TRAINING MANUAL

ACCOUNTS RECEIVABLES

Author Creation Date Last Updated Control Number Version

: : : : :

G. SRIRAM 22nd November 2006 UG-AR-001 1.0

Document Control Change Record

Copy Number____

TRAINING MANUAL
Date 22-Nov-06 Author G. Sriram Version 1.00 Change Reference No previous Documents

Reviewers

Name

Position

Distribution

Copy No. 1 2 3

Name Library Master

Location Project Library

TRAINING MANUAL
INDEX

1 CREATING CUSTOMERS........................................................................................2 2 CREATING SALES INVOICE ..................................................................................8 2.1 CREATING DIRECT SALES INVOICE ....................................................................................8 2.2 IMPORTING TRANSACTION FROM ORDER MANAGEMENT................................................................18 2.3 CREATING TRANSACTION WITH ACCOUNTING RULE FOR DEFERRED REVENUE RECOGNITION...........................23 3 ENTERING CREDIT NOTES..................................................................................28 3.1 PASSING 3.2 PASSING
CREDIT NOTE FOR SINGLE TRANSACTION.....................................................................28 CREDIT NOTE FOR MULTIPLE INVOICES OF THE CUSTOMER....................................................31

4 ENTERING DEBIT NOTE......................................................................................37 5 ENTERING DEPOSIT TRANSACTION....................................................................38 5.1 ENTERING THE DEPOSIT TRANSACTION...............................................................................38 5.2 ADJUSTING THE DEPOSIT WITH SALES TRANSACTION.................................................................39 6 ENTERING COLLECTIONS FROM THE CUSTOMER................................................42 7 REMITTING COLLECTIONS TO THE BANK............................................................46 8 ENTERING MISCELLANEOUS RECEIPT................................................................52 9 REVERSING RECEIPTS........................................................................................56 10 HANDLING FUND TRANSFER/CASH WITHDRAWAL ..........................................58 11 BILLS RECEIVABLE TRANSACTIONS.................................................................60 11.1 11.2 11.3 11.4 CREATING BILLS RECEIVABLE TRANSACTION........................................................................61 REMITTING BILLS RECEIVABLE TRANSACTION – STANDARD REMITTANCE...........................................63 PORTFOLIO MANAGEMENT...........................................................................................65 MATURITY AND RISK PROGRAMS....................................................................................67

12 REMITTING BILLS RECEIVABLE TRANSACTION – FACTORED............................69 13 COLLECTION WORKBENCH...............................................................................75 14 TRACKING OF C FORM ISSUES..........................................................................80 15 CUSTOMER BALANCE ADJUSTMENT AND WRITE OFF........................................83 16 PERIOD CLOSING PROCEDURE.........................................................................86
Last changed on: Prepared by Hexaware Technologies Ltd. G. Sriram Version: 1.0 Page: 1

Sriram Version: 1.TRAINING MANUAL 1 Creating Customers Normally the person responsible for Order entry will be creating the customer.0 Page: 2 . G. Last changed on: Prepared by Hexaware Technologies Ltd. Creating of Customers Navigation: Oracle Receivables > Customers > Standard Before creating a new customer you should ensure that the customer is not already exist. Enter the Name of the Customer to be created and click on Find.

G. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 3 .TRAINING MANUAL Click on New to create new customers.

Once the Form saved the system will assign the Customer Number.0 Page: 4 . Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL Save the form. G.

0 Page: 5 . G.TRAINING MANUAL To create the site click on New button. Sriram Version: 1. Enter the Address. Save the site information. Last changed on: Prepared by Hexaware Technologies Ltd. Normally Bill to usage is Mandatory. Usage of the site. Check the Primary for the usage.

one is at the header level ie. Enter available information for other blocks.TRAINING MANUAL After creating the customer you need to enter customer additional Information. Without giving site name and another one is address level ie with site name.0 Page: 6 . Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1. G. Additional Information has to be entered in two level. Navigation: India Local Receivables > Customers > Additional Information Select the Customer Name and address should be blank for Header level.

