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Signed by: Ms. Neha Gupta (Internal Guide)

Submitted by:

Railway Employee Management Software Project 2009

Submitted for the partial fulfillment of the requirement for the award of BACHELOR OF BUSINESS ADMINISTRATION BACHELOR OF BUSINESS ADMINISTRATION (CAM) (CAM) Submitted By:



This is to certify that the project titled RAILWAY EMPLOYEE MANAGEMENT is a bona fide work carried out by and in the partial fulfillment of the requirement for the award of the degree of BBA(CAM) from I.P. University, Delhi.

This project or any similar project on this topic has not been submitted for any other examination and does not form part of any other course undergone by the candidate.

Signature of Project Guide Ms. Neha Gupta




We would like to take this opportunity to express our gratitude towards all the people who have in various ways, helped in the successful completion of our project. We must convey our gratitude to Ms. Neha Gupta for giving us the constant source of inspiration and help in preparing the project, personally correcting our work and providing encouragement throughout the project.

We also thank all our faculty members for steering us through the tough as well as easy phases of the project in a result oriented manner with concern attention.

Project Overview

Indian Railways abbreviated as IR is the state-owned railway company of India, which owns and operates most of the country's rail transport. It is overseen by the Ministry of Railways of the Government of India.

Indian Railways has one of the largest and busiest rail networks in the world, transporting over 18 million passengers and more than 2 million tonnes of freight daily. It is the world's largest commercial or utility employer, with more than 1.4 million employees. The railways traverse the length and breadth of the country, covering 6,909 stations over a total route length of more than 63,327 kilometres (39,350 mi). IR owns over 200,000 wagons, 50,000 coaches and 8,000 locomotives of rolling stock.

Railways were first introduced to India in 1853. By 1947, the year of India's independence, there were forty-two rail Managements. In 1951 the Managements were nationalised as one unit, becoming one of the largest networks in the world. IR operates both long distance and suburban rail Managements on a multi-gauge network of broad, metre and narrow gauges. It also owns locomotive and coach production facilities.

The aims and objectives of the Union are, 1)To organise the employees of the South Central Railway and to regulate their relations with their employers. 2)To promote,protect,improve and safeguard the rights,interests,status and privileges of the South Central Railway employees by all recognised Trade Union methods.

3)To promote economic social cultural and political interests of the employees in alliance with the rest of the working class. To promote friendly feeling and foster a spirit of brotherhood,solidarity and cooperation amongst the railwaymen. 4)To improve efficiency of the railway services. 5)To maintain a Library and make propaganda for the better understanding of rights and obligations of Railwaymen. 6)To cooperate federate affiliate with orbeaffiliated to any Federation, Association, Union, Confederation or Society in India and abroad having kindred aims and objectives and All India Railway Men's Federation, Hind Mazdoor Sabha, and International Transport Worker's Federation. 7)To take part in any democratic and socialist movement for the general advancement of the working class.

PROJECT-CATEGORY RDBMS (Relational database management system)

USER INTERFACE GUI (Graphical User Interface) of the Software will be implemented through Visual Basic.

TOOLS / ENVIRONMENT Language : Back end : Visual basic Oracle8

VISUAL BASIC Visual basic covers every aspect of programming, from educational applications to databases, and from financial applications to Internet components. Visual basic has twodatabase access technology. To design desktop we can use VB-script, which is a subset of visual basic, and object oriented technology. Visual basic have several tools for automating the development of WebPages like HTML & DHTML and development of web application.



provides and the

IDE basic

(Integrated principles of

Development developing


applications with visual tools and event programming. A project in visual basic is the central mechanism used to verify and coordinate the elements of a visual basic application. Creating project is usually the first step in the process of developing a visual basic application. Project keeps track of the locations of the components used within the project and access

related libraries of the program that are stored in a common directory and used by many applications. An exe file is generated in order to run the project. When an EXE is generated from a project all the elements of the project are gathered and run according to the action performed. ADOB is V.B database technology used to access the data from the databases.

ORACLE DATABASE DRIVER Oracle database connectivity is used to connect V.B and oracle. MDSQL is a set of API used for executing SQL statements. ADOB consists of a set of classes and record set objects and interfaces to enable programmer to make connections and to write SQL statements.

CONNECTION Connection between the database and the front-end application is very important. Without a proper connection errors may occur while saving the data in the table. In my project I have used ODBC to connect my front-end application with Oracle. For connection to

work properly I have to first create a service name using Oracle Net Assistant. After creating the service we have to create ODBC driver, with the help of which I will connect to Oracle. While creating driver we have to keep an account of the DSN (Data Source Name) because while connecting to the Oracle we have to pass DSN for connection.

