MSP Problems | Cartesian Coordinate System | Graphical User Interfaces

1 1.

Simple schedule

a. Identify duration b. Identify and group critical path 2. Schedule with complex relationships
E 9
FF7

A 12

SS3, FF5

B 10

SS2

D 12

FF5

F 11

SS8

G 10

SS8

SF7

C 18

J 0

FS7

H 11

FF3

I 7

MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur

2 3. Consider following schedule:

Create WBS, Activities, Relations Choose 5 day calendar Input 3 resources (People) with 8 hrs/day @ $25/hr Do i. CPA ii. Resource Allocation e. Resource leveling 4. Open Project-views.mpp and perform following tasks. a. Get the view bar on left hand side b. Try out Calendar, Gantt chart and Resource graph views c. Create a combination view that looks like this: d. Who (resource) was paid maximum amount? How much? e. What is a bar roll up view f. What is the advantage of Detailed Gantt view

a. b. c. d.

MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur

mpp y Create a custom field under resource table with text1 y Call this field as Location y Fill any location values in this field y Create a new table by copying existing entry table and adding location value. b.mpp a. Use the Change Working Time dialog box to create an Exception called "Summer Shutdown" and make the first 14 days of August nonworking time. Right-click on the Gantt Chart and choose Nonworking Time 4) The office will shut down for 2 weeks in the summer. and choose an overall project calendar of 24 Hours 3) You may notice that the Gantt Chart is still showing Nonworking Time for the Standard calendar. Current calendar is Standard 5 day work. Create a 6 day calendar and call it a offshore calendar c. Workshop Assignment-1 1)Create a new blank project file. Assign it to all the activities taking place at Mumbai d. 6. Open PUII. 2) Use the Project Information dialog box to: y y schedule the project from a Project Start Date of 1 June this year. Use Project-views.3 5. What is the project duration now? 7. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . Remedy this by formatting the Gantt's nonworking time with the correct calendar.

4 Exception days are marked in blue 5) Scroll through to August on the Gantt Chart to check that the summer shutdown period is correctly displayed as nonworking time. Go to the Change Working Time dialog box and create a new copy of the Standard calendar. our part timer has also booked a holiday to Greece from 2 to 11 September (inclusive).mpp and close it down. Workshop assignment 2 1) Create a new blank project file and schedule it to start on 11 March 2011. 6) Save the file with the name August Shutdown. calling it "Part Timer". This project should be based upon the Standard calendar. 8. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . Create an Exception to their calendar with a sensible name and model these days as nonworking. 2) A part-time worker will be used on this project. and The remaining three weekdays have working time of 10:00 to 15:00 (with no breaks) 4) As if life wasn't easy enough. 3) Amend the working time of your new calendar so that: y y Mondays and Fridays are nonworking time (wouldn't that be nice?).

Workshop Assignment 3 1) Download the files needed to start this exercise: ex-664 (Planning Escape) 2) Open the file found in the folder shown above. Split the window and get screen as follows: a. Change the various options of Task Type and see the impact. Create a new MS-P project. 9.mpp and close it down. feel free to format the Gantt Chart to show the nonworking time for your new Part Timer calendar. Make sure it's the right one! 5) Although the overall project will be based upon the Standard calendar (as per the Project Information dialog box). There won't be much white working time left if you do! 6) Save your file with the name Cushy Number. Just enter one task Identify Design Parameters with duration of 20 days. 10.5 The calendar being edited is shown at the top of the dialog box. 3) Assign the appropriate Task Types and 3)Effort Driven indicators as shown below: MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur .

Your task is therefore. Prepare a dynamic customized report for Bridge24.. 11. How long will this task now take? 6) Save the updated file as Escape Planned and close it down.User Defined Cost MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . 4) Make the resource assignments as indicated below to create a plan similar to the below maintaining the durations as indicated: You can change the Max Units to Decimal via the Schedule tab on Tools => Options. change the assignment on this task to 25% of each of their time. You have been given the responsibility to manage a project Bridge24 .6 The Type and Effort Driven columns have been inserted to the Entry Table. From your past experience you know that it is a good idea to have data about Up Front Cost for each activity/WBS. which is typically 10% of the total cost. The report should ask for a specific day from which the list of Who does what gets created. non labor and material resources. Each activity has been assigned labor.. 12. A completed schedule is available with you.mpp. 5) The three escapees cannot spend 100% of their time on Dig Tunnel as they will be missed. to create a user defined filed called as Up Front Cost and also a Indicator field.