TRAINING MANUAL Add another record with site address.0 Page: 7 . G. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.

0 Page: 8 . Select the appropriate payment term. which you are transacting.1 Creating Direct Sales Invoice Entering transaction To enter a direct invoice for the customer you will have to navigate to the localized transaction screen. G. Then you select the transaction source defined for entering the direct invoice for your location. There you will select your organization and the location for. 2. Navigation: Transactions-> Transactions Localized Click on the Organization Field Select the Organization for which you are Transacting Click on Open Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL 2 Creating Sales Invoice Sales Invoice will be created from the Factory after shipment by running Auto Invoice Program. Select the customer and the location for which you are entering the invoice. The invoice type and the transaction type will default from the source. Sriram Version: 1.

G.TRAINING MANUAL Select the Organization and Location and click on open Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 9 .

Click on the source field and select the respective source for the transaction. Last changed on: Prepared by Hexaware Technologies Ltd. Please do not change any default values. as the number will be automatically generated by the system. Sriram Version: 1.0 Page: 10 .TRAINING MANUAL Once you enter the transaction form do not enter anything on the number field. G. Once you select the source the invoice type and the transaction type will default.

0 Page: 11 .TRAINING MANUAL Select the Invoice Type Click on the Name Select the customer GL date and to select the customer invoice date will default Once the header information is complete the user can now navigate to the line items by clicking on the Line Items button. G. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.

G.TRAINING MANUAL Click on Description Select the memo line Enter the quantity rate Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 12 .

TRAINING MANUAL In the line items you have to select the memo line by clicking on the description field. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd. you will get multiple values there select the one required for the transaction. G. Save the transaction. In one invoice there can be multiple lines as required. Enter the quantity of the item and the unit price the total will be calculated by the system. Before completing the transaction you can add any localization taxes in the Transaction Localized window.0 Page: 13 .

G. Sriram Version: 1.0 Page: 14 .TRAINING MANUAL Query the transaction in the Enter transaction India Localization form Click on Taxes to update the tax codes for the transaction Last changed on: Prepared by Hexaware Technologies Ltd.

Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 15 . While closing it will ask you save the taxes. G.TRAINING MANUAL Enter the Tax codes and click on Apply button and close the form.

0 Page: 16 . Last changed on: Prepared by Hexaware Technologies Ltd. G. Sriram Version: 1.TRAINING MANUAL Open the transaction and complete the same.

Sriram Status of GL Transfer Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd. G.TRAINING MANUAL Account code combination Account code description Accounting Date Accounting entry: Receivable a/c Dr.0 Page: 17 .

Sriram Version: 1.2 Importing Transaction from Order Management Navigation : Interfaces > AutoInvoice Last changed on: Prepared by Hexaware Technologies Ltd. G.TRAINING MANUAL Revenue a/c Cr Tax a/c (if any) Cr. 2.0 Page: 18 .

TRAINING MANUAL Select the Invoice Source and Default Date and click on OK Button. G.0 Page: 19 . Sriram Version: 1. Optionally you can select the Sales Order Number and you can query the transaction using the same number in the Reference Field Last changed on: Prepared by Hexaware Technologies Ltd.

TRAINING MANUAL Submit the concurrent program. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 20 . Check the concurrent request from the request manager screen. Sriram Version: 1. G.

Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL Check the output to find out the number of invoice processed.0 Page: 21 . Sriram Version: 1. G.

Sriram Version: 1. G. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 22 .TRAINING MANUAL You can also query the processed transaction in the Transaction Summary Workbench.

G.0 Page: 23 . Sriram Version: 1.3 Creating Transaction with Accounting rule for Deferred Revenue Recognition Navigation: Transactions > Transactions (Localized) Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL The imported invoice will be in complete stage. 2.

Select the Memo line and enter the amount.0 Page: 24 . Sriram Version: 1. Select In Advance to bill the customer in Advance. G. Last changed on: Prepared by Hexaware Technologies Ltd. After entering the amount click on Rules.TRAINING MANUAL Before going to the Line Record you have to select the Invoicing Rule.

