CIBERMAXIMA FIXED ASSETS Ver 43

FIXED ASSETS 4.
3
FOR SOLOMON 5.5, 6, 6.5 AND
MICROSOFT DYNAMICS SL 7.0
USER MANUAL
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Cibermaxima Software
Cibermaxima Solutions is an MBS Independent Software Vendor Partner that

specializes in producing value added products for MBS Solomon. Just as in Solomon
itself, all products are developed using VB Tools, allowing for transparent interaction
with the main Solomon Suite.
In developing our products, we take into account the need to produce cost effective,
relevant and easy to use applications. We also understand that if our products are to live
up to customer expectations we have to produce quality products. It is with this in mind
that we do everything possible to ensure that we meet and exceed those requirements be
it at the IT, User or Top Management level.
The basic Fixed Assets module functionality can be enhanced to address your needs,
with optional Multi-currency, Multi-company or Inter-company functionality. One of
the strong points of MBS Solomon is its versatility and flexibility. So, if we don’t have
exactly what you want, you can always request a quote in order to customize our
products to your specific needs.
Additionally, Cibermaxima Solutions places numerous other tools and modules at your
disposal in order to make your workload that much lighter. Whether you are using
productivity tools such as our Imager (for capturing and associating imagery to your
documents), XL Analyzer (for easy presentation and analysis of data at local and
managerial level), or simply using one of our productivity based modules like the Bank
Manager, Cibermaxima will always be there to help you get the job done.
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Contents
1. Fixed Assets Concepts 8
1.1. Why use Fixed Assets Management? 8

1.2. How Cibermaxima FA integrates with Solomon 10
1.3. Determining depreciation methods for your assets 13
2. FA Workflow Chart 16
3. Setting Up Fixed Assets 17
3.1. Setup Process 17
3.1.1. Book Creation 19

3.1.2. Miscellaneous Tables 25
3.1.2.1. Miscellaneous Tables Definition 27
3.1.2.2. Miscellaneous Tables Initialization 30
3.1.3. Fixed Assets Setup Screen 33
3.1.4. Asset Class Creation 37
3.1.4.1. General Information 39
3.1.4.2. Account Information 43
3.1.4.3. Inflation/Revaluation Accounts 47
3.1.4.4. Sub-Class 48
3.2. Additional Cibermaxima Fixed Assets Tables 50
3.2.1. Table depreciation methods 51

3.2.2. Production unit methods 54
3.2.3. Custom Depreciation Methods 58
3.2.4. Inflation Rate Maintenance 60
3.2.5. Expense Sub-Account Distribution 65
3.3. Setting Up Cibermaxima add-on Modules 68
3.3.1. Inflation Adjustment Module 68
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4. Uploading Fixed Assets Data 71
4.1. Filling in the Cibermaxima excel datasheet 72

4.2. Importing the excel datasheet 76
4.3. Generating, validating and releasing information for the Initialization
Document 78
4.4. Validating initialization values for each Book 82
5. Working With Fixed Assets 83
5.1. Operations 83
5.1.1. FA Workflow process 84

5.1.2. Incorporating an Asset 85
5.1.2.1. Manual 86
5.1.2.2. Automatic capture from AP/GL Module 115
5.1.3. Improvements 122
5.1.3.1. Manual 124
5.1.3.2. Automatic capture from AP/GL Module 128
5.1.4. Disposals and Partial disposals 130

5.1.4.1. Disposals 130
5.1.4.2. Partial Disposals 136
5.1.5. Transfers 141
5.1.5.1. Asset Sub Account Transfers 142
5.1.5.2. Unit Location Transfers 145
5.1.5.3. Inter-Company Transactions 148
5.1.6. Changes to Useful Life and Salvage values 151
5.1.7. Activation/Deactivation of Assets 155
5.2. Processes 158
5.2.1. Depreciation and GL Posting 158

5.2.2. Release Documents 169
5.2.3. Rollback Process 172
5.2.4. General Ledger Transactions 174
5.2.5. Depreciation Projection 180
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6. Physical Inventory 182
6.1. Exporting Assets for Physical Count 182

6.2. Physical Count – Inventories undertaken with Hand 192
Held Devices
6.3. Importing Data from Physical Count 199
6.4. Establishing differences between System Quantity and Physical 204
Quantity
6.5. Accounting 206
7. Information Management 209
7.1. Screen Inquiry 209
7.1.1. Asset History Viewer 209
7.1.2. Asset Event Viewer 214

7.1.3. Asset Master Inquiry 217
7.1.4. Asset Accounts 218
7.1.5. Asset by Location 222
7.1.6. Physical Count Inquiry 223
7.1.7. Book Value 224
7.1.8. Sub-Account Transfers 225
7.1.9. Improvements & Partial Disposals 226
7.2. Reports 227
7.2.1. Assets and Disposals by Sub-Account (FA001) 248

7.2.2. Asset History by Class (FA002) 231
7.2.3. Asset Acquisitions (FA003) 236
7.2.4. Fixed Assets Disposals (FA004) 237
7.2.5. Asset Inventory List (FA005) 238
7.2.6. IRS Helper Summary (FA008) 239
7.2.7. Asset Sub-Account Transfers (FA020) 240
7.2.8. Disposal Document (FA040) 241
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7.2.9. Asset Class Maintenance (FA12R) 242
7.2.10. Transactions (FA630) 243
7.2.11. Assets by Period (FA650) 244
7.2.12. Summary History By Class (FA022) 245
7.2.13. Summary History By SubAccount (FA011) 246
7.2.14. Projected Depreciation by Class (FA675) 247
7.3. OLAP Cubes 248
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1
Chapter
CIBERMAXIMA Fixed Assets

Fixed Assets Concepts
This chapter describes Fixed Asset Concepts and other important considerations.
T he definition of structures, methods and concepts related to Fixed Assets, are the
fundamentals in creating a functional framework within the Cibermaxima Fixed
Assets (FA) Module.
1.1. Why use Fixed Assets Management?
Fixed Assets is an important part of the company structure and a crucial financial
component for the majority of organizations. These assets can be either tangible or
intangible. Due to their importance, these should be controlled, inventoried and
administered in an orderly fashion.
The Cibermaxima Fixed Assets (FA) Module will provide the procedures necessary to
install, administer, and maintain the fixed asset inventory of a company.
FA is a comprehensive solution specifically designed for Solomon and fully integrated

with Solomon. In addition, it has optional Multi-Company, Multi-Currency, Multi-
Book and Multi-Ledger functionality.
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FA puts critical information at your disposal allowing you to make informed decisions.
You can effectively track, record and depreciate any asset with a few easy steps in
conjunction with Solomon, Cibermaxima Fixed Assets gives you a single point of
reference to record fixed assets at the time of purchase.
Easy to use setup of asset classes gives you superior control over asset maintenance and
depreciation. You can create an unlimited number of books for each company including
corporate, federal tax, alternative minimum tax methods and much more. After creating
assets, you can review and analyze financial information at any point in the asset life
cycle.
Cibermaxima Fixed Assets module is OLAP Ready™. You have the ability to use the
database with any OLAP™ tool without need for data to be transformed or redesigned.
The user can easily create various data models from within Microsoft Excel.
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1.2. How Cibermaxima Fixed Assets (FA) integrates with
Solomon
Cibermaxima Fixed Assets (FA) is wholly integrated with Solomon's General Ledger
(GL), Accounts Payable (AP), Purchasing (PO), Project Controller (PA), Currency
Manager (CM), Financial Statement Translation (FS), and System Manager (SM)
Modules.
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This table highlights the main features and benefits obtained when the FA module has
been integrated into Solomon.
FA - SOLOMON INTEGRATION
FEATURE BENEFIT
No Interface To Run, because it is a Users don't have to update or

True Solomon Application. synchronize tables between Solomon
and Fixed Assets.
Shares All Solomon Tables. Chart of There is no need to run any interface or
accounts, sub accounts, ledgers, to duplicate the same information into 2
vendors, vendor documents, purchase different systems.
orders, projects, tasks, taxes, countries,
currencies, etc.
Crystal Reports through Solomon's Industry standard report writer, saves

ROI. time, IT personnel don't have to learn
another system tool.
Direct Integration To Solomon's No interfaces to run. FA automatically

General Ledger. creates the GL Entries Summary or
details like AP or any other Solomon
module.
Integration To Accounts Any fixed asset purchased will be

Payable/Purchasing. detected and created in FA, updating
Solomon’s General Ledger.
Integration with Solomon's Financial FA fills the gap in FASB-52 or any

Statement Translation. financial statement translation
environment. Will handle books in
different currencies with different
depreciation methods, and will post to
the financial statement translation
ledger.
Integration with Solomon's Project Assets can be assigned to specific

Controller. projects and tasks, so they will also
receive depreciation costs and any other
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FA function that generates GL entries.
Creates Assets Automatically from FA allows for assets under construction

within General Ledger. to be automatically incorporated from
Solomon's Project Controller or from
General Ledger.
Automatic Batch Reversal. If there are any changes to a particular

month processed, then FA will search
for the GL batch, and if it is still
balanced, it will void it, if it is released,
then it will be automatically reversed
and a new batch created.
Assets Budget and Projections can Budgeting process can be simplified.

be posted to Solomon's General
Ledger.
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1.3. Determining Depreciation Methods for your Assets
With the exception of land properties, the majority of fixed assets have a limited useful
life, be it caused by deterioration through use, natural disasters, loss of comparative use
due to acquisition of new equipment and processes that may cause wear and tear of
contents.
These circumstances also lower the value of the asset, so that at the end of the assets´
useful life, that is to say, when the company wishes to dispose of the asset, its value is
only a fraction of the original purchase price.
Notwithstanding, the receivable amount of payment is almost always calculated in

accordance to each company’s perception of the asset’s value at any point in time,
without stopping to think if the amount requested is the fair market value for the asset.
That is why Depreciation Accounting methodology is used to establish a fair market

value. This methodology results in accurate valuations and establishment of fair market
prices
Depreciation is the rational and systematic acknowledgement of the cost of goods,

distributed throughout estimated useful life, so as to perceive the necessary resources to
replace goods, permitting the company to maintain its operating capacity and
productivity. Depreciation should be applied using criteria for time and productivity,
using one of the following methods that have been developed to estimate depreciation
costs of tangible fixed assets provided within the Fixed Assets module:
Fixed Assets ID Description

NA Not Apply Depreciation
LIN Straight-Line
LINCONV Straight-Line (Convention)
LIN-SEM Straight-Line (Semestral)
LIN-YEARLY Straight-Line (Yearly-Basis)
LIN544 Straight-Line (544)
P Product Units
DB Declining Balance (Adjusted)
DBO Declining Balance
YDECBAL Declining Balance (Yearly Basis)
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MACRS-GDS MACRS GDS
MACRS-ADS MACRS ADS
ACC Sum-of-the-years’-digits (Decreasing)
ACCC Sum-of-the-years’-digits (Increasing)
C Custom
Annual depreciation varies in accordance with the method chosen, but total depreciation
throughout useful life of an asset cannot be greater than its rescue value. Some
depreciation methods produce higher costs in early years that will affect net profits for
the period. Therefore, the company should carefully evaluate all factors, before
selecting depreciation methodology for fixed assets.
There are certain rules that apply to depreciation and its methodology that are important
to highlight:
• Among the various methods for depreciating fixed assets, care should be taken in
choosing the most suited to company policy and the goods’ characteristics.
• Depreciation Values established by tax laws are not always the most efficient way to
distribute total depreciation throughout the useful life of fixed assets and although
applying accelerated depreciation may produce some fiscal benefit, in accounting
terms, depreciation must be calculated and recorded in accordance with the
estimated useful life of the assets.
• Depreciation should be calculated on consistent bases and methods from the date the
asset is placed in service and accrues costs.
• The depreciable amount of a fixed asset should be assigned on a systematic basis
throughout the useful life of the asset. The depreciation method should follow the
same pattern as the economic benefits of the asset are consumed by the company.
One of the most popular depreciation methods is Straight Line.
Straight Line Method
The Straight Line Depreciation Method assumes that the asset will wear out evenly for
each accounting period. This method is often used because it is simple and easy to
calculate. The Straight Line Method is based on the number of periods of the useful life
of an asset, according to the following formula:
Cost – Rescue Value Depreciation Amount for each useful life period
-------------------------------------- = of the Asset, or depreciation expense for the
Periods of Useful Life period
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Example: Depreciation per period for a piece of equipment that cost $26,000,000 with
an estimated useful life of 60 periods and a rescue value of $2,000,000, using the
Straight Line Method is:
$26,000,000 – $2,000,000
-------------------------------------- = Depreciation Expense per period $400,000
60
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2
Chapte
er
Fix
xed Assets
A s Worrkflow
w Cha
art
This chapter charrts the work

rkflow of thhe Fixed Asset
A Compoonents: Mastter Tables,
Operaations and Prrocesses.
Fixed
d Assets Workflow
w Menu ((FA.980.0
00)
3
Chapter
Setting up Fixed Assets
This chapter gives you a step by step guide of the Fixed Asset setup process.
T he setup process must be completed before using Cibermaxima Fixed Assets

(FA) in a live environment. The setup process comprises a series of easily
completed steps, but they must be carefully executed as some of them are
irreversible once the FA module goes live.
3.1. Setup Process
When implementing the Fixed Assets module, the Configuration procedure allows you
to adapt the Fixed Assets module to specific company structures.
To implement this procedure successfully certain functional aspects need to be defined
before configuring the module:
• Define the Books to be used and their specifications.

• Types of Rates of exchange and Currencies to be used with Books, Operations and
Reports. Use of second currency for reports.
• Options for posting accounting transactions generated in the Fixed Assets and
General Ledger modules. Validation checks for depreciation documents.
• Use of depreciation expense distribution between Sub-Accounts (Cost Centers).
• Structuring the auto-numbering code, if you are using automatic generation of Asset
Codes.
• Deciding on the depreciation and/or inflation adjustment calculation in the period of
disposal of Asset.
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• Defining Asset Classes and their specifications, Book information and accounting
information associated with Classes.
• Depreciation process options.
• Using the automatic interface option with the Accounts Payable module and General
Ledger Module. Creating multiple assets through AP.
• Use of Inflation Adjustment options.
Steps needed to configure the module are:
3.1.1. Book Creation.
3.1.2. Miscellaneous Tables Definition and Initialization.
3.1.3. Completing the Fixed Assets Setup Screen.
3.1.4. Creating Asset Classes.
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3.1.1. Book Creation – Setup Step 1
Depreciation is an exercise that distributes loss of value of Fixed Assets subject to

depreciation within those periods that the loss actually occurs.
The charges posted are called depreciation charges. The difference between the original
value and accumulated depreciation on an established date is known as Book Value.
These Books have to be defined in the Fixed Assets module as the initial step to start the
implementation process.
Important
The Books are a fundamental element of the Cibermaxima Fixed Assets (FA) module.
At least one Book must be created – the Main Book. It is necessary to create this Main
Book in order to continue to the next implementation step.
Books are shared across companies in the same application database, and assets are
shared among each book.
You can create as many Books as necessary. The Books can have different currencies,
and different purposes, such as main ledger, budgeting/projection, taxes, other
currencies, etc. Each Book can be adjusted for inflation.
Furthermore, you can specify whether a Book can have posting ability to the General
Ledger module. More than one book can be posted to different ledgers. This is useful
for posting into Budget Ledgers, or into Financial Statement Translation Ledgers.
Important
All Assets are visible in all books. In other words, you cannot create an asset in one
book and not in another. If an Asset is created in one book, it will be created in every
other book automatically, and if at a later date you create another book, every asset will
be created in that book as well. Assets can have different depreciation methods and
useful lives within each book.
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Important
The Asset Balances (Number of Depreciation Periods and Accumulated Depreciation)

must be specified on initializing each document book. One separate document per book
containing all assets. If the FA module does not find the initializing document, or any
asset is missing in the initializing document, then FA will calculate the Asset Balances
based on the Activation Date (In Service Date) of the Asset, up to the Book’s
initializing document. This scenario is NOT recommended. You should initialize all the
books.
When you dispose of an Asset, the Asset is disposed of in every book. The same
procedure applies to improvements, partial disposals and transfers.
Important
FASB-52 and Financial Statement Translation. The FA module allows you to create
additional books in other currencies. You can then set up a book that will be affected
(Posted) to the General Ledger that is used for Financial Statement Translation.
In those cases where Financial Statement Translation according to FASB-52 regulations

is required, the Asset management must be performed in USD directly, and FA offers
this functionality.
The FA180 – Book Maintenance Screen is used to create the Books that will be used by
the FA module. You must predefine the following important parameters:
• Initialization Period of the Book. This is the period from which you wish to
record historical detail of the Assets in that Book, the GO Live Period.
• Periods in which to process the Book. Whether it will be processed for every
accounting period or once a year.
• Whether the accounting records that are generated for each Book during the
depreciation process will be posted or not to the General Ledger module and to
which Accounting Book they should be posted.
• The currency in which values will be stored for fixed assets in each Book and
should it be required, the second currency of the Book, only for report purposes.
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These currrencies mustt have been ppredefined in
i the Solom mon Currenccy Manager
module.
• Whether innflation adjuustment shouuld be applieed to the Boook, from whhich period
should it be
b applied, should a different
d currrency exchaange rate be used for
revaluation
n, and whichh currency exxchange ratee should be uused.
• If the com
mpany needss to accountt for inflatioon adjustmennt in a sepaarate Book,
then the Boook needs to
o be predefinned in the Geeneral Ledgeer beforehannd.
Steps needed to create

c a Boook
• Select the FA180
F – Book Maintenaance Screen from the Fixxed Assets menu.m
• Indicate thhe Book codee, the descriiption and thhe predefinedd specificatiions for the
Book.
• Rememberr that the acccount books, currencies and rates off exchange sh hould have
been predeefined in thhe General Ledger (GL
L) and Currrency Manaager (CM),
respectivelly.
• Save the Book.
B
Book Maintenan
M nce (FA18
80) Screen
n
Book ID
An Alpha Numeric Identifier, 10 characters long required, Primary Index. Books are
shared across companies in the same application database.
Description
Book Description
Initialization Period for this Book
Important
This is the period where the book begins to record historic detail for each asset in the
database on a period to period basis. This is your GO LIVE period. The historic data is
stored by period and by book, and contains accumulated depreciation, the number of
periods depreciated and other data for each Period and for each Book. Assets can be
placed in service before the Initialization Period, but without details. As of the
initialization period the module will have the ability to analyze the asset data in full
period detail.
The assets can be initialized (Number of Periods Depreciated and Accumulated
Depreciation) as of the opening period of the book (one period before), using the
Initialization Document through FA060 – Book Initialization Document Screen.
This book can only be processed yearly

This option specifies if the book will process each period or once a year only.
This book is postable to GL

This option specifies whether or not the FA module will create general journal entries
for this Book in the Solomon GL Module. If such is the case, then a GL Ledger must be
specified.
Important
Even if this option is disabled (NOT Postable) the FA Module WILL generate internal
general ledger entries for this book, with debits and credits, accounts, sub-accounts, etc.
in full detail for each asset. This is kept in the xFATran table, and can be inquired using
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the “Internal general ledger transactions (FA090)”, using OLAP Cubes or by using
reports.
Base GL Ledger
This is Solomon’s Ledger ID where GL transactions from the FA module for this book
will be posted. In other words, the Ledger where the GL Batches resulting from the
Fixed Assets processes will be created.
Currency ID for this Book
Important
This is the main currency for this book. All asset values will be stored in this currency
within this Book. This currency could be any currency defined in the Solomon Currency
Manager Module; which must be activated in order to use this option.
The Main Book will have the same currency as its counterpart Ledger in the GL
Module. The main book will always have the same currency as the primary currency in
the Solomon General Ledger, so it’s not an option for the user.
Second reporting currency for this book
Important
A second currency can be specified for this book. This option allows some reports to be
generated in another currency, but all values for a given asset will be converted to the
second currency ONLY using the exchange rate as of the assets acquisition. This is only
for reporting purposes, and it is NOT recommended for financial statement translation
or for serious asset tracking in another currency. For those cases we strongly
recommend creating another book, with the required currency. The results of using a
second currency will never be the same as using a second book with another currency,
which will have a perspective 100% orientation to the second currency, so it can be
analyzed in depth, and can therefore be used for Financial Statement Translation.
Apply inflation adjustment for this book

This option specifies whether or not inflation adjustment should be applied to this book.
If that is the case, additional fields and calculations will be executed, but the standard
fixed assets fields calculated without this option remain the same.
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Revaluation (Inflation Adjustment) Ledger
Some companies need to post the Inflation Adjustment general ledger effects to a GL
Ledger other than the main ledger. Most companies use the same ledger Base GL
Ledger.
Revaluation start period

This period is the period in which the module will begin to apply inflation adjustment to
Assets within this book.
Use Currency exchange rate for inflation
This option specifies whether or not you will use currency exchange rates for inflation,
applied to this book.
Currency Rate Type

This is the Currency Exchange Rate type that the Book will use to apply inflation
adjustment. Exchange rates must be defined in the Currency Manager (CM) module.
Use revaluation Zero values vs. Error

This option can force the user to enter inflation adjustment values for EVERY period,
otherwise an error will be triggered, and FA will not process the period for the book.
The other way to do it is that the module will assume that if no values are specified,
then a ZERO value will be assumed as the inflation index for a given period.
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3.1.2. Miscellaneous Tables – Setup Step 2
In the normal course of doing business, no two companies have the same rules and
operating procedures. This is the reason why any software product has to be adapted to
the local environment.
If the User defined fields within each Solomon table do not meet company requirements
and a solution can be found by using new tables to the Solomon data base, then this can
be done using the XT010 - Miscellaneous Tables Definition and XT020 - Miscellaneous
Tables Maintenance Screens.
These screens create simple lookup tables and possible values for the FA module or for
any other Solomon module and maintain the values for the dynamic miscellaneous
tables created in the XT010 - Miscellaneous Tables Definition screen.
The tables may be updated and consulted just as if they were original Solomon tables.
FA module uses 5 tables that have to be defined and initialized on these screens:
• Assigned - Person responsible for Assets.
• Location - The physical location where the assets will be kept.

• Make – User defined
• Organization – User defined
• Units – Units of measure for the Assets.

The values for these tables are maintained in the XT020 - Miscellaneous Tables
Maintenance screen.
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3.1.2.1. Miscellaneous Tables Definition
This screen creates simple lookup tables and possible values for the FA module or for
any other Solomon module. The lookup feature (F3) can be added to any User Field
using the Customization Manager.
Before defining a miscellaneous table using the XT010 - Miscellaneous Tables

Definition Screen, its structure must be clearly defined:
• Definition of the table and its description.

• Data objects (Fields) of dates, if any (up to 2).
• Data objects (Fields) numeric, if any (up to 2).
• Data objects (Fields) text type, if any (up to 2).
• Possible values (PV) for the text type data objects.
To create a miscellaneous table:
• Open the XT010 - Miscellaneous Tables Definition Screen in the FA module.

• Enter the table’s unique identifier and its description.
• Enter the date type data object (up to 2 date type data objects), if applicable and
select the Show Date 1 and Show Date 2 boxes, to show the data on screen. If the
table has no dates then deselect the relevant boxes.
• Enter the numeric type data object (up to 2 numeric type data objects), if applicable
and select the Show Number 1/ Show Number 2 boxes, to show the data on screen. If
the table has no numeric values then deselect the relevant boxes.
• Enter the text type data object (up to 2 text type data objects), if applicable and
select the Show Text 1/ Show Text 2 boxes, to show the data on screen. If the table
has no text, then deselect the relevant boxes. Enter the Possible Values (PV) of the
text type.
• Press the Create Cibermaxima Fixed Assets required tables to create the new table
• Once the table has been created, use the XT020 - Miscellaneous Tables Maintenance
Screen to enter data.
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Misc
cellaneou
us Tables
s Definitio
on (XT010
0) Screen
n
Mastter Type
Indicaates the typee of registryy associatedd with the table
t that iss being defi
fined. Alph
numerric, 10 charracters, Reqquired, Prim mary Index. Additionallyy, it will contain
c the
uniquee identifyingg event codess for the tablle
Desc
cription
Table Description, additionally it will conntain the desccription of taable events.
Date Title 1
Name of the firsst date typee field to bbe included in the tablle, alpha nuumeric, 30
characcters.
Show
w Date 1
If this option is sellected, the fiirst date fieldd will be shoown on screeen.
Date Title 2
Name of the secoond date typpe field to be includedd in the tablle, Alpha nuumeric, 30
characters.
Show Date 2
If this option is selected, the second date file will be shown on screen.
Number Title 1
Name of the first numeric type field to be included in the table. Alpha numeric, 30
characters.
Show Number 1
If this option is selected, the first numeric file will be shown on screen.
Number Title 2
Name of the second numeric type field to be included in the table. Alpha numeric, 30
characters.
Show Number 2
If this option is selected, the second numeric file will be shown on screen.
Text Title 1
Name of the first text type field to be included in the table. Alpha numeric, 30
characters.
Show Text 1
If this option is selected, the first text file will be shown on screen.
Text Title 2
Name of the second text type field to be included in the table. Alpha numeric, 30
characters.
Show Text 2
If this option is selected, the second text file will be shown on screen.
Text PV 1
Possible values for the first text type field. You may use the (F3) function.
Text PV 2
Possible values for the first text type field. You may use the (F3) function.
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Create Cibermaxima Fixed Assets required tables
The process triggered by this button will create the required miscellaneous tables used
for normal operation.
3.1.2.2. Miscellaneous Tables Initialization
The XT020 - Miscellaneous Tables Maintenance screen permits maintaining values for
the miscellaneous tables previously created in the XT010 - Miscellaneous Tables
Definition screen.
As far as the FA module implementation is concerned, the Location and Unit tables
must be populated at this point.
Important
At least one Location and one Unit must be created. Locations are typically used as the
physical location where the assets will reside, examples of locations could be: Office
nbr, Warehouse X, Meeting room, etc.
Units are the physical unit of measure for Assets, Pounds, Inches, Units, Gallons, etc.
FA tracks assets that contain multiple units (arrays), which can be in different physical
locations within the same assets. Example: lamps, phone extensions, chairs, etc.
You could define just one asset that consists of 20 telephone units, located at different
Locations. FA will track asset quantities per location, and allow the transfer of units
between locations.
Partial disposal of units is supported. You may also make improvements that increase
the quantity of an asset.
To enter data in a new table:
• Open the XT020 - Miscellaneous Tables Maintenance Screen in the FA module.

