P3PC-2722-01ENZ0

Operator's Guide

Introduction
Thank you for purchasing FUJITSU color image scanner, ScanSnap S1300 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this guide, "Safety Precautions" and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe® Reader® (7.0 or later) is required to display or print this manual.

Trademarks
Microsoft, Windows, Windows Vista, PowerPoint, SharePoint, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Word and Excel are the products of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, iPhoto and Rosetta are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, Adobe Reader, and Acrobat Reader are either registered trademarks or tradenames of Adobe Systems Incorporated in the United States and/or other countries. Intel, Pentium and Intel Core are trademarks or registered trademarks of Intel Corporation in the United States and other countries. PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both. Cardiris is a trademark of I.R.I.S. ABBYY, FineReader are trademarks of ABBYY. ScanSnap, the ScanSnap logo, CardMinder and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the trademarks or registered trademarks of the respective companies.

Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone: (81-44) 540-4538

All Rights Reserved, Copyright © PFU LIMITED 2009

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Introduction

Disclaimer
Reproducibility of the scanned image data
Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color).

Disposing of the original document
Check the image data using the application where you transfered the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap. It is the responsibility of the customer to store and manage the scanned image data, and dispose of the original document scanned with the ScanSnap.

Manuals
When using the ScanSnap, read the following manuals as needed:
Manual Safety Precautions Description Read this manual for information about the safe use of the ScanSnap. Make sure to read this manual before using the ScanSnap. Read this manual for how to install and connect the ScanSnap. Read this manual for information about basic operations of ScanSnap, the scanning methods, various settings, troubleshooting, and handling of the ScanSnap. Reference Method Included in the package.

ScanSnap S1300 Getting Started ScanSnap S1300 Operator's Guide (this manual)

Included in the package.

Select the [Start] menu [All Programs] [ScanSnap Manager] [Scan Snap Operator's Guide] From the Finder, select [Applications] [ScanSnap] [Manual] [Operator's Guide.pdf]

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Introduction
Manual ScanSnap Organizer User's Guide CardMinder User's Guide Cardiris GETTING STARTED Description Read these manuals when using this product for the first time, or when you need more information on product features, windows, operating environment and functions. Reference Method Select the [Start] menu [All Programs] [ScanSnap Organizer] [Manual] Select the [Start] menu [All Programs] [CardMinder] [Manual] From the Finder, select [Applications] [Cardiris 3.6 for ScanSnap] [User's Manual.pdf] Select the [Start] menu [All Programs] [ABBYY FineReader for ScanSnap(TM) 4.1] [User’s Guide] Select the [Start] menu [All Programs] [KnowledgeLake] [Scan to Microsoft SharePoint User Guide] Use this Help when questions or problems regarding operations (e.g when setting items) arise. This help provides an explanation for every operation, dialog box/window and message. Refer to this help manual by either of the following methods: Right-click the ScanSnap Manager taskbar icon or , and then select [Help] [Help]. In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. Click the Help button ( ) for ScanSnap Manager. Press the [F1] key on the keyboard when a dialog box is displayed. Click the [Help] button in each dialog box. Click the ScanSnap Manager icon or in the Dock while pressing the [control] key on the keyboard, and then select [Help] [Help]. Click the Help button ( ) for ScanSnap Manager. From the menu bar, select [Help] [ScanSnap Manager Help]. ScanSnap Organizer Help CardMinder Help Cardiris Help From the menu bar, select [Help] Help]. From the menu bar, select [Help] [FineReader for ScanSnap Help]. [Cardiris For details about how to start up help, refer to the User's Guide for each product.

ABBYY FineReader for ScanSnap User's Guide Scan to Microsoft SharePoint User Guide ScanSnap Manager Help

ABBYY FineReader for ScanSnap Help

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Introduction

■About This Manual
Structure of This Manual
This manual consists of the following:

ScanSnap Overview This chapter explains the features, the names of parts and their functions, the system requirements, and basic operations of the ScanSnap. Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install them. Using the ScanSnap (for Windows Users)/ Using the ScanSnap (for Mac OS Users) This chapter explains how to perform a scan with the ScanSnap, change or save scan settings, and other various functions of the ScanSnap. Troubleshooting This chapter explains how to remove jammed documents and resolve other problems. Daily Care This chapter explains how to clean the ScanSnap. Consumables This chapter explains how to replace pad assy or pick roller. Appendix This appendix explains how to update ScanSnap Manager and uninstall the software, setting items, and the ScanSnap installation specifications.
Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

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Introduction

Symbols Used in This Manual
The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows:
Indication Description This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death. This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage the product.

WARNING

CAUTION

Besides warning indicators, the following symbols are also used in this manual:
Symbol Description This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows. This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual
Right-arrow symbols ( ) are used to connect icons or menu options you should select in succession.

Example: Select the [Start] menu

[Computer].

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The actual windows and operations may differ depending on the operating system that you are using.5. operate by following the actual displayed screen.Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The actual windows and operations may differ depending on the Mac OS that you are using. Mac OS screen The screenshots used in this manual are of Mac OS X v10. If the actual screen differs from the screen examples in this manual. The screen examples in this manual are subject to change without notice in the interest of product improvement. The screenshots used in this manual are of Windows Vista. 7 .

5 Mac OS X v10. Windows XP and Windows 2000 : Microsoft® Office : Microsoft® Office Word : Microsoft® Office Excel : Microsoft® Office PowerPoint® : Microsoft® Office SharePoint® Server 2007.0/3. English Version : Microsoft® Office Live : Windows® Internet Explorer® Microsoft® Internet Explorer® : Microsoft® Live Mail : Microsoft® Windows® Mail Windows Vista Windows XP Windows 2000 Windows Microsoft Office Word Excel PowerPoint SharePoint Office Live Internet Explorer Microsoft Live Mail Microsoft Windows Mail Microsoft Office Outlook : Microsoft® Office Outlook® Microsoft Outlook Express . English Version : Windows 7. English Version : Microsoft® Windows Vista® Home Basic operating system.0.6 Mac OS X v10. English Version Microsoft® Windows® SharePoint® Services 2. English Version Microsoft® Windows® 7 Ultimate operating system. English Version Microsoft® Windows® XP Home Edition operating system. English Version Microsoft® Windows Vista® Ultimate operating system.NET Framework : Microsoft® Entourage® : Mac OS X v10. English Version : Microsoft® Windows® 2000 Professional operating system.4 8 . English Version Microsoft® Windows® 7 Enterprise operating system.NET Framework Microsoft Entourage Mac OS : Microsoft® Outlook Express : Microsoft® . English Version Microsoft® Windows® 7 Professional operating system. English Version Microsoft® SharePoint® Portal Server 2003. English Version : Microsoft® Windows® XP Professional operating system. Windows Vista. English Version Microsoft® Windows® 7 Home Premium operating system. English Version Microsoft® Windows Vista® Home Premium operating system. English Version Microsoft® Windows Vista® Enterprise operating system. English Version Microsoft® Windows Vista® Business operating system.Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: Windows 7 : Microsoft® Windows® 7 Starter operating system.

Introduction Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap : Adobe® Acrobat® : Adobe® Reader® : ABBYY FineReader for ScanSnap™ All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with this product. refer to ABBYY FineReader for ScanSnap Help. the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with this product. If the descriptions differ from the actual displayed screens. Note that ABBYY FineReader for ScanSnap bundled with this product may be upgraded without notice. Unless otherwise specified. : Cardiris™ for ScanSnap : ScanSnap S1300 Cardiris ScanSnap: 9 .

....................... 49 Finishing ScanSnap Operation ...................... 37 Using the ScanSnap (for Windows Users) ............................................................. 20 Windows.......... 18 Front.............................................................................................................................................. 5 ScanSnap Overview............................ 41 Left-Click Menu ................ 33 Bundled Software ........................... 26 How to Load Documents .......................................................................................................................................................................................................................................................................................................................................................................................................... 44 Without Using the Quick Menu............................. 14 Features of the ScanSnap ........................................................................................................................... 34 Installing Scan to Microsoft SharePoint ..................................................................................................................................................................................................................... 52 10 .................................................................................................................................................... 25 Paper Sizes of Documents ............. 20 Mac OS ...................... 42 How to Perform a Scan .................................................... 18 Back ................................................................. 35 Installing Trial Version of the Software .............................................................................................. 39 ScanSnap Manager Icon and Operations ........................................ 19 System Requirements ............................................................................................................................................................................. 43 Using the Quick Menu.................................................................... 40 Right-Click Menu..................Contents Introduction .......................... 23 Turning the ScanSnap ON/OFF ....... 31 Installing the Software............. 43 Preparation.......................................... 2 About This Manual .................................................................................................................................................. 28 Basic Flow of Operations .............. 15 Parts and Functions ...................................................

............................................................................................................... 170 Profile Menu ................ 53 Changing the Scan Settings.................................................................................... 142 Correcting Skewed Character Strings................................ 82 Using the ScanSnap as a Copy Machine...... 159 Setting Document Open Passwords for PDF Files ............................. 66 Showing the Scanning Progress Status............................................................... 171 How to Perform a Scan .................... 152 Saving Scanned Images in Multiple PDF Files ............... 173 Without Using the Quick Menu............................................... 138 Scanning Color Documents in High Compression Mode ............................................................................................................ 136 Scanning Color Documents in Black & White or Gray Mode .................................................................................................................. 148 Scanning Long Pages ............................................ 92 Saving Files to Picture Folder ................................................................................ 169 ScanSnap Manager Menu .... 74 Attaching Files to E-Mail ................................ 172 Using the Quick Menu.............................................................................................................................................................................................................. 144 Correcting the Orientation of Scanned Images .............................................. 69 About the ScanSnap's Communication Status... 168 ScanSnap Manager Icon and Operations ......... 154 Creating Searchable PDF Files........................................... 71 About Actions ................................... 106 Scanning Business Cards ................ 181 11 ......... 140 Removing Blank Pages from the Scanned Image Data............................................ 99 Converting into Word/Excel/PowerPoint Documents ............................... 130 Using the ScanSnap in Various Ways ................................. 113 Saving Data in SharePoint ............................ 120 Saving to Rack2-Filer........................ 136 Scanning Only One Side of a Document .................. 53 Saving Scan Settings ............................... 181 Changing the Scan Settings............................................................... 177 Finishing ScanSnap Operation ........ 172 Preparation.................................................................................... 146 Scanning Documents of Different Widths or Lenghts at the Same Time ..................................................................................... 156 Automatically Setting Keywords to PDF Files .................................................................................................................................................................................Contents Setting the ScanSnap .................................................. 180 Setting the ScanSnap ................................... 56 Automatic Linkage with Applications............................................................................................................................................................................................................................................................................................... 164 Using the ScanSnap (for Mac OS Users).................................................................................. 73 Saving Data in a Specified Folder......................................................................................................................................................................................................................................................................