For revenue recognition attached invoices you will not get the accounting entries immediately after completing the transaction. If you want to see the Accounting Entry you need to run the revenue recognition Program.0 Page: 25 . otherwise the same request will be fired at the time of transferring the entries to GL. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.TRAINING MANUAL Select the Accounting Rule and save & complete the transaction. G.

G. Sriram Version: 1.0 Page: 26 .TRAINING MANUAL After completing the request you can query the same transaction and see the transaction accounting. Last changed on: Prepared by Hexaware Technologies Ltd.

1000 Like above entry the system will pass entries for the remaining periods till the unearned Revenue becomes nil. G. To Unearned Revenue Unearned Revenue Dr. Sriram Version: 1. On the transaction Date Receivable Account Dr. 1000 12000 1000 On next same date of next month Unearned Revenue Dr. 1000 Cr. To Revenue A/c. 12000 Cr Cr.0 Page: 27 .TRAINING MANUAL After running the revenue recognition program the system will pass the following entry. Last changed on: Prepared by Hexaware Technologies Ltd. To Revenue A/c.

This can be done by querying the invoice and then select ‘credit transactions from the tools menu.0 Page: 28 .TRAINING MANUAL 3 Entering credit notes Stand-alone credit notes can be issued to the customer for passing write off or any other business reason. Last changed on: Prepared by Hexaware Technologies Ltd. G. You can pass a credit note for a single transaction. Sriram Version: 1.1 Passing credit note for single transaction Credit notes will be entered only by the authorized person. 3. Query the Transaction On query you will get the invoice as above. You can credit the whole invoice by selecting ‘invoice’ as the parameter for crediting the transaction or partially by selecting the line item/tax amount/freight as the parameter for passing the credit as the case may be. The procedure is as explained below.

0 Page: 29 . G.TRAINING MANUAL Click on tools Select Credit Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.

TRAINING MANUAL Credit Memo Number Enter the reason for crediting the by which the Transaction Enter the credit percentage transaction is to be credited Once this is complete the credit memo gets passed against the invoice and the invoice in the customer account gets adjusted. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 30 . G.

0 Page: 31 .TRAINING MANUAL 3. For this create a credit memo type of transaction. which the credit memo is to be applied. Enter the Credit Memo Transaction in same Transaction Work Bench Navigation > Transactions > Transactions (Localized) Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.2 Passing credit note for multiple invoices of the customer You can also pass a consolidated credit memo in the customer account and then apply it against multiple invoice of the customer. Once that is done query the transaction in the transaction summary window and then go to the applications window. G. there you will get the customer invoices in a list of value you can now select the invoices against.

G.0 Page: 32 . Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL Select the Customer and click on line Items. Sriram Version: 1.

TRAINING MANUAL Select the Memo Line and enter the amount in negative. G. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 33 .

G.TRAINING MANUAL After Entering line level information complete the transaction.0 Page: 34 . Click on Actions Click on applications Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.

G. Sriram Version: 1.0 Page: 35 .TRAINING MANUAL Select the invoices to be credited Last changed on: Prepared by Hexaware Technologies Ltd.

G. Invoices can be adjusted at any time by querying the particular credit note and applying the balance to any particular transactions. Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL Multiple invoices can be selected. Save the transaction.0 Page: 36 . Sriram Version: 1.

Select the Description from memo line.0 Page: 37 .TRAINING MANUAL 4 Entering Debit Note Navigation: Transactions > Transactions (Localized) Enter the header information and the class should be Debit Memo and select the respective Transaction Type. enter the amount and save & complete the transaction. Last changed on: Prepared by Hexaware Technologies Ltd. After completion it will update the customer balance. G. Sriram Version: 1.

TRAINING MANUAL 5 Entering Deposit transaction 5.0 Page: 38 . Last changed on: Prepared by Hexaware Technologies Ltd. Enter the amount and Select the Memo line and enter the description. G. Once Deposit is completed it will become available in the receipts like sales transaction and you can receive the same. Sriram Version: 1.1 Entering the Deposit Transaction Navigation: Transactions > Transactions (Localized) Select the class as Deposit and enter other required details.

