Guidelines for Canteen

Norms / Guidelines approved by the Governing Body on 23.8.2006 for grant of financial assistance from Welfare Fund for setting up Canteens in Commissionerates • The minimum staff strength requiring a canteen facility should be 50 (including all categories of staff). • Office requiring canteen facility should own the building i.e. building should be departmental or it should be on a long term lease. • No funds will be sanctioned for Canteens in make shift buildings or buildings on short term rental basis. • Cases where other central govt. offices not having any canteen are housed in the same building will be given priority to ensure running of a canteen and its profitability. • Proposal shall be accompanied with a sketch layout plan of the accommodation where proposed canteen is to be set up. • No post shall be sanctioned for running the Canteen. • No funds shall be sanctioned either from the Welfare Fund or in the regular budget for meeting recurring expenditure such as consumables or wages salary of manpower/staff for running the canteen. The Canteen should be self supporting. • Complete details as to how canteen will be run (i.e. whether by outsourcing or run by the Commissionerate's existing canteen staff) should be provided along with the proposal. • A Committee consisting of Commissionerate's staff/officials representing different categories should be formed to supervise/monitor running of canteens for their smooth/efficient/profitable functioning. • Amount of financial assistance : S. No. Total staff strength Max. Financial assistance (Rs.) i ii iii iv Above 500 250 to 500 100 to less than 250 5,00,000/- or actual whichever is less 3,00,000/- or actual whichever is less 2,00,000/- or actual whichever is less

50 to less than 100 1,50,000/- or actual whichever is less

Financial assistance for special equipments like mechanized vegetable cutter. Guidelines for refurbishing of existing Canteens : The items provided at the time of setting up of a new canteen are subject to wear and tear. A Committee consisting of Commissionerate's staff/officials representing different categories should be in existence to supervise/monitor running of canteens for their smooth/efficient/profitable functioning. Subsequent refurbishing shall be considered after 5 years or more after the previous sanction. • No funds shall be sanctioned either from Welfare Fund or in the regular budget for meeting recurring expenditure such as consumables or wages/salary of manpower/staff for running the canteen.or actual whichever is less 75.or actual whichever is less 1. 5. 2. will be considered on case to case basis on merits. 1. No. These items require replacement after 5 years or more. i ii iii iv Total staff strength Above 500 250 to 500 100 to less than 250 Less than 100 Max. Steam cooking system etc. and water conservation etc.00. Dish washing machine..or actual whichever is less Financial assistance for special equipments like mechanized vegetable cutter. The following guidelines are proposed for refurbishing of existing canteens. that may become available in market and will be helpful in reduction of manual labour and time consumed in handling large quantities. that may become available in market and will be .000/.000/. fuel efficient and hygienic cooking. 4.) Shall be considered on case to case basis by the Governing Body 1.. All applications must be accompanied with details of expenditure incurred in refurbishing of the Canteen from Welfare Fund and sources other than Welfare Fund during the last five years. as per merits of individual case.50. Amount of financial assistance : S.000/. Dish washing machine. Any of the above conditions may be relaxed by the Governing Body in deserving cases. Financial assistance (Rs. Steam cooking system etc. Financial assistance for refurbishing of a canteen shall be considered after five years or more of the initial setting up of the canteen. mechanized Floor cleaning equipment. mechanized Floor cleaning equipment.

000/- Guidelines for Kitchenettes at offices (staff strength 25 to 49) • There should be suitable accommodation available for sitting arrangements for staff in Tiffin Room otherwise only Kitchenette facility will . Estimation of cost of items for arrangements of tea/coffee and light snacks at smaller offices (staff strength 6 to 24) S. Gas Connection Gas Stove Oven/Hot case Cooking utensils Crockery TOTAL Approx. ITEM Fridge 165-200 lt.000/5. There should not be any canteen facility in the same building or in the vicinity.) 15. as per merits of individual case. I/C of office shall be responsible for smooth running of the arrangement and inventory of items provided. fuel efficient and hygienic cooking. 3.000/3. Any of the above conditions may be relaxed by the Governing Body in deserving cases. and water conservation etc.000/5. 5. Guidelines for Kitchenettes at offices (staff strength 6 to 24) 1. 2. Such arrangements should be run on self sustaining basis including expenses on replacement of crockery. Cost (Rs. 3. 1. 6.No.000/2. 4.000/35. 5 . No funds shall be sanctioned either from Welfare Fund or in the regular budget for meeting recurring expenditure such as consumables or wages/salary of manpower/staff or for raw materials for running such arrangements. 2. Replacement of items other than crockery only shall be considered after 5 years or more after the previous sanction.000/5. 6.helpful in reduction of manual labour and time consumed in handling large quantities. will be considered on case to case basis on merits. No post shall be sanctioned for running such arrangement. 4.