......... 281 Cleaning the Exterior of ScanSnap .......... 269 Daily Care ................ 195 About Actions . 242 Removing Blank Pages from the Scanned Image Data.............................................................................................................................................................................................................................. 282 Cleaning the Inside of the ScanSnap ................ 197 Saving Data in a Specified Folder.......... 240 Scanning Color Documents in Black & White or Gray Mode ......................................... 219 Scanning Business Cards ............................................................................................................................................................................. 289 Replacing the Pick Roller .................................................................................... 254 Saving Scanned Images in Multiple PDF Files ........ 198 Attaching Files to E-Mail ..........................Contents Saving Scan Settings . 286 Part Numbers and Replacement Cycle of Consumables ................................................ 250 Scanning Long Pages ............................................................................ 258 Automatically Setting Keywords to PDF Files ............................................... 235 Using the ScanSnap in Various Ways ...................................... 256 Creating Searchable PDF Files.................... 287 Replacing the Pad Assy .................. 205 Using the ScanSnap as a Copy Machine............................................................................................................................................................................................................................................. 183 Automatic Linkage with Applications............................................ 244 Correcting Skewed Character Strings......... 194 Showing the Scanning Progress Status................................................... 280 Cleaning Materials .................................................................................................................................... 248 Scanning Documents of Different Widths or Lengths at the Same Time ............................................................................................. 266 Clearing Paper Jams ....................................................................... 226 Saving Data in iPhoto............................................ 293 12 ............................................................................................................... 240 Scanning Only One Side of a Document ........... 246 Correcting the Orientation of Scanned Images ....................................................................................................................... 267 Troubleshooting Checklist ......................... 213 Converting into Word/Excel Documents .......................................... 283 Consumables ................................................................................................................. 261 Troubleshooting.....

................................................ 307 Setting Items With/Without the Quick Menu ...................................................... 305 Uninstalling on a Mac OS................ 305 Uninstalling on a Windows OS......................................................................... 301 Updating on a Windows OS ........................................................................................................... 315 About Maintenance..................... 300 Updating ScanSnap Manager ............................................................. 311 Installation Specifications ................................................................................................................... 317 13 ......................................................................................... 301 Updating on a Mac OS...........................................................Contents Appendix............................................................................ 316 INDEX .......... 303 Uninstalling the Software ................................................

. . . . . . . . . . . . . . Features of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . 26 How to Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 14 . . . . . . . . . . . . . . . . . . . . . 28 Basic Flow of Operations. . . . . . . . . . . . . . . . . . . . . . system requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . part names and functions. . . . . . . . . . . . . . . . . . . . . . 25 Paper Sizes of Documents . . . . . . . . . . . . . . . . . . . . . . 18 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Turning the ScanSnap ON/OFF . . . . and basic operations of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Parts and Functions. . . . . . . . . . . . . . . . . . . . . . . . . .ScanSnap Overview This chapter explains the features. . . . . . . .

8 sheets per minute. the ScanSnap can automatically recognize the document type. In addition.USB bus power cable connection: approx.Scanning speed may become slower when [Correct skewed character strings automatically]. 15 . [Allow automatic image rotation] and/or [Convert to Searchable PDF] is enabled. Example: Scanning color brochures in [B&W] mode (converting a color image to a black & white one) .2 GHz or higher Windows 7.5 and Mac OS X v10. whether it is a color. . edit. and other settings are in default * : . Corresponding system requirements and scan settings are as follows: System requirements Intel® Core™ 2 Duo 2. The ScanSnap has the following features: Turn documents into digital data by just pressing the [Scan] button! You can turn documents cluttering up your desk into PDF or JPEG files so that you can conveniently view. [Color mode] to [Auto Color Detection]. 4 sheets per minute.6. Scan documents with speed and efficiency! Double-sided color documents of A4 or letter size can be scanned as follows: . gray or black & white document.4 GHz or higher Mac OS X v10. [Compression rate] to [3]. Windows Vista and Windows XP operating systems Intel® Core™ 2 Duo 2. manage and archive them on your computer. Mac OS X v10. Small size saves desktop space! Smaller than an A4 or letter size paper.Scanning speed may become slower in [B&W] (black & white) mode depending on the document. the ScanSnap does not require much desktop space.Features of the ScanSnap Features of the ScanSnap The ScanSnap is a scanner that is capable of duplex (double-sided) monochrome and color scanning. so that you do not have to set the color mode for each document. Digitized documents are easy to print and attach to e-mail messages.4 operating systems Scan setting (*) When [Image quality] is set to [Normal].Power cable connection: approx.

The ScanSnap supports both Windows and Mac OS! You can use the ScanSnap in a manner that best suits your office environment in either Windows or Mac OS (*). lightweight and portable! The ScanSnap is compact and lightweight. * : The following functions are not available for Mac OS: • Color high compression • Setting the document face-up • Setting passwords for PDF files 16 . Otherwise. black & white documents in black & white and black & white documents with photos or illustrations in grayscale mode. Scan different size documents together! (Automatic Page Size Detection) Paper sizes are automatically recognized when a scan is performed. E-mail or print a scanned image directly after scanning! You can attach the scanned image to an e-mail without needing any additional applications or print it out instead of using a copy machine. You can scan high resolution image data (for example business cards) without changing any settings when the scanner is interacting with text recognition software. image files are output at 300 dpi. The Quick Menu lets even first time users operate the ScanSnap with ease! The Quick Menu is simple enough to operate even for first time users. Resolution level is converted to match the paper size! (Automatic Resolution Function) The documents are scanned at 300 dpi. allowing you to carry it around together with your laptop computer. image files are output at 200 dpi. If the paper size is 148 mm or smaller. You also do not need to worry about finding an electrical outlet when you use the USB bus power cable provided to connect the ScanSnap to your laptop computer. After you press the [Scan] button to scan a document.Features of the ScanSnap Compact. outputs color documents in color. Create searchable PDF files! You can create searchable PDF files by performing automatic text recognition for PDF files after scanning. the Quick Menu is displayed so that you can just select the action you want to perform on the Quick Menu. and can optimize PDF file sizes with this function. allowing documents with a mixture of different paper sizes to be scanned all at once. Automatically recognizes color and black & white documents! (Auto Color Detection) The ScanSnap determines the color modes of documents. You can also perform text recognition only on sections defined by a highlight pen and add these as keywords for the PDF file.

In Mac OS. text. only conversion to Word and Excel files is supported. Arrange and manage image data by using the ScanSnap with ScanSnap Organizer! Setting a keyword (Intelligent Indexing) You can set a keyword using the following methods: . Search a variety of files (Search Engine Selection) Files can be found quickly searched by file name.Features of the ScanSnap Convert paper documents into Word/Excel/PowerPoint files! Use ABBYY FineReader for ScanSnap bundled with the ScanSnap to convert the scanned image data directly into a Word/Excel/PowerPoint file. or date. you can create a database which facilitates data search of business cards converted into digital data.Set any character string as a keyword .Recognize a character string on a page (OCR) and set as a keyword (Zone OCR) . 17 . With CardMinder. ISIS and WIA standards. Cropping marked sections (Intelligent Cropping) Sections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.Drag and drop a keyword into the keyword list (Keyword Addition by Drag&Drop) You can view set keywords in thumbnails.Set a marked character string as a keyword (Marker Index) . The bundled business card management application is as follows: CardMinder Cardiris Note: The ScanSnap does not conform to TWAIN. File business cards with ease! Text recognition can be performed on business cards which then can be easily converted into digital data with the provided business card application. (Keyword Overlay) Distributing files by keyword (Automatic Keyword Sort) Files can also be sorted into folders according to the keyword set for files as a sorting condition. keyword.

It indicates the power status of the ScanSnap as follows: Blue (lit) : Ready Blue (flashing) : Scanning Orange (flashing) : Error 18 . ADF paper chute (cover) You can load the documents here after opening it. and clean the inside of the ScanSnap. Extension Pull this part up when scanning long documents. replace pad assy and pick roller. Opening the cover turns on the ScanSnap. ADF release tab Pull the ADF release tab towards you to open the ADF top section. Side guide Adjust the side guides to the width of documents to prevent scanned images from getting skewed. ■ Front ADF paper chute (cover) Open the cover to use the ScanSnap. ADF top section (ADF: Automatic Document Feeder) Open the cover to remove jammed documents. [Scan] button Press this button to start scanning.Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts.

Parts and Functions ■ Back Tape seal Remove this tape seal after installing the software. Power connector USB connector 19 . Security cable slot Insert a commercially available security cable into this slot (anti-theft).

In that case. When the font size is large.2 GHz or higher 1. 20 . some screens may not be displayed properly.System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Operating system Windows 7 Windows Vista Windows XP Windows 2000 Bundled software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Scan to Microsoft SharePoint OK: Supported *1 : Service Pack 2 or later required *2 : Service Pack 4 or later required Windows 7 OK OK OK OK OK Windows Vista OK OK OK OK OK Windows XP (*1) OK OK OK OK OK Windows 2000 (*2) OK OK OK OK OK Computer Recommended : Intel® Core™ 2 Duo Minimum : Intel® Pentium® 4 2.8 GHz Memory Windows 7 32 bit 1 GB or more Windows 7 64 bit 2 GB or more Windows Vista/Windows XP/Windows 2000 512 MB or more (1 GB or more recommended) Display resolution 800 × 600 or higher is required. use a smaller font size.

the following software is installed at the same time when installing ScanSnap Organizer or Scan to Microsoft SharePoint: .0. The actual increase in disk space after installation and the required disk space for installation may differ from each other depending on your Windows system disk management. the following software are installed at the same time when installing Scan to Microsoft SharePoint: Windows Installer 3.0 (or later) is not installed. to connect the ScanSnap with USB 2. It is required that the USB port and the USB hub comply with USB 2. the scanning speed slows down when the ScanSnap is connected with USB 1. Therefore. Also.1.NET Framework 3.0 (500 MB free disk space required) For Windows 2000: If .NET Framework 2. A disk space approximately three times bigger than the resulting scanned file size is required when scanning documents.0 port if your computer has one. If the CPU or the memory do not meet the required specifications.1(15 MB free disk space required) .0 (280 MB free disk space required) Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function properly).NET Framework 3. the following software is also installed: For Windows XP: If . use USB 2. 21 .0.System Requirements Hard disk space ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Scan to Microsoft SharePoint 480 MB 690 MB 280 MB 600 MB 147 MB When installing ScanSnap Organizer or Scan to Microsoft SharePoint in Windows XP/Windows 2000.0 (or later) is not installed. Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub. scanning speed will slow down.NET Framework 2.

3 159.System Requirements The following shows the standard image data size when scanning a color document in simplex mode: File format PDF Compression rate 3 Paper size A4 (catalog) Estimated image data size (KB) Color mode Color Gray B&W Color high compression Auto 415.5 Better 410.4 172.0 2504.7 243.4 374.8 162.5 Normal 268.0 226.3 217.6 115.9 Excellent 3415.4 753.6 371.0 — 22 .8 347.7 173.2 Best 838.6 3015.

4 Bundled software ScanSnap Manager Cardiris ABBYY FineReader for ScanSnap OK : Supported *1 : It is recommended to apply the latest updates to the Mac OS.5 (*1) OK OK OK Mac OS X v10.6 GHz Memory Mac OS X v10.4 GHz or higher 1.6 (*1) OK OK (*2) OK Mac OS X v10.4 (*1) OK OK OK Computer Recommended : Intel® Core™ 2 Duo Minimum : Intel® Core™ Duo PowerPC G5 2.System Requirements ■ Mac OS Operating system Mac OS X v10. Hard disk space ScanSnap Manager Cardiris ABBYY FineReader for ScanSnap 600 MB 150 MB 570 MB 23 . Mac OS X v10.4 512 MB or more (1 GB or more recommended) Display resolution 1024 × 768 or higher is required.83 GHz 1. You can install Rosetta from the [Optional Installs] package on the Mac OS installation disk.5 Mac OS X v10.5/Mac OS v10.6 Mac OS X v10.6 1 GB or more Mac OS X v10. *2 : Rosetta must be installed to use Cardiris.

