Country Version Poland

SAP R/3 Enterprise, SP 11

HEL P. C AI NT PL

SAP Online Help

SAP R/3 Enterprise, SP 11

Copyright
© Copyright 2003 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, DB2 Universal Database, OS/2®, Parallel Sysplex®, MVS/ESA, AIX®, S/390®, AS/400®, OS/390®, OS/400®, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere®, Netfinity®, Tivoli®, Informix and Informix® Dynamic ServerTM are trademarks of IBM Corporation in USA and/or other countries. ORACLE® is a registered trademark of ORACLE Corporation. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group. Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MarketSet and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, SAP Logo, R/2, R/3, mySAP, mySAP.com and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are trademarks of their respective companies.

2

SAP Online Help

SAP R/3 Enterprise, SP 11

Icons
Icon Meaning Caution Example Note Recommendation Syntax

Typographic Conventions
Type Style Example text Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text EXAMPLE TEXT Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
ENTER

Example text

EXAMPLE TEXT

Keys on the keyboard, for example, function keys (such as F2) or the key. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Example text <Example text>

3

SAP Online Help

SAP R/3 Enterprise, SP 11

Poland Financial Accounting (FI) Taxes (FI-AP/AR) Tax Code VAT Register General Ledger Accounting (FI-GL) Chart of Accounts Financial Statement Version Document Journal G/L Account Balances and Line Items Material Subledger Accounts Payable (FI-AP) Vendor Master (Control Data) Vendor Master (Payment Transactions) Payments Vendor Balances and Line Items in Local Currency Accounts Receivable (FI-AR) Customer Master (Control Data) Customer Master (Payment Transactions) Customer Balances and Line Items in Local Currency Bank Accounting (FI-BL) Bank Key Bank Account Number Printout of Cash Journal Receipts Asset Accounting (FI-AA) Fixed Asset Ledger Controlling (CO) Cost Element Cost Element Group Materials Management (MM) PKWiU Sales and Distribution (SD) Sales and Billing Tax Invoice Correction Tax Invoice Output Pricing Procedure Rounding Automatic Transfer of Billing Date to Accounting Documents

6 7 8 9 11 13 14 15 16 17 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 4

SAP Online Help SAP R/3 Enterprise. SP 11 5 .

At year-end.]. As well as the generic SAP R/3 functions. with some additional features in Logistics as well. You can also prepare a copy of the VAT register for submission to the tax authorities. you can also make payments by generating electronic files in a range of formats supported by different banks. y y Materials Management (MM) supports the PKWiU material classification system. This documentation explains how the country-specific functions work and what Customizing settings are made by the country template. Country Template To allow you to customize your Polish company codes more quickly. and in the cash journal. you can calculate depreciation on assets using Polish depreciation methods.] to help you customize the system according to local requirements. Sales and Distribution (SD) allows you to print out tax invoices and correction tax invoices in the approved format. For example. It does not cover the generic functions.SAP Online Help SAP R/3 Enterprise. The main areas are as follows: y The Financial Accounting component (FI) contains a number of features that allow you to carry out day-to-day activities following Polish requirements. which are described in the rest of the SAP Library. In conjunction with add-on programs. it comprises functions designed for laws and business practices particular to Poland. SP 11 Poland This country version [Ext. you can use the Polish country template in the Country Installation Program [Ext. it automatically calculates VAT (value-added tax) at the local rates. and a country template [Ext.] [Ext. 6 .] is designed for use by businesses with operations in Poland. you can prepare general purpose financial statements and other statutory reports (lists of postings to the general ledger and subsidiary ledgers) in the approved format. Features Country-Specific Functions Most of the country-specific functions for Poland relate to Financials. you can print out receipts for cash disbursements and cash receipts in the approved format. At month-end.

you can calculate depreciation on assets using Polish depreciation methods. You can also prepare a copy of the VAT register for submission to the tax authorities. At month-end. you can print out receipts for cash disbursements and cash receipts in the approved format. In conjunction with add-on programs. At year-end. The following documentation describes these aspects of the component. you can also make payments by generating electronic files in a range of formats supported by different banks. 7 . you can prepare general purpose financial statements and other statutory reports (lists of postings to the general ledger and subsidiary ledgers) in the approved format. and in the cash journal. it automatically calculates VAT (value-added tax) at the local rates. Features The Financial Accounting component (FI) contains a number of features that allow you to carry out day-to-day activities following Polish requirements.SAP Online Help SAP R/3 Enterprise. For example. SP 11 Financial Accounting (FI) Purpose The Financial Accounting (FI) component covers the most important laws and business practices specific to Poland.

