FOTO MANAGE

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SYNOPSIS

Foto Manage is a application side project which aims to move a user friendly stock management system. The design of this stock management project is made in such a way that any user who has no prior software knowledge can use this. It helps the concern to maintain the complete dynamic data which are collected during the sales. This project is the complete software for the color labs and studios for the complete maintenance of their data, record and stock maintenance. This is a project developed for the client of KODAK EXPRESS through CGMAERSK Information Technologies Private Limited, Chennai. This would be used as a beta version in some KODAK EXPRESS points and would be used as a whole after some required modifications. As it is a Stock Management System, Authentication plays an important role in the management process. The user Id & Password is assigned to the management area.. This Foto Manage has been implemented using VISUAL BASIC 6.0(VB) Front End and ORACLE 8.0 as Backend. The Foto Manage is developed in a user friendly manner by keeping the requirements of the user in mind. Data validation procedure plays vital role in the area of avoiding the user’s entry into the irrelevant data. The Foto Manage would be a most efficient, flexible and reliable software for the users who mainly concentrate’s on sales, stock level, profits, losses etc.,

FOTO MANAGE

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ORGANIZATION PROFILE
CG Maersk Technologies has its Offshore Development Center, in the heart of Chennai, India. This state-of-the-art software development and support facility is connected to a cluster of mainframes at Maersk Data, Denmark. An expeditious high-speed data communication link from Chennai to Copenhagen on SEA ME WE (Sea Cable) exists, with an up time of above 99%. This link facilitates online worldwide accessibility on a 24-hour basis through MAERSK Data Net Hubs in 70 countries. Our server ensemble consists of a number of NT, Windows 2000, and Solaris servers, running our Intranet, work flow systems development and production environment. Our Sales Management, Knowledge Management and Quality Management are facilitated via Lotus Notes. At CG Maersk quality is the foundation of our business and begins with clear communication between our customers and internal teams. Quality, Consistency, Understanding, these are the words that are often used when discussing the many projects handled by CG Maersk. Our services include new developments, maintenance and enhancements, web enabling, migration, reengineering and wrapping of legacy applications. In order to address each of the above issues, our ISO 9001 certified processes along with the SEI - CMM processes ensure that there is a smooth transition of the application and expeditious completion of the projects. CG Maersk has built up an excellent repertoire of technical skills and experience in supporting you in diverse facets of the migration process. We have experts onboard who work with you to develop a strategy for migrating from one platform to another, web enable your applications in a customized manner, or develop new systems.

FOTO MANAGE

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1.INTRODUCTION
The world is getting reduced as the technology gets improved. In this developing world, software plays an important role in each and every field. The fields like finance, agriculture and medical science is also included. Each and Every person in the world has their own problems and worries which makes then to forget things thing like finance, stock which are considered to be important It should be maintained in such a way that they are secure and the view of those are authenticated. The project FOTO MANAGE is an application side project which helps a concern to maintain the complete dynamic data which are collected during the sales. This project is complete software for the color labs and studios for the overall maintenance of their data, record and stock maintenance. Foto Manage also includes the provision for creating various charts and graphs which gives a complete report on sales, stock level, profits, losses etc., The security constraint of the Foto management system is designed in such a way that it do not allow the unauthenticated persons into any of the Management area of the software. The Specification Document specifies the general factors like the external interfaces, evolution or growth path of the system, functional requirements, user characteristics and the assumptions, dependencies and risks associated with the system.

In addition certain common considerations like external interface specifications, user interface, hardware interface, software interface, performance requirements, attributes such as availability and security are also specified.

