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The following table lists features new to the IBM® Lotus Notes® 8.5.x codestream, and tells you how to get started using those features. In general, except for the new 8.5.2 features described in this topic, the rest of the Lotus Notes content documents Notes release 8.5.1. To find and contribute information and videos about using Lotus Notes, see the Lotus Notes and Domino wiki at http://www.lotus.com/ldd/dominowiki.nsf. Table 1. New Features in the Lotus Notes 8.5 codestream
How do I use it?
Conte xt menu s strea mline d for mail, conta cts, and to do views
Right-click documents in any of these views, and you see a more concise menu with options relevant to the context. Additionally, you can right-click documents to mark them read or unread.
Open Lotus Conn ection s featur es directl y from the Notes Open list
If you have installed the Activities sidebar and configured it to connect to a Lotus® Connections server, you can access the Lotus Connections features from the Notes® Open list. Click Open > Lotus Connections, and then select the feature that you want to use.
Table 1. New Features in the Lotus Notes 8.5 codestream
How do I use it?
• Prefer ences
You can navigate Notes preference fields using the Tab key. Automatically compress images pasted into documents. Bitmap (.bmp) images that are imported into a Notes document are compressed; bitmap images that are pasted into a Notes document are converted to a .gif or .jpg format. Click File > Preferences, click Basic Notes Client Configuration, and then click the appropriate setting under Additional options. (The setting is selected by default.) Back by popular demand, you can use red text to indicate unread documents. Click File > Preferences, and then click the Fonts and Colors preference. For the field Unread mail indication, select Plain red text. Also note that this preference provides you with an easy way to enlarge the text in the data areas of Notes, such as the Inbox and messages. Mail signatures imported from preferences will now be ignored by all Spell Check operations. New Spell Check preference options let you automatically correct three common typing errors: Typical spelling errors, such as "teh" instead of "the;" starting a sentence with a lowercase letter; typing two capital letters, such as JOhn. You can now choose not to see pop-up help (the help blurbs that appear if
Table 1. New Features in the Lotus Notes 8.5 codestream
How do I use it? you hover over certain icons in an application) for Mail, Calendar, To-Do, and Contacts. To de-select this preference, click File > Preferences, click Basic Client Configuration, and then de-select "Enable Icon Popup Help in View". You can use toolbar icons to perform the following editing tasks:
Conv enient toolba r icons for often used editin g option s
• • • •
• • • • • •
A text color icon selected text.
you can click to set the color of new text or change the color of
A highlighter icon you can click to enable or disable highlighting. The cursor changes to show that you are using the highlighter. An insert link icon An underline icon you can click to create hotspot links for selected text you can click to underline selected text
Conv enient table editin g option s
Drag column or row margins to resize Drag the margins of the entire table to resize it Drag the contents from one cell to another Set the table width when creating a fixed width table Easily insert a new row or column by holding down the Shift key and double-clicking the common border Multiple undo actions
• • • Editor impro veme nts •
Multiple undo actions in a list Cursor changes to show when permanent pen or highlighter is in use List elements do not display if there is no text on the line (Note that in edit mode, if the cursor is located on a line then the list element displays, but if no text is entered, the list element is hidden when the document is saved.) Improved selection behavior when selecting text in a Notes section.
Better HTML rende ring for tables in the Notes editor
In earlier releases of Notes, the HTML parser properly handled 'class' and 'id' attributes, but was not passing them on to the editor. Because of that, the editor would create a table, but wouldn't know it was of a certain class, such as 'BorderedTable', so the table would not get the appropriate style applied. In 8.5.2, those class and ID attributes from the HTML parser are carried along to the editor and applied appropriately.
• Drag and drop • •
Between rich text fields in Notes documents (Windows® only) Drag Sametime® names or groups to Notes name fields and rich text fields Drag names from external applications to Notes name fields Drag Search results from desktop search or IBM Lotus Connections search to Notes documents
Table 1. New Features in the Lotus Notes 8.5 codestream
How do I use it?
• • •
Drag email to the main or sidebar calendar to create a calendar entry Drag calendar entries to a new date in the main or sidebar calendar to reschedule or counter Drag documents or shortcuts from your operating system Desktop or file folder to the Open list or a Bookmark folder. For example, drag a Symphony™ document to a Bookmark folder, or drag a Notepad shortcut to the Open list.
You can view and import Microsoft® Office 2007, Office 98-2003, and Symphony attachments, and you can perform a full text search on them.
Revis ed Notes startup seque nce
The Notes start-up sequence has been reordered as part of performance enhancement. You are now prompted to log in using your Notes password before Notes appears on-screen.
No interru ptions during server failov er
If the server goes down during any of the following activities, it will fail over to another server automatically without interrupting your activity or showing you error messages: • Creating a new entry for PIM views (Mail message, Calendar entry, or To Do) • Opening a document in an application • Opening a different folder or view • Replying or forwarding with attachment • Creating a new mail message while multiple documents are selected • Deleting a single or multiple document • Sending a message • Switching back to Primary server when it becomes available Note: When a user opens their mail file from a server other than the primary server, either by using CTRL+O or by clicking on the workspace icon, the mail file is opened from the specified server. In other cases, like opening from bookmarks (where the server details are not displayed), the mail file will be opened from the primary server regardless of any server shown on the top of the workspace icon stack.
View busin ess cards in more place s
You can view a person's business card when you hover over their name in your Inbox; email To, Cc, Bcc, or type-ahead list; calendar entries and invites; Sametime Contacts list; chat windows; Activities; and more.
