Process Orders (PP-PI-POR

)

Release 4.6C

HELP.PPPI

Process Orders (PP-PI-POR)

SAP AG

Copyright
© Copyright 2001 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, OS/2®, DB2/6000®, Parallel Sysplex®, MVS/ESA®, RS/6000®, AIX®, S/390®, AS/400®, OS/390®, and OS/400® are registered trademarks of IBM Corporation. ORACLE® is a registered trademark of ORACLE Corporation. INFORMIX®-OnLine for SAP and Informix® Dynamic Server Informix Software Incorporated.
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Process Orders (PP-PI-POR)

Icons
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Contents
Process Orders (PP-PI-POR) .............................................................................8
Process Order................................................................................................................................ 9 Data Flow During Process Manufacturing................................................................................ 10 Process Order Management....................................................................................................... 11 Order Processing ........................................................................................................................ 14 Order Closing .............................................................................................................................. 15 Creating Process Orders ............................................................................................................ 16 Creating Process Orders With Material & Master Recipe ....................................................... 18 Production Version Selection ................................................................................................... 20 Selecting Production Versions Manually ............................................................................ 22 Selecting a Master Recipe ....................................................................................................... 23 Parameters in Customizing................................................................................................. 24 Validity of the Recipe .......................................................................................................... 25 Automatic Master Recipe Selection.................................................................................... 26 Selection Priorities ......................................................................................................... 27 Example: Selection Priorities.................................................................................... 28 Automatic Batch Creation ........................................................................................................ 29 Operation Overview ................................................................................................................. 30 Changing Operation/Phase Data ............................................................................................. 31 Changing Process Instructions ................................................................................................ 32 Assigning Values to Process Instruction Characteristics......................................................... 33 Creating Process Orders with a Material and Without a Master Recipe ............................... 35 Creating Process Orders Without a Material and With a Master Recipe............................... 37 Creating Process Orders Requiring Approval ......................................................................... 38 Converting Planned Orders Collectively .................................................................................. 41 Converting Planned Orders Individually................................................................................... 43 Partially Converting Planned Orders ........................................................................................ 44 Scheduling ................................................................................................................................... 46 Scheduling Types........................................................................................................................ 47 Scheduling Parameters in Customizing ................................................................................... 48 Changing the Scheduled Dates Manually................................................................................. 49 Order Floats ................................................................................................................................. 50 How the Control Key Influences Scheduling............................................................................ 51 Scheduling Phases ..................................................................................................................... 52 Scheduling Rules ........................................................................................................................ 53 Secondary Resource Scheduling .............................................................................................. 54 Midpoint Scheduling and Capacity Scheduling ....................................................................... 56 Capacity Requirements .............................................................................................................. 57 Scheduling Log and Results ...................................................................................................... 58 Scheduling and Scheduling Results on the Screen ................................................................ 59 Material List Components .......................................................................................................... 60 Data from the Material List ......................................................................................................... 61 Creating a Process Order for a Material without a Material List ............................................ 63

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...................................................................... 133 How to Create Inspection Lots....................................................... 118 Planned Costs for Materials Manufactured In-House .......................................................................................... 117 Planned Costs for Components............................................................................................................................................................ 110 When is the Availability Checked?.......................................................... 116 Cost Elements ............................ 115 Preliminary Costing ............................................................................................................................ 91 Example: Calculations Using Physical Batch Quantities ............................................................................................................................................................................................................................... 105 Check Rule ........................... 73 Classifying Material List Components..................................................................................... 71 Filtering Components .............. 121 Planned Costs for Production ..................................................................................................................................................................................................................... 119 Planned Costs for Materials Procured Externally ..................................................................................................... 83 Material Quantity Calculation With Batch Data ............................................................................................................... 130 Actual and Planned Data after Order Release............................................... 128 How to Release Operations and Phases............................................................................................................................... 113 Carrying Out Availability Checks .............................................................................................. 120 Manufacturing Costs ..................................................................................... 108 At What Level is the Availability Check Carried Out? ............................................................................. 72 Deleting Components......................... 134 April 2001 5 ........................................................................................................................ 122 Planned Costs for Internal Activity ..................................... 123 Setting up a Quantity Structure ..................................................................................................................................................................................................................... 111 Collective Availability Checks ..... 114 Checking Collective Availability Online......................... 86 Example: Calculations Using Active Ingredient Quantities of Batches.................................................................................................................................................................................................................. 76 Basic Functions of Material Quantity Calculation...................................... 101 Displaying and Printing Formula Overviews ................................................................................................................................................................... 126 Releasing Process Orders..................................................................................................................................................................................................................................................... 75 Material Quantity Calculation.................. 127 Releasing Process Orders................................................................................ 125 Overhead Groups ......................................... 124 Overhead Costs................................................................................................... 65 Assigning Components ................................. 79 Example: Calculating Product and Component Quantities................................................................................................................................................................................................................................................... 94 Defining Material Quantity Calculation................................................................................................................................... 131 Deviation Recording ............. 102 Checking the Availability of Material........................................................... 98 Performing Material Quantity Calculations................................................................................ 129 Collective Release of Process Orders ............................................................ 70 Sorting Components ............................................ 69 Reassigning Components ..... 103 Checking Group ... 64 Component Detail Screens.......................SAP AG Process Orders (PP-PI-POR) Entering or Changing Material Components in the Material List .... 107 How is the Availability of Materials Determined? ....................................... 109 Checking the Availability of the Materials in an Order....................................................................... 132 Inspection Lots/Inspection Characteristics.............................................................................. 74 Example: Batch Splitting ................................................................................................................................................................................................................... 68 Creating Components .......................................................................................................

Process Orders (PP-PI-POR)

SAP AG

How to Delete Inspection Lots ................................................................................................. 136 Partial Lot Creation from the Process Order.......................................................................... 137 Creating Inspection Characteristics........................................................................................ 138 How to Delete Operations With Inspection Characteristics ................................................... 139 Printing ....................................................................................................................................... 140 Printing Shop Floor Papers...................................................................................................... 141 External Processing.................................................................................................................. 143 Goods Movements .................................................................................................................... 145 Planned Withdrawal of Material Components ........................................................................ 146 Unplanned Withdrawal of Components for an Order ............................................................ 148 Delivery to the Warehouse ....................................................................................................... 149 Automatic Goods Receipt ........................................................................................................ 150 What Checks are Carried Out During a Goods Receipt? ...................................................... 151 Delivery to Stock: Costs ........................................................................................................... 152 Delivery to Stock: Updates in the Material Master................................................................. 153 Delivery to Stock: Updates in the Order ................................................................................. 154 How to Post a Goods Receipt .................................................................................................. 155 Completion Confirmations in Process Orders ....................................................................... 156 Which Objects Can Be Confirmed?......................................................................................... 157 What Data Can You Confirm? .................................................................................................. 158 Fixed Parameters in Completion Confirmations.................................................................... 159 Variable Parameters in Completion Confirmations ............................................................... 160 Entering Completion Confirmations ....................................................................................... 161 How to Enter Confirmations at Phase Level .......................................................................... 163 How to Enter Confirmations at Order Level ........................................................................... 165 Entering Collective Confirmations.......................................................................................... 166 Goods Movements and Confirmations ................................................................................... 168 Reworking Goods Movements ............................................................................................... 170 How to Rework Goods Movements .................................................................................. 171 Reworking Actual Costs ........................................................................................................... 172 How to Redetermine Actual Costs ......................................................................................... 173 Running Confirmation Processes Separately ........................................................................ 174 Canceling Completion Confirmations..................................................................................... 175 How to Cancel a Completion Confirmation ............................................................................ 176 How to Display Canceled Confirmations................................................................................ 177 Decoupling of Confirmation Processes.................................................................................. 178 Settings for Decoupling Processes Carried Out During Confirmation ................................... 180 Example: Background Processing ......................................................................................... 181 Processing Predefined Confirmation Processes.................................................................... 182 Order Settlement ....................................................................................................................... 183 Order Closing ............................................................................................................................ 184 Technical Completion of Process Orders............................................................................... 185 Business Closing of Process Orders...................................................................................... 187 Archiving .................................................................................................................................... 189 Mass Processing ....................................................................................................................... 190 Status.......................................................................................................................................... 191 System/User Statuses............................................................................................................... 192

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Display Status ........................................................................................................................ 193 Status in Process Orders ......................................................................................................... 194 Business Transactions ............................................................................................................. 196 What is a Status Profile? .......................................................................................................... 197 What is a Selection Profile? ..................................................................................................... 199 Co-Products ............................................................................................................................... 200 Process Orders with Co-Products: Prerequisites ................................................................. 201 Co-Products: Costs................................................................................................................... 202 Co-Products: Using a Source Structure ................................................................................. 203 Information Systems................................................................................................................. 204 Order Information System ........................................................................................................ 205 Search Optimization............................................................................................................... 206 Order Information System: Profiles In Customizing............................................................... 207 Object Overview..................................................................................................................... 209 Object Detail List .................................................................................................................... 211 Collective Availability Checks................................................................................................. 213

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Process Orders (PP-PI-POR) Process Orders (PP-PI-POR)

SAP AG

Process Orders (PP-PI-POR)
Purpose
Process orders are the main element used for the detailed planning and execution of process manufacturing. A process order describes the production of batches (materials) in a production run or the rendering of services. It is generated from the master recipe and contains all the information specified during process planning. You use a process order to plan the quantities, dates, and resources of the manufacturing process, to control process order execution, and to define rules for the account assignment and settlement of the costs incurred. In PP-PI, process orders perform the same function as production orders in PP.

Implementation Considerations
Install this component in process manufacturing companies.

Integration
If you want to Plan material usage during the process Plan how the resources are to be used during the process Plan the external processing of steps in the process Plan quality inspections during production Provide data for process control Prepare cost determination using the master recipe Then you must install the component Material Master (LO-MD) Resources (PP-PI-MD) Purchasing (MM-PUR) Quality Planning (QM-PT) Process Management (PP-PI-PMA) Controlling

Features
This component comprises all functions for order processing [Page 13] and order closing [Page 15].

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Process Orders (PP-PI-POR) Process Order

Process Order
Definition
Manufacturing order used in process industries.

Use
Process orders are used for the production of materials or for rendering of services in a specific quantity on a specific date. They enable the planning of resources, control of process order management, and specify the rules for account assignment and order settlement.

Structure
A process order consists of operations, each of which is carried out at a primary resource. An operation is subdivided into phases. A phase is an independent process step that contains the detailed description of a part of the entire manufacturing process. Phases are carried out at the primary resource of their superior operation. The way phases are related to each other specifies the sequence of the manufacturing process. Phase relationships can be sequential, parallel, or overlapping. Several materials required for the execution of a specific process step can be planned for an operation or phase. A phase contains standard values for activities. These values serve to calculate dates, capacity requirements, and costs. Several secondary resources can be planned for operations and phases in addition to the primary resource. A phase contains a number of process instructions that convey information relevant to process control.

Integration
A process order can be based on a master recipe [Ext.]. A process order can be created from a planned order. During order processing, the process instructions of a phase are transferred to the control recipe destination that requires the information for process control. An inspection lot for inspection during production can be created when a process order is released.

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instructions Proc. During material requirements planning. it is possible to record actual values of the process to functions for process data documentation and evaluation. planned orders are converted into process orders. The actual production dates are calculated using the basic dates. process management receives process messages from the process control level and transfers them to different destinations. A process order provides a detailed description of the actual production of one or more materials in one production run. post material consumptions or production yields as goods movements. A master recipe is used as the basis for a process order./ PI sheet PI sheet Process control level A production process is triggered by existing production requirements. The basic dates and production quantities are copied from the planned order. 10 April 2001 . For instance. It defines. the planned resources and material components. the process instructions maintained in the order are bundled into control recipes during process management. In return. units • Personnel Master recipe Master recipe Manual Process order Process order PP-PI MM Process data documenProcess data documentation and evaluation tation and evaluation Process management Process management QM Process Process messages messages Control recipe: Control recipe: Proc. and transfer quality data to results recording of Quality Management. You can also create a process order manually. After a process order has been released for production. During process planning./ Process control sys. The control recipes are either transferred to a process control system via a specific interface or they are displayed in natural language in the form of a process instruction sheet (PI sheet) which can be maintained by the line operator.Process Orders (PP-PI-POR) Data Flow During Process Manufacturing SAP AG Data Flow During Process Manufacturing Production rqmts Production rqmts Planned order Planned order PP Materials Materials • Material master • BOM Resources Resources • Proc. instructions • Automatic • Manual ctrl (PI sheet) Process control sys. production requirements are converted into planned orders defining the planned basic dates and production quantities. for example.

destinations In-process quality inspections Order confirmations Phases Process instructions Costs Resource allocations Material components Relationships Relationships Material availability check Release of process order Creating & downloading control recipes Material withdrawals Process planning comprises all activities that are performed during the creation and release of a process order. order Operations Production rqmts Process order creation eröffnung Scheduling Cap.SAP AG Process Orders (PP-PI-POR) Process Order Management Process Order Management The procedure involved in process order management can be divided into the following steps: • • • Process planning Process order execution/process management Order closing Archiving / Deleting Process data documentation Process order settlement Proc. for diff. rqmts plan. The control recipes are either transferred to a process control system via a specific interface or they are displayed in natural language in the form of a PI sheet which can be maintained by the line operator. mess. In process management the process instructions maintained in the order are bundled into control recipes. Process order execution comprises: • Withdrawal of required material components from the warehouse April 2001 11 . Goods receipts Proc. Important steps in process planning are: • • • • • Order creation Scheduling Capacity requirements planning Material availability check Order release The release of the process order represents the end of process planning and is the prerequisite for carrying out the business functions for process order execution and process management.

for example for documentation or evaluation purposes In PP-PI. Order closing comprises the following activities: • • • Process order settlement Process data documentation Reorganization of process orders (archiving and deleting) 12 April 2001 . In return to the transfer of control recipes. the activities of order execution are carried out using process messages.Process Orders (PP-PI-POR) Process Order Management • • • • Confirmations on the order processing status In-process quality inspections for the inspection lot Goods receipt from production SAP AG Sending of actual process data to different destinations using process messages. process management receives process messages from the process control level and passes them on to different destinations.

SAP AG Process Orders (PP-PI-POR) April 2001 13 .

• Release of process order Process order execution and process management • • • Creating and downloading control recipes (optional) Printing shop floor documents Carrying out material withdrawals Withdrawing material components required in the manufacturing process in the form of goods issues from the warehouse. You only create control recipes during process order execution if you want to use PI sheets and/or process control systems.Process Orders (PP-PI-POR) Order Processing SAP AG Order Processing Order processing comprises the central processing steps involved in the life cycle of a process order. In addition. If you also want to carry out in-process quality inspections for your orders. it can later be rescheduled automatically or manually whenever changes relevant to scheduling have been made. you must also select the corresponding components from Process Management. 14 April 2001 . • • • Recording confirmations Carrying out in-process quality inspections (optional) Posting goods receipts Delivering the manufactured product to the warehouse by posting a goods receipt. Process planning comprising • Process order creation − − − − • Selecting a master recipe Creating reservations or copying them from planned orders Calculating planned costs Creating capacity requirements for the resources Scheduling Starting with the basic order dates. In this case. the system automatically schedules the process order when you create it. you must select the relevant components from Quality Management.

April 2001 15 .SAP AG Process Orders (PP-PI-POR) Order Closing Order Closing Order closing comprises the following steps carried out at the end of the life cycle of a process order: • • Process order settlement Archiving of process orders To be able to settle a process order. you must choose the special functions for process manufacturing within Product Cost Controlling.

basic dates. Certain data is already specified in the planned order (material. The partially converted planned order is fixed. Its secondary requirements are reduced in accordance with the converted partial quantity The planned order still exists until the Delete planned order indicator is set: − − This occurs automatically as soon as the planned order quantity is completely covered by process orders You can set it if you do not want to convert the planned order anymore (independent of the planned order quantity that is still open). When a planned order is partially converted to a process order • • 16 April 2001 . A distinction is made between the following: − − − • − − − − − Collective conversion [Page 41] (n planned orders Individual conversion [Page 43] (1 planned order Partial conversion [Page 44] (1 planned order n process orders) 1 process order) n process orders) You can also create a process order manually: With reference to a material and master recipe [Page 18] With reference to a material but without a master recipe [Page 35] With an approved master recipe [Page 38] Without reference to a material but using a master recipe [Page 37] With a reference. …). material. which triggers a regenerative planning of the material and its components during the next requirements planning run. and the order dates are copied from the planned order The secondary requirements of the components are converted to reservations A planning file entry is generated when changing the requirement quantity or basic dates from the planned order.Process Orders (PP-PI-POR) Creating Process Orders SAP AG Creating Process Orders Use You can create process orders in the following ways: • As a rule. which means it is not changed again in a requirements planning run. the order quantity. This process is the same as when you create a process order manually with a reference to a material. Features When a planned order is converted to a process order • • • The material to be produced. operations. process instructions) or by entering a sales order. relationships. quantity. process orders are created when planned orders [Ext. Here you can select an object by choosing Continue (settlement rule. possibly the master recipe.] are converted in requirements planning.

if required . and resource data are copied from it. Automatic batch creation [Page 29] is possible for the material to be produced. as well as the components in the material list.SAP AG Process Orders (PP-PI-POR) Creating Process Orders • The production version that is valid for the original planned order quantity is always used if the master recipe selection for the process order to be created is controlled by a production version.is usually selected (see Automatic Master Recipe Selection [Page 26]) and serves as the reference for the process order. A master recipe . phase. When a process order is actually created (manually or by conversion) • • April 2001 17 . The operation.even an approved one.

Otherwise.Process Orders (PP-PI-POR) Creating Process Orders With Material & Master Recipe SAP AG Creating Process Orders With Material & Master Recipe 1. The plant in which the material is to be produced (production plant) The plant in which the goods receipt takes place for the material produced (planning plant). Enter the following data: – Total qty: Here. 4. you must also enter an order number in the Process order field. The Create Process Order: Initial Screen appears. – Order start date or Order finish date: Depending on the scheduling type. the system proposes the lot size in this field. Process orders are generally scheduled backwards. For example: If you want to schedule forwards. 18 April 2001 . The process order type (this controls. – – – – 3. enter the order finish date. or both. The Create Process Order: Header . Choose Continue. If you do not want to schedule your order. Enter the following data: – The material number of the material in your master recipe.process → Process order and then Process order → Create → With material. you specify the quantity you want to produce. 2. If you have selected an order type that requires external number assignment. for example. You must only make an entry here if the planning plant is different to the production plant. you must specify either the order start date or the order finish date. If you want to base your process order on a master recipe. the system automatically assigns a number when you save the process order. make sure that the total quantity you enter in this screen is within the material quantity range specified in your master recipe. If you want to schedule backwards. Choose Logistics → Production . specify both the order start date and the order finish date. Automatic batch creation [Page 29] can be carried out for the material you want to produce. specify the order start date. the system cannot find the specific recipe you want to use. The unit of measure you specified in the material master record is used.General Data screen appears. whether an internal or external number range is to be used) If you enter an order type that requires internal number assignment. If you have predefined a fixed lot size in the material master record of the material you want to produce (MRP1 screen).

5. April 2001 19 . If you do not specify a scheduling margin key. Save the text and choose Back. However. Float after production and Release period The floats before and after production and the release period are specified via the scheduling margin key: If you specify a scheduling margin key. . see Changing Operation/Phase Data [Page 31]. For information on how to change the data now or later. also enter a long text by choosing 7. the data is copied from the master recipe to the process order. SchedMargin key OR Float before production. If you have created more than one production versions. If necessary. there are several different ways to choose a production version (see Production Version Selection [Page 20]). The operation overview [Page 30] appears. If you do not want to change the data that was copied from the master recipe or the bill of material. 8. this field is only used for information purposes and does not influence processing of the order. If the validity period and the lot-size range of the production version match those of the allocated master recipe and alternative BOM.SAP AG Process Orders (PP-PI-POR) Creating Process Orders With Material & Master Recipe – Scheduling Type: Here. – – Priority: You can allocate a level of priority to the order. and the release period with the corresponding number of days. a float after production. save the process order now. If you have only created one production version for the material you want to produce. you can enter a float before production. Choose Operations. you enter a key that specifies how the order is to be scheduled. The system proposes the value that has been defined in the scheduling parameters for the selected order type in Customizing. 6. choose Continue. the system fills these fields automatically.

Quota Arrangement): number range. the system cannot create a production order or a process order.] to determine a suitable recipe along with the corresponding material list. Selection only by production version In this case. If you create a process order without a production version. usage 20 April 2001 . can be controlled in different settings. the system uses the alternative BOM that is defined in the valid production version.]). • Selection According to Quota Arrangement To (automatically) select a production version depending on a quota arrangement. Selection method field): • Selection by production version In this case. quota arrangement usage Enter a quota arrangement usage in the material master record of the material you want to produce that includes production or process orders (MRP2 view. As a prerequisite. Features You can specify that the production version is selected: • • Automatically or manually Depending on a quota arrangement Activities You control production version selection as follows: Automatic/Manual Selection In Customizing for Process Orders (section Define order-type dependent parameters. you: • • Maintain the data on the quota arrangement in Customizing for Process Orders (section Operations. MRP4 view. Prerequisites Suitable production versions have been created in the master recipe or material master record (see Maintaining Production Versions [Ext. The lot-size range and the validity period of the production version apply. Which production version is used. If no production version is found.Process Orders (PP-PI-POR) Production Version Selection SAP AG Production Version Selection Use When you create an order. you determine whether the production version is selected automatically or manually. the system uses the alternative BOM that is defined in the valid production version. you select a Production Version [Ext. the system does not copy the formulas for material quantity calculation. The lot-size range and the validity period of the production version apply. Quota arr. Production version field). the following settings must have been made for selecting alternative BOMs (material master.

the system uses the production version with the next priority once this quantity has been reached. Enter the following data: − − − E (internal procurement) as the procurement type (column P) E (in-house production) as the special procurement type (column S) The production version. the system selects the following production versions in the sequence specified below. a priority: the system only uses the production version for which the lowest value not equal to zero has been specified (highest priority = 1).SAP AG Process Orders (PP-PI-POR) Production Version Selection field) and choose Selection only by production version as the selection method (MRP4 view.] Co-Products: Special Features When you create a process order.] Determining the Source under a Quota Arrangement [Ext.process → Process order and then Environment → Master data → Maintain quotas).] Revision of Quota Arrangement [Ext. Selection method field) • Maintain the quota arrangement for the material (Logistics → Production . see • • • • • Maintaining a Quota Arrangement [Ext. these production versions cannot automatically be copied to the process order. and repetitive manufacturing. Make sure that it is also valid for the quota arrangement period. a maximum quantity: the production version is not used once this quantity has been reached If required. make sure to delete the value entered in the PPI field (plant from which the material is procured) afterwards. product costing. April 2001 21 . However. If the Co-product indicator has been set for the material in the material master. If you use possible entries help to select the production version. If you also entered a maximum quantity. − − − For more information about quota arrangements.] Monitoring Quota Arrangements [Ext. The quota for the usage of this production version If required. all valid production versions for other materials whose BOM contains the co-product as a BOM item. All valid production versions for the material. They are not taken into account in material requirements planning. including those in which the material is used as a co-product in a BOM item 2. provided that the quota arrangement does not define the sequence: 1.

proceed as follows: 1. Choose Choose to copy it to the process order. 22 April 2001 . If you do not want to select a production version. 3. choose Production version to display the list of available versions.Process Orders (PP-PI-POR) Selecting Production Versions Manually SAP AG Selecting Production Versions Manually Prerequisites If you always want to manually select one production version from several possible versions when you create an order. you must define this in Customizing for Process Orders (section Define order-type dependent parameters. you must cancel order creation. If manual selection of production versions has been defined in Customizing. select the production version you want to use. 2. you can choose Versions: overview to display a list containing all production versions for the material you selected. you can select a production version after you have entered the required data on the Create Process Order: Header screen (see Creating Process Orders with Material and Master Recipe [Page 18]). Procedure If several production versions with overlapping lot-size ranges and validity periods have been created for the material. If the settings in Customizing or the production version itself prevent the system from creating a process order for the data you have entered. the system displays a log. If required. the list containing available production versions is displayed directly. To select a production version. If only one production version exists. Production version field). the system copies it directly instead of displaying it first. On the Select Production Version for Material screen. If automatic selection of production versions has been defined in Customizing.

as well as the material list and other recipe data. In Customizing. In special cases. you can specify whether a master recipe has to be selected as well as which criteria should be used in the selection process. April 2001 23 . if you want to create an order for unplanned rework. When you create a process order. The individual operations and phases of the master recipe. for example.SAP AG Process Orders (PP-PI-POR) Selecting a Master Recipe Selecting a Master Recipe A master recipe is used to specify the operations and phases required in a production process. This may be the case. the system selects a master recipe. you may want to create a process order without using a master recipe. are taken over into the process order.

