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BILAL MEHMOOD BHATTI

CURRICULUM VITAE
People Dream and Say Why? But I Dream and Say Why Not

I) PERSONAL INFORMATION
Name: Fathers Name Email: Contact No.: Present Address: Date of Birth: Place of Birth: Gender: Nationality: Passport. #: Marital Status: BILAL MEHMOOD BHATTI ALLAH DITTA BHATTI bilalbhatti2k5@yahoo.com Cell #: +92-334-4145054, Residence +92-51-4834919. House # 426-DN, Street # 1, Sector 4-A, Amin Town, Khayaban-e-Sir Syed, Rawalpindi Pakistan 06th March, 1986. Rawalpindi, Pakistan Male Pakistani BN3174551 Single

II) OBJECTIVE
A position in the field of Finance or Audit that provides opportunities to enhance the skills and prospects of learning as well as to achieve my best abilities by exploring, learning and contributing in a creative and growth potential organization

III) PROFILE
Over Five (5) years of professional experience accumulated while working with the United Nations Development Programme (UNDP) & Private Sector in a broad range of activities related to Human Resources Management; Financial Management, Procurement and General Administration; core competencies & key strengths include:-

Human Resources Management:- Human resources planning & budgeting; preparation of


job descriptions / Terms of Reference; organization of staff recruitment & selection process; staff contracts management; payroll, allowances, benefits & entitlements administration; staff supervision; performance management; handling of disciplinary matters; knowledge sharing & knowledge building through briefing sessions, orientations & capacity building initiatives; maintenance of personal files, attendance & leave records and other standard HR records & documents; coordination of staff safety & security matters.

Financial Management:- Budget development, monitoring & control; donors contribution


management; cash flow management; financial reporting; coordination of internal & external audit; preparation of financial & administrative inputs to the donor agreements, project documents, work plans, progress reports & donor reports; control of accounts receivables & payables; accounts reconciliation; payments processing; petty cash administration; bank reconciliations; preparation of chart of accounts, cash receipts & disbursement journal, general ledger, trial balance, vouchers, requisitions, purchase orders and other standard financial records & documents.

Procurement & General Administration:- Development of procurement plans;


organization of procurement & contracting process for goods & services; preparation of Terms

Bilal Mehmood Bhatti>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>bilalbhatti2k5@yahoo.com, bilalundp86@gmail.com

BILAL MEHMOOD BHATTI

of Reference (TORs), Request for Quotations (RFQs), Request for Proposals (RFPs) & Invitation to Bids (ITBs); evaluation of offers; preparation of purchase orders & contracts; inventory control & assets management; organization of domestic & international travel; provision of administrative & logistical services for the meetings, workshops & field activities; administration of activities in relation to office premises, office facilities, supplies and common services. Good communication skills combined with ability to relate well to people at all levels; strong interpersonal skills with ability to establish & maintain effective working relations within & outside the organization; a good team player with experience in working with people in a multicultural team environment; experience & skills to lead, motivate & supervise support staff; good planning, organizing & time management skills; experience in managing multi-donor / multi-agency portfolio and to work in collaboration with UN agencies, donors, clients, field offices, government and implementing partners.

IV). EDUCATION

Association of Chartered Certified Accountant (ACCA); SKAN SCHOOL OF ACCOUNTANCY, Islamabad Pakistan. Chartered Financial Analyst (CFA); Continued SKAN SCHOOL OF ACCOUNTANCY, Islamabad Pakistan. Master of Business Administrative (Finance & Accounting); Preston University, Islamabad, Pakistan (in Final Semester). Bachelor of Commerce (Advance & Cost Financial Accounting, Auditing, Money Banking & Finance, Income Tax, Sales Tax, Economics of Pakistan, Economics, Business Mathematics & Statistics); H-8/4 Commerce College, Islamabad, University of the Punjab, Lahore, Pakistan. Higher Secondary School Certificate (Financial Accounting, Commerce, Banking, Economics, Business Mathematics & Statistics); Punjab College of Information Technology (PCIT), Rawalpindi Board of Intermediate & Secondary Education, Rawalpindi, Pakistan. Secondary School Certificate (Mathematics, Physics, Chemistry, Biology); Federal Government Boys Higher Secondary School No.16, I-10/1, Islamabad, Pakistan.