• There should not be any canteen facility in the same building or in the vicinity. cost (Rs. • Such arrangements should be run on self sustaining basis including expenses on replacement of crockery.000/50.000/15. • Replacement of items other than crockery only shall be considered after 5 years or more after the previous sanction. Estimation of cost of items for arrangements of tea/coffee and light snacks at smaller offices ( total staff strength 25 to 49) S. (250500) 1 2 ITEM (100-250) Fridge Gas Connection Approx. ITEM Fridge 165-200 lt.000/5.000/5.000/2. • I/C of office shall be responsible for smooth running of the arrangement and inventory of items provided.be provisioned. Gas Connection Gas Stove Oven/Hot case Cooking utensils Crockery Tables / Chairs TOTAL Approx.) 15. 1. • No funds shall be sanctioned either from Welfare Fund or in the regular budget for meeting recurring expenditure such as consumables or wages/salary of manpower/staff or for raw materials for running such arrangements.000/5. • No post shall be sanctioned for running such arrangement.000/5.No.000/3.000/- . 2. Cost (Rs. 6. 5.) For Staff Strength of (50-100) 30. 3.000/5.No .000/30.000/- Estimation of cost of items for setting up a new Canteen S. 7. 4.000/5.000/20.

000/5.000/- 3. bowls. Service Counter Coupon counter Cupboards Tables & Chairs Exhaust 10.000/10.3 4 5 6 7 8 9 10 11 12 ¾ Burner Cooking Range Single Burner Cooking Range Hot Case/ Oven Grinder Mixer Working Table/ Board (Kitchen) Water Cooler & Aqua Guard Water storage containers/Tank Raw material containers Cooking utensils 10.000/10.000/5.000/10.000/5.000/3.000/7.000/10.000/13.000/10.000/10.000/7.000/5.000/10.000/50.000/5.5.000/10.000/5.000/10.000/5.000/5.000/5.000/10.000/15.000/- 5.000/- 7.000/20.000/- 20. etc Crockery.000/7.000/15.000/10.000/- 5.000/- .000/7.000/7.000/5.000/10.000/.000/30.000/5.000/5.000/5.000/7.000/5.000/- 20.000/5.000/- 13 14 15 Idly steamer Dosa plate Electric water boiler / Tea/coffee vending machine.000/10.000/5. Idly steamer 10.000/10.000/7.000/20.000/10. spoons.000/3.000/7.000/7.000/5.000/- 10.000/15.000/.5.000/20. etc.000/5.000/5.000/30. Cutleries Plates. Trays.000/- 16 17 18 19 20 21 22 23 5.000/10.000/5.

or actual which ever is less 75.000/.00.000/.or actual which is less Max.000/- SUMMARY.000/10.000/- 2.000/10.or actual which is less 35.50.56.000/10.00.000/1.or actual which ever is less 50.000/5.) Canteen 5.000/.000/.00.000/. financial Room or assistance for Kitchenette setting up.000/.000/10.or actual which ever is less above 500 250 to 500 Canteen 100 to 249 Canteen 50 to 99 Canteen 25 to 49 Tiffin Room 6 to 24 Kitchenette Check List for Canteens/Tiffin Room/Kitchenette (A) For setting up a new Canteen/Tiffin room/Kitchenette : 1.74.000/.00. financial assistance for refurbishing (Rs. Date of establishment of office.000/.or actual which ever is less 1.30.000/.50.FINANCIAL ASSISTANCE FOR CANTEENS Staff strength Canteen/Tiffin Max.000/.or actual which ever is less 17.chimney 24 25 Fire Extinguisher Insect repeller TOTAL rounded off to 3.or actual which ever is less 2.500/.or actual which ever is less 1.000/.000/2.00. 2 Number of staff strength 3 Whether building where facility is required is department's owned building or rented on long term lease? .00.000/3.or actual which ever is less 1.000/5.or actual which ever is less 25. (Rs.) 2.or actual which ever is less 3.50.50.1.000/.