Perform meeting actions, such as Accept and Decline, from the preview pane in Mail, Calendar, and To Do. Action Bar in
or Spreadsheets. ODP. Notes Roam ing user Your Domino® administrator can set you up to log into any available Notes client and use your personal contacts. you will be prompted to associate the file with IBM Lotus Symphony. Notes roaming user now supports Notes workspace roaming.org. ODP.org can be found at www. or OpenOffice. add your own personally-blocked senders.5 codestream Featu re How do I use it? previe w pane ODF. Information about OpenOffice. Note: Your organization may choose not to use Lotus Protector. Better spam protec tion with Lotus Prote ctor To view and manage your spam settings from Notes. . New Features in the Lotus Notes 8. Roaming user is now available for file server roaming or Domino server roaming for all supported Notes platforms. workspace. The first time you click on a file (either as an attachment or in the file system). and ODS files do not autom aticall y open in embe dded IBM Lotus Symp hony ODF. feeds.org (if it is installed). Notes roaming user now supports improved plug-in deployment of roamed widgets. and various preferences.openoffice. notebook.5 introduced support for Notes roaming user functionality for the Notes standard configuration and overall improvements to roaming capabilities in general. Notes 8. Lotus Symphony Documents.org. bookmarks. as well as Notes basic preferences participate in roaming. you can view and manage a list of company-blocked senders. Eclipse preferences. widgets. expand the Spam Protection section in the navigation pane of you mail.Table 1. a new Roaming preference panel is available. dictionary. When configured for file server roaming server. With Lotus Protector. and ODS file types will not automatically open in embedded Lotus Symphony. Note: IBM Lotus Symphony is based on OpenOffice. Presentations. or choose to allow certain blocked senders' mail. in which case you will not see these features. Notes roaming user adds file server support for Notes roaming users working on supported Linux® and Mac OS platforms.
it is stored in your mail file so that it is available on any computer where you use Notes.Table 1.INI settings. select Other email Addresses from the menu that appears. when you begin typing a name. right-click on the Trash folder and select Empty Trash. Roam ing rich text mail signat ures If you specify a mail signature in your mail preferences. Empty trash from rightclick menu . This enables user's working across low bandwidth or slow Internet connections to temporarily disable their roaming status. The more frequently used addresses display at the top of the list.5 codestream Featu re How do I use it? Enhancements have been made that enable an administrator or a Notes power user to disable and re-enable roaming user status using a combination of NOTES. New Features in the Lotus Notes 8. From any mail view. Mail Typeahead includ es all email addre sses stored in a perso n's conta ct entry To select an alternate email address. Folder colum n in mail All Docu ments view A new Folder column in the mail All Documents view displays any mail folders that a document is in. For details see Lotus Tech Note 1417701 "Disabling and re-enabling Notes roaming user status on the fly" at the Lotus Support Site.
. The subject line of archived messages say (Archived) and the header includes the date on which the message was archived. Click the type icon Sort Inbox by mess age type to sort messages by type. you can click the Hide Details link. or email Show email detail s by defaul t You can set a preference to show details (such as Cc and full email addresses) in the heading of email messages you receive. the attachments are included at the top of the message in a collapsible section. click File > Preferences. Easily find your recently archived messages by opening the Recently Archived folder in an archive. and then select the check box next to Always show details in received messages. This includes Notes mail sent through an SMTP server. New Features in the Lotus Notes 8. If you archive a message and leave a summary. To set this preference. you can open the message from its original folder. • Archiv ing Impro veme nts • • Attach ments in Intern et mail When you receive mail that includes attachments from an Internet address. click Mail.5 codestream Featu re How do I use it? • Visual differences between an archive and mail make it easy to tell when you are working in an archive. calendar entry. and then click Open in Archive in the action bar above the message. To hide these details. such as to do.Table 1. Open the summary from the original folder.
ini to have the preview pane collapsed by default in your Inbox and calendar: ShowPreviewCollapsedInitially=1 Note: This only affects the default behavior. Close email after forwar ding or replyi ng to it You can set a preference to close an email after you forward or reply to it.. But then if you open the preview pane and leave it open. it will be open the next time you open Notes. it will be closed. So. select File > Preferences. click File > Preferences. it will be open on future restarts. To set this preference. To set this preference. Folder s stay open/ close d when you reopen Notes You can set the following Notes.5 codestream Featu re How do I use it? If a folder was open when you closed Notes.Table 1. the preview pane will be collapsed the first time you open Notes. if you set this as 1. Previe w pane can be set to collap sed. by defaul t "Alwa ys get a return receip t" prefer ence You can set a preference to always get a message when recipients open mail you've sent to them. and then select Automatically close original email when replying/forwarding on the Basics tab. If it was closed when you closed Notes. select Mail. and then select the check box next to Send me a Return Receipt when recipients read mail I send. . click Mail. New Features in the Lotus Notes 8.
