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Applying for your first hospital job as a doctor can seem like a daunting task. The UKFPO has designed this handbook to answer all your questions about the recruitment process and FPAS (the online Foundation Programme Application System). Our medical student advisors have helped us put it together to ensure all the important points are covered. Further information is available at: www.foundationprogramme.nhs.uk. FPAS (the national online application process for the Foundation Programme 2012) is used for allocating Foundation Programme places commencing in August 2012 across the UK, covering England, Wales, Northern Ireland and Scotland. If you are applying for an Academic Foundation Programme, there is a separate process, which begins earlier than the main recruitment round. For more information, go to: http://www.foundationprogramme.nhs.uk/pages/academic-programmes/how-to-apply.
TIMELINE AND OVERVIEW OF THE PROCESS .....................................................................3 BEFORE YOU APPLY ...............................................................................................................4 ARE YOU ELIGIBLE?...................................................................................................................4 REGISTERING & ENROLLING ONLINE ...........................................................................................4 PRE-ALLOCATION TO A PARTICULAR FOUNDATION SCHOOL BASED ON SPECIAL CIRCUMSTANCES..4 CONTACTING YOU .....................................................................................................................5 THE FPAS APPLICATION FORM .............................................................................................5 PERSONAL ................................................................................................................................5 Disabilities and personal health...........................................................................................5 Linked applications..............................................................................................................5 QUALIFICATIONS .......................................................................................................................6 CLINICAL SKILLS ........................................................................................................................7 EQUAL OPPORTUNITIES.............................................................................................................7 REFERENCES ............................................................................................................................8 Helping your referees ..........................................................................................................8 The reference form..............................................................................................................1 QUESTIONS ............................................................................................................................10 TIPS FOR WRITING GOOD ANSWERS .........................................................................................15 PREFERENCES ........................................................................................................................16 Competition Ratios for 2008, 2009, 2010 and 2011..........................................................16 SUBMIT ...................................................................................................................................18 Probity ...............................................................................................................................18 Data Protection..................................................................................................................18 DOS AND DON’TS FOR COMPLETING YOUR FORM ....................................................................19 SCORING .................................................................................................................................20 NUMBER OF POINTS AVAILABLE ................................................................................................20 HOW EDUCATIONAL ACHIEVEMENTS ARE SCORED.....................................................................20 HOW QUESTIONS 1-5 ARE SCORED ..........................................................................................20 ALLOCATION TO A FOUNDATION SCHOOL........................................................................21 MATCHING TO A FOUNDATION TRAINING PROGRAMME.................................................22 TRANSFER OF INFORMATION ..............................................................................................22 PRE-EMPLOYMENT CHECKS AND EMPLOYMENT CONTRACTS .....................................22 FREQUENTLY ASKED QUESTIONS ......................................................................................25 APPENDIX A ............................................................................................................................28
Cover photo: Photographs taken by Yves Salmon Photography. With thanks to our medical student models who were all members of the UKFPO’s Medical Students Board.
where ‘n’ is the total number of foundation programme places available across the UK.uk. All available programmes in each foundation school are available to view on FPAS. Reserve List batch allocations. Only eligible applicants will be able to apply. You must have provisional GMC registration with a Licence to Practise before your employer will issue a contract of employment. Primary list allocation. Register before the start of the application period so any issues can be resolved before you try to complete the application form. View programmes. Pre-employment checks undertaken.21 Oct 2011 31 Oct – 18 Nov 2011 8 Dec 2011 By 25 Jan 2012 16 Dec 2011 – 24 Feb 2012 15 Feb 2012 17 Feb 2012 29 Mar 2012 31 May 2012 20 Jun 2012 4 July 2012 25 Jul 2012 Apr . if you are on the primary list. Applicants on the primary list need to select their programme preferences on FPAS. Check your allocated foundation school’s website for further information.00 noon (BST) on 21 October 2011. Applications are scored by your first choice foundation school. You can log into your account to see the score you received for each individual question. Deadline for the submission of requests for pre-allocation to a particular foundation school for special circumstances. You must register on FPAS and enrol in the FP 2012 recruitment round before you can complete the application form. The GMC advises that you apply in May 2012 to ensure you are registered before August 2012. If your medical school is outside the UK. You can log into your FPAS account to see your overall application score and. applicants on the reserve list will be notified as to whether or not they have been allocated to a foundation school. Deadlines and processes for matching you to your specific foundation programme will vary by foundation school. Foundation Programme starts. You will be notified via email when your application results are available to view online and whether you are on the primary or reserve list.foundationprogramme. After each batch allocation. Registering with the GMC is a different process from applying to the Foundation Programme and you must apply to them directly. A contract of employment is issued to you. location and starting rota. 29 Sept 2011 3 Oct 2011 3 – 10 Oct 2011 10 . Applicants on the reserve list will be allocated to the vacancies that have arisen since the last allocation. you must apply to the Eligibility Office by midday on 19 August 2011. The application period closes at 12. Primary list applicants notified via email of specific programme matches.Jul 2012 Jul 2012 Jul/Aug 2012 Aug 2012 -3- . Late applications will not be accepted under any circumstances. Complete the online application form. you will be able to see your allocated foundation school. You will need to log into your FPAS account to see your foundation programme. Register and enrol on FPAS at www. Breakdown of scores available for all applicants. Applicants not on the primary list will be included automatically on the reserve list. pay banding. or if you qualified from a UK medical school prior to 1 August 2010.nhs.Timeline and overview of the process 18 Jul – 19 Aug 2011 Ensure that you are eligible to apply. Your referees will be asked to submit a structured reference for you as part of pre-employment checks. Your employer will also confirm your salary. The top ‘n’ scoring applicants will be placed on the primary list.
Register online as soon as you can.uk. date of birth and email address EXACTLY as you supplied it to the medical school. deanery or the UKFPO’s Eligibility Office. you are deemed eligible to apply to the Foundation Programme commencing August 2012.Before you apply Are you eligible? If you qualified or are expecting to qualify from a UK medical school between August 2010 and July 2012.foundationprogramme. You will be emailed an activation link. Ensure you keep your password confidential. the system will not be able to match the information and you may face a delay in accessing the application form. You must click on the link. 5. Registering & enrolling online From 3 October. 2. Details of the special circumstances process is available on the UKFPO website in Key Documents. you can register online with FPAS at www. Enter your personal data: name. you will be able to access the application form from 10 October 2011. Pre-allocation to a particular foundation school based on special circumstances If you need to be placed in a particular foundation school due to being the primary carer for someone with a disability. to activate your account. Once your account is activated. a parent or legal guardian for a child or children under the age of 18 for whom you have significant caring responsibilities. you will be allocated elsewhere according to the places available. it is important that you rank -4- .nhs. If you do not enter your personal data exactly as it was pre-loaded. Every effort will be made to honour those whose special circumstances applications have been approved. deanery or UKFPO Eligibility Office. However. you will not be pre-allocated to the particular school during the initial allocation. if you do not score highly enough to be on the primary list and are placed on the reserve list. The system will check the personal information you enter against its database of eligible applicants. The criteria for special circumstances are very strict and you must supply all supporting documentation that is requested. or having a medical condition for which local follow-up is a necessary requirement. Click on “Registering an account” and follow the instructions to choose a login name and password. If your medical school is outside the UK. or enter the activation code supplied. Your data is preloaded onto FPAS and when you register and enrol. foundation school. If there are any problems setting up your account. you will need to enrol in the FP2012 recruitment round. If there are no places available in your requested foundation school at the time you are allocated from the reserve list. the system matches the data you enter with the data provided by your medical school or the UKFPO’s Eligibility Office in order to ensure that only eligible applicants can apply. or if you qualified from a UK medical school prior to 1 August 2010. The online system will guide you through this process.19 August 2011. The email will give you exact instructions. then you may be able to apply to your medical school for pre-allocation to a foundation school. For this reason. don’t panic. Just contact the organisation you supplied your details to and they can help you access your account. 3. 4. your score and your stated preferences. 1. you must apply to the UKFPO Eligibility Office from 18 July 2011 . If the details you enter match those provided by your medical school. The deadline is 29 September 2011.
