INTRODUCTION TO MS OFFICE

Microsoft Office 2007 is one of the most widely applicable softwares ,is now made use for various software applications like Microsoft Word, Microsoft Access, Microsoft Excel, Microsoft Power Point etc. MSOffice 2007 Professional is a suite of programs that can help in creating & managing written materials, publications, data bases, spreadsheets &web pages.

INTRODUCTION TO MS EXCEL
Microsoft Excel gives the opportunity to learn & strengthen skills to gather data, create worksheets, analyse &chart the results &integrate findings into reports & assignments. It is a powerful spreadsheet. An electronic spreadsheet is a worksheet consisting of rows & columns in which data can be entered and stored. A speadsheet is used to store information in memory of the computer screen in a desired manner. To carry its various tasks, the application organizes each of its file, also called a workbook, into sub files called worksheets. Microsoft Excel identifies each one of its files as a workbook & by default, a starting document in Microsoft Excel is called Book1. Microsoft excel is a Multiple Document Interface(MDI), which means you can open more than one file, more than one workbook, inside the application.

UNDERSTANDING WORKING AREA OF EXCEL WORKSHEET
An Excel document is called a worksheet, which is the basic file in Excel & each workbook can contain multiple pages, which are called worksheets. They are identifies Sheet1, Sheet2 & so on. A worksheet is simply made of cells & at all times atleast one of the cells on the worksheet you are working on has focus. That cell is referred as active cell.
Cells

A cell can be defined as a box used for entering data. Vertical lines of cells are formed by columns (A,B,C«« & horizontal lines by rows (1,2,3,«.). There are a total of 65,536 cells in a worksheet.
Cell Pointer

in the workbook so that the same 2-D range is referenced on each sheet. one could define a range on Sheet1 to Sheet4. . the cell pointer would always be displayed at A1. Working with cells Entering Data to cells: In general Excel accepts two types of data: values and texts. such as B5:D25 Multi sheet or 2-D: A range that spans multiple sheets. if any entry is not value.A highlighted rectangle on the worksheet. whic h includes the cells in A5:F15 on each sheet. This cell address identifies the location of each cell. The rows are identi fied by numbers. The range can be referred as Sheet1:Sheet4 A5:F15. Range A range is any combination of cells that are selected. labelled across the top of the sheet in the heading area. Formula Bar: Beneath the tool bar and just above the worksheet is the Formula bar. Cell Address Each column and row intersection creates a cell into \. The cell pointer shows the places where the data eing typed will be entered on a worksheet. usually contiguous. A particular cell is addressed by first writing the column letter followed by the row number. Firstly. Single sheet or 2-D: A group of adjacent cells are contiguous in a single worksheet. indicating the currently active cell is called the cell pointer. one can enter and revis e data within the formula bar for the current cell in the active worksheet. Secondly the formula bar displays whatever is inside the current cell. labelled down the left side of the worksheet in the heading area. generally so tha t data can be entered or include the in a command or formula. It serves two important functions in Excel. In Excel there are two types of ranges. Excel treats is a text. The columns are identified by letters. As a rule. For example. which data is entered. When a new worksheet is started.

logical values such as TRUE or FALSE. the SUM function adds the values or ranges of cells. with no resu lting value. a formula can be a maximum of 1024 characters. Microsoft Excel varies the value in one specific cell to a result which is required. A formula must begin with an equals sign(=) for Excel to recognize it as such. Goal seek commands Goal seek is a suite of commands sometimes called what -if analysis tools. array error values such as #N/A. Excel aligns most values.Around 32000 text characters can be entered in a cell Entering Formulas:The data in a formula can consist of numbers. Structure: The structure of a function begins with the function name. The operators include the usual + & . Otherwise the ³formula´ will be taken as plain text. such as numbers& dates. type an equal sign(=) before . text. If the function starts formula. the arguments for the function separated by commas. Arguments can be constants. duration & the principal amount of loan. or structure. which results in the amount we specify. When goal seeking. or other functions. Text:. such as numeric value. with the right side of their cells. Using Functions to Calculate Values Functions are performed formulas performing calculations using specific values called arguments. or cell references.with the asterisk(*) for multiplication & forward slash(/) for division. & the closing parenthesis. functions. & the PMT function calculates the loan payments based on an interest rate. text values. or cell addresses that can be combined with arithmetical operators. formulas.Value:.A value is any datum that has significance beyond the characters typed. in a particular order. Argument: Arguments can be numbers. Using the Goal seek command in the tool menu we get the value for a formula. For example. Excel calculates formula as soon as it is entered and displays the result on the screen. followed by an opening parenthesis.

#VALUE The formula contains an invalid operator or argument. #N/A Data is not available #NAME Formula references a name that is unknown to Excel.the function name. you can create a macro to forma t those cells so that the text wraps. Macros If you perform a task repeatedly in Microsoft Excel. A macro is a series of commands & functions that are stored in a Mathematical Visual Basic module & can be run whenever you need to perform the task. the formula palette will assist in the process. if you often enter long text strings in cells. For example. #DIV/0I Dividing by zero is invalid. Worksheet functions listed by category y y y y y y y y y y y Databases Dare & Time External Engineering Financial Information Logical Look up & References Math & Trigonometry Statistical Text &Data Recognising Error Results The following is a list of common error results Excel returns when you enter a formula that Excel can¶t evaluate:##### The column is nit wide enough to display the number. As a formula is created that contains a function. Charts . you can automate the task with a macro.

We can create a chart with the help of chart wizard. . area. create chart etc. delete or insert rows or columns. Protecting Worksheets Protecting data & formulae is especially important when more than one person is using the workbook. To turn on the protection choose tools -> Protection -> Protect sheet & by entering a password the sheet is protected. Once the sheet is protected.Excel also provides provision for changing a set of data to charts. we can¶t change the contents of any locked cells. The different chart types are bar. by specifying a chart type & selecting the data series. pie etc.

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