1 EXISTING SYSTEM As far as the existing system is concerned. • • • • • • User friendliness No sudden technical update and changes Completely Manual. Paper and document consuming. No other complete software related to complete automated system is been encountered till then. .FOTO MANAGE 4 2. The portfolio can only be maintained through papers in the existing system. Error Prone Facility of accessing the monthly reports. .LITERATURE REVIEW 2. the Foto management system is not completely made as automated stock maintenance system. And moreover the existing system also has some of the following drawbacks.

report on sales .. check sheets for calculating the wastage etc. The proposed system not only concentrates only on stock management but also on billing.FOTO MANAGE 5 2.0 and Oracle is highly efficient and access to the data is made ease for the management purpose. • The project which is made possible using VB6. • • • The main idea of this entire project is to being out the user friendliness and interactivity between the user and the system. . The existing system which is manual makes the user to “opt for the proposed system”. • Calculation errors may be highly reduced in the proposed system as computer is used for the complete calculation process.2 PROPOSED SYSTEM The Foto management system is proposed to overcome the disadvantages of the existing system so that at least a partial fulfillment might be made possible with following advantages.

FOTO MANAGE 6 2. During the manual process the report generation is main crises but due to this proposed system various type of report can be produced according to the user queries. . To minimize the consumption of papers and files to maintain records. To minimize the consumption of time to maintain and analyze the records. To reduce the cost which is incurred due to manual maintenance. • • • • The existing system do not covers the complete Foto management system.3 NEED FOR THE PROPOSED SYSTEM The new system is proposed in order to remove the drawbacks from the existing system. The simple way of displaying is needed so that user may easily use the system. The need for the proposed system is • • To bring out a user friendly environment between the user and the system.

Wastage Report. . They are as follows • Customer Entry Registry Billing • • Product Sales Billing Registry Billing Completion Cancellation • Shop Entry Stock Check Stock Entry Product Requirement • Management Entry Sales Report.1 PROBLEM DEFINITION This project Foto Manage has about three main modules and each of these modules have sub-modules which help to split the project in to components of the purpose of easing the development process.FOTO MANAGE 7 3.PROBLEM DESCRIPTION 3.

make of the roll.. Each of the registers made are assigned with an Order Number automatically. They are Registry. The components are explained in the following paragraph. The page of the Registry is designed in such a way that it collects the information such as name and address of the customer. • Product Sales Billing (Product Sales billing is a part of the billing process which produces a bill of the product purchased by the customer) • Registry Billing (Registry Billing is the billing for the registered order which is booked ) . text area. ● Billing Billing is the process of calculating the total amount of the purchased product or the registered product and displaying it in the printable format. combo box etc. the sub-module is divided in to components so as to facilitate the process for report generation. lamination etc. Each of these components is explained in the following paragraphs. They are the Product sales billing and the Registry billing. For this purpose of billing. size they required for the print. type of roll collected. and cancellation. ● Registry Registry is the process of registering the requirements of the customer and it is a collection of check box. The registry and cancellation are individual process but the billing process is of two types.FOTO MANAGE 8 Customer Entry: The customer entry is considered to be the first module as it is going to be used by the franchisee more often. It has about three sub-modules. Billing. type of work such as digital.

Its is highly required for the purpose of billing. This is done when the customer prefers to cancel the order. ● Cancellation Cancellation is the process of canceling the registered order from the database. It is highly helpful for the user to reply for the customer request. The performance of this activity may not be done if the registered work is marked as completed. It also has the facility for the addition for the of the new product or the deletion of the old or extinct product. When a customer asks for a product the product number is entered so that the availability of the particular product may be known at once. ● Stock Entry Stock Entry is the process of entering the details about the products that are available and their cost price and selling price. It is also helpful for the management for checking the product availability report or the purchases made report when required.FOTO MANAGE 9 ● Completion Completion is the process of entering the completed order number which may be highly useful when checking the order for billing and for the cancellation purposes. . Shop Entry: ● Stock Check Stock check is the process of entering a product detail and to check whether the project is available or not.