This means you would not get important messages about your application.all foundation schools in order of preference even if you have been approved for pre-allocation on the grounds of special circumstances. Details of any disabilities or health issues which you would want your employer to know about in order for them to make reasonable adjustments for your employment. such as blood borne virus infections. Your answers must demonstrate that you meet the person specification in order for you to be allocated to a foundation programme and take up employment in August 2012. telephone numbers. Each section is further explained below. If you do not wish to disclose this information on the application form. Personal This part of the form will only be used for employment purposes and will not be scored. For example. in confidence. The FPAS application form The application form will be divided into eight sections: Personal. it is essential that you inform your allocated foundation school. friend. We will use your email address to send you information throughout the entire recruitment period. Qualifications. by no later than 6th January 2012 as your specific programme allocation may be affected. the details in this section will be passed to your employer. Details of any unspent and spent convictions and investigations into fitness to practise. This information will be held in confidence and only authorised foundation school staff members and the HR department of your employing healthcare organisation will be able to access this information. If you need to change your email address for any reason. Clinical Skills. Disabilities and personal health We recommend that you disclose disabilities and personal health issues. Please note: We strongly advise that you DO NOT USE HOTMAIL email accounts as they regularly block emails from NHS servers. You will not be able to see the application form until the application period opens on 10 October 2011. That person can be a partner. If your application is successful. Arrangements will be made for you to meet up with a foundation school staff member to discuss your training. sibling. etc – any two -5- . address. the GMC has provided guidance which states that you do not have to declare fixed penalty notices for traffic offences. In this section. etc). Contacting you Remember to check your email regularly throughout the process. Linked applications You can link your application to that of another person to ensure you will both be allocated to the same foundation school. in the disability declaration on the application form. Equal Opportunities. update the “account details” section of FPAS and notify your local foundation school. Each section is represented online by a separate page. you may need to avoid exposure prone procedures. skills and attributes required by the national Person Specification for the Foundation Programme 2012. Linked application request (if applicable). References. This section of the form asks you to complete the following: Your personal contact details (name. Questions and Submit. provided you are both on the primary list. delineated by “tabs” across the top of the screen. The questions on the application form reflect the knowledge. Preferences. Please note that you can only link to one other person.
Both of you must rank all of the foundation schools in the same order of preference. the details in this section will be passed to your employer. If you and another applicant want to link your applications. The process of linking works in this way: 1. in this section. post qualification experience (not applicable to current medical students) and any other educational qualifications. 5. The link will be honoured if: all the information required is provided on both applicants’ forms. not the same programme. others will not. employing organisation or town. and neither you nor the other individual has been pre-allocated to a particular foundation school on the grounds of special circumstances. IMPORTANT: You cannot un-link your application at any time once you have submitted your application form.applicants who want to link can do so. or both. you will be allocated to a foundation school which is lower in your order of preference than would otherwise have been the case had you not linked your application. WARNING: The preferences and score of the lower scoring applicant will be used to allocate both applicants to a foundation school. and you both score highly enough to be on the primary list. 3. If your application is successful. Check the foundation schools’ websites for their local policies on linked applications. If you are NOT a final year medical student in a UK medical school. ensuring it is the same one they are using for the application process. Please note: Members of the scoring panel will not have access to the “Personal” section of your form. More information will then appear. you must answer questions about your GMC registration status. but they have not linked to you”. It will say either “X linked to you” or “You are linked to X. See the “Frequently Asked Questions” section for more information on what happens if there are more applicants than places. The result of your link may be that either: a. Qualifications Please list your qualifications. the link will be severed. 4. Scoring panels will not know that your application is linked. you can do so in this section of the form by choosing “yes” when asked if you wish to link your application. the other individual will be allocated to a foundation school lower in his/her order of preference than would otherwise have been the case. Keep in mind that the link only allows for you to be in the same foundation school. the other person must enter the email address you are using for the application process on their application form. This part of the form will only be used for employment purposes and will not be scored. If either. In order for the link to be complete. OR b. -6- . You must enter the email address of the person you want to link to. You will also have to provide details of your main medical degree. Once you type their email address in and save it. Some foundation schools will try to place linked applicants within an hour’s commute of each other. including your main medical degree. you will see a notification on your personal account page (which comes up as soon as you log in). of you are on the reserve list. 2. along with a box for you to type in the email address of the applicant you are linking to.
we expect you to be clinically prepared to proceed with foundation training and we ask you to confirm this in the section. These may include: BA. please enter your GMC registration details. gender. We would expect to see up to your last five years of experience. ethnic origin. so be honest in your answers. This section of the form is not scored and has no links to the “Educational Achievements” section. you may leave that field blank. BMedSci. If you do not wish to disclose your age. you must also list them in this section of the form. (This will only be shown for those who do NOT choose “I am currently a medical student in a UK medical school” from the drop-down menu.GMC registration status For those who have provisional registration with a Licence to Practise. enter the anticipated date of qualification. This section is not scored. Clinical skills The assessment of your clinical skills is made primarily throughout your time at medical school. It lists the clinical and practical skills that the GMC requires you to have by the end of medical school. etc. If you do not. This section asks you to provide your age. PhD. please say if you don’t have one or more of the skills listed. Anonymised reports will be produced to analyse recruitment practices. but you may choose the option “I do not wish to disclose this information”. If you have qualifications that can gain points in the “Educational Achievements” section . The rest of the fields are mandatory. Post qualification experience This section is for those applicants who have already completed medical school and may have had some experience working as a doctor prior to applying for the Foundation Programme. This section of the form will be sent to employers once you have a post in order to ensure that you receive the training and support you need. you will not get any points for them. So. The information you provide in this section will only be accessed by authorised individuals involved in the recruitment process to ensure that this process adheres to equality and diversity legislation.) Main medical degree You must enter details of your medical degree and university. Please note: Members of the scoring panel will not have access to the “Clinical Skills” section of your form. or expect to attain. BSc. Equal Opportunities This section includes the equal opportunities monitoring information required by the health service to monitor their recruitment practices. Please note: Members of the scoring panel will not have access to the “Equal Opportunities” section of your form. If you have not yet graduated. religious beliefs and whether you consider yourself to have a disability under the Disability Discrimination Act. By passing your final exams. You are asked to tick a box to indicate if you have attained. Other educational qualifications This section is for applicants who have completed additional educational degrees or relevant diplomas only. Please note: Members of the scoring panel will not have access to the “Qualifications” section of your form. each skill listed by August 2012. -7- . Ticking a box that says you don’t have a specific skill won’t prevent you from securing a post.