or your Domino administrator sets it for you via a policy. • If the managed replica needs to be fixed up. In conjunction with a managed replica. • To speed up initial creation of the managed replica. To set your Mail to be a managed replica (if your Domino administrator has not set the policy for you). When you create or convert an existing local replica to a managed replica in Notes.Table 1. documents beyond 30 days are initially truncated bringing down part of the document and omitting attachments. • If the managed replica becomes corrupt. either create one now in your serverbased mail application (File > Application > Properties. Full Text ) or set the default settings for local replicas to create a full text index for faster searching either in the NOTES. you'll be using the managed replica. The next time you open Mail. 4. 3. the user is automatically switched to the managed replica. 2. do the following: 1. • Initial creation of a managed replica is controlled to minimize impact to server of multiple users/clients creating managed replicas. Make sure that you have enough disk space (the size of your mail application plus its full-text index. Notes creates a local mail replica and marks it as a managed replica. it will be deleted and recreated.INI file or enable using Domino desktop policy .INI file or using Domino policy. • After creation. the rest of the document and/or attachments can be retrieved in the background. New Features in the Lotus Notes 8. there are additional settings that complete the managed replica experience: • If the user opens a truncated document. If you want the cache to have a full-text index. • The managed replica can be limited to the last N days of mail/calendar entries if local space is a consideration. plus 1GB). Close Lotus Notes.box to avoid any delays sending mail messages and attachments. but don't have the mind space for creating and maintaining a local replica. the fixup will occur in the background and the user will be redirected to their server copy. which will remain synched with the server copy without your doing anything.5 codestream Featu re How do I use it? Mana ged Mail Replic a: Use Mail free of netwo rk delay s and server outag es If you've ever wished using Mail were free of delays. • New mail polling and notification is performed against the server copy. • All mail sends will route immediately through the local mail. the new managed replica feature might be for you. A managed replica differs from a local replica in the following ways: • It is created in the background while the user continues to use the server copy. Set the following variables in the NOTES.
The high priority replication schedule is hourly.INI setting CacheMail=1 to specify an unmanaged replica. Open Lotus Notes. An administrator can control how many managed replicas are created concurrently. You can work in Lotus Notes mail while Notes is building the managed replica. For finer control. • Change the Domino policy to specify creation of a local replica. Otherwise you can click File > Preferences > Replication and Synch to specify a replication schedule.2. To revert to using server-based Lotus Notes mail. 6. Initially. Enabling the governor does not require the use of Smart Upgrade. the client will create the managed replica and begin replicating its contents. Ensure that the location documents specify to use a server-based mail file. it triggers a replication ○ DocAutoRetrieve=1 – if a document is truncated. Large document that are older than 30 days and documents with attachments may be truncated. By default. ○ CacheMail=7 – creates or converts a local mail replica to a managed replica ReplicateOnNewMail=1 – when the client learns of new mail. Note: The client will automatically managed the use of the local/managed replica.box (improves performance) Ensure that you have the desired replication schedule. as opposed to the server replica. You do not need to close Notes to switch to the managed replica. If Notes has a problem with the managed replica. an administrator can make the following changes: 1. After a short interval.5 codestream Featu re How do I use it? settings available with release 8.Table 1. you are directed to the server copy.5. the full document (no attachments) is retrieved in background. Note: The Smart Upgrade Governor is used to support existing servers. When addressing an email. A replication schedule is enabled automatically if not otherwise set. it will be switched to at the next opportune time. ○ 5. the client will allow at most 25 concurrent managed replica creations against any given server. groups will appear in the type-ahead list with a group icon next to them. the client automatically gets the rest of the document. based on the current state of the managed replica. and that the path in the location is correct. Note: If there is a problem. Enable the "Smart Upgrade Governor" on the Server configuration document. If you're an administrator you can set a replication schedule using Domino policy. 8. By default. Group s are easier to find . a managed replica is flagged as high priority. do one of the following: • Specify the NOTES. Once the managed replica has been built (replication completes and the views are built). and the managed replica is rebuilt. minus attachments. Note: Initial managed replica creation will not exceed 90% of this value. the cache contains full copies of the last 30 days of mail. when the document is opened – double click on the attachment icon(s) in the email to fetch the attachments ○ OutgoingMailSendThreshold=1 – forces Notes to route mail through the local mail. When you open a truncated document. New Features in the Lotus Notes 8. 2. 7. it will be reported in the log files. it just facilitates a mechanism for multiple clients to coordinate impact and load against a given server. Set the number of simultaneous Smart Upgrade downloads to a desired value.
Set defaul t font for mail From the Text menu 1. When composing an email. . you will be presented with a window where you can choose the correct address.Table 1. select text that is in the font you want to use as your default. You must select an address before the OK button will be available. There are two ways to set your default mail font. and Notes can't figure out which address you mean.5 codestream Featu re How do I use it? when addre ssing email Chan ges to "Ambi guous name s" dialog When you address an email to someone. New Features in the Lotus Notes 8. Click Text > Set as Mail Font. You can now set a default font for mail you send. 2.
New Features in the Lotus Notes 8. set the font that you want to use. using the buttons in the toolbar. and then click the Set Mail Font button in the lower right corner of the dialog box. Using text properties 1. 3.Table 1. Right-click and select Text properties. . Make any changes. The current font settings will become your default font. When composing an email.5 codestream Featu re How do I use it? 3. 2.
First. using the Set Permanent Pen button in this same box. Sort Inbox by surna me On the Basics tab. the title will say “Archive” and then the name of the archive.Table 1. It will not affect the current email. 4.5 codestream Featu re How do I use it? Note: You can also set a default font for permanent pen. 2. Your new default font will appear in the next email you compose. You can forward a message from the Trash folder. under Display names in mail in this format select Last. if you have multiple archives. Forwa rd a mess age from the Trash folder When you are working in an archive. without having to restore it first. To do this. and then click Mail. This will make it easier to tell which archive you have open. Easier to tell which archiv e is open You can sort your Inbox by surname. . New Features in the Lotus Notes 8. follow these steps: 1. Click File > Preferences.
