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CHAPTER 9 – GENERAL WORKPLACE SAFETY

A. B. C. 1. 2. 3. 4. 5. 6. D. E. F. INTRODUCTION..................................................................................................................2 CHAPTER-SPECIFIC ROLES AND RESPONSIBILITIES................................................2 HAZARD IDENTIFICATION AND CONTROL.................................................................2 Housekeeping.............................................................................................................................2 Walking/Working Surfaces and Areas......................................................................................3 Illumination/Lighting.................................................................................................................4 General Safety Considerations..................................................................................................4 General Electrical Considerations.............................................................................................5 Accident Prevention Signs and Tags.........................................................................................7 TRAINING................................................................................................................................8 RECORDS AND REPORTS..................................................................................................8 REFERENCES.......................................................................................................................8

Attachment 1 – Recommended Workstation Set Up……………………………….. …….. 9

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and clean work areas upon completion of operations or at the end of each workday. INTRODUCTION 1. These procedures are important in any public building. or other location where potential hazards exist. paper. Housekeeping b. Electrical Considerations f. HAZARD IDENTIFICATION AND CONTROL 1. Housekeeping a. Illumination/Lighting d. Warning and Informational Signage 2. “Roles and Responsibilities”. of this Manual. and apply to all Smithsonian Institution (SI) facilities and operations. Regular cleaning is particularly important for areas with hazardous materials and equipment. C. Walking/Working Surfaces and Areas c.g. maintaining halls and floors free of slip and trip hazards.. B. CHAPTER-SPECIFIC ROLES AND RESPONSIBILITIES There are no Chapter specific roles and responsibilities. Housekeeping is not just cleanliness. office. and removal of waste materials (e. 9-2 . laboratory. It is important for all personnel to understand and respect the safety and health hazards associated with their workplace. Topics discussed in this Chapter include: a. 3. This Chapter provides an overview of six general areas of safety that affect most employees. General Office Safety Considerations e. Good housekeeping is a very basic and important part of accident and fire prevention. regardless of the type of work performed. Keep work areas uncluttered.CHAPTER 9 – GENERAL WORKPLACE SAFETY A. warehouse. Refer to Chapter 2. cardboard) and other fire hazards from work areas. it includes keeping work areas neat and orderly.

and un-sprinkled attic spaces clean. as required by OSHEM. splinters. torn. b. Keep electrical rooms. Walking/Working Surfaces and Areas a. Keep floors in public access areas.g. h. If this time frame cannot be met. etc.. crawl spaces. equipment. All leaks shall be contained (bucket. cables. a notice shall be posted nearby identifying the employee or shop responsible for making repairs and the date correction will be made. maintenance. filters. Keep aisles and passageways clear and in good repair with no obstruction that could create a hazard. telephone closets. metal cabinets). “Fall Protection”.e. e.b. work area. and in a sanitary condition. holes. Discard floor mats that are worn. passageways. c. light bulbs. and wall openings (including chute wall openings). Expendable materials that are directly associated with the operation or maintenance of equipment found within any of these spaces may be permitted (e. Depending on the quantity of materials and degree of hazard associated with either the equipment or inherent to the materials themselves. for additional information on open-sided floors or platforms 4 feet or more above adjacent floor or ground level. and service rooms clean. or weather. and falling hazards (e. or other dry standing places wherever practical.g. Refer to Chapter 10. and loose boards.. Keep the floor of every workroom as clean and as dry as possible. wires.) and repaired within 48 hours. openings. Place floor mats or rugs so as not to create a tripping hazard (e. slipping. Keep every floor. free of combustible materials. for additional information on floor holes. c. and locked. orderly. 2. and passageway free from protruding nails. tape the edges securely to the floor). cords. mats. mechanical rooms. d. storerooms. or warped. drum. leaks.g. employee access areas. Replace defective flooring (carpeting and tile). of this Manual. 9-3 . Refer to Chapter 10.. the storage of these materials may be further restricted to specialized storage containers (i. platforms. The supply of these materials shall be kept to a minimum. tools). of this Manual. refrigerant). f. Provide false floors. Maintain adequate drainage where wet processes are used. g. “Fall Protection”. Maintain floors free from tripping. Prominently post wet floor caution signs when floors are wet due to cleaning.