they will need to enter their username (their email address) and a reminder of their password will be emailed to them. then your employing healthcare organisation will work with you to ensure appropriate references are submitted. One reference must be from a practising hospital consultant. director of clinical studies or a person holding an honorary medical school contract as advised by your medical school. they must contact the IT Technical Helpdesk for further guidance through the “Contact Us” link at the bottom of the referee website pages. You may use referees outside of the UK as long as the referee is able to comment on your performance. Your referees will be sent an email on 16 December 2011 asking them to complete a structured online reference for you by 24 February 2012. or have been employed as a doctor any time during the last six months. If they are still having trouble. If you are currently employed as a doctor. GP or associate specialist who is able to give an opinion of your clinical skills. whichever comes first. From here. This might be a professor. You will need to provide names and contact details of two referees. They are collected on behalf of the employer as part of their pre-employment checks and have no bearing on your application. From here.foundationprogramme. You will be able to see your references once they are submitted by checking the “my account” area of the website. IMPORTANT: References and their content are not used in the scoring process. It is best if this is NOT a Hotmail account.References As with any job application.uk and click on the “Referee Login” link in the middle of the screen. A contract of employment will not be issued until these references are in place. If either of your referees fails to submit the online reference by the deadline. you are required to provide details of referees. reader. lecturer. and ask that they provide you with an email address which they access regularly. nor are they taken into account when allocating you to a foundation school or a specific foundation programme. References received after that date will not be included in the information sent. You can change your referee details online (even after you submit your application form) until the reference period is closed. Make sure that you ask your referees if they are happy to provide a reference before you complete this section. They will then -8- . The reason that your references must be submitted by 24 February 2012 is that the foundation schools send all of your data (including the full application form and references) to your employing organisation at the end of February. Each reference form will take referees approximately three to five minutes to complete. They will see an option to click on “Forgotten your password”. one of your referees must come from that employer. they will need to complete a “Support Form” which will be sent to the technical helpdesk. Helping your referees If your referee has forgotten or lost their password. they should go to www. One reference must be from your medical school. or until the reference is submitted. Please keep in mind that you are responsible for ensuring that two referees submit references for you before you start your job in August.nhs. senior lecturer.
during their time with you? Recommendation The referee is invited to provide other comments. Was their attendance/timekeeping satisfactory? Are you aware of any health issues which may affect the candidate’s ability to undertake this post? Was the applicant subject to any disciplinary procedure. There is no contact telephone number for the technical helpdesk. and whether they are providing your medical school reference or a clinical reference. Please note: The UKFPO cannot accept references by FAX or email. they will be asked to provide examples. confidentiality Other The questions below have Yes/No answers. integrity. Referee details Name.be in touch with your referee to resolve the problem. If they choose acceptable. Referees will choose either acceptable or cause for concern in answer to each question. name of employing organisation. contact telephone number. The reference form Your referees will be asked to give their opinion regarding your present knowledge and skills under the headings provided below. position held. Clinical knowledge and skills Can show evidence of having achieved the outcomes for qualification set out in Tomorrow’s Doctors Language skills All applicants must have demonstrable skills in written and spoken English that are adequate to enable effective communication about medical topics with patients and colleagues Personal skills Demonstrates an understanding of the importance of the patient as the central focus of care Demonstrates ability to prioritise tasks and information appropriately Demonstrates an understanding of the importance of working effectively with others Demonstrates the ability to communicate effectively with both colleagues and patients Demonstrates initiative and the ability to deal effectively with pressure and/or challenge Probity Demonstrates appropriate professional behaviour. formal or otherwise. If they answer No to the first question. If they choose cause for concern. honesty. no comment is required. -9- . and Yes to the last two questions. they must provide an explanation in the comments box.e. They must be submitted through FPAS. i.
You must complete all of the required information and upload evidence to support your achievements or a score of 0 will be allocated in each category. Please note: Your score for additional degrees will be determined from the information supplied in this section of the application form. Failure to fill in the boxes or upload the required supporting documentation will result in 0 points being awarded. Fewer than 50% of medical students score points on this question. The verifiers will not have access to any other part of your application form and each form will be identified by the application number only (i. if you have put information relating to additional degrees in the “Qualifications” section. BSc and PhD) you should choose the one that will give you the most points. Questions 1 – 5 will each be scored by your first choice foundation school. NOT your primary medical qualification).g.e. not from the “Qualifications” section. Failure to complete all the required fields or to provide one of the required documents will result in the degree not being recognised. PART A – Additional degrees (up to 5 points) You must choose one of the options listed in the table below. List your educational achievements Maximum points available: 10 points This category has a series of drop-down boxes for you to choose from and places for you to upload supporting documentation. three additional boxes will appear for you to complete. The letter must be on official headed paper. These are: Subject of Qualification. if you have had a pass result confirmed but have not yet received your degree certificate. Information in this section will be verified at a national verification day by representatives from medical schools and foundation schools. Therefore. If you have more than one additional qualification (e. If you indicate that you have an additional degree. a letter from the relevant University Dean or Registrar confirming you have passed and the level of degree. .Questions IMPORTANT: This is the only section of the form that the scoring panels or national verification panels will see. This section comprises two categories: Educational achievements Questions 1 to 5 Educational achievements will be machine-marked. There are two parts: PART A – (5 points) Additional degrees (i. Don’t worry if you don’t have any additional educational achievements. and a score of 0 being given.10 - . Educational Institution and Year of Qualification. . PART B – (5 points) Other educational achievements. Evidence required: You must upload a copy of your degree certificate or. signed and dated by the Dean or Registrar. it must be repeated in this section.e. it will be anonymous to the verifiers).
