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Data Flow Diagram

A Data Flow Diagram (DFD) is a process-oriented graphical representation of an application system. In the words of Hoffer, George and Valacich (1999), a DFD "is a picture of the movement of data between external entities and the processes and data stores within a system." [1] The components of a typical dataflow diagram are: the process, the flow, the data store, and the terminator. The Process The process shows a part of the system that transforms inputs into outputs. The process is represented graphically as a circle or bubble, as shown in Figure 1.


Figure 1. A process is represented as a circle. The processes should be numbered in order to conveniently reference them in the DFD. A process is named or described with a single word, phrase, or simple sentence. The process name should describe what the process does. A good name will generally consist of a verb-object phrase such as COMPUTE TAX RATE. The Flow The flow is represented graphically by an arrow into or out of a process (Figure 2). The flow is used to describe the movement of chunks, or packets of information from one part of the system to another part. The flows represent data in motion.

Figure 2. An example of a flow The flows show direction: an arrowhead at either end of the flow or possibly at both ends indicates whether data is moving into or out of a process or both.

as shown in Figure 5. ENTER ORDERS 2. or a variety of other non-computerized forms. The notation for a data store is two parallel lines. An input flow GENERATE INVOICE REPORT INVOICE Figure 4. An output flow The Data Store The data store is used to model a collection of data packets at rest. A data store Data stores are typically implemented as files or databases in a computerized system. Data stores are connect by flows to processes. or a variety of other electronic forms. or several files folders in a file cabinet. but a data store can also be data stored on punched cards. RESPOND TO INQUIRY . A data store might also consist of 3-by-5 inch cards in a card box.ORDER PROCESS ORDER Figure 3.). or names and addresses in an address book. Data stores have two types of flows: a flow from a store and a flow to a store (See Figure 6. ORDER DETAILS ORDER ORDER INQUIRY 1. microfilm. ORDERS Figure 5. The name chosen to identify the data store is the plural of the name of the packets that are carried by flows into and out of the data store.

flows. The DFD contains all the components mentioned above: Processes. as shown in Figure 7. The data store is not changed when a packet of information moves from the store along the flow. . or possibly a delete. Flows. The data store is changed as a result of the flow entering the store.ORDERS ACKNOWLEDGMENT RESPONSE Figure 6. ACCOUNTING DEPARTMENT Figure 7. A flow to a store is normally described as a write. an update. A DFD showing processes. A terminator can also be another computer system with which your system will communicate. A terminator is a person or a group of persons that are outside the control of the system being modeled. and Terminators. Stores. and a data store A flow from a store is normally interpreted as a read or an access to information in a data store. The Terminator The terminator is graphically represented as a rectangle. Terminators represent external entities with which the system communicates. A terminator Figure 8 shows a typical DFD for a small system.


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