Process Orders (PP-PI-POR) Parameters in Customizing SAP AG Parameters in Customizing You can determine in Customizing: • • • whether a master recipe has to be selected whether selection should be carried out manually or automatically search criteria priorities. such as status of a master recipe 24 April 2001 .

SAP AG Process Orders (PP-PI-POR) Validity of the Recipe Validity of the Recipe In order for a master recipe to be selected for a process order. the system calculates the transfer date of the recipe by subtracting the in-house production time independent of the order quantity defined in the material master from the order finish date. the system selects all master recipes for this material which are valid on the transfer date. if you enter the order finish date. the system uses this date as the transfer date of the master recipe. the system only considers for selection recipes that match up with the data you have specified in your process order. must have the status Released (depends on your chosen settings in Customizing). April 2001 25 . For example: – – if you enter the order start date. The total quantity you have specified in your process order must lie within the charge quantity range you specified in your master recipe. 1. however. it reselects without using the charge quantity. If. as a rule. In addition. In the case of automatic selection. the recipe. If the system cannot select a recipe. 2. it will list all the master recipes available for your material. the system attempts to select a master recipe according to the specified criteria. Manual or Automatic Selection In the case of manual selection. The order dates you have entered in the process order must be valid for the master recipe you want to select. You can select the required master recipe from the list. You can then select the required master recipe from this list. the system cannot select a master recipe automatically.

4. refer to the log ‘Read master recipe’. the system continues its search without taking charge quantity ranges into account.Process Orders (PP-PI-POR) Automatic Master Recipe Selection SAP AG Automatic Master Recipe Selection When you create a process order with a material. For information on the sequence. Please see Selecting a Production Version [Page 22] in this documentation. During automatic selection of a master recipe to match this data. If there are no recipes with a suitable range. Order dates: The system then calculates the date on which the master recipe must be transferred into the order. 3. 2. the quantity of the material to be produced and a basic order date. 26 April 2001 . you enter a material. Material: The system first searches for all master recipes available for this material. Please see Validity of the Recipe [Page 25] in this documentation. the system attempts to select according to the following criteria: 1. Quantity: The system then searches for all master recipes which have a charge quantity range that corresponds to the specified order quantity. Production version: The system searches for production versions valid for this material at this date.

SAP AG Process Orders (PP-PI-POR) Selection Priorities Selection Priorities You may find that several master recipes meet all the selection criteria for automatic recipe selection. according to which the system can then select a specific master recipe. You can set priorities in Customizing for the following entries: • • • For the task list type (master recipe = 2) For the usage (such as production) For the status of the master recipe (such as released) Example: Selection Priorities [Page 28] April 2001 27 . In this case. you can specify certain priorities in Customizing.

Master recipe Production 2. the system then searches for a master recipe with the usage General maintenance and the status created.Process Orders (PP-PI-POR) Example: Selection Priorities SAP AG Example: Selection Priorities You can determine the following priorities in Customizing for plant 1 and order type PI01: Task list type Usage 1. If no master recipes match these criteria. the system first searches for a master recipe with the usage Production and the status released. 28 April 2001 . the system searches for a master recipe with the usage Production and the status created. Master recipe General maintenance Created In this example. If a master recipe matching these criteria does not exist. Master recipe Production Status Released Created 3.

you can configure the system so that batch numbers are assigned automatically.SAP AG Process Orders (PP-PI-POR) Automatic Batch Creation Automatic Batch Creation Use You use this function to create a batch for the material to be manufactured. the system will ask to assign batch numbers automatically when you create and/or release the order. Features You can make the following settings in Customizing (production scheduling profile): • • • No automatic batch creation in the process order Automatic batch creation on order creation Automatic batch creation on order release In Customizing for Batch Management. If you do not do this. April 2001 29 .

Process Orders (PP-PI-POR) Operation Overview SAP AG Operation Overview This screen contains the operations and phases the system has copied from the master recipe and scheduled for the process order. whether the operation has been created or is already released) Whether material components are assigned to the operation/phase Whether at least one secondary resource is assigned to the operation/phase 30 April 2001 .). whether it can be printed. The following information is provided: • • • • • • • • The operation number (This number determines the sequence in which the operations are processed. The standard text key of the operation/phase if it has been defined for the operation description The long text indicator which specifies whether a long text exists A short description of the operation/phase If you choose menu options Goto → 2-line operation overview to access the operation overview. whether the phase must be reported. etc.) The phase number of existing phases The number of the superior operation for each phase The resource that is to be used for carrying out the operation The control key. It determines how the operation/phase is to be treated (for example. the following additional information is displayed: • • • • The order start and finish dates The current status of the operation or phase (for example.

(only for phases). Depending on the data you want to change. you can also access the corresponding detail screens for changing the material list or material quantity calculation [Ext. you can change operation/phase data both in the create mode and change mode. -select the process instruction characteristics and choose Process instructions → PI characteristic or PI assistant. 2. Choose Operations. The operation overview appears. April 2001 31 . Process inst. Procedure 1. (only for phases). From the Operation Overview screen.SAP AG Process Orders (PP-PI-POR) Changing Operation/Phase Data Changing Operation/Phase Data Use In the operation overview. and choose a processing type: If you want to maintain general data maintain standard values maintain user fields maintain secondary resources maintain relationships maintain material allocations maintain process instructions [Page 32] assign values to process instruction characteristics [Page 33] Choose Operation → Operation details and then choose the corresponding tab page Operation → Secondary resources Operation → Relationships Operation → Material assignments Process inst. select the operations and/or phases to be processed.] (via Materials to the material list and from there via to material quantity calculation).

For more information. You can • • add/delete process instructions add/delete process instruction characteristics for process instructions You maintain process instructions in exactly the same way as during master recipe maintenance. In addition. Creating Process Orders 32 April 2001 . you can create process instructions manually if they contain process-specific data that cannot be transferred to the process instruction automatically.Process Orders (PP-PI-POR) Changing Process Instructions SAP AG Changing Process Instructions Process instructions are copied from the master recipe and displayed on the Process Instruction Overview screen when you create a process order. see Process Control Data.see Maintaining Process Instructions on the Charateristic Overview [Ext. For more information.].

for ex.you can enter the values manually in the process order (even after the function Assign values autom. has been executed. April 2001 33 . Enter the long text and save it. Characteristics without indicator T : Enter the desired value in the field Characteristic value. Choose Edit → Long text. You can assign values to process instruction characteristics: • • • in Customizing in the master recipe in the process order As a prerequiste for the creation of control recipes values must have been assigned to all process instruction characteristics. or do not assign a value at all.during control recipe creation. Select the desired phases in the operation overview and choose Goto → PI overview. These can be classified as follows: • • process instruction characteristics that are not defined for automatic value assignment and for which you have to enter values manually process instruction characteristics that are defined for automatic value assignment. you define process instruction characteristics for process instruction categories. X in column T) : i) ii) iii) • • Select the characteristic. Select the desired process instruction characteristics in the process instruction overview and choose Goto → PIC overview. or select the characteristics and choose Edit → Assign values autom. proceed as follows: 1. X in column A) : – – – Enter the desired value in the field Characteristic value (= manual value assignment). 3.) . the system automatically assigns values to all those characteristics that have not been assigned values as mentioned above To assign values to process instruction characteristics in the process order.you can initiate the value assignment in the process order (function Assign values autom. Assign values to the process instruction characteristics as follows : • Characteristics with indicator T (for value assignment with long text. Characteristics with indicator A (defined for automatic value assignment. 2.. where .SAP AG Process Orders (PP-PI-POR) Assigning Values to Process Instruction Characteristics Assigning Values to Process Instruction Characteristics In Customizing. to change generated values) .

you can add further process instruction characteristics in the process instruction characteristic overview. For more information. When the control recipe is created. You add process instructions characteristics in the same way as during master recipe maintenance. see Maintaining Process Instructions on the Characteristic Overview [Ext. for example. To delete a value. you can also change values (exception: process instruction characteristics for which a change has been excluded during Customizing.Process Orders (PP-PI-POR) Assigning Values to Process Instruction Characteristics SAP AG Use field help for information on the logic used for the automatic value assignment (in column A for the desired process instruction characteristic). If necessary.]. In addition to this. select the desired process instruction characteristic and choose Edit → Delete values. 34 April 2001 . the order number) or delete values. values are assigned automatically only to those process instruction characteristics defined for automatic value assignment to which no values have been assigned so far.

You can restart the master recipe selection process at any time prior to the release of the process order. and you must restart order creation. for example. If you do want to use a master recipe when you create a process order. the system uses these values to automatically create an operation in the order. Also enter the order dates and the scheduling type and choose Continue. If you choose No. plant (production and/or planning plant). Choose Continue. you want to produce one specific material in one specific process.You have two choices: − − If you choose Yes. the system issues a termination message. 4. with control key 0001 and operation number 0010. Choose April 2001 35 . you can set the respective parameters in Customizing.process → Process order → Process order → Create → With material. you must enter a material for which a material list already exists. The dialog box asks if you want to use a different material list. an operation is generated for the order (operation 0010). which in this case is not dependent on a pre-specified quantity. The Create Process Order: Header . and process order type. If the parameters specify that recipe selection is not required. Materials to enter the components for your process order. the system creates one operation. Prerequisites If you specifically do not want to use a master recipe when you create a process order. The Create Process Orders: Initial Screen appears. 5. Procedure 1. but recipe selection is not possible even if the parameters specify that recipe selection is required. the system creates a process order in which it automatically creates one operation. Choose Logistics → Production . It proceeds as follows: • • If default values are maintained for the automatic generation of an operation. 3. Enter your material number. These parameters specify how the system is to proceed if no master recipes exist for the material. The system then uses this material list for the process order. A dialog box appears informing you that no material lists exist for this material. If no default values are entered in Customizing. Enter the total quantity of material.General Data screen appears. 2.SAP AG Process Orders (PP-PI-POR) Creating Process Orders with a Material and Without a Master Recipe Creating Process Orders with a Material and Without a Master Recipe Use You can create a process order without a master recipe if.

Process Orders (PP-PI-POR) Creating Process Orders with a Material and Without a Master Recipe SAP AG 36 April 2001 .

The Create Process Order: Initial Screen appears.SAP AG Process Orders (PP-PI-POR) Creating Process Orders Without a Material and With a Master Recipe Creating Process Orders Without a Material and With a Master Recipe Use You can create a process order without a material and with a master recipe. You must enter the following in this screen: Recipe group: Enter the name of the recipe group you want to use in this process order. the system will copy all the data from your master recipe. for example: • • If you want to use a process order for a reworking procedure If you want to use a cleanout recipe Procedure 1. 2. Plant: This is the plant in which your order will be processed. Recipe: Enter the number of your recipe in this group. April 2001 37 . Once you have created the process order. Process order type: Enter the order type. You do this. Choose Logistics → Production process → Process order → Process order → Create → Without material. 4. which defines internal or external number assignment. but not the material list. Choose Continue. Make the same entries as described under Creating a Process Order With a Material. 3.

• 38 April 2001 . data tab page): • For master recipe selection: − − • Must be used with master recipe. For each of the objects mentioned above. phase. but does not have to be processed with an engineering change request.Process Orders (PP-PI-POR) Creating Process Orders Requiring Approval SAP AG Creating Process Orders Requiring Approval Use For production in compliance with Good Manufacturing Practices (GMP). For collective orders. production version) as approved. Before the process order can accept the master data on which it is based (recipe. Checking the Approval The system then checks whether the master data has been approved. you must also make these settings for the order types of subordinate orders. the engineering change request whose due date is the closest before the process order creation date must be released. the master data selection procedure is the same as for orders that do not require approval. The BOM can. You can do this in the following ways: • • Create with approved master data (see below) Individual approval Integration Master data is approved in engineering change management. manual selection The Approval required indicator is set. Mast. BOM. Prerequisites You make the following settings for order types to specify that an order must be created with approved master data (see Customizing for the Process Order. secondary resource) and the corresponding production version have been changed with at least one engineering change request. automatic selection Must be used with master recipe. You therefore require the Engineering Change Management (LO-ECH) component to do this. process orders must be approved before production. Features Master Data Selection When you create a process order requiring approval. Order-Dependent Parameters. the following prerequisites must be met: • • The master recipe used must have the change rule with an engineering change order without change type or an engineering change order with change type. The recipe or one of its subordinate objects (for example.

for major changes). an individual approval is required to meet the prerequisites. • • • If the prerequisites are met.]. For more information on the approval procedure for master recipe changes. the following data can still be changed: − − − − − • Order dates Settlement rules Order quantity: The quantity can only vary within the charge quantity range defined for the recipe. For each non-approved order in the collective order. approval is denied for a subordinate order. After making the changes. Individually. if required (for example. only changes to MRP data in the order are allowed. The collective order cannot be released until all orders have been approved. The reasons for not approving or withdrawing the approval are documented in the log. see Engineering Change Management and Recipe Approval [Ext. If. Batches: Batches can be assigned for material components that are subject to batch management. an individual approval must be given for the order. • The system statuses APNG (Approval not granted) and APRS (Approval withdrawn) are set. The system statuses APG (Approval granted) and APRC (Based on approved recipe) are set. Exceptions when Approving Collective Orders Each order in a collective order is checked individually and approved independently of the other orders. note the following: The approval procedure is not supported for BOMs of phantom assemblies. A withdrawal of the approval is possible. no changed to the material list may be made. If you manufacture in compliance with GMP. For the most part. Resources: You can use the Resource selection function to assign resources that meet the resource selection requirements for an operation. April 2001 39 .SAP AG Process Orders (PP-PI-POR) Creating Process Orders Requiring Approval • • Neither locked material components nor parts to be discontinued may be used. An individual approval is required for the order. for example. For planned orders. approval is not withdrawn automatically for the higher-level order or the collection as a whole. Further Processing If the prerequisites are not met. They do not allow the release of the order.

Withdrawal of approval: Process order → Functions → Approval → Withdraw approval (Individual) Approval: Process order → Functions → Approval → Individual approval 40 April 2001 . Display log on withdrawal of approval: Goto → Logs → For reading master data.Process Orders (PP-PI-POR) Creating Process Orders Requiring Approval SAP AG Activities Create process orders that require approval: Follow the steps outlined in Creating Process Orders with Material and Master Recipe [Page 18].

If you want to limit the selection of the planned orders to be converted according to your opening date. A*. If necessary. Alternatively. the MRP area and the MRP controller of the process orders you want to convert. Choose Continue. In this case the system will warn you. If an opening horizon is already defined in your user master record (parameter IDs. you must enter an order number for the order.SAP AG Process Orders (PP-PI-POR) Converting Planned Orders Collectively Converting Planned Orders Collectively Use If several planned orders exist in the same plant. you can delete planned orders you do not want to convert from the list by choosing . April 2001 41 . you can simultaneously convert them into process orders via collective conversion. You call up this log by choosing in the Result column. Enter the planning plant. The system converts all selected planned orders. change the order type of the selected planned orders. Select the planned orders you want to convert. The Collective Conversion of Planned Orders: Initial Screen appears. 4. you can also enter an interval in the Opening date range fields. the MRP controller you enter cannot be checked. In the list of the selected planned orders. material. and sales order are also available. for all materials starting with the letter A). Choose Convert. In the Material field you can search with any character string (for example. If you select without a planning plant. Enter the process order type with which the process orders are to be created. The selection criteria opening date (from . you can call up dependent objects by doubleclicking a planned order or material. Procedure 1. 5. If you specify an order type which requires external number assignment for a planned order. You can then choose to select and convert the remaining planned orders together. The system lists all planned orders that correspond to the selection criteria you entered. 3. 6. and AEB). 2. AEV. Choose Process order → Create → With planned orders. A log is created for each planned order for which the conversion is called up.to). You can display a planned order by double-clicking it (number of the planned order in the Planned order column). the values are automatically suggested by the system. This is what is usually done in integrated production planning and control.

Only planned orders which allow in-house production are proposed for selection. conversion. To do this. display the selection area with Selection parameter on/off. req. 42 April 2001 . To convert planned orders into requisitions.Process Orders (PP-PI-POR) Converting Planned Orders Collectively SAP AG You can make a new selection of planned orders at any time. enter the selection criteria and choose .process → MRP → Planned order → Convert pur. choose Logistics → Production . → Collect.

Choose Continue. such as order quantity and order dates. The system copies all the data contained in the planned order. When the system selects a valid master recipe. 1. Save the process order. The material must allow in-house production. 4. such as operations and phases.SAP AG Process Orders (PP-PI-POR) Converting Planned Orders Individually Converting Planned Orders Individually Prerequisite The Conversion indicator must be set for the planned order you want to convert. The Create Process Order: Initial Screen appears. Procedure Choose Logistics → Production .Process. If the order type you have entered requires external number assignment. all the recipe data. you must also enter the number of the process order you want to create in the Process order field. 3. Check the data copied from the planned order and change it if necessary. Choose Process order → Create → With a planned order. 2. 5. April 2001 43 . resources and material list components are copied into the process order. Enter the planned order number as well as the order type of the process order you want to create.

Choose Generate. %0000000001). After you have made the changes. 6. the system uses the scheduling type defined in Customizing for the order type (and plant) entered. choose in the following ways: If you are … In the SAP menu Choose Logistics → Production . The system generates one process order per line. If you want to make further changes in an order. As soon as a partial quantity is converted to a process order. you can change it in the individual orders after the conversion. A planned order by double-clicking it in the Additional Data for MRP Elements dialog box. Choose Save. Enter the quantities and dates. In the stock/requirements list In the MRP list In material requirements planning 2. 1. order. the corresponding line on the screen cannot be deleted. and choose Continue. 4. choose Back to return to the screen with the partial quantities. select the line and choose Goto → Process order. Set the Partial conversion and choose Continue. 5. → Individual conversion. A process order is generated for each partial quantity.Process → Process Order → Create with a Planned Order. The Create Process Order: Header screen appears. set the Partial conv. you must cancel the transaction and carry out a new partial conversion. Planned order → Convert to proc. If you want to carry out several partial conversions. choose 3. Since these process orders are not yet saved. A planned order by double-clicking it in the Additional Data for MRP Elements dialog box. 44 April 2001 . To delete. Procedure You can call up the function for partial conversion from various locations in the system. . and choose →SubProcOrd. indicator. For the conversion. they are given temporary order numbers (for example. However. and choose →SubProcOrd.Process Orders (PP-PI-POR) Partially Converting Planned Orders SAP AG Partially Converting Planned Orders Use Use this procedure if you want to process a planned order in partial quantities. Depending on where you are in the system. Result The system saves the process orders.

If the total of the process order quantity created is greater or equal to the planned order quantity. the planned order quantity is reduced accordingly. irrespective of the planned order quantity still open. If the master recipe selection for the process order to be created is controlled via a production version. If the total of the process order quantities created is smaller than the planned order quantity and the Delete planned order indicator is not set. April 2001 45 .SAP AG Process Orders (PP-PI-POR) Partially Converting Planned Orders A planned order that was partially converted is fixed. Its secondary requirements are reduced in accordance with the partial quantity entered. the planned order is deleted. set the Delete planned order indicator. If you do not want to convert any more planned orders. the system always uses the production version that is valid for the original planned order quantity for a partial conversion. A fixed planned order is not changed in an MRP run.

you can specify whether you also want the order to be automatically rescheduled before saving whenever you make changes that are relevant to scheduling. or you enter them manually on the header screen of the process order. The scheduling process starts with the basic order dates (basic start and basic finish). The system either takes the basic order dates from the planned order. In Customizing.Process Orders (PP-PI-POR) Scheduling SAP AG Scheduling Use In order processing. A process order is always scheduled automatically when it is created. 46 April 2001 . the scheduling function calculates the production dates and capacity requirements for all operations within a process order.

If you enter the order finish date. the system schedules backwards starting from the order finish date.SAP AG Process Orders (PP-PI-POR) Scheduling Types Scheduling Types You can schedule a process order using the following scheduling types: • Forward scheduling: If you enter this scheduling type on the Main Header screen. the system calculates the scheduled start and finish dates. • Scheduling to current date: If you enter this scheduling type on the Main Header screen. If you enter the order start and finish dates. The individual operations are not scheduled. If you enter the order start date. The system then calculates the scheduled start and finish dates. the system calculates the scheduled start and finish dates. the system calculates the scheduled start and finish dates. the system calculates the scheduled start and finish dates. You then enter the order finish date and the system calculates the scheduled start and finish dates. the system schedules forwards starting from the order start date. • Only capacity requirements: If you enter this scheduling type on the Main Header screen. It then writes the scheduled start and finish date into each of the operations. The system calculates the scheduled start and the scheduled finish of the order by adding the float before production to the order start date and subtracting the float after production from the order finish date. • Backward scheduling: If you enter this scheduling type on the Main Header screen. you will have to enter both the start and finish dates of the order. If you enter the order finish and start dates. the system takes the current date as the order start date and schedules forwards. April 2001 47 .

Process Orders (PP-PI-POR) Scheduling Parameters in Customizing

SAP AG

Scheduling Parameters in Customizing
Scheduling parameters are entered in Customizing for Process Orders (Operations → Scheduling → Define Scheduling Parameters) for each order type, plant and production scheduler (specified in the material master). Parameters that influence the scheduling of a process order are described below.

Scheduling Type
The scheduling type [Page 47] determines how scheduling is carried out (for example, backwards). When you create a process order, the scheduling type is proposed on the order header screen. You can, however, overwrite this scheduling type in individual process orders.

Current Date Scheduling
In Customizing, you can specify that an order is to be rescheduled as soon as it is delayed by a certain number of days. If the order start date lies further in the past than the specified number of days, the system will automatically carry out current date scheduling during the next scheduling run. Current date scheduling is forward scheduling, starting from the current date, which is reduced as much as possible (see Reduction Measures [Ext.]).

Rescheduling
You can specify that a process order is to be rescheduled when you save it (Schedule automatically indicator). If changes are made to the order that are relevant to scheduling and this indicator is not set, the order is given status NTER (date not current).

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Process Orders (PP-PI-POR) Changing the Scheduled Dates Manually

Changing the Scheduled Dates Manually
You can change the scheduled start and finish of the order manually (Header → Change in Dates → Scheduled dates) • • If you entered the scheduled start date manually in forward scheduling, the system uses this date as the fixed starting point for scheduling the order. If you enter the scheduled finish date manually, the system uses this date as the fixed starting point for scheduling the order.

In both cases, you can overwrite the dates manually, and enter a different scheduling type. You can then reschedule by calling up the function Process order → Functions → Schedule.

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Process Orders (PP-PI-POR) Order Floats

SAP AG

Order Floats
Since malfunctions can never be completely avoided in the process flow, the system takes certain time-related floats (before and after production) in account when scheduling an order. The float before production fulfills two functions: • • It can neutralize delays during the staging of ingredients. It offers you the option of shifting production dates towards the present if capacity bottlenecks occur at any of the resources involved. In this way, the float before production can also be used for capacity leveling as a float before and after production.

