Academic Brochure For

SUMMER INTERNSHIP program 2011

(Full Credit Course)

SUMMER INTERNSHIP COORDINATOR: Mansi Rathod Email id for summer internship related communication: mansi.mba@ddu.ac.in

Centre for Management Studies

Dharmsinh Desai University
ISO 9001:2000 College Road, NADIAD-387001. Gujarat, India Phone No. (0268)2520502, Fax No. (0268) 2520501 Email: hod.mba@ddu.ac.in Website: www.ddu.ac.in

CONTENT

1. ABOUT THE SUMMER INTERNSHIP 2. EXPECTATIONS FROM THE ORGANIZATION 3. EVALUATION OF THE SUMMER INTERNSHIP REPORT 4. CONFIDENTIAL REPORT (EVALUATION FROM INDUSTRY GUIDE) 5. SUMMER INTERNSHIP GUIDELINES FOR THE STUDENTS 6. STYLE MANUAL FOR SUMMER INTERNSHIP REPORT 7. FORMAT OF THE REPORT TO BE SENT AT THE START OF THE SUMMER

INTERNSHIP TO YOUR FACULTY GUIDE: (DETAILS OF THE COMPANY)

8. GUIDELINES FOR PROGRESS REPORT PRESENTATION TO BE MADE ON

JUNE 5, 2011
9. WEEKLY REPORTING FORMAT 10. CONTACT DETAILS OF FACULTY MEMBERS

ABOUT THE SUMMR INTERNSHIP

OBEJECTIVES
The summer internship is designed to benefit the students, the host organizations and the Centre for Management Studies, Dharmsinh Desai University (CMSDDU) By design, Summer Internship permits to build an interface between classroom and field-based traineeship to provide linkages between theoretical concepts and practical experience SUMMER INTERNSHIP AN OPPORTUNITY FOR STUDENTS Study and demonstrate the role of a professional manager in an organization Develop appropriate professional manager Test the applicability techniques attitudes, of values and skills and of organizations required of a

management of

concepts

Develop an integrated understanding associated with CMSDDU. GAINS TO HOST ORGANIZATIONS

functioning

Undertake a diagnostic analysis of select aspects of managerial functions such as marketing, finance, accounting and costing, human resources, manufacturing etc. Undertake projects/studies for organizations that may not otherwise be undertaken for want of professional managerial resources GAINS TO INSTITUTE Develop case leads, field projects/problems as inputs to the MBA curriculum. Be responsive to the needs of the organizations associated with CMSDDU Use feedback curriculum developmen t from management traineeship experience for MBA

SUMMER INTERNSHIP OPERATIONALISING

The summer weeks.

internship

is

of eight

During summer internship, the students work on projects pertaining to managerial concerns under the supervision of a company guide and a Faculty Guide at the Institute. Upon joining organization, the students rely on company guide for guidance while keeping the faculty guide informed of their progress Before leaving the organization, the students present their findings to the organization and submit a draft report after incorporating change suggested during the presentation. Any significant revisions suggested by the Faculty Guide are communicated to organization in the final report. The draft report is considered final if there are no major revisions suggested by the faculty guide. Summer internship is evaluated and is treated as any other credit courses

EXPECTATIONS FROM THE ORGANIZATIONS:

Provide adequate project details in the form to enable students to have a clear understanding of the problem The project provides enough learning opportunities for the students All activities, from project initiation to final project preparation, may be planned to keep pace with the time allocated for summer internship Ensure that the officer nominated as guide has sufficient time for guiding students. Ask the students to submit a copy of the draft report and ensure that a presentation is made to the concerned officers in your organization during the summer internship itself. Ensure that the students follow the rules and norms applicable to the officers of your organization. Report leave availed or absence, if any to the faculty guide of the student, CMSDDU. Settle all accounts before the departure of students Please ensure that evaluation report, reliving report, payment of stipend and other expenses (if applicable) are settled. Any incident of student misconduct or absence must be immediately report to the concerned faculty guide of the student of CMSDDU. Project Report Completion Certificate (Format given at page number Advise the students clearly on the rules of the organization and the permissible expenses procedures involved in settling the claims EXPECTED FACILITIATION FROM THE HOST ORGANIZATION Travel Stipend/Allowance Accommodation, Incidental expenses such as local conveyance while on tour, survey expenses etc Typing, photocopying and other facilities may be provided to the students. )

EVALUATION CRITERIA: 1. Mid-Term Evaluation: 30% 2. External Guide evaluation: 20% 3. Internal Guide evaluation: 10% 4. Project Report : 20% 5. Final Presentation: 20%

1. Mid - Term presentation: 30%: 1.1 Research Problem/Training Theme: 5% 1.2 Research Method: 10% 1.3 presentation skills: 5% 1.4 Apparent Work Done: 10%

We will ask students that in mid-term they should make a presentation of 15 minutes + 5 minutes for query. In it, they are expected to share what they have done and what they plan to do. We will ask them not to include company history/theories in the presentation. We will assess primarily in it, whether their track is right or not.