PROBLEM DEFINITION The definition of our problem lies in manual Management and a fully automated Management. Manual Management : The Management is very time consuming and lazy. This Management is more prone to errors and sometimes the approach to various problems is unstructured.

Technical Management : With the advent of latest technology if we do not update our Management then our business result in losses gradually with time. The technical Managements contains the tools of latest trend i.e. computers printers, fax, Internet etc. The

Managements with this technology are very fast, accurate, user-friendly and reliable.


Need of Railways Management A few factors that directs us to develop a new Management are given below -: 1) Faster Management 2) Accuracy 3) Reliability 4) Informative 5) Employee s and cancellations from any where to any place

Railway Management Emplloyee Emp oyee Promotion


Feasibility study is to check the viability of the project under consideration. Theoretically various types of feasibilities are conducted, but we have conducted three type of feasibilities explained as under. ECONOMIC FEASIBILITY With the manual Management the operating cost of the Management is about 60 Lacks P.A.. This cost comprises salary of 25 people, stationary, building rent, electricity, water, telephone etc. But with the new Management this reoccurring cost comes out to be about 20 Lacks P.A. Hence the new Management is economically feasible. TECHNICAL FEASIBILITY

The new Management requires only 6 trained person to work with the Management and in overall 10 people per office are sufficient. So we will identify 6 best people from existing Management and train them.

As our existing Management is purely manual, so we need a one time investment of Rs 4 Laks for the purchase of 7 computers, 5 Ticket printers, a laser printer, AC and networking etc. It requires 20 Lacks PA as a operating cost. With the above details our Management is technically feasible as after investing 24 Lacks in a year, the company is still saving Rs 25 Lacks PA.

OPERATIONAL FEASIBILITY The new solution is feasible in all sense but operationally it is not. The new Management demands the expulsion of at least 15 people from the company. It creates an environment of joblessness and fear among the employees. It can lead to an indefinite strike in the company also. So the management must take corrective actions prior in advance in order to start the further proceedings.


System Analysis System Analysis refers to the process of examining a situation with the intent of improving it through better process and methods. System analysis is, therefore, the process of gathering and interpreting facts, diagnosing problem and using the information to recommend information in system or in other words, it means a detailed explanation or description. Before computerizing a system under consideration, it has to be analyzed. We need to study how it function currently, what are problems and what are requirements that proposed should meet.

The main components of making software are : 1. System and software requirements analysis. 2. Design and implementation of software. 3. Ensuring verifying and maintaining software integrity.

Information Gathering The team paid a visit to a union meeting to have a smell of existing system. All relevant personnel were consulted and no information was over-looked. The strategy consisted of:

1. Identify information sources. 2. Revolving a method of obtaining information from identified source. 3. Using information from module of organization.

Information Sources The main sources of information were: 1. Users of the system 2. Presentations an documents using organization 3. Prospectus, manuals and the rulebooks, which specify how various activities are carried out in the organization. 4. Computer Presentation of existing system.

UNDERSTANDING THE EXISTING SYSTEM Existing system here is manual i.e. all the transaction or information is recorded in the registers and as simple text files on the computers. The person needy of particular information has to go through the registers and the text files and then prepare the information needed by him manually. Besides this, there are many other drawbacks with the existing system which are listed as under:  Flexibility in generation of information : The generation of information in the proposed system takes long time and they are manually prepared.

 Long time taken to draw conclusions : As individual files are maintained for each information, it is very difficult to compile information, measure performance over a period and draw conclusions from the information stored in two different files.  User Friendliness : The system is not easy to learn and

understand. A native user cannot use the system effectively.  User Satisfaction : The system is such that it does not stand up to the user expectations like easy and faster retrieval of information.  Response Time : Being manually driven, the response of all the operations is very slow.  Error Handling : In case there arise some error in recovering or computation of information, it is very cumbersome to trace it.  Safety and Robustness : The informative media is accessible by everyone. As information being the most crucial for the organization, there are no safety measures for the security of information. Furthermore, information is lying in the organization in an unorganized manner and does not resemble the real world model.  Lack of Accuracy : Information being prepared manually

cannot be said as accurate which is the first and the foremost condition for taking a crucial decision by the management.

 More Time Consuming : Work carried out by the staff at various stages is highly time consuming.  Error Prone Resources : Resources being used by the informative media were provided by the organization long ago. Due to wear and tear with the resources, they are highly error prone.