(d) List of items available presently. • Is there some other canteen/Tiffin room functioning in the immediate vicinity or in the same Building/Block? • Whether suitable accommodation is available for setting up of new canteen/Tiffin room? • Sketch lay out plan of the accommodation where facility is proposed. (c ) List of items/gadgets purchased form the Welfare Fund or regular budget. 3. • What is the present arrangement of catering? • What are the pressing reasons that the present arrangement cannot be continued? • If there is any change in the sanctioned strength or relocation of other offices in the same Building/Block? • Details of arrangements how facility will be run. (b) Date of sanction. Whether by outsourcing or by commissionerate's own arrangements? • Whether a Committee has been formed for running/supervision of the facility? If so details to be given. Whether utilization certificate of earlier sanction(s) has been forwarded .• Details of departmental offices and others with their staff strength in the same Building/Block or in the immediate vicinity. • What is the one time expenditure required to open the canteen or Tiffin room/Kitchenette? • What is the estimated recurring expenditure and how it is proposed to be met? • What are safety measures/fire fighting arrangements? (B) For refurbishing of existing canteens/tiffin rooms/kitchenette • Date of establishment of existing Canteen. • Details of previous sanction(s) from Welfare Fund and/or from other fund: (a) Amount of sanction.

if any.and un spent amount. refunded ? 4. Increase in number of staff strength. reason for delay. 2. Whether utilization certificate of earlier sanction. manner in which they were disposed . if any. 4. fixtures etc. Whether List of items with their date of purchase which are proposed for replacement for refurbishing has been enclosed? If any special gadget is included in the list and justification for the same has been furnished? 8. 2005. 6. 7. Disposal of goods : Has any item been declared surplus or obsolete or unserviceable in the Audit year? If Yes. 9. Whether cost of items is competitive based on quotations/tenders? Copies of quotations/tenders to be enclosed. What are safety measures/fire-fighting arrangements? Check list for Auditors for internal audit of Canteens set up/refurbishedby grants from Welfare Fund : 1. is being entered separately in the dead stock register? 6. Whether performance report on functioning/ utilization of facility enclosed? 5. Whether the physical stock available in the Canteen tallies with the records. Mention the discrepancies. purchased for Canteen from sanctioned amount from Welfare Fund or from other funds is maintained? 5. Whether a separate dead-stock register for fixed assets such as furniture. If not. 3. if any. in the audit report. from the time the present canteen was established. 10. if any. has been sent? Yes / No / Not applicable. mention name and designation of the official in the report. Whether refurbishing has been approved/recommended by the Canteen Committee and Advisory Committee? 7. If yes. Whether purchase / procurement procedure has been as per GFR. a copy of report to be enclosed. Whether a record of items of perishable nature like crockery etc. Whether an official has been made officer-in-charge for receipt/accounting/custody of goods and materials purchased for Canteen? If Yes. yes attach a copy. Whether Internal Audit/CAG Audit of the facility carried out? If yes.

12. Any other comments/matter required to be brought to the notice. Copy of Internal audit report to be sent to Directorate of logistics by 31 st March every year. • Figure of total sales of food items and beverages during the year.off. • Whether the facility is under utilized/optimally utilized or whether the facility is inadequate to cater to all members? 10. 11. xxxx . the abstracts of which will be included in the Annual Report on the performance of Welfare funds being submitted to the Governing Body. A descriptive para on overall functioning/performance of the Canteen and suggestions for bringing further improvement.

Sign up to vote on this title
UsefulNot useful