• Using the F3 function, select the table in which you wish to enter data.
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• Ennter values in
nto the table fields.
• Saave the registtered events.
Misc
cellaneou
us Tables
s Maintenance (XT
T020) Scre
een
Mastter Table ID
Selectt the Table you wish to populate.
p
Table
e Descripttion
Enter a descriptionn for the Tab
ble.
ID
The Item, unique identifier,
i alpha numericc, 10 charactters.
Desc
cription
The deescription off the Item.
Date 1
Enter the
t first datee, if applicabble, that relattes to a tablee item.
Date 2
Enter the
t second date,
d if applicable, that reelates to a taable item.
Number 1
Enter the first numeric value, if applicable, that relates to a table item
Number 2
Enter the second numeric value, if applicable, that relates to a table item
Text 1
Enter the first text value, if applicable, that relates to a table item
Text 2
Enter the second text value, if applicable, that relates to a table item
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3.1.3. Completing the Fixed Assets Setup Screen – Setup Step 3
The Fixed Assets FA950 – Fixed Assets Setup Screen, will allow you to configure and
adapt the module to the functional structure of any given company.
Some of the information on this screen will be able to be changed once the Fixed Assets
module is in use. These values will control processes that take place within the module
and are designed to speed up data entering and reduce the possibility of errors.
Before starting regular use of the module identify and define the information needed to
configure it:
• Main Book. This Book should have been predefined in the FA180 – Book
Maintenance Screen.
• Use of option to post to General Ledger.
• Rate of Exchange to be used. This should be predefined in the Solomon Currency

Manager (CM) module.
• Whether depreciation is going to be calculated in the disposal period of an Asset.
• If inflation adjustment is going to be calculated and applied (revaluation):
o Within the period of disposal of the asset.

o When the asset is totally depreciated.
o Using the Net Value of the asset.
• Create multiple assets in the Accounts Payable module from the line detail of the
invoice.
• Using cost distribution of depreciation among Sub-accounts, when assets are shared
among the Sub-accounts.
• Crosscheck and validation capability of Accounts, Sub-accounts and combinations,

preceding the depreciation process.
• Automatic generation of Asset numbers and definition of the auto numbering

schema.
• If there are multiple companies, determine if the accumulated depreciation of an
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Assset can be in
nterchangedd.
• Deefine period in which deppreciation prrocess will be
b posted to General Leddger.
• Sy
ysadmin Useer control forr roll backs.
• nce the criterria has been defined youu are ready to
On t access thee FA950 – Fixed
F Assets
Setup Screen:
Cibe
ermaxima
a Fixed As
ssets Settup (FA95
50) Scree
en
Main Book
Main Book ID. The Main Book is the book that will match the General Ledger main
Ledger.
GL Posting Option
Options are Detailed or Summarized. We strongly recommend using the summarized
option if there are a lot of assets to process, since the FA Module will keep full details
of the Debits and Credits by asset in its own tables, (xFATran). These details can be
viewed in the FA General Ledger Transaction Screen, in reports or within the OLAP
Cubes.
Currency Rate Type in this module

This is the currency exchange rate type to be used by the FA module. Rate Types must
be defined in the Currency Manager (CM) module.
Last Document Ref Number

This is the last document number used by the FA Module. This number is unique in the
database, which implies that multiple companies will share this number sequence.
When disposing of Assets apply depreciation in disposal period

When active, depreciation will be applied to the disposal period, before the Asset is
disposed of. Otherwise FA will dispose of the asset and no depreciation is calculated.
When disposing of Assets, apply inflation adjustment in disposal

period
When active, inflation adjustment will be applied to the disposal period, before the
Asset is disposed of. Otherwise FA will dispose of the asset and no inflation adjustment
is made.
Default to Create Multiple Assets from AP Voucher lines depending

on QTY
Activate this option if you want to create multiple assets in the Fixed Assets module,
using the Qty field from the line detail of invoices in the Accounts Payable (AP)
module.
Check and validate Accounts, Sub-Accounts and combinations

before processing depreciation
When active, FA will NOT allow processing if there are any inconsistencies in the
accounts, sub-accounts or combinations. An example of a source for such
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inconsistencies could be that the GL Module will allow deactivating an account even if
it’s in use by the FA Module.
Use Sub-Account distribution (Auto-Allocation) for depreciation

expense (When sharing Assets between Sub-Accounts)
Activate this option ONLY if you are sure that the company will need to allocate
depreciation expenses between different sub-accounts for a same given Asset. (One
Asset shared by several sub-accounts).
Apply revaluation after the asset is completely depreciated
When this option is active, FA will calculate and apply inflation adjustment to assets
that have been totally depreciated.
Calculate API with Net Asset Value

Activate this option when you need FA to base the Inflation adjustment on the Net
Asset value of the previous period.
Exchange accumulated depreciation on Inter-company

When this option is active, FA will split the accumulated depreciation of an asset among
multiple companies. FA Multi-Company module must be activated.
Post in processed period

When this option is active, it tells the module that the depreciation document will be
posted to the General Ledger in the period of process.
Only Sysadmin user has permission to roll back
When these options are active, it tells the module that only when a user is logged into
Solomon as the sysadmin user can a roll back be performed.
Asset auto-numbering
Options are:
• No auto numbering. User must enter asset IDs manually. (alpha numeric,
maximum 25 Characters)
• From setup. All Assets across the database share the same sequential numbering.
(alpha numeric, maximum 25 Characters)
• From Class with optional prefix. This option allows separate numbering
sequences by class, and optionally with a prefix that identifies the Asset with the
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class. This is the recommended option. (alpha numeric, maximum 25
Characters) (Prefix alpha maximum 5, remainder maximum 20 Characters)
Important
In either option, the Asset ID’s are unique across the application database. You cannot
create 2 assets with the same ID even in different companies if they are in the same
database.
Last Asset Number

This field holds the last Asset number, ONLY when the numbering schema is activated
on Setup.
Update Last Asset Number

This button will update the last asset number in the Class. You should never have to use
this option.
Reset Data
Pressing on this button will delete all the information contained in the module, in order
to reenter the data into the module.
Search Accounts
Provides a look up screen for the General Ledger chart of accounts
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3.1.4. Creating Asset Classes – Setup Step 4
Small companies with few fixed assets may only need to use one set of criteria to
determine and configure the types of assets that they manage and control. Larger
companies that have a wide variety of fixed assets can have multiple sets of criteria that
need configuring and identification.
Fixed Assets are configured by what is called Asset Classes. A Class is a logical and not
physical collection of fixed assets within the company. The purpose of grouping these
assets is to have control over accounting, and reporting by classes. Specifying criteria to
determine a Class will define which Assets are included within it
By simply assigning a new asset to a particular Class, it will inherit a defined

configuration for that Class. Configuring includes, for example, the type of asset,
depreciation method, accounts affected, Useful Life, IRS Class etc
For each company created in the Fixed Assets module (if the Multi-Company module
has been purchased), multiple Asset Classes can be defined. By creating different Asset
Classes you can achieve better control over asset management and the way you mange
reports.
Using second level logical collections, you can create Sub-Classes within the Class that
will grant greater flexibility in generating reports and cubes within the Fixed Assets
module.
Creating Asset Classes will allow greater precision in processes such as:
• Classifying and ordering Assets.

• Generating Reports and Cubes.
• Physical Counts.
• Calculating Depreciation.
• Asset Inquiries.
• Asset Improvements and Disposals.
• Overall changes to Assets of a particular Class.
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To Create a Class:
• Open the FA120 – Asset Class Maintenance Screen.

• Enter the asset class code (alpha numeric, 10 characters) and its Description. We
recommend categorizing and coding the Class codes beforehand, taking into account
that the codes should be alpha numeric and mnemonic in relation to the asset
belonging to the Class and the criteria that groups them.
• Click on the General
3.1.4.1. General Information
Once on the General Tab:
To configure the General Information for the Class:
• Select the Asset Type for the Class: Regular Assets, Prepaid Expenses or Equity.
• If you have previously selected the auto-numbering option for Class Prefix on
configuring the Fixed Assets FA950 – Fixed Assets Setup Screen, you may enter the
prefix that corresponds to the Class. This specification given to the Class will
instruct the Fixed Assets module to automatically assign the assets belonging to this
Class the prefix and the consecutive number. This will allow sequential numbering
particular to a Class.
• Select the Depreciation Options that could be used for assets belonging to the Class.
If none of these options are selected, the Fixed Asset module will default all assets
to those assigned to the Class, for each Book.
• For each Book defined in the Fixed Assets module, enter the Default values for
Assets belonging to this Class: Depreciation Method, Life Time in periods and
Conventions for calculating Depreciation. If user defined Depreciation Methods are
used, indicate those here. These methods should have been predefined in the FA160
– Custom Depreciation Methods Screen. If the Depreciation method used for this
Book uses an optional factor or parameter (Declining Balance Factor, for example),
introduce its value.
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As
ssets Cla
ass Mainttenance ((FA120) Screen
S – General Tab
Class
s ID
Uniquue ID (up to 10 characterrs) that identtifies the Claass, Alpha nnumeric Iden
ntifier is
recom
mmended.
Desc
cription
A desccription of thhe Class.
Asse
et Types fo
or this Cla
ass
• Regular Asssets.
• Pre-paid Expenses.
E Thhis type of assset works thhe same wayy as a Regulaar asset
except thatt there cannoot be any resscue value annd inflation aadjustment is
i treated
differently.
• Equity. Thhis type of assset class is ffor Assets thhat represent Capital. Thiis is
important when
w adjustiing for inflattion.
Auto Numbering
This iss for Asset auto-numberi
a ing Classes w
with prefixees. This optioon allows sep
parate
numbering sequences by class with a prefix that identifies the Asset with the Class. This
is the recommended option.
Important
The Asset ID’s are unique across the application database. You cannot create 2 assets
with the same ID even within different companies if they are in the same database.
Depreciation Options
• The depreciation methods can be changed in Assets within the Class. If this
option is inactive users will be forced to use the default depreciation method for
the Class.
• The Depreciation parameters can be changed in Assets within the Class. If this
option is inactive users will be forced to use the default parameters (Asset Life,
etc.) of the Class.
First Month Options

• Apply depreciation in the activation period. With this option active FA will
depreciate Assets in the same period they are activated.
• Apply depreciation in the next period the Asset is activated.
Important
The Activation Period is the period when the Asset becomes active for its purpose in the
company, this triggers depreciation initiation for this Asset. It is defaulted to the invoice
date, but can be initiated after the invoice date for those cases where the Asset is
acquired but is still not placed in service.
There is also the Capitalization Period. That is the period when the FA module will
create the general journal entry to debit (Increase) the Asset account, and decrease the
Asset Acquisition clearing account. This is also typically done for the same period as
the Invoice Date or Acquisition Date.
Book ID
This identifies the Book to specify default details concerning the Asset that will belong
to this Class.
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Depreciation Method
Select the default depreciation method for the Asset that will be created in this Class for
each Book.
The Options are:

• Sum of Year Digits.
• Custom. Requires a Custom method definition. Use FA160 - Custom
Depreciation Methods Screen
• Straight Line.
• Do Not Apply. Do not depreciate. Example: Lands, Terrains.
• Product Units. Monthly depreciation rate will be based on units produced, or
cycles used. This Depreciation Method must have been predefined in the FA150
– Production Units Methods Screen.
• Declining Balance (Excel). Declining Balance according to MS Excel Formula.
• Converted Declining Balance.
• Declining Balance with Salvage.
• Simple Declining Balance. (Traditional)
• MACRS GDS. (Declining Balance according to IRS/ General Depreciation
System)
• MACRS ADS (Declining Balance according to IRS/ Alternate Depreciation
System)
• Straight Line with Mid-Year Convention. (German GAAP)
Life Time
Useful Life for the Asset. FA will depreciate the Asset for this amount of periods, or
until the Book Value reaches Residual Value. If the asset is perfectly balanced with its
depreciation method, then when the Asset has been depreciated for the “Life-Time”
number of periods, the Asset’s Book Value equals Residual Value. But if the Asset has
changes, or if the Asset was imported with inconsistent initial values, then the Book
Value could reach the Residual Value at a different time depending on the life time and
depreciation method.
Also called Useful Life (From US Tax Perspective). An estimate of how long an item
of property can be expected to be usable in trade or business or to produce income.
U.S. Convention
Under MACRS, (US Tax Methods) averaging conventions establish when the recovery
period begins and ends. The convention you use determines the number of months for
which you can claim depreciation in the year you place property in service and in the
year you dispose of the property.
• The Mid-Month Convention.
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Use this convention for all nonresidential real property and residential rental
property. Under this convention, you treat all property placed in service or
disposed of during a month as placed in service or disposed of at the midpoint of
the month. This means that a one-half month of depreciation is allowed for the
month the property is placed in service or disposed of.
• The Mid-Quarter Convention.

Use this convention if the mid-month convention does not apply and the total
depreciable bases of MACRS property you placed in service during the last
three months of the tax year (excluding nonresidential real property, residential
rental property, and property placed in service and disposed of in the same year)
are more than 40% of the total depreciable bases of all MACRS property you
placed in service during the entire year.
Under this convention, you treat all property placed in service or disposed of
during any quarter of the tax year as placed in service or disposed of at the
midpoint of that quarter. This means that 11/2 months of depreciation is allowed
for the quarter the property is placed in service or disposed of.
• The Half-Year Convention.

Use this convention if neither the mid-quarter convention nor the mid-month
convention applies. Under this convention, you treat all property placed in
service or disposed of during a tax year as placed in service or disposed of at the
midpoint of the year. This means that a one-half year of depreciation is allowed
for the year the property is placed in service or disposed of.
Custom Method ID
Select the identifier of the custom depreciation method for the Asset that will be created
in this Class, for each Book. This User defined Method of Depreciation has to be
predefined in the FA160 – Custom Depreciation Methods Screen.
Optional Parameter (e.g. Declining Balance factor)

Optional parameters for using depreciation methods other than Linear.
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3.1.4.2
2. Accoun
nt Informa
ation
Pressin
ng on the Accounts
A Infformation Tab of the FA120
F – Assset Class Maintenance
M
Screen
n will bring up
u the groupp of accountss that are afffected by opeerations to all
a the fixed
assets that belong to the Class being createed. These arre not defaullt accounts and must be
predeffined in the General
G Leddger module.
To con
nfigure the Accountingg Informatioon for the Class:
C
• Seelect the Acco ounts Informmation Tab inn the FA120 0 – Asset Claass Maintenaance
Screen. This sccreen is usedd to enter thee group of acccounts that will be affected by
opperations relaating to all fiixed assets thhat belong to
o the Class bbeing createdd. These
aree not defaultt accounts. All
A these accoounts must have h been prreviously defined in
thee General Leedger.
• Ennter the Asseet and Depreeciation Accoounts that beelong to this Class: Asseet Account,
Acccumulated Depreciation
D n Account annd the Depreeciation Exppense Accounnt.
• Ennter the Profi
fit/Loss Disposal Accounnts for the Assets that beelong to this Class:
Proofit on Dispoosal Accounnt and Loss oon Disposal Account.
• Ennter the Acquuisition and Disposal Cleearing Acco ounts for the Assets that belong
b to
thiis Class: Fixed Assets Acquisition
A A
Account, Fixeed Assets Diisposal Acco ount and
Fixxed Assets Inter-Compaany Transferss.
Asse et Class Maintena

M nce (FA1
120) Screen – Acc
counts
Inforrmation Tab
T
Asset Account (Asset)
This is the GL Account that holds the Asset Acquisition Cost.
Accumulated Depreciation Account (Asset)

This is the GL Account that holds the Accumulated Depreciation of the Asset, but on
the credit side (Negative Balance).
Depreciation Account (Expense)

This is the GL Account for posting the Depreciation Expense of the Asset.
Profit/Loss on Disposal (Income/Expense)

This is the GL Account for posting the difference between the Book Value and the
Disposal Value when an Asset is disposed of. Could be profit or loss, and based on this,
FA module will determine the account to use (Profit or Loss).
Fixed Asset Acquisition Account (Asset)

(Also called “Acquisition Clearing Account”)

Important
This is the GL Account that should be debited when an asset is acquired

notwithstanding the module to which it is assigned. The Acquisition can come from
Purchasing, Accounts Payable, General Ledger or even Project Controller, but in all
cases you must debit this account and NEVER the Asset Account directly. FA module
will clear automatically the amount from this account when the Asset is “Capitalized”
and when the event takes place in the Capitalization Period specified in the Asset
Maintenance. Typically this is the same as the Invoice Date, but not in all cases.

Important
FA module will credit always the Acquisition Account and debit the Asset Account
with the Acquisition Cost Amount, in the Capitalization Period; even if the Asset was
created directly in the FA module. So the user should check for any outstanding
amounts in the Acquisition Account in order to ensure that all amounts are properly
accounted for. Whenever an Asset is created, the corresponding GL entry is created in
the Capitalization Period specified in the Asset:
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Debit: Asset Account / Credit: Acquisition Account
Asset Disposal Account

This is the GL Account for posting the Disposal Value when an Asset is disposed of or
the Partial Disposal Amount when a Partial Disposal takes place.
Example of GL entry when an Asset is fully disposed:
Asset Acquisition Cost: $1000

Accumulated Depreciation: $600
Disposal declared value (Could be sell price): $500
Account Debits Credits

Debit Asset Accumulated Depreciation 600
Debit Asset Disposal Account 500
Credit Asset Account 1000
Credit Disposal Gain Account 100
Example of GL entry when an Asset has a partial disposal:

Partial Disposal value: $80
FA module calculates:
Depreciation percentage: 600/1000 = 60%
Accumulated depreciation for the partial disposal: 60% x 80 = $48


Important
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Note that the disposal value has a TOTALLY different meaning in the partial disposal
compared to the full Asset disposal. For the partial disposal, the value is an amount
relative to original Asset acquisition cost.
Fixed Asset Inter-Company Transfers

This is the GL Account for posting the Transfer Value when an Asset is transferred
from one Company to another.
3.1.4.3. Inflation/Revaluation Accounts
Pressing on the Inflation/Revaluation Accounts Tab of the FA120 – Asset Class

Maintenance Screen will show the group of accounts that will be affected by inflation
adjustment operations performed on fixed assets belonging to the Class being created.
These are not default accounts though they can be optionally used and only for those
Books that have the Inflation Adjustment option activated. All these accounts must have
been predefined in the General Ledger module.
For more information on Inflation Adjustment, go to the Inflation Adjustment module at

the Setting up Cibermaxima add-on Modules section of this manual.
To configure accounting information in respect of Inflation Adjustment for the

|Class:
• Select the Inflation/Revaluation Accounts Tab in the FA120 – Asset Class

Maintenance Screen.
• Enter the corresponding Inflation/Revaluation accounts: Asset Revaluation Account,
Revaluation results Account, Accumulated Depreciation on Revaluation Account
and Depreciation Expense on Revaluation Account. These accounts must have been
previously defined in the General Ledger.
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Asse
et Class Maintena
M nce (FA1
120) Screen – Infla
ation/
Reva
aluation Accounts
A s Tab
Asse
et Revalua
ation Acco
ount (Asse
et)
This iss the GL Acccount for poosting the Assset Inflation
n adjustmentt calculated on
o the
Asset Acquisition Cost.
Reva
aluation Results
R Ac
ccount (Eq
quity)
This iss the GL Acccount for poosting the couunterpart (Credits) of thee Asset Inflaation
Adjusttment calcullated on the Asset
A Acquiisition Cost.
Accu
umulated Depreciat
D tion on Re
evaluation
n (Asset)
This iss the GL Acccount for poosting the Acccumulated Depreciation
D n of an Assett on
Accum
mulated Revaluation.
Deprreciation Expense
E o Revaluation (Exp
on pense)
This iss the GL Acccount for poosting the Deepreciation Expense
E of thhe Asset on
Accum
mulated Revaluation.
3.1.4.4
4. Sub-Class
Using the Sub-Cllass Tab of the FA120 – Asset Cla

ass Maintennance Screenn, you can
indicate each of thhe parts into which the C Class will bee divided, inn order to proovide more
specifi
fic classificaation criteriaa for the asssets belonginng to that CClass. Sub-C Classes are
very useful
u for gen nerating repoorts and OLA AP Cubes within
w the Fixxed Assets module.
m
We highly recomm mend categoorizing and ccoding the Sub-Class codes beforehaand, taking
into acccount that coding
c shoulld be alpha nnumeric andd mnemonic in respect of the assets
belongging to the Sub-Class
S an
nd the criteriaa that groupss them
nfigure the Sub-Classees that belon

To con ngs to the Class:
• Usse the Sub-C

Class Tab on the FA120 – Asset Classs Maintenannce Screen.
• Ennter the Sub--Class ID and its descripption.
Asse
et Class Maintena
M nce (FA1
120) Screen – Sub
b-Class Ta
ab
Sub-Class ID
We recommend using a self-explanatory Alpha-Numeric ID (up to 15 characters), that
will help you to identify the Assets’ Sub-Class in screens, reports and OLAP cubes.
Sub-Class Description
Description of the Sub-Class.
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3.2. Additional Cibermaxima Fixed Assets Tables
3.2.1. Table-Based Depreciation Methods
These are the MACRS methods that are based on amendments to the Accelerated Cost
Recovery System or ACRS.
The Tax Reform Act of 1986 created a series of changes to the way depreciation is
calculated for all Fixed Assets acquired after the December 31st, 1986. The Tax Reform
makes significant changes, such as:
• Extending the period for Cost Recovery.

• Changes to the Declining Balance Factor Tables.
• Use of the Straight Line Method to calculate the cost recovery rate.
This methodology is mandatory for the majority of Fixed Assets acquired after
December 31st, 1986.
The Modified Accelerated Cost Recovery System introduces various conventions:
• Half Year depreciation for assets with 3, 5, 7, 10, 15, 20 and 25 year recovery rates.
This calculation is also taken into account for the fiscal year of the asset’s disposal.
This convention came into effect on January 30, 1991.
• Mid-Month Depreciation for assets with 27.5, 31.5 and 39 years recovery. This
depreciation is also calculated in the months of acquisition and disposal of the asset.
• Mid-Quarter depreciation, for those cases where more than 40% of the asset’s
depreciable value is placed in service in the last 3 months of the fiscal year. Under
this convention, annual deductible depreciation is multiplied by a specific rate,
depending on the quarter the asset was placed in service.
• Assets with 3, 5, 7 or 10 year recovery are generally depreciated using the 200%
(ADS) declining balance method. Assets with 15 or 20 year recovery use the 150%
(GDS) declining balance method and assets having 25 years or more of useful life
use the 100% straight line method.
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Creation of the MACRS method tables is done using the Fixed Assets module FA140 –
Table-based Depreciation Methods – U.S. Screen.
To create a MACRS table:
• Open the FA140 – Table-based Depreciation Methods – U.S. Screen.

