UN VOLUNTEER DESCRIPTION OF ASSIGNMENT Preamble: The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism

to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers. In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities. In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive. 1. UNV Assignment Title: 2. Type of Assignment: 3. Project Title: 4. Duration: 5. Location, Country: 6. Expected Starting Date: 7. Host Agency/Host Institute: UNV Programme Officer International UN Volunteer UNV Programme Officer 2 Years Suva, Fiji As soon as possible UNDP Multi Country Office

8. Brief Project Description: The UN Volunteer Programme Officer is placed within the UNDP Multi Country Office covering 10 1 countries in the Pacific, and operates under the same conditions of service that define all other UN Volunteer Specialists contracts and is her/himself a UN Volunteer. The UNV Programme Officer reports through the UN Resident Coordinator and UNDP Resident Representative to the UNV Executive Cocoordinator to whom s/he is ultimately responsible.

9. Organizational Context: The first UN Volunteers in the South Pacific were placed as early as 1973. Since then over 560 international and national UN Volunteers have served in the 10 countries, with the overall objective to contribute to peace and development through volunteerism; • • • By advocating for recognition of volunteers, By working with partners to integrate volunteerism into development programming, By mobilizing an increasing number and diversity of volunteers.

The UNV programme in the Fiji Multi Country Office makes distinctive contributions through volunteering in the areas of promoting governance, poverty reduction, youth development, gender equity, human rights, information communication technology development, and monitoring and evaluation of the Millennium Development Goals.


The UNV Fiji Field Unit covers 10 countries – Palau, Republic of the Marshall Islands, Federated States of Micronesia, Vanuatu, Kiribati, Nauru, Tonga, Tuvalu, Solomon Islands and Fiji.

As per May 2011 21 UN Volunteers serving in the 10 countries, 18 International and3 National UN Volunteers with an additional 8-10 UN Volunteers under recruitment. 10. Type of Assignment Place: Assignment with Family 11. Description of tasks: Under the direct supervision of UN Resident Coordinator and UNDP Resident Representative the UNV Programme Officer will undertake the following tasks: a. UNV Programme Development  Overall responsibility in the development and management of the UNV Programme and collaborations with partners;  Support and collaborate in the development of concept notes and proposals for joint programming initiatives with UN agencies;  Provide strategic guidance and facilitate operationalisation of effective mechanism and structures for expanding and nurturing volunteerism e.g. piloting of volunteerism as a mechanism for sustainable capacity development in target countries ;  Undertake field-monitoring visits, provide technical guidance to project teams, analyze project performance and be able to deal with problems that might hamper progress;  Monitor closely projects implementation based on the work plan and verify activities against actual budget expenditures;  Participate and advocate for the integration and mainstreaming of UNV areas of comparative advantage in the UN Development Assistance Framework (UNDAF), other UN programming frameworks and relevant development instruments i.e. National Human Development Reports (NHDR), Strategies for the Millennium Development Goals (MDGs) achievements, Common Country Assessment (CCA), UNDAF, CCF and other agencies’ Country Programmes and Evaluation Reports  Maintain an information database on locally available and relevant socio-economic information that might influence the UNV Programme; and  Keep abreast with developments relating to UN Volunteers’ contribution to the country. b. UNV Assignment Planning and Management  Making major contribution to individual assignment preparation in conjunction with the UNV Field Unit team, UNDP including the drawing up of detailed workplans and Assignment descriptions;  Liaising with authorities concerned in order to ensure that all prerequisites for the fielding of UNV Specialists (for e.g. local counterpart staff, necessary equipment, administrative support, office space, project budget provisions by the Government, training facilities, etc.) are made available prior to the arrival of the volunteer;  Participate in regular reviews and discussions with project management and UN Volunteers on project progress, revisions, implementation schedules and constraints;  Keeping comprehensive updated records of the contractual status of all serving UNV Specialists and initiating timely action on decision concerning assignment extensions, renewals and replacements, leave entitlements, reporting requirements etc., submitting them to the Resident Representative’s office well in advance for approval and subsequent transmission to UNV HQ;  Ensuring that inventories of all UNV supplied equipment, purchase lists, vehicle insurance (if applicable), proper disposal of equipment etc. are systematically compiled, filed and sent to UNV HQ in a timely manner in accordance with the procedures outlined in the “instructions for the Administration of UN Volunteers” and the UNDP POPP;  Preparing outgoing correspondence for the Resident Representative’s signature, to UNV HQ, Government, UN Agencies, NGOs, etc. on UNV-related matters; and  Giving personal support and guidance to the UNV cadre in the country through the sharing of concerns, expectations, ideas and advice, building up a mutual support network for volunteers in the country.