Staus date: 1/6/06 c. y y y The Fixed Cost for The Dress .Pay for Dress task was actually £800 The standard rate for The Venue resource was £3. Task 3 started on 1/5/06 and is 25% complete f. Task 2 started on 1/3/06 and finished on 1/4/06 e. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . Task 7 started on 1/5/06 and is 50% complete 14.Pay Balance) should be reduced to 70. 3) Update the following cost details on the project. Current date: 1/9/06 b. For Aircraft A25. Task 1 Started on 1/3/06 d.7 Indicator . 5) Update the actual dates on the tasks as shown in Red on the diagram below.000 The standard rate for the Guest resource was £25/hr 4) Due to the increase in the cost per guest the number of Guests assigned to task 28 (The Venue .mpp use the following data to update the tasks a. Mark all the Up Front Costs more than 500 with red indicator as shown below: 13. Workshop Assignment 3 1) Download the files needed to start this exercise: ex-650 (Wedding of the year) 2) Open the file in the folder shown above.

9) Now use the Views. 6) The Venue is now booked for Sat 28/03/09 therefore The Big Day must start on this date. Filters and Reports to answer the following questions. y y y y y y y What % complete is the whole project? How many tasks are now completed? What is the variance in duration of the project? Which tasks are slipping? Which tasks are yet to be started? What is the overall cost variance? Which tasks are 'overbudget' and by how much? 10) Save the updated file as Wedding of the year in progress and close it down. 15. 7) Update the durations as shown in Red below: Remember the total duration is the sum of the actual and remaining durations.8 The view has been filtered to bring the tasks together. EVA Problem duration (periods) task a a a a4 a a6 predecessors none a a a a a4 Resources Raju Raman 6 Ranjita Rani 4 4 Ramu Rakesh 4 4 4 4 illing Rate ($)/hr MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . 8) Update the entire project through to 22/12/08 (as if this is today's date).

Workshop Assignment 4 1) Download the files needed to start this exercise: ex-651 (Dream Home) 2) Open the file in the folder shown above.PVC.000. Identify: EVC. AC Identify: CPI. 5) The actual start or finish dates have changed as indicated in Red on the table below: MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur .000) should be reallocated to Furnishings for the interior of the house (task 23). SPI What are the ETCs under optimistic. 4) Change the durations as shown in Red on the table below: The total duration is the sum of the actual and remaining durations fields.a . Most likely and Pessimistic situations? 16. The balance of the planned cost of the land (£5.a6 Rehman The update data is as follows: Task a a a a4 a a6 a Day 1 25% Day 2 60% Day 3 100% Day 4 30% 10% 65% Day 5 100% 10% 85% Day 6 10% 90% 10% y y y y Update the schedule as of time period 6. The standard rate of the Electrician is £150/day.9 a a . 3) Using the appropriate tables / views update the following costs: y y y The fixed cost of the Purchase Land task was actually £30.

7) Use the View. 3) Go to the Visual Reports dialog box and review the Baseline Cost Report. Workshop Assignment 5 1) Download the files needed to start this exercise: ex-667 (Dream Home Are we still on time) 2) Open the file shown in the folder above. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . 6) Update the entire project to 07/07/08 (as if this is today's date). 17. y y y y y y y What date will our Dream Home actually be ready for us to move in and is this before our lease runs out? What is the current overall cost variance? Which tasks are 'overbudget' and by how much? Which tasks are slipping? Who has tasks which are yet to start? What is the variance on the work hours required for this project? How many tasks are currently in progress? 8) Save your updated file as Dream Home still on time and close it down. to get the reports as shown below. Filters and Reports to answer the following questions.10 Date changes should only be recorderd in the Actual fields. 4) Change the task level shown on this report to show outline level 2 only.

6) Review the Resource Status report and add in the Cost Variance field: MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . 5) Review the Cash Flow report for Q1: You can aslo not show the weeks in which there are no costs.11 Excel Pivot Charts are filtered via the fields shown around the chart.

MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . 7) Save and close the file.12 This is only a section of the report.

and you will be presented with a menu of options. you can also left-click on their avatar in the office.. Clicking on one of the avatars will bring that object and all of its attributes into view in the bottom area. and then all of that particular type of object will appear in the grid to the right. employees. 2. You can hide and unhide attributes/columns by right-clicking on the column. To view an object s details. and tools) in a few different ways: 1.13 Simulation Game for Project Management y Creating a strategic plan for the project elaborated in simulation y Collecting all the relevance data y Running the simulation to see the performance using EVM Details of Simulation SimSE Player s Manual 1. and very important hints about how to succeed in the game. Viewing Resources You can see the status of all of the major entities in the game (your artifacts. customers. click employees ) in upper left-hand corner. you can come back to this narrative by clicking the i in the upper left-hand corner of the user interface. Right-click on one of their avatars in the office. This is the only way to perform actions in the game. 1. the employee that you right-clicked on is automatically added as a participant in that action. as it will usually tell you what the goals of the game are. for an employee. for an artifact. It is IMPERATIVE that you read this narrative very carefully. 2. you can first click corresponding word to that object s type (e. how it will be evaluated whether you meet that goal. 3. For example. For employees. This will bring up a table of all of the different objects and their attributes. or on their avatar in the grid in the upper right-hand portion of the interface. Interacting with Employees You can interact with your employees through right-click menus. This will bring the employee and his/her attributes into view in the bottom area. projects. or in the Current Activities area on the right. When you use an employee s right-click menu to perform an action. At any time during the game. You can see a quick at-a-glance view of all of the objects of a particular type by clicking on the ALL button in the grid after performing step 1. on their avatar in the Current Activities area on the right. if you used Andre s MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . Beginning a Game When you start a new game. click artifacts .g. you will see a window pop up that contains a short narrative about the game you are about to play. next to the SimSE logo.

The employees will often inform you of important events.14 right-click menu to start the Create Requirements action. If you check the box Stop at Events . customers. and tools). Andre will not appear as a choice (since he has already automatically been added as a participant). there are a couple of other ways to stay abreast of the events that are occurring in your game: 1. etc. Enter the number of clock ticks you wish to advance forward in the clock s text field. errors. Awareness In addition to viewing the status of the simulation objects (artifacts. and then click the Advance Clock button. Moving Forward through Time The simulation clock is located in the lower right-hand corner of the user interface. you should bring the requirements document into focus (make it visible in the lower portion of the user interface by clicking on Artifacts then the requirements document icon) before you step the clock forward (or just after starting the clock forward). MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . employees. You can move time forward through the game in 2 different ways: 1. discover insights into some of the rules underlying the game. projects. (This is the most common way of stepping through time in SimSE. It is important that you read these speech bubbles carefully. Click the Next Event button. 5. 3. The Analyze menu is enabled throughout the game. the clock will go until either: a) one of the employees has something to say. The current activities of all of your employees are listed on the right hand side of the GUI. or game branches. and other guidance through pop-up speech bubbles that appear over their heads.) When you tell the clock to move forward. allowing you to use the explanatory tool during the game. you should first make sure that you have in focus an object of interest. or b) it has already gone forward the specified number of clock ticks. whichever comes first. the beginning and ending of activities. if you have just told your employees to work on requirements. to explore alternative decisions. 4. hints. as they will often give you important information that will greatly help you succeed in the game. 2. of the requirements document change. when prompted to choose other participants for this action. and create multiple parallel timelines. For example. which will cause the simulation to move forward until one of the employees has something to say. Explanatory ( Analyze ) Tool The explanatory tool allows you to view graphical representations of your game in the form of line graphs. Thus. The explanatory tool can be accessed through the Analyze menu in the upper left-hand corner. 2. This way you can monitor the action to see how their work is progressing by watching how the size. Andre automatically gets assigned to the Create Requirements action.