• Select the Depreciation Method: ADS or GDS.
• Enter the number of periods (months), the years of Useful Life that apply to the
method.
• Enter the declining balance Factor value to apply (200%, 150%, etc.)
• Select the Convention to be used (half-year, mid-month, etc.)
• Also select when, during the fiscal year, the asset was placed in Service (First
month, Second Quarter, etc.).
• Enter the percentage value to be applied in the depreciation calculation for each
year, or enter previously established values from a predefined text type file.
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Tablle-based Deprecia
D ation Meth
hods – U.S.
U (FA14
40) Screen
Deprreciation Method
M
Selectt the MACRS
S method typpe to use in this Table. Options
O are:
• ACRS GDS (General Depreciation S
MA System)
• ACRS ADS (Alternate Depreciation
MA D n System)
Life Time
T
Enter the numberr of periods (months) equal
e to the recovery yyears that appply to the
methood you are deefining.
Facto
or
Enter the
t decliningg balance peercentage facctor value thhat applies too this methodd.
Conv
vention
Underr MACRS, averaging
a coonventions eestablish wheen the recovvery period begins
b and
ends. The convenntion you usse determinees the numb ber of montths for whicch you can
claim depreciationn in the yearr you place pproperty in service
s and in
i the year you
y dispose
of the property. The options that you can select are:
• The half-year Convention.

Under this convention, you treat all property placed in service or disposed of during
a tax year as placed in service or disposed of at the midpoint of the year. This means
that a one-half year of depreciation is allowed for the year the property is placed in
service or disposed of.
• The mid-month Convention.
property. Under this convention, you treat all property placed in service or disposed
of during a month as placed in service or disposed of at the midpoint of the month.
This means that a one-half month of depreciation is allowed for the month the
property is placed in service or disposed of.
• The mid-quarter Convention.
depreciable bases of MACRS property you placed in service during the last three
months of the tax year (excluding nonresidential real property, residential rental
property, and property placed in service and disposed of in the same year) are more
than 40% of the total depreciable bases of all MACRS property you placed in
service during the entire year.
Under this convention, you treat all property placed in service or disposed of during
any quarter of the tax year as placed in service or disposed of at the midpoint of that
quarter. This means that 11/2 months of depreciation is allowed for the quarter the
property is placed in service or disposed of.
Place in Service
Select the month or quarter of the year in which the asset will be placed in Service and
the depreciation process started.
Total Percentage
Shows the sum of percentages shown in the table for each year.
Year
Enter the annual sequential value that applies to the method.
Percentage
Enter the percentage value in calculating the asset’s depreciation for that specific year.
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3.2.2. Production Unit Depreciation Methods
Various methods have been developed to estimate the depreciation expense for tangible
fixed assets.
Annual depreciation varies according to the method used but, total depreciation for the
useful life of the asset cannot go beyond the Rescue Value. Some methods of
depreciating result in larger expenses during the initial years of the asset life cycle,
which will affect net profits for the period. Care must be taken in evaluating all
variables before selecting the method of depreciation.
The Units Produced Method of Depreciation of an asset is based on the total number of
units used, or the units that can be produced by an asset, or the number of hours the
asset will be in production, or the number of miles used up according to the equation:
Cost – Rescue Value

----------------------------------------------- = Depreciation Cost of Unit
Production Units used, hours or miles.
Depreciation Cost of Unit * Production Units used, hours or miles during the period.
= Depreciation Cost for Period.
For example, suppose a truck has traveled 75,000 miles. The Acquisition Cost is
$10,000 and the Rescue Value is $1,000. The cost per mile is:
$10,000 – $1,000
--------------------------------------- = Depreciation Cost is US¢12 a mile.
75,000 Miles.
To determine the annual depreciation cost, you multiply cost per mile (US¢12), by the
number of miles traveled in that period. Annual depreciation for the truck, during a five
year period, is calculated according to the following table:
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Year Cost per mile X Miles Annual Depreciation
1 US¢12 20.000 $2,400
2 12 25.000 3,000
3 12 10.000 1,200
4 12 15.000 1,800
5 12 5.000 600
75.000 $9,000
The Production Unit Depreciation Method distributes the depreciation cost fairly. The
depreciation cost is the same for each unit produced, whether it is hours used or miles
traveled, during the fiscal period.
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Prod
duction Unit
U Depre
eciation M
Methods (FA150) S
Screen
Meth
hod ID
Uniquue Method ID
D. Alpha Nuumeric, 10 chharacters.
Desc
cription
Descriiption of the Method useed.
Totall Units tha

at will represent tottal deprec
ciation (10
00%)
Repressents the tottal number of
o units, miles, cycles, etc,
e that wouuld wear outt the Asset,
or the equivalent number
n of units
u that would be the equivalent onn depreciatinng 100% of
the Assset, or 100%
% recovery of
o its Cost.
Defau
ult Value Source fo
or each ne
ew period
If youu don’t speccify the unitts for a giveen period, itt can be asssumed as zeero (or any
defaullt value) or be
b copied froom the previoous period.
Default Value for new period
Default number of units for a given period when FA finds that no values were specified.
Period
Indicates the fiscal period in which the units are produced or used.
Produced or Used Units

Units produced or used for each period.
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3.2.3. Custom Depreciation Methods
There may be organizations that require use of non traditional depreciation methods. In
those cases the company can create its own depreciation methodology. The Fixed
Assets module supports these types of processes.
To create these alternate depreciation methods, the FA160 – Custom Depreciation

Methods Screen, is used.
In this screen you can define custom depreciation values based on percentages or unit
ratios of depreciation for each period. Note that the values are a simple sequence, and
no particular periods are specified, since the period is relative to the placement in
service period for the Asset. In other words, the first value specified in the grid would
be the percentage or units ratio relative to the Total Units to depreciate in the first
period you place the Asset in service.
To create a Custom Depreciation Method:
• Open the FA160 – Custom Depreciation Methods Screen.

• Enter a Custom Method ID code for the Method and a brief description for it.
• Introduce in sequence, the corresponding depreciation values for each period in
which the asset will be depreciated.
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Custtom Deprreciation Methods
s (FA160) Screen
Custom Metho
od ID
Uniquue. Method ID
D. Alpha Nuumeric, 10 characters.
Desc
cription
Descriiption of the Custom Meethod.
Totall Units
Showss the total nuumber of unnits ratio or ppercentages that would wear out the Asset, or
the equuivalent num
mber of unitss that wouldd be the equiv
valent on depreciating 100% of the
Asset, or 100% reccovery of itss Cost.
Perio
ods
Showss the total nu
umber of perriods the Assset will be deepreciated.
Units
s Ratio
preciate of thhe Asset for each period.
Unit raatio or perceentage to dep
3.2.4. Inflation Rate Maintenance
In some way or manner all societies today have suffered the consequences of Inflation,
reflected by the loss of money’s purchasing power. In an economy that has low
inflation, goods and services maintain their prices in relation to moneys’ purchasing
power. In an Inflationary Economy, the value of goods and services do not maintain
their relationship with the purchasing power of the economy’s currency.
Dornbusch & Fisher (In Macroeconomics, Fifth Edition, Mc Graw-Hill Publishers,
1992, p-11), define inflation in the following terms:
“The inflation rate is the percentage increase in prices during a given period of time”.
Inflation is also the general increase of prices within the economy, because an Asset
purchased a year ago at one price, will almost surely not maintain that same price over a
period of time.
As previously mentioned, inflation is measured by the percentage increase in price

indexes.
Price Indexes are used to measure how much the goods and services basket has
increased from one period to another.
Example: If the price of an Asset on 12/31/2003 is US$ 4,630 and on the 03/31/2004 the
price has increased to US$ 5,040, the relative change in price is:
5,040
% = (------------ - 1) * 100 = 8.86 %
4,630
The Price Index on 03/31/2004 would be:
5,040
---------- * 100 = 108.86
4,630
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If on 04/30/2004, the Asset increased in price to US$ 5,270, we would have the
following relative change:
5,270
% = (------------ - 1) * 100 = 13.82 %
4,630
In this second case the Price Index would be:
5,270
---------- * 100 = 113.82
4,630
12/31/2003 has been used as the base period, where the Price Index has been established
at 100, as this is the period that will be used for comparison. Assuming the Consumer
Index Prices or CIP, you obtain the following results:
Period Price Index

12-2003 100.00
03-2004 108.86
04-2004 113.82
To calculate inflation or the increase for the four month period, January-March 2004,
the following formula is used:
113.82
Inflation JAN 2004-MAR 2004 = (------------- - 1) * 100 = 13.82 %
100
Which coincides with the initial definition, that inflation is the percentage rate increase
in price levels for a given period established by Dornbusch y Fisher.
To calculate Asset Inflation for the month of April for example the following formula is
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used:
113.82
Inflation for APR 2004 = (------------- - 1) * 100 = 4.56 %
108.86
That is to say Asset Inflation for the month of April was 4.56 %.
Another important concept related to CIP’s is the so called Correction Factor; which is
merely the decision of two CIPs. For the indices shown in the example, the Correction
Factor for March2004/December2003 would be:
CIP MAR2004 108.86

------------------ = ------------- = 1.09
CIP DEC2003 100.00
This Correction Factor is used as a base to restate a historic figure pertaining to previous
periods.
Suppose the CIP for June 2004 was 115.74 and that in March 2004 construction
equipment was bought for US$ 40,000. You wish to establish the equipment’s Restated
Value for 06/30/2004. Using the existing CIPs you can make the following calculation.
115.74
Restated Value = 40,000 * ------------- = 42.528.02
108.86
Thereafter, the adjustment to express the Historic Value of the equipment acquired in
March of 2004, in equivalent currency for June 2004, will be:
Restated Value – Historic Value = 42,528.02 – 40,000.00 = 2,528.02
The effect of Inflation on Financial Statements will then be US$ 2,528.02, as a

consequence of the variation in the general price levels.
To define the CIPs in the Fixed Assets module in the currency corresponding to a
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specifi
fic Fiscal Yeaar, the FA1770 – Revaluaation Rates Maintenance
M e Screen is used.
u
To creeate the CIP

Ps for a speccific curren
ncy and Fisccal Year:
• Op
pen the FA170 – Revaluaation Rates M
Maintenancee Screen of tthe Fixed Asssets
moodule.
• Seelect the currrency in which the CIPs were calculaated. These m
must have been
preeviously deffined in the Currency
C Maanager moduule. Indicate the Fiscal Year
Y to
wh
hich the CIPs belong.
• Ennter sequentiially and in ascending
a orrder the periood and valuee of the CIP
corresponding to that periood.
Reva
aluation Rate
R Main
ntenance
e (FA170) Screen
Curre
ency ID
This iss the base cuurrency ID of the CIP’s ccalculated.
Fiscal Year
This is the fiscal year to which the Index Prices belong, that will appear in the following
table.
Period
Indicates the period to which the CIP belong.
Real Index (Relative to previous period)

Value of the Price Index calculated for that period of the Fiscal Year.
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3.2.5. Expense Sub-Account Distribution
In many cases use of a Fixed Asset is distributed among a group of Cost Centers or
Departments (Sub-Accounts) within a company (e.g. a photocopier used by various
departments). Depreciation is a process that distributes value loss of Fixed Assets which
are subject to depreciation. In these cases, the depreciation expense must be shared
equally and proportionally distributed between the Sub-Accounts that share the Asset.
This proportional distribution between Expense Sub-Accounts for Asset Depreciation is

done using the FA190 – Sub-Account Distribution Maintenance Screen, of the Fixed
Assets module.
To create a Distribution Table between Sub-Accounts:
• Open the FA190 – Sub-Account Distribution Maintenance Screen.

• Select the Asset whose depreciation expense is going to be distributed, enter the
period from which the expense distribution will start and identify the table by means
of a short description.
• Select each Sub-Account and the percentage/units in proportion to the total
depreciation expense corresponding to each Sub-Account within the distribution.
• Save the Table using the Solomon Tool Bar.
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Sub--Accountt Distribu
ution Main
ntenance
e (FA190) Screen
Comp
pany ID
Company Identificcation.
Asse
et ID
Enter the
t Asset ID
D whose Deppreciation exxpense is to be
b distributed.
Perio
od
The peeriod in whiich the depreciation exppense will sttart to be disstributed bettween Sub-
Accouunts indicated in the Table.
Totall Units
Showss the total number
n of units
u or perrcentages, eqquivalent to 100% of the
t amount
correspponding to the
t depreciattion expensee distributed..
Desc
cription
Descriiption of the Expense Diistribution Table
T betweeen Sub-Accounts.
Sub-Account
Enter the Sub-Accounts participating in the Asset Depreciation Expense distribution.
Units Ratio
Units or percentages that correspond to the Sub-Accounts participation in the
distribution.
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3.3. Setting up Cibermaxima add-on Modules
3.3.1. Inflation Adjustment Module
The Inflation Adjustment (IA) module is an important functional component of the

Fixed Assets module that companies can use to manage their Fixed Assets Inflation
Adjustment in a timely and effective manner.
In regards to Financial Statements Fixed Assets are classified as Non Monetary

Accounts. Loss of purchasing power, due to inflation, is lessened as a consequence of
keeping these accounts that protect from inflation. Such is the case for non monetary
accounts that involve Fixed Assets. These accounts generally reflect increases over and
above those created by inflation in the economy.
Classifying accounts as Monetary and Non Monetary are the basis for Inflation
Adjustments to be carried out in the Financial Statements. Only Non Monetary accounts
should be restated, as they have different historic cash values in times of inflation in
comparison to previously dated Financial Statements.
As a general rule, any account that has any sort of readjustment clause in respect of
inflation should be considered as a Non Monetary account and will be subject to the
adjustment specified in such a clause. Some cases in point are:
• Advances on account for contracts.

• Inventories in general.
• Fixed Assets.
• Rent paid in advance.
• Office Supplies.
• Differed charges.
• Capital or Equity.
All Fixed Assets accounts may be classified as Non Monetary, as they usually increase
in value with respect to the economy’s inflation. Complementary accounts to each of
Fixed Asset account should also be classified as Non Monetary, as in the case of
Accumulated Depreciation and Accumulated Amortization.
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According to above, the Depreciation Expense that is included in the Financial Results
should be classified as a non momentary account.
Fixed Asset Non Monetary Account

GENERAL
BALANCE
Is related to a non monetary account
Accumulated and thus the Fixed Asset is also a non
Depreciation monetary account.
----------------------------------------------------------------------------------------------------------
FINANCIAL Depreciation Is related to non monetary accounts of

Expense
RESULTS the Fixed Asset and Accumulated
Depreciation, and as such is a non
Monetary account.
Non Monetary Assets are accounts that maintain or increase in actual value in periods of
inflation and must be adjusted for inflation to express its higher value in respect of the
nominal value in which they are expressed in historic accounting.
Calculations involved in this process of Inflation Adjustment are:

• Determining the Customer Index Price (CIP) for each fiscal period (FA170 –
Revaluation Rates Maintenance Screen).
• Determining the Fixed Assets Adjusted Value.
• Determining Accumulated Depreciation to date (FA Module).
• Determining the Adjusted Accumulated Depreciation.

• Generating the journal entries to Accounting (FA Module):
o Purchase of the Asset.
o Depreciation for the period.

• Generating journal entries adjusted for inflation:
o Adjustment to the Cost, where consideration must be given to the difference
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between the restated value through the CIP’s and historic value
(Accumulated AI).
o Adjustment of the Accumulated Depreciation.

o Adjustment to the Depreciation Expense.
These calculations, of course, will also take into account the monetary value on the date
that the adjustment is calculated.
All non monetary accounts affected by inflation adjustment must have been predefined
in the General Ledger module. Although its use is optional within the Fixed Assets
module, if the Inflation Adjustment module is used, these must be determined by each
Asset Class and must not be accounts that are defined by default.
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4
Chapter
Uploading Fixed Asset Data
In this chapter we will show how to fill, import, generate and validate Fixed Asset
information.
U nloading fixed asset data completes the implementation process of the

Cibermaxima Fixed Assets Module and must be completed before using
Cibermaxima Fixed Assets in a live environment. The uploading process for
fixed assets data comprises a series of easily completed steps, but must be carefully
executed, as some of them are irreversible once the FA module goes live.
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4.1. Filling in the Cibermaxima Excel Datasheet
Once the Fixed Assets and its component modules have been configured, and the
Books, Master Class Tables, additional and miscellaneous tables have been created, the
following steps must be followed:
• Filling in and adapting the FA Asset Import Information Excel Datasheet.

• Importing the company’s Asset information to the Asset Master Table.
• Generating the Initialization Documents with the opening values for each Book
defined.
• Checking these Documents and their release to the General Ledger module.
• Validate the Opening Values using the OLAP Cubes or asset reports.
The FA Asset Import Information Datasheet is a special Excel Spreadsheet provided

with the FA Package, which is specifically designed for importing the Asset Master
Table and its opening values for each Book. These values are the Number of
Depreciation Periods and Accumulated Depreciation to date for each Asset in the
specific Book Currency. These values are commonly denominated Initial Depreciation
Balances.
Important
The department of the company responsible for completing the Datasheet must make
sure that the data contained in the Datasheet is correct. Complying with these
procedures will minimize procedural errors and will avoid reprocessing import
information.
This Sheet has special validation functions, and will highlight in different colors the
different types of inconsistencies or missing data.
Important
The Excel Spreadsheet has several sections of columns for the opening values of Assets
within each Book. These sections have the same columns, because each Book needs its
own initialization values, and are highlighted in different colors for easy visualization.
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You should have as many sections as books you plan to use in FA module. The
initialization values are the Number of Periods Depreciated and the Accumulated
Depreciation in the Book currency. These values should be from ONE period BEFORE
the Initialization Period for the given Book.
Important
Asset ID in the Excel Sheet must be MANUALLY created by the user if no auto
numbering options are in effect. If the auto-numbering is set by Class with a prefix, or
by the Set up screen you may leave these fields blank and the system will generate the
Asset IDs automatically with the same mask (Number on zeros) as the one specified in
the Asset Class or set up screen. Or you may enter them manually but make sure the
starting numbers are correct in the asset class or set up screens before going live. If
there is more than one company in the same database, keep in mind that asset
numbering sequence is shared between companies, so a second company would
continue from the last Asset ID ; also duplicate Asset IDs are not allowed in the same
database even if they belong to different companies
Important
Do not add or remove columns from the Spreadsheet, because the Import process will
fail. There are groups of Columns for the opening values of each Book; there must be
one section for each book in the Sheet therefore, add or remove groups to match the
number of books you plan to initialize.
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Exam
mple of an Exxcel Importt Sheet with
h data:
(…)
4.2. Importing the Excel Datasheet
Once the Fixed Assets Excel Datasheet has been filled out and checked, it should be
imported to the Fixed Assets module. This importing process through the FA Import
Utility will have two effects:
• It creates the Asset Master Table.

• Creates one Initialization Document per Book.
The Excel Datasheet as shown beforehand, will not be recognized by the FA Import
Utility, as it only recognizes csv. files.
To convert an Excel Datasheet to a csv. file you need to perform the following
procedure:
• All columns must be text type.

• Delete Headings.
• Save the Datasheet as a csv. file (fields separated by commas).
We recommend always saving the last Excel Sheet used, in case you need to go back
and repeat the process.
To import the data contained in the Datasheet, the FA810 – Import Fixed Assets Data
from Text File Screen, is used. If there are any errors in the import file, these will be
displayed in the Log file. Should an error occur the import process will stop without
having transferred any part of the file to the FA module. Only complete, error free files
are allowed to be successfully imported.
To import the data:
• Open the FA810 – Import Fixed Assets Data from Text File Screen in the Fixed
Assets module.
• Enter the csv. filename you created.
• Enter the type of data to import, in this case Assets.
• Enter the type of Log operation you wish to use: Log all transactions or only those
found with errors.
• Click the Import text (CSV) file button to start the process.
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The Innitialization Document
D must
m be manuually releaseed using the FA060 - Book
Initiallization Docuument Screen.
Impo
ort Fixed Assets Data
D from
m Text File
e (FA810)) Screen
Impo
ort Type
Optionns are:
• Assets. Im mport of Asseet type items.
• Book Dataa Upload. To upload diffferent bookss on separatee sheets, or to
t upload a
book that you
y wish to add
a later on..
• Improvemeents. Imporrt Improvemeent type item
ms.
Log all
a transac
ctions
When this option is chosen all
a transactioons processeed will be logged, whetther or not
there are any errors.
Log errors only

When this option is chosen the Log will only reflect errors found.
Import text (.CSV) file

Pressing on this button will initiate the importation process for the data contained in the
csv. file.
View field legend

Pressing on this button will show each field legend in the Log File, for the csv. file
imported.
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4.3. Generating, Validating and Releasing Information
for the Initialization Document
These processes are accomplished by using the Book Initialization Document screen
(FA.160.00). This screen allows entering and/or releasing of the Book Initialization
Documents. The import screen will create one document per book.
The release of this document is very important, because it will set the opening values of
the Assets within each book, and should be ONE period before the Books’ initialization
period.
If these documents are not entered or released, then FA will try to calculate the Assets’
initial values as of the Book Initialization Period and could take a long time, and may
not be accurate, as it’s impossible to identify changes in life time, adjustments, etc.
Important
The initialization values are the number of periods depreciated and the accumulated
depreciation in the book currency. These values should be as of ONE period BEFORE
the Initialization Period for the given Book.
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Book
k Initializzation Doc
cument ((FA060) Screen
S
Ref Nbr.
N
The Reference
R Nu
umber for thee document. Auto numbered from FA
A Setup.
Initia
alization Period
P
This isi the Periood of the innitialization document. The values in the grrid are the
ues for the Assets for the Book AS OF this period. This
initialiization valu T period
SHOU ULD BE ON NE period before
b the opening
o perriod (Initializzation Periood) for the
Book (Specified inn the FA180
0 - Book Maiintenance Sccreen).
Book
k ID
Book ID which this docum
ment will initialize. Eaach Book should havve its own
Initialiization Docuument.
Desc
cription
A desccription of thhe Initializattion Documeent.
Status
This is the Document Status. Choices are Hold, Balanced, Released, Partially Released
and Completed. Completed should be the end status, if nothing goes wrong.
Document Handling
Determines what FA will do with the document, once the user finishes with it, or closes
the screen.
• Hold: Will put the document on hold, and FA will ignore the document.
• Release Now: The document will be released, and the Document Status should
then be “Completed”, FA will process this document and update the assets which
can not be modified in the asset maintenance screen at this point.
• Release Later: Will check validations in the document, but FA will NOT release
it, instead it will be placed in “Balanced” status, if everything is ok. This allows
the possibility of reviewing it, and later releasing using this screen, or the screen
“FA270 - Release FA documents”, by any other user. The assets are not updated
therefore can be modified or corrected in the asset maintenance screen at this
point.
• No Action: This option can be used to correct any errors made in the document.
Asset ID
Asset ID. The document will NOT trigger an error if all the assets aren’t in the
Document.
Asset Record Differentiator

Should be ZERO for regular (Parent) Assets. This field is very important in the FA
database schema as every improvement and partial disposal for a given Asset adds a
record in the Asset Master Table with the SAME Asset ID, so this field differentiates
records in the Asset Master Table (xFaAssets) with the same Asset ID. The number 0 is
the main Asset, the number 1 would be the first improvement or partial disposal for the
asset and the number 2 would be the second and so on.
Asset Record Type

Could be a Master Asset, Improvement or Partial Disposal.
Number of Periods Depreciated

These are the number of periods depreciated for a given Asset within the Book being
initialized as per your import data sheet.
Life to Date Depreciation

This is the accumulated depreciation for a given Asset within the Book being initialized
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as per your import data sheet.
Created by
User Code of the person that registered the document in the Book Initialization
Document Screen.
Date Created
Date in which the Document was registered.
Updated by
User Code of the last person that updated the document in the Book Initialization
Document Screen.
Last Update
Date in which the Document was last updated.
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4.4. Validatiing Initia
alization
n Values
s for eac
ch Book
At th
his point, once
o you are
a sure thaat the Boooks are corrrectly initiaalized, the
Implem
mentation Prrocess is com
mpleted, andd the FA moddule is readyy to go live.
To verrify informaation integritty contained in each Boo

ok initializedd, OLAP Cuubes can be
used or
o the Asseet and Dispposals Reporrt (FA001). The OLAP P Cubes aree accessed
througgh the FA2600 – Create MS
M Excel Staandard OLAP P Cube Screeen.
To check the initiial informattion contain

ned in each Book:
• Acccess the FA
A260 – Creatte MS Excel Standard OL
LAP Cube SScreen
• Seelect the Coompact Asseet History Cuube. This is the Cube recommendeed to verify
yoour informatiion.
• y want to access the Spanish
If you S version of the Cuubes, check Spanish Cubes box.
• Preess the Creaate OLAP Cu ube in MS Excel
E v9 or later
l button, in order to
o create the
Cuube with yoour initial data.
d Once yyou have executed
e thee command,, an Excel
Sppreadsheet will
w deploy with
w the openning informattion in the Main
M Book.
Check
k the totals at the botttom to seee if they match
m the ttotals on Asset
A Cost,
Accum
mulated Deppreciation annd Book Vallues are whaat you expect. Note thaat the Main
Book is displayed, but it can be
b changed too the others,, to verify thhem as well.
Crea
ate MS Ex
xcel Standard OLA
AP Cubes
s (FA260)) Screen
5
Chapter
Working with Fixed Assets

This chapter will describe a typical monthly operation using the FA module and describe the
process and inquiry screens.
5.1. Operations
5.1.1. Fixed Assets Workflow Process
These are the recommended monthly procedural steps:
1. Enter new Asset acquisitions and Asset Improvements. This can be done directly
using the Asset Maintenance Screen, and the Improvement Documents, or using
the AP/GL Search Asset Acquisitions screen.
2. Enter Disposals and Partial Disposals for the period.
3. Enter Sub-account and Location Transfers for the period.
4. Process the period.

