Show YTD Balances button. 23. Action Click in the Period field. 21. 20.

Action You have completed the Transferring Budget Amounts Using Budgetary Control procedure. Entering Budget Transfer Amounts Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each accounting period. In this topic. End of Procedure. You can enter the period for which you want to transfer budget amounts in an open budget year. Procedure Page 299 . General Ledger automatically displays the old balances for the accounts from and to which you want to transfer amounts.Training Guide Oracle EBS R12 General Ledger Step 27. you will enter budget transfer amounts.

Click in the Batch Name field. Enter "CORP BUD 2002-5". 4. Click the Budgets: Enter: Transfer link. Click the vertical scrollbar. 2. Vision Operations (USA) link. Use the Budget Transfer page to enter the Budget. Page 300 . Action Click in the Budget field. 3. Currency. and Accounts for the budget transfer. 5. Step 6. Batch Name. Enter the desired information into the Batch Name field. 7.Training Guide Oracle EBS R12 General Ledger Step 1. Enter the desired information into the Budget field. Budget Organizations. Click the vertical scrollbar. 9. 8. Enter "Transfer". Action Begin by navigating to the Budget Transfer page. Click the General Ledger.

Enter "01-480-51100000-000". 15. Action Click in the From: Budget Organization field. Enter the desired information into the From: Budget Organization field. 16. These balances are the year-to-date budget balances for the budget. Use the Transfer Amounts page to enter the period for which you want to transfer budget amounts. Enter "Operations". 19. Page 301 .Training Guide Oracle EBS R12 General Ledger Step 10. Enter "01-110-51100000-000". Click the Transfer Amounts button. Enter the desired information into the To: Account field. Enter "Operations". Enter the desired information into the To: Budget Organization field. 12. 17. Enter the desired information into the From: Account field. The page displays old balances for the accounts from and to which you want to transfer amounts. Click in the To: Account field. Click in the From: Account field. 13. 11. Click in the To: Budget Organization field. accounts and period you specify. The period that you choose must be in an open budget year. 18. 14.

Enter "JAN-02". Enter the desired information into the Transfer: Amount field. Enter "FEB-02". Click in the Transfer: Amount field. Action Click in the Period field. 28. Enter the desired information into the Period field. Enter "5000". 24. Click in the Transfer: Amount field. 21. Enter "Mar-02". Enter the desired information into the Period field. Page 302 . Enter "18000". 31. Enter the desired information into the Period field. Click in the Transfer: Amount field. Enter the desired information into the Transfer: Amount field. 30. Click in the Period field. Enter the desired information into the Transfer: Amount field. Click in the Period field.Training Guide Oracle EBS R12 General Ledger Step 20. 23. 27. 26. 29. Enter "25500". 25. 22.

Training Guide Oracle EBS R12 General Ledger Step 32. End of Procedure. 33. Page 303 . Action Click the Save button. You have completed the Entering Budget Transfer Amounts procedure.

.

In this topic. You can freeze or unfreeze budget formula batches. • Freeze budget organizations. However. When you freeze a budget formula. you will freeze a budget formula batch. • Freeze budgets for a range of accounts. budget organization. you can still use the formulas for budgets for which the formula batch is not frozen. Procedure Page 305 .Training Guide Oracle EBS R12 General Ledger Freezing Budgets Freezing Budgets includes information on freezing budget batches. organizations. and for a range of accounts. budget formula batch. you cannot use the formulas to calculate budget amounts for the specified budget. or a range of budget account combinations to prevent accidental or unauthorized changes. Upon completion of this lesson. you will be able to: • Freeze budget formula batches. Freezing Budget Formula Batches Freeze Budget page helps you to freeze a budget.

Action Begin by navigating to the Freeze Budget page. Vision Operations (USA) link. 5. Click the Budgets: Freeze link. Click the vertical scrollbar. 3. Page 306 . 4. Note: When you freeze the formula batch. Click the General Ledger. you freeze it only for the budget you specify here.Training Guide Oracle EBS R12 General Ledger Step 1. Use the Find Budget page to query the ledger and budget for the budget formula that you want to freeze. Click the vertical scrollbar. 2.

Click the Frozen option. or Press [S]. Page 307 . You have completed Freezing Budget Formula Batches procedure. 9. End of Procedure. Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 6. Click the Save menu. 7. budget organization. budget formula batch. or a range of budget account combinations to prevent accidental or unauthorized changes. 8. or Press [Alt+O]. 10. Action Click the <Budget to be frozen> list item. Freezing Budget Organizations Freeze Budget page helps you to freeze a budget.

3. Click the vertical scrollbar. Click the Budgets: Freeze link.Training Guide Oracle EBS R12 General Ledger You can freeze or unfreeze budget organizations. Use the Find Budget page to find the appropriate ledger and budget for the budget organization you want to freeze. Action Begin by navigating to the Freeze Budget page. Procedure Step 1. you cannot budget to the accounts belonging to that budget organization for the budget specified. you can still enter budget amounts for budgets for which the budget organization is not frozen. 5. Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. when you freeze a budget organization. Page 308 . you will freeze a budget organization. In this topic. However. 2. However. 4.

Training Guide
Oracle EBS R12 General Ledger

Step 6. 7.

Action Click the <Budget to be frozen> list item. Click the OK button. or Press [Alt+O].

8.

When you freeze budget organizations, you cannot budget to the account combinations belonging to that budget organization for the budget specified. Click the Organizations tab. Click the Frozen option. Click the Save button. You have completed Freezing Budget Organizations procedure. End of Procedure.

9. 10. 11.

Page 309

Training Guide
Oracle EBS R12 General Ledger

Freezing Budgets for a Range of Accounts
Freeze Budget page helps you to freeze a budget, budget organization, budget formula batch, or a range of budget account combinations to prevent accidental or unauthorized changes. You can freeze or unfreeze ranges of budget accounts. Note that when you freeze a range of budget accounts, you cannot budget to those accounts for the budget specified. However, you can still enter budget amounts for budgets for which the range of accounts is not frozen. In this topic, you will freeze budgets for a range of accounts.

Procedure

Step 1. 2.

Action Begin by navigating to the Freeze Budget page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3.

Click the vertical scrollbar.

Page 310

Training Guide
Oracle EBS R12 General Ledger
Step 4. 5. Action Click the Budgets: Freeze link. Use the Find Budget page to find the ledger and budget for the accounts you want to freeze.

Step 6. 7.

Action Click the <Budget to be frozen> list item. Click the OK button. or Press [Alt+O].

8.

Use the Organizations tab to select the budget organization for the account range you want to freeze. When you freeze ranges of account combinations, you cannot use that budget associated with those account combinations for the budget specified. Click the Organizations tab.

Page 311

Training Guide
Oracle EBS R12 General Ledger
Step 9. 10. Action Click the Frozen option. Click the Account Ranges button. or Press [Alt+A]. 11. Use the Operations Accounting Flex page to enter the low and high accounts for the range. You can enter an unlimited number of non-overlapping ranges as long as they fall within the designated budget organization.

Step 12. 13. 14. 15. 16.
Page 312

Action Enter the desired information into the Company: Low field. Enter "01". Click in the Department: Low field. Enter the desired information into the Department: Low field. Enter "000". Click in the Account: Low field. Enter the desired information into the Account: Low field. Enter "1410".

Training Guide
Oracle EBS R12 General Ledger
Step 17. 18. 19. 20. 21. Action Click in the Sub-Account: Low field. Enter the desired information into the Sub-Account: Low field. Enter "0000". Click in the Product: Low field. Enter the desired information into the Product: Low field. Enter "000". Click the OK button. or Press [Alt+O]. 22. 23. Click the Save button. You have completed Freezing Budgets for a Range of Accounts procedure. End of Procedure.

Page 313

Training Guide
Oracle EBS R12 General Ledger

Encumbrance Accounting
Encumbrance Accounting includes information on defining encumbrance types, entering encumbrances, viewing funds available, and carrying forward year-end encumbrance and budget balances. Upon completion of this lesson, you will be able to: • Define encumbrance types. • Enter encumbrances. • View funds available. • Carry forward year-end encumbrance and budget balances.

Defining Encumbrance Types
You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process. You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing encumbrance types. General Ledger has the following predefined encumbrance types: • Commitment which is an encumbrance you record when you complete a purchase requisition. • Obligation which is an encumbrance you record when you turn a requisition into a purchase order. In this topic, you will define an encumbrance type using the Encumbrance Types page.

Procedure

Page 315

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2. 3.

Action Begin by navigating to the Encumbrance Types page. Click the vertical scrollbar. Click the Setup: Journal: Encumbrances link. You will use the Encumbrance Types page to define an encumbrance type. You can define as many additional encumbrance types as you want, or change the names of the standard encumbrance types to reflect the terminology you use within your organization. You specify an encumbrance type when you enter an encumbrance and when you perform inquiries. To define an encumbrance type, you will enter a name and description,enable the encumbrance type, and save your work.

Page 316

Training Guide
Oracle EBS R12 General Ledger

Step 4. 5. 6. 7. 8. 9.

Action Click in the Encumbrance Type field. Enter the desired information into the Encumbrance Type field. Enter "Obligation Req to PO". Click in the Description field. Enter the desired information into the Description field. Enter "Requisition becomes PO". Click the Save button. You have completed defining an encumbrance type using the Encumbrance Type page. End of Procedure.

Entering Encumbrances
You can enter and update encumbrance entries, as well as review and update encumbrance entries imported to General Ledger from feeder systems such as Purchasing and Payables. Entering encumbrances is a similar process to entering actual journals. Before entering encumbrances manually, organize them into batches. You will group your encumbrances by

Page 317

Training Guide
Oracle EBS R12 General Ledger
encumbrance type, date, and preparer. You can enter encumbrances only in your ledger currency. The batch can only have journals for only one primary or secondary ledger. Following are the prerequisites before you enter encumbrances: • Define your ledger using Accounting Setup Manager. • Define your encumbrance types. • Open an encumbrance year. In this topic, you will enter encumbrances using the Enter Encumbrances page.

Procedure

Step 1.

Action Begin by navigating to the Enter Encumbrances page Click the Journals: Encumbrance link. When you click the Encumbrance link, it displays not only the Enter Encumbrances page, but also the Find Journals page. This is because before entering encumbrances manually, you will organize them into batches. You will use the Find Journals page to enter a new batch.

2.

Page 318

Training Guide
Oracle EBS R12 General Ledger

Step 3.

Action Click the New Batch button. or Press [Alt+B].

4.

Use the Batch page to enter a batch name in the Batch field. You will also use this page to enter an appropriate accounting period in the Period field, and an optional Control Total. You can enter encumbrances up to the last period of your latest open encumbrance year.

Page 319

Training Guide
Oracle EBS R12 General Ledger

Step 5. 6. 7. 8. 9. 10. 11. 12. 13.

Action Click in the Batch field. Enter the desired information into the Batch field. Enter "EB112005". Click in the Period field. Enter the desired information into the Period field. Enter "Nov-05". Click in the Description field. Enter the desired information into the Description field. Enter "Encumbrance Batch November". Click in the Control Total field. Enter the desired information into the Control Total field. Enter "100.00". You will now enter the encumbrance journals in the Journals page. Access the Journals page by clicking the Journals button on the Batch page.

14.

Click the Journals button. or Press [Alt+J].

Page 320

Action Use the Journals page to create your encumbrance journal by entering a name. 19. Enter the desired information into the Encumbrance Type field. reference. Step 16. optional description. 21. ledger. 17. 20. Enter "Encumbrance Adjustment". as well as the combination of segments you enter. Enter the desired information into the Description field. and control total. category. Enter "Encumbrance". enter encumbrance lines. In the Lines tab of the Journals page. Click in the Description field. Page 321 . specifying an account and debit or credit amount for each. Action Click in the Journal field.Training Guide Oracle EBS R12 General Ledger Step 15. encumbrance type. Enter the desired information into the Journal field. 18. Click in the Encumbrance Type field. Enter "EB112005 ADJ". 22. Oracle General Ledger automatically validates each segment value.

32. Click the Save button. Enter the desired information into the Account Alias field. Click the OK button. or Press [Alt+O]. Enter the desired information into the Debit field. Enter "100. Enter "100. 30. Click the OK button. Enter the desired information into the Line field.Training Guide Oracle EBS R12 General Ledger Step 23. Enter "Payables". Click the Account button. Page 322 . Click in the Account Alias field. You have completed entering encumbrances using the Enter Encumbrances page.00". End of Procedure. 34. 38.00". Enter the desired information into the Account Alias field. Click in the Account Alias field. 26. 29. Use the Operations Accounting Flex page to enter account details. 31. Enter "1". Enter the desired information into the Credit field. 37. 35. 27. 33. Click in the Line field. 25. Click in the Credit field. 39. Enter "Miscellaneous". Click the Account button. or Press [Alt+O]. Action Click in the Line field. 24. 28. Click in the Account field. 36. 40.

Action Begin by navigating to the Funds Available Inquiry page. General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets. the amount type you specify. Click the vertical scrollbar. and funds available for any detail or summary account.Training Guide Oracle EBS R12 General Ledger Viewing Funds Available You can review funds available and compare encumbrances and expenditures with budgets. Page 323 . You can review primary ledger currency budget. Click the Inquiry: Funds link. Procedure Step 1. actual and encumbrance balances. 2. determines how General Ledger calculates funds available. When you inquire on funds available. you will view funds available using the Funds Available Inquiry page. In this topic.

The amount types you can specify in the Amount Type field are: • Period-to-Date: Calculates funds available as the budgeted amount for the period. less actuals and encumbrances to date. When you inquire on funds available. less actuals and encumbrances to date for the year. • Year-to-Date Extended: Calculates funds available as the budgeted amount to date for the year. Action You will use the Funds Available Inquiry page to view funds available. • Quarter-to-Date Extended: Calculates funds available as the budgeted amount to date for the quarter. The Amount Type selected here is Year to Date Extended. 5. • Project-to-Date: Calculates funds available as the budgeted amount to date. the amount type you specify determines how Oracle General Ledger calculates funds available.Training Guide Oracle EBS R12 General Ledger Step 3. Oracle General Ledger defaults the current budget. less actuals and encumbrances for the period. Oracle General Ledger uses the period name along with the amount type to determine funds available. Use the Account field to enter the account information. 4. less actuals and encumbrances to date for the quarter. It also defaults to the first period for the current budget. Page 324 . if you have one. Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances types.

Action Click in the Account field. Enter "000". Enter "01". 15. 8. 9. Enter "1240". 16. Enter the desired information into the Department: Low field. 13. Enter the desired information into the Product: Low field. Page 325 . Click in the Product: Low field. 12. Click in the Department: Low field. 10. Enter "000". Enter the desired information into the Account: Low field. Click in the Sub-Account: Low field. 11. Click the OK button. 14. Enter the desired information into the Sub-Account: Low field. Enter "0000". Enter the desired information into the Company: Low field. 7. 17.Training Guide Oracle EBS R12 General Ledger Step 6. Click in the Account: Low field. Use the Find Accounts page to enter the details of the accounts.

The displayed amounts are the posted balances plus reserved funds. you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page. Note that General Ledger carries forward balances. Carrying Forward Year-End Encumbrance and Budget Balances You can carry forward year-end encumbrances into the following year. You can also carry forward budget amounts equal to encumbrances and/or funds available. but as beginning balances. Oracle General Ledger displays debit balances as positive amounts and credit balances as negative amounts. 18. the Carry Forward rule you specify determines the amounts to be carried forward. When you carry forward year-end encumbrances. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. Oracle General Ledger displays the functional budget. encumbrance and actual amounts for each account. End of Procedure. not as period activity. You have completed viewing funds available using the Funds Available Inquiry page. Procedure Page 326 . Oracle General Ledger automatically displays funds available as: • Budget Amount for Period Interval • Actual Amount for Period Interval • Encumbrance Amount for Period Interval 19.

Page 327 . Action Begin by navigating to the Year-End Carry Forward page. You will use the Year-End Carry Forward page to select the ledger to carry forward year-end encumbrances. 2. You will also enter a rule in the Carry Forward Rule field.Training Guide Oracle EBS R12 General Ledger Step 1. Click the Carryforward link.

if you are using the Encumbrances Only rule or the Encumbrances and Encumbered Budget rule. In the Carry Forward Rule field. enter the type you want to carry forward in the Encumbrance Type field.Training Guide Oracle EBS R12 General Ledger Step 3. Select All to carry forward amounts for all encumbrance types. Action Click the Carry Forward Rule list. Page 328 . 4.

If you select All. regardless of the budget organization. 6. You can select All to include all budget organizations.Training Guide Oracle EBS R12 General Ledger Step 5. If you do not select All. Oracle General Ledger carries forward balances for all the accounts you enter in the Carry Forward Ranges region. Action Click the Encumbrances and Enc Budget list item. Page 329 . In the Budget region of the Year-End Carry Forward page. enter the organization for which you want to carry forward balances in the Organization field. Oracle General Ledger carries forward balances only for those accounts that are included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges region.

You cannot enter overlapping ranges of accounts. Page 330 . 11. Click in the Company: Low field. 10.Training Guide Oracle EBS R12 General Ledger Step 7. Use the Operations Accounting Flex page to enter the details of the account. Oracle General Ledger carries forward balances for only those accounts that are included in the ranges you enter and that are assigned to the budget organization you specify. Enter the details of the account in the Carry Forward Ranges region. Enter the desired information into the Budget: To field. Oracle General Ledger automatically defaults values into the From and To Period fields when the last period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed (From Period). Click in the Account Low field. 12. 9. Enter "CORP BUD 2003-6". and the period following the closed period is Open or Future Enterable (To Period). 8. 13. Action Click in the Budget: To field. The values you enter need not be valid segment values.