You can see the details in the Balance Due Form. Once the commitment is attached the transaction amount automatically adjusted with deposit amount only the balance if any will be shown as outstanding.0 Page: 39 . Complete the transaction. Save the Transaction. G. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.2 Adjusting the Deposit with Sales Transaction Adjusting the deposit at the time of entering the Transaction Enter the normal Sales/Service Invoice and select the Deposit number in the Commitment Field.TRAINING MANUAL 5.

TRAINING MANUAL Adjusting the deposit after entering the Transaction Query the transaction in which you want to apply the deposit Click on Actions > Apply Deposit Save the transaction Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 40 . G.

0 Page: 41 . Last changed on: Prepared by Hexaware Technologies Ltd. G.TRAINING MANUAL After applying the deposit requery the transaction You can see how much applied to deposit in the detail window. Sriram Version: 1.

Last changed on: Prepared by Hexaware Technologies Ltd. Select the Customer from whom the amount is received. Receipt Amount and GL date will be by default Receipt Date. G. Enter Receipt Date. The Bank in which you are going to deposit the collection. ie. Sriram Version: 1.0 Page: 42 . Enter the Cheque Number of customer in the Receipt Number.TRAINING MANUAL 6 Entering Collections from the Customer Enter the receipt in receipt Workbench Navigation : Receipts : Receipts Select the Payment Method. Select the Receipt Type as Standard.

It will be in more Tab.TRAINING MANUAL | Select the Customer form the List of Values. After Selecting Customer Click on Application. After saving the Form the Receipt Number ie. Last changed on: Prepared by Hexaware Technologies Ltd. Document will be automatically generated by the system.0 Page: 43 .. Sriram Version: 1. G.

If you are not sure about a particular Invoice Number to applied. Last changed on: Prepared by Hexaware Technologies Ltd. G.TRAINING MANUAL Select the respective Sales invoices included in this Collection.0 Page: 44 . then the balance amount can be taken to On account and once you get details then update it to the correct invoice. Ensure that Unapplied applied amount should be zero. Sriram Version: 1.

G. Sriram Version: 1.0 Page: 45 .TRAINING MANUAL Now the status of Receipt is confirmed Last changed on: Prepared by Hexaware Technologies Ltd.

Branch. Sriram Version: 1.TRAINING MANUAL 7 Remitting Collections to the Bank Remitting the collections Navigation : Receipts : Remittance Select the Bank. Payment Method and click on Manual Create. and Account Number and also select the Receipt Class.0 Page: 46 . G. Last changed on: Prepared by Hexaware Technologies Ltd.

G. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.TRAINING MANUAL Select the View and Find All to query the receipts pending for remittance.0 Page: 47 .

0 Page: 48 . Sriram Version: 1. G.TRAINING MANUAL Select the Receipts to be remitted and click on Approve. Last changed on: Prepared by Hexaware Technologies Ltd.

TRAINING MANUAL Now the Status is Started Approval. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 49 . G. Again query the same batch. Sriram Version: 1.

G.TRAINING MANUAL Now the Status is Completed Approval Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.0 Page: 50 .

0 Page: 51 . Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL Now the Status of Receipts is Remitted and once it cleared in Cash Management then the status will be cleared. Sriram Version: 1. G.

Enter the Receipt Workbench Navigation: Receipts > Receipts Select the Receipt Type as ‘Miscellaneous’ Select the Payment Method.TRAINING MANUAL 8 Entering miscellaneous receipt Miscellaneous receipt can be entered in the system for which no invoices has been raised. Last changed on: Prepared by Hexaware Technologies Ltd. and enter the receipt number and amount. The procedure is as explained below. Sriram Version: 1. receipt date.0 Page: 52 . GL Date. G.