5. Launch the Asset History Cube and the Disposal Cube to verify the amounts. If
there is an error, or you forgot something, Roll Back the period, enter the
corrections and process again.
6. Create the GL Journal entries and review them. Release the GL Batch. The
changes to the GL can be viewed from the Internal GL Transactions Screen
FA090, or by launching the GL Posting Cube.
7. Close the period.
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Fixed Assets Workflow Process
Type of Fixed Asset Operation

(New Asset, Improvement, Disposal, etc.)
Operation Registry Screens

(FA110, FA280, FA010, FA040, FA030,etc.)
Generating Events against an Asset

(When you release a transaction)
Updating the Fixed Assets Master Table

(When you release a transaction)
Depreciating each Book within a period
Calculating Asset Depreciation
Updating Fixed Asset History
Generating GL entries for each Book
Releasing to Solomon’s GL Module
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5.1.2. Incorporating an Asset
As previously stated, Fixed Assets are tangible property used in the operation of a business that is not
normally consumed in the course of business operation or production. They represent
the investment in material such as: machinery installations, furniture and accessories,
land, office buildings, equipment, etc.
The Historic Cost of a Fixed Asset is generally taken as the basis to value it. This cost is
measured by the cash value, or equivalent in cash, that is paid to obtain the Fixed Asset
and prepare it for use. The purchase price, freight charges and installation costs of a
Fixed Asset are considered part of its cost. The Cost must be used as the base on the
acquisition date, because the cash value, or equivalent in cash, is a better measure of the
Fixed Asset’s value at that moment in time.
When a Fixed Asset is acquired, it will be Book posted at cost value, at the invoice price
plus expenses accrued (transport, insurance, customs duties etc). In other words, all the
expenses in respect of the asset bought are posted to that account.
When building a factory you not only have to value the land and construction materials
used to build it, but you have to take other expenditures incurred from the initial
planning stage: ground studies and blueprints, engineering permits, architectural plans,
workmen’s wages, etc.
The process of incorporating an acquired Fixed Asset into the Fixed Asset Module is
achieved in two ways:
• Manually, by recording the asset directly into the Master Assets of the Fixed Asset
module, through the FA110 – Asset Maintenance Screen, or,
• Automatic recording, through the Accounts Payable (AP) or the General Ledger
(GL) interfaces in the FA280 – Search Assets Acquisitions in GL/AP Screen.
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5.1.2.1. Manual Registry
5.1.2.1. Manual Acquisitions
Manual recording of a Fixed Asset using the FA110 – Asset Maintenance Screen, can be
divided into various processes that correspond to each of the component parts of the
Screen:
• Main Information and Asset Acquisition.

• Book Depreciation information.
• Physical identification, Manufacturer and Asset Responsibility.
• Warranties and Insurance.
To record identification information and Acquisition details of the Asset, the following
data must have been previously established:
• Acquisition Account, for those instances where it is not the same account as the
Class acquisition account that will be assigned to the Asset. This account should be
predefined in the General Ledger module.
• Acquisition Sub-Account (entity to which the asset purchase will be charged) and
Asset Sub-Account (entity to which the asset belongs).These Sub-Accounts should
also have been predefined in the General Ledger module.
• Acquisition Details of the Asset: Invoice date and nbr., Purchase Order nbr.,
Receipt nbr., Purchase Currency. Currency should have been predefined in the
Solomon Currency Module.
• Purchase Price of the Asset, including transportation costs, customs, insurance, etc.
• Rescue or Residual Value that the Asset will have. That is, the final value that the
asset will have when use is discontinued. This is calculated by deducting the sales
expenses from the sale price, including dismantling and costs, if necessary.
• Asset Unit of Measure, Physical Location and original quantities of the Asset (from
the Parent Asset in case of Improvements).
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• For those instances where the Asset is being incorporated into a specific Project, the
Project and Task to which the Asset belongs must be specified. Both entities must
be predefined in the (PA) Projects module.
To manually record main and purchasing information of an Asset:
• Open the FA110 – Asset Maintenance Screen of the Fixed Asset module and press
on the Purchase Tab.
• Enter the Class and Sub-Class of the Asset to be incorporated. These values should
be predetermined in the Class Master Table. Fixed Assets will assign the accounting
information and the relevant Book Class.
• If auto-numbering was not activated in the FA950 – Fixed Assets Setup Screen, the
Asset ID must be entered for the Asset to be incorporated. We recommend that this
coding be structured and predetermined and catalogued, following the rules for
coding, which will help with future identification processes and the generating of
reports. (alpha numeric, maximum 25 Characters)
•
• Enter the Asset description along with a short description for swift identification
that can be used for screens and reports that show a lot of information.
• Enter the Depreciation Start date and the Activation date for the Asset.
• Enter the Asset Sub-Account or press (F3), along with the Acquisition Account and
Sub-Account of the Asset to be incorporated. These Accounts and Sub-Accounts
should have been predefined in the Account and Sub-Account Tables in the General
Ledger.
• Enter the Invoice Date and Number, Purchase Order Number and the Receipt
Number with which the Asset was recorded.
• Enter the Currency ID for the purchase currency or press (F3). This currency must
have been predefined in the Currency Manager module.
• Enter amounts for Acquisition Cost and Residual Value for the Asset. Also include
the Unit of Measure, Original Parent Asset Quantity, and Physical Location (From
the Parent Asset if the acquisition is an Improvement).
• Indicate the effective Entry Period for incorporating the Asset.
• If the Asset is assigned to a Project, enter the Project Code and Task Code, or press
(F3).
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Asse
et Maintenance (F
FA110) – M
Main Scre
een and Purchase
P e Tab
Asse
et ID
• Alpha Nu
umeric, max
ximum 25 Characters.. Prefix maaximum 5, remainder
maximum 20.
Impportant
The Asset
A IDs aree unique acro
oss the appliication databbase. You caannot create two assets
with th
he same ID even
e in diffeerent compannies if they are
a part of thhe same dataabase.
Three options are available (F

FA950 – Fixeed Assets Seetup Screen) for auto num
mbering of
the Assset IDs:
• No auto nuumbering, usser must enteer Asset IDss manually. ((Alpha Num
meric,
maximum 25 Characteers)
• Using Setup. All Assets across the database share the same numbering sequence.
(Alpha Numeric, maximum 25 Characters)
• Using Class with prefix. This option permits separate numbering sequences by
Class, and to add a prefix that identifies the Asset with the Class. We highly
recommend using this option. (Alpha Numeric, maximum 25 Characters Total)
(Maximum 5 Alpha Characters Prefix, remainder maximum 20 Characters)
Short Description
Asset Short Description, Alpha numeric, 30 characters.
Show All Companies

Activating this option will show all Assets of all Companies when you perform a
lookup (F3).
Show Disposed Assets

Activating this option will show Disposed Assets when you perform a lookup (F3).
Class ID
Asset Class to which the Asset belongs.
Important
Once an Asset has been part of a process then the Asset Class cannot be changed. Some
values are inherited from Class to Asset, but some aren’t. GL Accounts specified in the
Class cannot be changed in the Asset.
Sub-Class ID
Sub-Class ID for the Asset.
Description
Asset Description, Alpha numeric, 100 characters.
Status
Asset Status. Status options are Active or Disposed of.
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Start Depreciation (Activation Date)
Important
This is the date when the Asset will be placed in service, and FA will initiate
depreciation of the Asset. This date will be placed in the corresponding period using the
date limits specified in the General Ledger Screen. The Activation Date can be after the
capitalization (Formal GL Acquisition) for those cases where the Asset is bought, but
has not yet been placed in service and is awaiting use within the company.
According to the IRS, you begin to claim depreciation when your property is placed in
service for either use in a trade or business or the production of income. The placed-in-
service date for your property is the date the property is ready and available for a
specific use. It is therefore not necessarily the date it is first used. If you converted
property held for personal use to use in trade or business, or for the production of
income, treat the property as being placed in service on the conversion date.
Capitalization Date (Asset/Acquisition Account)
Important
This date will be placed in the corresponding period using the date limits specified in
the General Ledger Screen. The Capitalization Date initiates the FA generation of the
GL Entry for the acquisition that formalizes the acquisition from the GL stand point.
The FA Module is the only entity that should debit or credit the Asset and Accumulated
Depreciation Accounts in the GL. A similar procedure is used in the Inventory Module
where users should never debit or credit the Inventory Accounts directly. When an
Asset is acquired FA will debit the Asset Account IN THE CAPITALIZATION
PERIOD.
Asset Sub-Account
This is the GL Sub-Account which the Asset belongs to. This Sub-Account will be used
in conjunction with the Accounts from the Assets’ Class, such as Capitalization,
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Accumulated Depreciation, Depreciation Expense, etc.
Important
Once the Asset is part of a process, it is not possible to change the Sub-Account. A Sub-
Account Transfer Document must be created instead, using the FA020 – Sub-Account
Transfers. This document will transfer the balances in GL from the Asset and
Accumulated Depreciation Account from the old Sub-Account to the new one, in
respect of the Asset being transferred.
Acquisition Account and Sub-Account

The Asset Acquisition Account is defaulted from the Asset Class, and the Sub-Account
from the Asset itself. Typically the user doesn’t have to change this, except if the
Acquisition account is not the one from the Class. The Capitalization account will be
credited on the Capitalization Date (Period). See the “Capitalization Date” described
above.
Important
Capitalization Dates and Start Depreciation Dates (and dates in general) are always
translated by FA into periods by checking the date limits specified in 01.950.00 -
General Ledger Setup Screen of GL module.
Invoice Date
This is the invoice date when the Asset was acquired. This is used for reference
purposes.
Invoice Nbr
This is the Invoice Number for the Asset acquired. This is used for reference purposes.
Purchase Order
This is the Purchase Order Number for the Asset acquired. This is used for reference
purposes.
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Receipt Nbr
This is the Receipt Number for the Asset acquired/received. This is used for reference
purposes.
Currency ID
This is the Asset Acquisition Currency ID. Any Currency listed in the Currency
Manager (CM) module can be used.
Important
The currency exchange rate for this currency and the currencies used in ALL BOOKS
must be available in Currency Manager (CM) module. FA will scroll backwards in time
from the current date until it finds the appropriate exchange rate.
Acquisition Cost
This is the Acquisition Cost for the Asset, in the Acquisition Currency. This will be the
initial Asset Value in the Books translated into each currency. If no currency exchange
rate is found, the cost for that particular book will be set to Zero. The Acquisition Cost
can be changed by book, in the second tab, so an Asset can have different Acquisition
Values in different Books, even within Books with the same currency.
Residual Value (Rescue Value)

Depreciation will be applied until the Book value reaches this Residual Value. This
value will be translated into each currency for each of the books. If no currency
exchange rate is found, the Residual Value for that particular book will be set at Zero.
The Residual Value can be changed by book, in the second tab, so an Asset can have
different Residual Values in different Books, even within Books with the same
currency.
Original Parent Asset Quantity

Original Asset Quantity for the Asset when it was originally created. Additional
quantities can be added via Improvement Documents.
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Parent Original Location
This is the Initial Location (Locations are maintained in the XT020 - Miscellaneous
Tables Maintenance Screen) where the asset is created. Following this, quantities can be
transferred to other locations, or added via Improvement Documents.
Unit of Measure
This is the Unit of Measure for the current Asset. It’s just referential. No calculations or
conversions are available. (Units are maintained in the XT020 - Miscellaneous Tables
Maintenance Screen) (Example: Gallons, Feet, Inches, Units, etc.)
Entered Period
The Period in which the Asset was created. Just for referential purposes, no calculations
are made based on the Entered Period.
Source AP Batch
This is the AP Batch Number where the Asset was acquired. Only for those cases where
the Asset was created using the FA280 - Search Asset Acquisitions in GL/AP Screen,
and from the AP Module.
Source AP RefNbr
This is the AP Reference Number where the Asset was acquired. Only for those cases
where the Asset was created using the FA280 - Search Asset Acquisitions in GL/AP
Screen, and from the AP Module.
Vendor ID
AP Vendor ID. Retrieved from the AP Voucher, if the purchase originated in AP.
Project
This is the Project ID to which the Asset belongs.
Task
This is the Task ID to which the Asset belongs.
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The majority of information registered in the Books using the Book Info Tab in the
FA110 – Asset Maintenance Screen, is inherited from the Class which the Asset belongs
to. The information in respect of the depreciation process for each Book can be changed
if this functionality has been allowed when setting up the Class Depreciation Options.
To register the Asset information in each Book:
• Access the Book Info Tab of the FA110 – Asset Maintenance Screen.
• Enter the Book ID and Currency ID for that book, or press (F3), to accomplish this.
• Enter the Acquisition Cost, Adjusted Cost (if applicable) and Residual Value in the
Book currency.
• If the depreciation method is not going to be the same as the one defined in the
Class it belongs to, choose the depreciation method from the options offered.
• Enter the Life Time periods to be used for the Asset.
• If the MACRS depreciation has been selected for the Asset, choose the Convention
(half-year, mid-month, etc.), you wish to apply in calculating depreciation for the
Asset.
• Depending on the Depreciation Method used for the Asset, enter the Declining
Balance Factor to be used in calculating depreciation for the Asset to be
incorporated.
• If a custom asset depreciation method is used, enter a Custom Method ID. This
method should have been predefined in the FA160 – Custom Depreciation Methods
Screen.
• If the Asset Book information is required in a second currency, enter the Currency
ID, Currency Conversion Method and Exchange Rate.
• For those cases where an asset is required to have a depreciation limit, press the
Depreciation Limit button and enter the years that apply along with the appropriate
limit.
• For those cases where an asset is included with previous depreciation values (e.g.
Separation of Assets from a parent Asset), press the Previous Depreciation button
and enter the previous values that correspond to Number of Periods Depreciated,
Accumulated Depreciation and Accumulated Depreciation on Inflation Adjustment,
in the Previous Depreciation sub-screen.
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• Foor cases wherre the Asset is being incorporated with
w Allowannce Values, press
p the
Alllowance buttton and ente
er the correspponding valu
ues in the Alllowance subb-screen.
Asse
et Maintenance (F
FA110) Sc
creen – Book
B Info Tab
Book
k ID
Indicaates the Book
k ID where you
y will show
w specific asset values. Books will show
s up
once thhey are creaated, since evvery Asset iss visible in every Book
Curre
ency ID
k’s Currencyy ID - Reminnds you that the Cost andd Residual Value
Indicaates the Book V are
expresssed in that currency.
c
Acqu
uisition Co
ost
Acquisition Cost for
f the Assett, for a givenn Book, exprressed in Book’s currenccy. (Not
takingg into accoun
nt Adjusted Basis).
B
Adjusted Cost
Adjusted cost for the Asset, for a given Book, expressed in Book’s currency (Taking
into account Adjusted Basis). If this isn’t the case, the following explanation is not
needed.
According to the IRS, Adjusted Basis is: The original cost of property, plus certain
additions and improvements, minus certain deductions such as depreciation allowed or
allowable and casualty losses.
The basis of property you buy is its cost plus amounts you paid for items such as sales
tax, freight charges, and installation and testing fees. The cost includes the amount you
pay in cash, debt obligations, other property, or services.
To find your property’s basis for depreciation, you may have to make certain
adjustments (increases and/or decreases) to the basis of the property for events
occurring between the time you acquired the property and the time you placed it in
service. These events could include the following:
• Installing utility lines.

• Paying legal fees for perfecting the title.
• Settling zoning issues.
• Receiving rebates.
• Incurring a casualty or theft loss.
For a discussion of adjustments to the basis of your property, see Adjusted Basis in
www.IRS.gov (US only) Publication 551. If you depreciate your property under
MACRS, you may also have to reduce your basis by certain deductions and credits with
respect to the property.
Residual Value
This is the residual value for the Asset, for a given Book, expressed in Book’s currency.
The Asset will be depreciated, until the Book Value reaches this value.
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Depreciation Method
Select the depreciation method for the Asset, for a given Book. Your options are:
• Sum of Year Digits

• Custom. Requires a Custom method definition. – Screen Custom Depreciation
Methods (FA160)
• Straight Line
• Do Not Applicable. Do not depreciate. Example: Lands, Terrains.
• Product Units. Monthly depreciation rate will be based on produced units, or
used cycles. See Screen - Production units depreciation methods (FA150)
• Declining Balance (Excel). Declining Balance according to MS Excel Formula.
• Converted Declining Balance
• Declining Balance with Salvage
• Simple Declining Balance (Traditional)
• MACRS GDS (Declining Balance according to IRS/ General Depreciation
System)
• MACRS ADS (Declining Balance according to IRS/ Alternate Depreciation
System)
• Straight Line with Mid-Year Convention (German GAAP)
• Straight Line Yearly
Life Time
This is the useful life for the Asset. FA will depreciate the Asset for this amount of
periods, or until the Book Value reaches the Residual Value. If the asset is perfectly
balanced with its depreciation method, then when the Asset has been depreciated for the
“life time” number of periods, the Assets Book value equals the Residual value. But if
the Asset suffers modifications, or if the Asset was imported with inconsistent initial
values, then the Book Value could reach the Residual Value before or after it should,
according to the life time and its depreciation method.
Also called Useful life (From US Tax Perspective) An estimate of how long an item of
property can be expected to be usable in trade or business or to produce income.
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Convention
Under MACRS, (US Tax Methods) averaging conventions establish when the recovery
period begins and ends. The convention you use determines the number of months for
which you can claim depreciation in the year you place property in service and in the
year you dispose of the property.
• The mid-month convention.

property. Under this convention, you treat all property placed in service or
disposed of during a month as placed in service or disposed of at the midpoint of
the month. This means that a one-half month of depreciation is allowed for the
month the property is placed in service or disposed of.
• The mid-quarter convention.
depreciable bases of MACRS property you placed in service during the last
three months of the tax year (excluding nonresidential real property, residential
rental property, and property placed in service and disposed of in the same year)
are more than 40% of the total depreciable bases of all MACRS property you
placed in service during the entire year.
Under this convention, you treat all property placed in service or disposed of
during any quarter of the tax year as placed in service or disposed of at the
midpoint of that quarter. This means that 11/2 months of depreciation is allowed
for the quarter the property is placed in service or disposed of.
• The half-year convention.
Use this convention if neither the mid-quarter convention nor the mid-month
convention applies. Under this convention, you treat all property placed in
service or disposed of during a tax year as placed in service or disposed of at the
midpoint of the year. This means that a one-half year of depreciation is allowed
for the year the property is placed in service or disposed of.
Optional Parameter (Declining Balance Factor)

This parameter is optional and is only included for those cases that use the Declining
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Balance method.
Custom Method ID
Indicates a Custom Method ID, if the Custom Method ID is selected for the Asset in this
Book. This method has to be predefined in the Custom Depreciation Methods of the
FA160 - Custom Depreciation Methods Screen.
Status
Asset Status. Options are Active or Disposed of.
2nd Second Currency ID

Indicates the second reporting currency for this Book.
2nd Second Currency Method

Specifies the Conversion Method (divide or multiply), that should be applied to the
currency in the Second Currency ID field, with the 2nd Currency Exchange Rate.
2nd Second Currency Rate

Shows the exchange rate being used for this Asset, in this Book, for all reporting
purposes with the second currency.
Depreciation Limit
Pressing this button will access the Depreciation Limit sub-screen, where a limit can be
defined by year for depreciation. Values are entered for assets deemed by the IRS’s
new regulation on depreciating for DELUX and PASSENGER cars.
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Deprreciation Limit Screen
The Asset
A inform
mation registered in thhe Other Info
In Tab off the FA110 – Asset
Mainteenance Screeen is for refference purpposes and itss use is optioonal. The Fiixed Assets
modulle does not use this infformation too perform any
a calculatiions. This innformation
relatess to physicall identificatiion attributees of the Asset, such as manufacturring details
and asssigned Asseet responsibility.
The fields can be accessed

a in the
t FA005 - Asset Inventory List repport.
To reccord this infformation for

f the Assett being incoorporated:
• Seelect the Otheer Info Tab of

o the FA110 – Asset Ma
aintenance S
Screen.
• If applicable, enter
e the Oriiginal Tag annd Temporarry Tag valuees for the Assset (e.g.
Teechnical Servvice Schedulle, maintenaance etc.).
• t physical identity proocedures for the company
If the y require it, enter the Baarcode
asssigned to thee Asset.
• Ennter the Seriaal Identificattion number for the Asseet.
• If applicable, enter
e the perrmanent Tagg number for the Asset.
• Ennter Year of Manufacturee of the Asseet.
• Use (F3) or enter the Manufacturers Identification Code. This information must have
been predefined in Miscellaneous Make Table of the Fixed Asset module.
• Enter the Asset Manufacturers Model.
• Enter the Assets Buy Status (New Rebuilt, etc.); at the time it is incorporated.
• Use (F3) or enter the Custodians Identification Code, who will be in charge of the
Asset. This information must have been predefined in Miscellaneous Assigned
Table of the Fixed Asset module.
• Use (F3) or enter the Managers Code, of the Manager in charge of the Asset. This
information must have been predefined in Miscellaneous Assigned Table of the
Fixed Asset module.
• Use (F3) or enter the Identity Code, of the person who is being assigned the Asset.
This information must have been predefined in Miscellaneous Assigned Table of the
Fixed Asset module.
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Asse
ets Mainttenance (FA110)
( S
Screen – Other
O Info
fo Tab
Origiinal Tag
This th
he Original Tag
T assignedd to the Asseet by the Maanufacturer aat time of puurchase.
Temp
porary Tag
This is the Tempoorary Tag asssigned to thhe Asset, fo
or those casees where thee Asset has
underggone revisioon, maintenaance, storagge or has beeen temporaarily placed in an area
other than
t its perm
manent physiical locationn.
Barcode
This iss the Assets Barcode dessignator.
Seria
al
This iss the Assets Serial Numbber.
Tag
This iss the Assets permanent Tag
T identificcation Numb
ber.
Year
The Year the Asset was Manufactured.
Make
This is the Asset Manufacturers Identification Code. This information must have been
predefined in Miscellaneous Make Table of the Fixed Asset module.
Model
This is the Asset Manufacturers Model.
Buy Status
Shows Asset condition at date of acquisition. Possible values are:
• New
• Rebuilt or Reformed.
• Used
Custodian (Custom Table – Assigned)