Click in the Product: Low field. you will click the Carry Forward button to begin the carry forward process. 26. 19. Enter the desired information into the Account: Low field. 29.Training Guide Oracle EBS R12 General Ledger Step 14. Enter "500". Enter "01". or Press [Alt+Y]. 22. 23. 18. Enter "0000". Enter "000". 24. 17. 15. 20. Click in the Department: Low field. or Press [Alt+C]. Click the OK button. Page 331 . 27. Enter the desired information into the Department: Low field. Click the Yes button. Note the request ID in the Note page. End of Procedure. 16. Use the Decision page to confirm and submit the carry forward process. Click the Carry Forward button. Click in the Sub-Account: Low field. Click in the Account: Low field. Enter the desired information into the Product: Low field. 28. Action Enter the desired information into the Company: Low field. Enter "4150". Once you have entered the carryforward account ranges. or Press [Alt+O]. Click the OK button. 21. 25. Enter the desired information into the Sub-Account: Low field. You have completed carrying forward year-end encumbrances and budget balances using the Year-End Carry Forward page. or Press [Alt+O].

.

Procedure Page 333 . If you open a new period when average balance processing is enabled. Upon completion of this lesson. the ending QTD and YTD aggregates from the previous period are carried forward as the beginning balance of the new period. using the transaction effective date to determine which daily balances to update. Opening a New Period When you open a new accounting period. • Initializes aggregate balances. • Archive and purge. the system also: • Populates the aggregates table.General Ledger updates these aggregates. and YTD aggregate balances are created for each balance sheet account. When you open a new year. you will be able to: • Open a new period. PTD aggregates are set to zero. The beginning balance of retained earnings is set to the sum of the prior year's ending balance. • Consolidate balances. General Ledger prepares the new period for journal entry. you will open a new period using the Open and Close Periods page. In this topic. and managing multi-currency processing. General Ledger sets the nonpostable income account back to zero. As transactions are posted throughout the period. • Consolidate transactions. QTD and YTD aggregates are only initialized if the new period is the beginning of a quarter or a year. PTD. consolidating transactions and balances. respectively. Otherwise.Training Guide Oracle EBS R12 General Ledger Average Balance Processing Average Balance Processing includes information on opening new periods. QTD. plus the ending balance of the non-postable net income account (zero).

Action Begin by navigating to the Open and Close Periods page. 2. Click the General Ledger. Click the vertical scrollbar. 3. Click the vertical scrollbar. Page 334 . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1.

5. Action Click the Setup: Open/Close link. Use the Status field to select Future-Entry from the list and the Period field to enter the date.Training Guide Oracle EBS R12 General Ledger Step 4. Use the Find Periods page to find the period you want to open. Page 335 .

Action Click the Status list. Page 336 .Training Guide Oracle EBS R12 General Ledger Step 6.

Action Click the Future . Page 337 .Entry list item.Training Guide Oracle EBS R12 General Ledger Step 7.

Page 338 . Enter "Nov-07". 9. or Press [Alt+i]. Action Click in the Period field. Use the Open and Close Periods page to open a new period. 11. Click the Find button. Enter the desired information into the Period field. 10.Training Guide Oracle EBS R12 General Ledger Step 8.

Training Guide Oracle EBS R12 General Ledger Step 12. or Press [Alt+p]. 13. Page 339 . Action Click the Open Period button. In the Vision Operations page. open the target period.

End of Procedure. the Request ID will display in the Note page.Training Guide Oracle EBS R12 General Ledger Step 14. 17. Enter "Nov-07". 18. or Press [Alt+Y]. or Press [Alt+O]. 15. When you click the Yes button. 16. Click the OK button. Page 340 . or Press [Alt+O]. 19. Action Enter the desired information into the Target Period field. Click the Yes button. You have completed opening a new period using the Open and Close Periods page. Click the Open button.

lines. you will archive journals. Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals. and associated journal references for one or more accounting periods. Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values. as well as journal batches. entries.Training Guide Oracle EBS R12 General Ledger Archiving Journals You can archive and purge account balances. you must archive balances or journals before you can purge them. To ensure better control over your archiving and purging process. provided the periods are permanently closed. In this topic. we recommend that you perform your archive and purge in separate steps. run the archive utility when no users are on the system. Procedure Page 341 . If possible. Except for translated balances. This avoids degrading performance and response time during business hours.

Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. Click the Journals tab. Step 6. 3. journals. Use the Archive and Purge page to archive or purge balances. You must archive and purge data for your oldest period first. Click the Archive Journals option. Page 342 . 4. Click the Setup: System: Purge link. and translated balances. Oracle General Ledger automatically displays (in the field. Action Begin by navigating to the Archive and Purge page. Click the vertical scrollbar. Action After you click the Journals tab. Periods From) the earliest accounting period in your ledger that has not already been successfully archived and purged. Vision Operations (USA) link. 7. Click the vertical scrollbar. 5. 2.

Click the Budget list item.Training Guide Oracle EBS R12 General Ledger Step 8. Action Select the Balance Type you want to archive. Action Click the Balance Type list. Page 343 . or Encumbrance journals. Step 9. Budget. You can archive Actual.

12. consisting of your subsidiary's transactions and their corresponding effective dates. If you are archiving budget journals. Page 344 . Click the Archive/Purge button. End of Procedure. Consolidating Transactions When you consolidate transactions. Oracle General Ledger updates the standard balances and the corresponding average balances automatically (as they are when you post non–consolidation journal batches). 11. you can only use the Standard Usage type. To consolidate transactions. Enter the desired information into the Budget field. You have archived journals. 13.Training Guide Oracle EBS R12 General Ledger Step 10. You cannot enter All. Action Click in the Budget field. Enter "TRAINING". When you post the consolidating journal entries in the parent ledger. both your parent and subsidiary ledger must use the same ledger currency. or Press [Alt+r]. you must also enter a Budget name. Oracle General Ledger creates a single consolidation journal batch.

When you create your consolidation definition.Training Guide Oracle EBS R12 General Ledger In this topic. Click the vertical scrollbar. 4. 3. 2. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. Action Begin by navigating to the Consolidation Definition page. Vision Operations (USA) link. you will consolidate transactions. Use the Consolidation Definition page to transfer consolidation data from your subsidiary ledger to your parent ledger. Click the Define: Consolidation link. 5. Procedure Step 1. Click the vertical scrollbar. Page 345 . Click the General Ledger.

9.Training Guide Oracle EBS R12 General Ledger Step 6. Enter "Vision Operations (USA)". 13. Click in the Parent field. enter the parent's ledger currency. Click in the Currency field. 12. Enter the desired information into the Currency field. Enter the desired information into the Consolidation field. Page 346 . Enter "Corporate Training". Enter the Parent ledger name. 10. Enter "USD". Action Click in the Consolidation field. Enter "Vision China". Click in the Subsidiary field. Enter the desired information into the Parent field. 11. 7. If you are consolidating transactions. Enter the desired information into the Subsidiary field. Enter the name of the Subsidiary ledger you are consolidating. 8.

Action Click the Method list.Training Guide Oracle EBS R12 General Ledger Step 14. Step 15. Action Click the Transactions list item. Page 347 .

Action Click the Save button. Page 348 .Training Guide Oracle EBS R12 General Ledger Step 16.

You can complete as many fields as you like to narrow your query. Your query results appear in the Consolidation Workbench. 19. Page 349 . Use the Find Consolidation Processes page to query consolidation and elimination processes. 18. Click the Consolidation: Workbench link.Training Guide Oracle EBS R12 General Ledger Step 17. Action Click the vertical scrollbar.

Click in the Parent Period field. 21. Enter the desired information into the Parent Period field. 22.Training Guide Oracle EBS R12 General Ledger Step 20. Action Your data access set must provide read access to the parent ledger. Enter a consolidation period for Parent ledger. Page 350 . Enter "AUG-07". Click the Balance Type list.

Action You can select Actual. or Any.Training Guide Oracle EBS R12 General Ledger Step 23. Click the Actual list item. Anyone with access to your parent ledger will be able to view consolidated data from your subsidiary ledgers. Page 351 . Budget.

Click in the Consolidation field. Click in the Subsidiary field. Enter "Vision Project Mfg". Page 352 . 28. 26. Enter the desired information into the Subsidiary field. 29.Training Guide Oracle EBS R12 General Ledger Step 24. 27. 25. Enter the desired information into the Consolidation Set field. Action Click in the Consolidation Set field. Enter "Project Mfg To Operations (USD)". Enter the desired information into the Consolidation field. Enter "Vision Operations Mapping".

Training Guide Oracle EBS R12 General Ledger Step 30. Action Click in the Status field. Page 353 .

32. 33. post.Training Guide Oracle EBS R12 General Ledger Step 31. You can also monitor the activity of all your subsidiaries to display the status of each process you submit. Action Enter the desired information into the Status field. or reverse consolidation transactions. or Press [Alt+i]. Click the Find button. Use the Consolidation Workbench page to generate. Page 354 . Enter "Posted".

Action Click the Transfer button. or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step 34. 35. Use the Transfer Consolidation Data page to transfer the data from some or all of the subsidiaries whose consolidation definitions you have included in a consolidation set. Page 355 .

Page 356 . Enter "Operations to Corporate". 40. Enter the desired information into the Subsidiary: Period field. Click the Transfer button to submit a concurrent program to transfer your subsidiary data. Enter the desired information into the Consolidation field. enter the default Subsidiary Period and the Parent Standard Period. Click the Transfer button. 41. Click in the Subsidiary: Period field. Action Click in the Consolidation field. 42. 37. If your parent and subsidiaries share the same accounting calendar. Click in the Parent: Standard Period field. Enter a Consolidation Set name. 38. or Press [Alt+n].Training Guide Oracle EBS R12 General Ledger Step 36. 39. Enter "Aug-07". Enter "Aug-07". Enter the desired information into the Parent: Standard Period field.

End of Procedure. General Ledger will create two consolidation journal batches: • Standard-updates standard balances without affecting average balances. do not enforce a link between standard and average balances. or Press [Alt+O]. Action Click the OK button. you will consolidate balances. You can also consolidate standard and average balances in a single consolidation run. unlike other ledgers where average balance processing is enabled. In this topic. In ledgers that are not defined as average balance consolidation ledgers. you must use an average balance consolidation ledger. You have consolidated transactions. As a result. Procedure Page 357 . • Average-updates average balances without affecting standard balances. When you run your consolidation. You can consolidate standard or average balances independently into an average balance consolidation ledger.Training Guide Oracle EBS R12 General Ledger Step 43. 44. Average Balance Consolidation ledgers. both standard and average balances are updated automatically whenever transactions are posted. Consolidating Balances To consolidate average balances when you are using the balances consolidation method. You specify whether a ledger can be used for average balance consolidation purposes at the same time that you define your ledger. you can update standard and average balances independently.

Action Begin by navigating to the Consolidation Definition page. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. Click the vertical scrollbar. Click the General Ledger. Use the Consolidation Definition page to transfer consolidation data from your subsidiary ledger to your parent ledger. Click the vertical scrollbar. Vision Operations (USA) link. When you create your consolidation definition. 3. 2.Training Guide Oracle EBS R12 General Ledger Step 1. Page 358 . 4. 5. Click the Define: Consolidation link.

Click the Save button. enter the parent's ledger currency. Click in the Ledger: Subsidiary field. If you are consolidating balances. 12. Enter "USD".Training Guide Oracle EBS R12 General Ledger Step 6. Enter the Parent ledger name. Enter the desired information into the Ledger: Currency field. Click in the Ledger: Currency field. 14. Enter "Vision China". 10. Enter the desired information into the Ledger: Subsidiary field. Click in the Ledger: Parent field. Action Click in the Consolidation field. 7. Enter "Corporate Training (Balances)". Enter the name of the Subsidiary ledger you are consolidating. Enter "Vision Operations (USA)". 13. Page 359 . Enter the desired information into the Ledger: Parent field. 11. 8. Enter the desired information into the Consolidation field. 9.

Action Click the vertical scrollbar. Use the Find Consolidation Processes page to query consolidation and elimination processes. 17. Page 360 . Click the Consolidation: Workbench link. You can complete as many fields as you like to narrow your query.Training Guide Oracle EBS R12 General Ledger Step 15. 16. Your query results appear in the Consolidation Workbench.

Training Guide Oracle EBS R12 General Ledger Step 18. Page 361 . Enter the desired information into the Parent Period field. Click the Balance Type list. Click in the Parent Period field. Enter "AUG-07". Action Your data access set must provide read access to the parent ledger. Enter a consolidation period for the Parent ledger. 20. 19.

Action You can select Actual. Page 362 . Anyone with access to your parent ledger will be able to view consolidated data from your subsidiary ledgers. Click the Actual list item. or Any. Budget.Training Guide Oracle EBS R12 General Ledger Step 21.

Enter "Vision Project Mfg". 24. Action Click in the Consolidation Set field.Training Guide Oracle EBS R12 General Ledger Step 22. 23. Click in the Consolidation field. 26. 27. Enter "Project Mfg To Operations (USD)". Page 363 . 25. Enter the desired information into the Consolidation field. Enter the desired information into the Consolidation Set field. Click in the Subsidiary field. Enter the desired information into the Subsidiary field. Enter "Vision Operations Mapping".

Action Click in the Status field.Training Guide Oracle EBS R12 General Ledger Step 28. Page 364 .

Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 29. You can also monitor the activity of all your subsidiaries to display the status of each process you submit. Page 365 . Use the Consolidation Workbench page to generate. post. Action Enter the desired information into the Status field. or reverse consolidation balances. 31. 30. Enter "Posted". or Press [Alt+i].

33. Use the Transfer Consolidation Data page to transfer the data from some or all of the subsidiaries whose consolidation definitions you have included in a consolidation set. or Press [Alt+r]. Action Click the Transfer button. Page 366 .Training Guide Oracle EBS R12 General Ledger Step 32.

39. Click in the Parent: Standard Period field. 35. enter the default Subsidiary Period and the Parent Standard Period. Enter a Consolidation Set name. Enter the desired information into the Parent: Standard Period field. or Press [Alt+n]. Enter the desired information into the Consolidation field. Enter the desired information into the Subsidiary: Period field. 38. Click in the Subsidiary: Period field. Enter "Aug-07". Page 367 . Enter "Aug-07". Action Click in the Consolidation field. 36.Training Guide Oracle EBS R12 General Ledger Step 34. 40. To submit a concurrent program to transfer your subsidiary data. If your parent and subsidiaries share the same accounting calendar. 37. Click the Transfer button. Enter "Operations to Corporate".

Action Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 41. You have consolidated balances. or Press [Alt+O]. Page 368 . End of Procedure. 42.

and viewing ledger sets. by virtue of the attributes those rows and columns possess. • Use the Financial Statement Generator (FSG). you will be able to: • Run simple reports. The rows and columns determine the values which appear in the body of a simple report. which is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a spreadsheet. followed by the report data. security rules.Training Guide Oracle EBS R12 General Ledger Financial Reporting Financial Reporting includes information on running simple reports. you will run a simple report using the Run Individual Reports page. Procedure Page 369 . using the Financial Statement Generator. Upon completion of this lesson. You can request reports from the Run Individual Reports page or through standard request submission (Submit Requests page). In this topic. Running Simple Reports Simple Reports consist of a few headings to describe the information in the report. • View ledger sets.

The Define Financial Report page enables you to define a report by specifying the report objects that the Financial Statement Generator (FSC) must use to build the report. 3. 4. Click the General Ledger. Action Begin by navigating to the Define Financial Report page. you can use it any time to run the report. or copy and save it as a new report. define a report set. Once you define and save a report. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1. 5. Page 370 . Click the Report: Report link. Click the vertical scrollbar. 2. Click the vertical scrollbar.

Training Guide Oracle EBS R12 General Ledger Step 6. 13. 8. Click in the Required Components: Column Set field. 14. Enter the desired information into the Report field. Enter the desired information into the Description field. Enter the desired information into the Required Components: Row Set field. Page 371 . Enter "GL Operations Report". 12. Click in the Title field. 16. Optionally. Enter "12 Month Review". Enter "12 Months". 9. Simple reports are defined by a row set and a standard column set. 15. Click in the Description field. Enter "Vision Ops Transactions". Enter the desired information into the Required Components: Column Set field. 10. Click in the Required Components: Row Set field. Action Click in the Report field. 7. 11. you can specify your own custom column set. Enter the desired information into the Title field. Enter "Vision Operations Report for GL".

Page 372 . Action Click the Calculate Then Round list item. Step 18. Action Click the Rounding Option list.Training Guide Oracle EBS R12 General Ledger Step 17.

Page 373 . Action Click the Output Option list.Training Guide Oracle EBS R12 General Ledger Step 19.

row order. and or display set to enhance the report or refine the information in the report. Action Click the Spreadsheet list item. You can optionally add a content set.Training Guide Oracle EBS R12 General Ledger Step 20. Page 374 . 21.