Last changed on: Prepared by Hexaware Technologies Ltd. The accounting entry is Bank / Cash a/c Dr. Click on Distribution to view the account code combination of the credit.0 Page: 53 . where the credit is to come. G. Miscellaneous Income a/c Cr. New Receivable activities can be created in Setup> Receipts > Receivable Activities. Sriram Version: 1. The receivable Activity will contain the account to be credited in this Receipt.TRAINING MANUAL Select the receivable activity. Select the receivable activity for miscellaneous Transaction In this transaction the receivable activity for miscellaneous cash can be mapped to the GL account code.

0 Page: 54 . G. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.TRAINING MANUAL Miscellaneous Receipts can be Negative and you can use for Bank Charges Payment.

Last changed on: Prepared by Hexaware Technologies Ltd. G. Sriram Version: 1.0 Page: 55 .TRAINING MANUAL Optionally you can change the distribution account code combination.

Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL 9 Reversing Receipts Query the receipts that need to be reversed Navigation: Receipts > Receipts Click on Reverse Button Select the Category and Reason and click on Reverse Button. G. Sriram Version: 1.0 Page: 56 .

TRAINING MANUAL Now the status of receipts is reversed. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1. G.0 Page: 57 .

G. Select the respective Cash / Bank in Payment Method.TRAINING MANUAL 10 Handling Fund Transfer/Cash Withdrawal • • Enter miscellaneous Receipts and select respective Cash / Bank Payment Method Select Fund Transfer Receivable Activity which will default Fund Transfer / Contra Clearing and knocked off in General Ledger with Payable Entries. Last changed on: Prepared by Hexaware Technologies Ltd. Select Fund Transfer Receivable Activity.0 Page: 58 . Navigation: Receipts > Receipts Receipt Number will be the Instrument Number of Receipt Select Receipt Type as Misc. Sriram Version: 1.

TRAINING MANUAL The receivable Activity will credit the Contra / fund Transfer Clearing account. G. Sriram Version: 1.0 Page: 59 . Last changed on: Prepared by Hexaware Technologies Ltd.

Remitting the Bills for Discounting.TRAINING MANUAL 11 Bills Receivable Transactions In order to create a bills receivable for any particular customer first.0 Page: 60 . Sriram Version: 1. the site’s Business purpose also should be assigned to Drawee. G. Steps in Bills Receivable    Assigned Drawee in the Business purpose level of the Customer Site Create Bills Receivables Transaction Remitting the Bills Receivable Transaction Normally two type of Remittance one is Standard ie sending the bills for normal clearance and second one is Factoring ie. Running maturity and Risk Program Portfolio Management Restoring the eliminated Risk    Last changed on: Prepared by Hexaware Technologies Ltd.

TRAINING MANUAL
11.1 Creating Bills Receivable Transaction
Navigator: Bills Receivable> Transactions

Enter the Maturity Date of the Bills Select the BR Type and enter the Issue Date. Maturity Date should be on or after the Issue Date. Select the Customer Name and click on assignments

Last changed on:

Prepared by Hexaware Technologies Ltd. G. Sriram

Version: 1.0

Page: 61

TRAINING MANUAL

Select the appropriate Invoices for which you want to convert in to bills

After saving the BR Transaction complete the same.
Last changed on: Prepared by Hexaware Technologies Ltd. G. Sriram Version: 1.0 Page: 62

TRAINING MANUAL

Now the status of BR is Pending Remittance. 11.2 Remitting Bills Receivable Transaction – Standard Remittance

Last changed on:

Prepared by Hexaware Technologies Ltd. G. Sriram

Version: 1.0

Page: 63

TRAINING MANUAL Select the Bills you want to remit and click on Action. Select Create and Approve for confirm the remittance. G.0 Page: 64 . Now status of the Remittance Batch is Started Approval and query the batch to see the completed approval. Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1.

G. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 65 .TRAINING MANUAL Now the status of the Remittance Batch is Completed Approval. Sriram Version: 1. 11.3 Portfolio Management You can see the Status of BR in the Port folio Management workbench.

TRAINING MANUAL Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 66 . G. Sriram Version: 1.