You can also prepare a copy of the VAT register for submission to the tax authorities. SP 11 Taxes (FI-AP/AR) Purpose The Taxes (FI-AP/AR) component covers the most important laws and business practices specific to Poland.SAP Online Help SAP R/3 Enterprise. The tax procedure works with tax codes for calculating taxes according to Polish requirements. For generic information about Taxes. using a tax procedure for Poland. The following documentation describes these aspects of the component. see Taxes (FI-AP/AR) [Ext. 8 . TAXPL. Features The system automatically calculates VAT (value-added tax) at the local rates.] .

which lists tax-exempt transactions separately from others. and zero rate. Finally. In tax invoices [Page 42].SAP Online Help SAP R/3 Enterprise. use the separate tax codes provided for these purposes. The tax -exempt tax codes control both of these functions. Use The country template for Poland comes with tax codes for VAT (value-added tax) at the standard rate (22%). The following tables show which tax codes are provided for which purpose. and for purchases of assets (0%. Separate tax codes are also provided for zero-rated exports. tax-exempt transactions also have to be marked as such. so that you can remit and report the corrected tax amounts separately to the tax authorities (see also Correction Tax Invoice [Page 43]).]. reduced rate (7%). and which tax code you can use to make corrections. if you need to correct a tax invoice. Tax Codes for Output Tax on Goods and Services Code A0 A2 A5 A9 E0 Tax rate (%) 0 7 22 0 (tax exemptions) 0 (exports) Code for correction C0 C2 C5 C9 E4 Tax Codes for Input Tax on Goods and Services Code F0 F2 F5 F9 Tax rate (%) 0 7 22 0 (tax exemptions) Code for correction L0 L2 L5 L9 Tax Codes for Input Tax on Assets Code S2 Tax rate (%) 7 Code for correction U2 9 . 7%. and 22%). see Tax Codes [Ext. There are also tax codes for tax-exempt goods and services. These tax codes are used by the VAT Register [Page 11]. SP 11 Tax Code Definition A two-digit code that represents the specifications used for calculating and displaying tax. Examples of the specifications defined under the tax code are: y y y Tax rate Type of tax (input tax or output tax) Calculation method (percentage included or percentage separate) For generic information about tax codes.

SP 11 S5 S9 22 0 U5 U9 10 .SAP Online Help SAP R/3 Enterprise.

11 . If you use Financial Accounting (FI) for invoicing purposes. on the SAP Easy Access screen. The contents of this field are also printed in the VAT register. This is especially important if you want to create a register of correction documents for SD invoices. Prerequisites You have maintained the NIP number in all customer master records (see Customer Master (Control Data) [Page 26]). y Documents Posted from SD The report covers documents that have been posted from SD. The parameters are as follows:  All Documents Displays all documents posted from SD together with the other documents. so enter the reference document number in all accounting documents in Accounts Payable (FI-AP) and Accounts Receivable (FI-AR). the system can fill out this field automatically (see Automatic Transfer of Billing Date to Accounting Documents [Page 47]). Features Selection Fill out the fields as follows: y Cleared Vendor Items Only Creates a register of the VAT for vendors operating recognized businesses for people with disabilities. If you use Sales and Distribution (SD) for invoicing purposes. enter the billing date in each document manually. You have also filled out the following fields when posting accounting documents: y Reference Document Number The VAT register shows the reference number from all correspondence with customers and vendors. y Document Header Text This field has to contain the billing date. To access the report. the system takes the posting date of the accounting document to be the billing date. choose Enter in order to be able to make an entry in the Document Type for Clrg Doc field. The register only covers documents where all payables are covered by a single vendor item and this item has been cleared. This field corresponds to the Tax Date field on the VAT Register selection screen. After selecting this checkbox.SAP Online Help SAP R/3 Enterprise. This information is required for all documents that contain VAT items. SP 11 VAT Register Use You use this report to prepare VAT registers in accordance with Polish legal requirements. If you leave the field empty. choose Accounting p Financial Accounting p General Ledger p Reporting p Tax Reports p Poland p VAT Register. It covers all of the VAT registers that you are required to submit each month under the VAT-7 regulation.

gross. y Process Customs Documents Creates a register of customs documents. The report does not check the documents. y Tolerance for VAT Rounding Determines how the system rounds VAT. The Gross and Net columns contain zeros. broken down by VAT code. All the entries in this register are contained in the VAT column.  Correction Documents Only Displays correction documents posted from SD only. SP 11  Displays only documents posted from SD. gross. choose Enter in order to be able to specify the various tax codes.SAP Online Help No Correction Documents SAP R/3 Enterprise. The report checks the different amounts in the line items to make sure that they add up correctly (for example. if the net amount plus the VAT equals the gross amount). Docs w Errors in Totals Determines whether you want documents with errors to be included in the totals for each VAT type. as follows:   2: Rounds VAT to two decimal places 1: Rounds VAT to one decimal place You can only run the report for one company code at a time. This field is only available when you select No Correction Documents or Correction Documents Only and choose Enter. and net amounts for each document type. Any documents with line items that are incorrect are marked accordingly. The list of incorrect documents also shows the cause of the error. The total VAT. Output The list shows the gross and net amounts and VAT for each document. After selecting this checkbox. and net amounts for each document type are shown at the end of the list. y Subledger Account Address Data Shows the business address data for each line item.  Document Type Accounting document type of the documents posted from SD (usually RV). 12 . but without correction documents. y Incl. y Display Totals Only Shows the total VAT. The individual documents are not listed.