Click the Yes button. or Press [Alt+Y]. Click the OK button. Action Click the Run Report button. or Press [Alt+O]. or Press [Alt+R]. 23. 24.Training Guide Oracle EBS R12 General Ledger Step 22. Once you define and save a report. you can run it anytime using the Run Individual Reports page. Page 375 .

making it easy to create new reports from the components of reports you've already defined. With FSG. End of Procedure. such as income statements and balance sheets. including changing font characteristics. Page 376 . you can: • Generate financial reports. based upon data in your general ledger across a ledger set or a ledger. inserting graphical images or logos. Action Click the Submit button. including changing font characteristics. or Press [Alt+S]. You have completed the Running Simple Reports procedure. • Generate presentation quality financial reports with XML Publisher so you have more control with report formatting options. Using the Financial Statement Generator (FSG) Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger.Training Guide Oracle EBS R12 General Ledger Step 25. and adding color. 26. • Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options. and adding color. inserting graphical images or logos. • Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities. • Define your reports with reusable report objects.

you will define a report using the Financial Statement Generator. Procedure Step 1.Training Guide Oracle EBS R12 General Ledger • Design custom financial reports to meet specific business needs. Click the vertical scrollbar. 3. 4. The Define Financial Report page enables you to define the report parameters. In this topic. Click the General Ledger. 5. 2. Action Begin by navigating to the Define Financial Report page. Click the Report: Report link. Click the vertical scrollbar. Page 377 . Vision Operations (USA) link.

Action Click in the Report field. Enter the desired information into the Required Components: Row Set field. Enter the desired information into the Report field. Define row sets to specify the format and content of your report rows. accounts. Enter "Vision Ops Transactions". Click in the Title field. Click in the Required Components: Row Set field. and calculation columns for totals. 7. Enter "Vision Operations Reports for GL". Typical row sets include line items. Typical column sets include headings. 9. 14. 12. Enter "GL Operations Reports". 11. currency assignments. 10. 13. amount types. 8. and calculation rows for totals. Enter the desired information into the Title field.Training Guide Oracle EBS R12 General Ledger Step 6. Define column sets to specify the format and content of your report columns. Page 378 . Click in the Required Components: Column Set field.

Enter "12 Month Review". Define any optional report objects you need for special format reports or report distribution. 17. 16. Page 379 . Action Enter the desired information into the Required Components: Column Set field. Click the Other Options: Output Option list. Step 18. Action Click the XML list item.Training Guide Oracle EBS R12 General Ledger Step 15.

Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 19. you can run it anytime using the Run Individual Reports page. Click the Yes button. or Press [Alt+Y]. 20. or Press [Alt+R]. 21. Page 380 . Action Once you define and save a report. or Press [Alt+O]. Click the Run Report button.

End of Procedure. To obtain a summation across ledgers. you must use Financial Statement Generator. you can view account balances by ledger. When querying on ledger sets. For example. you can open and close periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods programs from the Submit Request page. and ledger sets can contain other ledger sets. or Press [Alt+S]. Ledger Sets allow you to treat multiple ledgers as one. 23. The balance is not a summation across multiple ledgers. Page 381 .Training Guide Oracle EBS R12 General Ledger Step 22. You have completed the Using the Financial Statement Generator procedure. The same ledger can belong to multiple ledger sets. Essentially. You can compare the same account balance across multiple ledgers and ledger currencies. Viewing Ledger Sets Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar combination. Action Click the Submit button. You need perform an Account Inquiry to retrieve balances by ledger and account.

5. Use the Account Inquiry page to perform an account inquiry on ledger sets to view actual or encumbrance account balances across multiple ledgers that are assigned to a ledger set. you will review the ledger set. Procedure Step 1. Click the General Ledger. Action Begin by navigating to the Account Inquiry page. Page 382 . Vision Operations (USA) link. Click the Inquiry: Account link. 3. 2.Training Guide Oracle EBS R12 General Ledger In this topic. Click the vertical scrollbar. 4. Click the vertical scrollbar.

Training Guide Oracle EBS R12 General Ledger Step 6. 9. Enter the low and high account range to include the desired accounts. 15. Page 383 . 10. Enter the desired information into the Department: Low field. 7. Enter the desired information into the Accounting Periods: From field. Click in the Accounts: Drilldown Record Indicator field. Action Enter the range of accounting periods for your inquiry. 14. 8. Click in the Account: Low field. Use the Find Accounts page to search for the detail accounts you want to query. 13. 12. Click in the Accounting Periods: From field. Enter "1570". Click in the Department: Low field. Enter "000". Enter "Aug-06". Enter the desired information into the Account: Low field. 11. Enter "01". Enter the desired information into the Company: Low field. Click in the Accounting Periods: To field.

Enter the desired information into the Sub-Account: Low field. Use the Detail Balances page to review balances for the current account and ledgers based on your inquiry criteria. Action Click in the Sub-Account: Low field.Training Guide Oracle EBS R12 General Ledger Step 16. Enter the desired information into the Product: Low field. or Press [Alt+B]. or Press [Alt+O]. Click the Show Balances button. Enter "000". Page 384 . 21. 17. Click in the Product: Low field. 20. Enter "0000". Click the OK button. 22. 19. 18.

Training Guide Oracle EBS R12 General Ledger Step 23. End of Procedure. Page 385 . 24. Action Click the Close button. You have reviewed the ledger set.

.

submitting. The first step in the process of a move or merge request is to define the request. Defining a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. reversing. • Create new accounts with Mass Creation. you will be able to: • Define a Move/Merge request. In this topic. and reviewing Move/Merge requests. you will define a move/merge request. purging. Procedure Page 387 . A merge operation transfers balances from multiple source accounts into one or more target accounts. • Submit a Move/Merge request. Upon completion of this lesson.Training Guide Oracle EBS R12 General Ledger Maintenance Maintenance includes information on defining.

5. Click the Setup: Other: Mass Maintenance link. Enter the desired information into the Request field. Action Begin by navigating to the Mass Maintenance Workbench page. Click in the Description field. 7. Vision Operations (USA) link. 8. Step 6. 3.Training Guide Oracle EBS R12 General Ledger Step 1. The Mass Maintenance Workbench page enables you to enter a move/merge request. Click the General Ledger. Action Click in the Request field. Enter "CEO Consolidation". Click the vertical scrollbar. Click the vertical scrollbar. Page 388 . 2. 4.

Enter the desired information into the Accounts: Target Account field. Click in the Ledger Name field. or Press [Alt+a]. 16. Enter the desired information into the Ledger Name field. You have completed the Defining a Move/Merge Request procedure. In the Ledger field. 12. Enter "01-CEO-1550-0000-000". 14. You can also select your account segment values from the list of values. Click in the Accounts: Target Account field. Enter "Vision Operations (USA)". Your data access set must provide full ledger access to the ledger or ledger set. 11. Review the execution report and correct any errors before submitting the move/merge request. Full ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. 22. Enter a Line number for the source-to-target account specification. 19. Click the Prevalidate button. Enter a unique Source account specification from which to move/merge balances. 15. 21. 13. Enter "Consolidation of CEO Budgets". or Press [Alt+Y]. Enter "01-CEO-7350-0000-000". Page 389 . Enter the desired information into the Accounts: Source Account field. 20. 18. Action Enter the desired information into the Description field. 17. Enter the Target account specification to which you want to move/merge balances. Click in the Accounts: Source Account field. End of Procedure. 10. Click the Yes button. You can also select your account segment values from the list of values.Training Guide Oracle EBS R12 General Ledger Step 9. select a ledger or ledger set. Click the Prevalidate button to run the prevalidation process.

Click the General Ledger. Click the vertical scrollbar. Page 390 . The first step in the process of a move or merge request is to define the request. Vision Operations (USA) link. Procedure Step 1. Click the vertical scrollbar. 2. The second step is to submit the request for processing. Action Begin by navigating to the Mass Maintenance Workbench page. you will submit a move/merge request. A merge operation transfers balances from multiple source accounts into one or more target accounts. 3.Training Guide Oracle EBS R12 General Ledger Submitting a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. In this topic.

Click in the Request field. Action Select Move/Merge as the Request Type. Enter "Consolidation of CEO Budgets". The Mass Maintenance Workbench page enables you to submit a move/merge request. Click in the Description field. Step 6. Enter the desired information into the Request field. 7. Action Click the Setup: Other: Mass Maintenance link.Training Guide Oracle EBS R12 General Ledger Step 4. Enter "CEO Consolidation". 8. Page 391 . 9. Enter the desired information into the Description field. 5.

Enter the desired information into the Ledger Name field. Click in the Accounts: Source Account field. 20. Click the Submit button. 13. Click in the Accounts: Target Account field. Enter "Vision Operations (USA)". Enter a unique Source account specification from which to move/merge balances. Enter a Line number for the source-to-target account specification. Enter "01-CEO-7350-0000-000". Enter "01". Enter the Target account specification to which you want to move/merge balances. 14. Click the Yes button. Click in the Ledger Name field. End of Procedure. 15. 12. Enter the desired information into the Accounts: Source Account field. Enter the desired information into the Accounts: Line Number field. select a ledger or ledger set. You have completed the Submitting a Move/Merge Request procedure. Full ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. or Press [Alt+u]. or Press [Alt+Y]. Enter the desired information into the Accounts: Target Account field. or Press [Alt+u].Training Guide Oracle EBS R12 General Ledger Step 10. Your data access set must provide full ledger access to the ledger or ledger set. 16. Action In the Ledger field. You can also select your account segment values from the list of values. 11. Click the Submit button. Page 392 . You can also select your account segment values from the list of values. 19. 18. 17. Enter "01-CEO-1550-0000-000".

Page 393 . Click the vertical scrollbar. 4. In this topic. Click the vertical scrollbar. Vision Operations (USA) link. you will create new accounts using the mass creation feature. if you add a new cost center to your organization you can use mass creation to create all the accounts you need based upon one of your other cost centers. 2. Procedure Step 1.Training Guide Oracle EBS R12 General Ledger Creating New Accounts with Mass Creation Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. Click the Setup: Other: Mass Maintenance link. 3. Action Begin by navigating to the Mass Maintenance Workbench page. Click the General Ledger. For example.

Click in the Request field.Training Guide Oracle EBS R12 General Ledger Step 5. Enter the desired information into the Request field. 7. Enter the desired information into the Accounts: Line Number field. Enter a Request name and Description for your mass creation. Step 6. Enter "January 2008". Enter "01". Click in the Description field. Page 394 . Enter "New GL Accounts". Click in the Accounts: Line Number field. 8. Action Click the Mass Creation option. 10. Enter a Line number for the source-to-target account specification. Enter the desired information into the Description field. Action The Mass Maintenance Workbench page enables you to create new accounts using the mass creation feature. 12. 11. 9.

16. Click in the Accounts: Source Account field. You can also select your account segment values from the list of values. or Press [Alt+O]. You can also select your account segment values from the list of values. You have completed the Creating New Accounts with Mass Creation procedure. 19. Action Enter a Source account specification to use to model your target accounts. Click in the Accounts: Target Account field. or Press [Alt+Y]. End of Procedure. Enter the desired information into the Accounts: Source Account field. or Press [Alt+u]. 14. Enter the Target account specification for the accounts you want to create. Enter "03-000-1110-1300-140". Page 395 . 15. Click the OK button. Click the Yes button. 18. 20. Enter "01-000-1110-0000-000". Click the Submit button.Training Guide Oracle EBS R12 General Ledger Step 13. Enter the desired information into the Accounts: Target Account field. 17.

.

while keeping you informed about each subsidiary's consolidation status. Using the Consolidation Workbench The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries to your parent. In this topic. • Transfer subsidiary data to your parent. • Create eliminating entries. you will use the consolidation workbench. Procedure Page 397 . transferring subsidiary data to your parent. Upon completion of this lesson. • Purge consolidation audit data. and purging consolidation audit data. creating eliminating entries. The workbench also monitors subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your parent ledger. you will be able to: • Use the Consolidation Workbench.Training Guide Oracle EBS R12 General Ledger Global Consolidation System Global Consolidation System includes information on the Consolidation Workbench.

Click the Consolidation: Workbench link. Step 7. 5. Click the vertical scrollbar. Click the General Ledger. Page 398 . The Find Consolidation Processes page enables you to query consolidation and elimination processes. Vision Operations (USA) link. Your query results appear in the Consolidation Workbench. 3. Click the vertical scrollbar. Your data access set must provide read access to this parent ledger. 6. Action Select a parent from the list of values. Action Begin by navigating to the Find Consolidation Processes page. 2.Training Guide Oracle EBS R12 General Ledger Step 1. Click in the Parent field. Click the vertical scrollbar. 4.

Click the Find button. Click in the Parent Period field. Enter "Dec-04".Training Guide Oracle EBS R12 General Ledger Step 8. Enter "Vision Operations (USA)". Page 399 . 10. 9. 11. Step 13. Action Click in the Subsidiary field. Action Enter the desired information into the Parent field. or Press [Alt+i]. Enter or choose a consolidation period from the list of values. Click the Review Journal button. Enter the desired information into the Parent Period field. 14. 12. The Consolidation Workbench monitors the activity of all your subsidiaries to display the status of each process you submit.

Page 400 . 15. Step 16. or Press [Alt+J]. Action Click the Journals button. The Journals page displays the list of journals in the selected batch. The Batch page enables you to review or modify the consolidation journal batch. 17.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+J].

Page 401 .Training Guide Oracle EBS R12 General Ledger Step 18. Action Click the Close button.

Action Click the Close button. Page 402 .Training Guide Oracle EBS R12 General Ledger Step 19.

21. End of Procedure. General Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you defined. Procedure Page 403 . Transferring Subsidiary Data to Your Parent You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent. You have completed the Using the Consolidation Workbench procedure. and stores the consolidation data. Action Click the Close button. In this topic. you will transfer subsidiary data to your parent ledger.Training Guide Oracle EBS R12 General Ledger Step 20.

Action Begin by navigating to the Transfer Consolidation Data page. Vision Operations (USA) link. 3. Click the Consolidation: Transfer: Data link. The Transfer Consolidation Data page enables you to transfer subsidiary data to the parent ledger. Click the General Ledger. Click the vertical scrollbar. 5. Click the vertical scrollbar. 4.Training Guide Oracle EBS R12 General Ledger Step 1. 2. Page 404 .

You can consolidate to any period that is open or future enterable. Enter "YTD". Enter the desired information into the Amount Type field. Click in the Subsidiary: Period field. Enter the Standard Period to which you want to consolidate in your parent ledger. Click in the Amount Type field. 9. such as year-to-date (YTD) or period-to-date (PTD). Click in the Parent: Standard Period field. Enter the subsidiary's accounting Period that you want to consolidate.Training Guide Oracle EBS R12 General Ledger Step 6. 11. Enter "Dec-04". Enter "Project Mfg To Operations (USD)". 12. Enter the desired information into the Subsidiary: Period field. 10. Enter the desired information into the Parent: Standard Period field. Enter the desired information into the Consolidation field. 13. Action Select the consolidation definition you want to transfer. The definition must use the balances consolidation method. Click in the Consolidation field. Enter "Adj-05". 8. Enter the Amount Type of balances you want to consolidate. Page 405 7. .

you will enter elimination entries. Procedure Page 406 . 16. 15. Click the OK button. You have completed the Transferring Subsidiary Data to Your Parent procedure.Training Guide Oracle EBS R12 General Ledger Step 14. or Press [Alt+n]. Creating Elimination Entries You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger. or Press [Alt+O]. Action Click the Transfer button to launch a concurrent process to transfer your subsidiary data to your parent. End of Procedure. Click the Transfer button. In this topic.

Click the Consolidation: Elimin: Define link.Training Guide Oracle EBS R12 General Ledger Step 1. Page 407 . you can logically group all subsidiaries which belong to a particular line of business. Click the vertical scrollbar. Click the General Ledger. For example. 2. Define an eliminating entry by first creating an elimination set. Action Begin by navigating to the Elimination Set page. Your set can contain a single elimination entry. Vision Operations (USA) link. 5. Click the vertical scrollbar. Use the Elimination Set page to create an elimination set. 3. or you can group related entries into the same elimination set. 4.

Enter the desired information into the Elimination Set field.Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Elimination Company field. Enter "Mar 02 Subsidiary Elimination Set". Enter the desired information into the Ledger/Ledger Set field. 7. The description of the company is automatically provided. This company is used as the target company when booking elimination entries. Enter "95". 9. Select a balancing segment value from the list of values to represent an Elimination Company. 10. Click in the Elimination Set field. 11. Page 408 . Click in the Elimination Company field. 8. Click in the Ledger/Ledger Set field. Action Select a ledger. This name represents a batch of one or more elimination journals for a particular ledger. You can define eliminations for any ledger that shares the same chart of accounts as your data access set. Enter "Vision Operations (USA)". Enter a batch name for your elimination set.

Enter "01Mar-2002". 15. Enter the desired information into the Effective Dates: From field.Training Guide Oracle EBS R12 General Ledger Step 12. Step 17. Click the Accounts button. Enter effective from and to dates to specify when the elimination set is active. Action The Track Elimination Status option enables you to indicate if you want the elimination set to be a part of the checklist for determining which eliminations are completed for the period. Action Now enter the elimination journals for the elimination set. 16. Enter the desired information into the Effective Dates: To field. 13. Click in the Effective Dates: From field. Enter "31-MAR2002". Page 409 . The Elimination Accounts page enables you to enter elimination journals. Click in the Effective Dates: To field. 14. 18.