(it may not function properly.8 Better 410.0 port if your computer has one.3 Normal 268.4 753.0 2504.4 172.6 115.6 3015.) Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub. Therefore. Do not use the USB port on the keyboard or the monitor to connect the ScanSnap.0. to connect the ScanSnap with USB 2.0.0 Best 838. It is required that the USB port and the USB hub comply with USB 2. scanning speed will slow down.7 243.0 24 .6 371. The scanning speed slows down when the ScanSnap is connected with USB 1.7 173. A disk space approximately three times bigger than the resulting scanned file size is required when scanning documents.4 374. If the CPU or the memory do not meet the required specifications.3 Excellent 3415. The following shows the standard image data size when scanning a color document in simplex mode: File format PDF Compression rate 3 Paper size A4 (catalog) Estimated image data size (KB) Color mode Color Gray B&W Auto 415.8 347. use USB 2.System Requirements It is recommended to apply the latest updates to Mac OS.1.

Close the ADF paper chute (cover) after storing the extension away. With some computers. It may take two to three minutes until the light of the [Scan] button goes out after the computer is turned off. indicating that the ScanSnap is turned on. The ScanSnap is turned ON/OFF in conjunction with the computer.Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. ScanSnap sleep mode When the ScanSnap has not been in operation for one minute while the power is on. The [Scan] button lights in blue. it enters sleep (power saving) mode. the initialization of the ScanSnap may be performed several times when the computer is started up. Turning the ScanSnap off Turn off the computer or close the ADF paper chute (cover). Turning the ScanSnap on Open the ADF paper chute (cover) when the computer is turned on. The ScanSnap internal lamp switches off in sleep mode. you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer. 25 . Therefore.

Documents handwritten in pencil may be smeared during the scan. metal foil.8 to 360 mm (2 to 14. 26 . When you scan such documents. they may be scanned incorrectly due to documents getting damaged or paper jam: .8 to 216 mm (2 to 8. refer to "Cleaning the Inside of the ScanSnap" (page 283).Materials other than paper such as fabric. postcards.Documents with paper clips or staples (remove clips and staples to scan these documents) . postcards.Documents of non-uniform thickness (e.) (width × length) . business cards 64 to 104.) Length: 50.) (width × length) . envelopes and paper sheets with attached materials) .Tracing paper . Make sure to clean the ScanSnap regularly to maintain the scanner performance when scanning carbonless paper. For details about cleaning.8 × 50.8 (mm) / 2 × 2 (in.) Maximum long page scanning (*) 216 × 863 (mm) / 8. Also.Wrinkled or curled documents .Documents with photographs or sticky notes attached When you scan the following types of documents.Documents whose paper weight is less than 64 g/m2 (17 lb) .Odd shaped documents (not square or rectangular) .7 g/m2 (17 to 28 lb) Width: 50.Documents larger than 216 × 863 (mm) / 8.17 in.Folded or torn documents .5 in. transparencies.g.Photographs (photographic paper) . Depending on the type of carbonless paper.Perforated or punched documents . dirt accumulating on the rollers may cause feeding errors. Do not scan the following types of documents: .Carbon paper or thermal paper Carbonless paper may contain chemicals that can damage the pad assy or the rollers (such as pick roller).Documents smaller than 50.5 × 34 (in. the life span of the scanner may become shorter compared to scanners scanning only standard office paper. clean the rollers as often as possible. business cards Paper type Weight Size Standard office paper.) *: Long page scanning is available only when the [Scan] button on the ScanSnap is pressed for three seconds or longer.Documents with wet ink (scan documents after the ink dries completely) .5 × 34 (in. or plastic cards .Coated paper .Paper Sizes of Documents Paper Sizes of Documents Paper sizes of documents are as follows: Standard office paper.

27 .9 in.8 to 148 mm (2 to 5.) Satisfy all conditions below when scanning picture postcards.Paper Sizes of Documents Picture postcards You can scan picture postcards only when the ScanSnap is connected via the power cable.Power cable connection .8 in.Place the picture postcard face-down in the ScanSnap Please be aware that picture side of the postcard may get damaged when you scan picture postcards.8 to 100 mm (2 to 3. Paper type Weight Size Picture postcard 64 to 326 g/m2 (17 to 87 lb) Width: 50. Paper jams may occur if conditions are not met: .) Length: 50.Room temperature: 5 to 35 °C (41 to 95 °F) / Normal humidity: 45 to 85% .

Fan the documents to prevent paper jam. 2. Step-like pattern Feeding direction If documents are scanned without their edges aligned. Files may be improperly created due to the excessive file size. the following problems may occur: Paper jams may occur during scanning. 2. 3. The maximum number of sheets that can be loaded in the ScanSnap is as follows: For A4-size or smaller paper: A document stack of 1 mm or less (Ten sheets at 80 g/m2 or at 20 lb) If you try to scan more sheets than the maximum amount that can be loaded. Straighten the edges of documents. Rotate the documents by 90 degrees and fan them in the same manner.How to Load Documents How to Load Documents Load the documents in the ScanSnap as follows: 1. 1. Hold the documents with both hands and fan them out two or three times as shown in the figure below. Check the number of sheets. 28 B B ack ack . they may get jammed or damaged. and load them in the ScanSnap so that the top edges of the papers form a step-like pattern.

Pull up the extension. Open the ADF paper chute (cover) of the ScanSnap. Extension 29 . ADF paper chute (cover) 5.How to Load Documents 4.

In the ScanSnap setup dialog box that appears. load documents face-up and bottom edge first. Load documents in the ADF paper chute (cover). Load documents face-down (so that you have the back of the last page facing you) and top-first in the ADF paper chute (cover). Move the side guides so that there is no gap between the edges of the documents and side guides on both sides. Otherwise.How to Load Documents 6. Side guide Right-click the ScanSnap Manager taskbar icon or . and select [Scan Button Settings]. In the [Read mode option] dialog box. and then click the [Option] button. check whether the [Set the document with its face up] check box is selected. the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. Adjust the side guides to the width of documents. documents may be scanned skewed. If so. 7. Do not load documents beyond the reference marks within the side guides. Document 30 . select the [Scanning] tab. In Windows 7. click the [Detail] button.

Click the ScanSnap Manager icon the keyboard. Open the ScanSnap setup dialog box/window by the following procedure: Right-click the ScanSnap Manager icon or on the taskbar. You can scan documents in two different ways. For Windows ( page 44) For Mac( page 173) Without Using the Quick Menu Select a profile to be executed before scanning.Basic Flow of Operations Basic Flow of Operations This section explains the flow of operations for scanning documents. Using the Quick Menu Select an action to be performed from the Quick Menu after scanning. and select [Scan Button Settings]. and select [Settings]. Choose either way depending on your intended use. or in the Dock while pressing the [control] key on 31 . the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. In Windows 7. For Windows ( page 49) For Mac ( page 177) Specify whether or not to use the Quick Menu by selecting/clearing the [Use Quick Menu] check box in the ScanSnap setup dialog box/window.

When the ScanSnap is interacting with an application. Scan to E-mail Scan to Folder/ Scan to Picture Folder (*) Scan to Print * : Windows only 32 .Basic Flow of Operations Using the Quick Menu Without Using the Quick Menu Select a profile Press the [Scan] button to scan the document Select an action to be performed from the Quick Menu The selected item is performed. the application dialog box/window appears.

. . . . . . . . . . . . . . . . . . . . . Bundled Software . . . . . . 34 Installing Scan to Microsoft SharePoint . . 37 33 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Installing Trial Version of the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install Scan to Microsoft SharePoint and trial version of the software. . . . . . . . . . . . . . . Refer to "Getting Started" for information on how to install the other software from the ScanSnap Setup DVD-ROM. . . . . . . . . . . . . . . . .

In Mac OS. The scanned image data can be converted into a PDF or JPEG file to be saved. ABBYY FineReader for ScanSnap This software can perform text recognition on the scanned image data using OCR (Optical Character Recognition) and convert the data to Word. For information about the languages supported in Rack2-Filer. Cardiris You can use this software to efficiently digitalize a large number of business cards by performing text recognition on them. Excel or PowerPoint files that can be edited.Bundled Software Bundled Software This section gives an overview of each bundled software and their functions. Scan to Microsoft SharePoint You can easily save files in SharePoint and Office Live using the ScanSnap. CardMinder You can use this software to efficiently digitalize a large number of business cards. refer to the Rack2Filer "Readme". Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches. manage and arrange scanned image data by using the following software: ScanSnap Manager This software is required to scan documents with the ScanSnap. as if you are filing paper documents in actual binders. Rack2-Filer V5. You can edit. only conversion to Word and Excel files is supported. The data in the database can be printed or used with various applications. ScanSnap Organizer You can use this software to display image data (PDF or JPEG files) without opening them. create folders and arrange files as you like.0 Trial Version This document filing software provides integrated management of digitized paper documents (electronic documents) and digital data created with computer. 34 .

You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. 2. If the [ScanSnap Setup] dialog box does not appear. Refer to "Readme" of Scan to Microsoft SharePoint for more details about system requirements. The [Scan to Microsoft SharePoint] dialog box appears. Click the [Scan to Microsoft SharePoint] button. The [ScanSnap Setup] dialog box appears.Installing Scan to Microsoft SharePoint Installing Scan to Microsoft SharePoint Follow the procedure below to install Scan to Microsoft SharePoint. 3. double-click "ScanSnap.exe" in the DVD-ROM via [Explore] or [My Computer]. 35 . 1.

Installation starts. Remove the Setup DVD-ROM from the DVD-ROM drive.Installing Scan to Microsoft SharePoint 4. refer to the Scan to Microsoft SharePoint User Guide. Click the [Install] button. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box. 5. 36 . 7. Click the [Finish] button when the "InstallShield Wizard Complete" notification dialog box appears. Refer to "Readme" of Scan to Microsoft SharePoint for more details about the installation. Follow the instructions on the screen to complete the installation. For information on how to use Scan to Microsoft SharePoint. You can display the Scan to Microsoft SharePoint User Guide by clicking on the [Manual] button on the [Scan to Microsoft SharePoint] dialog box. 6.

The [ScanSnap Setup] dialog box appears. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. 3. 1. The [Trials] dialog box appears.exe" in the DVD-ROM via [Explore] or [My Computer]. Turn on the computer and log on as a user with Administrator privileges. You can display the "Readme" by clicking the [Readme] button on the trial version setup dialog box. Refer to "Readme" of the trial version for more details about system requirements. 37 . double-click "ScanSnap. Click the [Trial Programs] button. If the [ScanSnap Setup] dialog box does not appear.Installing Trial Version of the Software Installing Trial Version of the Software Follow the procedure below to install the trial version of the software.

