DOWNTOWN OAKLAND ASSOCIATION INTERIM BOARD OF DIRECTORS JULY 21, 2009, 10:00AM 300 LAKESIDE DRIVE -KAISER CENTER,

2ND FLOOR LOBBY

Present: JC Wallace/SKS, Laurie Berberich/CAC, Martin Ward/Old Oakland, David Goodman/Clorox, Carmen Santisteban/Shorenstein, Martin Ward/Old Oakland, Lisa Rhine/Press Building, Ke Norman/Nailphoria, John Bruno/CIM

Excused Absence: Chris Curtis/Metrovation, Scott Stafford/CIM, Aliza Gallo/City of Oakland, Paul Grafft/Shorenstein Staff: Marco Li Mandri/Executive Director, Helen Wyman/District Manager, Steve Snider/Asst. District Manager, Ted Tarver/Block by Block

Minutes: DISCUSSIONS HELD AND DECISIONS MADE BY THE INTERIM BOARD OF DIRECTORS SUBJECT Introductions Minutes of June 23, 2009 Interim Board meeting DISCUSSION JC called the meeting to order at 10:00a.m following the Joint Board Meeting. Introductions were made The minutes of the June23 meeting were reviewed by the Interim Board. ACTION?

Annual Elections, Authorize Organization Committee to Serve in capacity of Nominations Committee

Now that the two required payment cycles have been processed by the City and all payments have been received in full, interim Board members are now eligible to be consider for the Board of Directors pending nomination and election. E.D. Marco Li Mandri will write a letter outlining the nomination process. The letter will be signed by Secretary Paul Graft and distributed. The plan is to have a rotating Board, meaning Board members will have different length terms so there is experienced members at all times.
DOWNTOWN OAKLAND ASSOCIATION

Martin Ward moved and Laurie Berberich seconded that the minutes of the June 23rd meeting be approved. The minutes were approved unanimously. JC Wallace moved and Martin seconded that the Organization Committee serve in the capacity as the Nominations Committee to solicit the first nominations to the Board. The letter will be mailed out in early August calling for the Annual meeting. The

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Authorization to allow President to allocate funds up to $1500 per item, based upon previously approved budget.

Marco explained the need to occasionally allocate preapproved funds for specific expenses under $1500 without specifically requesting Board approval in advance. Marco used the OPD/BBB Nextel phones as an example of purchases that need to happen in a timely fashion in between Board meetings. Purchases will be reported at next Board meeting and documented in financial reports.

Financial report Laurie Berberich

Report on Hardship Exemption Applications from Organization Committee, others pending: (Youth Radio, Church, AT&T)

The Interim Board reviewed the Year to Date financial report. The financial report had an error and Marco requested that the report get run by Laura Li Mandri for corrections and clarification. The report is presented in a new format that Deborah Boyer and Laurie Berberich had agreed upon. Marco reported that he was still waiting for the completed application from Youth Radio to the Board for hardship exemption. Once the Board had received it, it would be reviewed by the Organization Committee and considered. The approval to fund 100% of the Youth Radio assessment would still fit within the pre-authorization to the Org Committee by the Board for Hardship this year. The Hardship reimbursements come out of the Contingency budget. Marco stated that he was also waiting for a response from the First Church of Christ, who had also inquired about hardship. JC Wallace asked about the AT&T payment. Marco said they have had the information for two months and are still processing the paperwork. 1) Martin ward inquired about the Downtown Event. Marco said more info will come after the August 4th DISI Committee. Please e-mail Carmen ideas and suggestions. Aliza Gallo and the City have agreed to forgo their $7500 reimbursement if we put funds towards an event that promotes small businesses. 2) JC asked if the Board would like the Joint Board Meetings to continue. Laurie Berberich and others agree they like the format.

motion was approved unanimously. Laurie Berberich moved and Carmen Santisteban seconded the motion to allow the President to approve items, not to exceed $1500 based upon the previously approved budget. The motion to give the President this authority was approved unanimously. Laurie Berberich moved and Martin Ward seconded approval of the financial report. The motion was approved unanimously. No action taken

Other

No action taken .

Next Board meeting Adjournment

Next Meeting Date: September 22, 10:00 a.m., at Kaiser Center, following the Joint Board Mtg. The meeting adjourned at 10:45 a.m.

Minutes taken by: Steve Snider, District Manager Downtown Oakland Association Marco Li Mandri, Executive Director Downtown Oakland Association