33. 21. The source account balance will be fully eliminated into the target account. Select a currency from the list of values. Enter "01". Click the Save button. select a detail account value. For each account segment. Enter the desired information into the Accounts: Target Account field. 24. Click in the Amount Type field. End of Procedure. Enter the desired information into the Accounts: Source Account field. a parent account value. 29. Enter "95-000-1110-1300-140". For each account segment. 26. Enter "Operations". 31. Specify the source. Possible values include PTD. You have two choices: the consolidated parent's ledger currency or STAT. Enter the desired information into the Accounts: Line Number field. Enter the desired information into the Currency field. Enter "PTD". In the Amount Type field. QTD. Enter the desired information into the Amount Type field. 30. Page 410 . Click in the Currency field. YTD. 20. You have completed the Creating Elimination Entries procedure. 32. Enter the desired information into the Accounts field. Enter "03-000-1110-1300-140". Click in the Accounts: Line Number field. 27. 28. 23. Action Enter a journal name for your elimination entry to uniquely identify an elimination journal within the elimination batch. Click in the Accounts: Target Account field. enter the balance type to derive the eliminations from. 25. The Category is automatically defined as Elimination. and PJTD. Click the Close button. Enter "USD". Click in the Accounts: Source Account field. 22.Training Guide Oracle EBS R12 General Ledger Step 19. Specify a target account for your elimination entry. select a detail account value or leave the segment blank. The currency you specify is for both source and target accounts. or leave the segment blank.

you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table. Click the vertical scrollbar. the Unmapped Subsidiary Accounts Report. After you run these reports. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Purging Consolidation Audit Data When you run a consolidation in audit mode. Page 411 . Once you purge your consolidation audit data. Click the General Ledger. However. Action Begin by navigating to the Purge Consolidation Audit Data page. you can no longer run the consolidation audit reports. 3. In this topic. and the Disabled Parent Accounts Report. you can still review your consolidation journal batch in your parent ledger. Procedure Step 1. 2. Vision Operations (USA) link. you will purge consolidation audit data. General Ledger maintains an audit trail for the Consolidation Audit Report.

Action Click in the Consolidation field. 5. Click the Purge button. 8. The Purge Consolidation Audit Data page enables you to purge audit data. Enter "Project Mfg To Operations (USD)". Enter the desired information into the Period field. Step 6. You have completed the Purging Consolidation Audit Data procedure. 11. End of Procedure. 7. Click in the Period field. Page 412 .Training Guide Oracle EBS R12 General Ledger Step 4. 10. Enter "Jan-98". Action Click the Consolidation: Purge link. 9. Enter the desired information into the Consolidation field. or Press [Alt+P].

Training Guide Oracle EBS R12 General Ledger Page 413 .

.

you will be able to: • Define foreign currencies.Training Guide Oracle EBS R12 General Ledger Multi-Currency Multi-Currency includes information on managing currencies and currency rates. Upon completion of this lesson. • Use the Currency Rates Manager. Dollars (USD) is the only currency that is enabled initially. Note: U. you must enable the currency.S. • Define currency cross rates. Therefore. Procedure Page 415 . and using the Currency Rates Manager.S. Defining Foreign Currencies Use the Currencies page to define non-ISO (International Standards Organization) currencies. you use the Currencies page to define currencies. In this procedure. to use a currency other than U. • Enter a journal with conversion rounding differences. and to enable disable currencies. Oracle Applications has predefined all currencies specified in ISO standard #4217. Dollars (USD).

Vision Operations (USA) link. 6. Note: You cannot change a currency code after you enable it. 2. Use the Currencies page to define a currency. 3. 4. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. you must enter a unique code to represent your currency. Click the vertical scrollbar. Action Begin by navigating to the Currencies page. 5. In the Code Field. Click the General Ledger. Page 416 . even if you disable the currency at a later time. Click the Setup: Currencies: Define link.

Enter "SDG". Click in the Issuing Territory field. 15.Training Guide Oracle EBS R12 General Ledger Step 7. 13. 8. Page 417 . you can optionally select the name of the Issuing Territory. Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue standard currencies. In the Issuing Territory field. Enter the desired information into the Issuing Territory field. Enter the desired information into the Name field. 12. Enter the desired information into the Code field. 14. Enter "Sudanese Pound (Dinar no longer used)". Enter "Sudan". Click in the Name field. 9. 10. Enter "Sudanese Pound". Click in the Description field. Enter the desired information into the Description field. 11. Action Click in the Code field.

The Extended Precision field is used to designate the number of digits to the right of the decimal point used in calculations for this currency. 21.Training Guide Oracle EBS R12 General Ledger Step 16. you enter the symbol for your currency. 19. Action In the Symbol field. Note: Some Oracle Applications use currency symbols when displaying amounts. do not. Note: This unit may not correspond to the precision. Click in the From field. 23. Enter the desired information into the From field. Enter "SDG". Enter "01-Jan-2007". Enter the desired information into the Minimum Accountable Unit field. Click the Save button. Click the horizontal scrollbar. 25. 17. 27. such as Oracle General Ledger. 20. The Precision and Extended Precision fields enable you to designate the number of digits to the right of the decimal point. 28. 24. 18.1". Enter the desired information into the Symbol field. Defining Currency Cross Rates You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the following: • Convert foreign currency journal amounts to your ledger currency equivalents Page 418 . Click the horizontal scrollbar. Enter ". 26. The Minimum Accountable Unit field enables you to designate the smallest denomination used in this currency. Click in the Symbol field. The Precision field is used to designate the number of decimal digits used in regular currency transactions. End of Procedure. 22. Click in the Minimum Accountable Unit field. others. You have completed the Defining Currencies procedure. The extended precision must be greater than or equal to the standard precision.

Vision Operations (USA) link. Click the General Ledger. Procedure Step 1. Click the vertical scrollbar. Click the Rate Types link. you will use the Currency Rates Manager page to defining a currency cross rate. 2. Click the vertical scrollbar. Action Begin by navigating to the Currency Rates Manager page. 3. Page 419 . 4.Training Guide Oracle EBS R12 General Ledger • Run Revaluation • Run Translation or Re-measurement In this procedure.

and conversion date. Click in the Rate Type field. Oracle General Ledger automatically displays the predefined exchange rate based on the currency. date. Action Click the Create Rate Type button. Action The Currency Rates Manager page enables you set up currency rate types. 9. Enter "UPK Rate". Step 6.Training Guide Oracle EBS R12 General Ledger Step 5. Enter the desired information into the Rate Type field. 7. as well as enter daily conversion rates for specific combinations of foreign currency. Note: If you want to enter different daily rates for the same combination of fromcurrency. You enter a conversion rate type in the Rate Type field. When you enter a foreign currency journal. Page 420 . and conversion rate type. and conversion date you enter. to-currency. rate type (unless you are using the User rate type). you must define separate conversion rate types. The rate type is a parameter that associates contra currencies with the pivot currency. 8.

Click the Add Another Row button. 12. Enter the desired information into the Pivot Currency field. Cross rates are calculated conversion rates based on defined currency rate relationships. Click in the Contra Currency field. Entering a Journal with Conversion Rounding Differences Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding rules used throughout Oracle Applications products. The reporting currency also considers several factors that are a part of all the currencies predefined in Oracle Applications. Action Click in the Description field. Enter "UPK Private Rate". Note: This might not correspond to the precision. • Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency. 20. • Minimum Accountable Unit: the smallest denomination used in the currency. A cross rate rule is associated with a conversion rate type and consists of a rate type. Click the Add Another Row button. 19. Enter "CAD". 17. End of Procedure. You use the Contra Currencies field to enter the currencies that have a rate relationship with the pivot currency. 13. Enter the desired information into the Contra Currency field. The system will calculate cross rates based on the cross rate rule you define. including the following: • Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions. 11.Training Guide Oracle EBS R12 General Ledger Step 10. pivot currency. The Pivot Currency field is the central currency that interacts with contra currencies. Enter the desired information into the Contra Currency field. Click in the Pivot Currency field. Enter "GBP". 21. Enter the desired information into the Description field. Page 421 . 23. Enter "USD". 18. Click the Apply button. 14. 15. You have completed the Defining Currency Cross Rates procedure. 16. and contra currencies. 22.

2. Page 422 . 3. Procedure Step 1. you will enter a foreign currency journal entry in the Enter Journals page that requires conversion rounding. Action Begin by navigating to the Enter Journals page. Click the Journals: Enter link. Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger In this procedure.

There are two methods in which rounding differences are handled in Oracle General Ledger when a standard foreign currency journal is created: •If you have not specified a rounding imbalances account in the source ledger. the rounding difference is posted to the journal line with the largest amount. When a standard foreign currency journal is created in Oracle General Ledger. or Press [Alt+J]. Action Click the New Journal button. Page 423 . 6. the conversion to the ledger currency or reporting currency may result in rounding differences (the difference between the debit and credit amounts).Training Guide Oracle EBS R12 General Ledger Step 4. Use the Journals page to enter journal transactions. • If you have specified a rounding imbalances account. the rounding difference is posted to the rounding imbalances account. 5.

15. Click in the Description field. Enter "Adjustment". 18.Training Guide Oracle EBS R12 General Ledger Step 7. Click in the Line field. Click in the Conversion: Currency field. Enter the desired information into the Description field. 14. 17. Enter the desired information into the Line field. 10. Click in the Conversion: Type field. 9. Action Enter the desired information into the Journal field. Click in the Conversion: Rate field. Enter the desired information into the Conversion: Rate field. Enter "CAD". 16. 12. Enter "User". 8. 13.97". Enter the desired information into the Conversion: Currency field. Page 424 . Click in the Account field. 11. Enter ". Enter "10". Enter "Journal with Rounding Differences". Enter the desired information into the Conversion: Type field.

Click the OK button. Enter "01-210-7640-0000000". In the Debit field. the US conversion shows a one cent rounding difference. Click in the Line field. 29. Click in the Credit field. Enter the desired information into the Credit field.12". 23. 25. 30. Page 425 . Enter "50. 20. Click the Save button. 27. 22. Enter ".27". Enter "01-140-7640-0000000". Click the Yes button. Click in the Credit field. 32. Click in the Line field. You will split the credit entry across two accounts. Enter the desired information into the Entered: Debit field. or Press [Alt+P]. Action Enter the desired information into the Account field. 35. 21. However. Enter "01-110-7640-0000000". 33. Enter the desired information into the Account field. Enter the desired information into the Account field.85". or Press [Alt+O]. you will enter the debit amount in a single entry. 24. Enter "51. Notice that the credits equal the debits in the CAD currency. Enter the desired information into the Credit field. 28. 36. 34. or Press [Alt+Y]. 31. Click in the Debit field.Training Guide Oracle EBS R12 General Ledger Step 19. Click the Post button. 26.

Page 426 .. Enter "Adjustment".Training Guide Oracle EBS R12 General Ledger Step 37. 40. or Press [Alt+i].. Step 38. Action Click the Find. Click the Find button. button. Action Click in the Journal field. 39. Enter the desired information into the Journal field.

you can Review Period Rates and historical rates using a web interface.Training Guide Oracle EBS R12 General Ledger Step 41. you will create daily rates using the Currency Rates Manager page. Action Click in the Line field. Page 427 . After posting the journal and retrieving it for review. upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger. download Historical Rates to a spreadsheet for a review only or update and modify the Historical Rates. You have completed the Entering a Journal with Conversion Rounding Differences procedure. End of Procedure. Using the Currency Rates Manager The Currency Rates Manager enables you to manage all of your currency rate information in one place. 42. 43. and create Cross Rates that are calculated conversion rates based on defined currency rate relationships. You can enter Daily Rates. In this topic. notice that the system automatically accounted for the rounding error by crediting the adjustment account one cent.

revaluation. you can enter a single exchange rate for a range of dates in the Enter Rates By Date Range window. Click the vertical scrollbar. Action Begin by navigating to the Currency Rates Manager page. The date range can span multiple days or periods. Page 428 . In addition. Click the General Ledger. In the Currency Rates Manager page. 3. Vision Operations (USA) link. 2. 4. Click the Daily Rates link. select the Daily Rates tab to perform foreign currency journal conversions.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the vertical scrollbar. You can maintain daily conversion rates between any two currencies that are enabled in your applications instance. 5. and translation or remeasurement.

11. Click in the To Currency field. 8. enter the currency from which you want to convert using the rates you enter. 9. 10. Click in the Start Date field. In the Start Date and End Date fields. Action In the From Currency field. enter the dates to span your desired date range. Enter the desired information into the From Currency field. Enter "SDG". you will receive an error. Enter the desired information into the To Currency field. Note: If you enter the same currency that you entered in the From Currency field. Action Click in the From Currency field.Training Guide Oracle EBS R12 General Ledger Step 6. 13. Page 429 . Enter "USD". enter the currency to which you want to convert. Step 7. 12. In the To Currency field.

15. Step 20. Click in the End Date field. and then access the Create Daily Rates page. Enter "01-Jan-2007". Click the Daily Rates link. Enter "01-Jan-2007". Page 430 .Training Guide Oracle EBS R12 General Ledger Step 14. Action Enter the desired information into the Start Date field. select the Daily Rates tab. 16. 18. To create your daily rates. Click the Home link. Enter the desired information into the End Date field. 21. Action Click the vertical scrollbar. 17. Click the Go button. 19. you will navigate back to the Currency Rates Manager page.

26. enter the currencies you specified in the From Currency and To Currency fields. Page 431 . 32. Enter "31-Jan-2007". Action Click the Create Daily Rates button. Click the Rate Type list. 25. Click in the End Date field. 30. 33. Enter "USD". Click in the To Currency field. Enter the desired information into the From Currency field. Enter the desired information into the End Date field. 23. To create your daily rates. In Create Daily Rates. Enter the desired information into the To Currency field. Click in the Start Date field. 24. select Daily Rate in the Rate Type field.Training Guide Oracle EBS R12 General Ledger Step 22. 31. Enter "SDG". 27. Enter the desired information into the Start Date field. 28. 29. Click the Daily Rate list item. Enter "31-Jan-2007".

Click the Apply button. 35. Action Click the Home link. Enter "25". Action Click in the Rate field. Page 432 . 36. Step 37.Training Guide Oracle EBS R12 General Ledger Step 34. Enter the desired information into the Rate field.

Page 433 . navigate to Other and click the Requests link. Action To view the status of your request. 40. Click the Other: Requests link. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 38. 39. Use the Find Requests page to query for the Request ID.

Page 434 . 44. Click in the Request ID field. Action Click the Specific Requests option. 45. 43. Enter "5175562".Training Guide Oracle EBS R12 General Ledger Step 41. Enter the desired information into the Request ID field. 42. or Press [Alt+i]. You have completed creating daily rates using the Currency Rates Manager page. Click the Find button. End of Procedure.

Procedure Page 435 . General Ledger automatically generates journals in your reporting currencies where the entered currency amounts have been converted to the reporting currency amounts. In this topic. You specify the reporting currency as a part of the ledger with which you are working. • Use reporting currencies. all journals in a batch must be entered for the same ledger. you will be able to: • Enter reporting currencies. (Journal or Subledger Level). you will enter reporting currencies. Entering Reporting Currencies Reporting Currencies are integrated with ledgers. If budgetary control is enabled. If you use Reporting Currencies.Training Guide Oracle EBS R12 General Ledger Journal or Subledger Level Reporting Currencies Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies. posting may generate additional journals for reporting currencies within the same batch. When the budgetary control batch is posted. Upon completion of this lesson. when you post the original journals in your source ledger. however.

Vision Operations (USA) link. 3. Use the Currencies page to define non-ISO(International Standards Organization) currencies. Click the Setup: Currencies: Define link. and to enable and disable currencies.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. Page 436 . 5. Click the General Ledger. Click the vertical scrollbar. 2. 4. Action Begin by navigating to the Currencies page. Oracle Applications has predefined all currencies specified in ISO standard #4217.

Enter "Canada". 13. 7. 8. Enter the desired information into the Issuing Territory field. 9. Action Click in the Code field. Click in the Name field. Enter the desired information into the Code field. even if you disable that currency at a later time. 11. 10. Click the Save button. 12. Enter "CAN2". Click in the Issuing Territory field. Enter the desired information into the Name field. You cannot change a currency code after you enable the currency. Click in the Description field. Enter "Canadian currency 2008". Enter "To be used after 01-Jun-2008". Page 437 . Enter the desired information into the Description field. 14.Training Guide Oracle EBS R12 General Ledger Step 6. Enter a unique Code to represent your currency.

You should be cautious about performing any activity other than reporting when you are using a reporting currency. • Subledger level. you will enter the data in the reporting currency. Reporting currency is flexible. since journals are only converted and replicated from your ledger to your reporting currencies . • Performing Standard General Ledger Activities. This is especially true of entering or importing new journals into your reporting currency. Using Reporting Currencies Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of the ledger with which you are working.not the other way around. End of Procedure. • Journal level. You can maintain additional currency representations at three different levels: • Balance level. • Completing Reporting Currencies.Training Guide Oracle EBS R12 General Ledger Step 15. Action You have entered reporting currencies. In this topic. Procedure Page 438 . You can use the Reporting Currencies for: • Entering Data into Reporting Currencies.

Click the vertical scrollbar. 2. or search for an existing ledger. Page 439 . Action Begin by navigating to the Accounting Setups page. Use the Accounting Setups page to define a new ledger. 3. Click the General Ledger. 4. Vision Operations (USA) link. Click the Accounting Setups link. Click the vertical scrollbar. 5.Training Guide Oracle EBS R12 General Ledger Step 1.

11. Click the Update Accounting Options button. Click the Go button. 8. 9. Enter the desired information into the Search criteria field. Click in the Search criteria field.Training Guide Oracle EBS R12 General Ledger Step 6. Click the Legal Entity list item. 7. Page 440 . 10. Action Click the Search by list. Use the Update Accounting Options page to update the accounting information in the ledger. Enter "Northlake Store". 12.

Action Click the Update button. Use the Update Reporting Currencies page to update the reporting currency information. 14.Training Guide Oracle EBS R12 General Ledger Step 13. Page 441 .