The Setup dialog box for the trial program that you want to install appears. Click the [Finish] button when the "InstallShield Wizard Complete" notification dialog box appears. 6. Click the [Install Products] button. Refer to "Readme" of the trial version for more details about the installation. refer to the software manual. 38 . Installation starts. Click the button of the trial program you want to install. You can display the "Readme" by clicking the [Readme] button on the trial version setup dialog box. 7. 8. 5. Remove the Setup DVD-ROM from the DVD-ROM drive.Installing Trial Version of the Software 4. Follow the instructions on the screen to complete the installation. You can display the software manuals by clicking the [Manual] button on the trial version program setup dialog box. For information on how to use trial versions of the software.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Using the ScanSnap (for Windows Users) This chapter explains how to perform a scan with the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . use the ScanSnap in various ways and each ScanSnap function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Setting the ScanSnap . . . . . . . . . . . . . . . . . . . 73 Using the ScanSnap in Various Ways . 53 About Actions . . . . . . . . . . . . . . . . . . . . . 136 39 . . . . . . . . . . . . . . . . . . . ScanSnap Manager Icon and Operations . . . . . . . . . . . change or save scan settings. . . . . . . . . . . . . . . . . 40 How to Perform a Scan . . . . . . . . . . . . .

drag the icon and drop it onto the taskbar. The icon automatically appears on the taskbar when Windows is started USB bus power cable connection: Not communicating Click this icon to display the menu which you can use to start scanning. change scanning settings. This guide uses examples of power cable connection.ScanSnap Manager Icon and Operations (for Windows users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. In Windows 7. Status Communicating Icon on the Taskbar Power cable connection: is added to the taskbar in the lower right of the Windows desktop. The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. and check the consumables status. the ScanSnap Manager icon up. 40 . The appearance of the icon changes according to the communication status as shown below. Normally. the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. To have the ScanSnap Manager icon always displayed in the taskbar.

Profile Management] dialog box. whether blank pages are removed or the orientation is changed. a message appears to inform you of scan results. Displays the ScanSnap setup dialog box. "Saving Scan Settings" (page 56) After scanning is completed. Right-click Item Duplex scan Simplex scan Scan Button Settings Function Scans both sides of the document. You can configure the scan settings in this dialog box when performing a scan. Exits ScanSnap Manager. "Changing the Scan Settings" (page 53) Displays the [ScanSnap Manager . and [Preferences] dialog boxes. Profile Management Show scanning results Check consumable supplies Help Exit Displays the [ScanSnap Manager . Follows [Scan Button Settings] for other settings. Follows [Scan Button Settings] for other settings. "Finishing ScanSnap Operation" (page 52) 41 . You cannot select [Profile Management] when the [Use Quick Menu] check box is selected in the ScanSnap setup dialog box. Scans only one side of the document. [Version Information].Check consumable status] dialog box.ScanSnap Manager Icon and Operations (for Windows users) ■ Right-Click Menu This menu appears when you right-click the ScanSnap Manager icon . You can reset the consumable counters after replacing the consumables. [Online Update] (page 301). "Consumables" (page 286) Displays the [Help].

. The Left-Click Menu does not appear when this check box is selected. If you use ScanSnap S1300 on the same computer previously used with ScanSnap models listed below. saved profiles are carried over: . Left-click Left-Click Menu example You can switch to the previously saved scan settings by selecting a profile from the Left-Click Menu.ScanSnap S300 42 . If you are not using the Quick Menu. For details about how to save and manage profiles. Clear the [Use Quick Menu] check box in the ScanSnap setup dialog box to display the LeftClick Menu.ScanSnap S1500/S1500M . refer to "Saving Scan Settings" (page 56).ScanSnap Manager Icon and Operations (for Windows users) ■ Left-Click Menu This menu appears when you click the ScanSnap Manager icon Currently saved profiles are displayed in a list.ScanSnap S510 .ScanSnap S500 . you can select a profile from the Left-Click Menu.

How to Perform a Scan (for Windows users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. There may be a slight delay before the ScanSnap Manager icon changes to depending on your computer's performance. Make sure that the ScanSnap is connected to your computer properly. In Windows 7. operating environment and load such as when there are many programs running at the same time. the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. There is no need to disconnect and reconnect the ScanSnap if it is already connected to your computer. to 43 . ADF paper chute (cover) The ScanSnap is turned on and the ScanSnap Manager icon changes from . refer to "ScanSnap Manager Icon and Operations" (page 40). ■ Preparation 1. 2. Open the ADF paper chute (cover) of the ScanSnap. 4. Turn on the computer. The ScanSnap Manager icon appears on the taskbar when Windows starts up. Make sure that the power cable is connected to the ScanSnap properly. You can turn the computer on before connecting the ScanSnap. For information on how to display the ScanSnap Manager icon in the taskbar. 3.

Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. on the taskbar as shown If the ScanSnap Manager icon is not displayed. In Windows 7. The ScanSnap setup dialog box is displayed. the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. Check for the ScanSnap Manager icon below. 44 . For information on how to display the ScanSnap Manager icon in the taskbar. 1. 3. refer to "ScanSnap Manager Icon and Operations" (page 40) 2. Select the [Use Quick Menu] check box.How to Perform a Scan (for Windows users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. ScanSnap Manager is registered under [Startup] when installed so its icon is displayed on the taskbar when Windows starts. When ScanSnap manager is not registered under [Startup]. refer to "Without Using the Quick Menu" (page 49). select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager. Normally. Select [Scan Button Settings] from the Right-Click Menu. For details about scanning documents without using the Quick Menu. select [Start] menu [All Programs] [ScanSnap Manager] [Startup Register] to register ScanSnap Manager.

Settings are [Best] (Color/Gray: 300 dpi. For information on how to change scan settings. You cannot change the settings for the [Recommended]. Settings are [Normal] (Color/Gray: 150 dpi. 45 . and [High Quality] buttons. 7.How to Perform a Scan (for Windows users) 4. refer to "Changing the Scan Settings" (page 53). refer to "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. [Small File]. Scanning starts. [Small File] button [High Quality] button [Customize] button The [Small File] button is selected in default. For information on how to load documents. B&W: 300 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. 5. B&W: 600 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. Settings can be changed at your choice. Click the [OK] button to close the ScanSnap setup dialog box. If you change any of these settings. Click one of the profile buttons. It is recommended to select this button when you want to reduce the scanned file size. Use this button when you want to scan documents in high quality. Default settings are the same as the [Recommended] settings. Load the document in the ScanSnap. it automatically switches to the [Customize] button. Profile Button [Recommended] button Description Settings are [Auto] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition.

refer to the ScanSnap Organizer User's Guide. The Quick Menu appears when scanning is completed. For more details.How to Perform a Scan (for Windows users) By default. 46 . and PDF or JPEG files are created from the scanned image data. the [Scan] button setting is set to [Duplex Scan (Double-sided)]. For details about how to operate ScanSnap Organizer. Do not connect and disconnect the ScanSnap and other USB devices during scanning. From the Quick Menu. 8. You can start scanning from the Right-Click Menu. Doing so will cancel scanning. Do not close the ADF paper chute (cover) during scanning. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. Do not switch users during scanning. The corresponding action of the selected item is performed. For more details. The [Scan] button on the ScanSnap flashes blue during scanning. The following dialog box appears to show the scanning process. The files are saved in a folder (on your computer) specified in ScanSnap Organizer. refer to "Changing the Scan Settings" (page 53). click an icon for the item to be performed. Item Scan to ScanSnap Organizer (*1) Description ScanSnap Organizer displays the scan result. refer to "Right-Click Menu" (page 41).

PDF or JPEG files are created from the scanned image data. 47 . refer to "Saving Data in SharePoint" (page 120). Text recognition is performed on the scanned image data which is then converted to a PowerPoint file. refer to "Saving to Rack2-Filer" (page 130). Scanned image data is printed. Creates a PDF file from the scanned image data and saves the file in a Rack2-Filer binder.0 or later recommended) (bundled model or sold separately) is installed. refer to "Saving Files to Picture Folder" (page 99). refer to "Scanning Business Cards" (page 113). and an e-mail program starts with the PDF or JPEG files attached to an e-mail message. For information on how to continue the process after you select this item. For information on how to continue the process after you select this item. Scanned image data is saved in the pictures folder. For information on how to continue the process after you select this item. Text recognition is performed on the scanned image data which is then converted to an Excel file. PDF or JPEG files are created from the scanned image data and saved in a specified folder (shared folder).How to Perform a Scan (for Windows users) Item Scan to CardMinder (*2) Description Text recognition is performed on the scanned card image data which is then managed in the card database. Scan to Folder Scan to E-mail Scan to Print Scan to Word (*3) Scan to Excel (*3) Scan to PowerPoint(R) (*3) Scan to SharePoint (*4) Scan to Rack2-Filer (*5) Scan to Picture Folder *1 *2 *3 *4 *5 : : : : : Only displayed when ScanSnap Organizer is installed. refer to "Attaching Files to E-Mail" (page 82). Only displayed when Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5. For information on how to continue the process after you select this item. refer to "Converting into Word/Excel/PowerPoint Documents" (page 106). refer to "Converting into Word/Excel/PowerPoint Documents" (page 106). refer to "Saving Data in a Specified Folder" (page 74). For information on how to continue the process after you select this item. For information on how to continue the process after you select this item. Only displayed when ABBYY FineReader for ScanSnap is installed. For information on how to continue the process after you select this item. Only displayed when Scan to Microsoft SharePoint is installed. refer to "Converting into Word/Excel/PowerPoint Documents" (page 106). Only displayed when CardMinder is installed. Scanned image data is saved in SharePoint or Office Live. Text recognition is performed on the scanned image data which is then converted to a Word file. For information on how to continue the process after you select this item. For information on how to continue the process after you select this item. For information on how to continue the process after you select this item. refer to "Using the ScanSnap as a Copy Machine" (page 92).

or rename the scanned image data in other applications while the Quick Menu is displayed. the settings of which are used for scanning. When either ScanSnap Organizer.How to Perform a Scan (for Windows users) Before scanning documents of printed or handwritten text. or close the Quick Menu before you perform the next scan.0 or later recommended) (bundled model or sold separately) starts up and becomes active. For information on how to change scan settings. Rack2-Filer trial version (bundled with the ScanSnap). refer to "Automatic Linkage with Applications" (page 66). Either select an item from the Quick Menu and finish the process. select the [Scanning] tab [Option] button [Setting for text only document] check box from the ScanSnap setup dialog box. refer to "Changing the Scan Settings" (page 53). CardMinder. or Rack2-Filer (V5. Do not move. delete. For information on automatic linkage. Automatic linkage is disabled when the application is not active or when you exit the application. Scanning cannot be performed when the Quick Menu is displayed. The output image may slightly differ from the original document in size. 48 . ScanSnap Manager automatically links with the active application.

refer to "ScanSnap Manager Icon and Operations" (page 40). In Windows 7. When the [Use Quick Menu] check box is selected. 2. Refer to "Using the Quick Menu" (page 44) to select an action from the Quick Menu after documents are scanned. If ScanSnap manager is not registered under [Startup]. Clear the [Use Quick Menu] check box. the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar. you cannot specify an action to be executed after scanning or an application to link with.How to Perform a Scan (for Windows users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. For information on how to display the ScanSnap Manager icon in the taskbar. 1. Check that the ScanSnap Manager icon is on the taskbar. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Normally. ScanSnap Manager is registered under [Startup] when installed so its icon is displayed on the taskbar when Windows starts. Select [Scan Button Settings] from the Right-Click Menu. 3. select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager. The ScanSnap setup dialog box is displayed. If the ScanSnap Manager icon is not displayed. select [Start] menu [All Programs] [ScanSnap Manager] [Startup Register] to register ScanSnap Manager. 49 .