The float after production is used to neutralize unforeseen malfunctions in the production process so that these do not shift the scheduled finish of the order. The float before production and the float after production are defined for each material via a scheduling margin key. This scheduling margin key, which is predefined in Customizing for Process Orders (Operations → Scheduling → Define Scheduling Margin Key), is copied automatically from the material master when you create an order. However the times can be changed in the order. The system calculates the scheduled start of the order by adding the float before production to the order start date. It calculates the scheduled finish of the order by subtracting the float after production from the order finish date. The system subtracts the number of days defined in the release period from the scheduled start of the order, thus calculating the release date of the order.

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Process Orders (PP-PI-POR) How the Control Key Influences Scheduling

How the Control Key Influences Scheduling
The control key of the operation influences scheduling in the following way: • • If, according to its control key, an operation is scheduled, the system calculates the duration and the dates of the individual operations. If, according to its control key, an operation is not scheduled, the system assumes that all the operations have a duration of 0.

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The scheduling function calculates the duration of each phase.Process Orders (PP-PI-POR) Scheduling Phases SAP AG Scheduling Phases The duration of operations is defined by the duration of the individual phases. the system uses this data to schedule (using the order dates in the initial screen). then at least one phase must also be relevant for scheduling. Each phase is scheduled using the scheduling formula stored in the resource data. If one phase of an operation is relevant for scheduling. If the scheduling indicator is flagged in the control key. the operation or phase is relevant for scheduling. 52 April 2001 . If you have entered the default values of phases in the master recipe. the whole operation must be relevant for scheduling. The duration of the superior operation is defined by the duration of the individual phases. If the operation is relevant for scheduling. You can also maintain relationships between phases of different process orders. The start time of the first phase plus the finish time of the last phase is the start and finish of the operation. You create temporal relationships between phases by maintaining their relationships. A phase network is scheduled and the phase order dates are carried over to the operation.

there are specific rules for date determination (see the Date section in Date Determination at Operation Level [Ext. Additionally. the phases are scheduled to the day on the basis of the calendar used for scheduling. The following rules apply: • • If the unit of the phase duration is smaller than the unit day. work finish.SAP AG Process Orders (PP-PI-POR) Scheduling Rules Scheduling Rules Working/Operating Time The working/operating time specifies when work can be carried out. The calendar used for scheduling distinguishes between workdays and non-working days. If the unit of the individual phase is greater than or equal to the working day. April 2001 53 .]) when times are exactly at work start. or midnight. You can define a working/operating time in the system by specifying the start and end of shifts as well as the breaks for each workday. the working/operating time per working day applies.

the system uses the dates of the superior operation or phase for the secondary resource. Prerequisites • You have chosen a scheduling type that allows secondary resource scheduling (see Scheduling Type [Ext.]) A positive offset is added to the corresponding phase or operation date.]). that is. 54 April 2001 . If the Scheduling indicator has not been set in the control key. which has been defined in the detail data of the secondary resource (see Definition of Earliest and Latest Dates [Ext.]). the system uses the relevant phase or operation date as the secondary resource date. • A control key has been assigned to the secondary resource in which the Scheduling indicator has been set (see Control Key [Ext. Secondary resources are not scheduled in scheduling types with the Only capacity requirements indicator. The following graphic illustrates secondary resource scheduling. that is.Process Orders (PP-PI-POR) Secondary Resource Scheduling SAP AG Secondary Resource Scheduling Use The system uses this function in master recipe or process order scheduling to determine the start or finish dates of the secondary resources. Features The system uses the following data to determine the secondary resource dates: • • The dates of the superior phase or operation The offset between the start and finish dates of the phase/operation and the secondary resources. The scheduled start and finish dates of the recipe or order are used for these resources. the secondary resource date is before the reference date The following rules apply in secondary resource scheduling: • • If no offsets have been defined for a secondary resource. the secondary resource date is after the reference date A negative offset is subtracted from the corresponding phase or operation date.

. 23 SR. 10. 10. LD SR. 20 OS = 5min OS = 5min OF = 5min OF = 5min OS = 0 OS = 0 OF = 0 OF = 0 Key: Ph SR = Phase = Secondary resource ED LD = Earliest date = Latest date OS OF = Offset to start = Offset to finish April 2001 55 . 12 Ph. Ph. LD Ph. 13. 21 Ph. ED Ph..SAP AG Process Orders (PP-PI-POR) Secondary Resource Scheduling 13:00 . 13. 22 Ph. 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 Ph. SR. 11 Ph. ED SR.

Process Orders (PP-PI-POR) Midpoint Scheduling and Capacity Scheduling SAP AG Midpoint Scheduling and Capacity Scheduling In capacity scheduling. forward or backward scheduling can be carried out. 56 April 2001 . the system takes work breaks into account. Secondary resources are also scheduled according to capacity availability provided that they have the necessary control key. Starting from a selected point in time.

The dates of calculated capacity requirements correspond to the dates of the operation. The value is calculated at scheduling. April 2001 57 . as scheduling is carried out implicitly via the phases. The operations are not scheduled.SAP AG Process Orders (PP-PI-POR) Capacity Requirements Capacity Requirements Capacity Requirements of an Operation Operations have capacity requirements with a value of 0.

the system creates a scheduling log in the process order. The log records all the information which is information on scheduling. 58 April 2001 . data relevant to scheduling is not maintained in a resource or in an operation. If. The scheduling log is used to: • • collect messages issued by the system during the scheduling run sort and group together the system messages according to certain criteria. Instead. or whether it has to be called up via the menu. In Customizing.Process Orders (PP-PI-POR) Scheduling Log and Results SAP AG Scheduling Log and Results For every scheduling run. you can define control parameters which specify whether the scheduling log is automatically displayed after each scheduling run. for example. the scheduling run is not interrupted. the information is gathered in the form of messages in the scheduling log.

2. start and finish dates of the process orders as well as of the planned order. you can display the release.SAP AG Process Orders (PP-PI-POR) Scheduling and Scheduling Results on the Screen Scheduling and Scheduling Results on the Screen This section describes how to call up the function Scheduling and how to display the scheduling results on the screen. Calling up Scheduling To call up scheduling. Date/Quantity Overview Via the header screen Date/quantity overview. Select the menu options Operation → Overview of dates. Detail Screen of Operation Dates To display the dates of the individual operations and phases. Select the menu options Process order → Functions → Schedule. The system displays a detail screen showing the dates (and times) of the operations and phases you have selected. 2. The system schedules the process order and creates a scheduling log. Call up a process order (only in create or change mode). if you have converted a planned order. proceed as follows: 1. flag the operation or phase whose dates you want to display. proceed as follows: 1. proceed as follows: Select Goto → Logs → For scheduling. April 2001 59 . Scheduling Results You can call up the scheduling log. In the Operation overview screen. The system displays an overview of the messages collected.

If the relevant data is already contained in the master data. you need to specify the components required for production in the order. it is automatically transferred into the process order.Process Orders (PP-PI-POR) Material List Components SAP AG Material List Components Use When you create a process order. 60 April 2001 .

A bulk material item is only listed for information purposes. you can enter different document types. Item type is “L”. the system creates a reservation when creating the order. or assigned components can be changed. • • Costing relevancy indicator (CR): This indicator specifies that the component is fully relevant to costing. Backflushing (BF): This indicator specifies that the material component is backflushed.SAP AG Process Orders (PP-PI-POR) Data from the Material List Data from the Material List Data from the Material List If a material list exists for the material to be produced. but is provided at the resource. • • Data from the Master Recipe If a master recipe exists for the material to be produced. – – “T”: Text item This item category does not refer to materials. This means that the withdrawal of the material is not posted until the corresponding operation is confirmed. The following information is also taken over for each component: • Item category: The item category determines how the component is dealt with in the order. The item only contains text. Examples are: – “L”: Item kept in stock For items with this category. components can be assigned to specific operations/phases in the recipe. It is not relevant for material requirements planning or costing. – “R”: Variable-sized item This category specifies that the component is kept in stock and that variable sizes are maintained for the component. “D”: Document item With this item category. Coproducts must be entered in the material list with a negative quantity. Items with category “D” or “TI” are not taken over into the process order. it is not issued from stock for the order. You can only specify a material as a co-product if it has been set up in the material master as such. the material list components are automatically taken over into the process order as components. Bulk material indicator (BM): If the material is marked as bulk material. Co-product (CO): This indicator specifies that the component is a co-product. April 2001 61 . – “N”: Item not kept in stock The system creates a requisition when creating the order for components in this category.

Process Orders (PP-PI-POR) Data from the Material List SAP AG 62 April 2001 .

April 2001 63 .SAP AG Process Orders (PP-PI-POR) Creating a Process Order for a Material without a Material List Creating a Process Order for a Material without a Material List Use If you create a process order for a material without a material list. for example. If you select Yes. the system will ask you to enter a material with a material list. you can branch to the material list after the order has been created and enter a new material list there. the system will create the order without a material list. a dialog box will appear informing you that no material list exists for this material and asking if you want to use a different material list. If you select No. However. for another material.

the system continues to display the component in the order. You can allocate. The following detail screens exist for components: • • • • General data Co-product Purchasing data Text item To change component allocation to operations or phases. Now select the menu options Edit → Reallocate. in which you can change the allocation of the component from one operation or phase to another. 3. change or delete components in the order as long as the system statuses “created” or “released” are active. 2. However. The system displays a pop-up Reallocate. you can enter or change material components in the Material list screen of the process order. create. however. 64 April 2001 . The status “deletion indicator” is activated in the component. Select the component whose allocation you want to change. proceed as follows: 1. You can display a list of all the operations and phases contained in your process order by clicking on Operation list. You can change component data both in create and change mode. If you delete a component which is allocated to a released operation. note the following: • • You cannot change the item category of a component once it has been created in the order. you can no longer enter data for the component.Process Orders (PP-PI-POR) Entering or Changing Material Components in the Material List SAP AG Entering or Changing Material Components in the Material List Whether your material has a material list or not. You should.

Requirement date: Date by which the requested quantity of material is needed. You can assign the revision level to a change with reference to a change number. Item category: Such as stock item or non-stock item. This means that an order for several co-products describes the common production as well as specifying the common materials for the process. Co-Product . Co-product: Indicator showing that this material component is a co-product. such as Released. April 2001 65 . Within a process order manufacturing co-products. Quantity data: Requirements quantity: This is the amount you require of the individual component in order to produce the order quantity. Item: Item number of the component in your material list. Committed quantity: This is the quantity confirmed in the availability check. General Data This screen contains the following data: Component data: Material: The number of the material component you have selected. Issue quantity: This is the component quantity already issued from stock for the order.SAP AG Process Orders (PP-PI-POR) Component Detail Screens Component Detail Screens You can branch to any of the screens described in this section by selecting a component in the Material list and selecting Component → <Detail screen>. Plant: Plant in which your material component is stored. Status: Component status. The costs of an order are collected for the entire process and then can be distributed to the various co-products using an equivalence number or a percentage entry. Batch: If the component is subject to batch management. these can be assigned to the operation or the phase in which they are processed.Item Data With co-product manufacturing. Unit of measure: This is the unit of measure in which stock of this material is managed. Storage location: Storage location of material. Revision level: Indicates the change status of an object. Final issue: This indicator is set automatically for a goods movement when the total reserved quantity has been withdrawn or delivered. you can show the common production of different materials within one process order. you can enter the number here. Sort string: String that can be defined for sorting components in the display.

• Goods receipt data: Storage location: The location to which the component is posted. GR processing time: This is the goods receipt processing time in days. the actual costs incurred for the order are settled to one or more receiver cost-objects (such as to the account for the material produced or to a sales order). • Tolerance data: Underdelivery/overdelivery tolerance: This is the percentage by which an underdelivery or overdelivery of this component will be accepted. You will only be able to branch to the co-product screens if your component is marked as a coproduct. be a material or a cost center. Under Receiver no. you can enter the cost receivers to which you want to distribute the costs of production. such as the name of the material. Offsetting entries are generated automatically to credit the process order. you can enter an existing batch number or create a batch master record. Co-Product .Settlement Rule On this screen. Distribution: This is the distribution key for MRP. Delivery completed: If this indicator is set. 66 April 2001 . • Delivery data: Goods recipient: You can enter the recipient for whom the material is destined here. In addition to the general data. Unloading point: The point (such as a dock) where the material is unloaded. you enter the name of the settlement receiver. Valuation type: This key uniquely identifies stocks of a material subject to split valuation. • Control data: Quality inspection: This indicator shows that the component is subject to quality inspection and that the goods receipt is posted to QM stock. On this screen. GR quantity: This is the quantity of goods received for the order item. Batch: If the co-product is subject to batch management. You can select the Unlimited field if this percentage value is unlimited.. for example. no further goods receipts are expected for this order item. When a process order is settled. both in the material master and in the material list. Process materials are used as “starting points” for master recipes and process order in the production of co-products. The valuation category determines which valuation types are permissible for a material. The cost receiver can.Process Orders (PP-PI-POR) Component Detail Screens SAP AG Process materials represent a material type for which no updating of inventory quantities or costs is required. this screen shows: • Order item data: Quantity: Quantity of a co-product produced using this order. you maintain the settlement rule.

April 2001 67 . or by entering an equivalence number. Purchasing Data You can only call up this screen for components with item category “N” (non-stock item). as well as a descriptive text for the item. The costs of the order are then distributed proportionately to the settlement receivers. You use this screen to maintain data for external procurement. On this screen.SAP AG Process Orders (PP-PI-POR) Component Detail Screens You can either apportion the costs to the various settlement receivers using a percentage. Item Text This screen is only relevant for components with the item category “T”. you can enter general data for the component.

68 April 2001 . change the assignment of components by reassigning them to different components (see section Reassigning Components [Page 70]). You can assign components either • • in the master recipe or in the process order itself. You can.Process Orders (PP-PI-POR) Assigning Components SAP AG Assigning Components You can assign components to any operation or phase. All components which have not been assigned to a particular operation or phase in the master recipe are automatically assigned to the first operation in the order at the time of order creation. however.

if you enter a nonstock component. 3. Press Enter. You can click on Operation list to display all the operations and phases.SAP AG Process Orders (PP-PI-POR) Creating Components Creating Components To create a component in the material list of your process order. The system will then display a pop-up in which you need to enter the operation or phase to which you want to allocate this component. it will branch automatically to the respective screen. April 2001 69 . For example. If the system requires further information. proceed as follows: 1. Call up the Material list screen and enter the following data for your component: – – – – material number requirements quantity unit of measure item category 2. where you can enter the data. you automatically branch to the Purchasing data screen.

Process Orders (PP-PI-POR) Reassigning Components SAP AG Reassigning Components To reassign components. proceed as follows: 1. A dialog box containing two fields appears: – – the operation or phase to which the component is currently assigned an input field in which you can enter the new operation or phase. You can display a list of all operations and phases by clicking on Operation list. 2. Select the component that you want to reassign and click on Edit → Reassign in the Material list screen. 3. Press Continue. 70 April 2001 .

2. 3. 4. click on Copy to have the system sort according to your chosen criterion. The system displays a pop-up containing all the possible sort criteria. you return to the Material list screen. You can choose a criterion and click on Copy. Choose Edit → Sort in the Material list screen. Once the system has finished sorting the components. April 2001 71 . In the remaining pop-up. Now select Close to close the window.SAP AG Process Orders (PP-PI-POR) Sorting Components Sorting Components You can sort components in the material list according to various different sort criteria. Proceed as follows: 1. which now lists the items sorted according to your selected criterion.

click on Copy to have the system filter according to your chosen criterion. 2. Select Edit → Filter in the Material list screen. 3. You can now choose a criterion according to which you want to filter your components. 72 April 2001 . Click on Copy and then Close to close the window. For example. When you filter the components.Process Orders (PP-PI-POR) Filtering Components SAP AG Filtering Components You can filter components according to certain criteria. The system filters your components and returns to the Material list screen. The system displays a pop-up in which you select New selection to display all the possible filter options. if you have chosen BOM item as your filter criterion. 6. the system displays only the components which meet the entered criteria. The system now displays a pop-up in which you have to enter additional data. 4. you will have to enter the numbers of the BOM items in this screen and then select Filter. for example: • • • missing part item category backflushing Proceed as follows to filter components: 1. 5. Selection criteria might be. In the remaining pop-up.

2.SAP AG Process Orders (PP-PI-POR) Deleting Components Deleting Components To delete components. In the Material list screen. select the component you want to delete and choose the menu options Edit → Delete. April 2001 73 . the deletion indicator is set for the component. proceed as follows: 1. If the process order has already been released. The system deletes the selected components.

you must enter the component a corresponding number of times in the material list. you need to enter a separate batch number from the list of available batches. the system displays the batches that match your criteria. 74 April 2001 .]. For more information. From a logical point of view.Batch Management under Batch Determination [Ext. where your batch number is now entered. If you need to select more than one batch. For each entry. You can then select the desired batch and return to the Material list screen. Material quantity calculation: When you classify a component in the material list. In this case. Use the same class you use for the material for the component. you can assign a further value to your class. If you wish. The system uses these values for the purposes of material quantity calculation in the calculation sheet. 2.Process Orders (PP-PI-POR) Classifying Material List Components SAP AG Classifying Material List Components On the Material list screen. see the R/3 Library LO . you use the class type 022 (or 23. The Classification screen of the process order appears. Classifying the individual components has two purposes: 1. Batch determination You can classify a component that is subject to handling in batches for the purposes of batch determination. you can classify the individual material components in your material list. If you choose Find object. You can now assign values to the characteristics of this class. depending on the batch level) for batch classification. you can select by batch class. Matchcode Selection You can also select the batch number via a matchcode selection directly in the Batch field. you would assign the same class to this component as you have assigned in the material or batch master. You can also split batches in process orders.

SAP AG Process Orders (PP-PI-POR) Example: Batch Splitting Example: Batch Splitting For a particular reservation. components → Batch processing in the material list. The characteristic active ingredient. You have three batches of solution. The material solution is classified as active batch of the class type 022 or 023. The following is displayed on this screen: • • Requirements quantity This is the total quantity you require for your order Open quantity This is the remaining quantity you still require April 2001 75 . At goods receipt. which have been inspected by Quality Management. Batch Determination Screen You call up the Batch processing screen by marking a component and choosing Material → Batch management → Trigger batch det. you require 100 L of the material component solution. The values for these batches are as follows: Batch 1: Active substance ingredient: 70 Batch 2: Active substance ingredient: 60 Batch 3: Active substance ingredient: 89 Quantity of batch: 50 L Quantity of batch: 20 L Quantity of batch: 35 L You can select all the batches you need that correspond to your desired criteria. The indicator S in the Material list screen shows whether a batch split is possible for the component you have marked. with an interval value of 60 -90. is assigned to the class active batch.90. you have classified all batches of solution as follows: The characteristic Active substance ingredient has an interval value of 60 . and make up the quantity of 100 L that you require for your reservation.

The formulas for the calculation are taken from the master recipe. material quantity calculation determines the order-specific quantities.Process Orders (PP-PI-POR) Material Quantity Calculation SAP AG Material Quantity Calculation Use You use this function for a production version [Ext. material items and their batches Operation and phase quantities The scrap to be expected for an operation or phase You need this function to adjust the quantities defined in the bill of material (BOM). you can change them in the order and start the calculation again. convert planned orders. • • Integration You enter the formulas for material quantity calculation in the master recipe or process order. This may be the case if. for example. master recipe.] of a master recipe or a process order to visually reproduce the dependencies between the following values: • • • • Quantity and properties of a product. 76 April 2001 . the basis for the calculation has changed due to batch determination. and costing. or during product costing. that is. for example. You may want to do this. you transfer the formula results from the recipe to the BOM. such as the active ingredient proportion Quantity and properties of material components. when you create a process order. capacity requirements planning. In the process order. a batch of a component is always used up completely. material quantity calculation is used to calculate the material and operation quantities that are. the base quantity of the master recipe or the order quantity if it must be adjusted to modified component quantities. necessary for reservations or direct cost statements. if. for example. Material quantity calculation is always performed during further processing when you use the production version to select a recipe and BOM and then carry out scheduling. if you must take the quantity difference caused by the scrap produced into account. The quantities calculated in this way are used as the basis for reservations. or process order in the following cases: • • To calculate the component quantities if they are not proportional to the product quantity or if different active ingredient concentrations of batches must be taken into account To calculate the product quantity. for example. for example. However. If required. that is. To calculate the expected phase scrap if you want it to be displayed in the phase data in the order (Quantities/Activities screen) and make it available for planned/actual evaluations carried out in the Logistics Information System To calculate operation and phase quantities if they are not identical to the product quantity. This means that it is performed. In material requirements planning and product costing. but not when you carry out material requirements planning without a detailed plan. scheduling.

the system automatically increases the product and component quantities during quantity calculation without formulas. you can use the formulas of the operation and phase quantities to visually reproduce the quantity difference caused by the scrap produced. you must have activated scrap management in the parameters of the relevant order type (see Customizing for Process Orders). to use material quantity calculation together with active ingredient management of the Batch Management component to plan the quantity structure of your orders on the basis of exact active ingredient quantities. • The scrap quantity calculated for a phase does not automatically reduce the succeeding phase quantities. also bear in mind the following: • • The formulas for the product and component quantities may not mutually refer to each other. do not enter formulas for: − − Directly-produced components of the leading order Materials or phases of subordinate orders • April 2001 77 . for example. In collective orders. you must explicitly include it in the formula. you must create the process order with the corresponding production version. Features Formula Definition You can use the following functions in material quantity calculation to define formulas: • • The common arithmetical operators and functions as well as references to quantities and material properties (see Basic Functions of Material Quantity Calculation [Page 79]) Functions that you can use to perform material quantity calculation based on batch data (see Material Quantity Calculation with Batch Data [Page 86]) This function enables you. the BOM. However. Header quantities and component quantities of subordinate orders are calculated in proportion to the product quantity. the system automatically increases the component quantity during quantity calculation without formulas. material quantity calculation is only supported within the leading order. you must have defined a production version for the master recipe. If you have planned a scrap quantity for a product in the material master record or the order header. For this reason. If you have planned a scrap quantity for a component in the material master record. To transfer the scrap calculated in material quantity calculation to the corresponding phase in the process order.SAP AG Process Orders (PP-PI-POR) Material Quantity Calculation Prerequisites • • • To be able to use material quantity calculation in a master recipe. the system does not automatically take the planned scrap quantity into account. If required. or the material list of the process order. If you perform quantity calculation with formulas. To transfer the data from material quantity calculation from a master recipe to the process order. Important Information about Value Processing Depending on the type of value to be calculated.

Component quantities for which no formulas are defined have already been calculated in proportion to the product quantity (for example. operation. • Manually in the master recipe or process order Here you decide whether the product quantity is calculated in addition to the component.] Performing Material Quantity Calculations [Ext.Process Orders (PP-PI-POR) Material Quantity Calculation SAP AG Performing Material Quantity Calculation You can start material quantity calculation as follows during production planning: • Automatically together with functions during which scheduling is carried out (see Integration above) Material quantity calculation calculates component. during order release or BOM explosion). When you carry out product quantity calculation. and scrap quantities. phase. phase. the system automatically recalculates the component quantities with a formula afterwards. Note. however. that component quantities without a formula are not adjusted to the modified product quantity. Product quantity calculation is not carried out during automatic material quantity calculation. and scrap quantities for which a formula has been defined. operation. Activities • • Defining Material Quantity Calculation [Ext.] 78 April 2001 .

a field for the scrap to be expected. you can also use the functions described in Material Quantity Calculation with Batch Data [Page 86]. if this value is missing. You must assign the property as a characteristic to this class and assign a value to it in the material master record or the material list as well as in the material list of the process order. When you call up material quantity calculation. you must have defined a production version for the master recipe. you must create the process order with the corresponding production version.SAP AG Process Orders (PP-PI-POR) Basic Functions of Material Quantity Calculation Basic Functions of Material Quantity Calculation Use You can use the following functions in material quantity calculation whenever you do not need to access batch data for the calculation. If you must take the values of batches into account in a calculation. the value from the material master record April 2001 79 . and phases that are used in the master recipe or process order are available in material quantity calculation. you are given the following: • • • The planned quantity for each operation as well as a field for any interim results The planned quantity for each phase. To transfer the data from material quantity calculation from a master recipe to the process order. For you to be able to take material properties into account in material quantity calculation. You must classify the material master record or the BOM item with a class of class type Batch. operations. you are given the following in material quantity calculation: − − A line containing the original quantity of the material item for the totals record (line 4 of the example below) A line containing the transferred batch quantity for each batch (lines 5 to 7 of the example below) For material properties. you are given: − In the master recipe. and a field for any interim results The planned quantity for each material. the value from the BOM or. all numerical material properties as well as a field for any interim results For materials for which you use batch determination. Features The data of all materials. Prerequisites • • • To be able to use material quantity calculation in a master recipe. the following requirements must be met: − − − It must be possible to enter the property as a numeric value.