Page 442 . Use the Add Reporting Currency page to enter the reporting currency information. Action Click the Add Reporting Currency button.Training Guide Oracle EBS R12 General Ledger Step 15. 16.

Click the Subledger list item. Action Click the Currency Conversion Level list. Page 443 .Training Guide Oracle EBS R12 General Ledger Step 17. 18.

Action Click in the Currency field. Page 444 .Training Guide Oracle EBS R12 General Ledger Step 19.

Page 445 .Training Guide Oracle EBS R12 General Ledger Step 20. Enter "ANY". Action Enter the desired information into the Currency field.

Action Click in the Reporting Currency Name field.Training Guide Oracle EBS R12 General Ledger Step 21. Page 446 .

Enter "2008Additions". Action Enter the desired information into the Reporting Currency Name field.Training Guide Oracle EBS R12 General Ledger Step 22. Page 447 .

Action Click in the Short Name field.Training Guide Oracle EBS R12 General Ledger Step 23. Page 448 .

Training Guide Oracle EBS R12 General Ledger Step 24. Enter "2008Add". Action Enter the desired information into the Short Name field. Page 449 .

Page 450 . Action Click in the Rounding Differences Tracking Account field.Training Guide Oracle EBS R12 General Ledger Step 25.

rounding imbalances are automatically balanced against the account you specified.Training Guide Oracle EBS R12 General Ledger Step 26. Page 451 . Enter "01-000-1140-0000-000". Action If you enable Rounding Differences Tracking by assigning a Rounding Differences Tracking Account to your ledger. Enter the desired information into the Rounding Differences Tracking Account field.

Enter the desired information into the Default Rate Type field. 28.Training Guide Oracle EBS R12 General Ledger Step 27. Page 452 . Enter "Corporate". Conversion rate types are used to convert transactions once the Reporting Currencies option is enabled. Action Click in the Default Rate Type field.

Training Guide Oracle EBS R12 General Ledger Step 29. Page 453 . End of Procedure. Action Click the Apply button. 30. You have entered the data in the reporting currency.

.

adding or changing account hierarchies. Upon completion of this lesson. and review account structure hierarchies • define new parent and child segment values. In this topic. you will start the account hierarchy manager. displaying multiple hierarchies. Starting the Account Hierarchy Manager The Account Hierarchy Manager page helps you to • graphically create. you will be able to: • Start the Account Hierarchy Manager. and rollup groups. • Add or change child values. child values. • Add or change rollup groups. Procedure Page 455 . • Display multiple hierarchies.Training Guide Oracle EBS R12 General Ledger Using the Account Hierarchy Manager Using the Account Hierarchy includes information on starting the Account Hierarchy Manager. and charts of accounts. maintain. segment values. • Add or change account hierarchies. The Account Hierarchy Manager has security rules that enable you to control: • Read only or read/write access • Access to hierarchies. as well as change parent/child dependencies • create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both the Key Segment Values and Rollup Groups pages.

4. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. 2. 3. Click the Setup: Accounts: Manager link. Page 456 . Action Begin by navigating to the Account Hierarchy Manager page. Click the vertical scrollbar. Click the vertical scrollbar.

6.Training Guide Oracle EBS R12 General Ledger Step 5. The Account Hierarchy Manager page enables you to define a new segment value by entering attributes for a new child value. When you create and save parent and child segment values. parent and child relationships.Segments represents an individual segment of a particular chart of accounts structure. they become permanent. Click an entry in the Chart of Accounts . including multi-level hierarchies. 7. Page 457 .Segments tree control. End of Procedure. 8. In this topic. Action Click the Yes button. you will display multiple hierarchies. Displaying Multiple Hierarchies Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis. and facilitates reporting and analysis. The Chart of Accounts . You have completed Starting the Account Hierarchy Manager procedure. You can also carefully plan your hierarchies.

Click the vertical scrollbar. Click the vertical scrollbar. Page 458 . Click the Setup: Accounts: Manager link. 4.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. 3. Action Begin by navigating to the Account Hierarchy Manager page. Vision Operations (USA) link. 2. Click the General Ledger.

Training Guide Oracle EBS R12 General Ledger Step 5. 6. It has security rules that enable you to control access to read only or read/write and access to hierarchies. Use the Account Hierarchy Manager [Read-Only] page to display multiple heirarchies. Action Click the No button. Page 459 .

Training Guide Oracle EBS R12 General Ledger Step 7. Action The Chart of Accounts . Click an entry in the Chart of Accounts .Segment represents an individual segment of a particular chart of accounts structure.Segments tree control. Page 460 .

Page 461 .Training Guide Oracle EBS R12 General Ledger Step 8. Action Click an entry in the Communications Accounting Flex tree control.

Training Guide Oracle EBS R12 General Ledger Step 9. Page 462 . Action Click an entry in the Corporate Accounting Flex tree control.

Page 463 . Action Click the Company option.Training Guide Oracle EBS R12 General Ledger Step 10.

Training Guide Oracle EBS R12 General Ledger Step 11. Page 464 . Action Click the Children tab.

Training Guide Oracle EBS R12 General Ledger Step 12. Action Click in the From field. Page 465 .

Action Enter the desired information into the From field. Page 466 .Training Guide Oracle EBS R12 General Ledger Step 13. Enter "Company".

Training Guide Oracle EBS R12 General Ledger Step 14. Action Click in the To field. Page 467 .

In this topic. and encumbrance amounts for each department and to roll up these amounts to create a division amount. You have completed Displaying Multiple Hierarchies. Action Enter the desired information into the To field. Adding or Changing Rollup Groups The Rollup Group is used to summarize budget. Adding or Changing Rollup Groups helps you to add or change rollup groups. Enter "Company". 16. actual. Procedure Page 468 .Training Guide Oracle EBS R12 General Ledger Step 15. you will add or change rollup groups. End of Procedure.

4. Click the General Ledger. Click the vertical scrollbar. 3. Click the vertical scrollbar. 2. Action Begin by navigating to the Account Hierarchy Manager page.Training Guide Oracle EBS R12 General Ledger Step 1. Page 469 . Vision Operations (USA) link. Click the Setup: Accounts: Manager link.

Action Click the Yes button. Page 470 .Training Guide Oracle EBS R12 General Ledger Step 5. 6. The Account Hierarchy Manager page enables you to add or change a rollup group.

Training Guide Oracle EBS R12 General Ledger Step 7. Action Click an entry in the Chart of Accounts .Segments tree control. Page 471 .

Page 472 . Action Click an entry in the Operations Accounting Flex tree control.Training Guide Oracle EBS R12 General Ledger Step 8.

Action Click the Edit menu.Training Guide Oracle EBS R12 General Ledger Step 9. Page 473 .

11. Page 474 .Training Guide Oracle EBS R12 General Ledger Step 10. Use the Rollup Groups page to create new rollup groups. Action Click the Rollup Groups menu. You can have those changes reflected automatically in both the Key Segment Values and Rollup Groups pages.

Action Click the New. button.Training Guide Oracle EBS R12 General Ledger Step 12. Use the Rollup Group page to add a new rollup group... 13. Page 475 .

Training Guide Oracle EBS R12 General Ledger Step 14. Action Enter the desired information into the Name field. Enter "Training". Page 476 .

Page 477 . Action Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step 15.

Training Guide Oracle EBS R12 General Ledger Step 16. Enter "Training Purposes". Action Enter the desired information into the Description field. Page 478 .

Action Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 17. Page 479 .

you will add or change parent hierarchies. 19. In this topic. You have completed Adding or Changing Rollup Groups procedure. Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies. You can also carefully plan your hierarchies. parent/child relationships. including multilevel hierarchies. Procedure Page 480 . End of Procedure. they become permanent. and facilitates reporting and analysis. When you create and save Parent and Child segment values. Action Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 18. Adding or Changing Parent Hierarchies The Account Hierarchy Manager helps you to define new parent segment values.

3. Click the Setup: Accounts: Manager link.Training Guide Oracle EBS R12 General Ledger Step 1. Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link. Click the vertical scrollbar. Action Begin by navigating to the Account Hierarchy Manager page. Page 481 . 2. 4.

Training Guide Oracle EBS R12 General Ledger Step 5. 6. Action Click the Yes button. Page 482 . Use the Account Hierarchy Manager page to define new parent segment values. as well as change parent and child dependencies.

Action Click an entry in the Chart of Accounts .Training Guide Oracle EBS R12 General Ledger Step 7. Page 483 .Segments tree control.

Action Click an entry in the Operations Accounting Flex tree control. Page 484 .Training Guide Oracle EBS R12 General Ledger Step 8.

Action Click in the From field. Page 485 .Training Guide Oracle EBS R12 General Ledger Step 9.

Training Guide Oracle EBS R12 General Ledger Step 10. Action Enter the desired information into the From field. Enter "Company". Page 486 .

Training Guide Oracle EBS R12 General Ledger Step 11. Action Click in the To field. Page 487 .

Page 488 .Training Guide Oracle EBS R12 General Ledger Step 12. Action Enter the desired information into the To field. Enter "Company".

Training Guide Oracle EBS R12 General Ledger Step 13. Page 489 . Action Click the Find button.

Page 490 .Training Guide Oracle EBS R12 General Ledger Step 14. Action Click the First button.

Page 491 .Training Guide Oracle EBS R12 General Ledger Step 15. Action Click the Edit menu.

Training Guide Oracle EBS R12 General Ledger Step 16. Page 492 . 17. Action Click the New Parent menu. Use the Parent Attributes page to enter attributes for a new parent.

Action Click in the Value field.Training Guide Oracle EBS R12 General Ledger Step 18. Page 493 .

Enter "10".Training Guide Oracle EBS R12 General Ledger Step 19. Page 494 . Action Enter the desired information into the Value field.

Action Click in the Description field. Page 495 .Training Guide Oracle EBS R12 General Ledger Step 20.

Enter "Training". Page 496 .Training Guide Oracle EBS R12 General Ledger Step 21. Action Enter the desired information into the Description field.

Training Guide Oracle EBS R12 General Ledger Step 22. Page 497 . Action Click in the From field.

Training Guide Oracle EBS R12 General Ledger Step 23. Page 498 . Action Enter the desired information into the From field. Enter "01-01-2008".

Training Guide Oracle EBS R12 General Ledger Step 24. Action Click in the To field. Page 499 .

Action Enter the desired information into the To field. Enter "05-31-2008". Page 500 .Training Guide Oracle EBS R12 General Ledger Step 25.

Adding or Changing Child Values Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child value. Action Click the OK button. 27. You have completed Adding or Changing Parent Hierarchies procedure. The new value must comply with the defined format of the segment's value set. In this topic. A child represents a child segment value. End of Procedure. you will add or change child values.Training Guide Oracle EBS R12 General Ledger Step 26. Procedure Page 501 .

3. Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. Click the Setup: Accounts: Manager link. Action Begin by navigating to the Account Hierarchy Manager page. Click the vertical scrollbar. Page 502 . 2.Training Guide Oracle EBS R12 General Ledger Step 1. 4.

6. including multi-level hierarchies. and facilitates reporting and analysis. Action Click the Yes button.Training Guide Oracle EBS R12 General Ledger Step 5. Page 503 . The Account Hierarchy Manager page enables you to define a new segment value by entering attributes for a new child value. parent and child relationships.

Action The Chart of Accounts .Training Guide Oracle EBS R12 General Ledger Step 7. Page 504 .Segment represents an individual segment of a particular chart of accounts structure. Click an entry in the Chart of Accounts .Segments tree control.

Training Guide Oracle EBS R12 General Ledger Step 8. Action Click an entry in the Operations Accounting Flex tree control. Page 505 .

Training Guide Oracle EBS R12 General Ledger Step 9. Page 506 . Action Click the Children tab.

Action Click in the From field. Page 507 .Training Guide Oracle EBS R12 General Ledger Step 10.

Page 508 . Enter "Company".Training Guide Oracle EBS R12 General Ledger Step 11. Action Enter the desired information into the From field.

Page 509 .Training Guide Oracle EBS R12 General Ledger Step 12. Action Click in the To field.

Training Guide Oracle EBS R12 General Ledger Step 13. Page 510 . Action Enter the desired information into the To field. Enter "Company".

Action Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 14. Page 511 .

Action Click the First button.Training Guide Oracle EBS R12 General Ledger Step 15. Page 512 .

Action Click the 10 [Training] list item.Training Guide Oracle EBS R12 General Ledger Step 16. Page 513 .

18. Use the Child Attributes page to enter a new segment value for a new child.Training Guide Oracle EBS R12 General Ledger Step 17. Note: Once you create and save a new child segment value. you cannot delete it. Action Click the New Child button. Page 514 .

Training Guide Oracle EBS R12 General Ledger Step 19. Page 515 . Enter "15". Action Enter the desired information into the Value field.

Action Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step 20. Page 516 .

Training Guide Oracle EBS R12 General Ledger Step 21. Page 517 . Enter "Training Revenue". Action Enter the desired information into the Description field.

Page 518 .Training Guide Oracle EBS R12 General Ledger Step 22. Action Click in the From field.

Training Guide Oracle EBS R12 General Ledger Step 23. Action Enter the desired information into the From field. Enter "01-01-2008". Page 519 .

Page 520 . Action Click in the To field.Training Guide Oracle EBS R12 General Ledger Step 24.

Enter "05-31-2008".Training Guide Oracle EBS R12 General Ledger Step 25. Action Enter the desired information into the To field. Page 521 .

Action Click the OK button. End of Procedure. Page 522 . You have completed Adding or Changing Child Values procedure.Training Guide Oracle EBS R12 General Ledger Step 26. 27.

value sets and validation tables are used as important components of key flexfields. and Standard Request Submissions. accounting key flexfield structures. Defining General Ledger Value Sets Values. • Use the Account Hierarchy Editor. you will define General Ledger value sets using the Value Sets page. descriptive flexfields. • Open an accounting period. • Define accounting key flexfield structures. • Create a responsibility for the controller. • Set up suspense accounts. defining accounting calendar and ledger. In this topic. • Set up journal categories and sources. • Create a security rule. • Define an accounting calendar. you will be able to: • Define general ledger value sets. Procedure Page 523 . • Enter unbalanced journals. • Enter values for key flexfields. either before or while you define your flexfield segment structures. You define your value sets first. Upon completion of this lesson.Training Guide Oracle EBS R12 General Ledger Basic General Ledger Setup Basic General Ledger Setup includes information on defining value sets. • Define a ledger. key flexfield values.

Use the Value Sets page to enter a value set name and a description for the value set. Click the Flexfields: Validation: Sets link. Page 524 . 4. Click the Vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. 2. Action Begin by navigating to the Value Sets page. The value sets you define appear in the lists of values when you define flexfield segments using the Key Flexfield Segments page. 3. Click the General Ledger.

Click the Uppercase Only (A-Z) option. Page 525 . including information such as whether your values should include numbers only and whether they must fall within a certain range. 7. 10. You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets. 9. Enter "ABC_Company". 6. Enter the desired information into the Value Set Name field. Enter the desired information into the Description field. The choices in the Format Type field for the format of your segment values include: • Char • Date • DateTime • Number • Standard Date • Standard DateTime • Time Enter formatting information appropriate to your format type. Action Click in the Value Set Name field. 8.Training Guide Oracle EBS R12 General Ledger Step 5. Enter "ABC Company".

Enter "ABC Department". These responsibilities help you provide the appropriate level of access to your users' need to Page 526 . 24. a restricted list of pages. Creating a Responsibility for the Controller A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications functions and data appropriate to their role in an organization. Click in the Value Set Name field. a ledger. Click the New button.Training Guide Oracle EBS R12 General Ledger Step 11. Click in the Description field. Once you save your changes. End of Procedure. Enter "ABC_Department". Click the Save button. Action Click the Right-justify and Zero-fill Numbers (0001) option. Click the Uppercase Only (A-Z) option. Enter "3". 14. 13. Click the Right-justify and Zero-fill Numbers (0001) option. 23. 15. 25. Each responsibility allows access to a specific application or applications. Enter the desired information into the Maximum Size field. you can define another value set using the New button. Enter the desired information into the Maximum Size field. 18. Click in the Maximum Size field. 17. Enter "2". Enter the desired information into the Value Set Name field. The maximum size for Translatable Independent and Translatable Dependent value set values is 150. Click the Save button. 20. 16. 22. 26. a restricted list of functions. and reports in a specific application. You have completed defining General Ledger value sets using the Value Sets page. 12. Enter the desired information into the Description field. 21. 19. Click in the Maximum Size field.

Action Begin by navigating to the Responsibilities page. 3. 4. such as run depreciation. post/transfer/interface to General Ledger. 2. and run revaluation In this topic. Procedure Step 1. Click the Security:Responsibility: Define link. Click the System Administrator link. you will create a responsibility for the Controller. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger • perform inquiry and reporting activities in your reporting currencies • perform specific processes. Click the vertical scrollbar. Page 527 .

and assigning individual users to these responsibilities. 8. Action Click in the Responsibility Name field. Enter "General Ledger". 9. Enter the desired information into the Responsibility Key field. 10. Action Use the Responsibilities page to create a responsibility for the Controller.Training Guide Oracle EBS R12 General Ledger Step 5. 11. Click in the Responsibility Key field. Enter "GL Training". Page 528 . Enter the desired information into the Responsibility Name field. Enter "GL Training Super User". Click in the Application field. This responsibility helps in managing data security. Enter the desired information into the Application field. Step 6. 7. which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions.