This will automatically create the receipt.0 Page: 67 . Sriram Version: 1.4 Maturity and Risk Programs On maturity date run this program. G. Last changed on: Prepared by Hexaware Technologies Ltd.TRAINING MANUAL 11. After submitting the requests check the request manager for successful completion of request.

Sriram Version: 1. Click the details to view the receipts.0 Page: 68 . G.TRAINING MANUAL You can check the status in the Portfolio manager. Last changed on: Prepared by Hexaware Technologies Ltd.

TRAINING MANUAL 12 Remitting Bills Receivable Transaction – Factored The following bills are going to be discounted in the bank. Sriram Version: 1. The Remittance Method should Factoring for discounted Bills Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 69 . so we need to select factored Remittance. G.

G.0 Page: 70 .TRAINING MANUAL Viewing the status in the Portfolio Management workbench. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.

0 Page: 71 . G. Sriram Version: 1.TRAINING MANUAL Last changed on: Prepared by Hexaware Technologies Ltd.

0 Page: 72 .TRAINING MANUAL Last changed on: Prepared by Hexaware Technologies Ltd. G. Sriram Version: 1.

0 Page: 73 . Sriram Version: 1. G.TRAINING MANUAL Last changed on: Prepared by Hexaware Technologies Ltd.

Once you cancel automatically Receivable transaction will be open.TRAINING MANUAL Incase bouncing of Bill you can restore the risk from Portfolio work bench. Last changed on: Prepared by Hexaware Technologies Ltd. After restoring you can also cancel the Bills Receivable transaction by clicking Cancel button.0 Page: 74 . Sriram Version: 1. G.

Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 75 .TRAINING MANUAL 13 Collection Workbench Collection workbench user to review the customer balance. G. Navigation: Oracle Receivables > Collections > Account Details Select the Open to see only open transaction or select null to see all the transactions and click on Find. Sriram Version: 1. ageing. Transaction balances and account overview of any customers.

Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1. balance amount etc. G.0 Page: 76 . Original transaction amount. You can see the transactions details from the same workbench.TRAINING MANUAL It will list all the Open transactions.

0 Page: 77 . Sriram Version: 1. G.TRAINING MANUAL Last changed on: Prepared by Hexaware Technologies Ltd.

Sriram Version: 1.TRAINING MANUAL You can see aging the detail online. Last changed on: Prepared by Hexaware Technologies Ltd. G.0 Page: 78 .

G. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 79 .TRAINING MANUAL You can see the account details for the range of customer You can see all the enquiries in this window.

This request would check for all Sales Invoices that have Sales Tax with concessional Form applicability. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 80 . Navigation: Oracle Receivables > Reports > Other After submitting the request you can record/View the sales tax declaration submission information. Sriram Version: 1.TRAINING MANUAL 14 Tracking of C Form Issues Generating Records for Sales Tax Forms Receipts Tracking Invoice Details required for receiving Sales Tax Forms would be generated by submitting ‘India – ST Forms Receipts Processing’ concurrent program. The Invoice would be considered for Processing only if it was not processed earlier. G.

Form and Transaction Date and apportion the form amount to the respective Invoices and save the transaction. Sriram Version: 1. G. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 81 . Fin Year.TRAINING MANUAL Navigation : India Local Receivables > Customers > Receipt ST Forms Select the Supplier Name & Site and Form Type To record the receipts of the forms select Issue/ Receive Forms. Enter the Form Number.

0 Page: 82 . G. Sriram Version: 1.TRAINING MANUAL You can review the issued forms from the same screen by clicking the view Forms Last changed on: Prepared by Hexaware Technologies Ltd.

Prerequisites to do the adjustment are you need to have adjustment approval limit and Receivable activities with type of adjustment. Navigation: Transactions > Transactions (Localized) Query the Transaction you want to adjust and click on Action & Adjust Last changed on: Prepared by Hexaware Technologies Ltd. G.0 Page: 83 . Sriram Version: 1.TRAINING MANUAL 15 Customer Balance adjustment and Write off To reduce the balance of customer you can optionally do the adjustment also.