Country Template The country template for Poland comes with a sample chart of accounts that reflects local business practice. The following documentation describes these aspects of the component.SAP Online Help SAP R/3 Enterprise. G/L Account Balances and Material Subledger. the generic reports have been enhanced to cover Polish legal requirements. see General Ledger Accounting (FIGL) [Ext. where these requirements cannot be met by the generic reports. for example. such as the Document Journal. 13 . In other cases. For generic information about FI-GL.]. SP 11 General Ledger Accounting (FI-GL) Purpose The General Ledger Accounting (FI-GL) component covers the most important laws and business practices specific to Poland. Features Country-Specific Features Country Version Poland comes with some reports of its own for preparing general purpose financial statements.

]. Structure The chart of accounts is structured to reflect local business practice. the system assigns this chart of accounts to it and to the controlling area (also called PL01). and deferrals Revenues and revenue-related expenses Stockholders' equity. CAPL. accounts receivable. excise duty liabilities) Materials and trading goods Expenses Goods. SP 11 Chart of Accounts Definition See Chart of Accounts [Ext.SAP Online Help SAP R/3 Enterprise. When you create a company code using the country template for Poland (company code PL01). and financial results Non-balance sheet accounts 14 . deferred tax). accruals. special funds. reserves (company pension reserves. It consists of several account classes as follows: Account class 00 01 02 03 04 06 07 08 09 Use Fixed assets Financial resources and other short-term financial assets Settlements and claims (accounts payable. Use Country Version Poland comes with its own chart of accounts.

It covers all accounts: assets. BAPL. liabilities and stockholders' equity. SP 11 Financial Statement Version Definition See Financial Statement Versions [Ext. Use Country Version Poland comes with a financial statement version.SAP Online Help SAP R/3 Enterprise. and profit and loss accounts.]. 15 . see Changing a Financial Statement Version [Ext. which you can use to prepare financial statements.]. For information about changing financial statement versions. Structure The financial statement version is structured according to statutory requirements.

SAP Online Help SAP R/3 Enterprise. choose Accounting p Financial Accounting p General Ledger p Information System p General Ledger Reports p Document p General p Document Journal p Document Journal. the system displays an output list as normal. 16 . SP 11 Document Journal Use You use the generic Document Journal report to prepare a general journal as per the Polish Accounting Act (article 13. To access the report. Features Selection Enter data as required. The list shows who posted each document. The start of the list is marked with the words "Start of List. in the Additional Header field. but with the following additions: y y y y The words "Accounting Ledger" are printed at the top of the list. from the SAP Easy Access screen. The law requires you to prepare a journal for each posting period by the end of the fiscal year at the latest. and." and the end of the list is marked "End of List. type Accounting Ledger Output When you run the report for a Polish company code. The layout of the journal meets Polish legal requirements (see "Output" below).1)." Running totals are printed at the bottom of every page.

choose Accounting p Financial Accounting p General Ledger p Information System p General Ledger Reports p Account Balances p Poland p G/L Account Balances and Line Items. The features specific to Poland are as follows: y Reporting Period You can either run the report by posting period or calendar month (see ³Use´ above). SP 11 G/L Account Balances and Line Items Use You use this report to prepare a list of G/L account balances and line items according to Polish legal requirements.SAP Online Help SAP R/3 Enterprise. date (8 characters). Features The report is similar to the generic G/L Account Balances report (see Account Balances [Ext. y Display Line Items Shows all of the line items as well as the account balances. the system prints a microfiche line at the top of every page. but offers a number of features specific to Poland. but. G/L account number (10) There are no spaces in the line. from the SAP Easy Access screen. Selection On the selection screen. if your posting periods are longer than a month. company code (4). The law requires you to prepare the report at the end of each posting period. the balance carried forward from the previous year is not included here or in any of the following information. RFIDPL15001. The microfiche line is as follows: Client (3 characters). Output For each G/L account. To access the report. the output list shows the information in two lines. user name (12). except for between your user name and the company code. enter data as required. Line 1 contains the following information: y y The balance carried forward from the previous year The balance at the start of the period (debit or credit) This means the balance of any postings from previous periods this year. time (6). y Microfiche Line If you select this indicator. y Total credits and total debits posted to this account during the period Line 2 shows this information: y y Balance of debits and credits posted to this account during the period Total credit and debit balances at the end of the period (all credit and debit postings made to this account in the fiscal year to date) 17 . you must prepare the report at the end of each calendar month as well.]). which serves as an index when you store the report on microfiche.

SP 11 y Balance of total credits and debits at the end of the period (balance of all credit and debit postings made to this account in the fiscal year to date) Line 3 shows the line items. In addition.SAP Online Help SAP R/3 Enterprise. if you selected that option. the list also shows: y y The words "Start of List" and "End of List" at the beginning and end of the list Running totals at the bottom of each page 18 .