● Waste Report Waste report is the process of calculating and producing a report on the wastages that are occurred. Management Entry ● Sales Report Sales report is the process of producing the report on sales that was occurred during the specified date. Actually the wastages are entered by the Shop Maintainer every day during the end of that particular day’s activity. It also includes the option of printing the total sales that was occurred in the specified period of time.FOTO MANAGE 10 ● Product Requirement Product Requirement is the process of entering the special orders as per the customer requirement. It also includes the entry of the required products that are to be used in the future for regular sales. .

testing is done and the approved system is implemented. coding is written for the proposed system. The Life Cycle model has seven phases.2 METHODOLOGIES USED To understand the problem thoroughly and to achieve the goal. the methodology used is the ‘Classic Life Cycle’ model. the system is studied.FOTO MANAGE 11 3. the requirements are analyzed. . Top-Down Approach is implemented in this application. • • • • • • • System Analysis Requirement Analysis Design Coding Testing Implementation Maintenance According to the hierarchy of the phases. design of the proposed system is developed. It is also known as ‘Waterfall Model’.

. External level This level is closest to the users. A Database Management System is collection of database and the software that manages the system.3 LANGUAGE SELECTION DATA BASE MANAGEMENT SYSTEM A well-maintained database needs proper software to access its content. RDBMS The DBMS that follows the methods defined in relational model is called as RDBMS.FOTO MANAGE 12 3. Conceptual level The way data is understood by the programmers. Internal level This level represents the way the data is stored in the database. the number of external levels may be more but the conceptual level is only one. For any database. who are responsible for both storing the data and presenting to the end user. It is concerned with the physical storage. there might any number of external views. Three levels of the Architecture The data which is stored can be viewed in three different ways. For any database. It is concerned with the way the data is viewed by the end users. each consisting of some portion of the total database.

ORACLE was easily understandable and it is unimposing. Anybody can understand it. This is because. Even for non-programmers. ORACLE ORACLE is an RDBMS having the following features. Even. In earlier methods of DBMS.FOTO MANAGE 13 In a relational model. the statements in ORACLE is more like typing an answer for a question. Because. Although. This difference was taking place because computer software were difficult to understand by common people. ORACLE has improved the understanding between the business community and systems community. This has changed the behavior of businesspersons and the rules of the game have been changed now. everybody can make use of the information available because the accessibility is quite easier and retrieval does not require a high proficiency in computers. this difference occurs between people of every different lifestyle. the details were inaccessible by others. . Before the existence of any RDBMS particularly ORACLE. the smallest information has to be given by the system person and everybody in the business was depending on the system person. the problems between business people and system people are more because of the major difference in the understanding of computer behavior. ORACLE has totally changed the environment. Whereas. unless the system person gives the report. Now. ORACLE fundamentally changes the nature of relationship between business and system people. of the difference in knowledge and culture. there was always conflict between the business people who wants the computerization to be done and the system people who has the knowledge in Computers. the conceptual level and external level are relational but the internal level is not relational. Anybody can use it.

Client / Server Architecture Client / Server is an architecture. The data is processed in the Front-End but stored & served by the powerful Back-End.0 Visual Basic 6. 4. Controlling database access and other security requirements. A Client Application 3.FOTO MANAGE 14 INTRODUCTION TO VISUAL BASIC 6. 1. data integrity. Before beginning with Visual Basic 6. and database administration. 3. A Database Server 2. each focusing on a specified job. Managing a single table containing information among many concurrent users.0. A Network for connecting the first two components Database Server The functions of the database are as follows. Client/ Server Programming is also called Distributed Application Processing and Co-operative Application Processing. The system also offers advanced tools that can be used for data security. Business conditions are implemented as functions and procedures. which can be used by multiple users simultaneously. let us have a look at the Client / Server architecture. Enforcing global security rules across all client . Client/Server has three components. 2. 1. Protecting database table information with backup and recovery features.0 is an application development tool used in developing Client/Server applications.