Summer Internship Program 2011 Centre for Management Studies

Dharmsinh Desai University
ISO 9001:2000 College Road, NADIAD-387001. Gujarat, India Phone No: (0268)2520502, Fax No. (0268) 2520501 Email: hod.mba@ddu.ac.in Website: www.ddu.ac.in

CONFIDENTIAL REPORT EVALUATION FROM INDUSTRY GUIDE (OUT OF 50 MARKS)

Sr. No 1. 2. 3.

Components

Maximum Marks

Minimum marks

Research Problem/Training Theme: Research Methods used Work done and Inference and interpretations of the result obtained

5 10 15

4. 5. 6.

Executive summary Conduct & Punctuality Overall Presentation and Report Total

5 5 10 50

Company Name & Stamp of the company

Industry Guide Name: Designation: Signature:

SUMMER INTERNSHIP GUIDELINES FOR THE STUDENTS

Remember to carry your identity card, wherever you go. Report to the organization without fail on scheduled date Do not make any false claims for journeys for which you have not made or paid. Claim reimbursement of actual expenses wherever eligible from only one organization. During the summer internship, follow the rules of the conduct and regulations of the concerned organization. Please familiarize yourself with the procedures and rules of the organization, especially regarding the financial matters. Be sufficiently clear about the permissible expenses and limits and the mode of claiming. Any indiscipline in financial matters brought to the notice of CMSDDU by the host organization would be viewed very seriously. You are not permitted any leave during the Summer Internship period. In emergency, apply for leave to the concerned faculty guide at CMSDDU. You must keep the company guide informed about the same. Any unauthorized absence brought to the notice of CMSDDU will be viewed very seriously as a breach of discipline and attract appropriate penalties. Send weekly reports to your faculty guide. Send them on Saturdays when your work is done for that week and you have planned your next weeks work. You are expected to make an oral presentation of findings and your recommendations to the host organization at the end of the project work. With the helps of your company guide, schedule all such presentations well in advance. You should do your best to incorporate comments and suggestions in Draft Report before coming to CMSDDU. Before you leave your host organization, ensure that: Settle all accounts. Submit one typed copy of your project report (A4 size) to the organization. Make it clear that the reports submitted are final unless the faculty guide suggests major revisions. Executive summary must be included in the report. The executive summary should include the objective of the project,

the methodology implications.

used, the source of data, your findings and their

Drawbacks or limitations of your study should be highlighted. All these details should be preferably in running text, with appropriate sub-headings, wherever necessary. Summer Internship project executive summary should not exceed one page. Project report will have to be submitted in soft and hard copy to your faculty guide.

STYLE MANUAL FOR SUMMER INTERNSHIP REPORT

The format report

of

the

The reports to be submitted to the faculty guide should be on good quality A4 size paper. The print out should be taken on only one side of paper. The students are also required to submit a CD containing the report along with the hard copy. The soft copy of the report should be in MS-Word2003 (*.doc) format.

Ensure that the printing starts from the top of the page. Give top and bottom margins 1 each. Use standard size of paper these dimensions are for a Standard A4 size paper. - Locate the page number at the bottom centre for the page - Give line spacing of 1.5 - Leave a margin of 1 each on the right and left side of an A-4 size paper. The hard copy should be taken using TIMES NEW ROMAN font size 12 pitch. - Every report should start with a title page that would contain the following information. The matter should appear on the centre of the each line and should be in the following format:

TITLE OF THE REPORT BY THE NAME OF THE STUDENT Submitted to THE NAME OF THE ORGANIZATION MONTH, YEAR CENTRE FOR MANAGEMENT STUDIES DHARMSINH DESAI UNIVESITY NADIAD The second page should contain acknowledgements if any. The third page should contain the executive summary in the following format: EXECUTIVE SUMMARY 1. Title 2. Organization 3. Company Guide 4. Faculty Guide 5. Students name After these details, the summary of the report should be in running text. The summary should contain objectives and the scope of the study methodology, sources of data, major findings, the conclusions drawn and recommendations given by the students. The students may choose to have sub-heads for the relevant details that will be given in the summary of the report. The executive summary should normally not exceed ne page and should be in single line spacing. The fourth page should contain the table of contents, with chapter headings and page numbers List of tables, if any, along with page numbers should follow the table of contents. The next page should contain the list of figures (if any) A blank page after which the main body of the report would start Any material borrowed from published or unpublished sources should be duly acknowledged. This should be carried in the list of references to be provided at the end of the text.