3. such as “Van” for "Van Morrison" under Enter last name prefixes.Table 1. When you add a signature. or an HTML or image file.5 codestream Featu re How do I use it? 3. For more help with this. More signat ure option s 2. click and hold the "?" icon. Click File > Preferences. Select a type of signature. Click the Signature tab. Optional: Designate surname prefixes. click and hold the "?" icon. New Features in the Lotus Notes 8. and then click Mail. you can choose to make it rich text. . To add a signature. plain text. Select Automatically append a signature to the bottom of my outgoing mail messages. follow these steps: 1. 4. For additional help.
Type or paste your signature.eml files. Now you can save emails as .Table 1. Click OK. or browse for a file. 6. New Features in the Lotus Notes 8. Save email mess ages .5 codestream Featu re How do I use it? 5.eml file extension. click File > Save As and select the . With an email message open.
New Features in the Lotus Notes 8. . and addresses an issue where rich text font size could increase or decrease after repeated replying or forwarding. is now ignored.eml files "HTM L Size" MIME settin g fixed at 12 The "HTML Size" MIME setting is no longer configurable. click Open > Contacts > Advanced > International MIME settings. shown below.5 codestream Featu re How do I use it? as . it retains a fixed value of "12".Table 1. To view this setting. The HTML Size value. Select a document and choose the "Settings By Character Set" tab. This ensures that the same rich text to HTML size mapping is performed as mail text is converted from one format to another.
New Features in the Lotus Notes 8. but keep the current message selected. and click the folder/view you would like to open. To do this. and the message that was selected will still be selected.5 codestream Featu re How do I use it? To return to the previous behavior. Hold down the Ctrl key.INI variable: MIMEUsePointSizeCfg=1. You can go to a different folder in mail (or a different view in an application). The new folder/view will open. go to a folder/view and select a message.. Keep mess age select ed when switch . use the Notes.Table 1.
To display or hide the added calendar's entries. or a Notes applic ation' s calen dar (such as a Notes Team In the Views panel of the calendar navigator. an iCalen dar feed.Table 1. select or deselect the check box beside the calendar's name under My Calendars. and so on. Impro ved suppo rt for comp uted outlin e entrie s Calen dar Add activiti es. .5 codestream Featu re How do I use it? ing to differe nt folder or view If you have added a new outline entry to your mail. privat e or public Googl e calen dars. the behavior will be better. anoth er Notes user's calen dar. click Add a Calendar. New Features in the Lotus Notes 8.
click Online Meeting on a meeting invitation you created. Some invitees use other mail programs. the main Calendar and Day-At-A-Glance panel automatically refresh to the next day. Comp atibilit y mode for repeat ing meeti ng invitati ons A new meeting invitation option. the day displays a horizontal scroll bar. You can use a mouse or a keyboard's left and right arrow keys to scroll with the bar and display the rest of the header information for calendar entries.Table 1. Save multiple meetings and choose from LotusLive. Main calen dar and DayAt-AGlanc e autom aticall y refres h Save and re-use inform ation for multip le online meeti When you add an online meeting to a meeting invitation. Note that this option may or may not appear or be changeable depending on how administrators set up the compatibility mode. depending on your organization. or Sametime Classic. To add. Sametime.5 codestream Featu re How do I use it? Room 's calen dar) Horiz ontal scroll bar for calen dar views When all of the header information for calendar entries cannot be displayed completely on a day in a calendar view. or delete online meetings. limits the set of actions allowed on repeating meetings to accommodate invitees who might be using mail programs that cannot handle more complex repeating meeting actions. At midnight. you can save and re-use the information for future meetings. edit. . New Features in the Lotus Notes 8.
If it was open when you closed Notes. 2. click My Calendars. Select Private.5 codestream Featu re How do I use it? ngs If a pane in the calendar navigation was closed when you closed Notes. and then click OK. Under Add. In the Views panel of your calendar's navigator. To add a private iCalendar. select "iCalendar feed". Click Add a Calendar. follow these steps: 1. you can now view it on an iPhone or other mobile device. When adding the Teamroom calendar to your Notes calendar. it will be open. select the checkbox next to View this calendar when offline or on a mobile device. it will be closed the next time you open Notes. fill in the information. Calen dar panes stay open/ close d when you reopen Notes View Team room calen dars on a mobil e devic e If you have added a Teamroom calendar to your Notes calendar.Table 1. 3. . Add private iCalendar feeds to your Notes calendar Add privat e iCalen dar feeds to your Notes calen dar Now you can add private iCalendars to your Notes calendar. as well as public ones. 4. New Features in the Lotus Notes 8.
however this causes problems for users whose weekend is something other than Saturday and . or yearly. monthly by date. In previous versions of Notes. New Features in the Lotus Notes 8. you can move it. and chose to view it offline or on a mobile device. then Notes will automatically update any changes at midnight. the weekend was always assumed to be Saturday and Sunday. or leave the entry on the weekend).5 codestream Featu re How do I use it? Offlin e calen dars autom aticall y updat e at midni ght If you have added a calendar to your Notes calendar. you can specify what should happen if an instance of that meeting falls on a weekend (for example. as long as the device is connected to the internet at that time.Table 1. delete it. Better option s When you create a meeting that repeats daily.