7 as 2.9 as 2. Honours degree 2. . a GPA of 4. LlB. a GPA of 3. the USA) award an ‘MD’ or similar as part of their basic medical qualifications.Number of points Degree category 0 1 1 2 3 4 5 Notes Primary Medical Qualification only Honours degree 3rd class.5 should be scored as equivalent to a 1st class. e. If you have undertaken an exchange programme of study as part of a degree course you must take the grade point average (GPA) and calculate the equivalent degree level and select the most appropriate. DPhil. This qualification does not attract any additional points in this section.9 or lower as a 3rd class degree.5 as 2. unclassified or ordinary degree.3 as 2. Bachelor of Dental Science (BDS). B Vet Med Doctoral degree (PhD.2 and a GPA of 1 – 1. BA.1. a GPA of 3.6 . Honours degree 1st class. a GPA of 3 – 3. BEng. Any intercalated degree that did not entail an extra year of study.g.1 class Masters degree.8 – 4. a GPA of 3 – 3.2 class Honours degree 2. BSc. etc.1. BMedSci. etc) Honours degrees include any type of Bachelors honours degree.9 as a 3rd class degree. A Masters degree is where a further year of study is undertaken in addition to a basic medical qualification or degree. For a 4 point scale. a GPA of 2 – 2.4 . Some international medical schools (e. For a 5 point scale.g.4 should be scored as equivalent to a 1st class degree.11 - .2 and a GPA of 2.
where: a) you are the speaker for an oral presentation. further boxes will appear which must be completed: Authors Publication title Year Journal/Book Title Volume/page PMID Please list all authors in the order they appear in the publication. do not count. If the required document is not uploaded. They will not gain any points. with up to two points available in each category (one point may be awarded for each achievement noted). the maximum number of points that can be earned is 5. 1 point for each educational first prize at a national or international level. no points will be awarded.12 - . or related to musical or sports achievements. Please do not enter any achievements in school or college. Publications In order to gain points for publications. . Up to 2 Up to 2 All parts of this section have equal weighting. Select one: None I have a peer-reviewed publication (with a PubMed ID) I have more than one peer-reviewed publication (with PubMed IDs) For the last two options. Points (max = 5) Scoring Criteria Up to 2 1 point for each publication with a PubMed ID and with the required uploaded evidence. the publication will not gain any points. including those ‘In Press’. However. If you do not have a PMID. NOT 6 points. Your name must be in CAPITALS State the title as it has been published Year of publication State the full title of the journal or book State both the volume and page numbers Please insert the PubMed ID (PMID). The peer reviewed publication MUST have a PubMed ID. Important: Other educational achievements must be accompanied with uploaded supporting evidence. the following criteria apply: The publication must be peer reviewed.PART B: Other educational achievements (up to 5 points) All the information provided in this section must relate to your activities in university education. Any publications without a PubMed ID. or b) you are the first named author for a poster presentation. 1 point for each national or international oral or poster presentation with supporting evidence.
Presentations In order to be awarded points. Presentations you give during the course of your degree or extra curricular activities do not count.Required evidence You must upload the front page of the article clearly showing the article title and authors’ names. the following criteria apply: Oral or poster presentations must be given at a national or international conference hosted by a recognised medical specialty body. National means any of the following: England. A prize is awarded for achievement. Select one: None I have a national presentation I have more than one national presentation If you indicate that you have a presentation(s) you will have to complete the following information: Date of conference Meeting Organiser Presentation Title Authors Date including year of conference Title and location of conference Name of organisation responsible for conference Title of presentation Please list all authors in the order they appear in the presentation. Presentations at BMA or student-led conferences also do not count. Wales. Scotland. There is space on the application form for two publications only. but you do not need to have been present at the event where the poster was displayed.13 - . rather than being an activity that is to be carried out. You must be the sole speaker for an oral presentation. the following criteria apply: Prizes must be a national or international educational prize awarded by an organisation that is not student-led and must be a FIRST PRIZE. Prizes In order to be awarded points. or honourable mentions. There is space on the application form for two presentations only. you must decide which ones you wish to include. Northern Ireland or any other country. If you have more than two. The following are not considered prizes: Bursaries Elective awards Grants . You must be the first named author on a poster presentation. Presentations must have taken place by the close of the application period (21 October 2011). The poster or oral presentation must describe your academic work. Conferences organised by students or student organisations will not count. If you have more than two. Second or third prizes. do not qualify for points in this section. Your name must be in CAPITALS Required evidence You must upload the acceptance letter/email from the conference host or a conference programme clearly showing you are delivering a presentation or displaying a poster. you must decide which two publications you wish to use.
If you have been awarded more than two prizes. do not leave this until the application period opens. .pdf) or a JPG image (*. The Browse function is used to search for the document you wish to upload from your pc. the year the prize was awarded and that you won first prize. you will have to complete the following information: Name of prize Year Awarding Body Details of prize Required evidence The full formal title of the prize The year the prize was awarded The name of the organisation/institution awarding the prize Details of what the prize was for and who could apply You must upload a signed prize certificate or an official letter/email from the awarding body. you will need to decide which ones to list. or any other funding granted University prizes On the application form. Scholarships Funding for research projects. A letter/email must confirm the full formal title of the prize. Please note: Each document must not be bigger than 1MB and be either a PDF document (*. Below is an example of the page for entering details of ‘Other educational achievements’ and uploading supporting evidence.14 - . you must select one of the following: None I have a nationally recognised educational prize I have more than one nationally recognised educational prize If you indicated that you have won a prize(s). If you need evidence from an awarding body or your Dean organise this now.jpg). Details of two prizes only can be submitted. IMPORTANT: If you do not upload the required supporting evidence in this section you will not receive a point.
along with the entire application form between 10 – 21 October 2011. they will send the application to a national review panel. which will make the final decision. Make sure you read the question carefully . If the foundation school scoring the application does not think that it meets the person specification. . Tips for writing good answers TIP 1 Each question has several parts.answers need to be relevant. edit and re-save your form as many times as you like until you hit the “Submit” button in the Submit section. and then paste them into the application form once they were happy with them. Poor spelling and grammar may impair the quality of your answer and can lead to a lower score. so answers must be in full sentences (i. Break down the question into its component parts and answer each part.Questions 1 – 5 Maximum points available: 10 points per question Limit: 200 words per question Each question relates to particular criteria within the national Foundation Programme Person Specification. But remember. Applicants who score “0” on any question will have their answers collated and checked to see whether the information they have provided as a whole meets the person specification.5.e. Provide a clear description of your experiences and ensure you are concise. You must demonstrate through your answers that you meet the Person Specification in order to be allocated to a foundation school. no bullet points). Scorers will only see one particular question and answer and so will not know what you are referring to if. You will not get full points if you do not answer the entire question. well constructed and appropriate. The system will not allow you to submit the form if there is nothing in the answer box. . The questions will not be released in advance of the application period. You will have 200 words in which to answer each question.15 - . You will be able to see Questions 1 .” TIP 2 TIP 3 TIP 4 TIP 5 TIP 6 . you must SAVE any changes before you exit a section of the application form or else your work will be lost. Medical students from previous recruitment rounds have found it helpful to draft the answers offline first. save them. Do not leave any answers blank. Then join your answer back together into a coherent single response. Communication skills and attention to detail are important. Do not refer to answers you gave to other questions or in other sections of the form. you say “using the same experience set out in Question 3. for example. Please note that you can save.