SAP Online Help SAP R/3 Enterprise. SP 11 Material Subledger Use You use this report to print a list of all line items relating to materials. it also covers related items. y y The total debit and credit amounts posted to it during the period The closing balance The list shows running totals at the foot of each page. from the SAP Easy Access screen. for VAT. It shows all of the line items posted to each G/L account. For each G/L account and plant. and finished materials themselves. Features Selection To hide the line items from the output list (see below) and show the totals per G/L account and plant only. in accordance with Polish legal requirements. with subtotals for each plant. semifinished. choose Accounting p Financial Accounting p General Ledger p Information System p General Ledger Reports p Account Balances p Poland p Material Subledger. Prerequisites You have not archived any of the accounting documents covered by the report. the output list shows the G/L accounts containing line items for materials. As well as line items for raw. Output By default. for example. 19 . To access the report. the output list shows: y The beginning balance The beginning balance is the balance of all amounts posted in the current fiscal year up until the first date of the report. It does not include any postings from previous years. select Totals Only.

the country template for Poland comes with settings that enable you to make electronic payments in various file formats. For generic information about FI-AP. Features Country-Specific Functions In Country Version Poland. the vendor master allows you to record your vendors¶ NIP numbers. 20 .]. and enter their bank details in the format required. Country Template In conjunction with add-on programs. It also comes with a report that you can use to prepare a statutory list of vendor balances in local currency and open customer items. SP 11 Accounts Payable (FI-AP) Purpose The Accounts Payable (FI-AP) component covers the most important laws and business practices specific to Poland.SAP Online Help SAP R/3 Enterprise. see Accounts Receivable and Accounts Payable: Overview [Ext. The following documentation describes these aspects of the component.

See also: Vendor Master (Payment Transactions) [Page 22] 21 .]. from the SAP Easy Access screen. as required by law.] in the Tax Number 1 field. Use On the Control Data sreen.SAP Online Help SAP R/3 Enterprise. To access the vendor master. enter each vendor¶s NIP number [Ext. SP 11 Vendor Master (Control Data) Definition The part of the vendor master record where you record general information about a vendor. The system can then print the NIP number on all documents involving taxes. see Vendor Master Data [Ext. choose Accounting p Financial Accounting p Accounts Payable p Master Records p « For generic information about the vendor master.

SP 11 Vendor Master (Payment Transactions) Definition The part of the vendor master record where you record a vendor¶s bank details. Use On the Payment Transactions screen. from the SAP Easy Access screen. See also: Vendor Master (Control Data) [Page 21] 22 . choose Accounting p Financial Accounting p Accounts Payable p Master Records p « For generic information about the vendor master.]. enter the vendor¶s bank number as described in Bank Account Number [Page 31]. see Vendor Master Data [Ext.SAP Online Help SAP R/3 Enterprise. To access the vendor master.

] 23 . see SAP Note 153630. SP 11 Payments Use SAP R/3. You can either print out the payment instructions on payment slips. Activities To create payment slips (payment method P). by creating a file with the payment instructions. use the print program J_1P0042 See also: Country-Specific Payment Methods [Ext. comes with all the settings you need to make bank transfer payments. in conjunction with add-on programs. (KIR SA) ING¶s ING format Prerequisites You have: y y Installed the print program J_1P0042 Installed the SAPscript forms for printing the payment slips   J_1P_PRZELEW_4X4: Full payment slip (4 copies) J_1P_PRZELEW_ISO: Shortened payment slip (2 short copies and 2 long copies) J_1P_PRZELEW02: Payment slip for payments to tax offices (special fields used)  For more information. To create electronic payment files (payment method E). use the print program RFFOD__U. SAP R/3 supports the electronic file formats used by the following banks: y y y y Bre Bank¶s BRESOK system Citibank¶s PLI format ING¶s and ABN-AMRO¶s versions of the ELIXIR format published by National Clearing House Co. the document type KA. or you can make the payments electronically.SAP Online Help SAP R/3 Enterprise. and one of the appropriate forms listed above.

SP 11 Vendor Balances and Line Items in Local Currency Use You use this report to prepare a statement of your accounts payable in accordance with Polish legal requirements.SAP Online Help SAP R/3 Enterprise. user name (12). y Display Line Items Shows all of the line items as well as the account balances. if you selected that option Special G/L transactions are shown separately from standard transactions. choose Accounting p Financial Accounting p Accounts Payable p Reporting p Poland p Vendor Balances and Line Items in Local Currency. which serves as an index when you store the report on microfiche. enter data as required. time (6). Features Selection On the selection screen. the output list shows: y y y y y The opening balance at the start of the fiscal year The opening balance for the reporting period Total debits and total credits posted during the reporting period The closing balance The line items. the system prints a microfiche line at the top of every page. Output For each vendor. except for between your user name and the company code. The microfiche line is as follows: Client (3 characters). date (8 characters). company code (4). vendor (10) There are no spaces in the line. y Microfiche Line If you select this indicator. G/L account number (10). from the SAP Easy Access screen. RFIDPL10001. The list shows: y y Running totals at the bottom of each page The words ³Start of List´ and ³End of List´ at the beginning and end of the list 24 . Some special features are: y Special G/L Balances Shows special G/L transactions. The report is a localized version of the generic Vendor Balances in Local Currency report To access the report.