How to Perform a Scan (for Windows users) 4. Select a profile by either of the following: [Profile] drop-down list in the ScanSnap setup dialog box. 50 . Load the document in the ScanSnap. For information on how to load documents. Select a profile to be executed after scanning. Left-Click menu 5. refer to "How to Load Documents" (page 28).

select the [Scanning] tab [Option] button [Setting for text only document] check box from the ScanSnap setup dialog box. refer to the ScanSnap Manager Help.How to Perform a Scan (for Windows users) 6. [Scanning side: Duplex Scan]. the corresponding action of the selected profile is performed. CardMinder. the [Scan] button setting is set to [Duplex Scan (Double-sided)]. Do not switch users during scanning. By default. Press the [Scan] button on the ScanSnap. Automatic linkage is disabled when the application is not active or when you exit the application. By default. When scanning is completed. Scanning starts. Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5. When either ScanSnap Organizer. documents are scanned with the following settings: [Image quality: Normal].0 or later recommended) (bundled model or sold separately) starts up and becomes active. For information on automatic linkage. ScanSnap Manager automatically links with the active application. You can alo start the scanning from the Right-Click Menu. For information on how to change scan settings. Do not connect and disconnect the ScanSnap and other USB devices during scanning. The output image may slightly differ from the original document in size. refer to "Changing the Scan Settings" (page 53). The [Scan] button on the ScanSnap flashes blue during scanning. refer to "Right-Click Menu" (page 41). refer to "Automatic Linkage with Applications" (page 66). Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. Do not close the ADF paper chute (cover) during scanning. the settings of which are used for scanning. refer to "Changing the Scan Settings" (page 53). For more details. For more details. Doing so will cancel scanning. For details. The following dialog box appears to show the scanning progress. 51 . The application that starts after scanning varies depending on what is selected in the [Application] tab in the ScanSnap setup dialog box. Before scanning documents of printed or handwritten text. [Color mode: Auto Color Detection].

Normally. you do not have to exit ScanSnap Manager. The ScanSnap is turned on/off in conjunction with the computer or opening/closing of the ADF paper chute (cover). Close the ADF paper chute (cover) to turn off the ScanSnap. 52 . 2. Disconnecting the ScanSnap 1. Therefore. you do not have to worry about turning the power on/off as long as the ScanSnap is connected to a computer.How to Perform a Scan (for Windows users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. You cannot use the ScanSnap after exiting ScanSnap Manager. The ScanSnap Manager icon on the taskbar changes from to . 3. Select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap. Disconnect the power cable or the USB bus power cable from the AC outlet or the computer. Disconnect the USB cable from your computer.

the dialog box is displayed in detail mode next time you open it. Open the ScanSnap setup dialog box. Press [Ctrl].Setting the ScanSnap (for Windows users) Setting the ScanSnap This section explains how to change and save scan settings. 1. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. You can display ScanSnap setup dialog box by the following ways: Double-click the ScanSnap Manager icon . Outline view Detail view The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. The ScanSnap setup dialog box is displayed. automatic linkage with applications. The following explains how to change the settings. For example. and dialog boxes displayed during scanning. [Shift]. Select [Scan Button Settings] from the Right-Click Menu. ■ Changing the Scan Settings Use the Right-Click Menu to change scan settings for ScanSnap. and [Space] keys simultaneously. 53 . 2. Click the [Detail] button to switch to the detail view mode. if it was closed in detail view mode.

Whether to detect multifeed [Compression] tab . gray or black & white. [Allow automatic image rotation]. [Allow automatic blank page removal].File format of the scanned image data (*.) [File option] tab . *. refer to "Setting Items With/Without the Quick Menu" (page 311).Folder in which scanned image data is saved . and [Continue scanning after current scan is finished]. [Set the document with its face up]. and in which language to perform text recognition. or create PDF files. enable or disable [Setting for text only document].jpg) .Whether to password-protect the created PDF files [Paper] tab .Application to be used with the ScanSnap [Save] tab . each of which including a preset number of pages . use color. [Application] tab .Whether to include all scanned image data in a single PDF file.Whether to perform text recognition on character strings in the scanned image data to convert the file to a searchable PDF file (Whether to convert all pages or the first page only.Whether to perform text recognition on a marked character string in the scanned image data and set the character string as a keyword for the PDF file (Whether to perform text recognition only on the first marked section or all marked sections to be added as keywords.Setting the ScanSnap (for Windows users) 3. and in which language to perform text recognition. Change the scan settings in each tab in the ScanSnap setup dialog box.File size of the scanned image data (compression rate) Scan settings vary depending on the scanning method. For information on items that can be set. The following items can be changed in each tab: For details. [Correct skewed character strings automatically].pdf.File name used for saving the scanned image data [Scanning] tab .) .) .Scanning (Which image quality to scan with. 54 .Paper size of documents (paper size selection) . refer to the ScanSnap Manager Help. simplex or duplex modes for scanning.

Scan settings are changed.Setting the ScanSnap (for Windows users) 4. Click the [OK] or [Apply] button. Note that when other dialog boxes are open. If you press the [Scan] button on the ScanSnap while the ScanSnap setup dialog box is displayed. the ScanSnap setup dialog box closes and scanning starts. 55 . scanning does not start even if you press the [Scan] button on the ScanSnap. Changes made up to this point are saved and documents are scanned by these settings.

refer to "Changing the Scan Settings" (page 53). The description here applies only when the Quick Menu is not used.Setting the ScanSnap (for Windows users) ■ Saving Scan Settings You can save up to 20 sets of pre-defined settings called profiles in the Left-Click Menu. The procedure is as follows: 56 . You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon . For information on how to change scan settings. You can easily switch to an appropriate profile you want by just clicking on it. Only one profile can be saved when scanning with the Quick Menu. you do not have to open the ScanSnap setup dialog box to change settings every time you perform scanning. Left-Click menu Once the frequently used scan settings are saved as profiles.

refer to the ScanSnap Manager Help. 57 . 3. The ScanSnap setup dialog box appears. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. 2. This function is not available when the [Use Quick Menu] check box is selected. Clear the [Use Quick Menu] check box. Change the scan settings in each tab in the ScanSnap setup dialog box.Setting the ScanSnap (for Windows users) Saving Profiles 1. For details about each tab. Select [Scan Button Settings] from the Right-Click Menu.

Select [Add Profile] from the [Profile] drop-down list.Setting the ScanSnap (for Windows users) 4. 58 . 5. Type in a new profile name and click the [OK] button. The [Add new profile] dialog box appears. The new profile name appears in the [Profile] drop-down list.

Up to 20 profiles can be saved including the [Standard] profile.Setting the ScanSnap (for Windows users) 6. The new profile is saved. 59 . Click the [OK] button to close the ScanSnap setup dialog box. 4. Select a profile from the list to arrange profiles in a different order. The [ScanSnap Manager-Profile Management] dialog box appears. Click the [Up] or [Down] button to move the profile. Select [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box or from the Right-Click Menu. 2. You can change the displayed order of profiles except for the [Standard] profile. Click the [Close] button. 3. 1.

refer to the ScanSnap Manager Help. The ScanSnap setup dialog box appears. This function is not available when the [Use Quick Menu] check box is selected. 2. 3. Change the scan settings in each tab in the ScanSnap setup dialog box. 4. For details about each tab. 60 .Setting the ScanSnap (for Windows users) Changing Settings for Saved Profiles 1. Select the profile you want to change from the [Profile] drop-down list. Clear the [Use Quick Menu] check box. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.

Setting the ScanSnap (for Windows users) 5. When you finish changing the settings for the selected profile. A confirmation message appears asking if you want to overwrite the current profile settings. When you click the [Yes] button. click the [OK] button. click the [Yes] button. When you click the [No] button. the modified settings are canceled and the profile switches to the one you selected from the [Profile] drop-down list. If you select another profile from the [Profile] drop-down list before clicking the [OK] button. click the [No] button. The confirmation message does not appear when the [Standard] profile is selected in Step 3. the following message appears. the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list. To save the settings as "Standard". 6. To overwrite the profile. 61 .

Select [Profile Management] from the [Profile] drop-down list. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. 62 . The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected. 3. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.Setting the ScanSnap (for Windows users) Renaming Profiles 1. You can also display the [ScanSnap Manager .Profile Management] dialog box appears. The [ScanSnap Manager . 2.Profile Management] dialog box by selecting [Profile Management] from the Right-Click Menu.

Setting the ScanSnap (for Windows users) 4. Type in a new name.Profile Management] dialog box. Click the [Close] button to close the [ScanSnap Manager. Select the profile you want to rename. 63 . 6. The [Rename] dialog box appears. 5. and click the [OK] button. and click the [Rename] button. The profile is renamed.

The ScanSnap setup dialog box appears. 3. 64 . The [ScanSnap Manager . Select [Profile Management] from the [Profile] drop-down list.Setting the ScanSnap (for Windows users) Deleting Profiles 1. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Clear the [Use Quick Menu] check box.Profile Management] dialog box appears. 2. You can also display the [ScanSnap Manager . Select [Scan Button Settings] from the Right-Click Menu. This function is not available when the [Use Quick Menu] check box is selected. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.Profile Management] dialog box by selecting [Profile Management] from the Right-Click Menu.

Click the [Close] button to close the [ScanSnap Manager. The [Delete Profile] dialog box appears. Select the profile you want to delete from the list and click the [Delete] button.Profile Management] dialog box. The [Standard] profile cannot be deleted.Setting the ScanSnap (for Windows users) 4. The selected profile is deleted. 5. Click the [Yes] button. 65 . 6.

Not active Active The example above shows ScanSnap Manager automatically linking with CardMinder when CardMinder dialog box is in front (active). CardMinder. performing a scan by pressing the [Scan] button automatically starts the linkage between ScanSnap Manager and the active application in which the scan result is displayed.Setting the ScanSnap (for Windows users) ■ Automatic Linkage with Applications ScanSnap Organizer. CardMinder or Rack2-Filer becomes active (with the application’s dialog box brought to front and selected in taskbar). Link when one of the above applications is active (recommended) When ScanSnap Organizer. Even when the ScanSnap is in Quick Menu mode. Rack2-Filer trial version (bundled with the ScanSnap). ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Quick Menu appearing after scanning. The interaction between the application and ScanSnap Manager ends once the application is no longer active. Automatic Linkage Mode There are two modes for automatic linkage.0 or later recommended) (bundled model or sold separately) automatically link with the ScanSnap upon startup. 66 . and Rack2-Filer (V5.

the application specified for [Application] in the ScanSnap dialog box automatically switches to the running application. CardMinder. The interaction continues until you exit the application. the name of the interacting application on the LeftClick Menu is followed by "is interacting". ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Quick Menu appearing after scanning. priority will be given in the following order: CardMinder. When more than one application is running at the same time. Even when the ScanSnap is in Quick Menu mode. ScanSnap Manager automatically links with the active application in which the scan result is displayed. and Rack2-Filer.Setting the ScanSnap (for Windows users) Always link when one of the above applications is running When ScanSnap Organizer. or Rack2-Filer is started. In this case. When ScanSnap Organizer is automatically interacting with ScanSnap Manager 67 . ScanSnap Organizer. when you perform a scan by pressing the [Scan] button. When the Quick Menu is disabled.

CardMinder. 68 .Preferences] dialog box appears. The [ScanSnap Manager . 1. or Rack2-Filer becomes active.Setting the ScanSnap (for Windows users) Changing Automatic Linkage Mode Follow the procedure below to change automatic linkage mode options. Link when one of the above applications is active (recommended) When ScanSnap Organizer. Always link when one of the above applications is running When ScanSnap Organizer. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. In the [Automatic Linkage] tab. CardMinder. Select [Help] [Preferences] from the Right-Click Menu. select the automatic linkage mode and click the [OK] button. the application specified for [Application] in the ScanSnap dialog box automatically switches to the running application. or Rack2-Filer is running. with the application’s dialog box brought to front and selected in taskbar. the active application automatically starts interacting with ScanSnap Manager. 2.