If your academic score is in a lower quartile and you don’t feel you’ve been able to answer the application questions particularly well. it is unlikely that you will be allocated to a very competitive school. . 2009. you will see that a number of schools have “N/A” instead of a percentage. though. The ratio is calculated by dividing the number of applicants by the number of vacancies available. depending on which schools other applicants choose to list as their first preference. You do need to be realistic about your choices. Do not make your decisions based on these figures alone.e. 2010 and 2011 Foundation School Birmingham. Shropshire and Staffordshire Black Country Coventry and Warwick East Anglian Hereford and Worcester Leicestershire. You are allocated to a foundation school in score order.or under-subscribed in different years. the foundation school was selected as the first choice by more applicants than there were places available. Please note that ratios from previous years are not an indication of the popularity of schools for this year. The table below shows the competition ratios in each foundation school for the last four years. Competition Ratios for 2008. i. You can see that some foundation schools are always popular. but that different schools are over. You must do this even if you have been pre-allocated to a particular foundation school on the grounds of special circumstances. That is because of changes in the way the foundation schools were configured for that recruitment round.16 - . Any percentage over 100% shows over-subscription. Competition will vary. Northamptonshire and Rutland Mersey North Central Thames North East Thames North West Thames North Western North Yorkshire and East Coast Northern Northern Ireland Oxford Peninsula Scotland Severn South Thames South Yorkshire Trent Wales Wessex West Yorkshire 2008 81% 97% 94% 75% 71% 98% 80% 132% 108% 215% 94% 47% 77% 105% 107% 94% 105% 109% 117% 110% 84% 91% 90% 96% 2009 75% 85% 99% 73% 87% 93% 79% 139% 139% 130% 80% 47% 77% 113% 109% 84% 91% 140% 118% 130% 68% 89% 83% 100% 2010* N/A N/A 101% 85% N/A 101% 89% 144% 96% 190% 94% N/A 74% 100% 116% 81% 92% 100% 127% N/A 76% 91% 81% N/A 2011* 40% N/A 105% 113% N/A 95% 92% 152% 157% 95% 111% 87% 89% 116% 132% 87% 98% 135% 132% N/A 83% 97% 109% N/A *In 2010 and 2011.Preferences Before submitting your application. you must rank ALL the foundation schools in order of preference in this section. It is not possible to predict what foundation school your fellow medical students are going to choose as their first preference.
If their first choice is not available. the system will randomly select the order for allocation of applicants with that score. Severn. Where applicants have the same score. you must have a score of 83 to be allocated to NW Thames. North.17 - . and so on down their list of preferences until it finds their highest preference which still has a space available. all the vacancies in Wales. This placed her 400th in the score list. It is not advisable to assume what score will assure you a place in any particular foundation school. Each applicant will be allocated to their highest preference school with available places. but a score of 65 will get you into Wales. Peninsula. Central and South FS Yorkshire and the Humber FS 86 289 133 295 307 319 269 515 374 243 225 194 744 263 805 102 289 319 291 414 597 90 327 126 272 468 501 255 570 331 283 298 169 730 356 1. It depends entirely on the . Here's how it works: Lucy’s top five foundation school preferences were: Wales.Details of FP 2011 recruitment round Foundation School Vacancies Applicants choosing FS as 1st preference Competition ratio Coventry and Warwickshire FS East Anglian FS Leicestershire. When it was Lucy’s turn to be allocated.063 41 241 309 317 421 518 105% 113% 95% 92% 152% 157% 95% 111% 89% 116% 132% 87% 98% 135% 132% 40% 83% 97% 109% 102% 87% Applicants will be allocated to foundation schools in score order of their total score (academic quartile score plus score for application questions). A vacancy was still available in Wessex and so Lucy was allocated to Wessex as this was her highest preference which still had an available place. If Lucy’s score had been higher she would have been more likely to have been allocated to a school which was higher on her list of preferences. you cannot predict that for FP2012. as 399 other applicants had higher scores than her. She scored a total of 70 for her application (academic quartile score plus score for application questions). For example. starting with the highest scoring applicant. Severn and Peninsula foundation schools had been filled with higher scoring applicants. the system will look at their second choice. Northamptonshire and Rutland FS Mersey FS North Central Thames FS North East Thames FS North West Thames FS North Western FS Northern FS Northern Ireland FS Oxford FS Peninsula FS Scotland FS Severn FS South Thames FS Staffordshire FS Trent FS Wales FS Wessex FS West Midlands. Wessex and Oxford.
for example.number of vacancies in each school and the order of preference of those applicants who score more highly than you. IMPORTANT: Once your application form has been submitted. This declaration applies only to formulating your answers. but several declarations as well. Your data may be used in an anonymised form for statistical analysis of the recruitment process. applicants will be withdrawn from the system. collusion or unfair practice is found. This is of particular relevance if you are submitting your application from overseas where there may be a significant difference between British Summer Time (BST) and local time. Once your application is accepted. will not be tolerated. Further guidance about what constitutes unfair practice is in Appendix A. this does not constitute “significant help or input”. it cannot be changed.18 - . If you have a disability. It is important that your work is your own. without significant help or input from other sources. . Probity You will be asked to tick a box to declare that you have completed the application answers by yourself. The information contained within your application form will be provided to authorised staff for purposes of recruitment. rather than the physical act of inputting them into the computer. This is regarded as a serious probity issue and if plagiarism. We advise you to print out a copy of your completed application. including collusion and plagiarism.30 am to 5. reporting and providing you with access to the resources you will need when you begin foundation training. Technical assistance is available via e-mail only from Monday to Friday.00 pm (BST). The Random House Dictionary definition of plagiarism is “close imitation of the language and thoughts of another and presenting it as your own. Unfair practice. referred back to their medical school and to the GMC. and someone else does the typing on your behalf.” FPAS has antiplagiarism software which can identify applications where some form of standard answer has been used. Make sure you double check everything and ensure it is saved before you submit. 8. You should try to submit your application a few days before the deadline to avoid any last minute problems with your internet connection or your local PC. Submit This section includes not only the “submit” button. you will receive an email confirmation so you know it has gone through. Data Protection Your details will be kept confidential and on a secure server.