the customer master allows you to record your customers¶ NIP numbers. 25 . Features In Country Version Poland. and enter their bank details in the format required. For generic information about FI-AR. The following documentation describes these aspects of the component.SAP Online Help SAP R/3 Enterprise. It also comes with a report that you can use to prepare a statutory list of customer balances in local currency and open customer items.]. see Accounts Receivable and Accounts Payable: Overview [Ext. SP 11 Accounts Receivable (FI-AR) Purpose The Accounts Receivable (FI-AR) component covers the most important laws and business practices specific to Poland.

choose Accounting p Financial Accounting p Accounts Receivable p Master Records p « For generic information about the customer master. SP 11 Customer Master (Control Data) Definition The part of the customer master record where you record general information about a customer. as required by law. on the SAP Easy Access screen.].SAP Online Help SAP R/3 Enterprise. To access the customer master. enter the customer¶s NIP number [Ext. See also: Customer Master (Payment Transactions) [Page 27] 26 . The system can then print the NIP number on all documents involving taxes. see Customer Master Data [Ext. Use On the Control Data tab.] in the Tax Number 1 field.

Use On the Payment Transactions tab. from the SAP Easy Access screen. SP 11 Customer Master (Payment Transactions) Definition The part of the customer master record where you record a customer¶s bank details. choose Accounting p Financial Accounting p Accounts Receivable p Master Records p « For generic information about the customer master. see Customer Master Data [Ext. See also: Customer Master (Control Data) [Page 26] 27 . To access the customer master. enter the customer¶s bank number as described under ³Master Data´ in Bank Account Number [Page 31].].SAP Online Help SAP R/3 Enterprise.

To access the report. SP 11 Customer Balances and Line Items in Local Currency Use You use this report to prepare a statement of your accounts receivable in accordance with Polish legal requirements. G/L account number (10). y Display Line Items Shows all of the line items as well as the account balances. user name (12). which serves as an index when you store the report on microfiche. Output For each customer. customer (10) There are no spaces in the line. Features Selection On the selection screen. time (6). The report is a localized version of the generic Customer Balances in Local Currency report. The microfiche line is as follows: Client (3 characters). date (8 characters). Some special features are: y Special G/L Balances Shows special G/L transactions. except for between your user name and the company code.SAP Online Help SAP R/3 Enterprise. from the SAP Easy Access screen. the system prints a microfiche line at the top of every page. if you selected that option Special G/L transactions are shown separately from standard transactions. company code (4). y Microfiche Line If you select this indicator. RFIDPL10001. the output list shows: y y y y y The opening balance at the start of the fiscal year The opening balance for the reporting period Total debits and total credits posted during the reporting period The closing balance The line items. enter data as required. The list shows: y y Running totals at the bottom of each page The words ³Start of List´ and ³End of List´ at the beginning and end of the list 28 . choose Accounting p Financial Accounting p Accounts Receivable p Reporting p Poland p Customer Balances and Line Items in Local Currency.

For generic information about FI-BL. Features Country Version Poland comes with its own program for use with the cash journal.]. see Bank Accounting (FI-BL) [Ext.SAP Online Help SAP R/3 Enterprise. The following documentation describes these aspects of the component. so that you can printing cash receipts in the required format. 29 . There are also special procedures that you have to follow for maintaining bank numbers. SP 11 Bank Accounting (FI-BL) Purpose The Bank Accounting (FI-BL) component covers the most important laws and business practices specific to Poland.

]. you must use the bank number as the bank key in SAP R/3 so that you can enter the bank number in the correct format. Customizing In Customizing for Global Settings.SAP Online Help SAP R/3 Enterprise. Master Data When you create a bank master record [Ext. enter 1 (bank number). In the Bank Key field. use the bank number as the bank key. SP 11 Bank Key Definition A key that identifies a bank within SAP R/3. 30 . define the bank number as the bank key by choosing Set Countries p Set Country-Specific Checks. Use In Poland.

Use When you enter your own bank account numbers (in your house bank details). see ³Structure´ below. The first part of the account number is the bank number (in the example. SP 11 Bank Account Number Definition A unique identification key for a bank account. to enter a customer¶s bank account number 12345678 -12345678-1234-12345-1231234 in its master record. and the 16-digit bank account number. 31 . and enter it in the Alternatively. and Reference Details fields respectively. For information about the formats. or your customersµ or vendorsµ account numbers (in their master records). enter it as follows: y y y Bank Key: 12345678 Bank Account: -12345678-1234Reference Details: 12345-123-1234 . 1042956). bank account numbers start with PL (for Poland). choose dialog box that appears.SAP Online Help SAP R/3 Enterprise. Bank Account. bank account numbers in Poland can be either 18 or 34 digits long. For example. The bank account number consists of several components which are separated by a hyphen ( ). In the IBAN format. Structure In the old format. for example 12401994-1042956-2700-00001. split the number into three parts and enter them in the Bank Key. Note that the old bank account number format is being phased out and will be replaced by the IBAN bank account number format. To enter any bank account number in the old format. followed by a two-digit check digit. proceed as follows. to enter the bank number in the IBAN format. the eight-digit bank number.