Image scanning and file saving] dialog box appears on the computer screen. the number of pages that has been saved to file.Preferences] dialog box appears.Image scanning and file saving] dialog box by following the procedure below. and summary of the current settings for scanning. you can stop scanning by clicking the [Stop] button. The [ScanSnap Manager . The [ScanSnap Manager . Hiding the Scanning Progress Status You can change the settings to hide the [ScanSnap Manager . 69 . Also. This dialog box shows the current processing status.Setting the ScanSnap (for Windows users) ■ Showing the Scanning Progress Status When scanning starts.Image scanning and file saving] dialog box automatically closes after saving the image data of the last page scanned. 1. the [ScanSnap Manager . Select [Help] [Preferences] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.

Setting the ScanSnap (for Windows users) 2.Image scanning and file saving] dialog box is hidden from next scanning on. clear the [Show the scan progress status (recommended)] check box and click the [OK] button. When the scanning progress status dialog box is hidden. In the [Status Display] tab. the ScanSnap Manager icon alternates between ( for USB bus powered connection) and . The [ScanSnap Manager . 70 .

of "Receiving or hiding the ScanSnap's communication status notifications" (page 71). 1. 71 .Preferences] dialog box appears.Setting the ScanSnap (for Windows users) ■ About the ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running. Select [Help] [Preferences] from the Right-Click Menu. refer to Step 2. you cannot disable this notification by clicking the pop-up balloon. the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. For more information on how to disable the notifications. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Configure the setting following the procedure below. The [ScanSnap Manager . Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. In Windows 2000. When the ScanSnap is on Power cable connection USB bus power cable connection When the ScanSnap is turned off You can disable notifications of the ScanSnap‘s communication status by clicking the pop-up balloon.

either select or clear the [Notify of the communication status] check box and click the [OK] button. 72 . you will be notified of the communication status in conjunction with the ScanSnap being turned ON/OFF.Setting the ScanSnap (for Windows users) 2. When you select the [Notify of the communication status] check box. When you clear the [Notify of the communication status] check box. In the [Status Display] tab. you will not be notified of the communication status.

Simply press the [Scan] button. Simply press the [Scan] button to quickly send an e-mail message with the document files attached. Convert your paper documents into digital data to conveniently manage and organize them.About Actions (for Windows users) About Actions The ScanSnap keeps the frequently-used functions available as Actions to help with your office work. Share the scanned document files through linkage with SharePoint. You can save scanned image data directly in a shared folder on a network upon scanning. or PowerPoint document. Excel. and you can get the scanned image data text recognized and converted into a Word. and you can save the scanned data directly in Rack2Filer to manage and organize it. The following are explanations on how to use Actions. you can inform others of the destination folder path by an e-mail message automatically created with the path stated. and you can save the scanned image data in SharePoint and Office Live. In addition. Actions allow you to: Share the scanned document files with others. Simply press the [Scan] button to save the catalogs and pamphlets converted into digital data directly in pictures folder. Convert catalogs and pamphlets into digital data and save them. File and organize a large number of business cards. 73 . Use a printer rather than a copy machine to make copies of documents. Simply press the [Scan] button. Simply press the [Scan] button to print the documents with a printer. and you can manage business cards with CardMinder. Simply press the [Scan] button. Send document files to participants of a meeting via e-mail. Quote text from your paper documents when you do not want to type it. Simply press the [Scan] button.

you can inform others of the destination folder path by an e-mail message automatically created with the path stated. you can save the scanned image data in a folder on the network to share information among others. 74 . In addition.About Actions (for Windows users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder. By using this action.

0. The e-mail program may not properly link to the ScanSnap even it is the e-mail program set in Internet Explorer. select an e-mail program you want to use in the [E-mail] drop-down list. E-mail programs that cannot be selected here cannot be used. Windows 7/Windows Vista 1.0 . 2.Microsoft Office Outlook 2003 / 2007 . In Internet Explorer. The [Set default programs] dialog box appears.16 75 .0. select the [Tools] menu [Internet Options] the [Set programs] button [Set your default programs].About Actions (for Windows users) The application configured in Internet Explorer is used as the e-mail program.Microsoft Windows Mail (for Windows Vista) . 3. contact the manufacturer of the e-mail software. Select an e-mail program you want to use from [Programs].Windows Live Mail (Windows XP or later) . Confirmed e-mail programs . the [Programs] tab Windows XP/Windows 2000 An e-mail program selected in Internet Explorer [Tools] menu [Internet Options] the [Programs] tab [E-mail] drop-down list is used. If no e-mail program is selected.Thunderbird version 2.Microsoft Outlook Express V6. Select [Set this program as default] and click the [OK] button. In this case.

Load the document in the ScanSnap. 76 .About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. Click the [Scan to Folder] icon. The [Scan to Folder] dialog box appears. 3. For details. 1. When scanning is completed. Press the [Scan] button on the ScanSnap. the Quick Menu appears. Scanning starts. 2.

Check the scanned image in the [Scan to Folder] dialog box. You can also change file names. Preview 77 .About Actions (for Windows users) 4. and specify whether to state a path to a destination folder in an e-mail message to notify others. destination folders. refer to ScanSnap Manager Help. For details about the [Scan to Folder] dialog box.

About Actions (for Windows users) 5. Click the [Save] button. Do not move. Close the [Scan to Folder] dialog box before scanning the next document. 78 . or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to Folder] dialog box is closed. After the Quick Menu is displayed and before the [Scan to Folder] dialog box is closed. an e-mail program starts. you cannot perform a scan with the ScanSnap even if you press the [Scan] button. delete. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box. The scanned image data is saved in the specified folder. and an e-mail message is created listing the destination folder path where the file is saved.

79 . The ScanSnap setup dialog box appears. When you save the desired settings as profiles. refer to "Saving Scan Settings" (page 56). In the [Application] drop-down list in the [Application] tab. they can be selected from the Left-Click Menu next time you perform a scan. 3. 1.About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. You can also configure the profile by selecting [Scan to Folder] from the [Profile] dropdown list or from the Left-Click Menu. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. For more details about how to save scan settings. Click the [OK] button to close the ScanSnap setup dialog box. select [Scan to Folder]. 2. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.

Scanning starts. Check the scanned image in the [Scan to Folder] dialog box. You can also change file names. destination folders. 6. refer to ScanSnap Manager Help. Load the document in the ScanSnap. the [Scan to Folder] dialog box appears. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). and specify whether to state a path to the destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box. For details. Preview 80 .About Actions (for Windows users) 4. When scanning is completed. Press the [Scan] button on the ScanSnap. 5.

When the [Scan to Folder] dialog box is displayed. you cannot perform a scan with the ScanSnap. Do not move. The scanned image data is saved in the specified folder. Click the [Save] button. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box. 81 . delete or rename the scanned image data in other applications when the [Scan to Folder] dialog box is displayed. and an e-mail message is created listing the destination folder path where the file is saved. an e-mail program starts.About Actions (for Windows users) 7. Close the [Scan to Folder] dialog box before scanning the next document.

About Actions (for Windows users) ■ Attaching Files to E-Mail This section explains how to send the scanned image data by e-mail. 82 .

Microsoft Windows Mail (for Windows Vista) . Select [Set this program as default] and click the [OK] button.0.Microsoft Outlook Express V6.16 83 . The [Set default programs] dialog box appears. Select an e-mail program you want to use from [Programs]. select the [Tools] menu [Internet Options] the [Set programs] button [Set your default programs]. If no e-mail program is selected.0 . 2. contact the manufacturer of the e-mail software. The e-mail program may not properly link with the ScanSnap even it is the e-mail program set in Internet Explorer. In this case.0.Microsoft Office Outlook 2003 / 2007 . E-mail programs that cannot be selected here cannot be used. Windows 7/Windows Vista 1. Confirmed e-mail programs .Thunderbird version 2. select an e-mail program you want to use in the [E-mail] drop-down list.Windows Live Mail (Windows XP or later) .About Actions (for Windows users) The application configured in Internet Explorer is used as the e-mail program. 3. the [Programs] tab Windows XP/Windows 2000 The e-mail program selected in Internet Explorer [Tools] menu [Internet Options] the [Programs] tab [E-mail] drop-down list is used. In Internet Explorer.

multiple files are created. 3. Scanning starts.jpg) [Generate one PDF file per (n) page(s)] check box is selected 2. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 1.Options] dialog box appears.About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. 84 . Up to ten files can be attached to an e-mail message. the Quick Menu appears. mark on the [Scan to E-mail] icon. When scanning is completed. Pay attention to the number sheets loaded: File format: JPEG (*. Change settings for the [Scan to E-mail] (If you do not want to change any settings. When you scan multiple sheets with the scanning settings shown below. Load the document in the ScanSnap.). For details. Press the [Scan] button on the ScanSnap. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. and then select The [Scan to E-mail . you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. 1. Move the mouse pointer to the the [Settings] menu. go to Step 4.

Change the settings. 85 . Click the [OK] button to close the [Scan to E-mail . The [Scan to E-mail] dialog box appears. 4. and the files are directly attached to an e-mail message. refer to ScanSnap Manager Help.. Click the [Scan to E-mail] icon. an e-mail program starts.About Actions (for Windows users) 2. 3.Options] dialog box. For details about the [Scan to E-mail . If you clear the [Show preview] check box in Step 3.Options] dialog box.

specify whether to set a "Document Open Password" and save scanned files after sending them by e-mail. Check the scanned image in the [Scan to E-mail] dialog box. Preview 86 . For details about the [Scan to E-mail] dialog box. You can also change file names. refer to ScanSnap Manager Help.About Actions (for Windows users) 5.

After the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed. and then click the [OK] button. Enter a password. delete. you cannot perform a scan with the ScanSnap. or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. An e-mail program is started and the file is attached to an e-mail message. Click the [Attach] button. 87 . When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail .Options] dialog box or the [Scan to E-mail] dialog box.About Actions (for Windows users) 6. the [Scan to E-mail . Do not move.Set a password] dialog box appears.

select [Scan to E-mail]. you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. 2. The ScanSnap setup dialog box appears. When you save the desired settings as profiles. they can be selected from the Left-Click Menu next time you perform a scan.About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. For more details about how to save scan settings. 88 . refer to "Saving Scan Settings" (page 56). In the [Application] drop-down list in the [Application] tab. 1. You can also configure the profile by selecting [Scan to E-mail] from the [Profile] dropdown list or from the Left-Click Menu.

About Actions (for Windows users) 3. Click the [OK] button to close the ScanSnap setup dialog box.Options] dialog box appears. 3. Click the [OK] button to close the [Scan to E-mail . For details about the [Scan to E-mail . 2. Change settings for the [Scan to E-mail] (If you do not want to change any settings.Options] dialog box. refer to ScanSnap Manager Help. Click the [Application Settings] button. Change the settings. 1.). The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. The [Scan to E-mail . 89 . 4. go to Step 4.Options] dialog box.

Check the scanned image in the [Scan to E-mail] dialog box. For details about the [Scan to E-mail] dialog box.About Actions (for Windows users) 5.jpg) [Generate one PDF file per (n) page(s)] check box is selected 6. multiple files are created. Up to ten files can be attached to an e-mail. specify whether to set a "Document Open Password" and whether to save scanned files after sending them by e-mail. Scanning starts. For details. When you scan multiple sheets with the scan settings shown below. Pay attention to the number of document sheets loaded: File format: JPEG (*. When you clear the [Show preview] check box in Step 3. an e-mail program starts. Preview 90 . Load the document in the ScanSnap. Press the [Scan] button on the ScanSnap. When scanning is completed. 7. the [Scan to E-mail] dialog box appears. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).. You can also change file names. and the files are directly attached to an e-mail message. refer to ScanSnap Manager Help.