1 Generating Graphs There are three types of graphs that can be generated: object graphs. Any data point in the graph can be moused over to reveal that point s exact x. 5. Show Attributes .g. and can be generated by choosing an object in the drop-down list labeled. and can be generated by choosing one or more actions to graph in the Action Graph list and then clicking the Generate Action Graph button. The yaxis has no semantics. with one occurrence of CreateRequirements and two occurrences each of ReviewRequirements and CorrectRequirements (multiple occurrences are indicated by the number at the end of the action label. The key below the x-axis indicates which data points correspond to MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . and composite graphs. e. An action graph provides a trace of events/actions/activities that occurred in the simulation. The key below the graph explains which data points correspond to which attributes. action graphs. in clock ticks. choosing one or more of that object s attributes in the list marked. In Figure 1. ReviewRequirements . but only serves as a delineator for graphing actions each action is graphed on a separate gridline on the y-axis. and then clicking the Generate Object Graph button. a SoftwareEngineer Employee named Andre. Object Graph . Figure 1 shows an object graph for an employee s energy and mood. An object graph depicts how an object s attribute values changed over time. The x-axis indicates time progression. at which point the employee s energy was 0. the data point for the energy attribute at clock tick 892 is being moused over.48. Time is represented by the horizontal axis and attribute value is represented by the vertical axis.15 Figure 1: An Object Graph Generated by the Explanatory Tool. The title of the graph indicates which object s attributes are being graphed in this case..and y-values. Figure 2 shows an example of an action graph that includes three different types of actions: CreateRequirements . and CorrectRequirements . ReviewRequirementsAction-2 ).

the Action Info tab contains information about the action and the Rule Info tab contains information about the rules that are attached to that action. For example. represented by the orange (bottom) line. As their names indicate. one rule for a CreateCode action is that the size of the code increases every clock tick by an amount based on the employees productivity in coding).16 Figure 2: An Action Graph Generated by the Explanatory Tool. The top portion contains a description of the action. as shown for CreateRequirementsAction-1 in Figure 2. The bottom portion of the Action Info tab lists all triggers and destroyers for the action.g. The Action Info tab is divided into three portions. A user can click on any one of these triggers or destroyers to bring up a description in the field to the right. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . in Figure 2 the CreateRequirements action.. When a data point in an action graph is clicked on. Mousing over a data point will display the name of the action and a reminder that the data point can be clicked on for more information. the details and effects of that action are displayed in the form of the screen shown in Figure 3. so that the player can see exactly what could have caused the action to either stop or start. The middle portion displays the participants that were involved in the action during the clock tick of the selected data point (the point that was clicked on to bring up the action information. There are two tabs in this screen: Action Info and Rule Info. The data points for an action begin at the time that action was triggered and end at the time that action was destroyed. which actions. began at clock tick 0 and ended around clock tick 230. one for each type of information provided about the action. A rule defines what effect an action has on the rest of the simulation (e.

A composite graph shows both an object graph and an action graph lined up on the same time axis. and an action graph that includes the same three actions from the action graph in Figure 2 ( CreateRequirements . Intermediate rules are those that occur once every clock tick during the duration of the action. simply choose the object graph and action graph settings you want. then click Generate Composite Graph. On the left are listed all of the rules that are attached to the selected action. Trigger rules are those that occur when an action starts. Looking at this composite graph would MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . ReviewRequirements . including the two attributes NumKnownErrors and NumUnknownErrors . You would probably first notice this effect by seeing the hidden attributes revealed at the end of the game and observing that. Because it might not be obvious at first how a composite graph is useful. To generate a composite graph. Upon looking at the last upward slope in the unknown errors (approximately clock tick 330 to 580). there were still undiscovered errors in the document at the end. Destroyer rules are those that occur when an action stops. and CorrectRequirements ). with the Action Info Tab in Focus. even though you did a thorough review of the requirements document and corrected all of the known errors.17 Figure 3: Detailed Action Information brought up by Clicking on an Action in an Action Graph. The third and final type of graph that can be generated is a composite graph (see Figure 5). Any one of the rules in the list can be clicked on to bring up a description of that rule in the right hand pane. The composite graph shown in Figure 5 contains an object graph for the RequirementsDocument artifact. The Rule Info tab is shown in Figure 4. let us look at an example from the graph in Figure 5. it might be unclear why this slope is there.