select Notes application calendar. select or de-select the check box for it under Show Calendars. Click Lookup and then find your rooms and resources application. Open the application. In the dialog box. The rooms and resources will appear in your calendar. and see when rooms and resources are already reserved. The options are now: • Don't Move • Move to previous work day • Move to next work day • Move to nearest work day • Delete A "work day" is any day of the week which is enabled in the "Days in work week" preference (under File > Preferences. ask your organization. follow these steps: 1. you can also reserve a room or resource directly from your calendar. From your calendar. you can add it to your calendar. and click File > Application > Refresh design. Refresh the design of your Rooms and Resources application. If you do not know this information.5 codestream Featu re How do I use it? Sunday. 4. 3. and then click OK. Note: If you do not see this option in your menu. To add rooms and resources to your calendar. when a repeat ing meeti ng falls on a week end View Room s and Reso urces on your calen dar You can view rooms and resources on your calendar.Table 1. you will need to upgrade the design of your mail template. After you have refreshed the design of your Rooms and Resources application. With this feature. 2. New Features in the Lotus Notes 8. . and then click OK. Select the Notes server that stores the master template(s). Choose a text and background color. these options have been changed. Calendar & To Do section. click Add a calendar in the left pane under Show Calendars. or select Local if the master templates are on your workstation. Note: To see this feature. Views tab) for the person who is creating the calendar entry. To show or hide rooms and resources. 1. alongside other calendar entries. 2. click View > Advanced menus and try again.
you can view them by category in the new Entries by Category view. and then click Entries by Category in the calendar navigation pane. and then click View by Room or Resource. To see reservations for a specific room or resource. select a rooms and resources entry on the calendar.5 codestream Featu re How do I use it? To reserve a room. and then click New Reservation. .Table 1. New Features in the Lotus Notes 8. the times in your Notes calendar will also change. select a rooms and resources entry on the calendar. If you change the timezone of your operating system. click the plus sign (+) by Lists if is not already expanded. so that meeting times will still be correct. To view calendar entries by category. Calen dar times chang e to match OS timez one View calen dar entrie s by categ ory If you add categories to calendar entries.
5. b. This allows the user to group their related entries into categories for quick access.5 codestream Featu re How do I use it? To add categories to a calendar entry. Any entries that are not Categorized will appear under the Not Categorized section. Meetings.Table 1. Notices. Enter a category into the Category field. d. (If you do not see the Category field. and select mail85. Edit or create a calendar entry. follow these steps: 1. After you install Notes 8.) For this feature to appear. (If you do not see this menu option. c. . More about the Entries by Category view This new view displays a categorized list of calendar entries on your Calendar including Appointments. Click Replace.2. and then select Category. All Day Events. 2. Reminders. The view does not include To Dos. select View > Advanced menus). Open the local notes/data directory." This will prevent the Domino server from reverting the design back to an older version of the mail template. Anniversaries. De-select "Inherit future design changes. click Display above the calendar entry. open your mail file and selectFile > Application > Replace Design. Event Announcements and imported iCal entries. you must replace the design of your mail file.ntf. Follow these steps: a. or calendar entries federated from other Calendars or feeds. New Features in the Lotus Notes 8.
5 codestream Featu re How do I use it? .Table 1. New Features in the Lotus Notes 8.
5 codestream Featu re How do I use it? Meeti ng subje ct chang es reflect ed in Room s and Reso urces When a Notes 8. as well as a new Webstyle user interfa ce for In the search field's drop-down list. and perform your search. New Features in the Lotus Notes 8.Table 1. Note: Activities or the appropriate desktop search tool must be installed on your system.5. the meeting name in the room or resource reservation will be changed as well. .2 server. Dogear. Profiles. Communities.2 meeting chair changes the subject of a meeting. Blogs. Searc h Searc h has an enhan ced look in the tool bar. click Activities. or a desktop search option.5. This only applies if the rooms and reservations application is on a Domino 8. and the meeting reservation has been accepted.
Click File > Preferences. . Vista users: In the search field's drop-down list. and then click Search List. click Beagle or Tracker and perform your search. Macintosh users: In the search field's drop-down list.5 codestream Featu re How do I use it? searc h result s for Lotus Conn ection s and deskt op searc h. Show or hide what displa ys in the searc h list in the tool bar Open a Notes application. You now see the view or application's name (or both) at the top of the search field's drop-down list. Add a Notes view To use widgets to add the view or application. Searc hing your deskt op from the searc h list in the tool bar is availa ble on more operat ing syste ms Linux users: In the search field's drop-down list. click Windows and perform your search. click Search. click Spotlight and perform your search. see the "Widgets and Live Text" section of this table. Click the Add to search list link below the item you want to add. or to add a Notes or a Web search engine.Table 1. New Features in the Lotus Notes 8.
click File > Import Contacts. and then wire it from the Landmarks tab of the component property editor. .Table 1. Add comp onent s to the sideb ar Drag components from the Component Palette or from the workspace to the right or left sidebar area. Add a container component from the component palette to the workspace for a composite application. such as a Web application. New Features in the Lotus Notes 8. it can be done first or in Contacts after the import. Wire the sidebar components so they can interact with other components in the application. Container components provide the framework for rapidly building particular types of applications. Conta cts Import and To import external contacts to your Notes Contacts.5 codestream Featu re How do I use it? or applic ation to the searc h list in the tool bar Comp osite Appli catio n Edito r Use contai ner comp onent s to create specifi c types of applic ations . If field remapping is required. Supp ort for Live Text integr ation From the Wiring tab on the component property editor you can associate particular content types with actions to execute when users click the text in an application. from Contacts.