SP 11 Printout of Cash Journal Receipts Use In Poland. See also: Cash Journal [Ext.] in the documentation for the Czech Republic. see Printout of Cash Journal Receipts [Ext. you print out cash journal receipts (for cash receipts and disbursements) in the approved format. For these purposes.] 32 . For more information. you use a different program and a different SAPscript form from most other countries.SAP Online Help SAP R/3 Enterprise. Use the print program originally intended for the Czech Republic and Slovakia.

SAP Online Help SAP R/3 Enterprise. see Asset Accounting (FI-AA) [Ext. as required by law. For generic information about FI-AA.]. Features Country-Specific Functions Country Version Poland comes with a report that allows you to prepare a list of assets. It also comes with a changeover method (6) that switches from the declining-balance to the straight-line method of depreciation. SP 11 Asset Accounting (FI-AA) Purpose The Asset Accounting (FI-AA) component covers the most important laws and business practices specific to Poland. The following documentation describes these aspects of the component. 33 . but not until the year after the straight-line method first yields more depreciation than the declining-balance method (see Changeover Method [Ext.]).

choose Accounting p Financial Accounting p Fixed Assets p Information System p Reports on Asset Accounting p Preparations for Closing p Country-Specifics p Poland p Fixed Asset Ledger. You may therefore not be able to calculate the book value of the asset. SP 11 Fixed Asset Ledger Use You use this report to prepare a list of assets in accordance with Polish legal requirements. on the SAP Easy Access screen. which you access under Accounting p Financial Accounting p Fixed Assets p Information System p Reports on Asset Accounting p Cost Accounting p Depreciation and Interest. To access the report. The report calculates the values using the same methods as the Depreciation and Interest [Ext. 34 .] report. Features Output The list shows the following: y y y y y y The total acquisition and production costs in the report year up to the report date The accumulated acquisition and production costs at the start of the report year The accumulated depreciation at the start of the report year The book value of each asset at the start of the report year The depreciation planned for the report year to the report date The value of the asset as at the report date The list does not show the total amount of depreciation in the report year.SAP Online Help SAP R/3 Enterprise.

]. The following documentation describes these aspects of the component. 35 . For generic information about CO.SAP Online Help SAP R/3 Enterprise. SP 11 Controlling (CO) Purpose The Controlling (CO) component covers the most important laws and business practices specific to Poland. Features The country template for Poland comes with cost elements and cost element groups that reflect local business practice. see Controlling (CO) [Ext.

It provides primary cost elements for the G/L accounts for expenses and revenues (account classes 4 and 7 respectively). You can use them as the basis for creating cost elements of your own.SAP Online Help SAP R/3 Enterprise. The country version also comes with sample secondary cost elements for the purposes of cost allocation.]. SP 11 Cost Element Definition See Cost Elements [Ext. which are assigned to controlling area PL01. These cost elements match the sample chart of accounts. Use Country Version Poland comes with its own set of cost elements. CAPL. 36 . They are contained in account class 9.

Use Country Version Poland comes with its own cost element group.SAP Online Help SAP R/3 Enterprise. SP 11 Cost Element Group Definition See Cost Element Groups [Ext. Structure CAPL consists of the following subgroups: Subgroup CAPL-1 CAPL-2 CAPL-3 CAPL-4 CAPL-5 Description Material expense and purchased services Personnel cost planning Other costs Secondary costs Revenues 37 .]. CAPL.

SP 11 Materials Management (MM) Purpose The Materials Management (MM) component covers the most important laws and business practices specific to Poland. 38 . Features Country Version Poland supports the use of the PKWiU material classification.SAP Online Help SAP R/3 Enterprise. The following documentation describes these aspects of the component.

39 . in the Control Code field. reports. and other business documents. Master Data You assign a PKWiU to each of your material master records. choose Logistics p Materials Management p Material Master p Material p « You enter the PKWiU on the Foreign Trade: Import Data tab. Use In SAP R/3. Customizing You enter the PKWiUs in Customizing for Logistics ± General. SP 11 PKWiU Definition A number used in Poland to classify materials according to the Polish Classification of Goods and Services. and print the material¶s PKWiU in correspondence. and by the finance ministry to categorize materials for the purposes of taxation. The system is used by the Central Statistics Office to prepare manufacturing statistics. by choosing Material Master p Material IDs p Maintain PKWiUs. To access the material master. When you create a tax invoice in Sales and Distribution (SD). on the SAP Easy Access screen.SAP Online Help SAP R/3 Enterprise. you define the PKWiUs in Customizing.]). It has replaced the Systematic List of Products (see SWW [Ext. Day-to-Day Activities You can print the PKWiU in any correspondence and in any statutory reports. The law requires you to print the PKWiU of any of the items are taxed below the standard rate (see Tax Invoice [Page 42]). You can then assign each of your materials a PKWiU. the invoice itemizes the materials that you have sold.