TRAINING MANUAL

Select the Activity (relevant account Code is attached) to do the adjustment. Select the type of Adjustment. If the enter balance amount of transaction is to be written off or adjusted then select the type as Invoice else you can select Line. Enter the Adjustment date and GL Date and save the transaction

Last changed on:

Prepared by Hexaware Technologies Ltd. G. Sriram

Version: 1.0

Page: 84

TRAINING MANUAL
You can view the accounting entries of the adjustment. Click the Tools View Accounting from the Adjustment lines.

Last changed on:

Prepared by Hexaware Technologies Ltd. G. Sriram

Version: 1.0

Page: 85

TRAINING MANUAL
16 Period Closing Procedure
Before running the AR Reconciliation Report Run “Unapplied Receipts Register” and review the report carefully. If you found any unapplied transaction then apply the transaction properly to the respective transaction. Still if you are not able to find out the correct transaction then transfer the unapplied amount to on account. To complete the closing process in Receivables: 1. Run Incomplete Invoices Report 2. Run the “AR Reconciliation Report” Report Parameter : GL Date Low GL Date High : Starting Date of the Month : End Date of the Month

3. Run the Transaction Register Parameter : GL Date Low GL Date High : Starting Date of the Month : End Date of the Month

Review the report, check the potable amount and tally with Reconciliation Report. 4. Run the “Applied Receipts Register” Report Parameter : GL Date Low GL Date High : Starting Date of the Month : End Date of the Month

Review the report and tally with Reconciliation Report. 5. Unapplied Receipts Register Parameter : GL Date Low GL Date High : Starting Date of the Month : End Date of the Month

Review the report and tally with Reconciliation Report. Normally there should not be any amount in the unapplied register. If you found any unapplied amount apply the amount to the transaction or transfer to on account if not possible to apply in the same month itself.

Last changed on:

Prepared by Hexaware Technologies Ltd. G. Sriram

Version: 1.0

Page: 86

Enter the GL Posted Date last date of the month Enter the range of GL Dates for your submission. 7. Navigation : Interfaces: General Ledger The GL Transfer program has to be done for each and each and every operating unit and Period closing will be for a set of Book. Run the “Adjustment Register” Parameter : GL Date Low GL Date High : Starting Date of the Month : End Date of the Month Review the report and tally with Reconciliation Report. General Ledger Transfer 1. After following the above steps individually for all the Sites. Choose a Posting Detail as Summary/Detail. If any other invoice exception etc. After saving check the Request window and whether the reports are running properly and take the output printouts. Navigate to the Run General Ledger Interface window. G. Select Closed in the Status. then go to Control: Accounting: Open/Close Periods. Sriram Version: 1. is there in the AR Reconciliation run and review those reports. 8. Submit the request. 4.0 Page: 87 . The dates must be closing month start date and end date. Choose Run Journal Import to YES 6. Store the output of the above report for the further reference. Last changed on: Prepared by Hexaware Technologies Ltd. 3. 2. 5.TRAINING MANUAL 6.

0 Page: 88 . G. Sriram Version: 1.TRAINING MANUAL After Submit check the request window and whether the entire requests are completing properly. Last changed on: Prepared by Hexaware Technologies Ltd.

Sriram Version: 1. G.TRAINING MANUAL Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 89 .

TRAINING MANUAL Review the unposted Items Report to check whether all the transactions are posted to GL. Sriram Version: 1. Last changed on: Prepared by Hexaware Technologies Ltd.0 Page: 90 . In case of any unposted transaction. If any unposted Item exists then the system will not allow you to close the period. try to rectify the mistakes if any and then transfer the same to GL. G.

0 Page: 91 . Last changed on: Prepared by Hexaware Technologies Ltd. Sriram Version: 1. G.TRAINING MANUAL Closing of Period Navigation: Control > Accounting > Open/Close Periods To open next Period click on Open Next Period. To close a Particular Period select Closed from the list of values.

Sriram Version: 1. G.0 Page: 92 .TRAINING MANUAL Thank you Last changed on: Prepared by Hexaware Technologies Ltd.

Sign up to vote on this title
UsefulNot useful