OP 4 ….Process Orders (PP-PI-POR) Basic Functions of Material Quantity Calculation − SAP AG In the process order.00 % 70.-Charge mat. References are displayed as follows in the formula: [<Line of the field referred to>.000 UM 2:Charact. the planned value from the material list is normally still displayed in the totals record. such as: –5. 1.000 L 50. the value of the batches used If multiple values or value ranges have been defined. operations. scrap. the system displays the sum of all batch values instead. and characteristic fields and interim results Note that the system does not take the unit of measure of referred values into account.000 100.00 % 3:Scrap UM 4:Interim res.3E12 The system expects the decimal point or the sign defined for decimal expressions in your user defaults. and phases This field does not directly influence the quantity structure of an order.<Column of the field>] In the graphic above: – [001.Create mix.00 % 80. are treated like absolute values during the calculation.001] refers to the quantity field of product XYZ 80 April 2001 . 40. You can use the following operands to define your formulas: • Number constants.00 % 90.000 L Material Operation or phase Batch You can enter formulas for the following fields: • • • • The quantity fields of the materials as long as batch determination has not been carried out The quantity fields of the operations The quantity and scrap fields of the phases The Interim results field of materials. however. for example. OP 3 . Its value can. After you have carried out batch determination. 3. be used to calculate the remaining quantities. however. no unit has been assigned to the characteristic. Example: Data of Material Quantity Calculation Line Description Type Item 1 XYZ MT 2 ..ABC MT 5 …. • References to quantity. If. 1 UM L L L L 70. BA:ABC3 MT Key: MT OP BA 0000 0110 0110 0010 0010 0010 0010 Sign 1:Qty 100.000 93. the system uses the lowest value. after the batch determination.1416. the value from the material list of the order or. Percentages.000 100. BA:ABC1 MT 6 ….000 L 3. BA:ABC2 MT 7 ….

the value of the expression after THEN If the statement after IF is false.SAP AG Process Orders (PP-PI-POR) Basic Functions of Material Quantity Calculation – [004.55741 April 2001 81 . the value of the expression after THEN – ABS ROUND TRUNC SQRT EXP LOG SIN COS TAN If the statement after IF NOT is true.002] refers to the characteristic field of component ABC In addition.7182746352 LOG(2.7182746352) = 1 SIN(0) = 0 COS(0) = 1 TAN(1) ≈ 1. the value of the expression after ELSE Example 3**3 = 27 IF (2<3) THEN (5*6) ELSE (57) = 30 IF NOT … Returns the following value: THEN…ELSE – If the statement after IF NOT is false. not intended for negative numbers Remainder after division (modulo function). not intended for negative numbers Square root Power to base e Logarithm to base e Sine Cosine Tangent ABS(-2) = 2 ROUND(1. the value of the expression after ELSE IF (2<3) THEN (5*6) ELSE (57) = -2 Absolute value Round to nearest integer Integral amount of a number. you can use the operators or functions listed below: Operator + * / DIV MOD Meaning Addition Subtraction Multiplication Division Division using integers.8) = 2 TRUNC(1. not intended for negative numbers 10 DIV 3 = 3 10 MOD 3 = 1 Example Function ** IF…THEN… ELSE Meaning Exponentiation Returns the following value: – – If the statement after IF is true.8) = 1 SQRT(144) = 12 EXP(1) = 2.

Process Orders (PP-PI-POR) Basic Functions of Material Quantity Calculation SAP AG Example Calculating Header and Component Quantities [Page 83] 82 April 2001 .

sugar.Sugar 18 . Remaining quantities smaller than 20 liters are directed to a collecting tank. For this reason.001] / 0.000 25.000 KG 100. you do not want to make a batch split for the fruit premix.. Instead.7 Calculating the Component Quantities If you want the system to recalculate the component quantities after calculating the fruit juice quantity. The quantity of water. For shelf life reasons..Container 9. lemon juice.25 For the lemon juice: April 2001 83 .000 70.. Realization Entries in the Master Recipe and Bill of Material (BOM) In the BOM. you want to use one tank and thus a complete batch for the production.000 PC Calculating the Product Quantity The product quantity in the order is determined by the available fruit premix quantity.-Charge mat.000 UM L L L L L L 1 Fruit juice 2 .001] * 0. you must match up the product quantity and all other component quantities with the actual fruit premix quantity.000 L 5. you enter the required component quantities with reference to a base quantity of the material Fruit juice. For this reason.Fruit premix 5 ….. the system must calculate the fruit juice quantity as follows: Fruit juice qty = Fruit premix quantity / 0. 3 . you must enter formulas for them. water. and sugar can be calculated in proportion to the fruit juice quantity. for example: Line Description Type MT OP OP MT MT MT MT OP MT Item 0000 0100 0110 0010 0020 0030 0040 0210 0050 Sign 1:Qty 100.Lemon juice 7 …. These quantities are transferred to the Material Quantity Calculation screen in the master recipe.000 100. This means that you must enter the following formulas: • • For the water: [001.Discharge 19 ….Create mix.Water 6 …. The following data is displayed.000 3. 4 ….7 You therefore enter the following formula for the fruit juice: [004.000 100. and lemon juice and fill it in 20-liter containers.SAP AG Process Orders (PP-PI-POR) Example: Calculating Product and Component Quantities Example: Calculating Product and Component Quantities Scenario You want to make fruit juice from fruit premix.

As specified in the formula.000 PC 3. It calculates the fruit juice quantity. the material data is processed as follows: 1.Lemon juice 7 …. sugar. the system must first calculate the number of containers in proportion to the fruit juice quantity and then round it down to whole numbers.000 210. you use the batch quantity 175 l as the original quantity and set the requirement quantity to 0.000 L 15.. You create a process order for an order quantity or fruit juice quantity of 300 l for example. 4. 4 …. it uses the totals record for the fruit premix and thus the updated original quantity for this. The system makes the following adjustments one after another: a. 2. You carry out batch determination for the Fruit premix component. In the totals record of the material component.001] * 0.Fruit premix 5 ….000 300. The following data is displayed: 84 April 2001 ..000 9.Process Orders (PP-PI-POR) Example: Calculating Product and Component Quantities [001. Since you direct remaining quantities into containers.09 SAP AG Only whole numbers make sense for the containers.Container 27. of containers = Fruit juice qty DIV Maximum qty of container This means. the following data is displayed: Line Description Type MT OP OP MT MT MT MT OP MT Item 0000 0100 0110 0010 0020 0030 0040 0210 0050 Sign 1:Qty 300.Create mix. You use the batch that has the earliest expiration date and a quantity of 175 l. The following applies: No.001] * 0.. b. and sugar as well as the number of containers required based on the formula As a result.000 UM L L L L L L 1 Fruit juice 2 .Water 6 ….. You manually start product quantity calculation.000 300. The system calculates the following: − − The required fruit premix quantity in proportion to the fruit juice quantity The required quantity of water.-Charge mat.Charge 19 ….03 • For the sugar: [001.000 KG 300. you must enter the following formula: [001. It updates the quantity of water.001] DIV 20 Process During Order Processing In the order. lemon juice. and lemon juice as well as the number of containers using the formulas.000 75. 3 .Sugar 18 .

000 62. …..BA:Premix1 ….000 250.000 175.000 PC April 2001 85 ..Sugar 19 .Lemon juice 8 ….500 KG 250.-Charge mat.Fruit premix ….500 UM L L L L L L L 1 Fruit juice 7 ….Create mix.000 L 12.000 250.Container 22.000 175. .SAP AG Process Orders (PP-PI-POR) Example: Calculating Product and Component Quantities Line 2 3 4 5 6 Description .500 7...Charge 20 ….Water Type MT OP OP MT MT MT MT MT OP MT Item 0000 0100 0110 0010 0010 0020 0030 0040 0210 0050 Sign - 1:Qty 250.

To transfer the data from material quantity calculation from a master recipe to the process order. that is used as a filling material. Since no batches are assigned in the master recipe. you must create the process order with the corresponding production version. you can use exact active ingredient quantities to plan the quantity structure of your orders. Material quantity calculation is not automatically performed after batch determination. for example. you can perform material quantity calculation either for the physical quantity or for the active ingredient proportion of a component. If you use active ingredient proportions.Batch Management Prerequisites To be able to use material quantity calculation in a master recipe. you must use the values planned in the material item when you perform calculations there. you must start the calculation manually to update the data of dependent components. you must perform the same calculation again after you have carried out batch determination due to the values of one. different quantities of another component. 86 April 2001 . See also: LO . If required. For this reason. These functions can be used in addition to the functions described in Basic Functions of Material Quantity Calculation [Page 79]. or in case of a batch split. note the following when you carry out batch determination in the process order: − − You must first carry out batch determination for the components to whose data you refer in the formulas for other components. SAP provides the functions described below to enable you to use the data of a material item in the master recipe and the data of subordinate batches after the batch determination in the process order. Material quantity calculation is not automatically performed after batch determination in the order. you may need. Depending on the active ingredient concentration of a component batch. In the process order. however. you may need to take quantities and properties of specific batches into account when your perform material quantity calculations in the process order. you must have defined a production version for the master recipe. Integration • If you use batch data to calculate component quantities. several batches selected. • If you also want to use active ingredient management of the Batch Management component.Process Orders (PP-PI-POR) Material Quantity Calculation With Batch Data SAP AG Material Quantity Calculation With Batch Data Use If you use materials that are subject to batch management.

the BOM item.00 % 25.BA:ABC1 6 7 8 9 ….000 100.00 % 20.Create mix.00 % 60.00 % 30.-Charge mat.00 % 70. the following requirements must be met: • • • It must be possible to enter the property as a numeric value. the value from the material master record In the process order.000 UM 2:Charact. In the expressions used: • • <Material item> stands for the line number of the material item <Characteristic column> stands for the column number of the batch characteristic The examples refer to the following data: Line Description Type MT OP OP MT MT MT MT MT Item 0000 0100 0110 0010 0010 0010 0010 0020 0020 0020 Sign 1:Qty 100.000 LW 4.00 % 90. 1 UM 3:Charact.00 % 50. if this value is missing. Proportion/prod. Material quantity calculation uses the following values: − − In the master recipe. You must assign the batch property as a characteristic to this class and assign a value to it in the batch as well as in the material master record.SAP AG Process Orders (PP-PI-POR) Material Quantity Calculation With Batch Data For you to be able to take into account batch properties such as the active ingredient potency in material quantity calculation. BA:NNM2 MT Determining the Number of Batches in a Material Item Use the following function: CNUM(<material item>) April 2001 87 .000 L 3. we recommend using the lowest characteristic value from material classification. In the material master record. 2 UM L L L L L 1 XYZ 2 . 4 ….00 % 50.50 % 5. To avoid inconsistencies between active ingredient management and material quantity calculation. Features The following sections provide an overview of the functions of material quantity calculation that take the batch data of a material component into account.00 % 4.BA:ABC2 …. BA:NNM1 MT 10 …. the system uses the lowest value.000 LW 3.000 LW …. 3 .NNM 70. the BOM item or the material item of the process order as well as the batch with a class of class type Batch. or the material list of the process order.000 93.00 % 3.unit tab page).00 % 80. the value from the BOM or..00 % 3.000 L 7.BA:ABC3 ….. you can also enter a planned value for the batch characteristic for active ingredient management (Additional data. You must classify the material master record.ABC 5 ….000 100.00 % 60.000 40. the value from the material list of the order If multiple values or value ranges have been defined.

As long as no batch has been assigned to the material item. As long as no batches have been assigned to the material item.002) = 90 + 80 + 70 = 240 Calculating the Arithmetic Mean of Batch Quantities or Characteristic Values This function calculates the arithmetic mean of the batch quantities or the characteristic column you specified from all batches of a material item. use: CSUM(<material item>) CSUM(004) = 40 + 50 + 3 = 93 • To add up characteristic values. CNUM(004) = 3 Adding up Batch Quantities or Characteristic Values This function adds up the batch quantities or the values in the characteristic column you specified for all batches of a material item.Process Orders (PP-PI-POR) Material Quantity Calculation With Batch Data SAP AG The function determines the number of batches that belong to a material item. As long as no batches have been assigned to the material item. the function has value 1. Use the following function: • To calculate the arithmetic mean of the batch quantities. the function returns the quantity of the material item or the characteristic value of the material item. use: CSUM(<material item>. use: CAMV(<material item>. the function returns the quantity of the material item or the corresponding characteristic value of the material item.<characteristic column>) CSUM(004. use: CAMV(<material item>) CAMV(004) = (40 + 50 + 3) / 3 = 31 • To calculate the arithmetic mean of the characteristic value.<characteristic column>) CAMV(004. Use the following function: • To add up batch quantities.002) = (90 + 80 + 70) / 3 = 80 88 April 2001 .

the function divides the quantity of the material item by the corresponding characteristic value or the first characteristic value of the material item by that of the second value.8) + (3 * 0. use: CPSM(<material item>.<characteristic column>) CQSM(008.SAP AG Process Orders (PP-PI-POR) Material Quantity Calculation With Batch Data Adding up Weighted Batch Quantities or Characteristic Values: Product Sum For each batch of a material item. It then adds up the results. this function multiplies the batch quantity by the value of the characteristic column you specified or the values of both characteristic columns specified.<characteristic column>) CPSM(004. Use the following function: • To calculate the quotient sum of batch quantities.003) = (90 * 0. this function divides the batch quantities by the value of the characteristic column you specified or the value of the first characteristic column by that of the second column.<characteristic column 2>) CPSM(004.<characteristic column 2>) April 2001 89 . The system interprets the characteristic value that you use to weight the first value as a percentage if the description of its unit contains a percent sign (%).035) + (70 * 0.9 Adding up Weighted Batch Quantities or Characteristic Values: Quotient Sum For each batch of a material item.7) = 78. to calculate the total of the physical batch quantities from the active ingredient quantities of batches based on the active ingredient concentration. You may need this function. As long as no batches have been assigned to the material item.6) = 13 • To calculate the quotient sum of characteristic values.9) + (50 * 0. You may need this function. Use the following function: • To calculate the product sum of batch quantities. use: CQSM(<material item>. the function calculates the product of the quantity and characteristic value of the material item or the product of the two characteristic values of the material item.05) = 9. It then adds up the results.002) = (4 / 0.002) = (40 * 0.<characteristic column 1>.<characteristic column 1>.5) + (3 / 0. As long as no batches have been assigned to the material item. use: CQSM(<material item>. for example.1 • To calculate the product sum of characteristic values.04) + (80 * 0. to calculate the total of the active ingredient quantities from physical batch quantities based on the active ingredient concentration.002. The system interprets the characteristic value that you use to weight the first value as a percentage if the description of its unit contains a percent sign (%). use: CPSM(<material item>. for example.

003) = (50 / 0.002.2) = 500 Examples • • Example: Calculations Using Active Ingredient Quantities of Batches [Page 91] Example: Calculations Using Physical Batch Quantities [Page 94] 90 April 2001 .Process Orders (PP-PI-POR) Material Quantity Calculation With Batch Data SAP AG CQSM(008.25) + (60 / 0.

you enter 10 . You therefore need not enter a formula for the fruit premix: To obtain the intended fruit content of the fruit juice.00 UM 2:Fruit content UM 1 Fruit juice 2 . The following relationship applies: April 2001 91 . In the material. For the fruit premix. which you can use to enter the absolute fruit content of a specific quantity of fruit premix. you use the proportion unit LF.000 LF 50. 3 .000 100..000 L 10. In addition.00 % The absolute fruit content that is required in the fruit premix changes in proportion to the fruit juice quantity. however. balance variations in the percent fruit content of the fruit premix.20 % as the allowed interval for the fruit content. In the batches.Water L L L 5. you want the system to adjust the quantity of water in such a way that the fruit content intended for the fruit juice is obtained. you always want to use the fruit premix batch with the earliest expiration date. for example: Line Description Type MT OP OP MT MT Item 0000 0100 0110 0010 0020 Sign 1:Qty 100.. Entries in the Master Recipe and Bill of Material (BOM) In the BOM. Realization Entries in Batch Management You define active ingredient management for the material Fruit premix with the following specifications: • You classify the material and its batches with a batch class that contains characteristic Fruit content. This adjustment is not in proportion to the fruit juice quantity.-Charge mat. This means that you must adjust the quantity of water. You use the expiration date and the allowed interval defined for the fruit content as selection criteria for determining the batch. you enter the actual fruit content.Create mix.Fruit premix 5 …. • For the batch determination for material Fruit premix. Depending on the fruit content of this batch. 4 …. you define a batch search strategy that allows batch determination based on proportion quantities. During order processing. you must. you enter the required component quantities with reference to a base quantity of the product Fruit juice. The following data is displayed. you assign the proportion unit LF (liters of fruit) to the material. which means that you do not enter the physical quantity of the fruit premix but the fruit quantity it must contain.SAP AG Process Orders (PP-PI-POR) Example: Calculations Using Active Ingredient Quantities of Batches Example: Calculations Using Active Ingredient Quantities of Batches Scenario You want to use a fruit premix with varying fruit content and water to produce a fruit juice whose fruit content is always 5 %. The quantities and the characteristic values of material classification are transferred to the Material Quantity Calculation screen in the master recipe.00 100.

000 UM 2:Fruit content UM 1 Fruit juice 2 .. 4 …. 4 …. you use the following: − − 20 % LF of a batch with 20 % fruit content 5 LF of a batch with 15 % fruit content 4.Water L L L 25.000 L 10.Create mix.00 % 20.Charge mat. you must enter the following formula for the water: [001.BA:Premix2 MT 7 ….000 UM 2:Fruit content UM 1 Fruit juice 2 .-Charge mat.000 LF 366.000 LF 10.000 LF 20.000 500.Process Orders (PP-PI-POR) Example: Calculations Using Active Ingredient Quantities of Batches Water = Product quantity – physical quantity of fruit premix = SAP AG You can calculate the physical quantity of the fruit premix as follows in the master recipes: Qty of fruit premix Absolute fruit content in fruit premix / Percent fruit content For the system to be able to correctly calculate the physical quantity of the fruit premix after the batch determination and maybe even a batch split in the order.667 L 92 April 2001 .002) Process During Order Processing In the order.000 500. 4. 3 . it uses the data from the material component (line 4). The system now updates the quantity of water using the formula and batch data. the material data is processed as follows: 3.000 500..Water MT 5.001] – CQSM(004.Fruit premix 5 ….000 LF 250. You create a process order for an order quantity or fruit juice quantity of 500 l for example.. it must calculate the quotient sum of all fruit premix batches..00 % 3. You carry out batch determination for the material Fruit premix. You start material quantity calculation.Create mix. As a result. The system calculates the following: − − The required fruit premix quantity in the proportion unit LF in proportion to the fruit juice quantity The required quantity of water using the formula Since no batches have been selected. For this reason. The following result is displayed: Line Description Type MT OP OP MT MT Item 0000 0100 0110 0010 0010 0010 0020 Sign 1:Qty 500.000 500.. 3 .00 % 15.00 % 6 …. Since the batch with the earliest expiration date only covers part of the requirement.Fruit premix 5 …. the following data is displayed: Line Description Type MT OP OP MT MT Item 0000 0100 0110 0010 0020 Sign 1:Qty 500.BA:Premix1 L L L 25.

SAP AG Process Orders (PP-PI-POR) Example: Calculations Using Active Ingredient Quantities of Batches April 2001 93 .

• You classify material Lemon juice and its batches with a batch class that contains characteristic Acid content. You want to adjust the fruit content of the fruit juice by mixing water into it. you define the fruit content of 5 % and the acid content of 2 % you want to obtain. In the batches. Entries in the Master Recipe and Bill of Material (BOM) In the BOM. The acid content. Realization Entries in Batch Management You define active ingredient management with the following specifications: • You classify materials Fruit juice and Fruit premix as well as the fruit premix batches using a batch class that contains characteristics Fruit content and Acid content. you assign the proportion unit LA (liters of acid) to the material. The quantities and the characteristic values of material classification are transferred to the Material Quantity Calculation screen in the master recipe. The batch search strategy you define for the lemon juice allows batch determination based on a proportion quantity. This means that you do not enter the physical quantity of the lemon juice but the required absolute acid content instead. you define 10 – 20 % as the allowed fruit content and 1 – 4 % as the allowed acid content. In addition. Since the lemon juice is to be used depending on its acid content. In the material. you enter the actual fruit and acid contents. you enter the required component quantities with reference to a base quantity of the product Fruit juice. this means. you enter the actual acid content. on the other hand. The fruit premix batches are selected according to their expiration date. You can use different batches whose expiration dates are close together in one order but each batch is always used up completely. you plan it in the proportion unit Liters of acid. you define a batch search strategy that contains the selection criteria Expiration date and Fruit content for material Fruit premix and a batch search strategy that contains the selection criteria Expiration date and Acid content. you enter the required physical quantity in the BOM. The following data is displayed. based on the absolute acid content. • For batch determination. is adjusted by adding lemon juice with the different lemon juice batches having different acid contents themselves. In the batches. In material Fruit juice. for example: 94 April 2001 . For the fruit premix that is to be used as complete batches. In material Fruit premix.Process Orders (PP-PI-POR) Example: Calculations Using Physical Batch Quantities SAP AG Example: Calculations Using Physical Batch Quantities Scenario You want to use a fruit premix with varying fruit and acid content to produce a fruit juice whose fruit content is always 5 % and whose acid content is always 2 %. which you can use to enter the absolute acid content of a specific quantity of lemon juice. you enter 20 – 30 % as the allowed interval for the acid content.

The following applies for the calculation of the absolute acid content of the lemon juice required: Absolute acid content = = Intended absolute acid content in the fruit juice – absolute acid content in the fruit premix Fruit juice qty * intended percent acid content .002] Calculating the Lemon Juice Quantity To obtain the intended acid content of the fruit juice. you must balance variations in the fruit content of the fruit premix. 4 ….002) / [001.absolute acid content in the fruit premix = Fruit premix qty * Percent acid content in fruit premix You can calculate the absolute acid content of the fruit premix as follows in the master recipe: Acid content of fruit premix For the system to be able to correctly calculate the acid content after the batch determination and maybe even a batch split in the order.500 UM 2:Fruit content UM 3:Acid content UM L L L L L 10. This means that you must adjust the quantity of water.00 % 2. you must enter the following formula for the fruit juice: CPSM(004.. OP 6 ….. For this reason. For this reason.500 LS Calculating the Product Quantity The product quantity in the order is determined by the available fruit premix quantity. you must balance variations in the percent acid content of the fruit premix.000 100.Charge mat. it must calculate the product sum of all fruit premix batches. it must calculate the product sum of all fruit premix batches.00 % 5.001] * [001..000 100.003] .SAP AG Process Orders (PP-PI-POR) Example: Calculations Using Physical Batch Quantities Line Description Type MT OP MT MT Item 0000 0100 0110 0010 0020 0030 Sign - 1:Qty 100.003) Calculating the Water Quantity To obtain the intended fruit content of the fruit juice.Water 3 . you must enter the following formula for the acid content: [001.Create mix.Lemon juice MT 1.00 % 20. For this reason.00 % 1. The following relationship applies: Water qty = Fruit juice – Fruit premix qty – Physical qty of lemon juice = Absolute acid content in lemon juice / Percent acid content You can calculate the physical quantity of the lemon juice as follows in the master recipe: Lemon juice qty April 2001 95 . This adjustment is not in proportion to the product quantity.000 42.Fruit premix 5 ….000 50.00 % 1 Fruit juice 2 .CPSM(004. For this reason. you must adjust the lemon juice quantity. the system must calculate the fruit juice quantity as follows: Fruit juice qty = Absolute fruit content in fruit premix / Intended fruit content in fruit juice = Fruit premix qty * Percent fruit content in fruit premix You can calculate the absolute fruit content of the fruit premix as follows in the master recipe: Absolute fruit content For the system to be able to correctly calculate the fruit content after the batch determination and maybe even a batch split in the order.

