Exploring Sage Peachtree Complete Accounting 2011

Note! This page is dedicated for Sage Peachtree Complete Accounting 2011, not for other software versions. This is a great place to start learning Sage Peachtree Complete Accounting 2011. You will explore the Bellwether Garden Supply data files and learn how to navigate in Peachtree by learning the key parts of Peachtree's main window. The concepts covered in this topic are listed below:
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Open the Bellwether Garden Supply data files Illustration of the Peachtree main window An example of a Peachtree window

Open the Bellwether Garden Supply data files
The first place to start is to open Peachtree Complete Accounting 2009. You should see the following window: The Peachtree initial startup screen

There are two ways you can open the Bellwether Garden Supply data files from this initial startup screen:

Notice that reference numbers are written next to several parts of the window. and then click OK. In the Explore a Sample Company window that appears. Description Name of the Peachtree window (Title Bar): . In the Open an Existing Company window that appears. The Peachtree main window with reference numbers The following table explains the terms used to describe parts of the Peachtree main window: No. The screenshot below shows an example of the Peachtree main window. you will now be presented with the Peachtree main window. Explore a sample company: Click the Explore a sample company link.No. Illustration of the Peachtree main window Welcome to the Peachtree main window! No matter which way you opened the data file for Bellwether Garden Supply. select Bellwether Garden Supply from the list and click OK. Description Open an existing company: Click the Open an existing company image. These are explained in the table that follows. click once on Bellwether Garden Supply to highlight it.

Clicking on an icon in the Navigation Bar will open that particular Navigation Center. If you open the data files of multiple companies simultaneously. 3.The Peachtree main window usually starts with the name of the company whose data files are currently open followed by Peachtree Accounting. vendors. Tabs: Some Navigation Centers. A Navigation Center refers to a group of tasks and information that pertains to a specific area of a business. It may help to think of these icons as a place where you access the master files of the business for that particular Navigation Center. There are seven Navigation Centers in Peachtree: 1. Tasks section: The most frequently used part of the Navigation Center is the Tasks section. Navigation Center: The Navigation Center is the area to the right of the Navigation Bar. inventory items. may have tabs displayed at the top of the Navigation Center. such as the Inventory & Services Navigation Center. Maintenance task icons: The top part of the Tasks section provides maintenance icons that you will use to enter. Peachtree will display the word 'Active' at the beginning of the title bar. customers and so on. and store information about companies. Menu Bar: The menu bar is a horizontal bar that shows Peachtree's main menus. The example above shows the Inventory & Services Tasks section. 7. maintenance tasks and information processing tasks. These icons are often used during the setup process. each corresponding to a different Navigation Center (see point 5 below). Navigation Bar: The Navigation Bar is positioned on the left side of the Peachtree main window. There are seven icons in the Navigation Bar. Business Status Customers & Sales Vendors & Purchases Inventory & Services Employees & Payroll Banking Company Users can only access one Navigation Center at a time by clicking the icons on the Navigation Bar. Selection indicator: The selection indicator shows the name of the Navigation Center that is currently opened. 5. 4. Information processing task icons: The lower part of the Tasks section shows a graphical flow of tasks that relates to a particular . 2. These tasks are divided into two categories. 6. These tabs allows users to access the tasks section and the management section in the appropriate Navigation Center. allowing users to quickly switch between Navigation Centers. which is Inventory & Services in the above illustration. The Tasks section contains icons that represent tasks that can be performed in that section. change.

An example of a Peachtree window with reference numbers . Accounting Period: This button shows the current accounting period number followed by the starting date and the end date of that accounting period. In this case the Maintain Inventory Items window is illustrated.business area. This section is used to record and process transactions relating to a particular business cycle. Specific task option: When a task icon is clicked. That date is not the same as your computer's date so changing the Peachtree's system date will not affect the dates of other programs you are currently running or planning to use in the future. Peachtree often provides a drop-down list that allows users to select the specific task that they want to perform. Reference numbers have been added to the image below to help you understand the terms used to describe parts common to many Peachtree windows. Selecting an option from this drop-down list will open a Peachtree window where the information related to that task is entered. top An example of a Peachtree window The following illustration is an example of a Peachtree window where information is recorded. System Date: The System Date button shows the date that will be automatically applied when you open a Peachtree window to record a transaction.

Use the appropriate button to close. Toolbar buttons: The row of buttons above is often referred to as toolbar buttons. Entering information into Peachtree There are many ways to enter information into Peachtree. the name of the above Peachtree window is Maintain Inventory Items.The following table explains the terms used to describe parts common to many Peachtree windows: No. Now that you are familiar with the Peachtree main window and parts common to many Peachtree windows. delete or create a new record. let's learn how to you use the mouse and keyboard to perform the following activities: y y y Move the cursor forward and backward Entering information into fields with a lookup icon Add extra lines to record information in a Peachtree window . Tabs: A Peachtree window may have two or more tabs. save. Click appropriate tabs to enter or review existing information in a record. Back and Next buttons: Press these arrow buttons to see records preceding or following the one that you are currently viewing. Description Name of the Peachtree window: In this case.