you will receive a score of 0 for that answer. there is a different answer to every question and your preferences are in the right order. If there is evidence of collusion or unfair practice. the system thinks you are inactive and will time you out after 20 minutes. transferred from Microsoft Word so ensure you check your work before submitting. edit it and re-save as many times as you like before you submit the form. FPAS will not always recognise ‘’smart quotes’’. You may experience problems with your local PC or your internet connection. Make sure you press “save” on each section. This means you would lose your work. so if your answer is not relevant because you pasted it into the wrong box. your application will be withdrawn from the system. or you will lose your answers when you go to the next section. For this reason it is a good idea to formulate your answers offline and paste them across when you are happy with them.e. Late applications will not be accepted under any circumstances. Use your word processing programme’s spellcheck and word counter before transferring your answer to your application form. Don’t be tempted to use someone else’s material or an example you heard in a lecture. The system uses plagiarism software which will pick up any sort of standard or repeated answer. If you do not save your work or go to another tab when you are in FPAS. Don’t press submit until you have checked your application thoroughly. Scoring panels will only see the answer to one question. not your whole form. Panels will just be scoring one question only.19 - . apostrophes. You may need a copy if your foundation school or employer wishes to interview you. DON’T Don’t expect to complete the whole application form in one sitting. After you save a section. NOTE: The word counter you use may be different than that used by the application system. Remember not to refer to other answers you have given. and save them. Ensure that all the information is in the right place. you can go back to it. Don’t leave it to the last minute to submit your application form. You must submit your own work. so ensure you submit your application in good time to avoid missing the deadline.DOs and DON’Ts for completing your form DO Compose your answers offline first. Make sure that all information relevant to a particular answer is included. If evidence of plagiarism is found. the applicant will be withdrawn from the system and may be reported to the GMC. . Print out a hard copy of your completed application form and keep this copy for your records. or if they ask you to verify your answers. Make sure you paste your answers into the correct box on the application form. Consider booking at least three sessions in your diary to work on it. It will undoubtedly take longer than you think. Don’t ask friends/colleagues to help you write or re-write your answers for you. i.
If you are graduating from a UK medical school. In addition. Questions are scored “horizontally”.Scoring Number of points available Applications will have a maximum score of 100 points and this will consist of two components: 1. if you are in the second quartile your score will be 38. This is to ensure that scorers are marking as consistently as possible. will review the documentation uploaded by an applicant and confirm the machine-marked score. educational achievements attract a maximum of 10 points. the applicant will be anonymous. There will then be a national verification day for educational achievements. The applicant will be anonymous.60 points maximum There are five questions each has a maximum score of 10 points and a word limit of 200. the panel will reduce the score allocated by the system. using a detailed set of national scorers’ guidelines. one from a medical school and one from a foundation school. at least one of whom is a clinician. See the section on verifying your answers below. Application form .20 - . all members of scoring panels will have been trained to a national standard using a single set of nationally agreed scoring criteria.e. the third quartile 36 and the fourth quartile 34. If the uploaded documentation does not support the information provided.40 points maximum Your academic ranking is calculated by your medical school.e. Your academic score will be derived from the academic ranking on your medical school dean’s statement. If the documentation you have uploaded is clearly not relevant. . The Eligibility Office will upload your academic score. How educational achievements are scored Educational achievements will be machine-marked. Panel members will see the information provided. Academic Ranking . The system will allocate a suggested score based on the information provided in the relevant boxes. all Question 2s or all Question 3s) rather than scoring entire applications. these scores will be supplied to us by your medical school and uploaded into the system. your first choice foundation school will be informed and they may ask you to verify your full application. A verification panel consisting of two people. The result is that each application is scored by at least 10 individuals. If you are graduating from a non-UK medical school. you will receive a score of 40. which has divided your year group into four quartiles based on academic performance. the uploaded documentation and an applicant reference only. 2. If you are in the first quartile (the top 25% of your year). Each scoring panel will only be provided with the answer to one of your questions and your applicant number. you must apply through the Eligibility Office. Prior to scoring. i. This means that each panel will score a particular question (i. How Questions 1-5 are scored Each of your answers is scored by a panel of two people. All scorers must have successfully undertaken Equality and Diversity training within the last three years.
You will receive an email to let you know when the information is available. the Foundation School Director will withdraw you from the application process and refer you back to your medical school. 8. where ‘n’ is the total number of vacancies available across the UK. s/he will probably ask you to come in for an interview to discuss the situation. For example. Each answer is scored on its own merit and it would not be unusual to see a range of scores across an application – e. Do not assume that because you have scored highly in one answer that you will necessarily score highly in another answer. If there continues to be doubt about the veracity of an answer. if one of your answers mentions a situation which occurred during your elective in Canada. If. and the name of your consultant.g. and then the two panel members will discuss their scores with each other to agree a final score for the answer. Your overall application score (the combined score of your academic ranking and the points you score on the application form) and your foundation school allocation will be available to view on your FPAS personal account on 8 December 2011. you may need to supply evidence that you were on elective in Canada and testimony from a team member verifying that the situation occurred. 10. If you are unable to verify your answers by post to the satisfaction of the Foundation School Director. The questions are very different and the scores may vary accordingly. they will be randomly allocated with some being placed on the primary list and others on the reserve list. 2. Verifying your answers to Questions 1-5 You may be asked to verify the answers provided on the application form for Questions 1 to 5 by supplying supporting evidence. You may need to ask someone to testify the situation happened. there are more fully eligible applicants than vacancies. You will not be asked to breach patient confidentiality.Each panel member will first score an answer independently. you will receive an e-mail at the close of the application period to confirm that your application will not be considered. at that time. Please note that the scores you receive for each answer may vary. 8. you may be asked where and when it took place. Scorers have been trained to assume the scenario you provide is true and will score you accordingly. . Please note that if one of your questions is highlighted for verification this does not mean that you will receive a lower score. If asked to verify a situation you were in. 1. If you are in this category. you are allocated to a foundation school in score order. If there are a number of applicants with the same score at the bottom cut-off point. applications from individuals who are unable to provide evidence of their right to work in the UK by 7 October 2011 will be not be scored. Allocation to a foundation school Primary list allocation The top ‘n’ scoring applicants will automatically be placed on the primary list.21 - . 6. If they cannot agree. A chief assessor will be nominated for each scoring event and will be the final arbiter of any scoring disputes. the answer is passed to another panel to re-score. If you are on the primary list. IMPORTANT: For FP2012 we expect there will be more fully eligible applicants than there are vacancies based on trends over the last few years. The final number of applications will not be known until the close of the application period.
Transfer of Information Tomorrow’s Doctors. as your employer cannot offer you a contract of employment without them. . the next step is for you to be matched to a specific programme within the foundation school. As this part of the process is managed locally by the foundation school. The national process and forms can be found on the UKFPO website under “Medical Students / Key Documents”. Those who have not been allocated will be given updated information regarding the number of applicants remaining on the reserve list and the range of scores.Reserve list batch allocations Applicants on the reserve list will be allocated in batches on predetermined dates. include an interview. This information should draw on assessments in relation to the outcomes and including graduating transcripts. After each reserve list batch allocation. . in some cases. You must ensure that both of your references are submitted.” Your medical school will give you more details about the Transfer Of Information (TOI) process. “In applying for the Foundation Programme. You will be notified if you are on the reserve list by email on 8 December 2011. Matching to a foundation training programme Once you have been allocated to a foundation school. places an obligation on medical schools to ensure you meet the outcomes required and to transfer information to those who may need it during your foundation training: “. applicants will be contacted to confirm whether or not they have been allocated to a foundation school. Paragraph 121. under the terms of the Safeguarding Vulnerable Groups Act (2006). The e-mail will tell you how many applicants are on the reserve list and will illustrate the range of scores. Check the relevant foundation school website for their local process.22 - . The number allocated on each date will depend on the number of vacancies that have arisen since the last allocation. it is very important to check the website of your allocated foundation school to see what process they use for matching you to a particular programme. strengthened measures have been introduced to help prevent unsuitable people from undertaking paid or volunteer work with children and vulnerable adults. The Act extends the scope of existing requirements to carry out checks against the barred lists on all applicants intending to work or volunteer within regulated activity with vulnerable groups by way of an . applicants accept that such a transfer of information will take place.medical schools should also make arrangements so that graduates’ areas of relative weakness are fed into their Foundation Programme portfolios so they can be reviewed by the educational supervisor. Some foundation schools conduct interviews as part of the matching to programme process. From 27 October 2009. Pre-employment checks and employment contracts Pre-employment checks include Criminal Records Bureau (CRB) checks. occupational health checks and may. You will also be reminded of the dates for the reserve list batch allocations.