c. Information and Recruitment Operations  Encouraging and acting as focal point for the preparation, co-ordination and dissemination of information materials related to the UNV programme and specific UNV activities for: local and international media, UNV News, UN information services, interested candidates, special recruitment efforts and other promotional activity; including the UNV Fiji Website with photos, stories and related material on a regular basis;  Assisting the UNDP Multi Country Office and/or national focal points in identifying and interviewing potential candidates for UNV assignments; completing interview forms; reviewing candidatures and briefing selected candidates prior to departure, on UNV policies and procedures, conditions of service;  Helping in the organisation of International Volunteer Day activities and other such collaborative efforts with local and international volunteer Agencies; and d. Promotion of Volunteerism  Provide assistance in the set up and implementation of volunteer schemes and youth networks;  Coordination and support to IYV+10 and beyond in the targeted countries covered by Fiji Field Unit;  Network with local voluntary organization(s) and build relations; and  Contribute articles/write-ups on field experiences and submit for UNV publications/websites, newsletters, press releases, etc. ;  Encourage serving volunteers to embrace the ideals of volunteerism and be the best advocates of volunteer action through training and provision of promotional materials; e. Security Related Support  Regular updates to UNDSS of all incoming and in country UN Volunteer and dependent information;  Maintain constant dialogue with the Designated Official (DO), Regional Security Advisor (RSA) and host agencies and ensure continued flow of information on the latest information, at any given time, on the security situation in the country of assignment;  Support the DO and host agency for the evacuation/relocation of the UN Volunteers as authorized by the UN RSA;  Keep UNV HQ informed regularly on the security situation in the country and concerns, if any, and measures taken/to be taken; and The UNV Programme Officer’s role is a full one. Therefore she/he is expected to work full-time at developing and administering the UNV Programme. Following a careful assessment of the UNV Programme Officer’s workload, by the UNDP Resident Representative and UNV HQ, the assignment of non-UNV related tasks to the UNV Country Programme Officer may be welcome if they do not detract from the other responsibilities listed above. Such tasks should have the quality of strengthening the UNV Programme Officer’s integration into the UNDP programme team and enhance his/her experience, understanding and knowledge of programming and country issues. Furthermore, UN Volunteers are encouraged to:  Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);  Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;  Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;  Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;  Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; and  Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

12. Results/Expected Output: The results of the UNV Programme Officer’s contribution will impact on the UNV Programme for 10 countries in the Pacific by ensuring its’ effective integration in the UN programming processes contributing to the development agenda. Further, the results will foster the promotion and profile of volunteerism for development in it’s’ entirety, including: promotion, facilitation, networking, recognition and sustainable capacity development. 13. Qualifications/Requirements:  University degree in development studies, political sciences, international relations or other social sciences in development related field. Post graduate degree will be an added advantage;  Extensive Work Experience (at least 6 years) in the field of development cooperation, aid coordination, programme management, finance or public administration, preferably with a public or international organization;  Past volunteering experience essential;  Previous work experience and/or knowledge of Pacific Island Countries would be an advantage;  Experience in writing project documents;  Experience in resource mobilization and knowledge of regional donors;  Good working knowledge of international and UN conventions, in particular the Millennium Development Goals (MDG); knowledge of the Mauritius Strategy of Implementing (MSI) would be an asset; Language Skills:  Fluency in written and oral English is a requirement. Computer Skills:  Experience in the usage of computers and office software packages (MS Word, Excel, Power point) is essential. Good understanding of relational databases at the user level;  Knowledge and familiarity with CMS will be an asset to assist with the website update; Competencies:  Professionalism and integrity: demonstrated ability to apply good judgment, maintain confidentiality and be accurate and objective ;  Ability to take initiative, ownership, and work independently under established procedures: willingness to accept wide responsibilities;  Commitment to continuous learning: willingness to keep abreast of new developments for programme development and management;  Planning and organizing: ability to establish priorities and to plan and coordinate own work;  Ability to work collaboratively across cultures and disciplines, within teams and with staff of different organizations;  Ability to coordinate work with others, work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;  Communication: good spoken and written communication skills, including ability to draft clear and concise reports;  Good interpersonal skills, Teamwork and Respect for diversity and ability to operate effectively across organizational boundaries;  Ability to establish and maintain effective partnerships and working relations in a multi -cultural, multiethnic environment with sensitivity and respect for diversity ;  Flexibility and willingness to travel across the region;  Commitment towards the UN Core Values.

14. Living Conditions: Suva, the capital of Fiji, is located on the southeast coast of the island of Viti Levu. Viti Levu at 10,400 sq km (4052 sq mi), and Vanua Levu at 5587 sq km (2160 sq mi) are the biggest islands in the Fiji group.

With a population of approximately 141,000 , Suva is a multiracial and multicultural city. Indigenous Fijians and Indo - Fijians , the two principal ethnic groups of Fiji, comprise the bulk of Suva's population, but the city is also home to the majority of Fiji's ethnic minority populations, which include Caucasians and Chinese, amongst others. The majority of expatriates working in Fiji are also based in Suva. The most widely spoken language is English , but Fijian , Hindustani , and other Indian languages are also spoken by their respective communities. Fiji enjoys a mild and stable climate most of the year due to the large expanses of open water that surround its islands. The wet season extends from November to April, but rain falls throughout the year. Daytime temperatures average around 25°C (77°F), and humidity is generally high. Tropical cyclones can blow up between November and April, although they are rarely dangerous. The UN Volunteer will have access to all reasonable modern facilities including a private hospital, sporting facilities, supermarkets, and international schools. Fiji along with many other Pacific islands is renowned for being one of the friendliest nations in the world. However, UNVs still need to take necessary security precautions wherever possible. Modest accommodation is readily available in Suva.

15. Conditions of Service A 24 Month contract; monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, equivalent to USD 2,099 for single person, USD 2,349 for person with one dependant, and USD 2,546 for person with two or more recognized dependants will be provided. In addition the successful UN Volunteer will also receive a settling in grant which is intended to assist her/him establish permanent residence at the duty station, eg: purchase of basic household items such as furniture, kitchen utensils, bed linen, etc.; life, health, and permanent disability insurance. Upon repatriation the UN Volunteer will be provided with a return airfare as well as a resettlement allowance of USD 150 per month of satisfactory service. If you are not registered in the UNV database, please apply by registering your profile at http://one.unv.org . Important: Please select the following code from the drop down menu on the first page of the registration form: “11FIJ_PO”. If you are registered in the UNV database, please update your profile through https:\\myprofile.unv.org and then send your UNV ID number by email, and with “11FIJ_PO” in the subject field of your message, to: volvacancy@unvolunteers.org . The United Nations Volunteers programme is committed to ensuring gender equity among UN Volunteers and welcomes applications from women Application Deadline: 08 July 2011

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