from Contacts. 3. and select Mark as > Private. Appe nd a vCard to your signat ure Make a conta ct or group privat e You can make a contact or group private. Thai. click File > Export > Contacts. If someone has access to your mail. Vietnamese. You can append a vCard to your signature. he or she will be able to see private contacts or groups. You can set a preference. so people in the CC and BCC fields of emails will NOT be added to your Recent Contacts. click the "Mark Private" check box when creating it. Click Contacts. select the contacts you want to forward as a vCard and click Forward vCard. To mark a new contact or group as private. follow these steps: 1.Table 1. Addin g intern ationa l sets of alpha bet tabs Click the menu icon at the top of the tabs column. Hebrew. To set this preference. and then click theSignature tab. . to hide it from anyone who has access to your contact list but not your mail. To mark an existing contact or group private. Choose from Greek. Arabic. Click Append My vCard. Forwa rd conta cts as a vCard From Contacts. Click File > Preferences to open the Preferences window. or Cyrillic. New Features in the Lotus Notes 8. Japanese. Click File > Preferences. expand Mail. Do not add CC: 2. right-click it in your contacts list.5 codestream Featu re How do I use it? export conta cts To export contacts (and now filter which contacts and fields to export). Select Do not automatically add and then select the "CC and BCC names to Recent Contacts" check box.
and then click Send. In the email type-ahead list. Remo ve some one from Rece nt Conta cts Send some one a group or locati on Now you can send someone a group or location from your contacts.5 codestream Featu re How do I use it? and BCC: recipi ents to Rece nt Conta cts You can easily remove someone from your Recent Contacts.Table 1. go to the Groups view of your contacts. select the group. The recipient gets an email that lets them import the group or location into their contacts. To send someone a group. and then select Delete. or in your Recent Contacts view. New Features in the Lotus Notes 8. right-click the name you would like to remove. .
For more information. or To Do. DPABRemoveRule=xyz/exchange. Notes Appli catio ns New Noteb ook (form erly Perso nal Journ The Personal Journal template has a new name and a new look. open your contacts. in addition to blocking future occurrences. . see the About this Application and Using this Application documents available from the Notebook application Help menu. Select the location and then click Send. you can open your Contacts by selecting the 'Switch to' icon and selecting Switch to Contacts. duplicate will not be created in recent contacts. it will also clean up existing entries which have this pattern. and then click Locations. a new record will be created with new info.abc/exchange used to block any email addresses with this pattern from getting into recent contacts. On a rename of internet address only on the directory record. it will now clean up existing records in recent contacts which match the pattern set in the ini. As an example. Now. • • Other Conta cts impro veme nts • On a rename of a fullname of directory record.Table 1.5 codestream Featu re How do I use it? To send a Location. duplicate recent contact records will not be created and original will be deleted. click Advanced in the navigation pane. Switc h to Conta cts From Mail. Use of the DPABRemoveRule ini variable to block certain addresses is improved. New Features in the Lotus Notes 8. and the original will be updated. Calendar.
Forum) are each replicating: As shown in the image. Additi onal featur e and plugin widge t type definit ion availa ble The Start Configuring Widgets wizard dialog now contains a new widget option -. This makes it easier to view this information for multiple applications at a time. New Features in the Lotus Notes 8. This feature is enabled by default. saves the new widget.Features and Plugins. which was initially documented only in the Domino 8. entering the name. and description for the widget. After specifying the plug-in.5 codestream Featu re How do I use it? al templ ate) Replic ate and sync multip le applic ations at a time Notes can now perform several replication or sync operations at a time (it is multi-threaded). .Table 1. the wizard creates the widget's install manifest content. the replication status and the button to stop replication are now shown under the summary column. and IBM Lotus Notes/Domino 8. Documentation for the Notes end user and power user is now available in this Notes help.1 introduced the Widgets and Live Text feature. You can then export or publish the widget. image url.1 Administrator help information center. In the example below (from the Replication and Sync page). and installs the specified plug-in. Iris Office Notes. prompting for the update site in which the target plug-in resides.5. The wizard guides you through the widget definition process.0. This option initiates a new wizard sequence designed to simplify the process of creating a client plug-in deployment widget – a process documented in the "Deploying client plug-ins with widgets and the widget catalog" section of Domino Administrator help.0. three applications (Doug's Mail. Widg ets and Live Text Help availa ble Notes 8.
New My Widge ts sideb ar panel toolba r • • • Catalog browse button -. Add a Web searc h engin e to the Notes toolba r Searc h list . Show button -. you can sort by Title or Type. Type to find field-. New Features in the Lotus Notes 8.Table 1.This opens the widgets catalog.This filters widgets based on what you type.5 codestream Featu re How do I use it? The My Widgets sidebar panel toolbar contains options for accessing the widget catalog and controlling your sidebar panel view state. The Notes widget creation wizard has been enhanced to simplify the widget creation process based on the current context. Add a Notes view or frame set to the Notes toolba r Searc h list The Web widget creation wizard now enables you to add the site as a search engine in the Notes toolbar Search list. Revis ed Notes widge t creati on wizar d The Notes widget creation wizard now enables you to add the Notes view or frameset as a search engine in the Notes toolbar Search list. In the Details view. The selected view state is remembered when you restart Notes.This toggles My Widgets sidebar panel palette items between Thumbnail view or Details view.
