MINUTES

LAKEPORT CITY COUNCIL, LAKEPORT REDEVELOPMENT AGENCY, AND CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT REGULAR MEETING
June 21, 2011
I WORKSHOP: The workshop convened at 5:05 p.m. City Engineer made a presentation regarding RFP Policies and Procedures. Nancy Ruzicka addressed the Council. The workshop was adjourned at 5:48 p.m. Mayor/Chairperson Lyons called the regular meeting of the City Council of the City of Lakeport and Lakeport Redevelopment Agency to order at 6:02 p.m. with Council/Agency Members Roy Parmentier, Robert Rumfelt, Stacey Mattina, and Tom Engstrom present. The Pledge of Allegiance was led by Chief Rasmussen. A motion was made by Council/Agency Member Parmentier, seconded by Council/Agency Member Rumfelt, and unanimously carried by voice vote to accept the agenda as presented. A motion was made by Council/Agency Member Rumfelt, seconded by Council/Agency Member Engstrom, and unanimously carried by voice vote to add a discussion regarding the Witt loan as an urgency item as it came up after the posting of the agenda and must be acted on prior to the next Council meeting. A motion was made by Council/Agency Member Engstrom, seconded by Council/Agency Member Mattina, and unanimously carried by voice vote to authorize the prepayment of the loan with Charles Witt and allow the City Manager to sign. V. CONSENT AGENDA: A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve warrants as listed on Warrant Register dated June 21, 2011. Approve minutes of the regular City Council meeting of June 7, 2011. Approve Application No. 2011-13 for the annual Rodeo Parade on Saturday, July 9, 2011, from 11:00 a.m. to Noon. A motion was made by Council/Agency Member Parmentier, seconded by Council/Agency Member Rumfelt, and unanimously carried by voice vote to approve the Consent Agenda as posted.

II.

CALL TO ORDER: ROLL CALL:

III. IV.

PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA:

B. C. D.

Warrants: Minutes: Application No. 2011-13

Vote on Consent Agenda

VI.

PUBLIC PRESENTATIONS/ REQUESTS: A. B. C. D. Citizen Input Swear In Police Chief Introduce Police Volunteer Introduce Summer Interns There was no citizen input. City Clerk Janel Chapman administered the Oath of Office to Brad Rasmussen as Police Chief. Police Chief Rasmussen introduced Ed Moore, a new Police Department volunteer. Administrative Services Director Buendia introduced summer intern Vanessa Buendia. Finance Manager Buffalo introduced Intern, Todd Heppen. Mayor Lyons presented a proclamation to Bill Knoll for his contributions to Lakeport.

E.

Proclamation

Minutes of the Lakeport City Council and Redevelopment Agency Meeting of 06/21/2011

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VII.

PUBLIC HEARING: A. Budget Finance Manager Buffalo presented the Final Budget for Fiscal Year 2011/2012 and addressed Council questions. The public hearing regarding adoption of the Final Budget for Fiscal Year 2011-2012 was opened at 6:43 p.m. The following persons addressed the Council: Betsy Cawn. The public hearing was closed at 6:46 p.m. A motion was made by Council/Agency Member Rumfelt, seconded by Council/Agency Member Mattina, and unanimously carried by voice vote to adopt the Final Fiscal Year 2011/2012 budget for the City of Lakeport, the Lakeport Redevelopment Agency, and the City of Lakeport Municipal Sewer District as recommended with the increase to appropriations in Fund 703 (Storm Drainage Fund) of $40,000 for use in street and road projects directly involving the storm drainage system, a revenue breakdown of General Fund, the addition of titles to department budget pages, and adopt the proposed Resolution with a total appropriation amount of $17,063,702.

VIII.

COUNCIL BUSINESS: A. Police Chief 1. Emergency Operation Plan The following persons addressed the Council: Betsy Cawn and Greg Scott. A motion was made by Council/Agency Member Engstrom, seconded by Council/Agency Member Rumfelt, and unanimously carried by voice vote adopt the submitted Lakeport Emergency Operations Plan.

B.

City Manager: 1. Vendors on Boat Ramp Betsy Cawn addressed the Council. A motion was made by Council/Agency Member Engstrom, seconded by Council/Agency Member Rumfelt, and unanimously carried by voice vote to put out a press release to see what vendors might be willing to put together a business plan.

IX.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports: City Attorney Brookes and City Clerk Chapman attended a seminar on managing risk transference today. City Manager Silveira, Finance Manager Buffalo, and RDA Director Knoll participated in a webinar with the California Redevelopment Agency to discuss the two bills that have been passed by the legislature but not sent to the Governor. Council Member Mattina reported that she and the City Engineer attended a Blue Print workshop to discuss the future of Lake County. Mayor Lyons reported that the CLAS report will be going to the Board of Supervisors next week. Mayor Lyons attended the Chamber of Commerce meeting. They are not getting the response to their Stop, Shop and Play campaign that they had hoped to. The Mayor suggested that the City include a link on their website. Council Member Rumfelt discussed his concern regarding safety for council members and staff who attend council meetings. Council Member Rumfelt would like to revisit the Council Policies and Procedures in a workshop when all five council members could be in attendance. This will be agendized for a future meeting. Council Member Rumfelt reported that he was unable to attend a meeting in Sacramento as his wife had surgery. Council Member Parmentier reported that he attended the League Taxation and Revenue meeting in Sacramento last week.