m. General Safety Considerations a. shocks. pipe routinely in the area).) shall be unobstructed and identified with signs. 9-4 . Do not use any office machine that smokes. for labeling requirements. through doorways. 3. Fall hazards greater than 6 feet are addressed in Chapter 10. See Chapter 12.g. c. j. Those fixtures more than 7 feet above normal working surfaces only require a guard if the operation in the general area use materials or equipment that are able to strike or otherwise break lights (i. Emergency equipment (e. “Life Safety Program”. Lighting fixtures 7 feet or less above normal working surfaces must be guarded to prevent accidental contact and breakage via diffusers. etc. Mark permanent aisles and passageways. of this Manual. Illumination shall be provided in all areas to prevent eye strain. “Lock-out/Tag-out. permit inspection for cleanliness. b. or appears defective.i. cages. Lighting shall be suitable for the work being done. etc. Refer to Chapter 37. Do not remove these guards.. “of this Manual. “Fall Protection”. and tag them with a “Do Not Use” label until it can be repaired. k. of this Manual. b.e. Unplug defective office machines. and provide for safety. planks. Maintain a clear width of at least 36 inches minimum for aisles and passageways in offices and general work areas. fire extinguishers. Reductions in width below 36 inches shall be reviewed by the OSHEM. c. Maintain a safe clearance for aisles. ladders. for minimum requirements for exit corridors. Keep exit stairs clear of obstructions and do not use stairs to store materials. and at turns where mechanical material handling equipment is used. l. Close hand-operated paper cutters after each use and activate the guard. etc. d. Ensure office machines with moving parts are guarded to prevent accidents. Illumination/Lighting a. sleeves. 4. emergency eyewash/shower units. sparks. at loading docks.

Any work performed on live electrical systems must be performed by a qualified electrician. research staff who work with electrical equipment and systems operating at a voltage greater than 50 to ground shall comply with the National Fire Protection Code (NFPA) Standard 70. Close drawers when they are not in use.gov/niosh/topics/ergonomics/ 5. and visitors who may come into proximity with energized power sources a general knowledge of safety practices necessary to protect themselves and others against electrical shock. or missing ceiling tiles. Electricians. Always use a suitable ladder or stool to reach any item above your extended arm height. of this Manual. Ensure there is at least 18 inches between the top shelf items and the ceiling sprinklers to allow sprinklers to function properly in a fire. desktop. Rolling ladders and stands used for reaching high storage shall have brakes that operate automatically when weight is applied. Secure shelves by bolting them to the floor or wall. Electrical and data cords shall be placed so that chairs and other equipment won’t roll over them. as a substitute for a ladder. Never use a makeshift device. for more information on fire protection requirements. “Fire Prevention” of this Manual for additional information on workplace electrical safety. or box. Only open one file drawer at a time to keep cabinets from tipping over. Data and electrical wires shall be kept out of aisle ways and other walking or working surfaces to prevent tripping.e. See Attachment 1 for recommended workstation set up. Replace damaged. k. Unplug paper shredders before conducting maintenance. be set up to minimize strain and stress to the employee.cdc. Refer to Chapter 38. i. l. such as a chair. bookshelf. See Chapter 38. Computer workstations shall. Openings in ceilings can delay activation of smoke detectors and sprinkler heads. contractors. lighting specialists. j. See Chapter 35 for more information on fire protection requirements. or troubleshooting. g. “Standard for Electrical Safety in the Workplace” requirements. “National Electrical Code (NEC)” and NFPA 70E. For other ergonomic considerations use the following link: http://www. n. m. broken. to the extent possible. file cabinet. “Fire Prevention”. a. f. General Electrical Considerations This section is intended to provide employees. h. repair. 9-5 .

k. be U. If additional receptacles are required. o. d. and approved for their intended use. h. i. or be double insulated. lubricated. Enclose (or otherwise isolate) all current transmitting parts of electrical devices. m. cords. not into another extension. Do not handle electrical connections with wet hands or when standing in or near water. Do not run cord through doorways or ceilings. The diameter of the extension cord must be the same size or greater than the cord of the equipment. l. repaired. f. grounded. moved. Do not use multi-outlet power strips in place of permanently installed receptacles. Keep electrical equipment away from water. g. All employees will be familiar with the electrical hazards associated with their workplace. Maintain electrical plugs. Employees will keep a minimum of 3 feet of clearance or working space in the direction of access to live parts/electrical equipment including but not limited to breaker panels or boxes and electrical equipment disconnect devices. or through walls. Extension cords use shall be kept to a minimum and cords shall be as short as possible. The use of adapters or extension cords to defeat a standard grounding device is prohibited. for additional details. j. Unplug/disconnect electrical equipment from electrical outlets or circuits when being adjusted. Electrical apparatus must be equipped with ground plugs. of this Manual. Splicing extension cords/electrical cords is prohibited. n. Discard damaged cords immediately. Maintain electrical cover plates in place on all switches and outlets. place under carpets. and extension cords in good condition. they must be 9-6 .L listed.b. c. Only place three-prong plugs in threeprong outlets. e. Extension cords must be Underwriter’s Laboratory (UL) listed. “Lock-out/Tag-out”. run above ceiling tiles. See Chapter 12. or cleaned. Plug extension cords and multiple outlet strips directly into a wall outlet. Use extension cords that are the correct size/rating for the equipment in use. Do not bypass safety devices on electrical equipment. Place cords in areas where they are not exposed to physical damage and where they will not pose a tripping or fire hazard.

