Same Day Resume-Michael Farr

24 July 2011

Michael Farr Same-day resume: Write an effective resume in an hour (Indianapolis, USA: JIST Works, 2007) 2nd Ed ISBN 978159357836

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Table of Contents
• • • • • • Chp 1: Quick tips for creating & using resume Chp 2: Do a simple resume in an hour Chp 3: Write a skills resume in a few hours Chp 4: 15 mins cover letter/ job correspondence Chp 5: Use your resume on the Internet Chp 6: Write a better resume now

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Same Day Resume-Michael Farr

24 July 2011

Chp 1: Quick tips for creating & using resume:
Contents Highlights • • • • • What is a resume? Reasons for not needing a resume Reasons for needing a resume Resume Basics Types of Resumes

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What is a resume?
•1-2 page summary of life & employment history •Presentation of oneself to future employers •Specific parts of one’s past to get a job

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Same Day Resume-Michael Farr

24 July 2011

Reasons for not needing a resume
• • • • Not a good job search tool Not all jobs need resumes Not all job search methods need resumes Alternative names of “resume”

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Reasons for needing a resume
• Employers often need them • Structure one’s communications
– Clarify job objective, skills, education, work experience, achievements

• An effective job search tool
– Presentation of skills to support job objective

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Same Day Resume-Michael Farr

24 July 2011

Resume Basics
• Length
– One to two pages

• Errors eliminations
– Proofreading

• Appearance of resume
– Professional looking

• Action words and accomplishments • Write the resume yourself

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Types of Resumes
• Chronological resumes
– Sequential events in time – Presents career progression

• Skills/Functional resumes
– Tougher to write – Classify work experience under major skill areas

• Combination of Chronological/skills resumes

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Same Day Resume-Michael Farr

24 July 2011

7 Steps to Getting a Job Fast
• • • • • • • Know your skills Have a clear objective Know where and how to look Spend at least 25 hours a week looking Get two interviews a day Do well in interviews Follow up on all contacts
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New Definition of an interview
• Any face-to face contact with someone who has the authority to hire or supervise a person with your skills – even if no opening exists at the time you talk to them

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Same Day Resume-Michael Farr

24 July 2011

Chp 2: Do a Simple Resume in an hour
Contents Highlights
• Chronological Resume Basics • Writing Major Sections of a Chronological resume
– Name, Mailing address, phone numbers and email address, Job objective, Education and training, work/volunteer history, professional Organisations, recognition and awards, personal information, references

• Final Draft

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Chronological Resume Basics
• Suitable for people with years of work experience • Acceptable if neat and tidy

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Same Day Resume-Michael Farr

24 July 2011

Major Sections of a Chronological Resume (Part 1)
• Name
– Do not use a nickname

• Mailing address
– Spell out address in full, no short forms

• Phone numbers and emails

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Major Sections of a Chronological Resume (Part 2)
• Job Objective (questions to ask?)
– – – – – What sort of position, title, and area of work do you want? Define area of responsibility Name key skills important for the job Name specific areas of strong interest to use in next job What else is important?

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Same Day Resume-Michael Farr

24 July 2011

Major Sections of a Chronological Resume (Part 3)
• Education and training
– Emphasise most recent education if any – Not needed if sufficient work experience

• Work and volunteer history
– Volunteer/military experience equally important – Previous job titles/employers – Employment dates – Duties and accomplishments
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Major Sections of a Chronological Resume (Part 4)
• Professional Organisations
– Worth mentioning – Job-related, humanitarian, sports, clubs etc

• Recognition and Awards
– Support job objective

• Personal information • References
– Not needed employers can ask for them
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Same Day Resume-Michael Farr

24 July 2011

Chp 3: Write a skills resume in a few hours Contents Highlights
• Skills Resume • Writing Skills Resume
– Job Objective – The Skills Section

• Tips for editing draft resume into final form

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Writing Skills Resume (Part 1)
• Job Objective
– What sort of position, title or area of specialisation do you seek? – What level of responsibility interests you? – What are your most important skills?

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Same Day Resume-Michael Farr

24 July 2011

Writing Skills Resume (Part 2)
• Skills Section
– Also called areas of accomplishment, summary of qualifications, areas of expertise and ability… – Features skills important to the job you want – Refer to next slide for key skills list.

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Key Skills Needed For Success in Most jobs
Basic Skills to keep a job Key transferable skills most likely needed with higher pay & role
Instruct others Manage money and budgets Manage people / leadership Meet the public Work effectively as part of a team Negotiating Organise/manage projects Written/oral communication Org effectiveness Goal setting, creative thinking, problem solving
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Basic academic skills Accept supervision Follow instructions Get along well with coworkers Meet deadlines Good attendance Punctual Hard worker Productive Honest

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Same Day Resume-Michael Farr

24 July 2011

Writing Skills Resume
• Prove your key skills with a story
– Use work situations if possible – Other close options like school, volunteer etc… – Quantify the examples like money saved etc… – Emphasise results achieved

• Edit key skills proofs
– Select proofs relevant to supporting job objective – Proofs to be short, clear and powerful

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Chp 4: 15 minutes cover letter/ job correspondence
• Cover Letters
– 7 tips for a good cover letter – Writing cover letters to (un)known people