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References should be complete in all respects and arranged in alphabetical order. (a) In the text, the references should appear as follows: Dayal (2002) has shown or Recent studies (Ramnarayan, 2002; Chandra, 2001) indicate... (b) Journal references should be listed as follows: Khandwalla, P N (2001). Creative Restructuring, Vikalpa, 26(4), 3-18. (c) Books should be referred to as follows: Sugandhi, R K (2002). Business to Business Marketing, New Delhi: New Age International Note: Please include as many items as possible from the following as annexure to your report. CONTENTS OF THE REPORT: Description of the Internship Project Theme or Problem Identification of the principles of management relevant to the Project Theme or Problem Work done by the Candidate on the Project Learning from the Internship as regards the Theme or Problem Other learning by the Candidate from the real-life work situation Other topics about the organization, such as: o Companys SWOT Analysis o Companys industry analysis for the various industries the company is in, along with the theoretical framework for the analysis e.g. the Competitive Forces Analysis of Porter o Industry associations relevant to the company and companys activity level o Companys organizational structure: Overall structure Detailed structure of the unit to which the candidate was attached Major customers, suppliers and channel partners o Companys policies in various areas like marketing, sales, advertising, credit, HR, inventory, audit observations etc. o A complete job description for one kind of job the candidate may aspire for in the company o Then develop a LEARNING PROFILE at MBA level for this kind of job, to help guide the candidate for the remaining year It is expected that the Candidate will be able to write an article on the Internship Organisation after the 8-week exposure. The Reporting and Presentation by the Candidate is to be based on this outline, which will be graded by Faculty.

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CERTIFICATE FORMAT
(To be made on the letter head of Organization) CERTIFICATE Date: This is to certify that Mr. / Ms. as completed his/ her summer internship satisfactory from to and prepared a project report titled on under my supervision and guidance

(Signature, Name and Designation of the Company Guide)

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Brief Proposed Outline Of Summer Training Project

1. 2. 3. 4.

5. 6. 7. 8. 9.

Preface/Introduction Acknowledgements Executive Summary Objectives/Problem Statement/Literature Review/Benefits of the Study/Limitations of the Study/Glossary/Research Methodology/Research Proposal Sampling Plan/Unit/Method Data Analysis and Findings Recommendations Bibliography/References (APA style preferably) Annexure (Questionnaire etc)

While it is an example/indicative outline, each and every project is unique in terms of its theme/industry/research method etc. and the student must use his/her discretion in following a particular format. Your guide and your BRM booksll offer an equal help for the format of the report.

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FORMAT OF THE REPORT TO BE SENT AT THE START OF THE SUMMER INTERNSHIP TO YOUR FACULTY GUIDE: (DETAILS OF THE COMPANY)
Roll Number Name of the student Company Name Faculty Guide Company Address, phone number, website and email id Company Guide Name Company Guide Email id Company Guide office/Mobile Number Anything other details Remarks, if any

Weekly Reporting Format:

Roll Number Name of The Student Name of the Company and city / town of Training Company Guide Faculty Guide Topic/Theme of Training Area of Training (Marketing/HR/Finance/Operations/IT/Project Management) Training Report Period (E.g. from 1st May, 2011 to 7th May, 2011) What did you plan to do during this week? What did you actually do during this week? Deviation between what you wanted to do and what you did and its reasons What do you plan to do next week? Remarks, if any

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Guidelines for progress report presentation to be made on June 5, 2011:

1. Each and every student must be prepared with (preferably a PPT) presentation of the work done up to 2011. June 5,

2. Please show us what you have done, are planning to do and will hopefully be doing as a part of your summer training. Avoid company history, mission, vision, objectives or any theoretical aspect in your presentation. You are advised to maintain a log/diary of everything you do on daily basis. Especially, if you are carrying out a qualitative research, this is almost a must. 3. Time allotted for presentation would be 20 minutes including question and answers. (15 minutes presentation+5 minutes queries) 4. Every student is required to make a presentation of the work done and they must send the PPT of that presentation to their respected guides by June 2, 2011, 11:59 PM. For any further clarification, you can contact your respected guide. 5. If you fail to comply with any of these instructions, we will be forced to penalize you in terms of negative marking.

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CONTACT DETAILS OF FACULTY MEMBERS

Name of the faculty member Dr. Naresh Patel Prof. Naresh Shah Prof. Neeraj Yajnik Prof. Pathik Variya Prof. Frince Thomas Prof. Falguni Pandya Prof. Mansi Rathod Prof. Shefali Jain

Mobile Number 09426699665 09427631548 09824040678 09427496231 09824838901 09913879766 09998423255 09998814239

Email id nkpatel13@gmail.com m nky.ddu@hotmail.com pvariya@gmail.com Frince@rediffmail.com fhpandya@gmail.com mansirrathod@gmail.com jainshjain@yahoo.co.in

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