V). IT SKILLS
Microsoft Windows, Word, Excel, PowerPoint, In-page, Outlook Express & Internet Explorer along with hands on experience in the use of Enterprise Resource Planning (ERP) System for the financial, human resources & programme management (Project Management Information System (PROMIS); VI) EMPLOYMENT HISTORY

1). 07/2008 07/2011: Administrative and Finance Assistant, United Nations Development Programme (UNDP) (Mass Awareness for Water Conservation & Development Project), PCRWR Building, H-8/1 Khayaban-e-Johar, Islamabad, Pakistan. Description of duties:
The project is a joint initiative of the United Nations Development Programme (UNDP) & Government of Pakistan and comprises of Project Management Unit (PMU). Based at Regional

Bilal Mehmood Bhatti>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>bilalbhatti2k5@yahoo.com, bilalundp86@gmail.com

BILAL MEHMOOD BHATTI

Office and working under the overall guidance of the Rational Project Manager (RPM) and Regional Project Director (RPD) I am responsible to oversee the activities related to Human Resources Management, Financial Management, Procurement and General Administration. Detail of responsibilities is as under:-

Human Resources Management

Ensure correct interpretation and implementation of UNDP/NEX HR rules, regulations & policies; advice on exceptions to rules & policies where required; work in close collaboration with UNDP, National Office & National Implementation Management Unit (NIMU) and establish internal procedures for the efficient delivery of HR services. Provide information & specific advice on HR procedures & processes, contractual issues, salaries & allowances, benefits & entitlements, performance management system, field environment, conditions of service and rights & responsibilities. Review project personnel provisions in the project document and/or annual work plans and put plans in place to gain additional resources as required; calculate yearly personnel costs and ensure adequate funds allocation in the annual budget. Review Terms of Reference (TORs) for project positions & recommend updates as necessary; prepare TORs for the short term staff; advise on the applicable recruitment process, remuneration levels and correct use of different contract modalities. Assist to organize staff recruitment & selection process; manage applications using UNDPonline HR Hiring Management System; prepare short listing reports; organize written tests & interviews; prepare documents for interview panel; organize the panel meetings; perform reference checks, verification of credentials & employment records; prepare relevant documents for issuance of offer letters, Service Contracts (SC) and Special Service Agreements (SSA) and/or prepare contracts for part time / short term staff & consultants. Monitor status of staff contracts and initiate timely actions for extensions, renewals, amendments & terminations. Assist to provide briefing & orientation to newly appointed staff on relevant administrative procedures. Maintain roster of potential candidates for consideration against future vacancies and short term assignments. Prepare and process monthly payroll and implement allowance, benefits & entitlements; examine & process staff requests for salary advances, overtime, travel advances & Daily Subsistence Allowance (DSA); implement Social Security Scheme for the medical coverage plan, group life insurance, disability insurance and provident fund scheme; calculate staff & project contributions and ensure timely depositing into the employee fund account. Provide orientation & regular briefing to staff on UNDP security policies, administrative instructions & security advisories as a vigilant person nominated by UNDP. Assist in building and motivating a mutually supportive project team; give regular & constructive feedback on team performance. Assist in monitoring and resolve conflicting situations among team members; address staff grievances & other disciplinary issues. Maintain electronic & manual filing system of all HR actions; maintain & update personal files and attendance, leave & absence records; prepare correspondence, reports, staffing tables & briefing notes on human resources. Maintain HR data into the Project Management Information System (PROMIS) including staff profiles, contract information, performance appraisal, attendance & leave accounts and payroll, advances & provident fund information; manage position creations, setting up vendors, preparation of requisitions, purchase orders and processing of HR related financial transactions. Assist in the preparation & implementation of staff capacity building plans; design & implement training programme for the staff of Regional Office in the areas of finance, procurement & human resources under Project Cycle Operations Manual (PCOM)

Bilal Mehmood Bhatti>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>bilalbhatti2k5@yahoo.com, bilalundp86@gmail.com

BILAL MEHMOOD BHATTI

Assist to provide orientation to staff & supervisors on performance appraisal exercise in preparing annual Performance Appraisal Reports (PAR).

Financial Management

Provide inputs on the financial & administrative aspects of agreements with donors and implementing partners. Develop annual budget & subsequent revisions in consultation with Regional Project Managers & Admin and Finance Officer. Provide financial & administrative inputs for work plans, travel plans, programme reports, progress reports & donor reports. Monitor status of donor contributions and follow-up on timely release of contributions in accordance with payment schedules. Process payments related to the vendor invoices, contractual agreements & operational expenses. Prepare quarterly requests for advance of funds from UNDP & Government. Produce monthly, quarterly & year-end financial reports both in the currency advanced & US Dollars for submission to donors. Maintain the Chart of Accounts, General Ledger, Disbursement Ledgers and other financial records. Maintain financial data in the Project Management Information System (PROMIS). Oversee activities in relation accounts receivables & payables, petty cash, bank reconciliations, accounts reconciliations Facilitate the project closure exercise by implementing financial, administrative & operational closure activities. Carry out quarterly internal audit of the Regional Office. Coordinate internal & external audit exercise by UNDP & Government auditors. Prepared chart of accounts for salaries on monthly basis and advice to bank for transfer accordingly Monitoring and control of field budgets, including backstopping support as required Develop annual & quarterly procurement plans in consultation with Regional Project Manager & Regional Project Director; organize procurement & contracting process for a wide variety of goods and services; prepare purchase orders & contractual documents. Maintain consolidated inventory for Regional Office. Prepare annual procurement and inventory reports for submission to UNDP & Government. Provide administrative & logistical support for organizing meetings, workshops, events and field based activities. Organize domestic & international travel for project staff and participants during the meetings & workshops. Oversee activities in relation to office premises, office security, equipment & furniture, supplies, transportation, IT/telecom facilities, service & maintenance contracts and other common services. Maintained inventory of project assets and ensured physical verification & tagging. Provided administrative & logistical support to the visiting missions of the partner UN agencies. Keep records and handle stationery and equipment.