Enter the desired information into the Data Group: Application field. 18. 15. Click in the Data Group: Application field. concurrent programs. 13. Action Enter the details in the Data Group region. 17. Enter "Standard". Enter the desired information into the Menu field. 19. Enter the desired information into the Data Group: Name field. Page 529 . Use the Request Group region to assign a request to a responsibility. and reports are connected.Training Guide Oracle EBS R12 General Ledger Step 12. Enter "General Ledger". Click in the Menu field. Enter "GL_SUPERUSER". A data group determines which Oracle database accounts to which a responsibility's forms. 14. Click in the Data Group: Name field. A data group defines the mapping between Oracle Applications products and Oracle database IDs. 16.

24. Click the Close button. Click in the Request Group: Application field. Enter "GL Concurrent Program Group". End of Procedure. Action Enter the desired information into the Request Group: Name field. Action Click in the Request Group: Name field. 25. You have completed creating a responsibility for the Controller procedure. Page 530 . Step 21. 23. Click the Save button.Training Guide Oracle EBS R12 General Ledger Step 20. 22.

3. You can also define security rules to control what financial information specific users can print when they run Financial Statement Generator reports. 2. Click the General Ledger. Vision Operations (USA) link. you will define security rules. Action Begin by navigating to the Define Security Rules page. Click the vertical scrollbar. Procedure Step 1. Page 531 . Click the vertical scrollbar. Security rules do not deny the current user access to any of the individual segments used in the account.Training Guide Oracle EBS R12 General Ledger Creating a Security Rule The Define Security Rules page helps you to define security rules to restrict user access to certain account segment values. In this topic.

5.Training Guide Oracle EBS R12 General Ledger Step 4. Use the Find Value Set page to identify the value set to which your values belong. the flexfield segment. Enter the desired information into the Name field. 7. Action Click in the Name field. Enter "DEPARTMENT CA". Action Click the Setup: Security: Define link. Page 532 . or concurrent program parameter that uses the value set. You can identify values by your value set. Step 6.

or Press [S]. Use the Define Security Rules page to define the security rules for ranges of flexfield and report parameter values. Action Click the Find button.Training Guide Oracle EBS R12 General Ledger Step 8. Page 533 . 9.

Training Guide
Oracle EBS R12 General Ledger

Step 10. 11. 12. 13. 14. 15.

Action Click in the Name field. Enter the desired information into the Name field. Enter "Training". Click in the Description field. Enter the desired information into the Description field. Enter "Department CA restriction rule". Click in the Message field. The message that you enter here appears automatically whenever a user enters a segment value that violates your security rule. Enter the desired information into the Message field. Enter "Department CA is not valid for this responsibility". Click the Save button.

16.

Page 534

Training Guide
Oracle EBS R12 General Ledger
Step 17. Action Use the Security Rule Elements region to define a security rule element by specifying a value range that includes both a low and high value for your segment. A security rule element applies to all segment values included in the value range you specify. Identify each security rule element as either Include or Exclude, where Include includes all values in the specified range, and Exclude excludes all values in the specified range. Every security rule must have at least one Include rule element, since a security rule automatically excludes all values unless you specifically include them. Note: Exclude rule elements override Include rule elements. You should always include any default values you use in your segments or dependent value sets. If the default value is secured, the flexfield window erases it from the segment as the window opens, and the user must enter a value manually. If you want to specify a single value to include or exclude, enter the same value in both the Low and High fields. 18. Click the Type list.

Page 535

Training Guide
Oracle EBS R12 General Ledger

Step 19.

Action Click the Include list item.

Step 20. 21. 22. 23. 24. 25.

Action Click in the From field. Enter the desired information into the From field. Enter "000". Click in the To field. Enter the desired information into the To field. Enter "ZZZ". Click the Line button. Click the Type list.

Page 536

Training Guide
Oracle EBS R12 General Ledger

Step 26.

Action Click the Exclude list item.

Page 537

Training Guide
Oracle EBS R12 General Ledger

Step 27. 28. 29. 30. 31. 32.

Action Click in the From field. Enter the desired information into the From field. Enter "1000". Click in the To field. Enter the desired information into the To field. Enter "1000". Click the Save button. You have completed Creating a Security Rule procedure. End of Procedure.

Defining Accounting Key Flexfield Structures
Key flexfields enable you to define additional information you want to record in existing fields. The Key Flexfield Segments page is used to define key flexfields. You will use it to define descriptive information and validation information for each segment. You will also determine the appearance of your key flexfield window, including the size of the window, the number and order of the segments, and the segment descriptions and default values.

Page 538

Training Guide
Oracle EBS R12 General Ledger
In this topic, you will define accounting key flexfield structures using the Key Flexfields Segments page.

Procedure

Step 1. 2.

Action Begin by navigating to the Key Flexfields Segments page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4.

Click the Flexfields:Key: Segments link. Use the Key Flexfield Segments page to define key flexfields. You cannot create a new flexfield or change the name of an existing flexfield using this page. You will begin in the Query mode and select the application name in the Application field.

Page 539

Training Guide
Oracle EBS R12 General Ledger

Step 5. 6. 7. 8. 9. 10. 11.

Action In the Key Flexfields Segments page, enter the Query mode. Press [F11]. Click in the Application field. Enter the desired information into the Application field. Enter "General Ledger". Execute the query. Press [Ctrl+F11]. The Code for a structure is a developer key and is used by loader programs. The value you specify for the code will default into the title field. Click in the Code field. For those application flexfields that support more than one structure, you can create a new structure for your flexfield by inserting a row. You can insert a row using the New button.

12. 13.

Click the New button. Enter the desired information into the Code field. Enter "01Vision_Accounting Flexfield".

Page 540

Training Guide
Oracle EBS R12 General Ledger
Step 14. Action The title automatically defaults to the value you entered in the Code field. Click in the Title field. Click in the Description field. Enter the desired information into the Description field. Enter "Vision Account Flexfield". Selecting the Cross Validate Segments checkbox enables you to assign cross validation rules to your flexfield structure. Click the Cross-Validate Segments option. Click the Segments button to open the Segments Summary page where you define your flexfield segments. Click the Segments button. or Press [Alt+m]. 20. Use the Segments Summary page to define your flexfield segments. Each flexfield contains a number of segments which function as separate fields. When a user clicks in a flexfield, a window opens displaying the segments that you have defined. For each segment, you can define: • Its prompt • The type of data it can contain • The values a user can enter

15. 16. 17.

18. 19.

Page 541

Training Guide
Oracle EBS R12 General Ledger

Step 21. 22. 23. 24. 25.

Action Click in the Number field. Enter the desired information into the Number field. Enter "1". Click in the Name field. Enter the desired information into the Name field. Enter "Company". The name you entered in the Name column automatically appears. You can update the prompt or leave as is. Click in the Window Prompt field. Click in the Column field. Enter the desired information into the Column field. Enter "SEGMENT1". Click in the Value Set field. Enter the desired information into the Value Set field. Enter "ABC_Company". Click in the Number field. Enter the desired information into the Number field. Enter "2".

26. 27. 28. 29. 30. 31.

Page 542

Training Guide
Oracle EBS R12 General Ledger
Step 32. 33. 34. Action Click in the Name field. Enter the desired information into the Name field. Enter "Department". The name you entered in the Name column automatically appears. You can update the prompt or leave as is. Click in the Window Prompt field. Enter the desired information into the Column field. Enter "SEGMENT2". Click in the Value Set field. Enter the desired information into the Value Set field. Enter "ABC_Department". Click the Save button. This warning message indicates that the list of values prompt is longer than your segment size. Click OK to proceed through this message. See the Oracle General Ledger User's Guide for more information about this message. Click the OK button. or Press [Alt+O]. 40. 41. 42. Click in the Number field. Once you define your flexfield structure, access the Segments page to define the segments by clicking the Open button. Click the Open button. or Press [Alt+O]. 43. Use the Segments page to define segments for your flexfield. The page title includes the current flexfield's name. If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked), this page becomes display-only. You can define as many segments as there are defined segment columns in your flexfield table. You can create a new segment for your flexfield by inserting a row.

35. 36. 37. 38. 39.

Page 543

Training Guide
Oracle EBS R12 General Ledger

Step 44. 45. 46.

Action Click in the Description field. Enter the desired information into the Description field. Enter "Company". Click the Flexfield Qualifiers button. or Press [Alt+Q].

47.

Use the Flexfield Qualifiers page to apply flexfield qualifiers to your key flexfield segments. Note: The page title includes the current flexfield and segment names. For each qualifier, indicate whether it is enabled for your key flexfield segment. Since you can set up your key flexfields in any way you prefer, Oracle Applications products use flexfield qualifiers to identify certain segments used for specific purposes. You should consult Help for your key flexfield to determine whether your key flexfield uses qualifiers and what purposes they serve.

Page 544

Training Guide
Oracle EBS R12 General Ledger

Step 48.

Action Enable the flexfield qualifiers you need. In this example, only the Balancing Segment Qualifier is selected. Click the Enabled option. Click the Close button. When you close the Flexfield Qualifiers page, the Forms page displays a prompt asking you to save the changes you have made.

49. 50.

Page 545

or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step 51. Page 546 . Action Click the Yes button.

Click the Open button to access the Segments page to define segments.Training Guide Oracle EBS R12 General Ledger Step 52. Navigate back to the Segments Summary page and select the second segment. 53. Page 547 . Action Click the Close button. Repeat the same steps for the second segment.

or Press [Alt+O]. Action Click in the Number field. Click the Open button.Training Guide Oracle EBS R12 General Ledger Step 54. 55. Page 548 .

57. 58. Enter "Department". Click the Flexfield Qualifiers button. or Press [Alt+Q]. Action Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step 56. Page 549 . Enter the desired information into the Description field.

Training Guide Oracle EBS R12 General Ledger Step 59. Page 550 . Action Enable the Cost Center segment. Enable the Management Segment option. Click the Enabled option. Click the Enabled option. 60. Click the Close button. 61.

Page 551 . Action Click the Save button. Click the Close button.Training Guide Oracle EBS R12 General Ledger Step 62. 63.

you will enter values for key flexfields using the Segments Value page.Training Guide Oracle EBS R12 General Ledger Step 64. End of Procedure. Translatable Independent. Action Click the Close button. Page 552 . 65. You have completed defining the accounting key flexfield structures using the Key Flexfields Segments page. or Table.Dependent. and have a validation type of Independent. Following are the prerequisites before you enter values for a key flexfield: •Use the Value Set page to define your independent value sets. • Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page to define your flexfield structure and segments In this topic. These validated segments provide users with a list of predefined valid segment values. and any table-validated value sets your flexfield needs. Entering Values for Key Flexfields You need to define at least one valid value for each validated segment before you can use a flexfield. Translatable Dependent. any dependent value sets that depend on them.

Use the Find Key Flexfield Segment page to find values according to the following selection criteria: • Value Set • Key Flexfield • Descriptive Flexfield • Concurrent Program Page 553 . 3. Click the General Ledger. Click the vertical scrollbar. 2. Vision Operations (USA) link. 4. Action Begin by navigating to the Segment Values page. Click the Flexfields: Key: Values link.Training Guide Oracle EBS R12 General Ledger Procedure Step 1.

Click in the Name field. and enable or disable existing values as well. Dependent. 9. 7. 8. Effective tab to enter the values and the description. Use the Segments Value page to define values for a key or descriptive flexfield segment or report parameter. specify value descriptions for your values. Page 554 . Enter "ABC_Company". Enter the desired information into the Name field. or Press [Alt+i]. Action Click the Value Set option. 6. or Table value sets. Click the Find button. You can define new segment values. Translatable Independent. Select the Values.Training Guide Oracle EBS R12 General Ledger Step 5. 10. Translatable Dependent. You should use this page to define values that belong to Independent.

15. Action Click in the Value field. the Accounting Flexfield uses segment qualifiers to determine the account type of an account value. Click in the Qualifiers field. and automatically appears when you click in the Description field. Enter "Corporate Headquarters". Hierarchy. 14. The Translated Value is derived from the Value field. Click in the Description field. 13.Training Guide Oracle EBS R12 General Ledger Step 11. or whether detail budgeting and detail posting are allowed for an Accounting Flexfield combination containing a given value. For example. Page 555 . Enter the desired information into the Description field. Click the Values. 16. Qualifiers tab. Enter the desired information into the Value field. Hierarchy. Qualifiers tab to enter the segment qualifiers. Click the Values. 17. Enter "00". Some key flexfields use segment qualifiers to hold extra information about individual key segment values. 12.

21. Enter "US Operations". 28. Hierarchy. 32. 30. 26. Enter the desired information into the Value field. 20. Click in the Value field. Qualifiers tab. Enter "01". the Segment Qualifiers page appears regardless of how you identified your value set in this page. Effective tab. If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers. such as a descriptive flexfield. Click the OK button. 27. Effective tab. 22. 31. Click the Values. Enter the desired information into the Description field. Click in the Description field. Enter the desired information into the Description field. Effective tab to enter another value. The default values are Yes for budgeting and posting. Click in the Value field. 24. or Press [Alt+O]. 19. Action Segment qualifiers contain information about a value rather than the segment that uses the value. If you share this same value set with additional flexfields. Use the Values.Training Guide Oracle EBS R12 General Ledger Step 18. Click the Values. the Segment Qualifiers page appears prompting you for this information. Enter the desired information into the Value field. Page 556 . Enter "Europe". 25. Click the OK button. Click the Values. Enter "02". or Press [Alt+O]. 23. Click in the Qualifiers field. 29.

35. Click the OK button. you will define a child value using the Account Hierarchy Editor. 37. Click in the Qualifiers field. Action Click the Values. to create and edit your account hierarchies graphically. End of Procedure. Hierarchy. Qualifiers tab. Using the Account Hierarchy Editor Once you determine your needs and organize your summary account structure. you define your parent values and your rollup groups. as well as rollup groups. Procedure Page 557 . You can use the Account Hierarchy Manager or the Account Hierarchy Editor. You have completed entering values for key flexfields using the Segments Value page. if Applications Desktop Integrator is installed. You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment values. 34. 36. In this topic. Click the Save button.Training Guide Oracle EBS R12 General Ledger Step 33. or Press [Alt+O].

Click the vertical scrollbar. Vision Operations (USA) link. Click the Setup: Accounts: Manager link. The Confirm page displays a prompt asking you if you want to save the changes in the Account Hierarchy Manager session.Training Guide Oracle EBS R12 General Ledger Step 1. Action Begin by navigating to the Account Hierarchy Manager page. Page 558 . 4. 2. 3. Click the General Ledger.

Action Click the Yes button. 6. Page 559 .Training Guide Oracle EBS R12 General Ledger Step 5. In the Account Hierarchy Manager page. expand the Accounting Flexfield you are editing. Minimize the window to keep the Account Hierarchy Manager active.

Action Click the Operations Accounting Flex tree item. Page 560 .Training Guide Oracle EBS R12 General Ledger Step 7.

Page 561 .Training Guide Oracle EBS R12 General Ledger Step 8. Action Click the Department tree item.

Page 562 .Training Guide Oracle EBS R12 General Ledger Step 9. Action Click the Find button.

11. and add a child attribute.Training Guide Oracle EBS R12 General Ledger Step 10. Action Click the T [Total Department Parent] tree item. Expand the tree item to view the hierarchy. Page 563 . The details of the department you selected will display under the Department Values Details column.

Action Click the T [Total Department Parent] tree item.Training Guide Oracle EBS R12 General Ledger Step 12. Page 564 .

Action Click the View Hierarchy button.Training Guide Oracle EBS R12 General Ledger Step 13. Page 565 .

Use the Child Attributes page to add a value. Action Click the New Child button.Training Guide Oracle EBS R12 General Ledger Step 14. Page 566 . 15.

Page 567 .Training Guide Oracle EBS R12 General Ledger Step 16. Action Click in the Value field.

Enter "119".Training Guide Oracle EBS R12 General Ledger Step 17. Action Enter the desired information into the Value field. Page 568 .

Action Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step 18. Page 569 .

Enter "Northwest Region". Action Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step 19. Page 570 .

Training Guide Oracle EBS R12 General Ledger Step 20. Action Click the OK button. Page 571 .

Procedure Page 572 . End of Procedure. You can define multiple calendars and assign a different calendar to each ledger.Training Guide Oracle EBS R12 General Ledger Step 21. You have completed defining a child value using the Account Hierarchy Editor. use a monthly calendar for one ledger. 22. Action Click the Save Changes button. for example. Defining an Accounting Calendar You create an accounting calendar to define an accounting year and the period it contains. You can. you will define an accounting calendar using the Accounting Calendar page. In this topic. and a weekly calendar for another.

Use the Period Types page to enter a period type. 2. Click the vertical scrollbar. Click the General Ledger. 3. Page 573 .Training Guide Oracle EBS R12 General Ledger Step 1. Vision Operations (USA) link. 4. Action Begin by navigating to the Period Types page. Click the Financials: Calendars: Types link.

10. Enter "2 Periods". Action Click in the Period Type field. Click the Save button.Training Guide Oracle EBS R12 General Ledger Step 5. Enter the desired information into the Period Type field. Enter the desired information into the Periods per Year field. 11. Enter the desired information into the Description field. Click in the Periods per Year field. Enter "2". 8. 6. 7. Page 574 . 9. Enter "ACMonth". Click the Close button.

select the period type you entered in the Period Types page. 13. In the Calendar field.Training Guide Oracle EBS R12 General Ledger Step 12. Action Double-click the Accounting list item. Page 575 . Use the Accounting Calendar page to create an accounting calendar to define an accounting year and the period it contains.