with a view to introducing new selection methods for FP 2013 recruitment. Your medical school will have a Parallel Recruitment Exercise (PRE) team consisting of a lead and an administrator who will administer the PRE at your school. Situational Judgement Test One of the new selection methods to be piloted is the Situational Judgement Test (SJT). date and venue for your SJT. In some places. The SJT is a one-hour invigilated test consisting of 30 questions.enhanced CRB check. You are advised to check the foundation school website for details of this. trust or board). Starting your job Some foundation schools may require you to undertake a period of shadowing/induction prior to the start of the Foundation Programme to shadow the F1 doctor you will be taking over from. rotas and accommodation. You will take the SJT on one of the following dates: 11 November (Birmingham and Imperial only) 28 November 9 December 9 January Applicants from medical schools outside the UK will also have the opportunity to undertake the SJT at a venue in London. banding.23 - . it will be mandatory and will affect the start date of your GMC registration. Improving Selection to the Foundation Programme: Parallel Recruitment Exercise New arrangements for selecting trainee doctors into the Foundation Programme are being piloted in parallel with this recruitment round. They will send you more information about the PRE before the recruitment round begins. . You will be expected to sit an SJT in addition to completing the online application form. IMPORTANT: If anything should happen which would prevent you taking up your post in August (such as illness or finals failure). The websites of the relevant employers’ organisation in each country have published details about current requirements for CRB checking. More information will be sent to these applicants as it becomes available. The aim is for the SJT to replace “white-space” application questions next year. They will offer you a contract only after they have completed preemployment checks and you qualify from medical school. This test is designed to see how you will react in the workplace given different scenarios you are likely to encounter as a foundation doctor. and they will also confirm your start date and induction arrangements. Your employment contract Your formal offer of employment will be made by your employing healthcare organisation (hospital. This period often includes an induction into the NHS and your particular place of work. it is vital that you let your allocated foundation school know as soon as possible. Your medical school will write to you in September to let you know the time. These pre-employment checks include Criminal Records Bureau (CRB) checks. references and occupational health checks Your employing organisation is responsible for all your contractual issues such as pay.
uk. participating in the PRE will provide you with an excellent opportunity to practice these question styles before encountering them for real during specialty training selection. This information will not be published. presentations and prizes – maximum of 2 points.24 - . but will be used confidentially for analysis. the EPM will be piloted by medical school administrators who will provide EPM decile scores for each student to the ISFP project team for analysis. Educational Performance Measure The other selection method to be piloted this year is the Educational Performance Measure (EPM). SJTs are currently used in selection for GP training and are being piloted for use in other specialties. including example SJT questions and answers. The three scores will be added together to form the EPM score. Medical school performance. It will not form any part of your FPAS score for this recruitment round. Applicants will score between 34 – 43 points. Additional degrees (Bachelors. The EPM will be worth up to 50 points and will consist of three parts: 1. Masters and Doctorates) – maximum of 5 points. You will receive feedback on your performance in April 2012. Therefore. It is likely that all doctors will have to take an SJT at some point in their career if they are planning to work in the UK. 2. This year. . 3. Your score will be kept confidential and only used to evaluate the effectiveness of the SJT questions. More information about the project.Please note that this is a “dry run” for next year’s recruitment round and the results will not affect your Foundation Programme allocation in any way. The PRE is being undertaken as part of the Improving Selection into the Foundation Programme project commissioned by the Department of Health (England) and coordinated by the Medical Schools Council. and incorporate the educational achievements question which is currently part of the online application form. providing a decile score rather than a quartile score. along with the academic quartile.org.isfp. can be found at www. Publications. The aim is for the EPM to replace the academic quartile ranking.
Reserve list batch allocations will take place on pre-determined dates and the highest scoring applicants on the reserve list will be allocated to their highest preference foundation school within each batch.25 - . Applicants will be allocated in score order of their total score (academic quartile score plus score for application questions). . In this situation. Why is that and how will it affect my allocation to a foundation school? The allocation algorithm is reviewed every year by the Recruitment Rules Group which includes representatives from key stakeholders such as the BMA Medical Students Committee. The email will also confirm the dates on which reserve list batch allocations will take place. However. there is a much higher chance of those on the primary list who are not allocated to their first choice foundation school being allocated to a school much lower in their order of preferences. The group considered the results from a modelling exercise and determined that it was appropriate to revise the algorithm for FP 2012.Frequently asked questions I notice that the allocation algorithm is different this year. feedback received following the FP 2011 recruitment round showed that this was less effective when there are more applicants than vacancies. but you may not know where until July 2012 (at the latest). This was designed to maximise the number of applicants allocated to their first choice foundation school. with far less applicants being allocated to a school much lower in their order of preferences. with a small number of exceptions. You will not have the opportunity to express your programme preferences. The previous algorithm considered foundation school preferences before actual application score. the percentage being allocated to one of their top five choices is likely to increase significantly. foundation schools. guidance and support will be provided to applicants on the reserve list once application scores are known. It was decided that an algorithm which considers application score first is more relevant for FP 2012 and beyond when it is expected that there will be more applicants than places available. Usually these vacancies arise as a consequence of students failing their final examinations or withdrawing from the programme. Even those applicants who are not allocated to their first choice school are likely to be allocated to a relatively high choice preference. because all vacancies will be filled. You may be allocated to your first choice foundation school if vacancies arise there. GMC. This works extremely well when there are more vacancies than applicants. you will be matched to whichever programmes are left in that particular foundation school. Work undertaken on trialling this system indicates that although the percentage of applicants being allocated to their first choice may reduce. The allocation algorithm will continue to be reviewed each year to ensure the most appropriate method of allocating applicants is used. Reserve list batch allocations will allocate the highest scoring applicants on the reserve list to the vacancies that have arisen since the last allocation. However. We anticipate that the vast majority of those on the reserve list will get a foundation programme. What will happen if I’m on the reserve list? Applicants who are not on the primary list will be notified on 08 December 2011. Further information. starting with the highest scoring applicant. Medical Schools Council and NHS Employers.