If you have already had Peachtree opened in your computer.Move the cursor forward and backward In addition to using the mouse to move the cursor from one field to another. Users are therefore less likely to make mistakes or omit details when entering information into Peachtree. Peachtree will not allow you to save the information in that window. Peachtree will prompt you to set up that item so that you can select it from the drop down list for that field. some fields may have a magnifying glass icon next to them such as the Vendor ID field. To return to the fields that have been skipped or entered. you can use the keyboard to move the cursor forward and backward in Peachtree. If you do try to save the information in that window. you can only select a record from the drop down list of existing records. just be aware that in the fields that have a magnifying glass icon. the A/P Account field and the Item field in the screenshot below. Enter information into fields with a lookup icon When you open a Peachtree window. let's open a Peachtree window and practice using your keyboard move the cursor through different fields: y y To move the cursor to the immediate field in a Peachtree window. you must select a record from a drop down list of records that have previously been created in Peachtree. For now. press <Tab> or <Enter>. So all records must be created before they can be selected in a Peachtree field with a lookup icon. If you enter information that is not in that list. You will learn how to create records in later sections of this Learning Center. Many accountants prefer to use the keyboard because it causes the cursor to move consecutively through all of the fields in a window. . hold down the <Shift> key and press either <Tab> or <Enter>. To enter information into those fields.

As you start typing. This will open the same drop down list from which you can choose a record. this will open the same drop down list from which you can select a record. Once the name of the record is highlighted. Again. With the cursor in the field that has a magnifying glass icon. Sometimes you may need additional lines because you have more items to enter than there are lines displayed. . a drop down list of existing records appears. Type the short identification code of the record you are looking for in the field that has a magnifying glass icon. Scroll down the list and click on a record to select it. type ?.Below is a list of various ways you can use to locate and select a record in the fields with a magnifying glass icon: y y y y Click on the magnifying glass icon to open a drop down list of existing records that have been set up in Peachtree. it may display a limited number of lines in which you can record the required information. click the right button of your mouse. With the cursor in the field that has a magnifying glass icon. Add extra lines to record information in a Peachtree window When you open a Peachtree window. you can either press <Tab> or <Enter> on your keyboard or select the appropriate record with your mouse.

you should ensure that general ledger account fields are displayed in the Peachtree windows that you are to use by following the instructions in this topic. Changing global options Helpful Hint! If you are completing the Peachtree Practice Set. . click Add. Place the cursor in the field of the last row in which you have entered information and press <Tab> or <Enter> on your keyboard. Resizing the window to make it bigger will also display additional lines. a scroll bar appears on the right side of the window to allow you to scroll through the list of items recorded. Notice that if you have entered more items than can be dispayed in a window.To add extra lines to a Peachtree window: y y y Click the Row toolbar icon and then from the options presented. A new line will appear in which you can enter additional information.

The following reference table shows step-by-step instructions on how to show general ledger account fields Peachtree. Please be careful when changing the global options for Peachtree because they affect all company records that are accessed from the computer in which the changes are made. To display and modify your Peachtree global settings. If these settings are not set up as explained below. you will learn how to use the Global Options functionality to display general ledger account fields in various task windows. The following window provides an example of the fields that you should be able to view if the correct global option settings are selected in Peachtree. The Global Options window then appears as shown below.This topic shows you how to modify the default settings that determine how data is displayed in Peachtree. Note that each . In particular. go to the Options menu and click Global from the drop down list provided. you will not be able to see those fields in the Peachtree windows that you are to use to record transactions.

Create a new company In this topic you learn how to create a new company file in Peachtree. you first need to create your company data file in Peachtree. This topic guides you through the steps to using the Create a New Company wizard so that you know the information you need when you create your company data files. Delete any check mark that may be in the box next to the Accounts Receivable line.step is assigned a reference number icon to help you identify the appropriate field or button in the Maintain Global Options screenshot. Before you can start recording transactions for your company. OK button Click the OK button to save your changes. Delete any check mark that may be in the box next to the Accounts Accounts Payable line. This setting allows you to display general ledger accounts in Payable the windows that are accessed from the Vendors & Purchases Navigation Center. . This setting allows you to display general ledger Accounts accounts in the windows that are accessed through the Customers & Sales Receivable Navigation Center. The Maintain Global Options window with reference numbers Step Peachtree Action field or icon Accounting tab Select the Accounting tab to display the default options in that tab.

The Create a New Company wizard is made up of a number of interactive windows and begins with the introduction window shown below. select File and choose New Company (or press <Ctrl> + <N> on your keyboard). you may be presented with this illustration: Click the Create a new company icon. . To do this. One popular way is to use the Peachtree's menu bar. 2. Now that you have opened the Create a New Company wizard.. Already have another company file open? There are many ways to access the Create a New Company wizard if you already have another company file open.Using the Create a New Company wizard The first step in using the Create a New Company wizard is to open it.. There are several ways in which this may be done: 1. Opening Peachtree for the first time? If you are opening Peachtree for the first time. This will open the wizard.