It calculates the fruit juice quantity using the formula. the material data is processed as follows: 1.CQSM(006. Since no batches have been selected for the lemon juice.-Charge mat.000 500.Process Orders (PP-PI-POR) Example: Calculations Using Physical Batch Quantities SAP AG For the system to be able to correctly calculate the lemon juice quantity after the batch determination and maybe even a batch split in the order.500 UM 2:Fruit content UM 3:Acid content UM L L L L L 5. You manually start product quantity calculation. a fruit content of 10 %. OP 4 …. The system finds two batches with identical expiration dates. b.00 % 1. it must. calculate the quotient sum of all lemon juice batches. the system uses the data of the material item (line 8 of the graphic below) to calculate the quantity of water. a fruit content of 15 %.Lemon juice MT 10.Create mix. You use the following batches: − − One batch with a quantity of 200 L. 2.Fruit premix MT 5 …. The system makes the following adjustments one after another: a. You carry out batch determination for the Fruit premix component.Water MT 6 …. you must enter the following formula for the water: [001. the following data is displayed: Line Description Type MT OP Item 0000 0100 0110 0010 0020 0030 Sign 1:Qty 500. and an acid content of 3 % One batch with a quantity of 100 L.500 LS 3.00 % 1 Fruit juice 2 . You create a process order for an order quantity or fruit juice quantity of 500 l for example. For this reason.001] .003) Process During Order Processing In the order. As a result.001] – [004. The system calculates the following: − − The required fruit premix quantity in proportion to the fruit juice quantity The required water quantity and the required absolute acid content in the lemon juice using the formulas Since no batches have been selected. and an acid content of 2 % You adjust the original quantity in the totals record of the material item accordingly. It updates the absolute acid content of the lemon juice and the required water quantity using the formulas.. 3 .000 250.000 212.00 % 7. however.00 % 2. The following data is displayed: 96 April 2001 . 4.00 % 20.000 500. it uses the data from the material item (line 4)..

000 700.000 200.SAP AG Process Orders (PP-PI-POR) Example: Calculations Using Physical Batch Quantities Line Description Type MT OP OP MT Item 0000 0100 0110 0010 0010 0010 0020 0030 Sign - 1:Qty 700.00 % 1.000 100. The system again updates the quantity of water using the formula and the batch data available now..BA:Lemon1 MT MT 8 ….00 % 5.000 LS April 2001 97 .BA:Premix1 MT 6 ….Lemon juice MT 6.Fruit premix 10.BA:Premix1 MT 6 ….000 LS 6.00 % 1 Fruit juice OP 2 .00 % 1 Fruit juice 2 ..Lemon juice MT 6.000 700. 3 . 4 ….Water MT 8 …. You start material quantity calculation again.00 % 3..Charge mat.00 % 20.00 % 2.000 376.00 % 10. 3 . OP 4 ….000 LS 5.00 % 2.00 % 1.00 % 10.Create mix.00 % 5 …. The following result is displayed: Line Description Type Item MT 0000 0100 0110 0010 0010 0010 0020 0030 0030 Sign 1:Qty 700. You use a batch quantity with an absolute acid content of 6 LA and a percent acid content of 25 %.000 300.Water 9 ….00 % 15.00 % 25.00 % 2.00 % 10.00 % 15.000 100.000 200.Fruit premix MT 5 ….Create mix.000 UM 2:Fruit content UM 3:Acid content UM L L L L L L L 5.BA:Premix2 MT 7 …..-Charge mat.000 700.000 700.000 UM 2:Fruit content UM 3:Acid content UM L L L L L L L 20.000 370.BA:Premix2 MT 7 ….00 % 2.000 300..00 % 3. 6. You carry out batch determination for the Lemon juice component.

You must classify the material master record or the component in the material list with a class of class type Batch. You must assign the property as a characteristic to this class and assign a value to it in the material master record or the material list of the process order. When you enter a formula for the product quantity. the system uses the lowest value. or any interim results The quantity of a material component or any interim results The product or order quantity or any interim results If required. you must have activated scrap management in the parameters of the relevant order type (see Customizing for Process Orders). you transfer the formula results to the order. you must also enter a formula for the values that are proportional to the product quantity. In collective orders. 98 April 2001 . material quantity calculation is only supported within the leading order. For this reason.Process Orders (PP-PI-POR) Defining Material Quantity Calculation SAP AG Defining Material Quantity Calculation Use You use this procedure in the process order to define formulas (or adjust formulas taken over from the master recipe) for the calculation of the following values: • • • • The operation quantity or any interim results The phase quantity. Header quantities and component quantities of subordinate orders are calculated in proportion to the product quantity of the leading order. do not enter formulas for: – – Directly-produced components of the leading order Materials or phases of subordinate orders Prerequisites • • The process order was created with a production version. the following requirements must be met: − − − It must be possible to enter the property as a numeric value. the value from the material master record. If multiple values or value ranges have been defined. if this value is missing. the expected phase scrap. Material quantity calculation uses the value from the material list or. For you to be able to take into account material properties such as the active ingredient potency in material quantity calculation. For this reason. • To transfer the scrap calculated in material quantity calculation to the corresponding phase in the process order. note that after the product quantity has been calculated the system only updates dependent values for which a formula has been maintained.

Enter the required formula in the Formula definition section. 4. they are replaced with the up-to-date quantity. you can display the formula defined for the field that you have selected in the lower section. operation. for example. Percentages. operation. Choose Materials in the process order. The coordinates of the field are inserted in the formula. double-click the relevant field. Insert the elements of this formula as follows: − − Use the keyboard to enter number constants. phase. Choose − − . When the material quantity is calculated. and scrap quantities for which formulas have been maintained. The material list appears. or scrap quantities. start the calculation as follows: − − If you want to recalculate component. 5. phase. − To insert the operators of the basic arithmetical operations or a bracket in the formula. To insert a reference to a material or a material property in the formula. Place the cursor on the field for which you want to enter a formula and choose formula. Note that the system does not take the unit of measure of referred values into account. It consists of two sections: The lower section contains one line with data for each operation. . In the Formula definition section. The system displays the calculated values in the corresponding fields in the lower screen section. choose If you want to recalculate the product or order quantity. Select 3. 2. The system calculates the product quantity and subsequently updates all component. are treated like absolute values during the calculation. Depending on the values for which your have entered a formula. Use the keyboard to enter all other operators or functions. Use the decimal markers defined in your user defaults or the decimal point. phase. − April 2001 99 . choose the corresponding button in the Formula definition section or use the keyboard to enter the sign. choose Calculate product qty.SAP AG Process Orders (PP-PI-POR) Defining Material Quantity Calculation Procedure 1. see Basic Functions of Material Quantity Calculation [Page 79] and Material Quantity Calculation with Batch Data [Page 86]. For information on the available operators and functions. and material contained in the recipe. The Material Quantity Calculation screen appears.

Process Orders (PP-PI-POR) Defining Material Quantity Calculation 6. If you want to save the formulas and transfer the calculated material quantities to the and save the process order. Save your entries as follows: − − SAP AG If you want to save the formulas without transferring the formula results to the order. choose and save the process order. choose The system also copies the calculated material quantities to the order if the Fixed quantity indicator has been set for the component of the material list. order. 100 April 2001 .

SAP AG

Process Orders (PP-PI-POR) Performing Material Quantity Calculations

Performing Material Quantity Calculations
Use
You use this procedure to manually start material quantity calculation in the process order. Depending on your requirements, you define the scope of the calculation as follows: • • Calculation of the component, operation, phase, and scrap quantities for which formulas have been maintained Calculation of the product quantity and subsequent update of the component, operation, phase, and scrap quantities for which formulas have been maintained

You transfer the formula results to the order.

Prerequisites
• The formulas of material quantity calculation have been defined in the order.

Procedure
1. Choose Materials in the process order. The material list appears. 2. Choose .

The system uses the current formulas and data to calculate the component, operation, phase, and scrap quantities and displays the results on the maintenance screen of material quantity calculation. If required, you can change the formulas from this screen (see Defining Material Quantity Calculation [Page 98]). 3. If you also want to recalculate the product or order quantity, choose Calculate product qty. The system calculates the product quantity and subsequently updates all component, operation, phase, and scrap quantities for which formulas have been maintained. 4. If you want to transfer the formula results to the order, choose order. and save the process

The system also copies the calculated material quantities to the order if the Fixed quantity indicator has been set for the component of the material list.

April 2001

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Process Orders (PP-PI-POR) Displaying and Printing Formula Overviews

SAP AG

Displaying and Printing Formula Overviews
Use
You use this procedure to get an overview of the formulas defined for material quantity calculation. In comparison to the maintenance screen of material quantity calculation, the formula overview has the following advantages: • • The formula overview not only contains the quantities and value fields of material quantity calculation but also the corresponding formulas. References used in the formulas are replaced by the value and the description of the field to which they refer.

Procedure
1. Choose on the Material Quantity Calculation screen. The formula overview appears. 2. Choose to print the overview. .

3. Enter the relevant print parameters and choose

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SAP AG

Process Orders (PP-PI-POR) Checking the Availability of Material

Checking the Availability of Material
Before you start production, you can check whether all the material components allocated to the process order are available on the calculated requirements dates. In a process order, the system only checks material components that are relevant to inventory management and have the item category “L” (stock component). Availability checks can be triggered either automatically or manually: • The availability of components in an order can be checked automatically during order creation and/or order release. In Customizing for Process Orders, you specify per order type and plant whether the availability is to be checked automatically. You can always trigger a manual availability check.

The checking scope is defined via the checking group (in the material master record) and the valid checking rule (in Customizing for Process Orders). Together, they define: • • • Which MRP elements are taken into account in the check Which inventory categories are taken into account Whether the replenishment lead time is taken into account.

In Customizing for Process Orders (Define Checking Control), you specify against which quantity the material availability is to be checked. You can make the following settings: • Planning (open planned independent requirements) In the check against planned independent requirements, the system only checks the open planned independent requirement quantities created for the components. This means that the ATP quantity is not included in this availability check nor are receipts or stocks. This type of availability check is most useful: • • If assembly planning or phantom assembly planning is carried out for the components If quick statements about the availability situation are required and the results from this check are precise enough

The system uses the open planned independent requirements quantity at component level to determine a committed quantity, and this quantity is copied to the planned order header as the committed quantity. In contrast to the availability check according to ATP logic, however, the committed quantity is not recorded in the dependent requirements. The planned independent requirements of the components are not consumed by the committed quantity but by the complete dependent requirements quantity. In further availability checks, the system can only commit quantities for the amount of planned independent requirements that have not yet been consumed. In the availability check against planned independent requirements, the following dates/quantities are not calculated: • • Total confirmation date Partial confirmation date/ partial confirmation quantity

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Process Orders (PP-PI-POR) Checking the Availability of Material • ATP-Quantity

SAP AG

In the check according to ATP logic, the system checks whether the dependent requirements of each component are covered by specific receipt and issue elements or by stock. This check is carried out dynamically, that is, each time you carry out the check, the system recalculates the current situation. If a quantity can be committed for the requirement date, the system enters precisely this quantity as the committed quantity in the dependent requirements, and the ATP quantity for the components is reduced by the committed quantity. Therefore, in the next availability check, dependent requirements can only be committed for the amount of the remaining ATP quantity.

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April 2001

the committed quantities are kept in a lock table. because you can avoid inconsistencies in the commitment situation. You do this in the material master record. This allows for more exact results since the inspection results for an order are taken into account when checking other orders (before you save the order). However. which may arise if there is a change in the date of expected goods receipts. April 2001 105 . At the same time. • Only check the material against planned independent requirements if the material is a phantom assembly If this option has been selected for the checking group. The checking group is used to group materials that are to be checked according to the same criteria (see Checking Scope). • If the normal ATP (available-to-promise) quantity or the cumulative ATP quantity is to be used during the check It is a good idea to use the check with the cumulative ATP quantity. you can specify: • If the materials to be checked are to be locked during the availability check If the material lock indicator is set. You must also enter a checking group in the material master record (MRP screens / Sales data screens) of the assemblies/components for which the availability check against planned independent requirements is to be carried out. the system can only carry out the check against planned independent requirements when dealing with phantom assemblies (special procurement key phantom assembly). Materials with such checking groups then do not take part in the check. These settings for the checking groups are made in Customizing for Sales and Distribution (Define Checking Groups). You can also switch off the availability check for a particular checking group. it is also possible to carry out the availability check according to ATP logic for this material. At the same time. in the Relevance during check against planning field. • Always check the material against planned independent requirements If this option has been selected for the checking group. In the checking group. the availability check against planned independent requirements can always be carried out in the planned order for this component. it is also possible to carry out the availability check according to ATP logic for this material. You can make the following settings for the checking groups: • No check against planned independent requirements If this option has been selected for the checking group.SAP AG Process Orders (PP-PI-POR) Checking Group Checking Group You must allocate those material components for which you want to check material availability to a checking group. no check against planned independent requirements can be carried out in the planned order for this component. the material can still be included in the availability check according to ATP logic. The system uses the checking group to control whether the check against planned independent requirements is allowed.

Process Orders (PP-PI-POR) Checking Group SAP AG 106 April 2001 .

SAP AG Process Orders (PP-PI-POR) Check Rule Check Rule You can maintain a check rule in Customizing. April 2001 107 . This means that you can carry out different availability checks for a material in different applications. Together. they define • • • which MRP elements are to be checked which inventory categories are to be checked whether the replenishment lead time is to be taken into account in the check. The combination of check group and check rule defines the checking scope. Check rules are defined for each application.

] in Production Orders in the Production Planning (PP) component.] as well as How is the Availability Determined? [Ext. the system checks • • Whether the material requirements can be covered on the requirements date At what point in time the requirements can be covered. 108 April 2001 . Using this method. if a full coverage of the requirements is not possible on the requirements date. refer to Availability Check [Ext. Fur more information.Process Orders (PP-PI-POR) How is the Availability of Materials Determined? SAP AG How is the Availability of Materials Determined? The system determines the availability of materials according to the ATP method (availability-topromise).

April 2001 109 . If a check is carried out at storage location or batch level and the components are available. On the Material List screen. The Change Process Order: Material -General Data screen appears. Choose Material → Material details. The level at which the check is actually carried out depends on the data maintained for the material component. the system carries out an additional check at plant level. You maintain this data as follows: 1. 2. batch or plant) that you maintain on this screen. Batch or Plant fields.SAP AG Process Orders (PP-PI-POR) At What Level is the Availability Check Carried Out? At What Level is the Availability Check Carried Out? The availability check can be carried out at plant. Enter data in the Storage location. storage location or batch level. 3. select the component for which you want to maintain availability check data. The availability check will be carried out for the level (storage location.

To check material availability. you can call up the system log for material availability. which will give you details of the missing material components. 110 April 2001 .ATP on the header screen. To find out which shortfalls you have. choose Process order → Functions → Availability check → Material . The system carries out an availability check in the background and issues a message informing you whether you have a material shortfall or whether all materials are available.Process Orders (PP-PI-POR) Checking the Availability of the Materials in an Order SAP AG Checking the Availability of the Materials in an Order Use You can check the availability of materials required for producing your order at header level or at the level of each individual component.

In the missing parts list. the requirements quantity or the issue storage location) The date on which all components are available The missing parts overview always shows the results of the last availability check. for example. You specify in Customizing whether an availability check is to be carried out automatically. You can also specify when the checks are to be carried out. You find information about the inspection results in the following places: In the availability log. or you can trigger it manually. You make these settings in Customizing for Process Orders (Operations → Availability check → Define Checking Control). material master data was not maintained) The log is not saved when you leave order maintenance. when you create or release a process order. you find: • • • The result of the check (whether all components are available) A list of the missing parts A list of the reservations that could not be checked (because. for example. The checks can be carried out automatically. An individual check determines the availability of a single component. The status "material shortfall" is withdrawn during an overall or individual check if the required quantity of all components becomes available in the mean time according to ATP (available-topromise) logic. for example. You can also use the order information system to carry out an overall check for several orders simultaneously (see Collective Availability Checks [Page 113]). If an overall check determines that a material is not available on the required date. independent of whether you have left order processing in the mean time. you find • A list of the missing parts April 2001 111 . It can be carried out automatically. • • An overall check determines the availability of all components within an order/collective order.SAP AG Process Orders (PP-PI-POR) When is the Availability Checked? When is the Availability Checked? You can use either an overall check or an individual check to check the availability of components. In the missing parts overview. It can only be triggered manually. you find • • • A list of the missing parts The possibility to process missing parts (by changing. the system activates the status “material shortfall” in the order header. You can also specify that the availability check is to take place when you save a created or released order.

If you make changes that could affect the availability of components in the process order (such as date or quantity changes).Process Orders (PP-PI-POR) When is the Availability Checked? • • • SAP AG A list of reservations that could not be checked (for example. For up-to-date information on any missing parts in an order. because material master data was not maintained) A list of all checked components if you execute View → Inspection results → All components. The date on which other components are available The missing parts list is not saved if you leave order processing. this does not automatically trigger a new availability check. you should restart the availability check manually after you have made the changes. the results of the availability check are stored in the release log. 112 April 2001 . If the availability is checked at the same time an order is released.

the checking rule for collective checks is taken from the order type (process orders). refer to Production Orders in the Production Planning (PP) component.SAP AG Process Orders (PP-PI-POR) Collective Availability Checks Collective Availability Checks Use Within the order information system. Features The orders to be checked can be process orders or planned orders. Collective Availability Check: Criteria [Ext.] Collective Availability Check: Results [Ext.] Executing Collective Availability Check [Ext. Just as for individual checks.] Checking the Availability of Capacities [Ext. For more information.] April 2001 113 . Activities In Customizing for Process Orders. you can define profiles for collective availability checks ( Define Profile for Order Information System). The check can be triggered in the segregated object list ‘order headers’ within the order information system. you can check several orders simultaneously for material availability. or from the MRP group/plant parameters (planned orders). Collective availability checks always carry out an overall availability check for each of the orders.

114 April 2001 . you can specify that process orders with status “Material shortfall” are blocked for release.Material Requirements Planning under Availability Check [Ext. see the R/3 Library PP . choose Material → Availability → Check. 2. for the entire order.ATP. the status “Material shortfall” is set in the process order. A dialog box appears to inform you about this. Checking all Material Components in the Order To check the availability of all material components in the order.]. Choose ATP quantities to display more detailed information. If material components are not available on their requirements date.shortfall list) Display the material shortfall overview (from the dialog box or by choosing Goto → Material shortfall → Material shortfall) The system only sets the status “Material shortfall” in the process order if you carry out an availability check for all components. For more information. that is. The system carries out an availability check. you can: • • • Display the log (from the dialog box or by choosing Goto → Logs → Mat. choose Process order → Functions → Availability check → Material . Choose Period totals to display the material requirements and receipts of the individual periods. In both cases. On the Material list screen.Process Orders (PP-PI-POR) Carrying Out Availability Checks SAP AG Carrying Out Availability Checks You can carry out an availability check either for the entire order or for individual components in the material list. proceed as follows: 1. availability) Display the material shortfall list (from the dialog box or by choosing Goto → Material shortfall → Mat. A screen appears on which the quantity required on the requirements date and the confirmed quantity are displayed. Checking Individual Components To check the availability of a particular material. In Customizing. and one or more components are not available on their respective requirements dates.

For performance reasons. To display the availability log for a process order. you should restrict the objects to order headers and components. and choose Check availability. You can use the Check mode function to call up another dialog box in which you can specify further parameters to determine the availability run. The overall profile specifies whether process orders and/or planned orders are read. Select the orders you want to include in the availability check. Choose Logistics → Production . Choose Order headers. you must have specified that a log is to be generated as a parameter for the availability run.process → Process order and then Reporting → Order information system → Object overview. 5. April 2001 115 . Maintain parameters to determine the availability run. 2. The system lists the selected orders. Enter an overall profile. The system checks the availability of the orders selected. (As a prerequisite for this. Enter your criteria for order selection and choose Execute.SAP AG Process Orders (PP-PI-POR) Checking Collective Availability Online Checking Collective Availability Online 1. and a message of the specified levels or higher must have appeared. and choose Check availability. select the order. 3. If you do not need to display the individual order components. A dialog box for the availability check appears. material. You can change the profile defined in Customizing temporarily using the ‘Object selection’ function. and choose Goto → Log avail. you can also exclude components from the selection. 4.

the system calculates the planned order costs. see Process Orders in Cost Object Controlling [Ext. For more information.]. The planned costs are allocated to cost elements.Process Orders (PP-PI-POR) Preliminary Costing SAP AG Preliminary Costing Use When you create a process order and after each subsequent change of data in the order. 116 April 2001 .

SAP AG Process Orders (PP-PI-POR) Cost Elements Cost Elements A distinction is made between primary and secondary cost elements: Primary Cost Elements Costs which are considered as primary cost elements include: • • material costs costs for external procurement These costs are allocated to the order via primary costs. Actual costs are updated when material issues or completion confirmations are carried out for the order. Cost Segments Cost elements are recorded in cost segments which are managed for each fiscal year. Planned/Actual Cost Comparison Both planned costs and actual costs are recorded in cost segments. In the process order. such as material issues. for example. or when a goods receipt is posted for an externally procured material component. Secondary Cost Elements Costs which are considered to be secondary cost elements include: • • • production costs material overhead costs production overhead costs These costs are allocated to the order via internal cost allocations. only phases and secondary resources are used to determine manufacturing costs. April 2001 117 . This enables you to compare planned with actual costs at any stage of order processing. The system uses the latest start date of the phase or the requirement date of the material to calculate the period of the fiscal year in which the planned costs of an order are incurred.

The system automatically assigns the material component to the relevant cost element via the MM Consumption Account Assignment.Process Orders (PP-PI-POR) Planned Costs for Components SAP AG Planned Costs for Components The costing relevancy indicator of the component determines whether or not costs are calculated for a material component. It is set as a default setting. but can be reset manually. the material component is not taken into account in costing. This indicator is on the material list General Data screen in the order. 118 April 2001 . If the indicator is not set. This indicator specifies that the component is fully relevant to costing.

the system calculates the planned costs of the material using the valuation variant and a price stored in the material master record. The costing variant refers to a valuation variant which determines which price from the material master record is used to calculate the planned costs of a material (for example. the moving average price or the standard price). April 2001 119 . In Customizing. a costing variant is defined for each order type and plant.SAP AG Process Orders (PP-PI-POR) Planned Costs for Materials Manufactured In-House Planned Costs for Materials Manufactured In-House If a material is manufactured in-house.

• • Planned costs for a component kept in stock are calculated in exactly the same way as for a material manufactured in-house.Process Orders (PP-PI-POR) Planned Costs for Materials Procured Externally SAP AG Planned Costs for Materials Procured Externally For materials procured externally. 120 April 2001 . the system distinguishes between stock components and nonstock components. Planned costs for a component not kept in stock equal the value of the requisition created for the component. The value of the requisition is calculated via the valuation price and the price unit of the requisition.