About Actions (for Windows users) 8. and then click the [OK] button. or rename the scanned image data in other applications when the [Scan to E-mail] dialog box is displayed. When the [Scan to E-mail] dialog box is displayed.Options] dialog box or the [Scan to E-mail] dialog box. An e-mail program is started and the file is attached to an e-mail message. delete. 91 . scanning cannot be performed with the ScanSnap. Click the [Attach] button.Set a password] dialog box appears. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail . the [Scan to E-mail . Enter a password. Close the [Scan to E-mail] dialog box before scanning the next document. Do not move.

About Actions (for Windows users) ■ Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer. the scanned image to be printed may have shadows (appearing as lines) on its edges. Depending on the document condition and scanning method. 92 . By default. You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer. the printer set in [Set as Default Printer] in Windows Control Panel is used. You may change the settings and select another printer after scanning.

Options] dialog box. Change the settings.). go to Step 4. the Quick Menu appears. refer to ScanSnap Manager Help. 2. For details about the [Scan to Print . Load the document in the ScanSnap. and then select The [Scan to Print . Change settings for the [Scan to Print] (If you do not want to change any settings. When scanning is completed. 3. Click the [OK] button to close the [Scan to Print . Press the [Scan] button on the ScanSnap.Options] dialog box. 1. 3. Scanning starts. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning using the Quick Menu.Options] dialog box appears. Move the mouse pointer to the the [Settings] menu.About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details. 93 . 2. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). mark on the [Scan to Print] icon. 1.

If the [Show "Print" dialog] check box is cleared in Step 3. refer to ScanSnap Manager Help. printing is immediately performed. The [Scan to Print] dialog box appears. Check the scanned image in the [Scan to Print] dialog box. Click the [Scan to Print] icon. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.. Preview 94 .About Actions (for Windows users) 4. 5. For details about the [Scan to Print] dialog box.

you cannot perform a scan with the ScanSnap. 95 . Close the [Scan to Print] dialog box before scanning the next document. delete. Do not move. After the Quick Menu is displayed and before the [Scan to Print] dialog box is closed. or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to Print] dialog box is closed. Printing is performed. Click the [Print] button.About Actions (for Windows users) 6.

In the [Application] drop-down list in the [Application] tab. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. refer to "Saving Scan Settings" (page 56).About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. The ScanSnap setup dialog box appears. Select [Scan Button Settings] from the Right-Click Menu. You can also configure the profile by selecting [Scan to Print] from the [Profile] dropdown list or from the Left-Click Menu. 1. When you save the desired settings as profiles. you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. 96 . select [Scan to Print]. For more details about how to save scan settings. 2. they can be selected from the Left-Click Menu next time you perform a scan. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.

The [Scan to Print . go to Step 4. refer to ScanSnap Manager Help. For details. 5. 97 . Change the settings. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).). The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. Click the [Application Settings] button. Change settings for the [Scan to Print] (If you do not want to change any settings. For details about the [Scan to Print . Click the [OK] button to close the [Scan to Print . 4. Click the [OK] button to close the ScanSnap setup dialog box.Options] dialog box appears. 1. 2. Load the document in the ScanSnap.About Actions (for Windows users) 3. 3.Options] dialog box.Options] dialog box.

Click the [Print] button. For details about the [Scan to Print] dialog box.. Press the [Scan] button on the ScanSnap. Check the scanned image in the [Scan to Print] dialog box. Preview 8. Scanning starts. When scanning is completed. Do not move. or rename the scanned image data in other applications when the [Scan to Print] dialog box is displayed. Printing is performed. refer to ScanSnap Manager Help. printing is immediately perfomed. Close the [Scan to Print] dialog box before scanning the next document. delete. the [Scan to Print] dialog box appears. 7. If the [Show "Print" dialog] check box is cleared in Step 3. 98 . You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.About Actions (for Windows users) 6. Scanning cannot be performed when the [Scan to Print] dialog box is displayed.

About Actions (for Windows users)

■ Saving Files to Picture Folder
This section explains how to save scanned image data in the pictures folder.

The following folder is set as the "Pictures folder" by default: Windows 7/Windows Vista Drive name (such as C):\Users\<user name>\Pictures\ScanSnap Windows XP/Windows 2000 Drive name (such as C):\Documents and Settings\<user name>\My Documents\My Pictures\ScanSnap

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About Actions (for Windows users)

Using the Quick Menu
To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.

1. Load the document in the ScanSnap.
For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).

2. Press the [Scan] button on the ScanSnap.
Scanning starts. When scanning is completed, the Quick Menu appears.

3. Change settings for the [Scan to Picture Folder] (If you do not want to
change settings, go to Step 4.).
1. Move the mouse pointer to the then select the [Settings] menu. mark on the [Scan to Picture Folder] icon, and

The [Scan to Picture Folder - Options] dialog box appears.

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About Actions (for Windows users)
2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to ScanSnap Manager Help.

3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box.

4. Click the [Scan to Picture Folder] icon.

The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in Step 3., the scanned image data is directly saved in the pictures folder.

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About Actions (for Windows users)

5. Check the scanned image in the [Scan to Picture Folder] dialog box.
You can rename the file in this dialog box. For details about the [Scan to Picture Folder] dialog box, refer to ScanSnap Manager Help.

Preview

In [Specify destination folder], you can change the destination folder to a folder other than the pictures folder.

6. Click the [Save] button.
The scanned image data is saved in the pictures folder.
After the Quick Menu is displayed and before the [Scan to Picture Folder] dialog box is closed, you cannot perform a scan with the ScanSnap. Close the [Scan to Picture Folder] dialog box before scanning the next document. Do not move, delete, or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to Picture Folder] dialog box is closed.

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About Actions (for Windows users)

Without using the Quick Menu
To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.

1. Select [Scan Button Settings] from the Right-Click Menu.
Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list in the [Application] tab, select [Scan
to Picture Folder].

When you save the desired settings as profiles, they can be selected from the Left-Click Menu next time you perform a scan. For information on how to save scan settings, refer to "Saving Scan Settings" (page 56).

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About Actions (for Windows users)

3. Change settings for the [Scan to Picture Folder] (If you do not want to
change settings, go to Step 4.).
1. Click the [Application Settings] button.

The [Scan to Picture Folder - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to ScanSnap Manager Help.

3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box.

4. Click the [OK] button to close the ScanSnap setup dialog box.
The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap.

5. Load the document in the ScanSnap.
For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).

104

refer to ScanSnap Manager Help. The scanned image data is saved in the pictures folder. You can rename the file in this dialog box. Press the [Scan] button on the ScanSnap. If you clear the [Show preview] check box in Step 3. delete or rename the scanned image data in other applications when the [Scan to Picture Folder] dialog box is displayed. you can change the destination folder to a folder other than the pictures folder. 105 . the [Scan to Picture Folder] dialog box appears. When scanning is completed. When the [Scan to Picture Folder] dialog box is displayed. 8. the scanned image data is directly saved in the pictures folder. you cannot perform a scan. Check the scanned image in the [Scan to Picture Folder] dialog box. 7. Scanning starts. Close the [Scan to Picture Folder] dialog box before scanning the next document. Do not move..About Actions (for Windows users) 6. For details about the [Scan to Picture Folder] dialog box. Preview In [Specify destination folder]. Click the [Save] button.

PowerPoint: 2002/2003/2007 Do not use this function while you are working in Word.Word: 2000/2002/2003/2007 . Excel and PowerPoint are installed.. Excel or PowerPoint files unless these programs are installed and you completed the user registration to use these programs.About Actions (for Windows users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image data into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. In addition. Excel or PowerPoint while this function is being executed. Install these programs and complete the user registration to view the converted documents on your computer. Excel or PowerPoint. do not use Word. Visual Basic for Applications of Office Shared Features is required (Visual Basic for Applications of Office Shared Features is installed at the same time when you perform a standard installation of Microsoft Office. Excel and PowerPoint: . 106 .. Excel and PowerPoint. You cannot view the documents converted into Word. Other than Word. ABCD . Use this function in a computer environment where Word. a message such as "Call is rejected by callee" may appear and the conversion result may not be displayed. ABBYY FineReader for ScanSnap can be used with the following versions of Word. Otherwise. ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition.Excel: 2000/2002/2003/2007 .).

g. Scan to Excel .Suitable for conversion Simple tables in which every border connects to the outer frame.g.g.Documents with many characters contacting underlines or borders . magazines or newspapers.Documents with characters on a patterned background e.Documents with many decorated characters e. nested tables containing sub-tables.Suitable for conversion Documents created by using simple page layout with one or two columns. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications. check whether the documents you want to convert are suitable for conversion according to the following guidelines: Scan to Word .Skewed documents . Shaded characters .) 107 . diagrams.Not suitable for conversion Documents with complex page layouts comprised of characters.Documents including handwritten characters .) Scan to PowerPoint(R) . (Diagrams. graphs and charts. Before performing text recognition. Decorated characters (embossed/outlined) . documents with characters on photographs or patterned background.Character and line spacing .Superscript/subscript The following types of documents (characters) may not be recognized correctly. Better results in text recognition may be achieved by changing the color mode or increasing the resolution: . graphs and charts. It is recommended that you check the conversion result in Word. diagrams and illustrations. photographs and characters written vertically are not reproduced. This program can perform text recognition only for PDF files created by using the ScanSnap. .Underlined. photographs and characters written vertically.Documents with a complex layout and documents with image noise (It may take extra time to process text recognition for these documents. .Suitable for conversion Documents consisting of only characters and simple graphs or tables with white or light monocolor background. Characters overlapping illustrations and diagrams .Documents with characters on an unevenly colored background e.Documents containing small characters (smaller than 10 points) .Not suitable for conversion Documents with tables without borders. The optical character recognition has the following features.Character font and size .Documents written in languages other than the specified language . The following parameters may not be reproduced as they are in the original document. . and documents with light colored characters on a deep colored background. such as brochures. tables and letters. bold and italic characters .About Actions (for Windows users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap.Not suitable for conversion Documents created by using complex page layout comprised of diagrams. Excel or PowerPoint and edit the data if necessary: . complex tables with too many borders.

Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. refer to ABBYY FineReader for ScanSnap User's Guide. When converting to Excel files. Only tables and character strings are reproduced. For details about how to configure settings. When converting to Excel files.1] [ABBYY FineReader for ScanSnap (TM) 4.536 lines. 108 . information about the layout of the entire document. Select the [Allow automatic image rotation] check box (page 147). if the recognition result exceeds 65. In the ScanSnap setup dialog box. A converted PowerPoint document will not have the original background color and patterns. even if the [Generate one PDF file per (n) page (s)] check box is selected in the [File option] tab [Option]. or load documents face down in portrait orientation. Documents upside down or in landscape orientation cannot be recognized properly. the conversion result is saved as one file. no more results are output. You can change the settings applied during conversion to Word. diagrams.About Actions (for Windows users) The following message appears when you convert a long page document into a Word file. and length/width of graphs and tables is not duplicated. and the conversion result may be divided into more than one page. Select the [Start] menu [All Programs] [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box.

Scanning starts. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. Excel or PowerPoint files.About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. Select either [Recommended] or [High Quality] button. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. 1. 109 . Click the [OK] button to close the ScanSnap setup dialog box. 2. you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. 5. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box when you convert documents into Word. Press the [Scan] button on the ScanSnap. 4. When scanning is completed. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). For details. the Quick Menu appears. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. 3. The ScanSnap setup dialog box appears. Load the document in the ScanSnap.