For details. you can choose a widget property to be wireable. Use the Advanced tab to create more than one property to wire and optionally set a default for each wireable property. see "Configuring a new Notes widget from a form or document" in Notes help. When you select Wire as an action on the Basic tab. see Tech Note 1423104 Option to reuse an existing sidebar panel for same widget action" . Ability to wire Notes form field conte nt to Live Text or other defaul t value s Widge t creati on wizar d for an active comp osite applic ation A new widget configuration wizard is available for creating a widget using the active composite application as the current context. For details.Table 1. see Tech Note 1417701 "Widget creation wizard for an active composite application" at the Lotus Support Site. New Features in the Lotus Notes 8. For details.5 codestream Featu re How do I use it? Simpli fied widge t creati on wizar d page using Basic and Advan ced tabs The Configure a Widget wizard page now contains a Basic tab and an Advanced tab. You can create a widget from a Notes form that can wire field content to Live Text or other default values. You can now specify whether a new Sidebar panel is opened for each widget action or whether the same Sidebar panel is reopened and overwritten for each action initiated by that widget.
see Tech Note 1429718 "Option to define default doubleclick widget action" at the Lotus Support Site. This option is available for all supported widget types and enables the user to install a widget while working online or offline.zip file with focus on provisioning widgets" at the Lotus Support Site. For details. Users can hide a visible widget thumbnail or display all hidden widget thumbnails. see Tech Note 1429814 "Option to install a widget from a . a float window. Optio n to define defaul t Power users can set a default double-click action to open widgets in the sidebar. Optio n to hide widge t thumb nail in My Widge ts sideb ar You can now control whether a widget's thumbnail is visible in the My Widgets sidebar panel. .Table 1. see Tech Note 1429340 "Option to hide widget thumbnail in My Widgets sidebar" at the Lotus Support Site. or a tab. For details. New Features in the Lotus Notes 8. For details.zip file.zip file with focus on provis ioning widge ts You can now install a widget that is supplied as a .5 codestream Featu re How do I use it? Optio n to reuse an existin g sideb ar panel for the same widge t action at the Lotus Support Site. The default does not impact widgets that have a predetermined double-click action defined in their XML. Optio n to install a widge t from a . a new window.
These options impact trust for features and plug-ins deployed to Notes users. expiration acceptance. see Tech Note 1429688 "Option to specify a custom widget icon for sidebar" at the Lotus Support Site. For details. Easier User Your administrator may back up your User ID file into an ID vault on a server.Table 1. time stamping. and trust prompts based on new certifier and trust setting capabilities available to the administrator. and third-party features that may be added to the Notes install or upgrade kit. New Features in the Lotus Notes 8. See Domino Administrator help for details. Secur ity Chan ge in how trust is pushe d from policy or in featur e kit affect s trust user interfa ce option s New options exist for user response to code signing.5 codestream Featu re How do I use it? doubl e-click widge t action Optio n to specif ya custo m widge t icon for sideb ar Power users can add a new statement to the palleteItem element in a widget's XML definition to specify a custom icon to use in the sidebar view/title bar. Help if you forget your passw ord If you forget your password. click Forgot your password? at Notes login to see instructions from your administrator describing how to get a new one. This is the case if you choose File > Security > User Security (Macintosh OS X users: Notes > Security > User .
for example. you or a Help desk operator can assign a new password to the ID copy in the vault. the change is downloaded from the vault to the ID file on the second computer. If you run Notes from a second computer.Table 1. you can log in to Notes using the new password from any computer that is connected to the network. change the password. and then choose Activities. This feature is an improvement over the Client Single Logon feature available previously because no synchronization of the Windows and Notes passwords is done. Edit field labels Click the label of a file attachment.5 codestream Featu re How do I use it? ID mana geme nt Security) and see the text This ID file has been backed up into vault <vault name> in the Security Basics tab. the change is uploaded to the ID copy in the vault. click File > Security > User Security and select Login to Notes using your operating system login. you can start Notes without providing a Notes password. Optio n to elimin ate Notes passw ord promp ts Your administrator may enable you to log in to Notes using your operating system login (Notes shared login). (Click Forgot your password? at Notes login to read instructions). expand My Calendars. or give you the option to use it. click Add a Calendar. In this case. bookmark. To enable it yourself if your administrator allows you to. If your ID is in a vault and you forget your password. or custom field to change its name. Your administrator may require you to use this feature. date. New Features in the Lotus Notes 8. Activi ties Overv iew view Displays a list of the recent updates made to your activities. All you have to do is log in to Microsoft Windows using your Windows password. . View Activit ies todo items in Calen dar From the navigation pane. or name fields to an entry. After that. Add custo m fields to entrie s Click Add custom fields when creating an entry to add text. If you make a change to your local ID file. the new password is downloaded automatically to the ID file copy on that computer.
Work with comm . or custom fields to a single entry. Use the page to specify Lotus Connections server information. bookmark. View and contribute to community activities that were created using the Communities feature in Lotus Connections.5. a Lotus Connections preferences page is available. Doge ar has been renam ed In Lotus Connections 2." Menu options for searching Dogear and creating Dogear bookmarks have been updated to reflect the name change. New Features in the Lotus Notes 8. the name of the "Dogear" feature changed to "Bookmarks. You can find content that a person has contributed to the Lotus Connections features by clicking links available from the business card. You can still use the Activities preference page to define settings for the Activities sidebar. expand the Lotus Connections preferences page to find the Activities preferences page.5 codestream Featu re How do I use it? Add multip le fields Add multiple file attachment. Acces s Lotus Conn ection s conte nt from the busin ess card.Table 1. Use the Lotus Conn ection s prefer ences page to specif y server inform ation Now that more features of Lotus Connections are available from within the Notes client.