SAP AG Process Orders (PP-PI-POR) Manufacturing Costs Manufacturing Costs The activities used in an order can be divided into internal activities and external activities. For more information. The values of the individual activities are specified via the activities defined in cost center accounting. April 2001 121 .]in the CO-CCA documentation. Planned costs are calculated for both types of activities. see Cost Center Planning [Ext. The system calculates the planned costs for the activities in a phase based on the valuation variant planned for the order type (defined via the costing variant).

Using the control key of the phase. you can specify whether the phase is relevant to costing. 122 April 2001 . 2. If the phase is relevant to costing. 1. Operations are automatically excluded from costing.Process Orders (PP-PI-POR) Planned Costs for Production SAP AG Planned Costs for Production Whether a phase is calculated depends on the control key and the costing relevancy indicator of the phase. you can additionally use a costing relevancy indicator to specify the factor that is to be used to calculate the services performed in a phase or you can disconnect the phase from costing.

In a second step.SAP AG Process Orders (PP-PI-POR) Planned Costs for Internal Activity Planned Costs for Internal Activity To calcuate the planned costs for carrying out a phase. the system first sets up a quantity structure for the produced activities. the quantity structure is valuated with a price. April 2001 123 .

As soon as the system has calculated how much activity is expected for a particular activity type. 124 April 2001 . Using the formula and the standard times in the phase.Process Orders (PP-PI-POR) Setting up a Quantity Structure SAP AG Setting up a Quantity Structure The most important data for setting up a quantity structure for an activity is defined in the resource: • • activities formulas Every activity is allocated to an activity type. Each activity type is allocated to a formula in the resource. it can valuate the activity for each activity type. the system calculates how much activity is expected for a particular activity type in a particular phase.

a cost center) is credited under which cost element during actual postings April 2001 125 . such as electricity costs or general storage costs. Overhead costs are assigned to the process order by way of overhead surcharges. the surcharge percentage is Which object (for example. They are updated in the order under the cost elements defined in the costing sheet. or they are determined in Activity-Based Costing (see also Dynamic Template Allocation in Actual [Ext. The costing sheet specifies: • • • • To which direct costs surcharges are applied Under which conditions a surcharge is calculated How high. The costing sheet determines what overhead surcharges are assigned to the order. which refers to a costing sheet.SAP AG Process Orders (PP-PI-POR) Overhead Costs Overhead Costs Use Overhead costs are costs that can only be assigned to the process order indirectly. The costing variant refers to a valuation variant. depending on these conditions. Process Flow A costing variant is defined in Customizing for each order type and plant.]).

You can find more information on overhead surcharges online in the guide to Organizational Elements Internal Orders. the system determines the percentage used to calculate the overhead costs of the order. as well as under the menu option “Overhead Surcharges [Ext. The costing sheet valid for the order must refer to the above-mentioned overhead key.Process Orders (PP-PI-POR) Overhead Groups SAP AG Overhead Groups You can make the calculation of overheads dependent on the material to be produced by specifying an overhead group. you must have maintained an overhead group which refers to an overhead key. 126 April 2001 . you should note the following: • • In the Costing screen of the material master record of the material to be produced.]” in the Customizing menu of product cost accounting. Using the overhead group and the costing sheet. If you want the calculation of overheads to depend on which material is being produced.

April 2001 127 .SAP AG Process Orders (PP-PI-POR) Releasing Process Orders Releasing Process Orders When you create a process order by choosing Process order → Create. However. You cannot carry out goods movements for the order. that is. You cannot create a control recipe. When you release the order. various restrictions apply: • • • • You cannot carry out completion confirmations for the order. the initial status CRTD is shown under System status in the main header. these restrictions are canceled. if an order is only created and not released. you cannot withdraw any material components. You cannot print shop floor papers.

you can specify that process orders are released automatically. 128 April 2001 . Automatic batch creation [Page 29] can be carried out for the material you want to produce. or via the order type in Customizing. All operations and phases in the order then have the status Released.Process Orders (PP-PI-POR) Releasing Process Orders SAP AG Releasing Process Orders You can release a process order in the create or change mode. You can assign the profile to the process order in the material master record (Work Scheduling view) of the material to be produced. Releasing Process Orders Automatically In the production scheduling profile maintained in Customizing. choose Process order → Functions → Release. The status REL is displayed in the System status field. the process order is released. On the General Header screen of the application menu for process orders. When you save your entries.

To release an operation or a phase. In the Main header screen. 2. The process order is then “partially released” and the status PREL appears under System status in the main header. If you release an operation. you can see the status of the orders. You can also release individual operations and phases from the 1-line operation overview as follows: 1. the order automatically receives the status released. proceed as follows: 1. The system now releases the selected operation(s) and/or phases. April 2001 129 . In this screen. The system will release the operation or phase if you have not released the whole process order. If you delete the last phase of an operation without releasing it. In the 1-line operation overview. The 1-line operation overview does not show this status. select the functions Goto → 2-line operation overview. all the phases belonging to this operation are also released. the operation is released. 3. Once you have released all the operations of a process order. Once you have released all the phases of an operation.SAP AG Process Orders (PP-PI-POR) How to Release Operations and Phases How to Release Operations and Phases You can release individual operations/phases of the process order. the operation is automatically released. 2. mark an operation or phase and select Operation → Functions → Release. Now select the menu options Operation → Functions → For operation/phase → Release. Select the operations/phases you want to release.

and then Process order → Release. 5. If required. 2. select Release+Control recipe instead of Release. Select Release.Process Orders (PP-PI-POR) Collective Release of Process Orders SAP AG Collective Release of Process Orders You can several select process orders and release them. such as MRP controller. 4. Select the relevant plant.process → Process order. 130 April 2001 . material or status. The system releases the selected process orders. You can select process orders according to the following criteria: • • • • • • • order type plant MRP controller material process order number (interval) release date (interval) status profile Now proceed as follows: 1. Select all the process orders you want to release. If you want the system to also create control recipes after the release. the corresponding values are automatically taken over into the fields Release and To release. If you want to select process orders according to their release date. enter the interval desired in the fields Release and To release. 3. If a release period is already proposed in your user master record. The system automatically uses the current date as the release date according to which process orders are selected. Select the menu options Logistics → Production . you can enter further criteria for the process order.

The characteristics of reserved ingredients. these results can be automatically taken over into the process order. If scheduling and capacity requirements calculations have been carried out in the rough-cut planning phase for the planned order. the resource classes are replaced by the selected individual resources. replace the values taken over from the master recipe. such as the active ingredient potency of a particular warehouse batch. April 2001 131 .SAP AG Process Orders (PP-PI-POR) Actual and Planned Data after Order Release Actual and Planned Data after Order Release When a process order is released.

Prerequisites In Customizing for Process Orders (under Operations) • • Variants for deviation recording must be defined together with the corresponding data (selection criteria. a periodic background job checks whether there are schedule deviations for operations or phases in process orders.Process Orders (PP-PI-POR) Deviation Recording SAP AG Deviation Recording Use After a process order has been released. tolerances. user to be informed) A background job for deviation recording must be planned (on the Step screen. Only orders that were released after the creation (and planning) of the corresponding variants are taken into account in deviation recording. specific users are notified. enter program RCOCRDV2). If tolerances are exceeded or fallen short of. 132 April 2001 .

If inspection data has been maintained and activated in the quality management view of the material master of the material being produced. The characteristics define the inspection requirements. Features The system distinguishes between planned and unplanned inspection characteristics: • • Planned inspection characteristics are maintained in the master recipe Unplanned inspection characteristics are maintained in QM results recording. With in-process inspections. it is sometimes necessary to carry out inspections to ensure the quality of a product. see Inspection Processing. An inspection characteristic defines what needs to be inspected. April 2001 133 .SAP AG Process Orders (PP-PI-POR) Inspection Lots/Inspection Characteristics Inspection Lots/Inspection Characteristics Use In a production process. see Inspection Planning. A distinction is made between qualitative characteristics and quantitative characteristics. To find out more about inspection characteristics. To find out more about inspection lots. then the system automatically creates the inspection lot as soon as the first operation in the process order is released. You can branch to QM from the operation/phase overview of the process order. You also have the option of creating an inspection lot manually in the process order. The results of the inspection are then recorded for each inspection characteristic and stored in the inspection lot. an inspection lot is created for a process order. An inspection lot documents a request for an inspection. Inspection characteristics are assigned to the inspection lot. Characteristics are assigned to individual operations in the master recipe.

In addition. in the Operation overview. the system status ILCR (Inspection lot created) is set in the header of the process order. In the process order. proceed as follows: 1. In this case. You can check the status of a process order in the status line of all process order header screens. In addition. This means that your inspections will be carried out on a time-related basis. After you have created the inspection lot. you can generate an inspection lot by selecting Process order → Functions → Generate inspection lot. enter an Inspection type (as a rule 03 for inspection in production) and a Quality score procedure. you must enter an x in field Act to activate the QM inspection for this inspection type and this material.Process Orders (PP-PI-POR) How to Create Inspection Lots SAP AG How to Create Inspection Lots If you use a quality management system. 3. You can also use menu options Order → Functions → Status. • you have maintained QM data at operation/phase level (inspection characteristics) and for inspection point processing also at recipe header level in the master recipe that you have used to create the process order. 4. enter the Time factor and the Time unit. At operation level. this inspection is known as a process accompanying inspection. you can have your process inspected by generating an inspection lot for your process order. For this purpose call the QM view In flag the field Quality inspection and call function Inspection data On the detail screen QM inspection data. You must have Time-related flagged here. 134 April 2001 . Select Operation → Quality data. In the master recipe go to the Operation overview and select the operations during which you want an inspection to take place. In the section Check points in production. your order receives status ILC (inspection lot created). you must set up at least one inspection characteristic for at least one operation or phase. click on Offset change to change the type of check point. 2. Create automatically The system automatically generates an inspection lot for a process order when the first operation or phased in the order is released: • If the system manages to create an inspection lot. You can only create an inspection lot in a process order if: • • • The process order is not technically complete The process order has no deletion flag or deletion indicator in the header In the material master record of the material you want to produce. Create manually To manually create an inspection lot. you must maintain the respective QM data.

the system status ILNC (Inspection lot not created) is set.SAP AG Process Orders (PP-PI-POR) How to Create Inspection Lots • If the inspection lot could not be created. You can select and process all orders in which the generating of an inspection lot failed by using a selection profile and searching for all orders with the status ILNC April 2001 135 .

Process Orders (PP-PI-POR) How to Delete Inspection Lots SAP AG How to Delete Inspection Lots You can only delete an inspection lot. Select the menu options Process order → Functions → Inspection lot → Delete Insp. Call up the process order. The system automatically deletes the inspection lot for the process order. if • • the operations in the process order do not contain any unplanned characteristics no inspection results have been recorded in the inspection lot To delete an inspection lot. 136 April 2001 .. lot.. 1. 2.

SAP AG Process Orders (PP-PI-POR) Partial Lot Creation from the Process Order Partial Lot Creation from the Process Order Use You can create partial lots of material manufactured in a process order using the functionality of the Quality Management (QM) application component. For more information. Activities To inspect partial lots. for example: • • Manufacture the material simultaneously using different resources Manufacture the material at different times using the same resource Prerequisites The Quality Management (QM) application component has been installed in your system. April 2001 137 . you can assign individual batch numbers to the partial lots when you record results in QM. due to the fact that you. You must then link the master inspection characteristics to general characteristics that you used to classify your material. you must assign inspection characteristics to your operations in the master recipe or process order. see Master Inspection Characteristics in the Quality Planning (QM-QP) component. If your material is to be handled in batches. You may want to do this if you produce separate individual quantities of the material in a process order.

Call up the process order. create inspection characteristics in QM results recording. Branch to the operation overview and select the operation to which you want to assign an inspection characteristic. char. 3. however. Select the menu options Operation → Functions → Unplanned insp.Process Orders (PP-PI-POR) Creating Inspection Characteristics SAP AG Creating Inspection Characteristics Use Inspection characteristics are normally copied over from the master recipe. These are known as ‘unplanned’ inspection characteristics. You can only create an inspection characteristic after an inspection lot has been created and saved for the order and after the order has been released. 2. 138 April 2001 . You can. Procedure 1.

if you delete an operation which has already been released. To delete an operation with status ICHA. 2... 3. Delete the operation in question. April 2001 139 . you can delete the operation providing • • that no unplanned inspection characteristic is assigned to the operation QM results (status QMDA) have not yet been recorded for the operation. Regenerate the inspection lot This will ensure that the inspection characteristics of the remaining operations remain in the process order. Remember. 1. the system activates the system status DLFL in the operation. but leaves the operation in the operation overview.SAP AG Process Orders (PP-PI-POR) How to Delete Operations With Inspection Characteristics How to Delete Operations With Inspection Characteristics If an inspection characteristic has been allocated to an operation (system status ICHA). Delete the inspection lot allocated to the order.

the printing of shop floor papers is carried out in the form of lists. 140 April 2001 .Process Orders (PP-PI-POR) Printing SAP AG Printing Use In the SAP System. A list can be a complete printout of a material provision list. for example. or a printout of time tickets.

Print Functions You can only print those papers that have been defined for your print settings in Customizing. Prerequisites The process order(s) must be released. you can define • Which lists may be printed from the process order You can specify. The report processes the available data and prints it.SAP AG Process Orders (PP-PI-POR) Printing Shop Floor Papers Printing Shop Floor Papers Use You can print shop floor papers for process orders. but that the printing of the lists can be limited by choosing Process order → Functions → Print. Features You can print the following: • • • • • • • Operations of a process order Operation control ticket Goods issue slip Job ticket Pick list Completion confirmation slip Wage slip You can reprint all these papers at any time. for example. that user “A” is only allowed to print material provision lists and withdrawal slips. • Which lists a user is allowed to print You can specify. and that user “B” is only allowed to print time tickets and completion confirmation slips. Under Process order → Settings → List control. • The layout of the list April 2001 141 . that all the shop floor papers are created during order processing. for example. In Customizing for Process Orders (Process Order → Operations → Define Print Control). you can display the lists of papers that your profile allows you to print. • The data a list is to contain You can specify which report is to be used to create a list.

Process Orders (PP-PI-POR) Printing Shop Floor Papers You can. define a form which prints a bar code on the completion confirmation slip for a particular order type. • The spool parameters for printing SAP AG You can use the spool parameters to define whether you want the lists printed immediately or stored in the spool and the number of days you want the list stored in the spool before it is deleted. 142 April 2001 . for example.

Prerequisites You have installed the application component Purchasing (MM-PUR). section Master Records from the Purchasing View). This process describes how externally processed steps are treated in order processing. By monitoring the material stocks to be provided to a vendor. Purchasing converts the purchase requisitions into purchase orders. 5.SAP AG Process Orders (PP-PI-POR) External Processing External Processing Purpose You can use external processing to have individual process steps. it makes a transfer posting to this stock for the material to be provided (movement type 541). that is operations or phases. If you later change the dates and quantities in the order. allocations of the material components to be provided Process Flow 1. inventory management determines whether all material components in a reservation are available. 4. The following data has been maintained for the phase or secondary resource (refer to External Processing Data Maintenance [Ext. The vendor externally processes the phase or secondary resources. Depending on the data entered in the master recipe. the system creates a purchase requisition for externally processed phases and secondary resources for the quantity of the phase or secondary resource. they are not copied to an existing purchase order. the system also copies the short text for the phase or secondary resource to the purchase requisition. You can still change this data in the process order. these changes are automatically copied to the purchase requisition. April 2001 143 . 3.]): • • • A control key that allows external processing The detail data on external processing In subcontracting phases. the external processing data of the phases and secondary resources is copied to the order. 2. The relevant purchasing master data has been created there (see the R/3 Library MMPurchasing. In addition to the external processing data. the purchase requisition created is of type Standard purchase order or Subcontracting and is assigned to the process order account. When you create a process order. The purchase requisition number is copied to the external processing data of the phase or secondary resource in the process order (see General Data detail screen). When you save the process order. carried out by a different company. However. If required.

In subcontracting secondary resources. the system posts a goods issue for the material to be provided (movement type 543). you post a goods receipt for the In subcontracting phases.Process Orders (PP-PI-POR) External Processing SAP AG After external processing has been completed. External operation partly delivered or EODL. The quantity from the goods receipt is copied to the external processing data of the phase or secondary resource in the process order. you must enter the material components to be provided to the vendor in the purchase order yourself. The following activities are carried out at the same time: – – – – See also: R/3 Library MM. warehouse for the purchase requisition (movement type 101). exists (Purchase order exists) indicator in the external processing data for the phase or secondary resource. the system sets the P. External operation delivered The process order account is charged with the costs for external processing and the material to be provided 144 April 2001 . 6. the allocated material components are automatically provided in the purchase order. In the process order. The phase or secondary resources receives status EOPD.Purchasing Guide In the case of subcontracting purchase orders.O.

all the necessary material components have to be issued from stock via goods issues. The stock values are updated in the material master record and the stock/consumption accounts are updated. Both types of goods movement trigger the following transactions in the system: • • • A material document is created to record the goods movement. April 2001 145 . The stock quantities of the material are updated.SAP AG Process Orders (PP-PI-POR) Goods Movements Goods Movements Use Before you can start producing a material. The delivery to stock of the manufactured material is documented in the system via a goods receipt.

the reservations remain open and the required quantity reserved. The withdrawal of the components causes the value of the components issued to be debited to the order for each cost element and origin as actual costs. 2. Choose → To reservation or → To order. Choose Continue. Each material component in the order is dealt with under a different item number in the reservation. the system automatically creates a reservation for the necessary material components. To issue material components from stock. even though the requirement no longer physically exists. The reserved materials cannot be issued from stock until the operation or phase to which they are assigned in the order has been released. proceed as follows: 1. The reservation number is displayed in the general data screen of the components. Save the goods issue. For more information on how to control whether a material is backflushed. 3. Procedure To issue material components from stock. see Backflushing [Ext.Process Orders (PP-PI-POR) Planned Withdrawal of Material Components SAP AG Planned Withdrawal of Material Components Use When a process order is created. A dialog box appears in which you can either directly enter the reservation or the order number. or select one using the search criteria. 146 April 2001 .].]. PI CONS) If the ‘backflush’ indicator is set for a component contained in the material list. If you do not refer to a reservation or to a process order when you post a goods issue. Enter the reservation number or order number directly. Choose Logistics → Materials management → Inventory management → Goods movement → Goods issue. There are two ways in which you can post a goods movement: • • Manually in inventory management As part of process control by transferring a material consumption message (see also R/3 Integration Using Process Messages [Ext. – The system automatically proposes the movement type 261 (goods issue for order) as well as all the material components in the order that are not marked as bulk material or as material to be backflushed. the goods issue is posted automatically when you create the confirmation for the respective phase. 4. Check the list of material components proposed for issue. you can either refer to the order number or to the reservation number. or search for them via the specified search criteria.

SAP AG Process Orders (PP-PI-POR) Use April 2001 147 .

select Logistics → Materials management → Inventory management and enter movement type 261 (goods issue for order). you must either: set up a batch search strategy or enter an asterisk (*) in the field Batch. 148 April 2001 . 3. The system will find batches of this material. Press Enter. Procedure To carry out unplanned withdrawals for a process order. you will have to either enter a specific batch number or carry out batch determination. In the initial screen. 2. which you can then copy over to your list of items.Process Orders (PP-PI-POR) Unplanned Withdrawal of Components for an Order SAP AG Unplanned Withdrawal of Components for an Order Use You can withdraw materials for an order even if the materials are not listed as components in the order. 4. Enter the storage location and the plant from which the goods are to be issued. Now enter the number of your order. Post the goods issue. The system automatically branches to the screen Enter goods issue: New items. For each material you want to be issued. In order to perform batch determination. These “unplanned withdrawals” cause the actual costs of the order to be updated. proceed as follows: 1. enter: the material number the quantity the quantity unit Batch If the material you want issued is subject to handling in batches.

Overdeliv. April 2001 149 . Non-valuated goods receipt indicator (GR non-val): This indicator is set automatically by the system if the order is assigned to an account other than that of the material to be produced (for example to a sales order). You can.: Here. Delivery complete indicator: This indicator is set automatically by the system as soon as a delivery is posted within the delivery tolerances. The system does not issue any warnings with regard to the quantity of the goods receipt. This means that the process order is relevant for inventory management. a goods receipt is expected for the process order. Quality inspection: If this indicator is set. tol. If the goods receipt quantity is less than the expected quantity minus the underdelivery tolerance.: Here. tol. the system issues a corresponding message. If a goods receipt quantity is within the underdelivery tolerance. the system issues an error message during the posting of the goods receipt. Storage location: If a storage location is maintained in the material master of the material being produced. you can enter a percentage for the tolerance of underdelivery. unlimited overdeliveries are permitted. the receipt is regarded as a partial delivery and accepted without a corresponding warning message. the system automatically proposes for the material to be posted to stock in quality inspection when the receipt posting is carried out.SAP AG Process Orders (PP-PI-POR) Delivery to the Warehouse Delivery to the Warehouse The data required to deliver the manufactured material to the warehouse is contained in the header screen Goods receipt/Valuation of the process order header. Unlimited: If this indicator is set. the system proposes it in this field. you can enter a percentage for the tolerance of overdelivery. set this indicator manually during a goods receipt posting. Goods receipt indicator (GR): If this indicator is set. This screen contains the following information: • Underdeliv. Goods recipient and Unloading point as additional information for the goods receipt. • • • • • • • If desired. you can also maintain Batch. however. If this case arises. The system does not accept a goods receipt which is greater than the order quantity plus the overdelivery tolerance.

for the following reasons: In order to calculate the activities performed. In PP-PI. 150 April 2001 . automatic goods receipts should not be used. As a rule. the system issues a warning message when you confirm one of them. If several operations or phases in an order have a control key that specifies automatic goods receipt. you should not use this function in process manufacturing. you can specify that the system should automatically post the finished material to stock when the operation or phase is confirmed. You should therefore make sure that only one operation or phase in the order (normally the last operation or phase) has a control key that specifies automatic goods receipt. When you use process messages from process control (PI PROD). In this case. the quantity processed during an operation is confirmed. you have to post the goods receipt manually.Process Orders (PP-PI-POR) Automatic Goods Receipt SAP AG Automatic Goods Receipt Use In the control key of an operation or phase. An automatic goods receipt can only be posted for one operation or phase per order. this quantity does not correspond to the yield. as a rule.

the system issues a warning or an error message. If the delivered quantity is not within the under-/overdelivery tolerances specified in the order header screen Goods receipt/Valuation.SAP AG Process Orders (PP-PI-POR) What Checks are Carried Out During a Goods Receipt? What Checks are Carried Out During a Goods Receipt? When a material is delivered to stock after production. the system carries out the following checks: • Goods receipt indicator – – – • – The system checks whether a goods receipt is permitted for the order (indicator GR) and whether or not the goods receipt is to be valuated (indicator GR non-val). Under-/Overdelivery tolerance April 2001 151 .

If the price control indicator in the material master record is set to “V”. the delivered quantity is multiplied by the standard price in the material master record of the material produced.Process Orders (PP-PI-POR) Delivery to Stock: Costs SAP AG Delivery to Stock: Costs When you deliver the material to stock. • 152 April 2001 . the delivered quantity is multiplied by the price defined by the valuation variant. the system determines the costs of the material produced in the following way: • If the price control indicator in the material master record is set to “S”.

Total value The value of all the valuated stock of the material.SAP AG Process Orders (PP-PI-POR) Delivery to Stock: Updates in the Material Master Delivery to Stock: Updates in the Material Master The following fields of the material master record (Accounting view) are updated when you post a goods receipt for the material: • • • Total stock quantity The total valuated stock for the material. April 2001 153 . Moving average price Price which is calculated according to the corresponding goods movements and invoices created for the material. The system automatically determines the moving average price by dividing the material value in the stock account by the total warehouse stock of a plant.