The country template for Poland comes with a range of objects that allow with a pricing procedure for calculating sales prices according to Polish requirements. 40 . The following documentation describes these aspects of the component. Features Country Version Poland allows you to handle the sales and billing processes so that you create tax invoices and correction tax invoices. SP 11 Sales and Distribution (SD) Purpose The Sales and Distribution (SD) component covers the most important laws and business practices specific to Poland. It also includes an output type and a SAPscript form for printing tax invoices and correction tax invoices.SAP Online Help SAP R/3 Enterprise.

The shipping clerk creates a delivery. following the standard procedure [Ext. you have set up the Automatic Transfer of Billing Date to Accounting Documents [Page 47] function. If you discover that the invoice is for too little. SP 11 Sales and Billing Purpose The sales and billing procedure in Poland differs slightly from the standard. The sales clerk creates a sales order. following the standard procedure [Ext. 5.] b. The shipping clerk creates a delivery. following the standard procedure [Ext. following the standard procedure [Ext.]. b.] b. following the standard procedure [Ext. Creates a debit memo request (DR) with reference to the original invoice. The system calculates the prices using the pricing procedure RVAAPL. the billing clerk: a. and prints out a tax invoice. Creates an invoice correction request (RK) with reference to the original invoice. which the law requires you to prepare. Prerequisites You have customized the pricing procedure [Page 45] (which contains information required by the tax invoice) and the output [Page 44] (which generates the tax invoices and correction tax invoices).]. If you discover that there is something else wrong with the invoice. and prints out a correction tax invoice. The billing clerk creates a credit memo request (in the standard system. 3.]. The billing clerk creates an invoice from the delivery.]. The tax invoice shows all the information required. 2.. following the standard procedure [Ext.]. Creates a credit memo (CR). 6. and prints out a correction tax invoice 41 .SAP Online Help SAP R/3 Enterprise. The billing clerk creates a credit memo (G2). document type CR) with reference to the original invoice. 4. Process Flow .]. follow the procedure described below. c. and prints out a correction tax invoice. If you want to use the VAT Register [Page 11]. following the standard procedure [Ext.. The system automatically creates: y y Tax invoices for all invoices involving VAT (value-added tax) Correction tax invoices for any credit memos or debit memos that you create In order for the system to create the correction tax invoices correctly. the billing clerk: a. 1.]. If the customer discovers something wrong with the goods: a. Creates a debit memo (L2). following the standard procedure [Ext. to take into account the creation of tax invoices [Page 42] (and correction tax invoices). following the standard procedure [Ext. again.

SP 11 Tax Invoice Definition A document that shows a value-added tax item and which is recognized by the tax authorities as evidence that a VAT transaction occurred. and to show all the information listed under ³Structure´ below. and net price per item VAT rate and VAT amount The tax invoice must also show the following: y y y For all items taxed at the same rate. Structure The tax invoice header contains the following information: y y y y Names. you can print out a tax invoice using the Output [Page 44] function. create a Correction Tax Invoice [Page 43]. Tax invoices are thus used to substantiate tax returns. Use The law requires you to create a tax invoice within seven days of a sale. You must print out two copies of each tax invoice: The original is marked with the word ³Orygina . When you have created a billing document.´ and the copy with the word ³Kopia. and NIP numbers [Ext.] of the buyer and seller Sale date Tax invoice issue date and number Words ³VAT invoice´ (in Polish.SAP Online Help SAP R/3 Enterprise. Faktura VAT) It must show the following information for each item: y y y y Name of the goods or service PKWiU (for tax-exempt and reduced-rate items only) Unit of measure.´ If you need to correct a tax invoice. addresses. and total gross amount Total amount receivable (including VAT). net price per unit. total VAT. in numbers and in words Signature of a person authorized to issue the tax invoice 42 . the total net amount.

For each line item. or total amount payable (³Do zap aty´). Correction tax invoices are used to substantiate tax returns. if it contains an error in any of the prices. Structure A correction tax invoice shows the information as it was printed on the original tax invoice and as it should be. tax rates. gross values. tax amounts. Use You are required to create a correction tax invoice whenever you need to correct a tax invoice. net price per unit. for example: y y y To grant a customer a discount or rebate or increase the price of goods or services To correct a tax invoice. you can print out a tax invoice using the Output [Page 44] function. or units of measure When a customer returns some goods to you When you have created a billing document. with subtotals for all items that are taxed at the same rate Total amount receivable (preceded by the words ³Do zwrotu´).´ If you have to correct a correction tax invoice. net values.SAP Online Help SAP R/3 Enterprise. SP 11 Correction Tax Invoice Definition A document that serves to correct a tax invoice [Page 42] that you have already issued.´ and the copy with the word ³Kopia. both including VAT and both in numbers and in words Signature of a person authorized to issue the correction tax invoice 43 . You must print out two copies of each tax invoice: The original is marked with the word ³Orygina . quantities. you issue another correction tax invoice. it shows: y y y y Name of the goods or service PKWiU (for tax-exempt and reduced-rate items only) Unit of measure. and net price per item VAT rate and VAT amount It also shows: y y y Total change in the net and gross prices and in the VAT. for example.