. If there are places available at the time you are allocated you will be allocated to your preferred foundation school. you will be pre-allocated to your preferred foundation school if your special circumstances application is accepted. Where evidence of plagiarism is found. fail PLAB or withdraw their application for other reasons. Posts will not be suspended in Wales. but if there are no vacancies available in that particular foundation school at that time you will be allocated elsewhere. What happens if there are not enough applicants for all the vacancies? If there are significantly fewer eligible applicants than vacancies. if you are on the reserve list a place in your preferred foundation school is not guaranteed. the applicant will be withdrawn from the system and may be reported to the GMC. If my application for pre-allocation to a particular foundation school for special circumstances is accepted. will I be guaranteed a place in that school? If you score highly enough to be on the primary list. The scores you receive for each question may vary and you may have a range of scores across your application form from 0 – 10. However. Appeals are not accepted until the recruitment process has completed as you cannot appeal in the middle of a process.What happens if not enough vacancies arise for all applicants on the reserve list? The number of vacancies that arise after the primary list allocation will depend on the number of applicants who fail their final exams. This is not unusual. Any applicants who have not been allocated after the final reserve list batch allocation will be referred back to their medical school. Details will be published on the UKFPO website. There is an opportunity to do this at the conclusion of the process. These services have no knowledge of the scoring criteria that is used to score applications. Medical school staff will explore local opportunities with colleagues involved in postgraduate medical education for graduates to complete a year’s training at F1 level. some posts will be suspended in each foundation school in England using a pre-determined percentage.26 - . When we asked medical students to find out how good these website services are. However. Do not assume that because you have scored highly in one answer that you will necessarily score highly in another answer. the feedback we received was “don’t waste your money”. so the plagiarism software we use will pick it up. after applicants are matched to programmes. You can only appeal if you think that the process discriminated against you in some way. they cannot write the answers for you. What happens if I don’t agree with my score and want to appeal? You cannot appeal against your score. How much help can my tutor/supervisor give me on answering the questions? It is always a good idea to ask someone to proofread your answers before you submit them. The decisions made about your score by the scoring panels are final. The answers must be your own work and come from your own experiences. Northern Ireland or Scotland. They use many of the same phrases. Should I ask an online service to help me with my application? We know there are websites which offer to write or re-write your answers for you.
uk . download the “How to apply” presentation available from the UKFPO website at www.foundationprogramme. The place allocated to you this year will not be held for you. What happens if I don’t want the job? Successful applicants will be allocated to one foundation school only.Does the offer of a training programme guarantee me a job? No it does not. Declining your foundation school or programme allocation will mean that you are withdrawing from the process.27 - . which at some schools will include an interview. However we recommend that you clarify this with the employing organisation. What happens if I do not pass my final exams and do not graduate as expected? You will need to apply through the application system again next year. once you have received your medical qualification. They will issue a contract only after they have successfully completed pre-employment checks. These posts are likely to only be for one year and will not be recognised for training.nhs. Vacancies that arise at the end of the national recruitment process are normally only open to doctors with full GMC registration. Where do I go for more information? For more information. then to one programme only. You must re-apply in open competition. it is unlikely that there will be any two year Foundation Programme places advertised that you can apply for. The Foundation Programme recruitment process will match you to a foundation training programme. but the employing organisation makes the offer of employment. There is no system for “swaps” between schools. If you withdraw from your programme.
” Anyone on a scoring panel must sign a confidentiality agreement to say that they will not discuss the scoring criteria outside the room. the variation in the level and quality of advice has been significant. Over the next couple of years. Therefore. It is all about honesty and trust and requires you to maintain high moral and ethical standards. Therefore. the student/s in question will be removed from the national application process whilst the claims are investigated. if you ask someone to read your answers and comment on them. then that is considered cheating. The aim is to ensure that all medical school staff and students are aware of the boundaries of the appropriate level of guidance and support for applicants whilst completing their application. they will provide neither specific advice nor direct individual coaching about the content of written answers. The current application questions (the white-space questions) should be viewed as a precursor to this assessment. Below is an extract from the advice they must adhere to: “It is essential that answers to the white space questions are the applicant’s own work. or has downloaded their answers from the internet.28 - . Therefore. clinical tutors and former scorers have been told that they cannot give you direct coaching and advice.APPENDIX A MSC/UKFPO GUIDANCE ON COMPLETING FP2012 APPLICATION FORMS Guidance for Foundation Programme Applicants Introduction Medical Schools Council and the UK Foundation Programme Office (UKFPO) are keen to ensure that all medical students in the UK have equal access to guidance when completing their Foundation Programme applications. If a student has had significant help in writing or amending their answers. It includes attempts to pass off work that has been produced by fellow students as your own. Put simply. they do not know the scoring criteria and therefore you should think carefully before following their advice. For the recruitment round for Foundation Programme commencing August 2012. . on the Web. the Medical Schools Council and the UKFPO have developed this guidance document. we will be moving towards a system where students applying for the Foundation Programme will sit an assessment under exam conditions where no outside help will be permitted. whilst medical school and associated staff may meet with students to provide general advice and guidance about completion of white space questions. those familiar with the scoring criteria will only be able to do so in the most general terms. Students will continue to sign a declaration confirming that the application is entirely his/her own work. If the UKFPO receives evidence of this behaviour. We are aware that in the past. If the person reading your answers gives detailed feedback or declares that answers “should get good points”. or words or ideas that are found in textbooks. please also note that the questions will only be available during the actual application period. or in any other format. Plagiarism This occurs when work that is submitted for assessment contains the words or ideas of others without the original source being properly attributed or acknowledged. in articles. Academic Integrity and Unfair Practice Academic integrity is a very important concept. all work you do must be all your own and you will have to sign a declaration to this effect before you submit your application. It includes both work that is directly copied from another source and work that has been slightly changed or paraphrased to make it look like it is different from the original. Guidelines for medical school staff on help and advice Medical school staff. has worked with another person on their answers.
Collusion This takes place when work that has been done with others is submitted and passed off as solely the work of one person. If a fellow student copies your work then you are both open to an accusation of unfair practice and will both be removed from the process pending investigation. and what must be solely your own efforts. An experienced marker can easily detect copied work – it is usually the similarity of mistakes that betrays it. an unpermitted advantage leading to a higher mark or grade than his/her abilities would otherwise secure.29 - . So be warned! Unfair practice. . is not tolerated by the UKFPO. When working with others you must ensure that you are clear about what can be done in collaboration with others. Unfair Practice This is defined as any act whereby a person might obtain for him/herself or for another. you must make sure that work submitted for assessment meets the specified requirements. This includes the impersonation of another student or allowing oneself to be impersonated whilst completing the online application form. To avoid any suspicion of collusion and/or plagiarism do not copy anyone else’s answers. Whilst it is a good idea to share and discuss ideas with your peers. or cheating as it is commonly known.
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