Process Orders (PP-PI-POR) Delivery to Stock: Updates in the Order SAP AG Delivery to Stock: Updates in the Order The following fields are updated in the header screen Date/Quantity overview and in the main header of the order when you post a goods receipt for the material produced: • • • Confirmed quantity The total quantity of the material that has been delivered to stock. However. compl. Confirmed finish date The date of the last goods receipt for the material. it is still possible to post goods receipts for remaining quantities. indicator is set manually during a goods receipt. The status “final delivery” is activated in the order as soon as The status “final delivery” specifies that no further goods receipt is expected for the order. 154 April 2001 . indicator is set manually during a goods receipt. Order status The status “partially delivered” is activated in the order until – – • – – the total quantity delivered to stock reaches the order quantity (minus the underdelivery tolerance). compl. or the Del. or the Del. the total quantity delivered to stock for the order is within the tolerance limits of the order.

as no confirmations are normally generated by QM.]. the planned quantity is proposed from the order. the value derived in PP-PI should be ignored. select the menu options Logistics → Materials management → Inventory management and then Goods movement → Goods receipt → For order. that.SAP AG Process Orders (PP-PI-POR) How to Post a Goods Receipt How to Post a Goods Receipt To deliver an order to stock. – – – – The system displays the movement type in the corresponding field. in this case. Save the goods receipt. If only a part of the order quantity is delivered to stock. 2. You can find further information on goods movements in the MM Inventory Management Guide. do not set the indicator. Starting in the initial screen. A goods receipt can also be generated using process messages on the produced material quantity from process control. set the indicator “final delivery”. add the order number. The system proposes the following quantity: if you are not using inspection accompanying manufacture. If the material is subject to handling in batches. Check the entry. Select the menu options Movement type → Order to warehouse (101). Note. You reach the screen Goods Receipt for Order: New Items 0001. proceed as follows: 1. the system proposes those quantities recorded during results recording for the operation that feature the indicator ‘last partial lot allocation’. 4. if you are inspecting using inspection points. See also R/3 Integration Using Process Messages [Ext. 3. or inspections for operations or phases. April 2001 155 . the material quantity per batch is proposed. – – If the process order is finished. Enter the quantity that you want to deliver to stock. the plant and the storage location and then press ENTER.

operations. As such. phases and individual capacities. based on the confirmed data An update of the order data. A completion confirmation can cause: • • • • • • A reduction in the capacity load on the resource An update of the costs. completion confirmations are used to monitor the progress of process orders. 156 April 2001 . A completion confirmation is used to record • • • • • The quantity processed in a phase How much activity is used to carry out a phase The actual dates of a phase The resource at which the phase is carried out Who carried out the phase.Process Orders (PP-PI-POR) Completion Confirmations in Process Orders SAP AG Completion Confirmations in Process Orders Use A completion confirmation documents the processing status of orders. Precise completion confirmations are important in realistic and exact production planning. such as times or order status Withdrawal postings for backflushed components An automatic goods receipt (only for one phase per order) MRP relevant update of the expected yield in the order.

For information on the confirmation of phases and secondary resource. scheduling. At present. an operation is not automatically confirmed when you confirm its phases. When the respective phase is confirmed. April 2001 157 . and capacity requirements planning is only carried out on the basis of the confirmation data of the phases. see R/3 Integration Using Process Messages [Ext.SAP AG Process Orders (PP-PI-POR) Which Objects Can Be Confirmed? Which Objects Can Be Confirmed? You can enter completion confirmations for: • • • Orders Phases Secondary resources As costing. only phases and not operations can be confirmed.]. the goods issue for this component is posted. Make sure that you assign material components for which backflushing has been defined to phases only.

confirm the personnel number of the employee. You can. however. Activity data You can confirm the activity used to carry out the phase. The system automatically proposes the current date as the posting date. enter a different date. You can also enter a long text to describe the completion confirmation. for example. You can also enter estimates for the remaining activity to be used. Posting date A posting date is entered for every completion confirmation. such as the duration of the processing time. These estimates can then be used in scheduling and capacity planning to adapt the standard values of the phase. • Goods movements You can post planned and unplanned goods movements with every confirmation. • • Resource You can confirm the resource at which the phase was carried out. • • Times and dates You can confirm when the processing of the phase was started or finished. in the Material overview screen. see Goods Movements and Confirmations [Page 168].Process Orders (PP-PI-POR) What Data Can You Confirm? SAP AG What Data Can You Confirm? You can confirm the following data for a phase: • • Quantities You can confirm the quantity processed in a phase. or the number of employees needed to carry out the phase. 158 April 2001 . Personnel data You can. For more information.

In Customizing. • These settings are fixed parameters that can only be maintained in Customizing. display these settings in the confirmation function by selecting the menu options Parameters → Fixed parameters in the Process order confirmation screen. or data which is planned to be confirmed should be displayed during confirmation Whether an error log is displayed for goods movements with errors (for backflushing/automatic goods receipts). You can. and that you can correct the errors in the material overview before posting the confirmation Whether the system should check that the date is in the future.SAP AG Process Orders (PP-PI-POR) Fixed Parameters in Completion Confirmations Fixed Parameters in Completion Confirmations Use You can enter settings for completion confirmations both in Customizing (fixed parameters) and in the actual confirmation (Variable Parameters in Completion Confirmations [Page 160]). however. April 2001 159 . you can specify the following for phase confirmations: • • • • • • • Whether partial or final confirmation should be proposed by the system Whether a costing log should be displayed if errors occur during the calculation of costs The default time unit for completion confirmations Whether the underdelivery and/or overdelivery tolerances of the order should be checked during confirmation Whether the system should react if the phase/operation sequence is not adhered to Whether previously confirmed data.

Process Orders (PP-PI-POR) Variable Parameters in Completion Confirmations SAP AG Variable Parameters in Completion Confirmations Use You can enter settings for completion confirmations both in Customizing (fixed parameters) and in the actual confirmation function (variable parameters). Each time you carry out a new confirmation. the system adapts the settings to the parameters maintained in Customizing (fixed parameters). in other words. In the confirmation function. These settings are variable parameters which you can display and maintain in the confirmation function. you can specify the following during each confirmation: • • • • • • Whether a partial or final confirmation should be carried out The confirmation detail screen to which the system should automatically branch after the initial screen Whether previously confirmed phases should be displayed during a confirmation. or only open phases Whether an error log should be displayed for goods movements with errors Whether an error log should be displayed if errors occur during the calculation of actual costs Whether only phases which require confirmation should be displayed. choose menu options Parameters → Variable parameters. To display or change variable parameters. 160 April 2001 . phases whose control key specifies that they must be confirmed.

during order processing. The link between time event and parameter ensures that the calculated duration counts as an activity (for example. You can generate confirmations as follows: – – Manually. When you confirm specific events. As part of process control by transferring messages on phase status. enter a confirmation for a time confirmation ticket. If you are not using inspection points.SAP AG Process Orders (PP-PI-POR) Entering Completion Confirmations Entering Completion Confirmations Use You can confirm data • For a phase You have two options: – – To confirm quantities.]. See also R/3 Integration Using Process Messages [Ext. You can only confirm activities that cannot be assigned to a particular record type group by using the time event “Variable activity”. it is possible to – April 2001 161 . You can only confirm quantities when you confirm time events. when calculating the actual costs of the phase/operation).] Time Event Confirmation for Secondary Resources [Ext. The following applies for time event confirmations: – Every confirmed time event is assigned internally to a record type group. The time event confirmation for the processing section of the phase can take effect on activity “machine time” and on “processing time”. Processing time events are assigned to record type group 2. enter a confirmation for a time event. The confirmed value is assigned to a corresponding value in the standard value key parameters. For the individual confirmations. This applies to all the above data. you have the following options: Time Event Confirmation for Phases [Ext.] Only in exceptional cases as part of inspection results recording from QM. activities or personnel data. the system calculates the confirmed duration (for example. durations. To confirm specific times (such as start or finish processing). if you enter record type group “2” for the parameters “machine” and “labor” in the standard value key. The processing of a phase requires both machine time and labor time. the time between start and finish of processing counts as the duration of processing). Each record type group can be assigned to one or more parameters in the standard value key of the resource (such as machine time). only when inspection points are used.

In process industries. you can also specify whether the entry is a final confirmation. For this reason. can be confirmed or must be confirmed. See also QM documentation on inspection management/inspection recording. and the indicator “Open reservations” is set in the confirmation parameters in Customizing. the indicator that controls the recording of confirmations issued by QM. If. . the processing quantity is required to determine the activity required.Simultaneous confirmation from QM and process control (message on phase status) is not allowed. you set the indicator “final confirmation” for a phase. the system automatically clears any open reservations for that phase. but no confirmation is automatically transferred from results recording. However. These phases are confirmed in proportion to the quantity entered at header level. for the following reasons: . • For an order – If you enter a confirmation at order header level.QM returns the yield. Within process control. the system confirms all the operations and phases in the order which. you should not use this method in process manufacturing. does not equal the processing quantity.]. you can have the relevant orders confirmed during Material Flow Postings Between Process Orders [Ext. according to their control key.Process Orders (PP-PI-POR) Use SAP AG return to the confirmation transaction. during a collective confirmation. If you use the collective entry function. is preassigned ‘no confirmation’ in PP-PI. 162 April 2001 . As a rule. this quantity as a rule. you can confirm the following data for several phases from different orders at the same time: yield reason for variance personnel number resource – • For several phases at the same time – – – – – For each phase.

Select the menu option Confirmation → Enter for phase → Time ticket or Time event. and phase number. 3. – – If you want to confirm data for a phase that is only partially processed. – Select the menu options Goto → Actual data. You have three possibilities: – Select the menu option Goto and the corresponding screen: → Quantity/activity → Dates → Personnel data → Qty/Activity/Forecast – Press ENTER. Specify which data you want to confirm (for example. The system automatically branches to the screen which is specified in the screen control (Parameters → Variable parameters). proceed as follows: 1. If you want to confirm data for a phase that is finished. select the menu options Logistics → Production -process → Process order. You can also switch between partial/final confirmation via the menu options Parameters → Variable parameter. dates). select the indicator Partial confirmation. A partial confirmation can be especially useful if you work with very large lots. you can reach the required fields or the required screens via the function keys or via the menu. the system lists the operations and phases contained in the order. April 2001 163 .SAP AG Process Orders (PP-PI-POR) How to Enter Confirmations at Phase Level How to Enter Confirmations at Phase Level To reach the screen for entering completion confirmations. This identifies the phase to be confirmed. If not all the fields which you need for completion confirmation are available on the screen. mark the indicator Clear open reservs. or the order number. and you wish to simultaneously clear any open reservations for the phase. 2. Confirming a single phase To enter a confirmation at phase level. 5. 4. Choose between final confirmation and partial confirmation. You can now enter quantity/activity and personnel data in the same screen. Select the phase you want to confirm. If you enter only the order number. Enter the data you want to confirm. Specify the phase you want to confirm: – – Enter the completion confirmation number.

In this screen. 7. press the function key Material overview to check or change any goods movements that are to be posted with the confirmation. If required. Each line represents one confirmation and is assigned a separate confirmation counter. proceed as follows: 1. 164 April 2001 . 3. Enter the relevant confirmation numbers and the data you want to confirm. Confirming several phases For collective entry. Save your confirmation. Save your completion confirmation. Select the menu options Confirmation → Enter → For phase → Collective entry. you can enter a new completion confirmation in each line. The activities of collective confirmations are calculated using the confirmed quantity and the planned standard values.Process Orders (PP-PI-POR) How to Enter Confirmations at Phase Level SAP AG 6. 2.

2. and then Confirmation → Enter for order. April 2001 165 . Enter the data that you want to confirm.SAP AG Process Orders (PP-PI-POR) How to Enter Confirmations at Order Level How to Enter Confirmations at Order Level To enter a confirmation at header level. As an alternative to entering yield. proceed as follows: 1. Select the menu options Logistics → Production . you can enter a degree of processing. 3. Enter the order number and press ENTER.process → Process order.

select the relevant actual data. Enter your confirmations. unit of measure. • Identifying the confirmation You can identify an individual confirmation either by the confirmation number or the order number/phase number. 166 April 2001 . personnel number) in the Default values section and choose Enter. You can have the system suggest actual data (quantities. Each line corresponds to a confirmation and contains fields that are also available when you make a single entry for a time ticket confirmation. To do so. dates. You can change the default type of confirmation identification during the input dialog. choose Actual data. You can save these default values as user-dependent so that they appear the next time you log on. Save your confirmations. Suggesting actual data You can specify at which time (when entering. The Collective Entry: Time Ticket screen appears.]). Choose Confirmation → Enter for phase → Collective confirm. and choose Continue. no quantities are suggested and activities are determined when you save. choose Operations → Confirmation → Define Parameters for Collective Confirmation).Process Orders (PP-PI-POR) Entering Collective Confirmations SAP AG Entering Collective Confirmations Prerequisites You can preset the following values (in Customizing for Process Orders. 2. If several confirmations have been selected. choose Edit → Other view. You can go to the actual data screen by choosing Goto → Actual data. To do this. • Procedure 1. when saving) quantities or activities to be suggested. You have the complete functionality of time ticket confirmation. Choose Logistics → Production process → Process order. 4. Personnel data and dates are always suggested. You can also delete these default values. you can go to the detail screens and to the goods movement overview. From this screen. you can switch between the individual confirmations. Enter the data that is to be valid for all confirmations (for example. By default. select the relevant confirmations. You can determine how the table is to be set up (see Table Controls [Ext. personnel data). activities. This data overwrites data that you may have already entered. 3.

April 2001 167 . the Goods movement already determined indicator is set for the selected confirmations.]. if necessary. For more information. see Goods Movement Overview [Ext. When you save the confirmations. On this screen. the goods movements for the selected confirmations are displayed.SAP AG Process Orders (PP-PI-POR) Entering Collective Confirmations You can branch to the goods movement overview from the collective entry screen (choose Goto → Goods movements). the goods movements are also posted. When you go back to the collective entry screen. change the goods movements. You can check and.

Process Orders (PP-PI-POR) Goods Movements and Confirmations SAP AG Goods Movements and Confirmations Use When you create a confirmation. R/3 Integration Using Process Messages [Ext. If you use process messages (PI_CONS. Planned Goods Movements The following types of planned goods movements exist: • Backflushing If you confirm an order or a phase with components that have the backflushing indicator set. you should not post goods movements within order confirmation. Unplanned Goods Movements You can branch from a confirmation to a material overview. or only those which are to be backflushed/for which an automatic goods receipt is to be posted. for some reason. PI_PROD) to report material quantities. you can also post planned or unplanned goods movements. you should not trigger material postings using confirmations. the goods receipt is triggered by the corresponding message (exception: inspection point processing in QM). you can specify whether the overview lists all the components assigned to the phase/operation. You can post goods movements in PP-PI using process messages from process control. An automatic goods receipt can only be posted for one phase/operation per order. In Customizing. If. errors occurred in the goods movement (for example. Automatic goods receipt should not normally be carried out in process manufacturing for the following reasons: The operation quantity (quantity confirmed) does not normally correspond to the quantity produced. the system automatically posts the produced material to stock. you can process the incorrect goods movements either 168 April 2001 . If you want to use process messages (PI_PROD) to report material quantities. not enough material in stock when the backflushing occurs). • Automatic goods receipt If the control key of the phase being confirmed specifies automatic goods receipt. See Process Management. You should therefore make sure that only one phase per order (usually the last one) has a control key that specifies automatic goods receipt).]. the system automatically posts a goods issue for these components. You can enter any number of planned and/or unplanned goods movements in the material overview. If you use this function.

The following restriction applies to the material overview: If the confirmation parameter “All components” is set and you branch to the material overview before you save. you can use the reworking function. Goods Movements in the Background Using Running Confirmation Processes Separately [Page 174] in Customizing. You can start the temporarily stored goods movements periodically using a background job with the program CORUPROC. or if you do not branch to the material overview. and post these goods movements. • Correction by reworking If you want to correct goods movements errors later. you can specify that planned goods movements (backflushing/automatic goods receipt) should be temporarily stored when you post the confirmation and posted in the background. You can then correct the errors by branching to the material overview before you save the confirmation. the system lists all components in the material overview. You can configure the background job in Process Order Customizing via Operations → Schedule background jobs. April 2001 169 . the system only displays components that are to be backflushed or for which an automatic goods receipt should occur. • Correction in the confirmation You can set up Customizing (error handling indicator) so that the system displays an error log before saving a confirmation. if goods movements errors have occurred. If the confirmation parameter “All components” is not set.SAP AG Process Orders (PP-PI-POR) Use directly in the confirmation transaction or in a separate transaction for processing goods movements with errors. see Reworking Goods Movements [Page 170]. For further information on this function.

blocked material data. too little stock. and to carry out the goods movement again.Process Orders (PP-PI-POR) Reworking Goods Movements SAP AG Reworking Goods Movements Use This function enables you to correct goods movements errors arising from confirmations. posting in the incorrect period. • • Correct goods movements Carry out goods movements again 170 April 2001 . Features This function enables you to: • Display errors in detail Examples of errors are: missing storage location. missing batch.

You leave the message by choosing Enter. 2. Choose Environment → Display errors to display the errors in detail. Choose Save to carry out the goods movements again. 7. Change to the process order menu. 5. Select the goods movements you want to rework. 6. Wählen Sie Environment → Material movement → Rework goods mvmnts 3.SAP AG Process Orders (PP-PI-POR) How to Rework Goods Movements How to Rework Goods Movements 1. and choose Execute. Select the desired goods movements. Enter the selection criteria for the desired goods movements. April 2001 171 . for example). 4. and make any necessary changes to them (Goto → Change details.

Process Orders (PP-PI-POR) Reworking Actual Costs SAP AG Reworking Actual Costs Use This function enables you to redetermine actual costs if an error has occurred during a previous determination of actual costs during confirmation. Features This function enables you to: • Output an error log on the error details Examples of errors are: missing activity price. invalid cost center. • Redetermine actual costs 172 April 2001 . or incorrect allocation of activity type to cost center.

4. Choose Confirmation → Rework actual costs. 7. 5. 6. Select the desired confirmations. Open a new session. 8. Use selection criteria to choose the confirmations you want to rework. 3. Select the confirmations that you changed. Choose Save to redermine the actual costs. April 2001 173 . Return to the session for reworking confirmations. Change to the process order menu. and choose Goto → Error log. 2.SAP AG Process Orders (PP-PI-POR) How to Redetermine Actual Costs How to Redetermine Actual Costs 1. and correct the error.

You can use this setting to improve system performance when entering confirmations. you can make settings that specify when processes triggered by a confirmation should run. or consecutively. You can influence the following confirmation processes that you can: In addition. You can specify that the processes run: • • • • • • Immediately online Immediately in the update task Later as a background job. you can specify in Customizing whether these confirmation processes are to be carried out in parallel. Posting automatic goods receipt Backflushing components Determination of actual costs. 174 April 2001 .Process Orders (PP-PI-POR) Running Confirmation Processes Separately SAP AG Running Confirmation Processes Separately In Customizing. You can specify the following: • • Number of parallel tasks The server to be used.

See also: Canceling Order Confirmations [Ext.]. The stati are not automatically canceled when you cancel the confirmation. What can you Cancel? Every completion confirmation entered in the system can be canceled. You can also access this function from within a PI sheet. You also activate user stati (depending on the reason for the malfunction) when confirming a phase. April 2001 175 . you can also cancel three confirmations and all confirmations automatically created by them.SAP AG Process Orders (PP-PI-POR) Canceling Completion Confirmations Canceling Completion Confirmations Use It is possible to cancel data previously confirmed. Thus. if you entered three confirmations for a phase.

If only one confirmation exists for the phase. Proceed as follows: 1. 176 April 2001 . – – 4. you must also specify which completion confirmation you want to cancel. If you enter only the order number. Branch to the corresponding detail screen. 3. you only have to identify the phase. the system branches to a screen which lists the confirmations. Mark the completion confirmation you want to cancel. the system branches to a screen with the corresponding phases/operations and their confirmations. Select the menu options Confirmation → Cancel. Select the phase in question or the confirmation to be canceled. If several confirmations have been entered for a phase. Specify the phase for which you want to enter a cancellation: – – By entering the completion confirmation number or the order number and the phase number. When the cancellation is saved. If several confirmations exist for the phase. the system branches directly to the detail screen of the confirmation. 5. To reverse the cancellation of a confirmation you must manually reenter a confirmation. Press ENTER. 2. you clearly identify the phase. Check the data to be canceled in the detail screen and save the cancellation. you can enter a reason for the cancellation in a long text. you must first specify which completion confirmations you want to cancel: • • If only one confirmation has been entered for a phase.Process Orders (PP-PI-POR) How to Cancel a Completion Confirmation SAP AG How to Cancel a Completion Confirmation If you want to cancel a confirmation.

you must call up the completion confirmations in display mode. 2. The system branches to an overview screen in which all confirmations and cancellations entered for the order are listed. Proceed as follows: 1. Select the menu options Confirmation → Display.SAP AG Process Orders (PP-PI-POR) How to Display Canceled Confirmations How to Display Canceled Confirmations If you want to display confirmation cancellations for the phases of an order. Enter the number of the order in question. April 2001 177 .

In the background job. you can remove the cause of the error or cancel the processing of the confirmation. The next dialog step can take place right away. These future change records contain all the necessary information for processing the background job later (see Processing Selected Confirmation Processes). • If you are working in the update task. • • 178 April 2001 . You cannot set deletion flags (status DFVL) for orders with future change records.You schedule the job in Customizing for Process Orders (Operations → Schedule Background Jobs). various processes are triggered (goods movements are posted. data inconsistencies can arise. Background Processing For background processing. Decoupling is set up in Customizing. This is the case for instance. if the the confirmed quantity of a material has not yet been posted to stock by the automatic goods receipt. You can define when each of these processes is to run: If an error occurs during actual cost determination or goods movement. the processes are triggered immediately. they are not executed immediately. Features You can decouple the following confirmation processes: • • • • Automatic goods receipt Backflushing Actual cost determination In dialog mode. You can avoid this by decoupling these processes from the actual confirmation. You use the variant to define which processes are to be executed in the job.You can process future change records in parallel (see Settings for Decoupling Processes Carried Out During Confirmation). note the following: • Future change records are saved for the individual processes. which disappear when processing of all future change records is finished. Due to time differences from decoupling. you schedule the CORUPROC program with a variant. For an example of when you can schedule the processes. processing takes place as usual in dialog mode. This is useful if a large number of future change records have to be processed in a limited amount of time. the next dialog step is possible immediately. If the processes are background jobs. • If you do not make any special settings. The next dialog step can only take place when all processes have finished. actual costs are determined) that may affect the response time of the confirmation dialog.Process Orders (PP-PI-POR) Decoupling of Confirmation Processes SAP AG Decoupling of Confirmation Processes Use When you enter confirmations. see Example: Background Processing. The data for the processes is passed to the update task without delay and is processed immediately.

SAP AG Process Orders (PP-PI-POR) Decoupling of Confirmation Processes April 2001 179 .

• Confirmation parameters In the confirmation parameters. you assign a key term for process control of the confirmation process to an order type in a plant. 180 April 2001 . actual costs determination)? When is the process to run (dialog mode. choose Operations → Confirmation → Define Paralleling Type for Confirmation Processes in Customizing for Process Orders. • Parallel processing If you are working with background jobs. This activates decoupling for the order type. you can determine the following parameters: • • • Number of parallel tasks The server to be used Maximum number of items per material document (for goods movements) To maintain the paralleling type. choose Operations → Confirmation → Define Time for Confirmation Processes in Customizing for Process Orders. backflushing. you enter the confirmation processes that are to be processed in parallel here.Process Orders (PP-PI-POR) Settings for Decoupling Processes Carried Out During Confirmation SAP AG Settings for Decoupling Processes Carried Out During Confirmation You can make the following settings for decoupling: • • • Execution time Which processes are to be decoupled (automatic goods receipt. update task. choose Operations → Confirmation → Define Confirmation Parameters in Customizing for Process Orders. For each group. The confirmation processes are divided into two groups: goods movement (goods receipt and goods issue) and actual cost determination. background job)? You summarize the following settings in a key term for process control: To define the control key for process control. To enter the confirmation parameters.

you must decide when the individual processes are to take place. • • April 2001 181 . Actual costs determination is not important for a smooth production process. it is important that stock levels are kept up-to-date. up-to-date stock levels are less important. once a day). For this reason. Backflushing withdrawals should be processed within larger periods (for example. It is needed for cost control and is therefore to be adapted to the processes in Controlling. twice a day). Actual costs determination should take place less frequently (for example. As a general guide: • Automatic goods receipts should be processed directly after the actual confirmation. Since the material has already been physically taken from the storage location. Particularly for materials that are to be processed further or that are required in sales. processing in dialog mode or in the update task are both possible. other material consumers as well as material requirements planning must be notified. However.SAP AG Process Orders (PP-PI-POR) Example: Background Processing Example: Background Processing If confirmations processes are to be processed in the background.