44 . You create output types in Customizing for Sales and Distribution (SD). When you create an invoice in Billing. you can print out a tax invoice from it. see Output Processing [Ext. The same form is used for tax invoices and correction tax invoices. For more information. you can print out the tax invoice or correction tax invoice in the approved format using the generic output [Ext. you can print out the tax invoice from the billing document in SD. SP 11 Output Use Once you have created a billing document [Ext.SAP Online Help SAP R/3 Enterprise. The SAPscript form uses information provided by the pricing procedure RVAAPL. You must create an output type [Ext. Activities Customizing Set up the output control so that you can print the tax invoices from billing documents. by choosing Basic Functions p Output Control p Output Determination p Output Determination Using the Condition Technique p Maintain Output Determination for Billing Documents p Maintain Output Types. Day-to-Day Activities When you create a billing document [Ext. request output of the type that you have created.] in the system. when you create a credit or debit memo.] functions.]. Similarly. you can print out a correction tax invoice.] of your own and assign it to the SAPscript form RVINVOICEPL and the standard printing program RVADIN01.]. Features Country Version Poland comes with a SAPscript form that is specifically for output in Poland. To print the output from the billing document. It meets Polish business and legal requirements as described in Tax Invoice [Page 42] and Correction Tax Invoice [Page 43].

delivery costs and so on. you check the pricing procedure by choosing Basic Functions p Pricing p Pricing Control p Define and Assign Pricing Procedures p Maintain Pricing Procedures. Day-to-Day Activities When a clerk creates a sales document or a billing document using this pricing procedure. the tax invoice shows the total VAT due per tax rate and per line item. when you print a tax invoice. and posts this to the appropriate G/L account. Customizing In Customizing for Sales and Distribution (SD). RVAAPL. As well as calculating the prices. the system calculates the total VAT due per tax rate and per line item. For generic information about pricing procedures. you include a reference to these fields. taxes. SP 11 Pricing Procedure Definition A system object that defines the conditions permitted for a document and the sequence in which the system takes these conditions into account during pricing. In the SAPscript form that you use to print out tax invoices.]. see Pricing Procedures [Ext. it also provides the tax invoice with some information. Then. Use Country Version Poland comes with a pricing procedure of its own. the system needs to know how much output tax there is on each item so that it can print it on the tax invoice. Step 905 calculates the total output tax per tax code. 45 . However. Step 906 calculates the output tax per line item. This pricing procedure includes the following features: y y y Steps 720 and 725 round up or down any differences arising from sales discounts (see Rounding [Page 46]). The system does not post any tax from this step (since it is posted in step 905).SAP Online Help SAP R/3 Enterprise.

10 50.043.10 However.40 50.10 701.73 Less discount Less discount Total: Total: 751.00 751. and posts the rounding differences to a profit and loss account. it therefore looks like this: Account Accounts receivable Sales discounts Sales revenues Gains and losses on rounding Debit 701. PLN 10. Example A customer places a sales order for 70 sections of pipe at PLN 10. The system does this automatically.10 0.10 ÷ 70). That means that the customer has to pay PLN 701. That makes a difference per section of approximately PLN 0. the price per pipe section is PLN 10. which gives a total difference of PLN 0. rounded to four decimal places (PLN 701.30.00 701. Since the customer often buys from you. you give it a discount of PLN 50. the price per item has to be rounded to the nearest groszy.73 each.73 70 pipe sections @ PLN 10.30 Credit 46 .0157.02. after the discount. The system automatically rounds this amount up to the nearest groszy. When you post the invoice to Financial Accounting (FI).SAP Online Help SAP R/3 Enterprise.10 751. SP 11 Rounding Use When you give a customer a discount.00 50.10 (before tax): 70 pipe sections @ PLN 10.

This information is then used by the VAT Register [Page 11]. the system transfers the billing date to the Document Header Text field in the corresponding accounting document..]). Reporting When you run the VAT Register for a given period.]). the system copies the billing date into the Document Header Text field in the accounting document. 1. The report then only covers the invoices whose billing date falls within this period.SAP Online Help SAP R/3 Enterprise. 2. Within this project. create a function module for the user exit EXIT_SAPLV60B_001 that reads the billing date and copies it into the Document Header Text field in the accounting document (see Creating Customer-Specific Function Modules [Ext. SP 11 Automatic Transfer of Billing Date to Accounting Documents Use When you create an invoice in Sales and Distribution (SD). Activities Customizing . you enter the first and last dates of that period in the Tax Date field. Create a project for the enhancement SDVFX001 (see Creating an Add-On Project [Ext. Day-to-Day Activities When a sales clerk create a billing document in SD.. 47 .