or both provide a warning or safety instruction to employees who might be exposed to hazards. then an accident prevention tag or sign is required until the hazardous condition is corrected. then no accident prevention tag or sign is required. listed multi-outlet power strip. or maintenance department personnel.installed by a qualified electrician. or some temporary material) on which letters. markings. tags and instructions. All employees must comply with posted warnings. If locks are used. If the hazardous condition cannot be immediately corrected. (c) Once placed. iii if outside the authority of the employee. (if applicable). (1) The word "tag" as used here refers to a surface (usually card. pasteboard. If the identified hazardous condition can be immediately corrected. two (2) options are open to the employee: (a) If it is a piece of equipment for which the employee is responsible. the supervisor responsible for the area and/or equipment. the employee’s supervisor.) 9-7 . Computers and related equipment may be plugged into a U.L. (b) If the equipment is in an area outside the authority of the employee who used the accident prevention tag. wire. the locks should be distinctively different than the locks associated with “lockout/tagout”. (d) Locks can also be used in addition to the accident prevention tag. Accident Prevention Signs and Tags a. the employee should notify their supervisor along with immediately notifying the person in authority for the area. Accident prevention tags and signs shall be used to prevent accidental injury and illness to employees who would be exposed to hazardous conditions and/or substandard equipment or operations. (2) When an employee discovers a piece of equipment that the employee perceives to be substandard (unsafe). 6. or adhesive. it should be disabled and removed from service as soon as possible by using an accident prevention tag. the accident prevention tag can only be removed by: i ii the employee who placed the tag. The employee’s supervisor should be notified immediately. A tag is to be affixed to the device in question by such things as string. paper.

windows etc.38 . e. 9-8 .Emergency action plans. d. and free from sharp edges. Signs shall have rounded or blunt corners. Employees shall be provided with specific safety training concerning hazards they will be exposed to as part of their jobs per Chapter 6. RECORDS AND REPORTS Other than hazard identification and inspections per Chapter 4.35 .36 . b.Walking-Working Surfaces 2. d.37 . or other sharp projections.Maintenance. D. Log of Deficiencies and Corrective Action Plans”. “ Safety Assessments.b. and Fire Prevention Plans a. TRAINING New employee safety orientation training shall cover the safety topics discussed in this Chapter. E.Compliance with NFPA 101-2000.Exit Routes. “Safety Risk Management Program” and Chapter 5. do not create a distraction. Where illumination may be necessary under emergency conditions. Employees should not be in harm's way before seeing the sign. if movement will obscure the sign. 1910 Subpart D . Emergency Action Plans. burrs. f.. 1910. the signs must be equipped with emergency (battery-operated) illumination or be reflective or both. Signs must not be placed on moveable objects or adjacent to moveable objects like doors. c. and are not hazards in themselves. and operational features for exit routes. safeguards.Design and construction requirements for exit routes. “Training”. splinters. no specific records or reports are required for this Chapter F. REFERENCES 1. 1910. 1910. 1910 Subpart E . The ends or heads of bolts or other fastening devices shall be located so they do not constitute a hazard. Life Safety Code. Place signs so they are legible. of this Manual. c. of this Manual. Place signs to alert and inform employees of hazards in sufficient time to avoid the hazard and take appropriate action. 1910.

Part 1900. Department of Labor. 1910. Safety Color Coding for Marking Physical Hazards 16.Specifications for accident prevention signs and tags.Recommended color coding b. Safety Color Code for Marking Physical Hazards and the Identification of Certain Equipment 5.4-2002.145(f) App A . Product Safety Signs and Labels 15.Safety color code for marking physical hazards. ANSI Z535.gpo. “National Institute of Standards and Technology Act. Safety Color Code 12. "Basic Program Elements for Federal Employees Occupational Safety and Health Programs and Related Matters.39 .145(f) App B . Public Law 104-113. ANSI Z53. Subtitle B – “Regulations Relating to Labor (Continued). ANSI Z535. ANSI Z53. 1980 (29 CFR 1960) 7. National Electrical Code (NEC) 17. Executive Order 12196. American National Standard Office Lighting 4.” Chapter XVII. 3.Fire prevention plans.104. 1910. 1996: http://frwebgate.access.3-2002.” October 21.” March 7.cgi? dbname=104_cong_public_laws&docid=f:publ113. a. NFPA 70E. Environmental and Facility Safety Signs 13.1-1967. 10.gov/cgi-bin/getdoc. Occupational Safety and Health Administration.References for further information 11. Standard for Electrical Safety in the Workplace 9-9 . ANSI Z535.e. ANSI/IES RP1-1982.144 . 1980 6. Code of Federal Regulations.2-2002.145 . "Occupational Safety and Health Programs for Federal Employees. 1910. et seq 9. Criteria for Safety Symbols and Labels 14.1-2002. Occupational Safety and Health Administration (OSHA). 1910. Department of Labor. NFPA 70. 1910. ANSI Z535.pdf 8. Title 29." February 26.1-1967.