Huddleston PTO 2010-11 School-Year Budget June 30, 2011 Year-end

INCOME Catalog Fundraiser, Net PTO Donations/Membership Dues Basket Raffle, Net Fall Festival, Net Grocery Cards, Net, c, d Box Tops, Net Publix Partners Card Program Gift Cards, Net, c Target Credit Card Program Recycling Spring Fling School Supply Kits Directory, Net School Spirit Items Lands End Kroger Earning Plus Learning, a Original Art, a Playground, a Family Nights: Jump2it Moe's Johnny's Pizza Mellow Mushroom Rita's Bruster's Dairy Queen Blimpie Smoothie King El Ranchero Urban Jungle TCBY IHOP Mike & C's Total Income: EXPENSES Newsletter / Constant Contact CPA, Tax Prep for Prior Year PTO Supplies/Publicity Insurance Bank Charges Historian Annual Corporation Registration Programs: Learning Center Cultural Arts Reading Counts Hospitality Grounds Committee: Landscaping Clinic Technology Media Center TOTY Silver Sponsorship NTAF Southeast Kidney Transplant Fund Educational Enhancements: Teacher Supply Money, b Grade/School Requests Recreation Buckets Playground Contribution Total Expenses: 10-11 Net Change in Cash 2010-11 Budget 8,200.00 5,100.00 3,250.00 2,500.00 2,500.00 1,500.00 850.00 500.00 250.00 250.00 200.00 100.00 (350.00) -----------450.00 350.00 300.00 200.00 100.00 100.00 120.00 $26,470.00 2010-11 Budget 700.00 395.00 350.00 340.00 50.00 50.00 30.00 -----------8,700.00 2,450.00 1,400.00 1,500.00 600.00 350.00 300.00 220.00 100.00 -----------4,500.00 4,775.00 $26,810.00 $(340.00) 2010-11 Actual 6,768.29 4,987.50 4,343.07 4,096.37 1,198.56 2,255.40 1,368.13 (133.70) 265.74 323.11 601.54 3,494.36 242.45 (189.75) -----------92.00 87.66 495.00 49.79 112.59 58.18 50.00 26.48 70.00 220.00 220.00 90.44 190.00 35.00 $31,418.21 2010-11 Actual 168.00 394.19 316.27 340.00 40.00 75.00 -----------8,515.12 2,239.95 850.00 1,262.78 836.14 58.35 148.17 100.00 300.00 -----------4,250.00 8,099.24 1,550.00 1,500.00 $31,043.21 $375.00 Budget/Actual Diff (1,431.71) (112.50) 1,093.07 1,596.37 (1,301.44) 755.40 518.13 (633.70) 15.74 73.11 401.54 3,394.36 592.45 (189.75) -----------(358.00) (262.34) 195.00 (150.21) 12.59 (41.82) 50.00 26.48 70.00 100.00 220.00 90.44 190.00 35.00 $4,948.21 Budget/Actual Diff (532.00) (0.81) (33.73) (10.00) (50.00) 45.00 -----------(184.88) (210.05) (550.00) (237.22) 236.14 (291.65) (300.00) (71.83) 300.00 -----------(250.00) 3,324.24 1,550.00 1,500.00 $4,233.21 $715.00

g g

g g g g

e e e

PTO Bal. @ 7/1/2010 10-11 Net Effect of Accounting Corrections 10-11 Net Change in Cash PTO Bal. @ 6/30/2011

12,000.00 0.00 375.00 12,375.00

Net Asset Carryover for 2010-11 Asset: Cash Asset: Gift Card Inventory Asset: Grocery Card Inventory Liability: Hound Dollars Net Asset Carryover $12,375.00 $2,435.00 $2,125.00 ($35.00) $16,900.00 e

a > Net proceeds are paid to the school, which has zero net effect on the budget. b >Per 8/17/2010 minutes, PTO approved $100 for each returning teachers and $150 for each new teachers. There were 41 returning teachers and 1 new teacher. c > SCRIP accounts renamed for clarity. Grocery Cards program include only Kroger and Publix. All other vendors make up the Gift Cards program. d > Net includes all administrative costs for both the Grocery Cards and Gift Card programs. Does not include expesed gift cards; just expensed grocery cards. e > Per 5/3/2011 minutes, PTO officers where authorized to allocate the budget surplus and set the net asset carryover. The net asset carryover was set at $16,900 (see above for breakout). The budget surplus allocation were as follows: $1,550 to provide each classroom with $50 dollars to purchase toys and equipment for recess. An additional $1,500 was contributed to the schools swing set fund. A $300 contribution to NTAF Southeast Kidney Transplant Fund was made in support of a Huddleston student diagnosed with end-stage kidney disease. An additional $240 was approved for the Grounds Committee. All remaining surplus above the net asset carryover($3,324.24) provided additional funding for grade and school requests. f > Accrued income (cash + inventory - Hound Dollars -or- vendor discounts - all expenses) was $3,288.56 for the Grocery Cards program and $2,301.30 for the Gift Card program. There was a liability of $35 for Hound Dollars. g > Budget for account was overestimated. h > More inventory was purchased for school spirit items. School spirit inventory purchases are infrequent do not occur on a annual basis; therefore, income is lower than in previous years. i > Annual Corporate Registration fee increased by $20. The PTO was assessed a late fee of $25.

Huddleston Elementary PTO Cash Flow 5/3/2011 - 6/30/2011

Balance @ 5/3/2011 ADJUSTMENTS to GL None Total Effect of Adjustments Corrected Balance @ 5/3/2011 CASH INFLOWS Grocery Cards, Net Gift Cards, Net Basket Raffle, Net School Supply Kits Spring Fling, Net Spirit Nights:Johnny's Pizza Spirit Nights:TCBY Spirit Nights:Urban Jungle Spirit Nights:Moe's Spirit Nights:Dairy Queen Spirit Nights:Rita's School Spirit Items Catalog Fundraiser Recycling Total Cash Inflows CASH OUTFLOWS Learning Center Reading Counts Hospitality Playground, Net NTAF Southeast Kidney Transplant Fund Grounds Committee: Landscaping PTO Supplies/Publicity Clinic Original Art Cash Contributions to Huddleston ES Grade/School Requests Recreation Buckets Playground Contribution Total Cash Outflows Change in Cash flow Balance @ 6/30/2011 (8,099.24) (1,550.00) (1,500.00) (15,569.64) 12,912.65 12,375.00 (1,635.72) (850.00) (731.45) (326.00) (300.00) (283.19) (201.69) (80.35) (12.00) 11,677.00 8,529.30 4,343.07 3,161.00 351.54 100.00 90.44 56.00 54.90 50.00 26.16 24.00 12.00 6.88 28,482.29 $(537.65) $(537.65)

Verify