• The Hardworking JIST Card
– JIST card = Small resume – How to use them – JIST card paper and format tips

• Thank-You Notes
– 3 times when to send them and why – 7 tips to write thank you notes
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Same Day Resume-Michael Farr

24 July 2011

7 Tips for a Good Cover Letter
• Write to someone in particular • Make absolutely no errors • Personalise your content
– Form letters offend the job employers

• Present a good appearance
– Good quality stationery and envelopes

• Provide a friendly opening • Target your skills and experiences
– Relevant background of interest to the employer

• Close with an action statement
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Writing Cover Letters to Known People
• Scheduled interview and specific job opening
– Detail of experience relating to specific job

• Scheduled interview but no specific job available
– Finding job leads which no one is looking

• Interview takes place
– Time to express interest in the job

• No interview scheduled yet

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Same Day Resume-Michael Farr

24 July 2011

Writing Cover Letters to Unknown People
• Not practical to directly contact prospective employer • “To whom it may concern” not recommended • Try to find something common with person to contact (i.e. recruitment agent, employer)

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JIST Card = Small Resume
• Essential info in a short format:
– Name, phone number, email address – Type of position to seek – Experience, education and training – Key job-related skills, performance and results – Good-worker traits – Special conditions willing to work under (optional)

• Format of JIST Card

3 x 5-inch card
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Same Day Resume-Michael Farr

24 July 2011

How to use JIST Cards
• • • • Attached to resume Enclosed in a thank you note Given to friends, relatives & other contacts Sent to everyone who graduated from school and members of professional bodies • Put on car windshields • Posted on supermarket bulletin board • On the internet, in addition to resume content
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3 Times to Send Thank You Notes
• Before interview
– Thanking someone for taking time to see you

• After interview
– Creates a positive impression – Another opportunity to remain in employer’s mind – JIST to provide employers chance to contact you

• Anyone who helps in job search
– Includes those recruit agents, advisors etc

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Same Day Resume-Michael Farr

24 July 2011

7 Tips for Writing Thank You Notes
• • • • Use quality paper and envelopes Handwritten or typed acceptable Use a formal salutation Keep note informal and friendly
– Not to write “reason for hiring me”

• Sign it in full name if possible • Send it right away (within 24 hours) • Enclosed a JIST card (depends on situation)
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Chp 5: Use Your Resume on the Internet
Contents Highlights • Adapt your resume for electronic use
– Sample Text-only resume – Convert resume to electronic format

• The importance of keywords
– Quick tips for selecting keywords

• Use the Internet to go beyond the resume

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Same Day Resume-Michael Farr

24 July 2011

Ways to Use Internet for Job Search
• Employers websites
– Check out employees’ blogs for corporate culture

• Inside information
– Google to find out specific employers’ info

• Job boards • Specialty sites • Networking
– Facebook,LinkedIn,eacademy etc
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Sample Text-Only Resume
• • • • • • No graphics No lines (equal lines used) No bold, italics, or other text formats Only one easy-to-scan font (Courier) No tab indents No line or paragraph indents

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Same Day Resume-Michael Farr

24 July 2011

Convert Resume to Electronic Format
• Copy and paste resume text into a new file in word processor • Eliminate graphic elements (lines/images) • Set the margins to no more than 65 characters wide • Use easy-to-scan font (Courier/Times New Roman) • Introduce major sections with words in uppercase letters (instead of bold/italic) • Keep all text left-aligned • Use standard keyboard characters (*)

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Selecting Keywords for Resume
• Think like a prospective employer
– Include keywords to catch employer’s attention

• Review job descriptions from major references
– Different jobs with different expectations

• Look for additional keywords to include
– Through sources like job ads, employers’ websites, job forums etc

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Same Day Resume-Michael Farr

24 July 2011

Chp 6: Write a better resume now
Contents Highlights
• Get some help if needed • Improve Chronological Resume • Gather info & Emphasize Achievements, Skills & Results (Refer to chapter 2) • More Quick Resume Writing Tips • Tips to Improve Resume’s Design & Appearance • Tips on Production and Getting Copies Made

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Get Some Help If Needed
• Professional Resume Writers • Career/Job Search Counsellors

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Same Day Resume-Michael Farr

24 July 2011

Improve Chronological Resume
• • • • • Add a job objective Emphasize skills and accomplishments Expand education & training section Add new sections to highlight strengths Portfolios and enclosures

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More Quick Resume Tips
• Write your resume yourself • Don’t lie or exaggerate
– Ethically not right

• Never include a negative
– Present strengths, not weaknesses

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No place to be humble Use short sentence & simple words Include numbers Emphasize skills Highlight accomplishments and results Importance of doing drafts Get independent checks on resume for errors

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Same Day Resume-Michael Farr

24 July 2011

Tips to Improve Resume’s Design & Appearance
• Increase readability
– Short sentences and words, paragraphs – Narrow columns – White space to increase text readability – Use a consistent font type

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Use 2 pages at most Consider using graphics Edit again for appearance Select top-quality paper
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Tips on Production and Getting Copies Made
• Good Quality photocopies/ Laser Printer copies
– Test the copy quality & high grade paper

• Evaluating & selecting a quick print shop
– Look for specialty shops focusing on small jobs

• How many copies to get
– Having extras for making provisions

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