Minutes of the Lakeport City Council and Redevelopment Agency Meeting of 06/21/2011

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Public Works Director Grider reported that we will be putting in the first set of rebuilt floats tomorrow. Striping has been done through an agreement with the County. The City was just required to pay for the paint. Utilities Director Brannigan reported we are running the surface water treatment plant because the wells have not been able to keep up. X. XII. CLOSED SESSION: ADJOURNMENT: The City Attorney requested that the closed session items be held over to Tuesday, June 28, at 5:00 p.m. At 8:20 p.m. Mayor Lyons adjourned the meeting to 5:00 p.m. on Tuesday, June 28. APPROVED

ATTEST

____________________________________ JANEL M. CHAPMAN, City Clerk

___________________________________________ SUZANNE LYONS, Mayor

MINUTES
LAKEPORT CITY COUNCIL SPECIAL MEETING
June 28, 2011
CALL TO ORDER: City Clerk Janel Chapman called the meeting to order at 4:32 p.m. Since no council members were present, the City Clerk announced that the meeting was postponed to 5:00 p.m. At 5:08 p.m., the meeting was reconvened by Mayor Lyons with Council Members Roy Parmentier, Robert Rumfelt, Stacey Mattina, and Tom Engstrom present. CLOSED SESSION: The meeting was adjourned to closed session at 5:09 p.m. pursuant to Government Code 54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport and Lakeport City Council (Lake County Superior Court Case No. CV410232), and pursuant to Government Code Section 54957(e) Public Employee Performance Evaluation City Manager. The meeting reconvened to open session at 6:15 p.m. The City Attorney reported that legal counsel was given direction with regards to the pending litigation and that the City Manager was granted a car allowance. A workshop was held regarding Council Policies and Procedures. Betsy Cawn addressed the Council. Mayor Lyons adjourned the meeting at 7:16 p.m. APPROVED

REPORT FROM CLOSED SESSION:

WORKSHOP: ADJOURNMENT: ATTEST

____________________________________ JANEL M. CHAPMAN, City Clerk

___________________________________________ SUZANNE LYONS, Mayor

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Resolution Authorizing the Destruction of City Records Janel Chapman, City Clerk Information only Discussion Action Item MEETING DATE: 07/05/2011

SUBMITTED BY:

PURPOSE OF REPORT:

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The Council is being asked to adopt a Resolution authorizing the destruction of certain City records. BACKGROUND: In order to maintain an orderly records management program, the destruction of records is required from time to time. The records are being reviewed to determine what needs to be destroyed. DISCUSSION: California Government Code 34090 authorizes destruction of records by adoption of a resolution of the City Council. The resolution attached contains Exhibit A, which is a summary of the records inventoried and recommended for destruction. The City Attorney has reviewed this list and advised that destruction of these records is in conformity with the Government Code and should be authorized by Council resolution. We have a contract with Shred It, and there is a minimal cost ($5 per box) for destruction. OPTIONS: The City Council has the option of adopting or choosing not to adopt the Resolution. FISCAL IMPACT: None $5 Account Number: 110-1020-930 Comments:

SUGGESTED MOTIONS: Move to adopt Resolution authorizing the destruction of certain City Records.

Attachments:

Proposed Resolution

Meeting Date: 07/05/2011

Page 1

Agenda Item #IV.D.

RESOLUTION NO. ______ (2011)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AUTHORIZING THE DESTRUCTION OF RECORDS OF THE CITY OF LAKEPORT
WHEREAS, it has been determined that certain City records are no longer required for public or private purposes; and WHEREAS, it has been determined that destruction of the above-mentioned records is necessary to conserve storage space and reduce staff time, expense, and confusion in handling and informing the public; and WHEREAS, Government Code 34090 provides that, with the approval of the City Council and the written consent of the City Attorney, the head of a city department may destroy certain City records, documents, instruments, books or papers under the Department Heads charge, without making a copy thereof, if the records are no longer needed; and WHEREAS, a list of records, documents, instruments, books or papers proposed for destruction is attached hereto as Exhibit A and shall hereafter be referred to collectively as Records; and WHEREAS, the Records have been approved for destruction by the City Attorney; and WHEREAS, The City Council of the City of Lakeport finds and determines that the Records are no longer required and may be destroyed; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport that approval and authorization is hereby given to destroy these records described in Exhibit A attached hereto. The foregoing Resolution was passed and adopted at a regular meeting of the City Council on the 5th day of July, 2011, by the following vote: AYES: NOES: ABSTAINING: ABSENT: ________________________________ SUZANNE LYONS, Mayor ATTEST: ________________________________ JANEL M. CHAPMAN, City Clerk

EXHIBIT A Records Destruction List

Box/File # 4 Location CH Record Name Employee Personnel Files (Non-Medical) Separated 1986 to 2003 Description Application/Resume, New hire paperwork, Benefit Enrollments, Evaluation and performance records, Discipline, Commendations, Salary advancement forms, training records, W-4, garnishments, payroll deductions