The Identity Code of the Custodian, in charge of the Asset. This information must have
been predefined in Miscellaneous Assigned Table of the Fixed Asset module.
Equipment Manager
This is the Identity Code of the Manager responsible for the Asset to be incorporated.
This information must have been predefined in Miscellaneous Assigned Table of the
Fixed Asset module.
Assigned
This is the Identity Code of the Person to which the Asset has been assigned. This
information must have been predefined in Miscellaneous Assigned Table of the Fixed
Asset module.
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The Asset information registered in the Warranty & Insurance Tab of the FA110 – Asset
Maintenance Screen, is for reference purposes and its use is optional. The Fixed Assets
module does not use this information to perform any calculations. This information
relates to Warranty information of the Asset, such as insurance and maintenance
contracts, if applicable.
The fields can be accessed in the FA005 - Asset Inventory List report.
To record this information for the Asset being incorporated:
• Select the Warranty & Insurance sub-screen of the FA110 – Asset Maintenance
Screen.
• Enter Warranty name or number, expiry date, issuing agent and the person
responsible for the policy at the Insurers.
• Enter the amount for which the asset is insured in the appropriate currency and the
policy start date. Enter the applicable exchange rate and its effective date.
• Enter the Assets Replacement Amount value in case of loss and the effective date;
also include market value of the asset and date of appraisal.
• Use (F3) or enter the Vendor ID of the Asset Maintenance contract Vendor. The
Vendor must have been predefined in the Solomon Master Vendor Table of the
Accounts Payable module
• Enter the Maintenance Contracts name or Number and the start and expiry dates.
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Asse
et Maintenance (F
FA110) Sc
creen – W
Warranty & Insuran
nce
You may
m also usse the FA11
10 – Asset M
Maintenancee Screen to have quickk access to
consullt informatio
on on Assetts that havee already beeen includedd in the Maaster Asset
Tabless of Fixed Assets.
A
The innformation available

a for Inquiry is:
• Evvent Log in respect
r of Asssets.
• Hiistory Log off Assets.
• Assset Book Vaalue.
• Phhysical Locattion of Assets.
• Suub-Account Transfer
T of Assets.
A
• Acccount and Sub-Account
S t of Assets.
• Im
mprovementss and Partial Disposal off Assets.
• Account Disstribution of Assets.
Exxpense Sub-A
• nt Inquiry of Assets.
Phhysical Coun
• Assset Images. (If Imager has
h been acqquired).
Access to this info
ormation is possible
p throough any of the
t FA110 suub-files.
Asse
et Maintenance (F
FA110) Sc
creen
Even
nt
Pressin
ng on the Event button will bring up
u the FA0880 – Asset E
Event Viewerr Screen in
read only
o mode, sh
howing all Events
E pertaiining to the Asset in a given
g Book, in order by
the peeriod in whiich the Eveent took place. Details of this Screeen are show
wn in part
7.1.2.oof this manu
ual.
Asse
et Event Viewer
V (F
FA080) Sc
creen
Histo
ory
Pressin
ng on the History buttonn will bring uup the FA070 – Asset Hiistory Viewer Screen in
read only
o mode, showing
s all the
t resultingg values calcculated in thhe depreciatiion process
of the Asset for a given Boook, in the B
Book’s Curreency and forr a given peeriod. This
mation is shoown by proceess period. D
inform Details of thiis Screen aree shown in part 7.1.1.of
this manual.
m
Asse
et History
y Viewer (FA070) Screen
S
Book
k Value
Pressin
ng on the Bo
ook Value bu
utton will bring up the FA112
F – Boook Value Screen in read
only mode,
m show
wing all valu
ues of a speecific Asset for a givenn Book, in the
t Book’s
Currenncy. This in
nformation is shown byy listing all books
b or byy full detail per Book.
Details of this Screen are show
wn in part 7.1.7.of this manual.
m
Locattion
Pressin
ng on the Lo
ocation butto
on will bringg up the FA116 – Asset by Locationn Screen in
read only
o mode, showing all physical
p locaations of thee Asset by Quantity.
Q Dettails of this
Screen
n are shown in part 7.1.55.of this mannual.
Sub-AAccount Trransfers
Pressin
ng on the Sub-Account Transfers button
b will bring
b up the FA114 – Suub-Account
Transffers Screen in
i read onlyy mode, show
wing the Sub
b-Accounts to which ann Asset was
transfeerred for eacch period proocessed. Thee documentss relating to each of thesse transfers
can bee accessed by pressing thhe Asset Sub-Account Transfers
T buttton, while a particular
line is selected. Deetails of this Screen are shown in paart 7.1.8. of thhis manual.
Acco
ounts & Su
ub-Accounts
Pressin
ng on the Accounts
A & Sub-Accounts button will
w bring uup the FA1111 – Asset
Accouunts Screen in read only mode, show
wing the Acccounts and S
Sub-Accountts where all
operattions relatingg to the Asseet queried arre registeredd, from time of acquisition up until
time of
o disposal. Details
D of thiis Screen aree shown in part
p 7.1.4.of tthis manual.
Impro
ovements
s & Partiall Disposalls
Pressin
ng on the Im
mprovementts & Partial Disposals button
b will bbring up thee FA113 –
Improvements & Partial Disposals
D S
Screen in read only mode, shhowing all
n order by thhe date of placement in
Improvements andd Partial Dissposals for thhe Asset, in
servicee, the docum
ments relatin
ng to each of
o these trannsfers can bee accessed by
b pressing
the Assset Adjustm sset Partial Disposal bu
ments or As uttons. Detaails of this Screen are
shownn in part 7.1.9. of this maanual.
Expe
ense Sub-A
Account Distributio
D on
Pressin
ng on the Expense
E Sub Distribution button
b-Account D b will bring
b up thee FA190 –
Sub-Account Disttribution Maaintenance Screen
S in reead only moode, showinng for each
period
d queried, thhe Sub-Accounts to whhich the Assset’s deprecciation expeenses were
distrib
buted and thhe percentag
ges assignedd. Details of
o this Screeen are show
wn in part
3.2.5.oof this manu
ual.
Phys
sical Coun
nt History
Pressin
ng on the Physical
P Inve ory button will
entory Histo w bring upp the FA117
7 –Physical
Countt History Sccreen in reaad only moode, showing informatioon and resuults of the
physiccal count takken for the Asset queriied. Details of this Screeen are shown in part
7.1.6.oof this manu
ual.
5.1.2.2. Automatic registry from AP/GL Modules
This process searches for Asset Acquisitions in the AP, GL and PO Modules. It will
detect any Asset Purchases or Acquisitions based on the Debits to the Acquisition
Account (See part 3.1.4. of this manual, FA120 – Asset Class Maintenance Screen).
The way it works is very simple. You should never Credit or Debit the GL Asset Cost
Account. Instead, you should DEBIT the Asset Acquisition Account, and FA will clear
(CREDIT) such account and DEBIT the Asset Cost Account to the Capitalization Date
– Period (See part 5.1.2.1. of this manual, FA110 – Asset Maintenance Screen). This is
called the CAPITALIZATION of the Asset, and does not necessarily mean the “Place
in Service” date which is triggered by the Activation (or Place in Service) Date.
Important
The Capitalization GL Entry (Debit: Asset Account / Credit: Acquisition Account)

happens, no matter in which order things occur. So, if you create a new Asset directly in
the Asset Maintenance Screen, without any prior Acquisition in AP or GL, then the
Cost price will end up in the Acquisition Account, waiting to be cleared.
Important
Capitalization Dates and Activation (Place in Service) Dates (and dates in general) are
always translated by FA into periods by checking the date limits specified in the
01.950.00 - General Ledger Setup Screen.
This process will always check if the line was already processed and will NOT allow an
error by creating the Asset twice from a single AP/GL Acquisition.
Important
In those cases where the Acquisition is an Improvement, the process will create an
Improvement Document, but the Document must be manually released by an authorized
user. When the Acquisition is a New Asset, then there are no other steps required,
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unless you need to change any secondary information for the Asset, then you must use
the FA110 – Asset Maintenance Screen directly.
This process will only create Assets or Improvements based on ONE single Debit to the
Acquisition Account. If an Asset was Acquired by many Vouchers or GL Transactions
(Asset Cost plus any shipping or landed costs, assets in construction) the Asset MUST
be created directly in the FA110 – Asset Maintenance Screen. For very complex Asset
Acquisition, some companies even create a new GL Account for complex Asset
Acquisitions, and this Account should be specified in the FA110 – Asset Maintenance
Screen, when FA Capitalizes the Asset, the right Acquisition Account is cleared, instead
of the Acquisition default account from the Asset Class.
Keep in mind that FA will always create the following GL Entry, in the Capitalization
Period, for each new Asset:
Debit: Asset Cost Account / Credit: Asset Acquisition Account
To incorporate Assets using the automatic interface with the GL, AP and PO
modules:
• Open the FA280 - Search Assets Acquisitions Screen in GL/AP.

• Enter the Period that you want to search. If the Fixed Asset module is managing
multiple companies, indicate if the search is in all companies.
• Indicate if you are going to create several assets from AP Lines using the value in
the Quantity field.
• Click on the Search Assets in AP/GL button and Asset acquisitions should appear in
the Grid, complete the required information for EACH Line in the grid.
• After EVERY field has information, then click on the Begin Creating Assets (FA110)
and/or Asset Improvement documents (FA010) button to begin the automatic
incorporating process.
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Searrch Assetts Acquis
sitions in GL/AP (F
FA280) Screen
Period to Search
Enter the period in which you wish to search for the acquisition of New Assets.
Search Assets in AP/GL

When you press this button, a search will begin for the acquisition of New Assets in the
Solomon AP, GL and PO modules.
Search in all Companies

This option should only be used when you are working with multiple companies. If this
option is checked, the search for acquisitions of New Assets will be done in all
companies.
Create several Assets from AP Lines using Qty info

This option only applies to Asset Acquisitions made via the AP’s Voucher and
Adjustment Screen. If checked, then several Assets will be created from the same line in
the Voucher detail, as many as the Quantity field indicates.
Example: You purchase two identical Laser Printers, both in the same AP Voucher, and
in the same line on the grid, for $550 each.
a) If the option is checked, then: TWO DIFFERENT Assets will be created for
each Laser Printer at $550 each.
b) If the option is UN-Checked, then: ONE SINGLE Asset of $1100 will be
created, and the Asset quantity will be set to 2. This Asset will be an array of the
two Laser Printers, and you will NOT be able to specify Serials to each Laser. In
this example option “a” is the better approach.
Option “b” is more suitable for an array of Chairs, Phones, etc. – Array of small
Assets.
Selected
Indicates whether you want FA to process that particular transaction in the grid, in other
words, FA will only create Assets from Selected lines on the grid.
Company ID
Shows the ID code of the Company to which the new Asset belongs.
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Asset Type
Select the New Asset option.
Asset ID
If auto-numbering is on, leave Blank for new Assets.
Class ID
Select the Class ID for new Assets.
Sub-Class ID
Select the Sub-Class ID for new Assets.
Date to begin depreciation (Place in Service Date)

This is the date when you want the new Asset to be placed in service, so that
depreciation will begin. FA will calculate the corresponding Activation Period checking
for limit dates in the 01.950.00 – General Ledger Setup screen.
Currency ID
Asset Acquisition Currency ID. Can be any Currency defined in the Currency Manager
(CM) module. It does not have to be identified if the Currency is already being used in
the Books. This currency is defaulted from the AP Voucher, if the acquisition comes
from AP.
Important
The currency exchange rate between this currency and the currency of ALL BOOKS
must exist in the CM module. FA will look backwards in time from the current date
until it finds the conversion rates.
Acquisition Cost
This is the Acquisition Cost for the Asset, in the Acquisition Currency. This will be the
initial Asset Value in the Books, translated into each currency. If no currency
conversion is found, the cost for that particular book will be set to zero. The Acquisition
Cost can be changed by book, in the second tab, so an Asset can have different
Acquisition Values in different Books, even within Books with the same currency.
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Residual Value (Rescue Value)
Depreciation will be applied until the Book value reaches this Residual Value. This
value will be translated into each currency for each one of the books. If no currency
conversion is found, the Residual Value for that particular book will be set to zero. The
Residual Value can be changed by book, in the second tab, so an Asset can have
different Residual Values in different Books, even within Books with the same
currency.
Vendor ID
AP Vendor ID. Inherited from the Voucher, if it comes from the AP module.
Source AP Batch
This is the AP Batch Number where the new Asset was acquired, only for those cases
where the Asset was created from the AP module.
Source AP RefNbr
This is the AP Reference Number where the new Asset was acquired, only in those
cases where the Asset was created from the AP module.
Invoice Nbr
Invoice Number where the new Asset was acquired. Just for referential purposes. It’s
inherited from the Voucher.
Asset Sub-Account
This is the GL Sub-Account to which the Asset belongs. This Sub-Account will be used
in conjunction with the Accounts from the Asset’s Class, for Capitalization,
Accumulated Depreciation, Depreciation Expense, etc.
Important
Once the Asset is part of a process, then it is not possible to change the Sub-Account. A
Sub-Account Transfer Document must be created instead, using the FA020 – Sub-
Account Transfers screen. This document will transfer the balances in GL for the Asset
and Accumulated Depreciation Account from the old Sub-Account to the new one, for
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the Asset being transferred.
Buy Status
This is the status of the Asset at time of purchase. Choices are New, Refurbished, or
Used.
Asset Qty or Qty to increase Parent Asset

This is the quantity of the new Asset. For regular (most common) Assets it should be
one (1). For an array of Assets, enter the Asset quantity.
Units
This is the Unit of Measure for the new Asset. It’s just referential. No calculations or
conversions are available. Units are maintained in the XT020 - Miscellaneous Tables
Maintenance Screen (Example: Gallons, Feet, Inches, Units, etc.).
Location ID
This is the Location for the Asset. Locations are maintained in the XT020 -
Miscellaneous Tables Maintenance Screen.
Begin creating Asset (FA110) and/or Asset Improvement Documents

(FA010)
Pressing on this button will start the process of creating the asset or the Improvement
documents.
View Asset Improvement Documents (FA010)

When you press this button, the FA010 – Asset Improvements Screen will appear with
the newly created Improvement Document.
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5.1.3. Improvements
Investments in improvements or alterations to Fixed Assets, that increase productivity,

efficiency, prolong useful life or help to reduce future costs, augment the value of
existing Assets, and are capitalized jointly with the Asset, or separately depending on
the nature of the operation or of the Asset being incorporated.
In those cases where Improvements involve replacing old parts, these parts must be
disposed of before incorporating the new parts, using the FA040 – Asset Disposal
Screen, if they have been defined as Fixed Assets, or the FA015 – Asset Partial
Disposal Screen, if they have not been so defined.
The costs incurred in improvements to rental property are depreciated during the term of
the rental contract, even though the contract may be renovated, becoming part of the
amount depreciated in the fiscal period.
Reconstructions, that increase the value of the original Fixed Asset, are accounts that
can be capitalized, taking the following considerations into account when proceeding:
- If it is a practically total reconstruction, then it is considered a new Asset, and

should be recorded in the (FA110 – Asset Maintenance Screen), whilst the
previous Asset is disposed of in the (FA040 – Asset Disposal Screen).
- If it is a partial reconstruction, the substituted parts are disposed of in the FA040
– Asset Disposal Screen, if they have been previously defined as Fixed Assets,
or the FA015 – Asset Partial Disposals Screen, if they haven’t. These steps are
taken before recording the improvement.
Another type of improvement is the increase in the quantity, be it repeated or grouped,

of a Fixed Asset. This type of improvement is also considered as a new Asset, but
maintaining the same Asset ID of the original Parent Asset.
Improvements defined as Fixed Assets, are valued at the acquisition price, actual cost of
production or an equivalent value, when goods are received without monetary
compensation.
The cost of an Improvement includes the net price paid for the good, as established in
the amount of cash or equivalent rendered, along with all necessary costs to put the
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Asset in place and condition for use, such as transportation charges, insurance charges,
taxes, importation and installation costs, until such time as the Asset is placed in
service.
The actual cost of production includes direct and indirect costs, such as, materials,
labor, project administration, planning and other costs incurred or accrued during the
production period, when these are performed with the company’s own means.
Which Accounts are affected by an improvement?
• Investment Accounts
• Asset Accounts
The investment accounts must be defined beforehand in the Class Master Tables, in the
class that corresponds to the Asset being improved.
Asset Improvements can be recorded in the Fixed Asset module using two methods:
• Manually, creating an improvement document in the FA010 – Asset

Improvement Screen.
• By automatic interface with the Solomon Accounts Payable (AP) and General
Ledger (GL) modules, using the FA280 – Search Asset Acquisitions in GL/AP
Screen.
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5.1.3.1. Manual
How to
t record an
nd create an
n Asset Improvement document
d ussing the FA0010 –
Asset Improvemen
I nt Screen:
• Enter the period

p in whiich you will start deprecciation of thee Asset Imprrovement
and a brieff description of the improovement doccument.
• Choose thee Asset that is
i to be imprroved. The FA
F module will
w show qu
uantity
availability
y for the Assset in each L
Location wheere it is founnd.
• Enter the respective
r mprovement data. (Brief description, currency, cuurrency
im
rate effectiive date, amoount, locatioon, useful life
fe, account annd sub-accou
unt of the
investmentt).
• Record thee document.
Asse
et Improv
vements (FA010)
( S
Screen
Ref Nbr.
N
The Reference
R Nu
A Setup.
Period
This will be the Placed in Service period for Improvements and the Capitalization
Period at the same time.
Status
This is the Document Status. Choices are Hold, Balanced, Partially Released and
Completed. Completed should be the end status, if nothing goes wrong.
Document Description
Document Description.
Document Handling
Determines what FA will do with the document, once the user finishes it, or closes the
screen.
then be “Completed”, FA will process this document.
• Release later: Will check on some validations in the document, but FA will NOT
release it; instead it will be placed in “Balanced” status, if everything is OK. This
allows for the possibility of reviewing it, and a later release, using this screen, or
screen FA270 - Release Documents, by any other user.
• No Action: This option can be used to correct any errors made on the document.
Asset ID
Select the Asset on which you want to perform an Improvement. The description of the
Asset will be shown in the next field, Description.
Important
From the Database Schema stand point, Improvements and Partial Disposals are Asset
Records in the Asset Table, with the same Asset ID as its Main (Parent) Asset, but with
different “Record Type” and “Asset Record Differentiator”
The Record Type can be: Parent Asset (The main Asset), Asset Improvement or Partial,
Disposal.
The Asset Record Differentiator is an auto numbering value that differentiates the Asset
Records with the same Asset ID. It is Parent (Main) Asset 0 (Zero), then the first Partial
Disposal or Improvement would be 1 (One), the second would be 2 (Two) and so on.
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Asset Description
A description of the Asset.
Transaction Description
This is a brief description of the Improvement.
Currency Date
Date to look up for the Currency Rates between the currency of the Improvement and
the Currencies for every Book defined in the database. If no currency exchange rate is
found on this date, then FA will look back in time until it finds one.
Cury ID
This is the Currency ID for the Improvement (Currency IDs as defined in the Solomon
Currency Manager).
Transaction Amount
Represents the Cost of the Improvement, and will be treated as a new Asset, but with
the same Asset ID (Parent Asset).
Location
This concept is tied to the Qty to increase described below.
This is the location where the quantity will be increased.
Available Quantity
Shows the quantity available in the selected Location.
Qty to increase
Amount to increase the total quantity of the parent Asset.
Important
When the Asset is a single Asset, with a quantity one (1) (Most cases), then the quantity
for the improvement must be ZERO, if you don’t want to end up with more than one
Asset. This depends on if you are adding quantity to the Parent Asset or if you are just
improving the Parent Asset, by adding an internal component or by doing something to
the asset that would increase the Cost of the Parent Asset.
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Example 1: The Parent Asset is a Computer, and you are adding a Hard Drive. Then
Quantity should be ZERO, otherwise the Parent Asset quantity will be increased to 2
computers.
Example 2: The Parent Asset is a collection of 400 Gas Cylinders, and you are buying
100 more. The Quantity should be 100 and the total Asset quantity will be increased to
500 Cylinders.
Example 3: The Parent Asset is a collection of 400 Gas Cylinders, and you are changing
the valves on all of them. The Quantity should be 0, because at the end, you will still
have 400 Cylinders.
Copy Life Time From

This field is used for setting the Useful Life of the Improvement based on 2 options:
• From The Original Parent Asset’s Useful Life: In this case the improvement will
have the same Useful Life as the Parent Asset and will end its depreciation at the
same time as the Parent Asset.
• From the remaining Asset Life of the Parent Asset: In this option, the Parent
Asset and its improvement will end its depreciation in the same period.
Acquisition Account and Sub-Account

These are the Account and Sub-Accounts that will be debited for the Improvement
Acquisition Cost.
Created by
User Code of the person that registered the document in the Asset Improvements
Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Asset Improvements
Screen.
Last Update
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5.1.3.2. Automatic registry from AP/GL Modules
This process searches for Asset Acquisitions in the AP, GL and PO Modules. It will
detect any Asset Purchases or Acquisitions based on the Debits to the Acquisition
Account (See part 3.1.4. of this manual, FA120 – Asset Class Maintenance Screen).
The way it works is very simple. You should never Credit or Debit the GL Asset Cost
Account. Instead, you should DEBIT the Asset Acquisition Account, and FA will clear
(CREDIT) such account and DEBIT the Asset Cost Account to the Capitalization Date
– Period (See part 5.1.2.1. of this manual, FA110 – Asset Maintenance Screen). This is
called the CAPITALIZATION of the Asset, and does not necessarily mean the “Place
in Service” date which is triggered by the Activation (or Place in Service) Date.
Important
The Capitalization GL Entry (Debit: Asset Account / Credit: Acquisition Account)

happens, no matter in which order things occur. So, if you create a new Asset directly in
the Asset Maintenance Screen, without any prior Acquisition in AP or GL, then the
Cost price will end up in the Acquisition Account, waiting to be cleared.
Important
Capitalization Dates and Activation (Place in Service) Dates (and dates in general) are
always translated by FA into periods by checking the date limits specified in the
01.950.00 - General Ledger Setup Screen.
This process will always check if the line was already processed and will NOT allow an
error by creating the Asset twice from a single AP/GL Acquisition.
Important
In those cases where the Acquisition is an Improvement, the process will create an
Improvement Document, but the Document must be manually released by an authorized
user. When the Acquisition is a New Asset, then there are no other steps required,
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unless you need to change any secondary information for the Asset, then you must use
the FA110 – Asset Maintenance Screen directly.
This process will only create Assets or Improvements based on ONE single Debit to the
Acquisition Account. If an Asset was Acquired by many Vouchers or GL Transactions
(Asset Cost plus any shipping or landed costs, assets in construction) the Asset MUST
be created directly in the FA110 – Asset Maintenance Screen. For very complex Asset
Acquisition, some companies even create a new GL Account for complex Asset
Acquisitions, and this Account should be specified in the FA110 – Asset Maintenance
Screen, when FA Capitalizes the Asset, the right Acquisition Account is cleared, instead
of the Acquisition default account from the Asset Class.
Keep in mind that FA will always create the following GL Entry, in the Capitalization
Period, for each new Asset:
Debit: Asset Cost Account / Credit: Asset Acquisition Account
To incorporate Assets using the automatic interface with the GL, AP and PO
modules:
• Open the FA280 - Search Assets Acquisitions Screen in GL/AP.

• Enter the Period that you want to search. If the Fixed Asset module is managing
multiple companies, indicate if the search is in all companies.
• Indicate if you are going to create several assets from AP Lines using the value in
the Quantity field.
• Click on the Search Assets in AP/GL button and Asset acquisitions should appear in
the Grid, complete the required information for EACH Line in the grid.
• After EVERY field has information, then click on the Begin Creating Assets (FA110)
and/or Asset Improvement documents (FA010) button to begin the automatic
incorporating process.
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5.1.4. Disposals and Partial Disposals
5.1.4.1. Asset Disposals
Disposing of a Fixed Asset is the last step in the life of an Asset. When a new Asset is
bought, it is assigned a predetermined number of months or years of useful life to
perform the function for which it was acquired. The owner can either change or sell the
Asset, before or after this length of time.
In this case, once the Asset has been disposed of, it will cease to be depreciated or
adjusted for inflation and will be withdrawn from Accounting.
An Asset must be removed from the Financial Statements once disposed of, or when the
Asset is permanently removed from service and no future economic benefit is expected
from it.
When you carry out a disposal there are three possible scenarios:
1. The book value of the Asset is the same as its real value.
2. The book value of the Asset is greater than its real value.
3. The book value of the Asset is less than its real value.
The profit or loss caused by the disposal of an asset should be determined as the
difference between the estimated net value of the disposal (amount to be disposed of)
and the book value of the asset and should be reflected as a profit or loss in the
Statement of Profit and Loss.
Which Accounts are affected by an asset disposal?
• Disposal Accounts (Amount of Disposal )

• Asset Accounts (Total Cost of Acquisition)
• Accumulated Depreciation Accounts (Amount of Accumulated Depreciation)
• Profit and Loss Accounts (Amount to be disposed of – Book Value)
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The Disposal Accounts should be predefined in the Master Classes of the Fixed Assets
module in the specific Class to which the disposed asset belongs.
Example of a GL entry when an Asset is fully disposed of:

Disposal declared value (Could be sell price): $500

Credit Disposal Gain Account 100
For a total disposal of an asset in the Fixed Assets module, use the FA040 – Asset
Disposal Screen.
To register a Disposal Document:
• Access the FA040 – Asset Disposal Screen.