Drag mess ages to add name s to your Same time Conta cts list. and then select Open in Web Browser. click the screen capture . New At the top of your Sametime Contacts list of contacts or in a chat window. To access the Web client version of Lotus Connections from the sidebar. Work with comm unity activiti es.Table 1. New Features in the Lotus Notes 8. This can also be done with calendar and to do entries that have recipients (such as meetings and group to do assignments) and with Contacts entries. You can drag a mail message to any personal group in your Sametime Contacts list and add all the members of the group to your list at one time. Same time Note: Some of these featur es are only availa ble if your organi zation has a licens e for the IBM Lotus Same time stand ard softw are.5 codestream Featu re How do I use it? unity activiti es. The Open in Web Browser link is no longer available from the bottom of the Activities panel. open the Activities sidebar panel menu.
Click File > Preferences > Sametime > Contact List. icon.5 codestream Featu re How do I use it? tools to annot ate scree n captur es. Ability to save scree n captur e as an image At the top of your Sametime Contacts list of contacts or in a chat window.Table 1. Preve nt accid entall y startin g chats with more than a specifi ed numb er of peopl e. Optio n to includ e date stamp s in text chats Click File > Preferences > Sametime > Chat Window. Click File > Save Image. . click the screen capture icon and take the screen capture. New Features in the Lotus Notes 8. Cons olidat ed event notific ations prefer ences settin gs Click File > Preferences > Sametime > Notifications.
or Domino Designer Client. Ability to select your prefer red audio devic e. At the top of your Sametime Contacts list of contacts. Click File > Preferences > Sametime > Server Communities. see the What's new in IBM Lotus Domino 8. New Features in the Lotus Notes 8. In additi on. there is option al integr ation with Micro soft Office and Outlo ok and easy migrat ion of install ed plugin s from one releas e to the next.5 codestream Featu re How do I use it? New option s for Single SignOn (SS0). For more information.52? topic in this information center. a customer can force the client to perform ODS upgrades of all local databases. Domi no Admi nistra tor client Using either the Notes Client. click the preferred device icon. Then click a server community.Table 1. Domino Administrator Client. .
see theWhat's new in IBM Lotus Domino 8. and with the new Hang Data Collection feature introduced in the Notes 8. The existing SELECTINSTALLFEATURES argument has been modified. When you start the Notes Client the next time. a dialog box will ask you if you would like to send . go toStart > All Programs > Lotus Applications > Support and select "Collect Lotus Notes hang data and exit client" if you wish to exit the client after the hang diagnostic information is collected.5 codestream Featu re How do I use it? Upgra de multip le local applic ations to a new ODS versio n New Notes client install and upgrade features have been added: • New ADDFEATURES and REMOVEFEATURES MSI command line arguments have been added for use during silent install.52? topic in this information center. previously it had been installed automatically with the Notes client. • The Feed Reader is now an install panel or command line option. If you are on Windows. upgrade. or select "Collect Lotus Notes hang data and leave client running" if you wish to let the client run after the hang diagnostic information is collected. New Features in the Lotus Notes 8. For details about these features. The preloader allows for faster Notes client startup by preloading some required Notes libraries whenever the operating system is started. • A Notes preloader can be configured during install or upgrade.2 CD 5 release you can collect and send hang diagnostic information to the administrator at your organization. or reinstall. and analyze them to find out the underlying causes of your hang and delay issues.Table 1. Notes client install ation and upgra de Hang Data Collec tion featur e The Notes Client can hang for various reasons.5. Your administrator can then send this information to IBM Support so that IBM Support can have improved knowledge of your hang issues.
5 codestream Featu re How do I use it? the report to your administrator provided automatic diagnostic data collection is enabled by your administrator. go to Applications > Office > Lotus Application Support and select "Collect Lotus Notes hang data and exit client" if you wish to exit the client after the hang diagnostic information is collected. a dialog box will ask you if you would like to send the report to your administrator provided automatic diagnostic data collection is enabled by your administrator. If you are on Mac. a dialog box will ask you if you would like to send the report to your administrator provided automatic diagnostic data collection is enabled by your administrator. A report with hang diagnostic information will be sent to your administrator and your administrator can exchange this information with IBM Support to analyze the hang and delay issues you are facing. or select "Collect Lotus Notes hang data and leave client running" if you wish to let the client run after the hang diagnostic information is collected. When you start the Notes Client the next time. . If you are on Linux. When you start the Notes Client the next time. Select "Send Report" to send the report to your administrator. or select "Collect Lotus Notes hang data and leave client running" if you wish to let the client run after the hang diagnostic information is collected. go to Finder > Applications > Lotus Application Support and select "Collect Lotus Notes hang data and exit client" if you wish to exit the client after the hang diagnostic information is collected. Select "Send Report" to send the report to your administrator.Table 1. A report with hang diagnostic information will be sent to your administrator and your administrator can exchange this information with IBM Support to analyze the hang and delay issues you are facing. A report with hang diagnostic information will be sent to your administrator and your administrator can exchange this information with IBM Support to analyze the hang and delay issues you are facing. Select "Send Report" to send the report to your administrator. New Features in the Lotus Notes 8.
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