0 Learning Edition This edition provides all intrinsic controls along with grid.Visual Source Safe and more. 2. 3. Integrated Visual Database Tools and Data Environment. Dynamic HTML Page Designer are also added. bar graphs etc. It includes all the features of Professional Edition. Active Data Objects. Professional Edition Apart from the learning edition controls. Microsoft Transaction Server. Presenting an interface to the user so that the data in the table can be manipulated with ease. It is accompanied by Microsoft Developer Network (MSDN) plus a Learn VB Now CD. Editions of Visual Basic 6. Enterprise Edition The Enterprise Edition allows Professionals to create robust distributed applications in a team setting. . Internet Information Server. such as Pop up lists on a dat entry form.FOTO MANAGE 15 applications. tab and data bound controls. ActiveX controls and Internet controls. Network The network and communication software are the vehicles that transport the data between the Client and the Server in the system. plus SQL Server. Requesting & receiving information to and from the database server. 4. Client Application 1. Documentation includes Visual Studio Enterprise Features Book plus MSDN CDs. Managing presentation logic. Validating the data keyed in by the user. The documentation includes Visual Studio Professional Features Book plus Microsoft Developer Network CDs containing full online documentation.

It focuses on the logic. the records and variables in the subsystems. hardware configurations for the network.1 INRODUCTION System design is the creation of the roadmap that shows system developers how to convert system requirements into a workable and operational system by exploring different designs and identifying the best design for the project. on the other hand. and each subsystem in to smaller subsystems until the process cannot be repeated any further. Logical design Logical design identified the records and relationships to be handled by the system. A number of technical. The logical design establishes and the relationships among the various subsystems. memory and storage and physical security and so on. addresses the physical aspects of the system: input and output devices. organizational and managerial considerations along with user preferences and resource constraints must be taken into account before designing a system. The physical design also There are basically two types of system design: logical and .FOTO MANAGE 16 4.SYSTEM DESIGN 4. physical design. Physical design Physical design. behind the system by breaking down the system into subsystems. System design involves carefully scrutinizing each system requirement and converting it into a sequence of detailed procedural steps and system specifications. The logical system defines the database as seen by the end users and programmers. or the reasoning.

Procedural Design The procedural design transforms structural components in to a procedural description of the software. 3. Input/Output design is according to the needs of the user. It also helps the user while entering the data. The design of the input and output screen come under the procedural design. Thus for this proposed system the input and output design are in VB form. Architectural Design The primary objective of architectural design is to develop a modular program structure and represent the control relationship between modules. In the page based interface design the user gives the input by filling the blanks of the screen. The type of information flow is established. The DFD is mapped into Program Structure. 5. defining interfaces that enable data to flow throughout the program. In addition. architectural design melds program structure and data structure. blocking pointers and other attributes of the system. 4. Flow boundaries are indicated. . The input and output design are related with each other in the sense that the accuracy of the output data depends on the accuracy of the input data and processing of the input data. The pages are also designed in such a way that the blanks which are to be filled up are made in a sequential pattern. 2. indexes. In the page design all the necessary information of each field are stated and indicated so that the user can easily input the data without any difficulty. 1. The transition from information flow (represented as data flow diagrams) to structure is accomplished as a part of a five-step process. Control hierarchy is defined by factoring and The result structure is refined using design measures and heuristics in step 3.FOTO MANAGE 17 defines data structures access methods file organization. Data flow oriented design is an architectural design method that allows a Convenient transition from the analysis model to a design description of program structure. Source code is generated and testing is conducted to integrate and validate the software.

Inaccurate input data are the most common cause of errors in data processing. This kind of standardization will avoid wrong entries and errors. the screen should be user friendly and descriptive. Regarding the menu design. the input interface design should be made in such a way that it is easily understandable to the data entry operators by using meaningful and appropriate words.3. the menu should be brief.FOTO MANAGE 18 4. So input interface design takes an important role in controlling errors. In the input screen design.oriented inputs to a computer-based format. Hence the input design is the process of converting user . Input Design The input screen must be user friendly and providing necessary assistance to the user by giving messages at the appropriate time. as user may not be aware of the system and its messages. Therefore. compact and of self-explanatory manner. .1 a. Errors entered by the data entry operators can be controlled by input design. Also the screen should be standardized.

Output design shows all information of the data after processing the input data.3. Computer output is the most important and direct source of information to the user. Output design is very important phase in the designing of the system. They can also provide a permanent copy of these results as a hard copy print out through printers for later consolation.1 b.FOTO MANAGE 19 4. Efficient intelligible output design should improve the systems relationship with the user and helps in decision-making. This design is essential to gain the user acceptance. OUTPUT DESIGN Output from computer system is required to communicate the result of processing to users. The Important objective of any system is in its capability of producing high quality outputs and reports. . It is the information delivered to the user through the information system.