• Enter the period in which the disposal document will be posted to the General
Ledger (GL) module and include a brief description of this document.
• Select the asset to be disposed of, indicating disposal date and currency.
• Choose one of the Books. On selecting the Book, the screen will show the actual net
value of the asset in this book, which serves as reference information to determine
and enter the amount the asset will be disposed of with. Include a brief description
of the transaction.
• Save document.
• Check the Currency Exchange Rate of the asset to be disposed of, against the
currency exchange rates for each book in order to assure that exchange rates have
been assigned.
• Once you have filled in and checked the document, print it.
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Asse
ets Dispo
osals (FA040) Scre
een
Ref Nbr
N
Refereence Numbeer for the doccument. Autoo numbered from FA Seetup.
Perio
od
This iss the Placed in Service period
p for thee Disposal. According
A too the optionss checked
in the FA950 – FA A Fixed Asseets Setup Scrreen, of the Fixed
F Assetss module. Yoou can
establiish whether or not the assset being disposed of will
w be deprecciated and/orr revalued
within
n the disposaal period.
Statu
us
This iss the Docum
ment Status. Can
C be Holdd, Balanced, Partially Reeleased or Coompleted.
Completed should
d be the end status,
s if notthing goes wrong.
w
Desc
cription
Docum
ment Descripption.
Document Handling
the screen.
• Release later: Will check on some validations in the document, but FA will NOT
release it; instead it will be placed in “Balanced” status, if everything is ok. This
allows for the possibility of review, and later release, using this screen, or the
screen FA270 - Release FA Documents, by any other user.
Asset ID
Select the Asset that you want disposed of. The description of the Asset will be shown
in the next field, Description.
Asset Description
The Description of the Asset.
Disposal Date
This is the initial date to start searching back in time for the currency exchange rate
between the Currency ID of the disposal, and the Currencies of each Book defined in
the module. An error will occur if no conversion rate is found.
Currency ID
Currency ID of the Transaction.
Book ID
Indicates the Book ID where you will show current specific asset values of the selected
Asset. The Disposal will occur in every Book defined in the database.
Net Asset Value

Shows the Current Book Value of the selected Asset within each Book.
Transaction Amount
This is the selling amount for the Asset, or could be the fair market value at the time of
disposal.
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Important
The Transaction Amount compared to the Book Value in each Book, can generate
Profits or Losses depending on the Current Book Values of the selected Asset within
each Book.
This is a brief description for the Disposal.
Created by
User Code of the person that registered the document in the Asset Disposal Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Asset Disposal Screen.
Last Update
Print Report
Pressing on this button will print the Disposal Document.
View Disposal Rates

Pressing on this button will take you to the FA04010 – Asset Disposal Rates Screen,
which will show the Currency ID, exchange rate, effective date, and the equivalent
amount of the disposal currency for the book currency, for the disposed asset in each
book. These are results from searching back in time for the currency exchange rate
between the Currency ID of the asset disposal, and the Currencies for each Book
defined in the system.
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Asse
et Dispos
sal Rates (FA04010) Screen
n
Asse
et ID
Showss the Asset thhat you wannt disposed oof.
Asse
et Description
Showss the descripption of the Asset.
A
Dispo
osal Date
Showss the initial date to starrt searching back in timme for the ccurrency excchange rate
betweeen the Curreency ID of thhe disposal, aand the Currrencies of eaach Book.
Book
k ID
Showss the Book ID
D for books that have cuurrencies diffferent to thee disposal cu
urrency.
Curre
ency ID
Showss the Currenccy ID of the Book.
Effec
ctive Date
Showss the effectiive date for the currenccy exchangee rate of thee Currency ID
I of each
Book.
Rate
Showss the Currenccy Exchangee Rate for eaach Book forr that date.
MultD
Div
on used (Muultiply/Dividde) to arrive at the currenncy amount.
Showss the operatio
Curre
ency Amo
ount
Showss the reciprocal rate of thhe Disposal for
f each Boook.
5.1.4.2. Asset Partial Disposals
Throughout the useful life of a Fixed Asset, there may be times when it becomes
necessary to change a part of the asset, partially reconstruct it or dispose of a certain
amount of assets from grouped assets, due to wear and tear. It is at these times that a
partial disposal of an asset is required, in order to replace, improve dispose or sell the
asset.
In those cases where an improvement or replacement of parts is required, these parts

must be disposed of beforehand. If these parts have been predefined as Fixed Assets, the
FA040 – Asset Disposal Screen, should be used. If the parts have not been predefined as
Assets, then the FA015 – Asset Partial Disposals Screen, should be used to carry out the
partial disposal.
If there is a process of wear and tear or partial sale of an asset, then the worn parts or
amount to be sold is disposed of, using the FA015 – Asset Partial Disposals Screen.
Which Accounts are affected by a Partial Disposal?
• Accumulated Depreciation Accounts.

• Disposal Accounts.
• Asset Accounts.
These accounts must be predefined in the Asset Class Maintenance Screen, in the
specific Class to which the asset that is being disposed of belongs.
Example of a GL entry when an Asset has been partially disposed of:
Asset Actual Acquisition Cost: $1000

Partial Disposal Value: $80
FA Calculates:
Depreciation percentage: 600/1000 = 60%
Accumulated Depreciation for the Partial Disposal: 60% x 80 = $48
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Important
Note that the disposal value has a TOTALLY different meaning in the partial disposal
compared to a fully disposed of Asset. For the partial disposal, the disposal value is an
amount relative to the Asset Actual Acquisition Cost.
To register a Partial Disposal:
• Open the FA015 – Asset Partial Disposal Screen, in order to create the Partial
Disposal document for the Asset.
• When the screen displays, enter a non processed period for which the document
will be posted to General Ledger. Default is the current non processed period of
the Main Book
• Select one of the Books and the transaction Currency. Doing this will bring up
the Actual Acquisition Cost of the Asset in that Book (if the asset was inflation
adjusted, the amount will be reflected in this amount). This value serves as
reference information to determine and enter the Percentage amount to be
partially disposed of, as well as the Amount of the disposal.
• Enter the Date of Disposal and the Location from which the partial disposal will
be drawn. Doing this will bring up the Available Quantity at that Location. Enter
the Amount of the Asset to be disposed of, out of the total amount available at
that location.
• Check the partial disposal document then print it.
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Asse
et Partial Disposals (FA015
5) Screen
n
Ref Nbr.
N
This iss the Referen
nce Numberr for the docuument. Autoo numbered from
f FA Settup.
Perio
od
Showss the Placed in Service period
p for Paartial Disposaals.
Statu
us
This is
i the Docu
ument Statuus. Choices are Hold, Balanced,
B P
Partially Relleased and
Completed. Comp
pleted shouldd be the end status, if notthing goes w
wrong.
Docu
ument Des
scription
The Document
D Deescription
Docu
ument Han
ndling
Determmines what FA
F will do with
w the document, oncee the user finnishes with it,
i or closes
the scrreen.
the possibility of reviewing it, and later release, using this screen or the screen
FA270 - Release FA documents by any other user.
If any of the Books have been processed in the document’s Period, the Books must be
“Rolled Back” using the screen FA240 - Roll-Back period processing by book.
Important
From the Database Schema stand point, Improvements and Partial Disposals are Asset
Records in the Asset Table, with the same Asset ID as its Main (Parent) Asset, but with
different “Record Type” and “Asset Record Differentiator”
The Record Type can be: Parent Asset (The main Asset), Asset Improvement or Partial,
Disposal.
The Asset Record Differentiator is an auto numbering value that differentiates the Asset
Records with the same Asset ID. It is Parent (Main) Asset 0 (Zero), then the first
Improvement or Partial Disposal would be 1 (One), the second would be 2 (Two) and so
on.
Asset ID
Select the Asset that you want to partially dispose of.
Asset Description
This is a brief description of the partial disposal.
Book ID
Asset. The Partial Disposal will occur in every Book defined in the database.
Currency ID
This is the Currency ID of the Transaction. Currency IDs as defined in the Solomon
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Currency Manager module.
Actual Cost
Shows the Actual Acquisition Cost of the Asset. If the value of the asset has been
adjusted for inflation, it will be reflected in this amount.
Percent
Percentage of the Actual Acquisition Cost corresponding to the amount that will be
partially disposed of.
Disposal Date
This is the initial date to start searching back in time for the currency exchange rate
between the Currency ID of the partial disposal, and the Currencies of each Book
defined in the system. An error will occur if any conversion rate is not found.
Transaction Amount
This is the selling amount for the Asset, or it could be the fair market value at the time
of partial disposal.
Location
This is the physical location of the asset from where the partial disposal will be drawn
from.
Available Qty
This shows the quantity available in the selected Location.
Qty to decrease
The quantity to decrease the total quantity of the Asset by.
Created by
User Code of the person that registered the document in the Asset Partial Disposals
Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Asset Partial Disposals
Screen.
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Last Update
Print Report
Pressing on this button will print the Partial Disposal document.
5.1.5. Transfers
A Fixed Asset may, for a variety of reasons, be transferred, either partially or fully,
from its normal Physical Location. In order to maintain administrative control over
Assets, all events involving assets must be recorded in the Fixed Assets module, even if
the event requires a physical transfer of an asset.
A fixed asset may be transferred by:
• Internal relocation within the company, where:
o There is a transfer (partial or total) of an asset from one Location to another.

This relocation does not imply a change to the Sub-account and therefore
does not require an accounting entry. To record this type of transfer, the
FA030 – Unit Location Transfer Screen is used.
o There is a definite transfer of an asset from one Sub-account to another. This
type of transfer does have an accounting entry to the General Ledger (GL),
although it doesn’t necessarily require the physical transfer of the asset. To
record this type of transfer, the FA020 – Asset Sub-Account Transfers Screen
is used.
• There is an Inter-Company transaction, which may be recorded and controlled if

there are multiple companies involved and the Inter-Company sub-module of Fixed
Assets is activated. The transfer of a Fixed Asset from one company to another has
accounting implications in the General Ledger. To record these types of transfers,
the FA100 – Asset Company Transfers Screen is used.
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5.1.5.1. Asset Sub-Account Transfers
To record the movement of assets between Sub-Accounts in the Fixed Assets module, a
transfer document must be created in the FA020 – Asset Sub-Account Transfers Screen.
This screen transfers Assets from one Sub-Account to another. It does not affect
physical location or quantities.
Important
This document HAS an impact on the General Ledger, since it will transfer the Asset
Cost and the Accumulated Depreciation from the old Sub-Account to the new one, but
using the same Accounts specified in the Asset Class. As of this period, the
Depreciation Expense will now Debit the new Sub-Account, instead of the old one.
This document will affect the assets to be transferred in all the Books.
To record a Transfer Document between Sub-Accounts:
• Open the FA030 – Asset Sub-Account Transfers Screen.

• Enter the period in which the transfer document will be posted to the General
Ledger (GL) module and include a brief description of this document.
• Select the asset to be transferred. On doing so, a description of the asset and the
Sub-Account to which it belongs will appear on screen.
• Select the Sub-Account to which you wish to transfer the asset.
• Save the document.
• Once the document has been checked and saved, use the Print Document button to
print a copy.
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Asse
et Sub Ac
ccount Cllass Tran
nsfers (FA
A020) Scrreen
Ref Nbr.
N
Refereence Numbeer of the docu
ument. Autoo numbered from
f FA Settup.
Perio
od
This will
w be the po
osting period
d for Transfeers.
Statu
us
This iss the Docum
ment Status. Choices
C are H
Hold, Balan nced, Partiallly Released or
o
Completed. Comp pleted shouldd be the end status, if notthing goes w
wrong.
Desc
cription
A desccription of thhe Documennt.
Docu
ument Han
ndling
Determmines what FA
F will do with
w the docuument, once the user finiishes with itt, or closes
the scrreen.
• Hold: Will put
H p the docum ment on holdd, and FA will ignore thee document.
• R
Release Noww: The docum ment will bee released, an
nd the Docum ment Status should
t
then be “Commpleted”, FA A will process this docum ment.
• R
Release laterr: Will checkk validationss on the docuument, but F
FA will NOTT release it,
i
instead it willl be placed in “Balancedd” status, if everything iis OK. This allows
a for
revision, and later release, using this screen, or screen FA270 – Release
Documents, by any other user.
Asset ID
Select the Asset that you want to transfer. The description of the Asset will be shown in
the next field, Description.
Asset Description
From Sub-Account
Read only, this is the Sub-Account that the Asset belongs to, before transfer.
To Sub-Account
This is the Sub-Account to which you want to transfer the Asset to.
Created by
User Code of the person that registered the document in the Asset Sub-Account
Transfers Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Asset Sub-Account
Transfers Screen.
Last Update
Print Document
This button will print a copy of the information contained on the Screen.
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5.1.5.2. Unit Location Transfers
If there is a need to partially or fully transfer an asset from its current physical location,
the transfer should be recorded in the Fixed Assets module using a transfer document.
The FA030 – Unit Location Transfers Screen, is used to carry out the transfer. This
screen transfers Asset Quantities (Collection of Assets) from one physical location to
another.
Important
This document does NOT have an impact on the General Ledger, since it will not
modify the Sub-Account of the Asset.
To record a Transfer Document between Locations:
• Open the FA030 – Unit Location Transfers Screen.

• Indicate the period in which the transfer document takes effect and include a brief
description of the document.
• Select the asset to be transferred, a description of the asset and its physical location
will appear on screen. Pressing F3 while the cursor is over the Location field will
show the quantity available of the asset at that location. If the asset has more than
one physical location, these additional locations will appear on screen along with
quantities available.
• Select the Location from which a quantity of assets is to be transferred. The amount
selected must equal or be less than the amount available for transfer.
• Select the location to which the asset is being transferred.
• Indicate the amount to be transferred, the unit of measure used by the asset and a
brief description of the transaction.
• Enter the assets to be transferred from that location using this document.
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Units
s Locatio
on Transffers (FA03
30) Scree
en
Ref Nbr
N
Perio
od
This will
w be the peeriod for Unit Location T
Transfers.
Statu
us
This iss the Docum
ment Status. Choices
C are H
Hold, Balan nced, Partiallly Released or
o
Completed. Comp pleted shouldd be the end status, if notthing goes w
wrong.
Desc
cription
Docum
ment Descripption.
Docu
ument Han
ndling
Determmines what FA
F will do with
w the docuument, once the user finiishes with itt, or closes
the scrreen.
• Hold: Will put
H p the docum ment on holdd, and FA will ignore thee document.
• R
Release Noww: The docum ment will bee released, an
nd the Docum ment Status should
t
then be “Commpleted”, FA A will process this docum ment.
• R
Release laterr: Will checkk validationss on the docuument, but F
FA will NOTT release it,
i
instead it willl be placed in “Balancedd” status, if everything iis ok. This alllows for
revision, and later release, using this screen, or screen FA270 - Release
Asset ID
Select the Asset that you wish to transfer.
From Location
Select the FROM location. There must be sufficient quantity to cover the transfer. The
F3 look-up will show the actual quantities in each location for the selected Asset.
To Location
This is the Location to which you want to transfer the Asset units to.
Qty
Amount to transfer.
Units
Units of measure used for the asset.
Description
Created by
User Code of the person that registered the document in the Unit Location Transfers
Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Unit Location Transfers
Screen.
Last Update
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5.1.5.3. Inter-Company Transactions
If your Organization has a multi-company corporate structure and has acquired and
implemented the Cibermaxima Fixed Assets Inter-company module, then you will be
able to carry out Inter-company Fixed Asset Transfers. To record this type of transfer,
use the FA100 - Asset Company Transfers Screen.
Inter-company transfers are definite asset relocations, that is to say there are no partial
transferal of assets. These transfers are done for an amount to transfer, taking the Book
Net Value of the Asset, as the reference base for a specific period.
As with other transfers within the Fixed Assets module, this type of transaction requires
creating an Inter-Company Transfer Document, which will, as in the previous instances,
affect the assets being transferred, in all Books and the General Ledger (GL).
To record a Transfer Document between Companies:
**If the “exchange accumulated depreciation on Inter-company” option is selected in

the fixed asset set up screen see below. If not go to the next section.**
• Access the FA100 - Asset Company Transfers Screen.

• The screen will show the period in which the transfer document will be posted to the
General Ledger (GL) module.
• Select the company from which you wish to make the asset transfer.
• Select the company to which you wish to transfer the asset.
• Include a brief description of this document.
• Select the asset to be transferred.
• Enter the new Asset ID and the Sub-Account to which it will belong to within the
company to which it is being transferred or if auto numbering is in effect leave the
field blank and FA will assign the number automatically.
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Asse
et Compa
any Trans
sfers (FA100) Scre
een
Ref Nbr
N
Perio
od to Postt
This will
w be the po
osting period Company Traansfer in the GL module.
d for Inter-C
Statu
us
This iss the Docum C be Holdd, Balanced, Partially Reeleased or Coompleted.
ment Status. Can
Completed should d be the end status,
s if notthing goes wrong.
w
From
m Compan
ny
Read only,
o is the Company
C thaat the Asset belongs to, before
b the trransfer.
To Company
This iss the Compaany that you want to trannsfer the Assset to.
Description
Document Handling
the screen.
• Release later: Will check validations on the document, but FA will NOT release it,
instead it will be placed in “Balanced” status, if everything is ok. This allows for
revision, and later release, using this screen, or screen FA270 - Release FA
Asset ID
Select the Asset that you want to transfer. The description of the Asset will be shown in
the next field.
Transfer Date
This is the date of the Transfer.
Description
This is a brief description of the Transfer transaction.
New Asset ID
Enter the new Asset ID and the Sub-Account to which it will belong to within the
company to which it is being transferred or if auto numbering is in effect leave the field
blank and FA will assign the number automatically.
To record a Transfer Document between Companies:
**If the “exchange accumulated depreciation on Inter-company” option is NOT selected

in the fixed asset set up screen see below. If it is go to the section above.**
• Access the FA100 - Asset Company Transfers Screen.

• The screen will show the period in which the transfer document will be posted to the
General Ledger (GL) module.
• Select the company from which you wish to make the asset transfer.
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• Select the company to which you wish to transfer the asset.
• Include a brief description of this document.
• Select the asset to be transferred.
• Select the book ID from which you wish to make the asset transfer.
• Net Book Value will be displayed.
• The Period to start from.
• Enter the Transaction Amount you wish to be transferred
• Enter the new Asset ID and the Sub-Account to which it will belong to within the
company to which it is being transferred or if auto numbering is in effect leave the
field blank and FA will assign the number automatically.
5.1.6. Changes to Useful Life and Salvage Values
When an asset is acquired, depreciation parameters such as Useful Life and Rescue or
Salvage Value, are calculated as precisely as possible; calculations are based on
previous experience with the type of asset owned by the company, the standards applied
by different mercantile groups, fiscal authorities and all other pertinent information.
Since these calculations are just estimates, it is necessary to make periodic revisions to
the parameters throughout the life of the Asset.
Augmented maintenance procedures, revised operating procedures and other similar

processes, can prolong Asset estimated life. Unexpected deterioration or obsolescence
can cause the initial useful life estimate of an asset to be shorter than provided for.
Similar considerations should be taken into account when estimating Rescue and
Salvage values for an Asset.
The Fixed Assets module also takes changes in Rescue and Salvage values into account.
In order to produce these changes, an Asset Life Time Adjustment Document must be
created, using the FA055 – Life Time Adjustment Screen.
How to create an Asset Life Time Adjustment Document:
• Open the FA055 – Life Time Adjustment Screen.

• Indicate the period in which you wish to effect the change to the Useful Life/Rescue
Value and a brief description of the Adjustment Document.
• Choose the Asset whose useful life/rescue value will be modified. Once chosen, the
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scrreen will shhow the Assset descriptioon for each Book and tthe current values for:
Deepreciation Method,
M Useeful Life andd Rescue Vallue of the Assset.
• Ennter the neww values intoo the fields in the corrresponding BBooks for Useful
U Life
and/or the neww Rescue Vaalue.
• Saave the Docu
ument.
Life Time Adjjustments

s (FA055)
5) Screen
Ref Nbr.
N
The Reference
R Nu
A Setup.
Perio
od
Enter the period in
i which thee new depreeciation calcu
ulation, adjuustment to Useful
U Life
and/orr Rescue Vallue for the Asset
A takes efffect.
Statu
us
This is
i the Docu
ument Statu
us. Choices are Hold, Balanced,
B P
Partially Relleased and
Completed. Comp
pleted shouldd be the end status, if notthing goes w
wrong.
Docu
ument Des
scription
A brieef descriptionn of the Adju
ustment Doccument.
Document Handling
the screen.
the possibility of reviewing it, and later release, using this screen, or the screen
“FA270 - Release FA documents”, by any other user.
If any of the Books have been processed in the document’s Period, the Books must be
“Rolled Back” using the screen FA240 - Roll-Back period processing by book.
Asset ID
Select the Asset ID you wish to change values for.
Asset Description
Shows the description of the Asset.
Book ID
Asset.
Depreciation Method
Shows depreciation method for the Asset in a given Book.
Current Life Time

Actual useful life for the Asset for a given Book.
Rescue Value
Current residual value for the Asset, for a given Book, expressed in Book’s currency.
New Life Time

This is the amount of periods related to the new useful life for the Asset, for a given
Book.
New Rescue Value

This is the new residual value for the Asset, for a given Book, expressed in Book’s
currency.
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This is a brief description of the transaction.
Created by
User Code of the person that registered the document in the Life Time Adjustments
Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Life Time Adjustment
Screen.
Last Update
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5.1.7. Activating/Deactivating Assets
Two important asset maintenance operations in the Fixed Assets module are
Deactivating and Reactivating the Depreciation Process for Assets.
Deactivating the depreciation process of an asset could be required in those cases where
the Asset is not in use for a period of time, once it has been placed in service.
If required, an inactive Asset may be reactivated, should the company start using it
again and thus needs to continue the depreciation process.
Using the FA050 – Stop/Re-Start Depreciation by Asset Screen, both processes can be
accomplished. This screen allows starting or stopping depreciation of a group of Assets.
To deactivate Asset Depreciation:
• Open the FA050 – Stop/Re-Start Depreciation by Asset Screen.

• Enter the period from which the Asset will stop depreciating and enter a brief
description of the Deactivating/Activating Document.
• Choose the Asset you are going to Deactivate.
• Select the Stop Depreciation option and give a brief description of the transaction.
To reactivate Asset Depreciation:
• Open the FA050 – Stop/Re-Start Depreciation by Asset Screen.

• Enter the period from which the Asset will start depreciating and enter a brief
description of the Deactivating/Activating Document.
• Choose the Asset you are going to Reactivate.
• Select the Start Depreciation option and give a brief description of the transaction.
You can Reactivate and Deactivate assets using a single document. This document will
affect selected assets in every Book.
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Stop
p/Re-Startt Depreciiation by Asset (FA
FA050) Sc
creen
Ref Nbr
N
Perio
od
This iss the postingg period for Stopping/Re
S e-Starting deepreciation of assets incluuded in the
grid.
Statu
us
This iss the Docum C be Holdd, Balanced, Partially Reeleased or Coompleted.
ment Status. Can
Completed should d be the end status,
s if notthing wrongss happens.
Desc
cription
This iss a brief desccription of th
he documentt.
Docu
ument Han
ndling
Determmines what FA w the docuument, once the user finiishes with itt, or closes
F will do with
the scrreen.
the possibility of reviewing it, and later release, using this screen or the screen
FA270 - Release FA documents, by any other user.
Asset ID
Select the Asset you want to start/stop depreciating.
Action
Select Start depreciation or Stop depreciation option.
Description
This is a brief description of the transaction.
Created by
User Code of the person that registered the document in the Stop/Re-Start Depreciation
by Asset Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Stop/Re-Start
Depreciation by Asset Screen.
Last Update
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5.2. Processes
5.2.1. Depreciation and General Ledger Posting
Taking into account the accounting principle “Application in Time”, which affirms that
expenses and income should be accounted for in the corresponding period, Depreciation
is a distribution procedure whose objective is to distribute loss in value of Fixed Assets
subject to depreciation, throughout the periods in which the losses are accrued.
Once all operations pertaining to the Assets have been registered using the appropriate
Documents, Depreciation processing and GL entry creation, if applicable, for the Assets
can be processed and posted to the General Ledger module
The FA250 - Processing, Depreciation & GL Entries Screen allows you to process a
period for one or more Books. The current periods of the Books are independent, so
each Book must be processed independently.
The period process will perform all calculations related to Asset Adjustments, like
Disposals and Transfers, as well as Depreciation and Inflation Adjustment.
When an Asset is created in a given period, that particular period must be processed in
order to see the Asset in the History Cubes and Reports. The same applies to disposals,
improvements, transfers, etc.
Important
Every period has only one GL Batch entry per Book. If something is overlooked, then
you can perform a roll back for the period, and process it again. FA will automatically
reverse or void previous GL batches depending on if its was Posted, Unposted or
Balanced respectively.
Important
The FA module has its own GL Transactions with full Asset detail. The table is called
xFATran. If the summary posting option (FA950 – Fixed Assets Setup screen) is active,
then only a summarized GL Batch will be created, but the full detail is kept in the FA
module.
The xFATran (FA GL Transactions detail) is created when the Batch is processed, but
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the GL Batch is created in a separate process (Create GL Batch on the grid), so the GL
impact caused by the period process can be analyzed without having to create the GL
Batch, using the FA090 - FA Internal General Ledger Transactions Screen.
These are the steps used in this screen, if you are going to process a single Book:
• Press the Single Process Tab of the FA250 - Processing, Depreciation & GL Entries
Screen.
• Select with (F3) the Book you want to process.
• Select what you want do: Process Depreciation, Create the GL Batch or Close
Period, on the grid.
• Click on Begin Processing button.
• Check results of the process in the History Cube using the FA260 – Create MS
Excel Standard OLAP Cubes screen or Reports, or the GL impact using the FA090 -
FA Internal General Ledger Transactions Screen.
• Be sure to analyze anything reported in the Event Log.
• If a process fails, check the Event Log. FA will give a full description of the
problem.
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Proc
cessing, Depreciat
D tion & GL
L Entries (FA250) Screen – Single
Proc
cess Tab
Comppany ID
Book
k ID
This iss the Book ID
D which you
u want to proocess.
Book
k Currency
y ID
Showss the Book Currency
C ID..
Depreciation GL Ledger
This is the Ledger ID where GL effect of the FA module for this Book will be posted. In
other words, the Ledger where the GL Batches resulting from the Fixed Assets
processes will be created.
Revaluation GL Ledger
This is the Book where Inflation Adjustment results calculated for the Book will be
posted.
Initialization Period for this Book