Procurement & General Administration

2). 05/2005 06/2008: Accounts Assistant, United Travels Islamabad (Pvt) Ltd, 33Buland Markaz, Jinnah Avenue, Blue Area, Islamabad, Pakistan

Bilal Mehmood Bhatti>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>bilalbhatti2k5@yahoo.com, bilalundp86@gmail.com

BILAL MEHMOOD BHATTI

Description of duties:
I was responsible to arrange necessary requirements related to Accounts/Finance, Procurement and General Administration under the overall guidance of Accounts Officer/Administrative Officer, I performed the following functions:-

Financial Management

Maintained financial information & data into the Excel Format Coordinated quarterly internal & annual external audit exercise by the Auditors accordingly. Managed activities in relation to accounts receivables & payables, petty cash, financial commitments & obligations, accounts reconciliation, periodic closing of accounts, banking activities and bank reconciliations. Prepared chart of accounts for salaries on monthly basis and advice to bank for transfer accordingly Maintained inventory with its cost. Keeping stock control system and documents up to date. Prepared Chart of Accounts, General Ledger, Disbursement Ledgers, Trial Balance & Balance Sheet. Deposits the cheques and Cash in Banks accordingly .

Procurement & General Administration


Managed activities related to office premises, office security, furniture & fixture, office supplies, mail distribution, telecommunication & IT services and service & maintenance agreements. Maintained inventory of assets and ensured physical verification & tagging. To ensure the seat availability of the clients Worked on assignment given by the Accounts Officer from time to time.

VII). PROFESSIONAL TRAINING

Attended workshop on Project Cycle Operations Manual (PCOM) that included project startup, implementation & completion; work planning; financial management; human resources management; procurement; inventory control & assets management & travel planning organized by United Nations Development Programme (UNDP), Islamabad, Pakistan (July-2008). Attended workshop on Project Management Information System (PROMIS) & Procurement & Inventory Control organized by UNDP, Islamabad, Pakistan (August-2008). Attended training on Finance & Programme Modules of Atlas (ERP System of UNDP) organized by UNDP, Islamabad (March, 2009). Attending orientation on revised PCOM guidelines for financial management, procurement & human resources management organized by UNDP, Islamabad, Pakistan (January 2011).

VIII). Achievements
Internal audit of regional provincial offices spot checks (quarterly semi annually & annually) Operational effectiveness through establishing procedures & processes. Organized bulk procurement of equipment, furniture & vehicle. Human Resources development Report Training manual for farmers, Project Staff and water users Establishment of demo projects National mass awareness campaign

Bilal Mehmood Bhatti>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>bilalbhatti2k5@yahoo.com, bilalundp86@gmail.com

BILAL MEHMOOD BHATTI

Organized Essay compition Recruited 20 staff. Conducted a Competition on Water Conservation

IX). TRAININGS CONDUCTED

Conducted training on Project Cycle Operations Manual (PCOM) and Project Management Information System (PROMIS) for staff of Project Management Unit. Conducted training on effective use of water for Industrial Sector, Domestic Sector, Agriculture Sector, Earth day, World Water Day, Teachers & Ulemahs. Conducted training on Project Cycle Operations Manual (PCOM) and Project Management Information System (PROMIS) for staff of Project Management Unit (PMU) and five Regional Offices of Mass Awareness for Water Conservation & Development (MAWCD) Project (March 2009) and refresher course (January 2010). Conducted training for Government bodies on effective use of Water and its conservation.

X). LANGUAGES
Language English Urdu Arabic Read Fluently Fluently Fluently Write Fluently Fluently Speak Fluently Fluently Understand Easily Easily -

XI). REFERENCES

Dr. Muhammad Aslam Tahir, Chairman, Pakistan Council of Research in Water Resources, H-8/1 Khayaban-e-Johar, Islamabad, Pakistan; Tel: +92 51 9101275 Dr. Abdul Majeed National Project Manager- UNDP (Mass Awareness for Water Conservation and Development) H-8/1 Khayaban-e-Johar, Islamabad, Pakistan; Tel: +92 51 9241645 Ms. Maryam Yunus, Communication Officer (WHO), Chak Shahzad, Islamabad, Pakistan; Email: maryam.yunus@gmail.com Tel: +92 300 8481074. Syed Ahsan Raza Gillani, Admin and Finance Officer-UNDP (Mass Awareness for Water Conservation and Development) H-8/1 Khayaban-e-Johar, Islamabad, Pakistan; Tel: +92 51 9234020.

Bilal Mehmood Bhatti>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>bilalbhatti2k5@yahoo.com, bilalundp86@gmail.com