2 DATABASE DESIGN The tables for the system are logically designed with proper normalization procedure.FOTO MANAGE 20 4. Any records in the master table can have one or more corresponding records in detail table. Hence. The tables for the system are designed with master – detail relationship. Purchased Date . this database model has been used in this system. Normalization is the process of arranging attributes into tables to ensure that basic manipulation operation on such tables do not cause data redundancy and inconsistency problems. Example for a Table : Table: Stock Table FIELD NAME PRN PRNM PRCD BRNM TNOPUR PRATE SRATE TAVBL PDATE DATATYPE String String String String Integer Integer Integer Integer Date DESCRIPTION Serially generated Name of the stock Three Letter Code Company Name Total Products Purchased Purchase Rate Selling Rate Total Products Avbl.3.

4 SOFTWARE AND HARDWARE CONFIGURATIONS : HARDWARE CONFIGURATION : (Minimal Requirement Stated) SYSTEM PROCESSOR MONITOR RAM HARDDISK CAPACITY CACHE MEMORY KEY BOARD MOUSE PRINTER : Pentium III : : 500 Mhz 15” VGA Color Monitor : 128MB : : : : : 8.0 : Microsoft ODBC for SQL Server : ORACLE : Microsoft Excel 2000 .FOTO MANAGE 21 4.4 GB Seagate IDE Hard disk 256 104 KEYS MICROSOFT COMPATIBLE MOUSE Epson Dot Matrix 80 col. Or Higher SOFTWARE CONFIGURATION : Platform Programming Tool Connectivity Backend Other Requirements : WINDOWS NT / 98 : Visual Basic 6.

System testing is a series of different tests whose primary purpose is to fully excrete the Computer based system. Initially. the system should tested experimentally with tested data so as the ensure that the software works according to the required specifications and in the way the user expects it to. . The common view of testing is that it is performed to prove that there are no errors in a program. The philosophy behind testing is to find errors.FOTO MANAGE 22 5. The modern design techniques are helpful to reduce the number of initial errors that are inherent in the code. Types of Testing Done System Testing is the process of checking if the developed system is working according to the original objectives and requirements. When it is bound to be working in the right manner then actual data is fed and the system is tested to check for as performance. Although each test has a different purpose.SYSTEM TESTING The process of testing reveals error. to verify that all system elements should be properly integrated and perform allocated function. Testing is an individualist process and the different types of test vary as much as the different development approaches.

the batch programs will be tested. which capture the table details. They are • • Code Testing. Component Testing Validation Testing. Code Testing It examines the logic of the program. Specification Testing Specification Testing examines the specification stating what the program should do and how it should perform under various conditions. After the completion of forms testing. Whenever an error is encountered. Specification Testing. All the forms will be run through the menu to see if the proper sequence is maintained. an informative error message will be displayed which informs the user what error is.FOTO MANAGE 23 Testing Strategies There are general strategies for testing software. The testing will be done by first entering data into the different tables using the forms. 2. . Specification testing can be categorized into :1. Master tables will be populated with the data in such a way that forms in which less validation are done will be entered first. To follow this test. cases are developed such that every path of the program is tested. Reports will be made after receiving feedback from the users. The test cases are developed for processing.

FOTO MANAGE 24 Component testing In component testing we test whether the component fetches the specified block of records. software is completely assembled as a package. The system is thoroughly checked for the basic elements such as verification and validation. Integration testing Once the various interfaces are tested in isolation. numerical details etc. Validation testing can be defined in many ways but simple definitions that validation succeeds when the software functions in a manner that can be reasonably expected by customer. validation test beings.. The actual data are tested and implemented in all possible ways. The system is . Verification refers to the set of activities the ensure that the software that has been built in traceable to customer requirements. the next step in testing includes testing the UI’s after integrating them. Mode of the screen and the color combination is also checked in monochrome monitor.. Validation Testing At the culmination of the UI testing. The testing process beings at the module level and works towards the integration of the entire computer – based system. User may type data in situations like entering password.e. interfacing errors have been uncovered and corrected and final series software test i. Real time data are entered to check the system. The screen must be same in different browsers. Input Testing Here a system is tested with all variable combination of inputs. updates and deletes the correct records. Test data are entered to test the system at the initial stage. The system is tested in different browsers.