This is the period where the Book begins to record historic detail for each Asset in the
database, on a period to period basis. The historic data is stored by period and by Book.
Book Period
Shows the process period for this Book.
Process Depreciation
Indicates a process to be performed for this Book and Period. Should be checked if you
wish to process Depreciation.
Create the GL Batch

wish to create a GL batch with postings generated from the depreciation process. This is
unavailable until the depreciation process is executed.
Close Period
wish to close the period processed.
Process Status
Shows the current state of the Depreciation process for a given period. Possible values
are: Not Processed, Partially Processed and Ok.
GL Batch Creation Status

Shows current state of the GL Batch creation for a given period. Possible values are:
Not Processed, Partially Processed and Ok.
Close Status
Shows the current state of the period in process. Possible values are: Open or Closed.
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GL Batch Number
Shows the GL Batch Number generated for the period processed.
GL Batch Status
Shows the current state of the GL Batch process for a given period. Possible values are:
On Hold, Balanced, Completed, Released and Posted.
Begin Processing
Press this button to start processing for the selected period
Using the Multi Process Tab of the FA250 - Processing, Depreciation & GL Entries
Screen, you can perform specific or various processes for any or all Books and
Companies, for the processing period in relation to each Book and Company.
Depending on the type of process required, the fields on the Screen’s Grids will change,
showing the corresponding fields to the selected process.
These are the steps used in this screen, if multiple Books and or Companies are to
be processed:
• Press on the Multi Process Tab of the FA250 - Processing, Depreciation & GL
Entries Screen.
• Select the process you wish to perform: Period Processing and Depreciation, Batch
Creation, Close Periods or Open Periods.
• Click on Refresh button. On doing so, fields and relevant information pertaining to
the process selected will appear for all the Books and Companies.
• Select the Items that are going to be processed.
• Click the Begin Processing button.
• Check the results of the process in the History Cube using the FA260 – Create MS
Excel Standard OLAP Cubes screen or Reports, or the GL impact using the FA090 -
FA Internal General Ledger Transactions screen.
• Be sure to analyze any errors reported in the Event Log.
• If a process fails, check the Event Log. FA will give a full description of the
problem.
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Proc
cessing, Deprecia
D ation & GL
G Entriess (FA250)
0) Screen
n – Multi
Proc
cess Tab – Period Processing and Depreciat
D tion
Proce ess Type

Selectt the type of process youu wish to perfform. In the example wee have selectted Period
Processing and Depreciation
D n.
Refre
esh
Pressin
ng on this bu how the fieldds and valuess on the gridd for the selected
utton will sh
processs.
Set ID
D
Showss the Book ID
D that can be processed..
Book
k Period
Showss the period that
t can be processed.
p This period iss unique for each Book and
T a
Company and can n be differentt for every one.
Process Depre
eciation
Check
k the boxes for
f the Bookss and Compaanies you wish to processs.
Process Status
Showss the currentt state for thaat Book and Company. Possible
P valuues are: Not Processed,
Partiallly Processed or Ok.
Company ID
Showss the Compaany ID.
Begin
n Process
sing
Press this
t button too start the prrocess.
\Proc
cessing, Deprecia
ation & GL
L Entries
s (FA250) Screen – Multi
Proc
cess Tab – Batch Creation
C
Process Type
Selectt the type of process youu wish to perfform to som
me or all Bookks and Comppanies. In
the example we haave selected Batch Creattion.
Refre
esh
Pressin
ng on this bu how the fieldds and valuess on the gridd for the selected
utton will sh
processs.
Set ID
D
Showss the Book ID
D whose GL
L Batch can bbe created. Only
O Books and compannies that
have had their depreciation process performed will be shown.
Book Period
Shows the period for the GL Batch to be created. This period is unique for each Book
and Company and can be different for each one.
Process Status
Shows the current state of the depreciation process for that Book and or Company. In
order to create the GL Batch the process status must be Ok.
Company ID
Shows the Company ID.
GL Batch Creation Status

Shows the current state of the GL Batch creation process for a Book and Company for a
given period. Possible values are: Not Processed, Partially Processed or Ok.
GL Batch Number
Shows the GL Batch Number created for the processed Book or Company.
Create the GL Batch

Check the Books and or Company for which you wish to create the GL Batch.
Begin Processing
Press this button to begin processing.
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Proc
cessing, Deprecia
D ation & GL
G Entries
s (FA250)
0) Screen
n – Multi
Proc
cess Tab – Close Periods
P
Process Type
Selectt the type of process to be performedd. This exam
mple shows C
Close Periods
s.
Refre
esh
Pressin
ng on this bu
utton will sh
how the fieldds and valuess on the gridd for the selected
processs.
Set ID
D
Showss the Book ID
D of the periiod that can be Closed.
Book
k Period
t may be Closed. Thiis period is unique
Showss the period that u for eaach Book andd
Company, and cann be differen
nt for each onne.
Process Status
Showss the state off the depreciation processs for that Bo
ook and Com
mpany. Possiible values
are: No
ot Processed
d, Partially Processed
P orr Ok.
Close
e Period
Check
k on the Bookks and Comp
mpanies for which
w you wiish to Close periods for.
Company ID
Showss the Compaany ID.
Closiing Status
s
Showss the currentt state of Clo
osing Period.. Possible vaalues are: Op
pen or Closed
d.
Begin
n Process
sing
Press on
o this buttoon to begin processing.
p
cessing, Depreciat
Proc D tion & GL
L Entries (FA250) Screen – Multi
Proc
cess Tab – Open Periods
P
Process Type
Select the type of process to be performed. This example shows Open Periods.
Refresh
Pressing on this button will show the fields and values on the grid for the selected
process.
Set ID
Shows the Book ID of the period that can be Opened.
Book Period
Shows the period that may be Opened. This period is unique for each Book and
Company and can be different for each one.
Process Status
Shows the state of the depreciation process for that Book and Company. Possible values
are: Not Processed, Partially Processed or Ok.
Close Period
Check on the Books and Companies for which you wish to Close periods for.
Company ID
Shows the Company ID.
Closing Status
Shows the current state of Closing Period. Possible values are: Open or Closed.
Begin Processing
Press on this button to begin processing.
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5.2.2. Release Documents
Before updating the General Ledger module, documents created in the Fixed Assets
module must be released, using the FA270 – Release FA Documents Screen.
Each document should be Balanced before releasing it. As an example, when an

initialization document, improvement document or any other operation relating to Fixed
Assets is affected, we recommend that the document be held (Document Handling :
Release Later) and all its details checked, either on screen or in printed form, before it is
released by the person who recorded the document or another user.
To Release documents from the Fixed Assets module:
• Open the FA270 – Release FA Documents Screen.

• The next screen will show all balanced documents ready to be released.
• Check the Selected box next to the document (Reference Number) to be released.
• If you wish to release all the documents contained in the screen’s grid, press the
Select All button.
• If you wish to clear all documents previously selected, press the Clear Selections
button.
• Press the Begin Processing button to start the document release process.
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Rele
ease Fixed
d Assets Docume
ents (FA2
270) Scree
en
Selec
cted
Use thhese boxes too select the documents
d yyou wish to release.
r
Referrence Nbrr.
Showss the Referennce Number for the docuument.
Docu
ument Typ
pe
Showss the type off document to t be releaseed. It can be a Task (opeeration pertaaining to an
asset),, an Activatinng/Deactivaating documeent, etc.
Perio
od to postt
Showss the posting
g period of th
he documentt in the Geneeral Ledger.
Statu
us
Showss the Document Statuss. In order to release a documennt, its status must be
Balancced.
Docu
ument Des
scription
Docum
ment Descripption.
Select All
Pressing this button will select all the documents on the Screen.
Clear Selections
Pressing this button will deselect all the documents that had been previously selected on
the Screen.
Begin Processing
Pressing this button will execute the release process of documents from the Fixed
Assets Module.
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5.2.3. Rollback Process
During routine monthly operations using the Fixed Assets module, errors and omissions
can occur that are detected after being generated and released for posting to a specific
Book. To address these cases, the Fixed Assets module allows you to reverse and
correct these processes without creating accounting implications, using the FA240 –
Roll-Back Period Processing by Book Screen.
This process allows rolling back one period as far as processing for a given book is
concerned. This process will automatically reverse the FA GL Batch generated for this
period, if the Batch was posted, otherwise the Batch will be voided.
To Roll-Back a Processing Period for a Specific Book:
• Access the FA240 – Roll-Back Period Processing by Book Screen. The current
Company, Main Book and last period processed for that Book will appear.
• If you have the Fixed Assets Multi-Company installed, enter the Company whose
data you will Roll Back.
• Enter the Book ID. This brings up the last period processed for that Book, which
will be the period to be reversed
• Check the Reverse Journal Entries made by FA module box, if entries generated by
the Fixed Assets module are to be Rolled Back.
• Press the Begin Processing button to start the Roll-Back process.
Important
If the period to Roll-Back for a given Book corresponds with the Initialization
Document period, this process will open all Initialization Documents for the period to
be Rolled Back and all these documents will have to be released again.
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Roll--Back Perriod Proc
cessing by
b Book (FA240)
( S
Screen
Company ID
Enter the
t Companny ID of the Company
C w
whose data innformation yoou wish to reeverse.
Book
k ID
Enter the
t Book ID
D whose dataa is to be revversed.
Perio
od to reverse
Showss the last perriod processeed for the Boook.
Reve
erse Journ
nal Entries
s made by
y FA module
king this opttion will Roll Back the journal entrries generateed by the Fixed Assets
Check
modulle in this Boook for this period.
Begin
n Process
sing
When you press th
his button, the
t reversal (Roll-Back)) process willl initiate forr the Fixed
Assetss information
n generated for this periood in the Bo
ook shown.
5.2.4. Internal General Ledger Transactions
This is an inquiry screen that shows the accounting entries created by the FA processes
for each Book, Period and Company.
Important
This screen can only be used AFTER the book has been processed for the given Period,
and the Book does NOT have to be “Postable” (See FA180 – Book Maintenance
Screen) and it is NOT necessary to create the Batch in the General Ledger Module in
order to query this screen. The only requirement is to have processed the Period for the
Book. The Fixed Assets module has a table for keeping the full detail of debits and
credits, detailed per Asset, per Book, per Company and per Period, called xFATran. FA
uses this table to create the Batch in the General Ledger, as well as keeping full detail
inside the FA Module.
Important
If you are analyzing the GL Effect or the GL Batch and you realize that you have an
error, like a Disposal or an Acquisition was not recorded, then you can Roll Back the
period, and FA will reverse the GL Batch, or void it, in those cases where the Batch has
already been posted in GL. FA will keep only ONE batch in the GL per Period, per
Book, per company, no matter how many times you Roll Back and Process, and/or how
many times you create the GL Batch.
To check General Ledger Transactions in the Fixed Assets module:
• Open the FA090 – Internal General Ledger Transaction Screen, and press the
Summarized Posting Tab.
• Select a Company ID, Book ID, and a Period
• The screen will show summarized debits and credits for the given Period and Book.
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• If the
t GL Batcch has alread
dy been creatted, you willl see the GL Batch Num
mber, in the
topp right hand corner and a Button thaat will take you to the GL
L Batch.
• In the Posting by Asset Tabb, you will be
b able to further query tthe GL Effecct in
resspect of a paarticular Asset within thee same Bookk, Company and Period. In other
ords, you will be able to analyze the entries for one
wo o particulaar Asset to thhe
sum
mmarized GL
G Entries.
• FA
A also showss the I.A. (In
nflation Adjuustment Batcch) separatelly, because some
s
companies req
quire a separaate Batch for Inflation Adjustment
A (Revaluationn) and
metimes hass it posted too a different GL
som G Ledger.
• Fro
om this screen, you can print a detaiiled or summ
marized report of GL Enttries. Keep
in mind that thhe source forr this screen and its reports is the FA
A Internal GL
L Entries,
and NOT the GL
G Transacttions (GLTraan).
Interrnal Gene
eral Ledg
ger Transa
actions - xFaTran (FA090) Screen
– Su
ummarized Posting g Tab
Company ID
Enter the Company Identification.
Book ID
Enter the ID of the Book whose transactions you wish to check.
Currency ID
Shows the Currency ID of the chosen Book.
Period
Enter the period for which you wish to check the transactions generated in the selected
Book.
Depreciation Ledger
Shows the ID of the Ledger that will be affected when posting these transactions to the
General Ledger.
I.A. Ledger
Shows the ID of the Ledger that will be affected when posting the Fixed Asset
transactions generated from Inflation Adjustment in the General Ledger.
Debit Total
Shows the sum Debit Total of the FA transactions generated for the selected Book,
Company and Period.
Credit Total
Shows the sum Credit Total of the FA transactions generated for the selected Book,
Company and Period.
Depreciation Batch
Shows the GL Batch Number created from the depreciation transactions generated for
the selected Book, Company and Period.
Status
Shows the GL Depreciation Batch status. Possible values are: Hold, Balanced,
Released, Partially Released, Unposted or Posted.
I.A. Batch
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Shows the GL Batch Number created for Inflation Adjustment transactions generated
for the selected Book and Period.
Status
Shows the Inflation Adjustment GL Batch status. Possible values are: Hold, Balanced,
Released, Partially Released, Unposted or Posted.
View GL Batch
Pressing this button will display the 01.010.00 – Journal Transactions Screen, showing
the GL Depreciation Batch created in the GL module.
View I.A. Batch
Pressing this button will display the 01.010.00 – Journal Transactions Screen, showing
the GL Inflation Adjustment Batch created in the GL module.
Account
Shows the Account Code of the journal where the amount will be posted.
Account Description
Shows a description of the Account.
Sub-Account
Shows the Sub-Account ID where the amount will be posted.
Sub-Account Description
Shows a description of the Sub-Account.
Debit Amount
Shows the sum amount debited for the combined Account/Sub-Account of the
accounting transaction generated.
Credit Amount
Shows the sum amount credited for the combined Account/Sub-Account of the
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Interrnal Gene
eral Ledg
ger Trans
sactions - xFaTran
n (FA090)) Screen
– Po
osting by Asset Taab
Assett ID
Enter the Asset ID

I for whosse detailed ggenerated trransactions ffor the seleccted Book,
Company and Periiod you wannt to check.
Load Asset Deffinition
ng this buttoon will disp

Pressin play the FA1110 – Asset Maintenancce Screen, showing all
the dettailed inform
mation aboutt the selectedd Asset.
Account ID
Showss the Accouunt ID posteed with the transaction

t amount gennerated for thhe specific
Asset, Book, Com
mpany and Peeriod.
Account Descriiption
Showss a descriptioon of the Acccount.

Sub-Account
Shows the Sub-Account ID to which the amount generated will be posted.
Sub-Account Description
Shows a description of the Sub-Account.
Debit Amount
Shows the sum amount debited for the combined Account/Sub-Account of the
Credit Amount
Shows the sum amount credited for the combined Account/Sub-Account of the
Event ID
Shows the ID for the Event corresponding to the Fixed Assets operation that originated
the generation of this transaction for this Asset in the specified Book, Company and
Period.
Print Report
Pressing this button will print a detailed or summarized report of the journal entries
generated and shown in this screen.
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5.2.5. Depreciation Projection
For many companies it is important to have a detailed account of future costs and
investments. Consequently, they make periodic estimates, forecasts and projection in
order to plan and budget for those costs and investments. One of the most important
items to budget for is Depreciation of Fixed Assets. To do that it is necessary to assess
their future behavior.
The Fixed Assets module allows you to project fixed asset depreciation of a company
for any of the Books, for a specific period of time. This process allows projecting the
status of a book, as of a given Period. It will calculate depreciation for that particular
period and for each asset:
• Number of periods depreciated.
• Accumulated depreciation.
• Net Value Asset.
• Cost
• Depreciation Expenses by period.

• Accumulated Depreciation Revaluation (If the Inflation Adjustment module of FA
module is activated).
• Adjusted Cost (If the Inflation Adjustment module is activated).
The Projection process will only work for a single period at a time. If you need to have
a year view, with period detail, then you should create a Budget Book, and run
depreciation projection up until the desired period. To activate this process the FA290 –
Depreciation Projection Screen of the Fixed Assets module is used.
Once you run this process, you can review the results in the FA675 - Depreciation
Projection by Class report, or by launching the Projection Cube from the FA.260 -
Create MS Excel standard OLAP Cubes screen.
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To run the Depreeciation Proojection process:
• Op
pen the FA2
290 – Deprecciation Projeection Screeen.
• Seelect the Boook, indicating
g the desiredd Period to Project
P and aassign identiffication for
thee projection. Click the “B
Begin Proceessing” buttoon to start thee process.
Deprreciation Projectio
on (FA290) Screen
n
Book k ID
Selectt the Book fo
or which youu wish to prooject depreciiation.
Perio
od to Proje
ect
Indicaate the period
d which you wish to projject. .
Proje
ection ID
Enter an identifierr for the deprreciation proojection you wish to proccess.
Creatte all periods up to

o period to
o project
Checkk this box if you want thhe module too create all the
t periods from
f the current period
to projject.
Begin
n Process
sing
n process within the Fixxed Assets
Press this button to start the depreciation projection
modulle for the Bo
ook and periood selected.
Physical Inventory
6
Chapter
This chapter describes how to carry out processes related to physical inventories of fixed assets
using the FA module.
The Physical Inventory Module of the Cibermaxima Fixed Assets product involves the
following processes:
• Exporting Assets for Physical Count

• Physical Count
• Importing Data from Physical Count
• Establishing differences between System Quantity and Physical Quantity
6.1. Exporting Assets for Physical Count
This process creates a document with all Assets that you want to export for Physical
Count. You can generate an Excel, XML or printed document. To create the document,
use the FA035 – Physical Inventory Screen.
To create an Asset Export Document for Physical Inventory Counts:
• Open the Fixed Assets module FA035 – Physical Inventory Screen.

• Select your Company.
• Include Document Description.
• Select Document Date issuance (Period and Document Status (On Hold) will be
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generated automatically).
• Select Asset ID.
• Select Location of the Asset.
• Include Transaction Description (optional).
Important
If you want to simplify the Asset selection process:
• Press on the Add Assets button of the FA035 Screen. The FA235 – Filters
Screen will be displayed, where you can select a group of Assets depending on
special filters, such as: Class ID, Sub-Class ID, Account, Assets not counted as
of a specific period, etc.
• Once the Filter fields with which you wish to select the group of assets have
been filled in, press the Add button to execute the process.
• When the process has finished, the FA035 Screen appears with the selected
Assets.
• Save the Document.
• Once you have saved the document you can either select the Export Data button
or Print button.
• If you click the Export Data button you must either select the Excel or XML
format of the file to export. Executing the process causes the module to
automatically change the Document Status to In Process.
• Save the XML or Excel Export File created.
• If you click the Print button, a FA035 – Physical Inventory Report will be
generated.
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Phys
sical Inve
entory (FA
A035) Scrreen
pany ID
Comp
Document Nbr
ment Numbeer. This num

Docum mber is autom
matically gennerated on saaving the doccument, if
auto numbering
n haas been defin
ned in the 011.950.00 – GL
G Setup Scrreen of the GL
G module.
Description
de a Descripttion of the Document.

Includ D
Date
Includ
de the Docum
ment Date.
Perio
od
Periodd in which thhe documentt was issued. The period is calculatedd automaticaally once
the date has been determined.
Document Status
This is the document status. Can be On Hold, In Process or Released.
Document Handling
the screen.
then be “Released”, FA will process this document.
• In Process: Indicates that the document has been exported or printed. The Fixed
Assets module will not release it until it has been updated, once the Physical
Count process ends.
Asset ID
Asset Identification to export.
Asset Description
Asset description to export. Displayed automatically on selecting the Asset ID.
Location ID
Include Asset Location for the period involved.
System Qty
Shows the Quantity of the Asset registered in the module for that period.
Physical Qty
Quantity of the Asset obtained through Physical Count. Default value is zero “0”.
Units
Shows the Units of Measure used for the Asset.
Space set aside for description of the transaction. If you wish, you can optionally enter a
description of the transaction.
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Status
If this field is blannk, it informs the user thhat the physiccal inventoryy for this assset, for that
on, is valid for the document periood involved.. If there is a “V” in thhis field, it
locatio
indicates that the information
i contained thherein is nott considered valid and will
w only be
used for
f reference purposes.
Export Data
Clicking on this button

b will diisplay a winndow that reqquests the user to indicaate the type
of file to export: Excel
E o XML. The docum
ment must be saved in ordder to exportt it.
• Excel: Wh
hen choosing
g this optioon, the mod
dule creates an Excel spreadsheet
s
containing the Data inn the Document, so the user
u may savve it in orderr to use the
data in the capture of the Physical Inventory.
• en choosing this option, the modulee will displayy the Open screen that
XML: Whe
allows youu to save thee XML file. It will thenn create the ffile with thee name and
path indicaated by the user.
u
Im
mportant
The XML file is used when the user has a Pocket PC, or Hand Held device; and the
Physical Inventory module will use it to carry out the physical count of Assets.
Import Data
Use and function of this button is explained in detail within section 6.3. Importing Data
from Physical Count of this manual.
Print
Clicking on this button will show a report with the existing Assets already in the
Document. This report is used when the user wishes to perform manual physical counts
and then update these values manually in the FA module Document.
Add Assets
Clicking on this button will show the FA235 – Filters Screen, thus allowing the user to
select and add Assets to the Document being created.
Created by
User Code of the person that registered the document in the Physical Inventory Screen.
Date Created
Updated by
User Code of the last person that updated the document in the Physical Inventory
Screen.
Last Update
Pressing on the Add Assets button of the FA035 – Physical Inventory Screen, will
display this screen, where the group of Fixed Assets to be physically counted can be
selected, using a combination of selected values for a specific group of fields that define
the selection process. All these fields are inclusive, meaning that the combination of
values can be formed with one, various or all fields.
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Filters (FA235
5) Screen
n
Comp
pany ID
s ID
Class
Enter the ID of thhe Class whoo’s Assets you

y wish to select
s for Phhysical Counnt, or press
(F3).
Class ID
Sub-C
Enter the ID of thhe Sub-Class who’s Asssets you wissh to select for Physicall Count, or
press (F3).
(
Locattion ID
Enter the ID of thhe Location where you ccan find the Assets that you wish to
o select for
Physiccal Count, orr press (F3).
Account
Enter the
t ID of thee Account th
hat the Assetts you wish to
t select for Physical Coount belong
to, or press
p (F3).
Sub-A
Account
Enter the ID of the Sub-Account that the Assets you wish to select for Physical Count
belong to, or press (F3).
Custodian
Enter the ID of the Custodian for the Assets you wish to select for Physical Count, or
press (F3).
Assigned
Enter the ID of the person Assigned the Assets you wish to select for Physical Count, or
press (F3).
Only add physically uncounted assets
Check this option if you only wish to count those assets that have not been counted
since a specific date.
From
Enter the Period from which you wish to select the uncounted Assets for Physical
Count.
Add
Press this button to execute the selection process.
Cancel
Pressing this button will cancel the process.
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Excel Sheet samp
ple:
XML Document sample:

Printeed documen
nt sample:
6.2. Physical Count - Inventories undertaken with Hand
Held Devices
Physical Counts are performed by selecting an Asset (either by using barcode, labels,
and serial numbers or asset codes) and then registering the numbers of assets found at
the time of taking the physical inventory.
Once the physical count has been performed for each Asset, the information is updated
in the XML file and then imported to the FA module, using the FA035 – Physical
Inventory screen.
Here is a step by step demonstration of the process.
Important
For the purposes of this Manual, we will use the emulator for a Hand Held Pocket PC,
in order to demonstrate the process.
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From the Program screen of the Hand Held double click on the Physical Inventory
icon.
Once the program is running, open the XML file

you exported from the FA035 – Physical Inventory
screen, from the File\Load menu.
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You must have already copied
the XML file to your Hand
Held. If you haven’t created
an XML file, you can use the
Demo File that comes with
the application as a guide:
This Demo File is located in
the Physical Count folder you
downloaded to your Hand
Held. You must copy this file
to the My Documents folder of
your Hand Held.
The screen used to open the
XML file is similar to the one
on the right.
Important
The opening screen for the
XML file shows the content
of the My Documents folder,
so if you copied the file to
another folder it will not
appear.
If you do not select a file and

try to run the program, you will
receive the error message
displayed on the left.
After loading the XML file, the

screen on the right will appear
and you are ready to start
working.
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To search for an Asset by its Barcode
Make sure the cursor is in the Asset box. Read the Barcode
using the barcode reader connected to your Hand Held and
press the [Save] button.
Important
The Barcode value must be recorded in the Barcode field of
the FA110 – Asset Maintenance screen, in order to be
recognized when you take the Physical Count reading with
the Hand Held device.
To search for an Asset by its Code

Make sure the cursor is in the Asset box and then enter the
Asset Code. If the Asset Quantity is one (1), press the
[Save] button. If the Asset Quantity is more than one (1),
enter the amount in the [Qty] box and then press the [Save]
button.
To search for an Asset by its Label

Asset Label Name. If the Asset Quantity is one (1), press
the [Save] button. If the Asset Quantity is more than one
(1), enter the amount in the [Qty] box and then press the
[Save] button.
To search for an Asset by Serial Number

Serial Number. If the Asset Quantity is one (1), press the
[Save] button. If the Asset Quantity is more than one (1),
enter the amount in the [Qty] box and then press the [Save]
button.
Important
As long as a new Asset isn’t read, every time you press the
[Save] button the quantity amount will be increased by one
and saved.
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The following is a graphic representation of the steps to introduce quantities:
1. Include Quantity
2. Press Save.
3. Pressing on the Other Information Tab, will bring up a screen with data taken from the
FA110 – Asset Maintenance screen that is used as reference.
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Once the quantity amounts have been entered they must
be saved to the XML file, which will be used to import the
data to the FA035 – Physical Inventory Screen.
To do this click on the File menu and then press Save.
To check the software

version press the About
button on the File menu.
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In order to exit the process select File\Exit from the
menu.
You can also press the [ok] button in the top right
hand corner of the screen.
Important
If you haven’t saved the changes to the XML file
when you exit, you will be prompted to do so before
closing the application.
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6.3. Importing Data from Physical Count
Once the Physical Inventory has been taken of your Fixed Assets, the information
should be updated in the Physical Inventory sub-module of the Fixed Assets module. To
perform the update of this information the data is imported using the FA035 – Physical
Inventory Screen.
The following steps are required to import the data of Physical Inventory:
• Open the FA035 – Physical Inventory Screen.