Page 576 Action Click in the Calendar field. 15. Click in the Year field. Enter the desired information into the Calendar field. 18. Enter the desired information into the Prefix field. and the date. Enter the desired information into the Quarter field. Use the Periods region of the Accounting Calendar page to enter all the period details of the accounting calendar such as type. Enter "ACMonth". 19. 24. Enter "1". Enter "AC Month Calendar". 21. Enter the desired information into the Description field. Enter the desired information into the Year field. . 22. Enter "Jan". Enter the desired information into the Type field.Training Guide Oracle EBS R12 General Ledger Step 14. 23. 26. Enter "01-Jan-2006". Click in the From field. Enter "1". Enter "ACMonth". Click in the Prefix field. 17. Enter the desired information into the Num field. 16. year. 20. Enter "2006". 25. Enter the desired information into the From field.

43. Click the Save button. or Press [Alt+C]. Note the request ID that is displayed in the Note page. 37. 35. Enter the desired information into the Type field. Enter "2". Enter "31-Dec-2006". You will use this ID to query the status of your request using the Requests page. Page 577 . When you close the Accounting Calendar page. Enter the desired information into the Quarter field. Click the OK button. Enter the desired information into the To field. Click in the Prefix field. 28. Enter "2006". 30. 40. Click the Current button. Click the Close button. a prompt displays in the Decision page asking you if you want to validate the currently displayed calendar. 36. Enter "Dec". Click in the From field. 44. Enter "4". Enter the desired information into the From field. Action Enter the desired information into the To field. 38. 41. 32. Enter "ACMonth". 33. 42. 29. Enter the desired information into the Num field. Click in the Num field. 34. or Press [Alt+O]. 31. Click in the Type field. Enter "31-jan-2006". 39. Enter "01-Dec-2006".Training Guide Oracle EBS R12 General Ledger Step 27. Enter the desired information into the Prefix field. Enter the desired information into the Year field.

Action Click the View menu. 46. Click the Requests menu. 47.Training Guide Oracle EBS R12 General Ledger Step 45. or Press [Alt+V]. or Press [R]. Use the Find Requests page to query the status of the Request ID assigned to you. Page 578 .

Click the Find button. click the View Output button. Action Click in the Request ID field. Enter the desired information into the Request ID field. The status of your request displays in the Requests page. 51. Page 579 . 52. 50. To view the Calendar Validation Report. Use the Requests page to view the status of submitted report or request processes.Training Guide Oracle EBS R12 General Ledger Step 48. or Press [Alt+i]. 49. Enter "5194748".

54. Page 580 .Training Guide Oracle EBS R12 General Ledger Step 53. Action Click the View Output button. Review the Calendar Validation Report. or Press [Alt+p].

Consequently. Action Click the Close button. You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be used to consolidate average balances. Chart of Accounts and Subledger Accounting Method in Accounting Setup Manager. Ledger Currency. End of Procedure. it is the principal source of information for the analytical applications in the Oracle E-Business Suite. Page 581 . Defining a Ledger The Ledger represents the core of a company's financial records where every transaction is accountable in a self-contained way. In a typical ledger where average balance processing is enabled. since the average balances are derived from the standard balances. A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of financial information. You have completed defining an accounting calendar using the Accounting Calendar page. Leave the enable budgetary control option set to No for the ledger until you are ready to complete all setup steps for budgetary control. the standard and average balances are linked. Define a ledger before enabling budgetary control for the ledger. 56. such as Accounting Calendar.Training Guide Oracle EBS R12 General Ledger Step 55. You define the attributes of a ledger.

Click the vertical scrollbar. 5.Training Guide Oracle EBS R12 General Ledger In this topic. Procedure Step 1. Click the vertical scrollbar. or search for an existing ledger. 4. Use the Accounting Setups page to define a new ledger. 2. Page 582 . Click the General Ledger. Click the Accounting Setups link. 3. Vision Operations (USA) link. Action Begin by navigating to the Accounting Setups page. you will define a ledger.

Use the Create Accounting Setup page to assign a legal entity to an existing ledger or create a new legal entity.Training Guide Oracle EBS R12 General Ledger Step 6. 7. Page 583 . Action Click the Create Accounting Setup button.

Action Click the Next button. 9. Use the Define Accounting Representations page to enter the ledger information.Training Guide Oracle EBS R12 General Ledger Step 8. Page 584 .

Click in the Currency field. 13. For example. 11. Enter the desired information into the Chart of Accounts field. 15. Action Click in the Name field. 17. Page 585 . Click in the Chart of Accounts field. Enter "Accounting". Enter "Corporate Accounting Flex". Enter the local currency used by legal entity. 12. Enter the Chart of Account that you want to associate with this ledger. Enter the desired information into the Accounting Calendar field. Enter the desired information into the Name field. 16. Oracle General Ledger enables you to define multiple calendars and assign a different calendar to each ledger. Enter the desired information into the Currency field. you can use a monthly calendar for one ledger. and a weekly calendar for another. Enter "Training". Enter "USD". 14.Training Guide Oracle EBS R12 General Ledger Step 10. Click in the Accounting Calendar field.

21. Enter "Standard Accrual". Action Click in the Subledger Accounting Method field.Training Guide Oracle EBS R12 General Ledger Step 18. Enter the desired information into the Subledger Accounting Method field. Use the Save Accounting Structure page to review and submit the ledger details. Click the Next button. Step 22. 20. Enter the Subledger Accounting Method used by the legal entity. 19. Action Click the Finish button. Page 586 .

Oracle General Ledger prepares it for journal entry. You have defined a ledger. you will submit a request for opening the first accounting period.Training Guide Oracle EBS R12 General Ledger Step 23. End of Procedure. 24. Procedure Page 587 . Action Click the Return to Accounting Setups button. In this topic. Opening the First Accounting Period When you open the first accounting period.

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2.

Action Begin by navigating to the Find Periods page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4. 5.

Click the vertical scrollbar. Click the Setup: Open/Close link. The Find Periods page enables you to search for specific accounting periods.

Page 588

Training Guide
Oracle EBS R12 General Ledger

Step 6.

Action Click the Find button. or Press [Alt+i].

7.

The Open and Close Periods page enables you to open and close accounting periods to control journal entry and journal posting.

Page 589

Training Guide
Oracle EBS R12 General Ledger

Step 8.

Action Click the Open Period button. or Press [Alt+p].

Page 590

Training Guide
Oracle EBS R12 General Ledger

Step 9. 10. 11.

Action Click in the Target Period field. Enter the desired information into the Target Period field. Enter "Jan-08". Click the Open button. or Press [Alt+O].

12.

Click the Yes button. or Press [Alt+Y].

13.

Click the OK button. or Press [Alt+O].

Page 591

Training Guide
Oracle EBS R12 General Ledger

Step 14. 15.

Action Click the Close button. You have completed the Opening the First Accounting Period procedure. End of Procedure.

Setting Up Journal Categories and Sources
You can define intercompany and suspense accounts for specific categories. You can also use document sequences to sequentially number journal entries by category. Journal categories appear in standard reports, such as the General Journals report. Journal sources identify the origin of your journal entries. Oracle General Ledger supplies a number of predefined journal sources. In addition, you should define at least one journal source for each of your own. In this topic, you will set up journal categories and sources.

Procedure

Page 592

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2.

Action Begin by navigating to the Journal Categories page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4. 5.

Click the vertical scrollbar. Click the Setup: Journal: Categories link. The Journal Categories page enables you to define journal categories.

Page 593

Training Guide
Oracle EBS R12 General Ledger

Step 6.

Action Enter a unique Category, Category Key, and Description for your journal category. Click in the Category field. Enter the desired information into the Category field. Enter "Training Sales for 2008". The Category Key is a language-independent and instance-independent key that the Journal Import program uses to identify a particular journal source and category consistently across all languages and instances. Click in the Category Key field. Enter the desired information into the Category Key field. Enter "Training 2008". Click in the Description field. Enter the desired information into the Description field. Enter "Training Sales for 2008". Click the Save button.

7. 8.

9. 10. 11. 12.

Page 594

Training Guide
Oracle EBS R12 General Ledger

Step 13. 14. 15. 16.

Action Double-click the Setup list item. Double-click the Journal list item. Double-click the Sources list item. The Journal Sources page enables you to define journal sources that identify the origin of journal entries.

Page 595

Training Guide
Oracle EBS R12 General Ledger

Step 17.

Action Enter a unique Source, Source Key and Description for your journal entry source. Click in the Source field. Enter the desired information into the Source field. Enter "Training for 2008". Click in the Source Key field. Enter the desired information into the Source Key field. Enter "Training for 2008". Click in the Description field. Enter the desired information into the Description field. Enter "Training Revenue for 2008". If you enable the Import Journal References checkbox, you can drilldown to subledger transactions transferred from subledgers in summary or detail for this source in the Account Inquiry page. If you select the Freeze Journals checkbox, then journals from this source cannot be changed in the Enter Journals page. Click the Freeze Journals option.

18. 19. 20. 21. 22. 23.

24.

Page 596

Training Guide
Oracle EBS R12 General Ledger
Step 25. Action If you select the Require Journal Approval checkbox, then journal approval is enabled for your general ledger. If this option is enabled for your ledger and you enter a journal whose journal source requires journal approval, then the batch must be approved before it can be posted. 26. If you select the Import Using Key checkbox, the Journal Import program uses the value entered in the Source Key field, instead of the Source field, when importing journals for a given source. Click the Save button. Click the Close button. You have completed the Setting Up Journal Categories and Sources procedure. End of Procedure.

27. 28. 29.

Setting Up Suspense Accounts
When you define your ledger, you can enable suspense posting and assign a default suspense account to your ledger. You can define other suspense accounts in addition to the default suspense account for your ledger. General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category. In this topic, you will set up suspense accounts.

Procedure

Page 597

Training Guide
Oracle EBS R12 General Ledger

Step 1. 2.

Action Begin by navigating to the Suspense Accounts page. Click the vertical scrollbar. Click the General Ledger, Vision Operations (USA) link.

3. 4.

Click the Setup: Accounts: Suspense link. The Suspense Accounts page enables you to define suspense accounts.

Page 598

Training Guide
Oracle EBS R12 General Ledger

Step 5.

Action Specify the ledger. Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values. Click in the Ledger field.

6. 7.

Enter the desired information into the Ledger field. Enter "Vision Operations (USA)". Specify the Source and Category that applies to the suspense account you are defining. Click in the Source field. Enter the desired information into the Source field. Enter "Manual". Click in the Category field. Enter the desired information into the Category field. Enter "Accrual". Enter the Account against which the balancing amount should be posted. You can assign multiple unique combinations of source and category to a single account. Click in the Account field.

8. 9. 10. 11.

Page 599

You have completed the Setting Up Suspense Accounts procedure. or the journal entry is considered unbalanced. Enter "01-000-2225-0000000". Entering Unbalanced Journals Journal entries consist of debit and credit entries. Click the Save button. In this topic.Training Guide Oracle EBS R12 General Ledger Step 12. End of Procedure. A journal balance error occurs when an unbalanced journal is created with a ledger that is defined as a balanced ledger. 13. Procedure Page 600 . you will enter an unbalanced journal. The sum of the debits must equal the sum of the credits. Action Enter the desired information into the Account field. 14.

Click the General Ledger. Page 601 .Training Guide Oracle EBS R12 General Ledger Step 1. 6. or Press [Alt+J]. Action Begin by navigating to the Find Journals page. Vision Operations (USA) link. Action Click the New Journal button. The Journals page enables you to enter and view detailed information for a journal. Click the vertical scrollbar. Click the Journals: Enter link. The Find Journals page enables you to search for specific journals and also create new journals. 4. Step 5. 2. 3.

14. Click in the Line field. 12. Enter the desired information into the Account field. Page 602 . Click in the Debit (USD) field. 16. 10. 11. Enter "01-130-1110-0000000".Training Guide Oracle EBS R12 General Ledger Step 7. Action Enter the desired information into the Journal field. Enter the desired information into the Entered: Debit field. 13. Click in the Account field. 9. 17. Enter "10". Enter "500". Click in the Line field. Enter the desired information into the Account field. Enter "Accrual". 15. Enter "01-000-2225-0000000". Enter the desired information into the Category field. 8. Enter "ABCExpense Accruals". Click in the Category field. Enter the desired information into the Line field.

Action Enter the desired information into the Entered: Credit field. 23. Note the request ID. 20. Click the Post button. Click the Requests menu. 21. Click the OK button. 22. or Press [R]. Click the Yes button. 19. 25. The Find Requests page enables you to search for specific requests. Page 603 . or Press [Alt+O]. 24. Click the Save button. This message provides an alert about the difference between debits and credits. or Press [Alt+P]. or Press [Alt+V]. or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step 18. Enter "450". Click the View menu.

27. Verify that the post request completed successfully. Enter the desired information into the Request ID field. Enter "5198248". Point to the Find object. 30. Use the Requests page to view the status of submitted request processes. Page 604 .Training Guide Oracle EBS R12 General Ledger Step 26. 29. 28. Action Click in the Request ID field.

Action Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step 31. Page 605 .

Click the Find button. Use the Enter Journals page to view and optionally change unposted journal batches online. 33.Training Guide Oracle EBS R12 General Ledger Step 32. Enter "ABCExpense Accruals 21-JAN-2008 12:51:26". Action Click in the Batch field. 35. 34. or Press [Alt+i]. Page 606 . Enter the desired information into the Batch field.

or Press [Alt+u]. Verify that the accrual posted correctly. Action Click the Review Journal button. Page 607 .Training Guide Oracle EBS R12 General Ledger Step 36. End of Procedure. 37. 38. You have completed the Entering Unbalanced Journals procedure.

.

you will be able to: • Create a row set. whereas the attribute for a column definition is a time period (amount type).to only allow specific row sets to be used. the commonly assumed attribute for a row definition is an account assignment. When you define a row set. • Run column set detail and summary reports. or modified by certain users.to indicate which general ledger account balances you want to include in the row. • Define a content set. • Define calculations . Creating a Row Set A Row Set defines the format and content of the rows in an FSG report. • Specify formatting . • Create a column set heading. In Financial Statement Generator. indentation. Procedure Page 609 . • Create a column set. and underline characters. Upon completion of this lesson. you will create a row set. • Secure row set definitions . In this topic. line spacing. • Run an ad-hoc row set report. • Run a column set ad-hoc-report.to perform a variety of complex computations in your report. • Run a row set detail and summary report.to control page breaks. you can: • Assign accounts .Training Guide Oracle EBS R12 General Ledger Custom General Ledger Reports Custom General Ledger Reports includes information on creating and running various general ledger reports. viewed.

Click the vertical scrollbar. Vision Operations (USA) link. 3. Action Begin by navigating to the Row Set page. Click the General Ledger. Click the Reports: Define: Row Set link. The Row Set page enables you to define new row sets. 4. Click the vertical scrollbar. 5. Page 610 .Training Guide Oracle EBS R12 General Ledger Step 1. 2.

or Press [Alt+R]. Click the Define Rows button. Click in the Description field. 7.Training Guide Oracle EBS R12 General Ledger Step 6. Enter "Training Row Set". 8. Action Click in the Name field. 10. 9. Enter "Training Summary". The Rows page enables you to add and format rows to a row set. Page 611 . 11. Enter the desired information into the Description field. Enter the desired information into the Name field.

20. Click in the Line Item field. 13. Click in the Line field. 21. 22. Enter "20". 14. Enter "10". Click the Save button. The line number controls the order in which rows appear in a report. 19. Click in the Line Item field. Click in the Format Options: Lines to Skip: After field. Enter the desired information into the Line Item field. Click in the Line field. 17. Enter "Overhead". . Enter the desired information into the Format Options: Lines to Skip: After field. Enter the desired information into the Line Item field. 15. Page 612 Enter the desired information into the Line field. Action Enter a line number for each row of the row set. You also use the line number when creating a row calculation.Training Guide Oracle EBS R12 General Ledger Step 12. 18. Enter the desired information into the Line field. 16. Enter "1". Enter "Salaries".

24. Click the Account Assignments button. 27. 26. or Press [Alt+A]. Enter "0". Enter "3". Click in the Format Options: Lines to Skip: After field. 25. Enter the desired information into the Format Options: Indent field. click the Account Assignments button to assign accounts to the row. Action Click in the Format Options: Indent field. Enter the desired information into the Format Options: Lines to Skip: After field.Training Guide Oracle EBS R12 General Ledger Step 23. The Accounts Assignments page enables you to assign accounts to a row. 28. Page 613 . To have the row generate account balances on your report.

44. Enter the desired information into the Company: Low field. Enter the desired information into the Account: Low field. Enter "6100". Enter the desired information into the Sub-Account: High field. 40. 45. Click in the Ledger: High field. 30. Click in the Account: High field. FSG uses the ledger or ledger set you specify at run time. Enter the desired information into the Account: High field. Enter "000". Enter "T". 39. Enter the desired information into the Ledger: Low field. Enter "T". Enter "0000". If you do not enter a ledger or ledger set. 38. Enter "T". 43. Enter a range of accounts by specifying the Low and High accounts in the range. 32. Click in the Department: High field. Enter the desired information into the Product: High field. Enter "110". Enter the desired information into the Sub-Account: Low field. Click in the Account Range: Low field. Enter the desired information into the Department: High field. Enter "T". Click in the Account: Low field. Enter "01". Click in the Product: Low field. Click in the Company: Low field. 42. Page 614 . 41. 31. Enter the desired information into the Product: Low field. Enter the desired information into the Department: Low field. Click in the Sub-Account: Low field. Click in the Department: Low field. Click in the Sub-Account: High field. 36. 37. 35. 49. 34. Click in the Product: High field. Action Enter the same ledger segment value for the Low and High ledger segment range.Training Guide Oracle EBS R12 General Ledger Step 29. 47. 33. 46. 48. Enter "Vision Operations".

you will run an ad hoc report. you can add a content set. to meet onetime reporting needs. Action Click the OK button. row order. In this topic. Also. and/or display set to enhance the report or refine the information in the report. You have completed the Creating a Row Set procedure. as necessary. Running an Ad-Hoc Row Set Report In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build a report. you can specify your own custom column set. Procedure Page 615 . 51. or Press [Alt+O]. You can also define ad hoc financial reports. Optionally. End of Procedure.Training Guide Oracle EBS R12 General Ledger Step 50.