you can also print a graph or save it as an image if you want to keep it for future reference. indicating that this action caused some more unknown errors to be introduced into the requirements document. Clicking on this action in the graph will then reveal why employees correcting requirements will introduce new errors into the document at a rate dependent on their requirements skill. Any rule in the lists can be clicked on to bring up its description in the window to the right. All graphs can be further customized in terms of appearance by right-clicking on the graph they can be zoomed in or out on.2 Viewing Rules In addition to viewing rules through clicking on an action graph. and labels can be turned on or off. Reading rules is one of the most effective ways to learn how to improve your score.18 Figure 4: Rule Info Tab of the Action Information Screen. One of the rules might MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . Thus. rules can also be viewed through the lower half of the explanatory tool main user interface by choosing an action in the Actions drop-down list. Using the rightclick menu. 5. provide you with the reasoning behind this: The final upward slope in unknown errors corresponds exactly to the second CorrectRequirements action. let s say that your requirements document ended up with numerous errors. This will make the rules appear in the lists below the drop-down list. As an example. Looking at the rules attached to the CreateRequirements action will tell you. you can infer from this that it is just as important to have skilled personnel involved in requirements document correction as it is for requirements document creation. colors can be changed. and you don t know why. and will likely be more careful in assigning people to this task in the next game.

Start new game from here. To branch a game from an explanatory tool graph (either an object graph. and using the Multiple Timelines Browser. or else the performance will significantly suffer. and choose the option. you could conclude that you should use developers with more requirements experience and also be sure to use a requirements tool. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . and another rule might say. The number of errors in the requirements document increases at a rate dependent on the requirements experience of the developers working on it . an action graph.g. Try to keep the number of simultaneous games to about 5 or less. The rate at which errors are introduced into the requirements document is lessened by the use of a requirements tool. As another example. Your current game will still be accessible as you also run the new branch. and the new branch will begin. simply right-click on any point on a graph. DeliverProduct ). or a composite graph). The Multiple Timelines Browser will be covered in the following subsection. 5. say.. It will then prompt you to name that particular game. This can be done in two different ways: using the explanatory tool graphs right-click menus. From this.3 Branching a Game You can return to any previous point in your game and start a new game from that point. you can often discover exactly how your score was calculated by reading the rule(s) attached to the game-ending action (e.19 Figure 5: A Composite Graph Generated by the Explanatory Tool.

allows you to see a graphical depiction of all of your parallel game branches that you have started (see Figure 6). and it will then start. number of unknown errors). As in branching from an explanatory tool graph.. Important Tips for Success y If you ever feel stuck and can t figure out how to successfully get through the game. A solid line represents a game that is still open. Figure 6: Multiple Timelines Browser 6.g. go back and look at the starting narrative (by clicking on the i in the upper left-hand corner of the user interface. Ending a Game Once the game is over. accessible through the corresponding button in the explanatory tool. etc. 7. MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . you will be prompted to give the branch a name.4 Multiple Timelines Browser The Multiple Timelines Browser. take a look again at your various artifacts. Left-clicking on a line (only for open games) brings that game to the front. Right-clicking on a line gives you the option of starting a new branch from that game.20 5. tools. giving you further insight into how you did. and a number at the end of a line indicates the score given for that game. Attributes that were hidden throughout the game will appear (e. This narrative contains important information that might make more sense to you now that you have played a little bit. a dashed line represents a game that has been closed.

. They will often tell you exactly how your score was calculated.g. When using the explanatory tool. and are often overlooked by players. Always look at the rule(s) attached to the game-ending action (e. in one model. y y y y MS Project-Advanced/Intermediate for L&T IPM Vinit Thakur . or give you some other important information that could help your game immensely.21 Be sure to read the employees speech bubble comments carefully! Sometimes they will give you valuable hints about what your next step(s) should be. there is a DoubleProductivity action that causes the whole team s productivity to double when things are being done in an ideal way (what the ideal way is could be discovered by looking at this action s trigger(s)). Be sure to read the rules in the explanatory tool! They are probably the most helpful sources of information. For example. DeliverProduct ). keep an eye out for secret actions these are actions that were not visible during the game but are visible in the explanatory tool graphs and rule descriptions.

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