This information includes the company name. The following is a list of the windows in the Create a New Company wizard. Note that if you press Cancel before the new company data file is created. you will need to start the wizard from the beginning again. Remember to enter your full name after your company name in the Company Name field! Company Information After clicking the Next button in the Introduction window. address telephone number. business type and identification numbers. so you need to make sure you are accurate with your work. Be careful when entering information into the wizard to create your company data file. Your company data file will be created once you press the Finish button in the last window of the wizard. you are required to enter essential information about your company. Helpful Hint! If you are completing the Peachtree Practice Set. click Next. Once this information has been entered. you will find all the information required to set up your company data file in the Creating the company data file page in your practice set. there are other settings that you will not be able to alter. This information can be edited after you have created your company data file by going to Peachtree's main menu bar and selecting Maintain Company Information. . While there is some information that can be changed after your company data file has been created.Click the Next button to continue to the next window or press the Back button if you need to change information entered in earlier windows.

you are required to select an accounting method . Be careful in your selection. The most common choice is to select 'Use a sample business type that closely matches your company. because this is not able to be changed after you have created your company data file. . You can view the default chart of accounts for that business type in the 'Chart of Accounts' list.Setup Next. click Next. Posting Method The next step allows you to choose whether transactions are posted at the time the entry is saved (Real Time posting method) or whether the transaction information is saved and then posted in a batch (Batch posting method) after they have been reviewed for accuracy. you select a method to create your company. Scroll through the 'Select a business type' list and click on the appropriate business type. This information can be edited after you have created your company data file by going to Peachtree's main menu bar and selecting Maintain Company Information. Instructions on how to modify this default chart of accounts after you have set up your company file can be found in the Modifying the chart of accounts topic in this Peachtree Learning Center. Business Type You are then instructed to select a business type so that the default chart of accounts created for your company is appropriate for your business type. Accounting Method Next. Once you are satisfied with your selection.' Then click Next.either accrual or cash accounting. Click Next. Click Next.

you are required to select the first period of your fiscal year. Peachtree will then take a moment to create your company data files. Changing accounting periods and the system date . Fiscal Year Next. Again. Close this guide because we will continue to set up the company using the maintenance task icons within each relevant Navigation Center. Click Next once you have made your selection. Click Next once you have made your selection. you are unable to change this once you have created your company data file. Finish You have now almost completed the Create a New Company wizard and should see the window below: Click Finish.Accounting Periods You are then required to choose whether your company has monthly accounting periods. You may be presented with a window called Sign Up For Peachtree Payment Solutions. Next. Close this window by clicking OK or the 'X' icon at the top right corner of the window. Instructions on this process can be found in this Learning Center by clicking on the relevant Navigation Center section and selecting the set up link. you may see the Peachtree Setup Guide window. or accounting periods that do not match the calendar months.

Changing the system date In your Peachtree Practice Set.When recording transactions it is important for reporting purposes that the information be recorded in the correct accounting period. You are then able to enter transactions into the required accounting period. then click the OK icon. If this is . it is likely that you will be required to enter transactions for a month that is different from the actual month when you are completing the practice set. Read this section to find out how! Changing accounting periods To change the accounting period. Fortunately this is easy to do in Peachtree. simply click on the accounting period icon in Peachtree's main window. This will bring up the following Change Accounting Period window: Here. Sometimes this means that accountants need to change accounting periods or the system date to record transactions. you can select the date of the accounting period you wish to open.

In this case. Here. Peachtree provides twelve reporting categories. in Peachtree's main window. This will display the Change System Date window. you can either type in the date or click the calendar icon to bring up a calendar as shown. . Note that the system date in Peachtree is not the same as your computer's date so changing Peachtree's system date will not affect the dates of other programs you are currently running or planning to use in the future. we have selected the General Ledger category. click the system date icon. Reporting Peachtree has many pre-programmed reports that can be accessed with a click of a button (or three!) This section shows you how to display those reports and customize the detail contained within them to suit your reporting needs. then click OK. Displaying reports In Peachtree's menu bar. To change the system date. from Accounts Receivable to Daily Register.so. you may wish to change the system date in Peachtree so that it matches the month in your practice set. Select the date. simply click Reports & Forms and then select the appropriate reporting category.

there are nine reports available for the General Ledger reporting category. Helpful Hint! . In the following example.This opens up the Select a Report or Form window that displays the list of reports available under that category.

click the Display icon.You can also access the Select a Report or Form window by clicking on the reports icon in the tasks section of the Navigation Center. You should take some time to look through all the reporting categories to familiarize yourself with the location of various types of reports in Peachtree. Notice that from this window. Customizing reports To change the detail of what is displayed in a given report. you can also access any of the other reporting categories. or simply double click the name of that report and it will open in a new window. . click the Options icon at the top of that report. To view a report such as the General Ledger Trial Balance report. This will reveal a Modify Report window where you can change various reporting options.

For example. or select a check box to include accounts with zero balances in that report. you may be able to change the dates covered by the report. . You will notice that Peachtree automatically applies the modifications to the report you have open. Once you have made your changes to modify the report. click OK.These options will differ depending on the report selected.

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