The Define Financial Report page enables you to define a financial report. 3. Enter the desired information into the Report field. report title. Click the Reports: Define: Report link. Click the vertical scrollbar. 7. Step 6. 2. 8. Page 616 . Click in the Title field. Enter "Training Ad Hoc Row Set Report". 5. Click the General Ledger. Action Begin by navigating to the Define Financial Report page. Vision Operations (USA) link. and description for your report.Training Guide Oracle EBS R12 General Ledger Step 1. 4. Click the vertical scrollbar. Action Enter a name. Click in the Report field.

You can select the Enable Security checkbox to apply Definition Access Set security to your financial report definition. Page 617 . The Run Individual Reports page enables you to run specific reports individually. 11. Enter the Row Set and Column Set to use for the report. 12. Enter the desired information into the Required Components: Row Set field. 16. Click in the Required Components: Column Set field. 10. or Press [Alt+Y]. 13. 17. Click in the Required Components: Row Set field. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 9. 15. 18. Click the Yes button. Action Enter the desired information into the Title field. 14. Enter "Training Row Set". Click the Run Report button. Enter "Training Ad Hoc Row Set Report only". Enter the desired information into the Required Components: Column Set field. Click the OK button. Enter "12 Month Review". or Press [Alt+R]. 19.

You have completed the Running an Ad-Hoc Row Set Report procedure. 22. In this topic. Click the Close button. Action Click the Submit button. or Press [Alt+S]. General Ledger displays the chart of accounts structure associated with each row set.Training Guide Oracle EBS R12 General Ledger Step 20. Procedure Page 618 . End of Procedure. 21. Running a Row Set Summary and Detail Report The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your chart of accounts. you will run the Row Set Summary and Detail report.

Single requests are just the job you have defined in your parameters settings. Vision Operations (USA) link. Click the General Ledger. Click the vertical scrollbar. Action Begin by navigating to the Submit a New Request page. 5. 2.Training Guide Oracle EBS R12 General Ledger Step 1. Requests sets enable you to process multiple requests and reports. Page 619 . 4. Click the vertical scrollbar. 3. Use the Submit a New Request page to run a single request or request set. Click the Standard link.

and what to do with the output. when to run the request or process. Action Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 6. These parameters include the report title. Use the Submit Request page to enter general request and report parameters. 7. operating unit. or Press [Alt+O]. language. Page 620 .

10. 13. or Press [Alt+m]. Click in the Row Set Name field. Action Click in the Name field. Use the Parameters page to enter the request parameters. Page 621 . 15. 11. Enter the desired information into the Name field. Enter the desired information into the Row Set Name field. These parameters will be used to define the processing rules and data to be included when the report or request is run.Row Set Detail Listing". Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 8. Click in the Parameters field. 9. Enter "Training Row Set". or Press [Alt+O]. Click the Submit button. Enter "FSG . 12. 14.

Click the Submit button. In FSG. and calculation columns for totals. Procedure Page 622 . whereas the attribute for a row definition is an account assignment. Action Click the Yes button. format masks. End of Procedure. amount types. 18.Training Guide Oracle EBS R12 General Ledger Step 16. Therefore. 17. In this procedure. or Press [Alt+Y]. typical column sets include headings and subheadings. 19. currency assignments. Creating a Column Set A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. Click in the Name field. or Press [Alt+m]. you will create a column set in the Column Set window. You have completed the Running a Row Set Summary and Detail Report procedure. the commonly assumed attribute for a column definition is a time period (amount type).

4. which determine how numbers in your report are displayed. Vision Operations (USA) link. or modified by certain users. • Specify formatting using format masks. Page 623 . you will create a column set. • Define calculations to perform a variety of complex computations in your report. For example. which change depending on the period of interest specified when you run the report. budget. Click the Reports: Define: Column Set link. In this procedure.Training Guide Oracle EBS R12 General Ledger Step 1. • Secure column set definitions to allow only specific column sets to be used. Click the vertical scrollbar. The calculations can refer to any previous columns in the report. or encumbrance amounts. viewed. • Create Headings for your columns. including rows you choose not to display. Action Begin by navigating to the Column Set window. From the Column Set page. You can also create relative headings. 2. you can define a column with actual. you can do the following: • Specify account balance types to include in the column. Click the vertical scrollbar. Click the General Ledger. 3. 5.

11. 8. you use the Override Segment field to override segments to produce "breakdown" reports.Training Guide Oracle EBS R12 General Ledger Step 6. Enter the desired information into the Description field. You can find more information about override segments in the General Ledger User's Guide. Enter "Training Column Set". Though you will not enter an override value in this procedure. Page 624 . Enter "Training 5 Month Rolling Summary". Click in the Description field. Click the Build Column Set button. 7. if you defined a report that produces a corporate income statement and you now want to create a version of the same report that shows income results for multiple departments. Action Click in the Name field. For example. you would enter an override segment. 9. Enter the desired information into the Name field. 10.

The sequence number is used to define column calculations. Enter "10". Enter the desired information into the Name field. 12. 14. Note: The sequence number does not control the order of the columns on a report like it does for rows in a row set. 15. Instead. 16. Enter the desired information into the Sequence field. Step 13. Page 625 . Click in the Name field. Enter "POI-4".Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+u]. Action Click in the Sequence field. the column order is determined by the column starting positions.

you will enter an amount type of PTD-Actual. such as PATD. Enter the relative Offset if you want to report on a period or effective date before or after your runtime period or effective date. Enter the desired information into the Offset field. Click in the Sequence field. then the offset will be in number of days. Click the Add Column button. 28. Enter "-3". Enter "PTD-Actual". Page 626 . Click in the Offset field. However. Action Oracle General Ledger provides a number of amount types. 30. in this procedure. which can be specified in the a row or column definition. Enter the desired information into the Sequence field. 25. Press the left mouse button on the Name object. If your specified Amount Type refers to a period. 26. 32. Enter "POI-3". which refers to Period-to-date actual balances. Enter the desired information into the Sequence field. Enter the desired information into the Name field. Click the Add Column button.Training Guide Oracle EBS R12 General Ledger Step 17. Enter "PTD-Actual". Enter "20". such as PTD-Actual. 24. then the offset will be in number of periods. Click in the Amount Type field. 29. Enter the desired information into the Amount Type field. if your specified Amount Type refers to days. 22. Enter "30". If you assign an amount type to a row or column. Click in the Sequence field. 34. 20. 21. Enter "-4". Click in the Amount Type field. Enter the desired information into the Offset field. you must also assign an offset. 27. 33. 23. 31. 18. 19. Enter the desired information into the Amount Type field. Click in the Offset field. For example.

45. Enter "-1". Click in the Amount Type field. Enter the desired information into the Offset field. Click in the Sequence field. 53. 54. Enter the desired information into the Name field. Enter "POI-2". Enter the desired information into the Offset field. Enter "POI". 43. Click the Add Column button. 44. Enter the desired information into the Amount Type field. Click in the Offset field. 51. 39. Click in the Amount Type field. Enter "PTD-Actual".Training Guide Oracle EBS R12 General Ledger Step 35. 49. Enter the desired information into the Sequence field. Enter "POI-1". Enter the desired information into the Name field. Enter "40". 56. 50. Page 627 . Click in the Offset field. 47. Enter the desired information into the Amount Type field. Enter "PTD-Actual". 52. 42. Enter "PTD-Actual". 55. 38. Click in the Offset field. Click in the Name field. Enter "50". 41. 46. Click in the Amount Type field. Action Click in the Name field. Enter "-2". 57. 48. 40. Enter the desired information into the Name field. Enter the desired information into the Sequence field. Click the Add Column button. 36. Click in the Sequence field. 37. Enter the desired information into the Amount Type field. Click in the Name field.

which are specified in your row and column definitions. Enter "0". Enter "9. 69. Enter the desired information into the Sequence field. End of Procedure. Page 628 .Training Guide Oracle EBS R12 General Ledger Step 58. Click in the Format Mask field. 60. Format masks. Enter the desired information into the DISPLAY_ITEM6_0 field. Click in the HEADING_ITEM6_0 field.99". 61. or you can use relative headings to create dynamic column headings whose content changes depending on the period you specify when you run the report.999. You can create custom column headings or modify default headings to meet your specific reporting needs. 62. You have completed the Creating a Column Set procedure.999. In this topic. Enter "TOTAL". define how FSG prints numerical values on your reports. Enter "60".999. 68. Click in the Sequence field. 66. With a format mask. 67. Enter the desired information into the HEADING_ITEM6_0 field. 64. or Press [Alt+D]. Click the OK button. you can control the following: • Number of digits displayed on both sides of the decimal point • Currency symbol • Symbol used as the decimal indicator • Other information you want printed before or after your amounts 63. You can also create and edit column headings with the Column Set Builder. you will define a column set heading. Click the Add Column button. Creating a Column Set Heading You define the column headings for a report within the related column set. Click the Create Default Heading button. 65. 59. Your column headings can be static. Action Enter the desired information into the Offset field.

reports. Page 629 . 2.Training Guide Oracle EBS R12 General Ledger Procedure Step 1. Click the General Ledger. 3. 4. Vision Operations (USA) link. assign access. Click the Reports: Define: Column Set link. headings. Click the vertical scrollbar. Click the vertical scrollbar. and auto copy the columns. 5. Action Begin by navigating to the Column Set page. Use the Column Set page to create column sets.

Page 630 . 7. 9. Click the Create Heading button. Enter the desired information into the Name field. 10. 8.Training Guide Oracle EBS R12 General Ledger Step 6. Enter "Column Set for Training". Click in the Name field. 11. Use the Column Set Heading page to enter or change the heading for the column set. Click in the Description field. Enter the desired information into the Description field. or Press [Alt+d]. Action Query a column set name. Enter "Training Revenue".

13. or Press [Alt+O]. Page 631 . Click the OK button.Training Guide Oracle EBS R12 General Ledger Step 12. Action Enter the desired information into the Column Set Header Editor Multiline field. Enter "January 2008".

An ad hoc report is one you define at the time you run financial reports. Running a Column Set Ad-Hoc Report You can define ad hoc financial reports as necessary to meet special reporting needs. • Define a column set In this topic. Following are the prerequisites to defining ad-hoc reports: • Define a row set. you will run a column set ad-hoc report using the Define Financial Report page. you need to delete ad hoc reports periodically. Action Click the Save button. End of Procedure. 15. Note that to improve system performance. Procedure Page 632 .Training Guide Oracle EBS R12 General Ledger Step 14. You have defined a column set heading.

3. 2. Page 633 . Click the General Ledger. Vision Operations (USA) link. Click the Reports: Define: Report link.Training Guide Oracle EBS R12 General Ledger Step 1. Click the vertical scrollbar. 4. You will use this page to enter the column set and row set details. Action Begin by navigating to the Define Financial Report page. Begin by entering a name in the Report field and a name for your report title in the Title field. Use the Define Financial Report page to run an ad-hoc repot. 5. Click the vertical scrollbar.

you will be required to assign the control values to specific budgets. Enter "Training Column Set Report". Enter the desired information into the Required Components: Row Set field. Action Click in the Report field. 12. Enter "Training Row Set". In the Row Set and Column Set field. 7. 11.Training Guide Oracle EBS R12 General Ledger Step 6. Note: If you specified control values in the Balance Control options of your row set or column set. Enter the desired information into the Title field. Enter the desired information into the Report field. Enter "Training Column Set Ad-Hoc Report". Page 634 . Use the Required Components region to enter the row and column information. 13. 9. currencies. or constant periods of interest. Click in the Required Components: Row Set field. Click in the Title field. 8. encumbrances. 10. Click in the Required Components: Column Set field. enter the row and columns sets you want to use for the report.

17. or Press [Alt+Y]. The Decision page will display an alert.Training Guide Oracle EBS R12 General Ledger Step 14. Click the Yes button. or Press [Alt+R]. Page 635 . Click the Run Report button. Action Enter the desired information into the Required Components: Column Set field. Enter "Training Column Set". 19. 16. 18. or Press [Alt+O]. 15. Click the OK button. use the Run Individual Reports page to submit your request for the Ad-Hoc report. After you save your work.

21. 24. Action Click the Close button. You have completed running a column set ad-hoc report.Training Guide Oracle EBS R12 General Ledger Step 20. 22. Action Click the Submit button. using the Define Financial Report page. or Press [Alt+S]. End of Procedure. Step 23. Running Column Set Detail and Summary Reports The Column Set Detail and Summary Reports let you review detailed information about a specific column set. or about all column sets defined in the system. General Ledger first prints Page 636 . Note the request ID that displays in the Request column. Click the Close button.

Click the General Ledger. 3. Use the Submit a New Request page to runs a single request or request set. Procedure Step 1. General Ledger prints your account assignments. Click the vertical scrollbar. Click the vertical scrollbar. 4. Page 637 . Click the Reports: Request: Standard link. and your calculation and exception definitions. 5. Requests sets enable you to process multiple requests and or reports. if any. In this topic. Action Begin by navigating to the Submit a New Request page. Display options for each column appear in a box. Single requests are just the job you have defined in your parameters settings. 2. you will run the Column Set Detail and Summary report. then the details of each column definition. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger your column set heading.

operating unit. 7. language. Page 638 . and what to do with the output. These parameters include the report title. or Press [Alt+O]. Use the Submit Request page to enter general request or report parameters.Training Guide Oracle EBS R12 General Ledger Step 6. Action Click the OK button. when to run the request or process.

Enter "Training Column Set". Use the Parameters page to enter the request parameters. 14. Page 639 . Select any column set you have defined. These parameters will be used to define the processing rules and data to be included when the report or request is run.Column Set Detail Listing". Enter the desired information into the Column Set Name field. 12.Training Guide Oracle EBS R12 General Ledger Step 8. or Press [Alt+O]. 10. Click the OK button. Enter "FSG . Enter the desired information into the Name field. Action Click in the Name field. Click in the Parameters field. Click the Submit button. 11. If an account assignment was made to column sets. or leave this field blank to report on all column sets. only those column sets that match your ledger's chart of accounts display. 9. 13.

Click the Yes button. The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row set account assignments and/or display options. in one report request. you will define a content set. By using a content set with your existing report definition. Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing report. You can then distribute the reports to the 50 department managers for review purposes. 17. such as page expand. You have completed the Running Column Set Detail and Summary Reports procedure. Procedure Page 640 . Defining a Content Set By assigning a content set to a report request. you can print a travel expense report for each department. Enter "FSG . 18. If you choose a content set function. End of Procedure. 15. which you run weekly.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+m]. or Press [Alt+m]. the report will error. Click the Submit button. 16. Enter the desired information into the Name field. The content set controls how the numerous reports differ from each other. you can generate hundreds of similar reports in a single run. or Press [Alt+Y]. Also assume that you already have an FSG report for travel expenses. In this topic.Column Set Summary Listing". You cannot use content sets with XBRL output. assume your organization has 50 departments and that Department is one of your account segments. For example.

Training Guide Oracle EBS R12 General Ledger Step 1. 4. Click the Reports: Define: Content Set link. 3. 5. Click the vertical scrollbar. Click the vertical scrollbar. Use the Content Set page to define a new content set and assign it to a general ledger account. Action Begin by navigating to the Content Set page. Click the General Ledger. Page 641 . Vision Operations (USA) link. 2.

Enter the desired information into the Content Set field. Click in the Description field. • Sequential: FSG processes multiple reports in sequential order. 9. Enter "10". Page 642 . Select the Enable Security checkbox to apply Definition Access Set security to your content set definition. Enter a Sequence number for each account range. 7. 11. 12. Enter "Training". Action Click in the Content Set field. 10. Enter the desired information into the Description field. Enter "Training Content Set". 8.Training Guide Oracle EBS R12 General Ledger Step 6. Select a processing type for multiple reports: • Parallel: FSG processes multiple reports at the same time. Click in the Account Assignments: Sequence field. Enter the desired information into the Account Assignments: Sequence field.

Click in the Department: Low field. Click in the Ledger: Low field. FSG displays all child values for that parent. 22. Click the OK button. Use the Operations Accounting Flex page to enter the low and high values for ledger and account ranges. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step 13. 16. Enter the desired information into the Department: Display field. 15. Enter "PE". Enter "300". Enter "Vision Operations". 17. Click the Save button. If you enter a parent segment value for your flexfield low and high. 25. 24. Click in the Ledger: High field. Click in the Account Assignments: Account Segment Low field. Enter the desired information into the Department: High field. Enter "399". 21. Page 643 . End of Procedure. 14. Action Enter the Ledger and Account Range Low and High values if you want to override the segment value ranges specified in your row set. Click in the Department: Display field. You have defined a content set. Enter the desired information into the Ledger: Low field. 18. 19. Enter the desired information into the Department: Low field. 20. 23.

Sign up to vote on this title
UsefulNot useful