PROPOSED SYSTEM After a detailed study of the existing system, it is evident that is does not fulfill the objectives of the organization. To make the objective possible for the organization, it is required to have a computerized information system with the help of which all tasks can be processed more accurately and quickly. To achieve this, it is necessary to design and develop a new system which will have the following benefits over existing system :  Flexibility in generation of information : The generation of reports in the proposed system will take minimal time and they are electronically prepared. As a result, it is highly accurate.  Less time is taken to draw conclusions : It will be easy for the user(s) of the system to compile information at a very high pace, measure the performance over a period and draw using the

conclusion form the information retrieved by proposed system.

 Ease in maintaining information : As new information are being added to and released from their respective courses every year, it will be highly user friendly to track and maintain the presentation of all the students.  User satisfaction : The system is much that is stands up to the user expectations like easy and faster retrieval of information.  Safety and Robustness : The system will be accessible by only the authorized users. As information being the most crucial for the organization, there are safety measures for the security of information. Furthermore, data is stored by the system in an organized manner and resembles the real world model.  Highly accurate : Information being prepared electronically, can be said as accurate which is the first and the foremost condition for taking a crucial decision by the management.  Less time consuming : Work carried out by the staff at various stages will be less time consuming.  Error free resources : Resources being used by the system will be compatible with the latest technologies available in the market. As proposed system uses highly technically compatible resources, there will be very-very less wear and tear. So the resources are error free.

Besides this, the proposed system will have the following capabilities : Multiple viewer facility : Proposed system is being designed in such a way that many users can have a view with the system simultaneously. It makes effective and perfect utilization of man power and resources.  User-friendly interfacing : Since main interaction of the system will be with the user, the user interface will be interactive and meaningful.  Formatted output : The reach the conclusion quickly.  Better organization of information : Proposed system has the capability to express the information in a better and more meaningful way. Proposed system uses modern techniques for storage and retrieval of information.  Accurate round the clock : Proposed system is capable of giving accurate information round the clock.  Exception Handling : To ensure that the system does not halt in case undesired situation or events, the system capable enough to handle these unpleasing circumstances. Proposed system will be capable of taking there is no loss information. necessary decisions so that information generated by the

proposed system us highly formatted and help the users to

 Minimum efforts : Proposed system ensures that very less efforts will be required to start the presentation.  Capable of adapting to the changes in the outside environment : The system will have scope to foresee modification and enhancement i.e. it is able to cope up with the business changes in-order to be compatible with the latest changes in the industry. Any enhancement to the information can be done without much effort and is available instantly.


The overall software of Railway Employee Management System is implemented using Visual Basic and Oracle-8. The Visual Basic provides a perfect graphical user interface to implement the employee union system into the forms to make the system user friendly and interactive. The system is implemented in forms, which are connected to oracle database, which in its turn is used to held data or records for the further







implemented into Visual Basic forms used to take input i.e. details required for the system. Detail manipulation and calculations are also performed via the forms and the correspondent data is sent to the tables of the oracle database.

TESTING System testing is vital to the success of the system. This phase of the system development life cycle is immediately after the coding phase. System testing takes a logical assumption that if all parts of the system are correct, the goals will be automatically achieved. Inadequate testing or non-testing leads to errors that may not appear until months later. Another reason for testing is its utility as user oriented vehicle before implementation since even best program is worthless if it does not meet user requirements.

Testing which are performed on the system. They are as follows:

UNIT TESTING Data was separately prepared and tested for sub-modules of database management system, under all relevant conditions. This process helps in finding out the bugs if any. In the software thereby requiring the rectification in the modules again. Unit testing is for the program is done in parallel with the construction of the programs. E.g. here in RAILWAY EMPLOYEE MANAGEMENT SYSTEM all the modules are tested separately. All interface testing, control flow testing is done.

INTEGRATED TESTING After the completion of errors at levels of unit testing for all the programs in a module, the module is tested for integration with other modules in the system. The goal of this testing is to detect design errors, while focusing on testing the interconnection between modules. E.g. Here In this project all modules are integrated and then tested as one.

SYSTEM TESTING System testing tests the entire flow of data of data through the entire system. Data flows from the tables were checked. This also includes the preparation of test data, checking the entire

system with this data to see if all the requirements are met and the system performs as specified by the requirements.

ACCEPTANCE TESTING After the system testing is performed, finally acceptance testing is performed to demonstrate to the client the operation of the system on the real life data of the client. e.g. here in RAILWAY EMPLOYEE MANAGEMENT SYSTEM ,the programmer visited and explained about project in detail. And showed all functionalities a working of the project, then acceptance is taken from the client.