If the text entered by the user doesn’t suit the type of the field the system displays the error message. The received output is referred to the manually got output in order to check whether the process gives a valid output. This testing is done by feeding the know data’s to the system and by checking the outputs it reflects to it. . The answers said by the users exceed two or more the system displays a suitable user-friendly message such that the user knows his error there. System testing is a series of different tests whose primary purpose is to fully excrete the Computer based system. The output displayed are generated by system under consideration is tested enquiring the user about the format required the process of testing reveals error. The modern design techniques are helpful to reduce the number of initial errors that are inherent in the code. The system has been verified and validated. the next is the output testing of the proposed system since no system could be useful if it does not produce the required output in the specified format. Testing is an individualist process and the different types of test vary as much as the different development approaches. Although each test has a different purpose. Preparation of test data plays a vital role in system testing. Likewise many flags are used in order to display the error messages respective to the error. which were corrected later on. At first. Further some like data were given as input to the system and it encountered some errors.FOTO MANAGE 25 tested with all the cases and it responded with appropriate error messages. After preparing the test data. to verify that all system elements should be properly integrated and perform allocated function. Taking various kinds of data does the above testing. Output Testing After performing the validation testing. The system ran successful with the given data. system under study is tested using data. the proposed system – Foto Management System has been tested with some sample data. While testing the system by the using data errors are again uncovered and corrected by using above testing steps and correction are also noted for the future.

The change over from old to new system can be appended once from the system is tested and approved. It is also checked whether it is to the satisfaction of the user. The Change over from the old system to the new one take place when: • • The system has been proves to the satisfaction of the system analyst and the other implementation activities have been completed. It is also tested for the correct change of the topics at the even timing. . Thus direct change over is the quickest and most complete of the implementation strategy but it is riskiest. Here the output is tested to view whether that the screen is what which is desired. User managers are satisfied with the results of the system tests and staff training. The direct change over is to implement the new system completely and withdraw the old without any sort of parallel running at all. Changes that need to be done can be done after the result is seen. In this system the customer can purchase any product at any time without physical or mental strain. The process of conversion will be operated along with the developed one. All operations of the system must be understood at the moment of going live because the opportunity for gradual training and further testing does not exist. The advantage of this conversion method is that it offers good security and also it provides experience and live test before implementation.FOTO MANAGE 26 The system is checked whether the assistant appears and helps at the correct time as the user requires. Changeover Plan Changeover is the process of changing from the old system to the new one. It clearly demonstrate very thorough testing and well-planned file creation and testing strategies. The system has been proved to the satisfaction of the system analyst and gone through the other implementation activities. Customer satisfaction is the success of any business.

Based on a particular flag number.FOTO MANAGE 27 Test data and output The company to be documented prohibits the test DATA and OUTPUT. Error message are given in such a way that it is easy for the user to correct the error. Moreover the user interface testing was conducted successfully by the above testing strategies. . what exactly has gone wrong. Error messages The error messages given will be very much user friendly. the error type is defined and according to that particular number the error message is displayed. All the error messages are easy for the user to understand.

however the presentation of implementation documents is essentially an interactive process that synthesis and recognizes document items that were produced during the analysis and design phase for presentation to user. Each process accuracy/reliability checking the system was implemented in the user . • • • Conversion document. was made. The logical malfunctioning of the system can be identified if any.FOTO MANAGE 28 6. department. documents. the system is made published on the Internet and the end user can do demonstration. User guide Operation guide. The preparation of implementation of documentation process is often viewed as the total sum of the software documentation process. The following are the three types of implementation After the approval. In a well-denied software development environment. Various combinations of test data were feed.SYSTEM IMPLEMENTATION Implementation plan System implementation is the process of making the newly designed system fully operational and consistent in performance. After the initial design.

