Ready-to-Use RFP Outline Purchase Order Management (POM) Software

This Ready-to-Use RFP Master is focused on selecting Purchase Order Management (POM) software. Very comprehensive, this RFP contains many detailed questions targeting both normal and "exception case" business situations. The topic categories found in this RFP are shown below, followed by sample RFP questions and vendor response comparisons. Please use our secure order page to purchase this RFP here.

PURCHASE REQUISITION PROCESSING Requisition Interface Points

Sales Order Entry topics Inventory topics Project Management topics

Requisition Needed Functions

Vendor Grouping by Item Item Review detail topics Sales Order release topics Inventory Stock Status release topics

Requisition Header Maintenance Topics

User-defined Field topics Requisition Type Requisition Number Requested By Employee Code Departmental topics Project topics Planned/Released topics Needed by Date Justification Authorization/Denial Vendor Contact/Address Data Vendor Invoice Instructions General Comments Acknowledgements Shipping Address topics Billing Address topics Receiving Instructions

Requisition Line Item Maintenance Topics

User-defined Field topics Commodity Code Organization Item Number issues

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Ready-to-Use RFP Outline Purchase Order Management (POM) Software

Vendor Item Number Item Description topics Quantity Needed Expedite Code Needed by Date Justification Authorization/Denial General Comments

Requisition Approval Routing

Ad-hoc Routing topics Automated Routing Template topics Routing Parameters Commodity Code Requisition Dollar Amount Expedite Code User-Defined Template Maintenance Comments Authorization/Denial issues Messaging / Email Requisition Status Inquiries Reports

Vendor Quote Processing

Quote/Requisition/Project related topics Email interface Quote Detail related topics

Online Requisition Processing

Online/Web access topics Inquiry related topics Approval Processing topics

PURCHASE ORDER PROCESSING Purchasing System Interfaces

Multiple Requisition Grouping Receivings Quality Control Inventory Accounts Payable Fixed Assets
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Ready-to-Use RFP Outline Purchase Order Management (POM) Software

Purchase Order Header Data Elements
P.O. Type Requisition Number Buyer Code Job Code Shipping Terms Freight Terms Payment Terms Vendor Category Vendor Addresss Vendor Invoice Instructions General Comments Acknowledgements Shipping Address Billing Address Receiving Instructions Receiver Printing Receiver Status Purchase Status Recurring Purchase related topics

Purchase Order Line Item Data Elements

Quantity Ordered topics Unit of Measure (UOM) topics Vendor Purchasing Stocking Unit Price topics Quantity Discount Price calculation topics Status related topics Quantity Received topics Past Due action flagging topics General Ledger account related topics

Purchase Order Printing

Printing topics - Pre-Printed form usage Printing topics Plain paper usage As-Needed topics P.O. amendment topics

P.O. RECEIVINGS PROCESSING

Line Item level processing related topics

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Ready-to-Use RFP Outline Purchase Order Management (POM) Software

Receiver printing topics Quality Control Stores support topics QC testing issues Inspection/QC quantity categories Inspection related topics Project/Job allocation Receiving Label Printing topics Final Acceptance topics Expense Item vs Asset Item GL interface General Inventory topics

PURCHASING INQUIRIES & REPORTS Standard Reports Available

Requisition Status Line-Item level processing topics User-defined report/inquiry setup issues Requisition Follow-Up topics Open P.O. Status types Line-Item level processing topics Categories available User-defined report/inquiry setup P.O. Expediting Purchasing Performance Analysis criteria Daily Receivings Report Receivings History

Custom Report Writing Techniques

SQL support topics Report layout subjects Report layout storage Report Reuse capabilities

GLOBAL SOFTWARE CHARACTERISTICS

Maturity of Product Architectural/OOP Issues System Scalability Server/Client OS Support Database Support Data Interface Reporting Capabilities Query Functionality User-Defined Parameters Documentation
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Ready-to-Use RFP Outline Purchase Order Management (POM) Software

Security Application Interfaces Programming Toolkit 3rd Party ERP Interface Wireless Technology support

IMPLEMENTATION
Conversion Installation Initial Training On-going Training Support Help Desk Tools

COST DATA
Initial One-Time Costs Recurring Costs

VENDOR PROFILE
Time in Business Financial Record Product Development R & D Resources Support Resources Implementation Resources Project Management Resources Installed Base Training Resources Custom Software Expertise Online Help Functions Distance Learning Facilities

FOUNDATION ISSUES
Purpose General Background/Organization History Desired System & Benefits Project Summary/Definitions RFP Limitations Responsibility for Performance Vendor/Bidder Interest & Commitment

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Ready-to-Use RFP Outline Purchase Order Management (POM) Software

Project Schedule Vendor/Bidder Conference Right to Negotiate/Cancel/Modify Plus Many Other Contract Management/Legal Topics!

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