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DISK-TO-DISK REMITTANCE SYSTEM

(MEMBERS' CONTRIBUTIONS AND MPL REPAYMENTS)


A. REMITTING OFFICER
THRU THE BRANCH OFFICE 1. Using the Disk-to-Disk Remittance System, print separate remittance lists for Members' Contributions (MC) and Multi-Purpose Loan (MPL) repayments. d. If there is any change in the database (change of status, change name, etc), request for updated copy of database.

5. Proceeds to Cash Section (Room 201),


present remittance lists, check payments and stamped remittance list to Cashier.

2. Create softcopy of remittance to a


1.44MB floppy diskette or flash disk. Label diskette and diskette case with employer name and address. Diskette must preferably be with case for protection and always bring backup copy. 3. Prepare separate checks for MC and MPL. 4. Upon remittance: a. Proceed to Members Contribution Division (Room 305) for validation and downloading of databases by presenting the following: remittance lists of MC and MPL - one (1) copy each separate check payments for MC and MPL diskette or flash disk for the soft copy of the remittance. b. If amount in the softcopy does not tally with the hardcopy or if it is unreadable due to disk errors, remitting officer is given the option to correct or post the remittance using the disk-to-disk remittance system installed at Room 305.

code and indicate THRU EXTENSION OFFICES effectivity 1. Using the Disk-to-Disk date
Remittance System, print separate remittance lists for Members' Contributions (MC) and Multi-Purpose Loan (MPL) repayments.

6. Receive Pag-IBIG Fund Receipts (PFR) applicable for MC and MPL.

use

2.

Create softcopy of remittance to a 1.44MB floppy diskette or USB flash disk. Label diskette and diskette case with employer name and address. Diskette must preferably be with case for protection and always bring backup copy. 3. Prepare separate checks for MC and MPL. 4. Upon remittance: a. Proceed to Extension Office to remit MC and MPL repayments by presenting the following: remittance lists of MC and MPL - one (1) copy each separate check payments for MC and MPL softcopy in diskette or flash disk b. If there is any change in the database (change of status, change name, etc), prepare a written notice and attach to the remittance list together with the appropriate MCI form and supporting documents.

c. When amount tallies with the


hardcopy, MCD posts remittance and stamps with D2Disk Complied.

5. Receive Pag-IBIG Fund Receipts (PFR) for MC and MPL and diskette or flash disk. THRU COLLECTING BANKS 1. Using the Disk-to-Disk Remittance System, print separate remittance lists for Members' Contributions (MC) and Multi-Purpose Loan (MPL) repayments.

THRU ELECTRONIC MAIL (E-MAIL) 1. Using the Disk-to-Disk Remittance System, print separate remittance lists for Members' Contributions (MC) and Multi-Purpose Loan (MPL) repayments. 2. If there is any change in the database (change of status, change name etc), prepare a written notice and attach to the remittance list together with indicate the appropriate MCI Form and supporting documents.

2.

Create softcopy of remittance to a 1.44MB floppy diskette. Labels diskette and diskette case with employer name, address and month covered. Diskette must preferably be with case for protection. 3. Prepare separate checks for MPL and MC. 4. Upon remittance, proceed to Bank Teller to remit MC and MPL repayments by presenting the following: a. remittance lists of MC and MPL - one (1) copy each b. separate check payments for MC and MPL c. diskette 5. Receive Pag-IBIG Fund Receipts (PFR) for MC and MPL from Bank Teller. 6. If there is any change in the database (change of status, change name etc), prepare a written notice and attach to the remittance list together with the appropriate MCI Form and supporting documents needed. 7. Receive diskette from Branch Office after posting. NOTE: Place diskette in an envelope and attach to the collection list to prevent it from getting lost in-transit. Diskettes shall be sent back by the Branch Office upon posting.

page no and 3. number of Prepare separate checks for MC and pages MPL.
4. May remit thru: The Branch Office Extension Offices Collecting Banks to the

5.

Email hdmfd2disk02@yahoo.com following:

Database of Membership Contributions Database of MPL Monthly repayments Pag-IBIG Fund Receipt Numbers (if paid thru Banks) Month Covered of the Remittance

6.

Wait for PagIBIG Funds acknowledgement thru e-mail.

B. CASH SECTION TUGUEGARAO BRANCH (ROOM 201)


1. Remittance thru Branch Office: a. Receive the following from the Remitting Officer: remittance list for MC and MPL one (1) copy each. separates check payments for MC and MPL. Control number.

b. Issue Pag-IBIG Fund Receipts (PFR) for MC and MPL repayments. 2. Remittance Office: thru Extension

a. Receive the following from Extension Offices: Remittance list of MC and MPL Pag-IBIG Fund Receipts (PFR) of MC and MPL b. Forward hardcopies (remittance lists) to MC - Ledgering and STL Ledgering. 3. Remittance thru Collecting Banks: a. Receive the following from Collecting Banks: Remittance list of MC and MPL PAG-IBIG FUND Receipts (PFR) of MC and MPL Diskette b. Forward documents and diskette to Room 305.

4. For remittance thru the Branch Office: a. Download MC and MPL files from diskette or flash disk. b. If there is any change in the database (change of status, change name etc), update employers database.

D. MEMBERS CONTRIBUTIONS DIVISION (MCD)


1. Data Encoder downloads MC from file. 2. Reconcile amount on PFR against collection list and amount on downloaded file. 3. Post payments if reconciled. If not reconciled, notify employer to rectify error and submit corrected remittance. 4. If there is a request for change of information, edit the members data and inform EDP to update the database of the concerned employer.

C. MEMBERS CONTRIBUTION DIV TUGUEGARAO BRANCH (ROOM 305) 1.


Members Contribution Division (MCD) frontliner receives diskettes from Remitting Officer and Collection Section for remittances thru collecting banks. 2. For remittance thru mail/E-mail: a. Download MC and MPL files from diskette or from electronic mailbox. b. Send acknowledgement letter after posting.

E. SHORT TERM LOANS LEDGERING


1. Data Encoder downloads MPL repayments from file. 2. Reconcile amount on PFR against collection list and amount on downloaded file. 3. Post payments if reconciled. If not reconciled, notify employer to rectify error and submit corrected remittance.

F. EXTENSION OFFICE (ISABELA and NUEVA VIZCAYA)


1. Cashier receives the following from the Remitting Officer: a. Remittance list for MC and MPL one (1) copy each b. Separate check payments for MC and MPL

3. For remittance thru Collecting banks: a. Download MC and MPL files from diskette. b. Return diskettes to employers thru the Admin Division.

c. Diskette or flash disk 2. Download softcopy of the remittance from diskette or flash disk. 3. Validate downloaded Remitting Officer. Data from 2. Mail diskette to employers who remitted thru collection banks.

4.. Cashier issues Pag-IBIG Fund Receipts (PFR) for MC and MPL repayments. 4. Forward the following to the Branch Office for posting thru Collection Section: Remittance list for MC and MPL one (1) copy each Pag-IBIG Fund Receipts (PFR) of MC and MPL

G. COLLECTING BANKS
1. Bank Teller receives the following from the Remitting Officer: Remittance list for MC and MPL - one (1) copy each Separate check payments for MC and MPL Diskette 2. Teller issues Pag-IBIG Fund Receipts (PFR) for MC and MPL. 3. Forward the following to the Branch Office thru Collection Section: Remittance list for MC and MPL one (1) copy each Pag-IBIG Fund Receipts (PFR) of MC and MPL Diskette

indicate page no and number of pages

H. BRANCH OFFICE ADMIN DIVISION


1. Receive diskettes transmittal list from Room 305. with

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