conversion. running and termination the system. User guide The system application and operation functions describe the overall performance capabilities of the system and define procedures the user must follow to operate the system.FOTO MANAGE 29 Conversation guide The conversion guide phase of the implementation process the tasks that are required to place the system into an operation mode. . In the realm of information system. file creation and data entry requirements. the content of the user guide must be developed to coincide with a criterion that defines the characteristics of one of the following methods of data processing. The items contained in an operation guide may be grouped as follows: • • • General information. • • Off-line processing Direct access processing. System overviews Run description. They amplify the conversion lane that was defined during the internal design phase and defines file Operation guide The function of an operation is to define the control requirements of a system and provide instruction for initiating.

Once the planning has been completed. At this stage the main workload. Installation procedure Installation is the stage of the project when the theoretical design is turned into working system. It involves careful planning investigation of the current system and its constraints on implementation. design of methods to achieve changeover methods. • Education and training . Installation has a major aspect. which is given below. The process of putting the developed system to actual use is called as system installation.FOTO MANAGE 30 Software system functionality with examples The Company prohibits the software system functionality’s for documenting. The installation stage is a system process in its own right. the major effort in the computer department is to ensure that the programs in the system are working properly. It includes all the activities that take place to convert from the old system to new one. it can cause chaos. If the installation stage is not carefully planned and controlled. the greatest upheaval and the major impact on existing practices shifts to the user department. Thus it can be considered to be in most crucial stage in achieving a successful new system and in giving the users confidence that the new system will work and be effective.

Thus the two aspects of user training are familiarization with the processing system itself and training in using the application i. the quality of training the personnel involved is closely liked with the success of a system.. or to regain the ability to participate . in the development of the system.FOTO MANAGE 31 Education and Training The success of a system is dependent on how they are operated and used.e. training system operators and user training. • The user training deals with the operation of the system itself. Education should start well before any development work to enable users to maintain. Data handling activities are the most important aspects of user training. Education sessions should encourage participation from all staff.e. Process it and produces the results. It helps to overcome the resentment that may be caused by the computer seeming to take away responsibility from individual departments. the software that accepts the data. Education involves creating the right atmosphere and motivating user staff. Education is complementary to training. It brings life to formal training by explaining the background to the changes and the reasons for them.. Training contains two types namely. Thus. with protection for individuals from group criticism. working through the sequence of activities needed to use a new system on an ongoing basis. • The system operator training involves familiarization with run procedures i.

FOTO MANAGE 32 Education information can also make training more interesting and understandable. . this project is developed for a firm which works for the windows98 & NT environment only. As the technology is fast changing we need to perform the task in a fast and efficient manner. Computers have driven with blazing speed. radical. which can be extended to many platforms. 7. The communication speed is the only thing that connects for higher efficiency.CONCLUSION The list of beneficiaries of these modern technologies is almost endless. but are part of the some organization. These machines have literally appended traditional practices. The aim should always be to make individuals feel that they can still make an important contribution to explain how they can participate in making system changes and show that the computer and computer staff do not operate in isolation. upheavals every where. Further. The efficiency of this system understanding conditions points to its attractiveness. Thus computer plays a vital role in every human’s life and become part and parcel of everyone’s life. The VB6. .0 serves as the best front end tool for this windows based project.

FOTO MANAGE 33 8.SCOPE FOR FUTURE WORK Foto Management System is designed using VB as the Front End & ORACLE as the Back End tool. grievance and feedbacks on enhancing the software in which company always insists in offering a franchisee friendly service. so that any further changes or modification which are needed can be done easily. Though the system is easy to use and fully functional there are certain areas where it could be enhanced to its best. • Further links may be provided to contact the KODAK office for complaints. It may done as time changes and working format may also take a change in this developing world. • The Management Module can be extended till online submission of their product requirement to the suppliers through email and so that the maintenance may be much easier for the shop keeper to place the orders immediately. .

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