There are separate functions for processing goods movements with errors and errors in actual cost determination. 182 April 2001 . Activities You start this function from the Process Orders screen by choosing Confirmation → Predefined Processes. You only have to process future change records online. Future change records are usually processed as background jobs.Process Orders (PP-PI-POR) Processing Predefined Confirmation Processes SAP AG Processing Predefined Confirmation Processes Use You can use this function to process future change records for confirmation processes (see also Decoupling Processes Carried Out During Confirmation [Page 178]). in exceptions (for example. Features On the selection screen. You can use this function to process future change records from confirmations for the following processes: • • • • • Backflushing Automatic goods receipt Actual cost calculation HR data transfer Display an order for a future change record (Select a record and choose Order.) Execute data transfer to HR (Choose HR data transfer. for moving up processing when the background job is planned later).) Execute backflushing/automatic goods receipt/actual cost determination (Select a record and choose Save.) Display a confirmation for a future change record (Select a record and choose Confirmation. You can limit the selection of orders or the selection of processes. you can decide which future change records are to be read. You can only execute this action for all records simultaneously.) You can do the following: • • • You cannot cancel confirmations for which there are future change records.

] R/3 Library.SAP AG Process Orders (PP-PI-POR) Order Settlement Order Settlement For information on order settlement. see the following sections: • • R/3 Library PP Production Orders. section Process Orders in Cost Object Controlling [Ext. section Order Settlement [Ext. CO Cost Object Controlling.] April 2001 183 .

For process orders that are prematurely terminated or cannot be executed correctly. see Technical Completion of Process Orders [Page 185]. • • • For process orders that have been completed and for which all costs have been posted.Process Orders (PP-PI-POR) Order Closing SAP AG Order Closing Use You use the order closing function to indicate that a process order is complete from the logistics and cost accounting points of view. 184 April 2001 . For process orders that have been completed and for which costs must or can still be posted. see Business Closing of Process Orders [Page 187]. see Technical Completion of Process Orders [Page 185].

if the order data must be changed. post a material withdrawal or a confirmation if they were forgotten. see Business Transactions [Page 196]. If an order is technically completed. While changing an order. The capacity requirements are deleted. capacity requirements). or if the order was not properly executed and you want to delete open requirements of the order (for example. To set the order to Technically completed. You can only display it. choose Process order → Functions → Restrict processing → Revoke technical completion. choose Process order → Functions → Restrict processing → Technically complete. the technical completion of the order can be revoked.SAP AG Process Orders (PP-PI-POR) Technical Completion of Process Orders Technical Completion of Process Orders Use Technical completion is the completion of a process order from the logistics point of view. You usually use this function when you want to terminate execution of an order prematurely. Activities You can execute technical completion in the following ways: • • While changing an order. Purchase requisitions that may exist for externally processed operations or non-stock components are deleted. choose Technically complete in the Actions group box. Prerequisites You must be allowed to set the order or operation to Technically completed. reservations. The system status Technically completed (TECO) is set for the order and the operations. You can revoke technical completion in the following way: • April 2001 185 . For more information. While carrying out mass processing (Logistics → Production process → Process order → Tools → Mass processing). Features The following actions are carried out when the order is technically completed: • • • • • The order is not indicated as relevant to MRP anymore. for example. you cannot make any changes to the order. You can still make postings for the order after the technical completion. You can. the system checks the Technical completion business transaction (BTAB). This means that a system or user status does not stop you from doing so. However. The reservations are deleted.

Process Orders (PP-PI-POR) Technical Completion of Process Orders SAP AG 186 April 2001 .

If the system detects an order in the collective order that cannot be closed. The system status Closed (CLSD) is set for the order and the operations. choose Close in the Actions group box. There are no future change records from the confirmation processes. revoke the Closed (CLSD) status. Activities You can close the order in the following ways: • • While changing an order. April 2001 187 . There are no more open purchase requisitions. orders. the order must have already reached status Released. You can only display the order data. All actions belonging to the status Technically completed [Page 185] (TECO) are carried out. the inspection lots for the order must be completed). This means no more confirmations or goods movements are allowed for this order. To have status Technically completed. Other parts of collective orders are closed if they only contain orders that can be closed. While carrying out mass processing (Logistics → Production process → Process order → Tools → Mass processing). no more costs can be posted to the order. or Technically completed (TECO). Such an order is then considered closed for cost accounting and is not taken into account when evaluating process orders that are still open. This status (or Technically completed) is a prerequisite for archiving. Prerequisites You can only perform (business) closing for a process order if: • The order has status Released (REL). Control recipe created (CRCR) or Control recipe discarded (CRAB). is usually only called "close". Features The following actions are carried out when the order is closed: • • • • • In contrast to the technical completion. business closing. In the system. the status Closed (CLSD) is also set for lower-level orders. in contrast to technical completion. The order balance is 0.SAP AG Process Orders (PP-PI-POR) Business Closing of Process Orders Business Closing of Process Orders Use As a rule you perform business closing of a process order when you do not expect any more cost postings for it. the orders along the way to the leading order are not closed either. or commitments for it. You can no longer change the order. All data related to the process order is available and correct (For example. This means that a system or user status does not stop you from doing so. and set the deletion flag. In the collective order. choose Process order → Functions → Restrict processing → Close. • • • • The business transaction [Page 196] Close must be allowed for the order or operation.

choose Process order → Functions → Restrict processing → Revoke closing. 188 April 2001 .Process Orders (PP-PI-POR) Business Closing of Process Orders You can revoke closing as follows: • SAP AG While changing an order.

Process Flow The reorganization of orders is divided into three steps in the R/3 System: 1.SAP AG Process Orders (PP-PI-POR) Archiving Archiving Use Archiving process orders is part of the general reorganization procedure for orders. An order can only be archived after you have activated a deletion flag for it. Carrying out an archiving run Orders that have already been archived can be restored and displayed in the R/3 System by means of a fourth step. You can do this either manually or automatically (that is. the deletion indicator is activated for those orders marked with a deletion flag by running a background job. It is called PR_ORDER. Activating the deletion indicator in the order 3. See also: Archiving Process Orders (PP-PI) [Ext. in a background job).] April 2001 189 . Prerequisites Only one archiving object is required for archiving process orders. Activating the deletion flag in the order 2. the retrieval function. After a second residence time is over. After a first residence time has elapsed. the orders are archived and deleted from the database at the same time.

Process Orders (PP-PI-POR) Mass Processing SAP AG Mass Processing Use Mass processing allows you to carry out functions for several orders. 190 April 2001 . If required. if you want another log and if you only want to carry out a test run. Enter the selection criteria and choose the action to be executed. Features The following mass processing functions are available: • • • • • • Scheduling Setting up capacity requirements Costing WM material staging Technical completion Closing Test Run You can specify whether the changes made in mass processing should only be carried out as a test. None of the changes are written to the database. The log records are assigned to the order or the order network. also specify whether or not you want to limit the number of the orders to be processed. Log Log records are written and saved when you execute the function. the function was carried out without restrictions.Process → Process Order → Tools → Mass Processing. The log records contain information about how the mass processing functions are executed. Choose Logistics → Production . If no log record is available. Activities 1. 2. Error messages that may occur are collected.

SAP AG Process Orders (PP-PI-POR) Status Status Definition A status documents the current processing status of an object. When business transactions are carried out on an object (for example. the status of the object changes accordingly. on a process order. an operation or a component). The status activated influences which business transactions can be carried out on an object. April 2001 191 .

You can activate any number of statuses in a process order. User status A user status is always activated by the user and can be created in addition to the existing system status. you need to have created a status profile in Customizing for the relevant order type (see What is a Status Profile? [Ext.]).Process Orders (PP-PI-POR) System/User Statuses SAP AG System/User Statuses The SAP System distinguishes between system statuses and user status. you can only delete or change a system status in conjunction with certain business transactions predefined in the system. You can activate any number of user statuses alongside the internally activated system statuses. System Status A system status is a status set by the system. 192 April 2001 . To activate user statuses. It informs the user that a particular function was carried out on an object. A system status cannot be influenced by the user. When you release a process order. the system automatically sets the system status “released”. You cannot influence this status unless you carry out a business transaction which leads to a change of the system status (such as marking the process order as “technically complete”). in other words.

2. Both forms are language-dependent. These are the system status or user status. choose . You can change a defined status profile in the Stat. you can also call up the status in text form. A list of the statuses for your process orders that are active are displayed.SAP AG Process Orders (PP-PI-POR) Display Status Display Status Use Along with the identification code displayed in the process order header. If you want to display the business transactions allowed for this status. To display the active status of a process order. Procedure 1.prof field. with or without the status number. April 2001 193 . The Status tab page appears. choose the Business processes tab page.

General Data screen provides information on the various statuses the system assigns to your order in the course of processing.Process Orders (PP-PI-POR) Status in Process Orders SAP AG Status in Process Orders The status menu that you can call up in the process order from the Header . These statuses are also displayed in the System status field on the header screen. Statuses in the Process Order Status CLSD SETC BNAS BCRQ BASC BRAR BRRQ ORTE ORAC ORRQ CRTD MSPT REL APG APGS APNG APRC APRS MACM MANC NTUP PCMN CSER PIGN CRFI CRCR Description Completed Settlement rule created Batch not assigned Order to be handled in batches Batch assignment complete Batch record archived Batch record required Order record terminated Order record archived Process data documentation/order record required Order created Material shortage Order released Approval granted (for appropriate order types) Single approval granted Approval not granted Based on approved recipe Approval withdrawn Material committed Material availability not checked Dates are not updated Production campaign Error in cost calculation Process instruction generated Control recipe finished Control recipe created 194 April 2001 .

SAP AG Process Orders (PP-PI-POR) Status in Process Orders CRAB TECO PCNF OPGN PRC Control recipe discarded Technically Completed Partially confirmed Operation generated Order pre-costed April 2001 195 .

A status in inactive if it • • Has never been activated Was active before but has since been deactivated 196 April 2001 . A business transaction is an action carried out by the user at the screen. despite the warning. such as • • • • • Releasing an order Releasing an operation Posting a goods receipt Entering a completion confirmation Printing an order How can a status influence a business transaction? A status can • • • Allow a business transaction Issue a warning before the business transaction is carried out Forbid the business transaction In the second case. you receive a warning message before the system carries out the transaction desired. the order does not yet have the status “technically complete”. The system issues a warning message informing you that the order is not yet technically complete. a process order) is taken to another processing level that is indicated in the SAP System by a corresponding status. However. the following requirements must be met: • • At least one active status must allow the transaction No active status may forbid the transaction When is a status active? A status is active if it is set in the object. It is up to you to decide if you want to proceed. When can you carry out a business transaction? To be able to carry out a business transaction.Process Orders (PP-PI-POR) Business Transactions SAP AG Business Transactions What is a business transaction? A business transaction is an action through which an object (for example. You want to mark a released process order for deletion.

only one user status with a status number can be active at any given time. 2 3 4 4 1 1 2 4 Planning locked - In this example. These limit the status number interval from which the next user status can be selected. the user status can always be activated. When status "preparation" is active. it is possible to activate status "execution". if a status is active Status Numbers For every user status you can define a status number. Highest no. April 2001 197 . However. If status "execution" is active. With the help of the status number you determine the sequence in which the user statuses are activated. which is automatically set when the object is created Specify that a user status should automatically be activated. ths status "planning locked" can always be activated since it has no status number. Status 1 2 3 4 Preparation Execution Check Completion Lowest no. you can activate either status "preparation" or status "check". you must also specify a lowest and a highest status number for the user status. If you do not assign a status number to a user status.SAP AG Process Orders (PP-PI-POR) What is a Status Profile? What is a Status Profile? A status profile is created in customizing per order type. Within a status profile you can • • • • • Define user statuses and document their function in long texts Specify the expected sequence of user statuses by assigning a "status number" to each user status Define an initial status. Status "preparation" must be activated first. if a certain business transaction is carried out Allow or forbid certain transactions. You have defined the following user statuses with the following status numbers in a status profile: Example of User Statuses with Status Numbers Status no. If you assign a status number to a user status.

a return to preceding statuses is no longer possible. you can activate either status "execution" or status "completion". Once status "completion" is activated.Process Orders (PP-PI-POR) What is a Status Profile? SAP AG The lowest and highest number of the highest activated status number is always valid. 198 April 2001 . If status "check" is activated. In the above example it would therefore not be possible to first activate status "execution" from status "check" and to then activate status "preparation" from status "execution".

You cannot assign a status profile to a selection profile at a later time. you must enter the corresponding status profile when creating the selection profile. choose Master Data → Order → Define Selection Profiles in Customizing for Process Orders. You can enter the system status as well as user status in a selection profile.SAP AG Process Orders (PP-PI-POR) What is a Selection Profile? What is a Selection Profile? In a selection profile. April 2001 199 . If you also want to select according to user status. Selection profiles are used for selection in the order information system. For more information on creating a selection profile. you can define status combinations of user status and system status as selection criteria.

200 April 2001 . but with separate settlement. The following applies to process orders with co-products: • • You can settle the main product and the co-product(s) to different receivers Goods movements can be posted simultaneously for all products manufactured in the order. One product is regarded as the main product and the remaining products are described as co-products. The system automatically creates a separate order item for each of the co-products.Process Orders (PP-PI-POR) Co-Products SAP AG Co-Products Use Products that are usually manufactured together can now be produced using one process order.

SAP AG Process Orders (PP-PI-POR) Process Orders with Co-Products: Prerequisites Process Orders with Co-Products: Prerequisites You must meet the following requirements if you want to create a process order with co-products: • • • Activate the indicator Co-product in the material master of the co-product (MRP 1 screen). April 2001 201 . item type L). The co-product must exist as a component in the material list of the main product (negative quantity. The indicator Co-product must be activated in the General data screen of the material component.

Process Orders (PP-PI-POR) Co-Products: Costs SAP AG Co-Products: Costs The costs for the orders are assigned to the order header and then distributed to the individual co-products according to equivalence numbers.e. Based on this data. 202 April 2001 . the system creates the following when a process order is created: • • One settlement rule that distributes the total order costs over the main product and the coproducts (i. over the individual order items) One settlement rule per item that assigns the costs to stock At present. The apportionment structure specifies how the total costs should be distributed over the main product and the co-products. it is only possible to distribute actual costs. You specify an apportionment structure in the material master of the main product.

Example of equivalence numbers with source structure Cost element grp Production costs Material costs Overhead Main product 1 2 5 Co-product 4 1 3 Here. If you do not use a source structure.SAP AG Process Orders (PP-PI-POR) Co-Products: Using a Source Structure Co-Products: Using a Source Structure By using a source structure. the cost distribution varies between the cost element groups in the apportionment structure. please make sure that the indicator Co-product is activated (indicator next to the function key). you need to: 1. the cost distribution must be the same for all cost element groups in the apportionment structure: Example of equivalence numbers without source structure Cost element grp Production costs Material costs Overhead Main product 2 2 2 Co-product 1 1 1 If you want to work with a source structure. The system displays a dialog box in which you can enter apportionment structures. Therefore. April 2001 203 . An apportionment structure can only be defined for co-products. define an apportionment structure in the material master of the main product. manufacture'. Select the function key 'Co-prod. 4. 2. Go to the material master of the main product. After this. 3. Define a source structure in Customizing. Branch to the MRP 1 screen. you can enter different equivalence numbers for different cost element groups within the same apportionment structure.

see the R/3 Library Logistics General -> Logistics Information System (LIS).Process Orders (PP-PI-POR) Information Systems SAP AG Information Systems Use The following information systems are available for process manufacturing: • The order information system [Page 205] for − − • − − − − − − Reporting Mass processing The Shop Floor Information System enabling standard analyses for Resources Operations Material Process orders Material consumption Product costs For more information on the Shop Floor Information System. 204 April 2001 .

Features All orders that exist in the system can be included in the evaluations (including those with deletion flags/indicators). The following functions are available to display the objects selected from the database: • • Object Overview [Page 209] (Objects in hierarchical form. archived orders are not taken into account. Their layout can be adapted to suit your requirements. The order information system offers various list types in reporting. However.SAP AG Process Orders (PP-PI-POR) Order Information System Order Information System Use The order information system is a tool that offers the following shop floor control functions for process orders: • • Reporting Mass processing Evaluations are made using the logical database IOC and the original order tables. Prerequisites The profile for the individual objects and the overall profile you want to use for the information system must have been defined in Customizing. shows relationships between objects) Object Detail List [Page 211] (detailed information on individual objects) April 2001 205 .

To be able to display components. In this case. followed. The order header is at the top of the hierarchy. operations and components. note the following: To display a particular object. 206 April 2001 . You want to have an overview of the status of all orders of a particular order type. You can also change these settings manually on the initial screen. operation level) You can define an overall profile to specify which data objects are read from the database (see Order Information System: Profiles In Customizing [Page 207]). sub-operation level) Automatic goods movements (order header level. In this case. You can select the following data objects: • • • • • • • • • Order header Order item Documented goods movements Operations / phases / secondary resources Components (Individual) capacity requirements Confirmations (order header level. When specifying which objects are read from the database. the operations status). make sure that all objects except for the order header are deselected. the system will also automatically select all other required objects. by the order items. you can specify which objects are read from the database. the confirmations. Object Hierarchies on the Database The objects are stored on the database in a hierarchical structure. you must also select the object “operations”. which are situated above that object on the data base. You want to create a list of all the components required for a certain group of orders. and so on. the system needs to read the relevant order headers. operation level) Incorrect automatic goods movements (order header level. You want additional information on partially released or partially confirmed operations (for example.Process Orders (PP-PI-POR) Search Optimization SAP AG Search Optimization Use To improve system performance. operation level. order items. If you select the object “components”. operation sequences. the system needs to read the actual object as well as all the objects.

Grouping criteria You can specify via a subprofile how the fields are grouped together when you call up the list • User filters Via a report variant. operations. April 2001 207 . define the width of the columns. You can enter the following information in a single profile: • • Fields displayed (both in object overview and object detail list) You can specify via a subprofile which fields are displayed when you call up the list. The corresponding object list is automatically filtered according to these criteria when you call it up. They contain information regarding selection criteria and layout of lists. and components) can be filtered using a selection profile. Overall profiles In an overall profile. you enter parameters relevant for the object overview list (first point only) and the object detail list (all points). for example. • Status filters Objects that have a status (for example. you can enter the following information: • • • • • A variant which can be used to suppress selection criteria Which objects to read from the database Which of these objects are to be displayed in the list Object up to which objects are to be expanded on the object overview Single profiles for all objects Single profiles In a single profile.SAP AG Process Orders (PP-PI-POR) Order Information System: Profiles In Customizing Order Information System: Profiles In Customizing Use The information displayed in the process order information system as well as the layout of the information is controlled via an overall profile. you can store filter criteria for the objects. order headers. which you can enter on the initial screen. Specifications on how the list is formatted You can. influence the grouping of the fields and determine whether the values are to be displayed as percentage rates. • • Sort criteria You can specify via a subprofile how the fields are sorted when you call up the list. The overall profile contains several subordinated single profiles.

Process Orders (PP-PI-POR) Order Information System: Profiles In Customizing SAP AG Activities Maintain the required profiles in Customizing. 208 April 2001 .

In this case. for example.). or in the overall profile. This can be specified in the transaction. or in the overall profile. compressing phases when displaying operations). Whereas suppressing irrelevant objects can be used for hierarchically superior objects (for example suppressing sequences when displaying operations). for example. This can be specified in the transaction. selected "operations". You either want to display the field "confirmed time". chosen all process orders that belong to a particular sales order. selected phases. Two of these are of particular interest. April 2001 209 . This can be specified in the transaction. for example. you have two options: • • Complete refresh: A complete refresh will update all process orders in the list. • Compressing selected objects You have. or you want to put it at the beginning of the line rather than at the end. availability checks. Partial refresh: If you have only changed a small number of orders in the list. If you then want to refresh the list to reflect the changes that you made. etc. The following functions allow you to structure the information in a way which best suits your requirements: • Suppressing irrelevant orders You have. This makes it easy to see the relationship between the individual objects (for example component allocated to an operation or confirmation allocated to an order header). or in the overall profile. as this would reduce the system load (To carry out a partial refresh. compressing objects is useful for hierarchically subordinate objects (for ex. • Suppressing irrelevant objects You have. You change the displayed fields or the sequence of the field display via the field selection for object "operations". (such as order/operation releases. and now only want to process the operations. You therefore compress the object “sub-operations”. Refreshing the List You can branch into any number of process orders within the list and carry out business transactions. you may only want to refresh the orders that have changed. you may want to hide the object “operation” as it is of no interest to you. chosen all process orders to which a certain component is allocated.SAP AG Process Orders (PP-PI-POR) Object Overview Object Overview Use The object overview displays the objects selected from the process orders in hierarchical form. You can hide the remaining orders so that you can concentrate on the relevant orders. for example. • Displaying fields/changing the field sequence You have. you first need to mark the relevant objects).

Process Orders (PP-PI-POR) Object Overview SAP AG 210 April 2001 .

. Similar objects (for example operations and phases) are displayed in one list. group the information in the detail list according to order / operation. since you do not require detailed information on the superior objects “operation” and “order”. The detail list is suited to this purpose. Header detail list Item detail list Operation detail list Component detail list Confirmation detail list Capacity detail list Goods movements Displays the following objects: Order headers Order items Order operations Order suboperations Order components Confirmations of orders Confirmations of phases Operation capacities Suboperation capacities Goods issues for backflushed components Automatic goods receipts Failed goods movements Goods issues for backflushed components Automatic goods receipts Purchase requisition Purchase order You can control the content and the layout of the list by specifying • • • Which fields are to be displayed for the object The layout of the fields (for example. grouping or width of the field columns) The sequence in which the objects are displayed (ascending/descending order) April 2001 211 .. or Displayed in the detail list Each detail lists contains detailed information on the object. however. You want to display all components that were used during a particular period. The Process Order Information System offers you the following object detail lists: Object detail list. You can.SAP AG Process Orders (PP-PI-POR) Object Detail List Object Detail List Use Every object selected from the database can be • • Displayed in the object overview.

and choose Environment → Display object. the objects are restricted to order headers and components. for example. You can print out information displayed on the lists You can filter the information displayed on the lists You can branch to other objects from within the list (If. the Sales order no. 212 April 2001 . the system displays information on all objects. field is displayed. you can branch to the sales order by positioning the cursor on the field. If you do not specify which objects are to be displayed in the detail list. The object detail list offers the following functionality: If you want to include planned orders in a collective availability check (see Collective Availability Checks [Page 213]).Process Orders (PP-PI-POR) Object Detail List • • • • SAP AG A selection profile. if you want to make the display of an object dependent on its status.

As with individual checks. The orders to be checked can be process and/or planned orders. These collective availability checks always carry out an overall availability check for each of the orders.SAP AG Process Orders (PP-PI-POR) Collective Availability Checks Collective Availability Checks Use In the process order information system. the checking rule is determined via the order type (process orders) or the MRP group / plant parameters (planned order). See also: Availability Checks [Page 103] April 2001 213 . you can check the material availability of several orders at the same time.

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