• Select the required Document you had previously created in the Export process
of the data from the Physical Count.
• Updating the Document with the relevant Physical Count information can be
performed in two ways:
1. To obtain the data from an XML or Excel Document:
Press the Import Data button.

Select the file type in the To File Screen shown. Once you have
made your selection and pressed the OK button, the Open Screen
will appear where the path and filename of the Import file
containing the Physical Count data should be selected.
Once the Import process is finalized, the FA035 – Physical
Inventory Screen will appear with the updated Physical Count
information of the selected Assets.
Check the revised Document and then release it.
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Phys
sical Inve
entory (FA
A035) Scrreen
(Detaiils of this scrreen are show

wn in part 6.1.
6 Exportin
ng Assets forr Physical Coount in this
manuaal).
Phys
sical Inve
entory (FA
A035) Scrreen – To
o File Sub
b-Screen
Open
n Screen
Phys
sical Inve
entory (FA
A035) Scrreen – Re
esults of Physicall Count
2. Whhen you obtaain the data from

f Form FA035
F – Phyysical Inventory report
(reffer to the folllowing repoort example):
You hav
ve to manuaally update th
he Documennt on the FA0035 –
Physica
al Inventory Screen, speccifically in thhe Physical Quantity
Q
field.
Save the Documentt to review itt and then reelease it.
Phys
sical Inve
entory (FA
A035) Rep
port
6.4. Establishing differences between System Quantity
and Physical Quantity
Once the Importation Process has been performed and the Inventory Document updated
with the Asset Physical Count and you have checked for errors, you can release the
Document using FA035 – Physical Inventory Screen, the FA module can now recognize
the Asset’s Quantity as the real Physical Count for that period.
Now, you can check results in the FA230 – Physical Count Inquiry Screen and print the
FA230.rpt report from this same screen.
The following steps are to be performed, if you wish to check the results:
• Open the Fixed Assets module FA230 – Physical Count Inquiry Screen.
• Press the Choose Filters button. Pressing the button will display the Filters Screen.
Select the “in the system and the physical count has been registered” option of the
Filter section of this screen.
• Select “the Only Document Number” option of the Inventory Documents to Use
section of this screen, include or select (F3) the Document Number that you wish.
• Press the Add button. This will display the FA230 – Physical Count Inquiry Screen
with the results of the Inventory Document update requested: Information on the
physical count of Assets contained in the Fixed Assets module, the information from
the Physical Count and any differences between them, if any, will be reflected. The
following is an example:
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Phys
sical Cou
unt Inquirry (FA230
0) Screen
Filters Screen
n
The foollowing imaage of the FA230

F – Phyysical Countt Enquiry Sccreen shows the results
of an import.
i
If you press the Prrint button, th
he FA230.rppt – Inventorry Status repport will look
k like this:
6.5. Accoun
nting
Once the Physicaal Count resu

ults have beeen analyzedd in the FA230 – Physsical Count
Inquiry
ry Screen; foor those asseets that have differences,, Asset Operration Docum
ments must
be geenerated (Im
mprovementss, Partial orr Total Dissposals) whhich update the Asset
Physiccal Inventorries in the Fixed Asssets modulee, as well as the corrresponding
he GL moduule. These ddocuments will be created using the results
Accouunting in th
obtainned in the Phhysical Coun
nt, in the resppective Invenntory Docum
ment.
If the results obtaained in the Physical Coount report a higher Quaantity of an Asset than
those recorded in the Fixed Asset
A modulle, then a Paartial Dispossal Document must be
generaated for thatt Asset. If thhe Physical Count recorrded zero inn quantity thhen a Total
Disposal Documennt must be generated
g if tthe quantity should be eqqual to zero.
If the results obtained in the Physical Count report a lower Quantity of an Asset than
those recorded in the Fixed Asset module, then an Improvement Document must be
generated for that Asset to cover the difference between the quantities recorded in the
Fixed Assets module and the excess reported in the Physical Count.
The Improvement and/or Disposal Documents Will affect Accounting when the
depreciation process, GL Batch creation, and GL posting is executed.
To create and Account for these Documents the following steps must be
performed:
• Open the Fixed Assets FA230 – Physical Count Inquiry Screen.

• Retrieve the Physical Count Inventory results as outlined in section 6.4. In the
manual.
• If a Total Disposal Document is required, press the Disposal Document button. The
FA040 – Assets Disposals Screen will be displayed where information concerning
the total disposal of the Asset, due to inventory adjustment and zero quantity in the
Physical Count, is entered.
• If a Partial Disposal Document is required, press the Partial Disposal Document
button. The FA015 – Asset Partial Disposals Screen will be displayed, where
information concerning the partial disposal of the Asset, due to excess inventory in
the System in respect of the quantity recorded in the Physical Count, is entered.
Screen details are in section 5.1.4.2. In the manual.
• If an Improvement Document is required, press the Improvement Document button.
The FA010 – Asset Improvements Screen will be displayed where information
concerning the Assets to be incorporated, due to excess inventory recorded in the
Physical Count with respect to the System, is entered. Screen details are in section
5.1.3. In the manual.
• Once the respective documents have been created, check for errors and release them.
To release all of the documents, use the FA270 – Release FA Documents Screen
(section 5.2.2. in the manual). If you want to release the documents separately, do it
using the screen where each document was created.
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• To post the documents to the General Ledger, the Depreciation of the period for
each Book must be processed, creating the GL Batch which will then be released
and posted to the GL module. The FA250 - Processing, Depreciation & GL Entries
Screen (section 5.2.1. in the manual).
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Information Management
7
Chapter
This chapter describes the inquiry screens, displays many reports, and runs through the
OLAP Cube process of the FA module.
7.1. Screen Inquiry
7.1.1. Asset History Viewer
Using the FA070 – Asset History Viewer Screen, the user can analyze the content of the
Master Asset History Table.
This Master Table keeps details of Each Asset in each Book for each Company and for
each Period. The Table shows how many periods the Asset has been depreciated, the
Accumulated Depreciation, Book Value, and Inflation Adjustment, etc, as of every
processed Period.
This Table is the main source for many reports and OLAP Cubes. This Table is updated
once you process a Book, for a given period.
To review historic information:
• Select a filter (typically the Asset ID, Company ID and a Book) and click the
Refresh button.
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Asse
et History
y Viewer (FA070) S
Screen
Filterr By
This section of thee screen conttains the fiellds that you can filter byy and select
inform
mation from the
t Master History
H of Assets and thee xFATran (FA’s GL) Transaction
Table.. Choosing a filter is incllusive, whichh means that values mayy be entered for one,
variou
us, or all filteers.
Company ID
Enter the
t ID of thee Company whose
w historric informatiion you wishh to query, or
o press
(F3).
Asse
et ID
Enter the
t ID of thee Asset whose historic innformation you
y wish to query,
q or preess (F3).
Book
k ID
Enter the
t ID of thee Book whosse historic A
Asset informaation you wiish to query,, or press
(F3).
Period #
Enter the period processed for which you wish to obtain historic Asset information.
Record Type
Check the type of Asset you wish to select from the Master History. The Record types
are:
• Parent Asset (The main Asset)

• Asset Improvement
• Partial Disposal
Refresh
Press this button to execute the search and selection process. Once finished, the screen
will display the selected information according to filters selected.
Details of Display fields:
Asset ID
Shows the Asset ID.
Record Type
Shows Asset Type:
• Parent Asset (The main Asset)

• Asset Improvement
• Partial Disposal
Every Improvement or Partial Disposal for a given Asset has the same Asset ID as its
parent; the way to differentiate those records is by the field “Record Differentiator”.
Parent (Main) Asset is always 0 (Zero), then the first Improvement or Partial Disposal is
1 (One), the second is 2 (Two) and so on.
Book ID
Shows the ID of the Book to which the depreciation values of the Asset belong.
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Currency ID
Shows the ID of the Book Currency, in which the selected Asset’s depreciation values
are expressed.
Period #
Shows the period in which the Asset’s depreciation values were processed.
Asset Cost
Shows the Asset’s historic Cost, expressed in the Book currency, for the period shown.
Life to Date Depreciation

Shows Accumulated Depreciation for the Asset, expressed in the Book currency,
calculated for the period shown.
Net Asset Value

Shows the Net Value of the Asset, expressed in the Book currency, calculated for the
period shown.
Life to Date Revaluation

Shows Inflation Adjustment on Net Value of Asset, expressed in Book currency,
Life to Date Dep. Acum. Revaluation

Shows Inflation Adjustment on Asset’s Accumulated Depreciation, expressed in Book
currency, calculated for the period shown.
Life to Date Revaluation Depreciation

Shows Accumulated Asset’s Depreciation on Inflation, expressed in Book currency,
Print Report
Pressing this button will print the selected historic information through the FA002A.rpt
–Assets History by Class. An example of this report is shown below:
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Fixed
d Assets (FA002A
A) Reportt
1.2. Asse
7.1 et Event Viewer
Using the FA080 – Asset Evennt Viewer Screen, the useer can find aand analyze the
t
differeent types of Events
E that happened
h to an Asset. Exxamples of E Events are:
Depreciation, Parttial Disposall, and Placedd in Service Period,
P etc.
The History
H Proceessed Flag annd GL Transsaction Proceessed Flag shhow whetheer this
Event is already coonsidered inn terms of thee History Taable and the xFATran (F FA’s GL)
Transaaction Tablee. It should happen
h autommatically oncce you proceess the Bookk for the
given Period.
To obtain detailed informatiion on Assett Events:

• Seelect a filter (typically
( the Asset ID, C
Company ID
D and a Bookk) and click Refresh
buutton.
Asse
et Event Viewer
V (F
FA080) Sc
creen
Filterr By
This section of thee screen conttains the fiellds that you can filter byy and select
mation from the
inform t Master History
H of Assets and thee xFATran (FA’s GL) Transaction
Table.. Choosing a filter is incllusive, whichh means that values mayy be entered for one,
variou
us or all filterrs.
Company ID
Enter the Company ID to which the Asset that you are querying events belongs to, or
press (F3).
Asset ID
Enter the Asset ID of the Asset that you wish to query events for, or press (F3).
Class ID
Enter the Class ID of the Class that the Assets you are querying events for belongs, or
press (F3). .
Book ID
Enter the Book ID of the Book that the Assets you are querying events for belongs, or
press (F3). .
Period
Enter the processing period in which the Asset events you are querying took place.
Period to Post
Enter the period in which the Asset events you are querying were posted to the General
Ledger.
Period of Execution
Enter the period in which the Asset events you are querying were executed in the Fixed
Asset module.
Refresh
Press this button to execute the search and selection process. Once finished, the screen
will display the selected information according to filters selected.
Asset ID
Shows the Asset ID of the Asset selected.
Event Type
Shows the type of event affecting the Asset: Acquisition, improvement, activation,
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partial disposal, etc.
Book ID
Shows the Book ID of the Book to which the selected Asset event belongs to.
Period of Execution
Shows the period in which the Fixed Asset module executed the selected Asset event.
Period of the Event

Shows the period in which the Asset event took place.
Period to Post
Shows period in which the Asset event was posted to General Ledger.
History Processed Flag

These boxes indicate whether the selected Asset event was processed or not in the Asset
History Master Table.
GL Transaction Processed Flag

These boxes indicate whether the selected Asset event was processed or not in the GL
Transaction Tables.
Company ID
Shows the Company ID to which the Asset belongs.
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1.3. Asse
7.1 et Master Inquiry
et Masterr Inquiry (FA115)

Asse ( S
Screen
1.4. Asse
7.1 et Accounts
Using the FA111 – Asset Accoounts Screenn, the user im

mmediately can
c find and analyze
the diffferent Accoounts and Subb-Accounts affected by operations aand processees in
respecct of specificc Fixed Asseets and the diistribution off depreciatioon expenses related to
that Asset
A among the
t Sub-Acccounts.
To qu
uery an Asseet’s Accountt and Sub-A
Accounts:
• Ennter or Selectt the Compaany and Asseet ID to whicch the Asset being querieed
belongs. Enterring this infoormation will bring up thhe Asset desccription and the Class
to which it bellongs, along with its accoounting infoormation.
et Accoun
Asse nts (FA11
11) Scree
en
Company ID
Enter the
t Companny ID to whicch the Assett whose acco
ounting inforrmation you wish to
query belongs, or press (F3).
Asset ID
Enter the Asset ID of the Asset you wish to query, or press (F3).
Description
Selecting the Asset ID will automatically bring up the Asset’s description.
Class ID
Shows the Class ID that the Asset belongs to.
Description
Shows a description of the Class.
Asset Account (Asset)

Shows the GL Account that holds the Asset Acquisition Cost.
Sub-Account
Shows the Sub-Account to which the Asset’s Acquisition Cost is posted.
Accumulated Depreciation Account (Asset)

Shows the GL Account that holds the Accumulated Depreciation of the Asset, but on
the credit side (Negative balance).
Sub-Account
Shows the Sub-Account to which the Asset’s Accumulated Depreciation is posted.
Depreciation Expense Account (Expense)

Shows the GL Account for posting the Depreciation Expense of the Asset.
Sub-Account – Show Detail

Pressing on this button will display the Depreciation Expense Sub Accounts Screen
which shows the Sub-Accounts among which the Asset’s Depreciation expense is
distributed, along with the proportional distribution. Screen description details are as
follows:
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Asse
et Sub-Acc
count
Showss the Sub-Acccount wheree partial or ttotal Asset Depreciation
D Expenses arre posted.
Desc
cription
Showss a descriptioon of the Sub
b-Account.
Units
s Ratio
Showss the proportion or perrcentage asssigned to each Sub-Acccount, of the
t Asset’s
Depreciation Expeense distribuution.
Close
e
Pressin
ng on this button
b will close
c the screeen and reveert to the FA
A111 – Asseet Accounts
Screen
n.
FA111
1 – Asset Acccounts Screeen, description, continueed.
Asse
et Revalua
ation Acco
ount (Asse
et)
Showss the GL Acccount for poosting the Reevaluation off the Asset.
Sub-A
Account
Showss the Sub-Acccount to wh
hich the Asseet’s revaluattion is postedd.
Revaluation Results Account (Equity)
Shows the GL Account that holds the results of the revaluation of the Asset.
Sub-Account
Shows the Sub-Account to which the Asset’s revaluation results are posted.
Accumulated Depreciation on Revaluation (Asset)

Shows the GL Account that holds the Accumulated Depreciation on Revaluation of the
Asset.
Sub-Account
Shows the Sub-Account to which the Asset’s Accumulated Depreciation on the
Revaluation is posted.
Depreciation Expense on Revaluation (Expense)

Shows the GL Account for posting the Depreciation Expense on Revaluation of the
Asset.
Sub-Account
Shows the Sub-Account to which the Asset’s Depreciation Expenses on the Revaluation
are posted.
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1.5. Asse
7.1 et by Loccation
Using the FA116 – Asset by Loocation Screeen, the userr can find thee different phhysical
locatio
ons of a Fixeed Asset and
d the quantitiies of the assset at each loocation.
To vieew the Physsical Locatioon of an Assset:

• Ennter or Selectt the Compaany and Asseet ID to whicch the Asset queried belo
ongs.
Asse
et by Loc
cation (FA
A116) Scrreen
Company ID
Enter the
t Companny ID to whicch the Assett you wish too locate belongs, or presss (F3).
Asse
et ID
Enter the D of the Asseet you wish tto Query, or press (F3).
t Asset ID
Desc
cription
Selectting the Asseet ID, will auutomatically bring up thee Asset description.
Loca
ation ID
Showss the Physicaal Location Code
C where the specific Asset is loccated.
Loca
ation Desc
cription
Showss a descriptioon of the Phy
ysical Locattion where thhe specific Asset
A is locatted.
Quan
ntity
Showss the quantity
y of the Asset present att that Locatioon.
1.6. Phys
7.1 sical Cou
unt Inquiry (covereed in Chappter Six)
sical Cou
Phys unt Inventtory (FA2
230) Screen
1.7. Book
7.1 k Value
This screen (read only)

o shows the latest vaalues in eachh Book for thhe current Asset.
1.8. Sub--Accountt Transfe
7.1 ers
This screen
s (readd only) show
ws the resuults of docum
ments creatted from Suub-Account
Transffers.
1.9. Imprrovements & Parrtial Disposals
7.1
This screen
s (read only) shows the resultss of documents created from Improvvements &
Partiall Disposals.
7.2. Reports
s
Ciberm
maxima Fix
xed Assets (FA)
( Modulle comprisess a complette series of functional
reportss; the follow
wing are som
me of them.
7.2
2.1. Assetts and Dissposals byy Sub-Acc
count (FA
A001)
Asse
ets and Disposals
D s by Sub-A
Account (FA001) Report
Asse
ets and Disposa
als by S
Sub-Acco
ount with
h API (F
FA001A)
Repo
ort
Asse
ets and Disposals by Su
ub-Accou
unt – Se
econd Currency
(FA0
001B) Rep
port
Asseets and Disposals by Sub-Accou
unt with API – Second
Currrency (FA
A001B) Re
eport
7.2
2.2. Assetts History
y by Classs (FA002)
Asse
ets by Cla
ass (FA00
02) Repo
ort
Asse
ets Historry - Allow
wances (F
FA002D) Report
R
Asse
ets by Cla
ass with API (FA0
002A) Rep
port
Asse
ets by Cla
ass – Sec
cond Currrency (FA
A002B) Report
Asse
ets by Cla
ass with API – Sec
cond Currrency (FA
FA002C) Report
7.2
2.3. Acquisitions an
nd Improvvements (FA003)
Asse
et Acquis
sitions (FA
FA003) Re
eport
7.2
2.4. Fixed
d Assets Disposals
D (FA004)
Fixed
d Assets Disposa
als (FA004
4) Reportt
7.2
2.5. Assett Inventorry List (FA
A005)
Asse
es Inventtory List (FA005)
( R
Report
7.2
2.6. IRS Helper
H Summary (F
FA008)
IRS Helper
H Su
ummary (FA008)
( R
Report
7.2
2.7. Assett Sub-Acccount Tran
nsfers (FA
A020)
Asse
et Sub-Ac
ccount Trransfers (FA020) Report
R
7.2
2.8. Dispo
osal Docu
ument by P
Period (FA
A660)
Disp
posal Doc
cument by
y Period (FA660) Report
7.2
2.9. Classs Maintenance (FA12R)
Clas
ss Mainten
nance (FA
FA12R) Re
eport
7.2
2.10. Tran
nsactions (FA630)
Tran
nsactions
s (FA630) Report
7.2
2.11. Asse
ets by Period (FA6
650)
Asse
ets by Pe
eriod (FA6
650) Repo
ort
7.2
2.12. Sum
mmary Hisstory by Class
C (FA0
022)
Sum
mmary His
story by Class
C (FA
A022) Rep
port
7.2.13. Summary
S History b
by SubAcccount (FA0
011)
Sum
mmary His
story by SubAcco
S unt (FA011) Repo
ort
7.2
2.14. Projected Depreciation
n by Class
s (FA675))
Proje
ected Dep
preciatio
on by Clas
ss (FA675
5) Reportt
7.3. OLAP Cubes
C
This screen
s launches OLAP cubes
c (Pivott Table Rep
ports) into M
MS Excel 20000 (v9) or
higherr.
The Asset
A Historyy Cube will show the vvalues for all ACTIVE A
Assets for each
e period
and foor each book.
ng many usseful parameters such as CompannyID, Accou
It willl also brin unts, Sub-
Accouunts, Class, Sub-Class,
S ettc.
The Disposal
D be is very similar to the history cubbe, but will sshow only disposed
Cub d of
Assetss.
The GL
G Posting Cube
C will show all debitts and creditts per Periodd, and per Asset. It is a
multiddimensional view of the FA’s internaal GL Transaactions.
The Projection
P Cube
C is veryy similar too the Historry, but addditionally prrovides the
projeccted informattion.
Crea
ate MS Ex
xcel Standard OLA
AP Cubes
s (FA260)) Report
Com
mpact Ass
set Historry Cube
Disp
posal Cub
be
GL Posting
P C
Cube
Proje
ection Cu
ube

CIBERMAXIMA FIXED ASSETS Ver 43

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CIBERMAXIMA FIXED ASSETS Ver 43

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FIXED ASSETS 4.

The names of actual products and companies mentioned herein may be

Cibermaxima Solutions is an MBS Independent Software Vendor Partner that

1. Fixed Assets Concepts 8

1.1. Why use Fixed Assets Management? 8

1.3. Determining depreciation methods for your assets 13

3. Setting Up Fixed Assets 17

3.1. Setup Process 17

3.1.1. Book Creation 19

3.2. Additional Cibermaxima Fixed Assets Tables 50

3.2.1. Table depreciation methods 51

3.3. Setting Up Cibermaxima add-on Modules 68

3.3.1. Inflation Adjustment Module 68

4.1. Filling in the Cibermaxima excel datasheet 72

5. Working With Fixed Assets 83

5.1.1. FA Workflow process 84

5.1.4. Disposals and Partial disposals 130

5.2. Processes 158

5.2.1. Depreciation and GL Posting 158

6.1. Exporting Assets for Physical Count 182

7. Information Management 209

7.1. Screen Inquiry 209

7.1.1. Asset History Viewer 209

7.1.2. Asset Event Viewer 214

7.2. Reports 227

7.2.1. Assets and Disposals by Sub-Account (FA001) 248

7.2.8. Disposal Document (FA040) 241

CIBERMAXIMA Fixed Assets

1.1. Why use Fixed Assets Management?

FA is a comprehensive solution specifically designed for Solomon and fully integrated

No Interface To Run, because it is a Users don't have to update or

Crystal Reports through Solomon's Industry standard report writer, saves

Direct Integration To Solomon's No interfaces to run. FA automatically

Integration To Accounts Any fixed asset purchased will be

Integration with Solomon's Financial FA fills the gap in FASB-52 or any

Integration with Solomon's Project Assets can be assigned to specific

Creates Assets Automatically from FA allows for assets under construction

Automatic Batch Reversal. If there are any changes to a particular

Assets Budget and Projections can Budgeting process can be simplified.

Notwithstanding, the receivable amount of payment is almost always calculated in

That is why Depreciation Accounting methodology is used to establish a fair market

Depreciation is the rational and systematic acknowledgement of the cost of goods,

Fixed Assets ID Description

One of the most popular depreciation methods is Straight Line.

Straight Line Method

This chapter charrts the work

Setting up Fixed Assets

T he setup process must be completed before using Cibermaxima Fixed Assets

3.1. Setup Process

• Define the Books to be used and their specifications.

Steps needed to configure the module are:

3.1.1. Book Creation.

3.1.2. Miscellaneous Tables Definition and Initialization.

3.1.3. Completing the Fixed Assets Setup Screen.

3.1.4. Creating Asset Classes.

Depreciation is an exercise that distributes loss of value of Fixed Assets subject to

The Asset Balances (Number of Depreciation Periods and Accumulated Depreciation)

In those cases where Financial Statement Translation according to FASB-52 regulations

Steps needed to create

Initialization Period for this Book

This book can only be processed yearly

This book is postable to GL

Currency ID for this Book