The objectives, functions and performance of the system are evaluated after analyzing the assumptions and dependencies of the proposed system. The considerations made are development risk, resource availability and technology. The possible risks associated with the system are: y Unavailability of the skilled personnel to develop the project on the web related technologies. y Unavailability of the hardware and software required to develops the project. y Frequent leaves taken by the project team members resulting in the delay of the project. y Unavailability of the technology to support the features estimated of the project.

HARDWARE Pentium II to IV Attempt 200 MHz RAM-32 MB H.D.Space: 4x GB F.D.D CD ROM DRIVE-52x

SOFTWARE Windows-9x, 2000, 2000 Server MS Access MS Excel MS Word

Hardware/Software Requirements










Private Sub LAF_Click() End Sub Private Sub MLF_Click() End Sub Private Sub End Sub

Private Sub End Sub Private Sub exit_Click() End End Sub Private Sub Image3_Click() End Sub Private Sub Form_Load() End Sub Private Sub leavea_Click() Me.Hide leave_app.Show End Sub Private Sub n_employee_Click()

Me.Hide employee.Show End Sub Private Sub ret_form_Click() End Sub Private Sub Objectives_Click() Form1.Show End Sub Private Sub pf_Click() Me.Hide promotion.Show End Sub Private Sub Sub_Click() Me.Hide subscription.Show End Sub


Public Function SFIND(N As Double) End Function Public Sub ADD()

End Sub

Public Sub assigntext() End Sub Public Sub EDIT()

End Sub Public Function RSFIND(N As Double) End Function Public Function FINDS(SS As String) End Function Public Function RMFIND(N As Double) End Function Private Sub CommandButton1_Click() Adodc1.Recordset.AddNew End Sub Private Sub CommandButton2_Click() Adodc1.Recordset.Update MsgBox ("Recordset Saved") End Sub Private Sub CommandButton3_Click() Adodc1.Recordset.CancelUpdate End Sub Private Sub CommandButton5_Click() Adodc1.Recordset.Delete Adodc1.Recordset.MoveNext End Sub

Private Sub CommandButton7_Click() Me.Hide main.Show End Sub


Private Sub CommandButton1_Click() Adodc1.Recordset.AddNew End Sub Private Sub CommandButton2_Click() End Sub Private Sub CommandButton3_Click() Adodc1.Recordset.Update MsgBox ("Your Subscription has been Updated") End Sub Private Sub CommandButton4_Click() Adodc1.Recordset.CancelUpdate End Sub Private Sub CommandButton5_Click() End Sub Private Sub CommandButton6_Click() Me.Hide

main.Show End Sub Private Sub Form_Load() End Sub


Private Sub Command1_Click() Me.Hide main.Show End Sub Private Sub Form_Load() End Sub


Private Sub CommandButton1_Click() Adodc1.Recordset.Update End Sub

Private Sub CommandButton2_Click() Me.Hide main.Show End Sub Private Sub Form_Load() End Sub


Private Sub Text5_KeyUp(KeyCode As Integer, Shift As Integer) End Sub Private Sub Text6_KeyUp(KeyCode As Integer, Shift As Integer) End Sub Private Sub Text7_GotFocus() End Sub Private Sub Text7_LostFocus() End Sub Public Function RSFIND(N As Double) End Function

Public Function RMFIND(N As Double) End Function Public Sub assigntext() End Sub Private Sub Command1_Click() Me.Hide main.Show End Sub Private Sub Command2_Click() Adodc1.Recordset.AddNew End Sub Private Sub Command3_Click() Adodc1.Recordset.Update MsgBox ("Recordset Saved") End Sub Private Sub Form_Load() End Sub



Name Emp id Emp Name Community


Designation VARCHAR2(10) Department Ticket No. VARCHAR2(10) Number


Name Emp id Emp Name Community


Designation VARCHAR2(10) Department Comments VARCHAR2(10) VARCHAR2(50)


Name Emp id Emp Name Recipient No. Fees



Designation VARCHAR2(10)


Name Emp id Emp Name

TYPE Number VARCHAR2(30)

Designation VARCHAR2(10) Department VARCHAR2(10)

No. of Days Number Reason VARCHAR2(50)


A package can be only developed successfully if the project team has a widespread understanding about the nature of problems faced by the employees and members of the union. Obviously, the project team members try to tackle each and every problem regarding the coding in the project. It is evident most of the time; it is not possible to make such package that can solve all the problems: some bugs are always there. Railway Employee Management System is completely users friendly system which can be access by a person having not much knowledge of computers. The railway employee management system looks for the requirement related to the members & employees and also provide some of the security features. It will be unjustified if it is claimed that this project is complete in all respects. Therefore this project has certain limitations and persuades us to provide perfection to this system.