Wait until the conversion is over to scan another document. When [JPEG(*.About Actions (for Windows users) 6. scanned data cannot be converted into a Word. Excel or PowerPoint file. Click the [Scan to Word]. 110 . It is recommended to select [Better (Color/Gray: 200 dpi. Do not move. delete. and the image data conversion to Word. B&W: 400 dpi)] or higher resolution for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box. You cannot perform a scan when the Quick Menu is displayed. Excel or PowerPoint starts up and the conversion result is displayed. Word. Word documents are saved in DOC format (.ppt).doc). Excel documents in XLS format (. The following dialog box appears.xls) and PowerPoint documents in PPT format (. or rename the scanned image data in other applications while the Quick Menu is displayed. [Scan to Excel] or [Scan to PowerPoint(R)] icon.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup dialog box. Excel or PowerPoint files starts. When the conversion is completed.

select [ABBYY Scan to Word]. Excel or PowerPoint files. or [ABBYY Scan to PowerPoint(R)] from the [Profile] drop-down list or from the Left-Click Menu. 111 . In the [Application] drop-down list in the [Application] tab.About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. [ABBYY Scan to Excel]. 2. you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. they can be selected from the Left-Click Menu next time you perform a scan. The ScanSnap setup dialog box appears. When you save the desired settings as profiles. or [ABBYY Scan to PowerPoint(R)]. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box when you convert documents into Word. [ABBYY Scan to Excel]. For more details about how to save scan settings. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. You can also configure the profile by selecting [ABBYY Scan to Word]. Select [Scan Button Settings] from the Right-Click Menu. 1. refer to "Saving Scan Settings" (page 56).

xls) and PowerPoint documents in PPT format (. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Word documents are saved in DOC format (. Load the document in the ScanSnap. Excel or PowerPoint starts up and the conversion result is displayed. Click the [OK] button to close the ScanSnap setup dialog box. 4. Scanning starts. 112 . Word. It is recommended to select [Better (Color/Gray: 200 dpi. 5.doc). For details. B&W: 400 dpi)] or higher resolution for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box. Excel or PowerPoint files starts. When the conversion is completed. Press the [Scan] button on the ScanSnap. After the scanning is completed.ppt).About Actions (for Windows users) 3. the following dialog box appears. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. Excel documents in XLS format (. and the image data conversion to Word.

About Actions (for Windows users) ■ Scanning Business Cards This section explains how to manage image data of scanned business cards in CardMinder.000 pages). Blank pages are not removed even if the [Allow automatic blank page removal] is selected when the ScanSnap is interacting with CardMinder. Data of up to 500 sheets (1. including blank pages. 113 . can be exported to CardMinder at once.

3. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Click the [OK] button to close the ScanSnap setup dialog box. you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. Select [Scan Button Settings] from the Right-Click Menu. 2.About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. The ScanSnap setup dialog box appears. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box when you scan business cards. 114 . The ScanSnap cannot link with CardMinder when [Image quality] is set to [Excellent]. 1. Select either [Recommended] or [High Quality] button.

Press the [Scan] button on the ScanSnap. Scanning of the business card starts. To scan multiple business cards.About Actions (for Windows users) 4. Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. When scanning is completed. Load the business card so that the front side faces the ADF paper chute (cover). 115 . Click the [Scan to CardMinder] icon. 6. Load a business card in the ScanSnap. the Quick Menu appears. 5. load business cards in a pile. CardMinder starts up.

For details about the functions of CardMinder and how to use it. delete. or rename the scanned image data in other applications when the Quick Menu is displayed. 7. Do not move. Check the scanned card image and the text recognition result. refer to CardMinder User's Guide and CardMinder Help. 116 . Complete the interaction with CardMinder before scanning another document.About Actions (for Windows users) You cannot perform a scan when the Quick Menu is displayed.

When you save the desired settings as profiles. 117 . For more details about how to save scan settings. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. they can be selected from the Left-Click Menu next time you perform a scan. you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. You can also configure the profile by selecting [CardMinder] from the [Profile] drop-down list or from the Left-Click Menu. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box when you scan business cards. The ScanSnap cannot link with CardMinder when [Image quality] is set to [Excellent]. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. select [CardMinder]. The ScanSnap setup dialog box appears. In the [Application] drop-down list in the [Application] tab. 2.About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. 1. refer to "Saving Scan Settings" (page 56). Select [Scan Button Settings] from the Right-Click Menu.

Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. CardMinder starts up. Load the business card so that the front side faces the ADF paper chute (cover). 5. To scan multiple business cards. 118 . Load a business card in the ScanSnap.About Actions (for Windows users) 3. When scanning is completed. Scanning of the business card starts. Click the [OK] button to close the ScanSnap setup dialog box. load business cards in a pile. 4. Press the [Scan] button on the ScanSnap. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap.

Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it. refer to CardMinder User's Guide and CardMinder Help.About Actions (for Windows users) 6. 119 .

About Actions (for Windows users) ■ Saving Data in SharePoint This section explains how to easily save the scanned image data in SharePoint and Office Live. 120 .

For details about the [Scan to SharePoint . 2. the Quick Menu appears. mark on the [Scan to SharePoint] icon. Click the [OK] button to close the [Scan to SharePoint . For details. Move the mouse pointer to the select the [Settings] menu. refer to ScanSnap Manager help. When scanning is completed.Options] dialog box. 3. 1.Options] dialog box appears. Press the [Scan] button on the ScanSnap.). 121 .Options] dialog box. you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. and then The [Scan to SharePoint .About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. 1. Change the setting. 2. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 3. go to Step 4. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Scanning starts. Change settings for the [Scan to SharePoint] (If you do not want to change the settings. Load the document in the ScanSnap.

delete. you may need to have the system administrator change the SharePoint or Office Live setting. Once you register the SharePoint site. ScanSnap Manager automatically connects to that site from the next startup. When you start up Scan to Microsoft SharePoint for the first time.About Actions (for Windows users) 4. For more details. Click the [Scan to SharePoint] icon. Do not move. refer to the Scan to Microsoft SharePoint User Guide. Complete the interaction with Scan to Microsoft SharePoint before scanning another document. 122 . 5. Scan to Microsoft SharePoint starts up. You cannot perform a scan when the Quick Menu is displayed. or rename the scanned image data in other applications while the Quick Menu is displayed. you need to register a SharePoint site. Save the scanned image data. To save a large file to SharePoint or Office Live.

refer to the Office Live Web site. 1. The scanned image data is saved in the specified folder. For more details. 2. In the Scan to Microsoft SharePoint Index Pane. enter information.About Actions (for Windows users) Connecting to SharePoint 1. and click the [Accept] button. 123 . The Office Live logon dialog box appears. such as the title. Select [Connect to Office Live] from the menu. Connecting to Office Live Support for Office Live varies depending on the country. Select a folder in which you want to save the scanned image data.

enter information. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. For details. 4. and then click the [Sign In] button. and click the [Accept] button. 124 . Enter the ID and the password in the Office Live logon dialog box. In the Scan to Microsoft SharePoint Index Pane. refer to the Scan to Microsoft SharePoint User Guide.About Actions (for Windows users) 2. such as the title. 3. Select a folder in which you want to save the scanned image data. The scanned image data is saved in the specified folder.

you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For more details about how to save scan settings.About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. refer to "Saving Scan Settings" (page 56). 2. The ScanSnap setup dialog box appears. When you save the desired settings as profiles. 125 . they can be selected from the Left-Click Menu next time you perform a scan. 1. select [Scan to SharePoint]. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. In the [Application] drop-down list in the [Application] tab.

Options] dialog box. Click the [Application Settings] button. 2.Options] dialog box.About Actions (for Windows users) 3. 3.). Change settings for the [Scan to SharePoint] (If you do not want to change the settings. refer to ScanSnap Manager help. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. go to Step 4. Click the [OK] button to close the ScanSnap setup dialog box. For details about the [Scan to SharePoint . refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Click the [OK] button to close the [Scan to SharePoint . The [Scan to SharePoint . 1. 5.Options] dialog box appears. 4. Load the document in the ScanSnap. Change the setting. 126 . For details.

such as the title. The scanned image data is saved in the specified folder. To save a large file to SharePoint or Office Live. 7. Once you register the SharePoint site. For more details. Save the scanned image data. In the Scan to Microsoft SharePoint Index Pane. 127 . enter information. When scanning is completed. 2.About Actions (for Windows users) 6. Connecting to SharePoint 1.ScanSnap Manager automatically connects to that site from the next startup. you may need to have the system administrator change the SharePoint or Office Live setting. When you start up Scan to Microsoft SharePoint for the first time. you need to register a SharePoint site. Press the [Scan] button on the ScanSnap. Scanning starts. Scan to Microsoft SharePoint starts up. refer to the Scan to Microsoft SharePoint User Guide. Select a folder in which you want to save the scanned image data. and click the [Accept] button.

3. 1. and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. For more details. 2. Select [Connect to Office Live] from the menu. 128 . The Office Live logon dialog box appears.About Actions (for Windows users) Connecting to Office Live Support for Office Live varies depending on the country. Select a folder in which you want to save the scanned image data. refer to the Office Live Web site. Enter the ID and the password in the Office Live logon dialog box.

refer to the Scan to Microsoft SharePoint User Guide. In the Scan to Microsoft sharePoint Index Pane. 129 . and click the [Accept] button. The scanned image data is saved in the specified folder. For details.About Actions (for Windows users) 4. such as the title. enter information.

You can manage the documents as if you bind them. and browse them as if you flip through a book. Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5. store them on a cabinet shelf. refer to the Rack2-Filer User's Guide. The following settings in ScanSnap Manager are disabled when the scanned image data is saved to Rack2-Filer: .Color high compression For information on how to use Rack2-Filer.About Actions (for Windows users) ■ Saving to Rack2-Filer This section explains how to save PDF files created with the ScanSnap in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) is required to use this function. 130 . Rack2-Filer is a software program that converts paper documents and electronic documents into PDF files and manages them in a computer.Rename file after scanning .0 or later recommended) (bundled model or sold separately).

Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Change settings for the [Scan to Rack2-Filer] (If you do not want to change the settings. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 131 . Move the mouse pointer to the select the [Settings] menu. 3. the Quick Menu appears. For details. Load the document in the ScanSnap. 1. Press the [Scan] button on the ScanSnap. mark on the [Scan to Rack2-Filer] icon. 2.About Actions (for Windows users) Using the Quick Menu To use the Quick Menu. and then The [ScanSnap Manager -> Rack2] dialog box appears. go to Step 4. When scanning is completed.). 1. Scanning starts.

Do not move. 3. 132 . and the PDF file created by the ScanSnap is saved in Rack2Filer in accordance with the settings specified in Step 3. delete. specify the destination to save the scanned image data. You cannot perform a scan when the Quick Menu is displayed. Rack2-Filer starts up. Change the settings. 4. When [JPEG(*. or rename the scanned image data in other applications while the Quick Menu is displayed.About Actions (for Windows users) 2.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup dialog box. Complete the interaction with Rack2-Filer before scanning another document. For details about the [ScanSnap -> Rack2] dialog box. Click the [OK] button to close the [ScanSnap -> Rack2] dialog box. Click the [Scan to Rack2-Filer] icon. you cannot save the image in Rack2-Filer. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help. In this dialog box. refer to Rack2-Filer Help.

select [Rack2Filer]. For more details about how to save scan settings. The ScanSnap setup dialog box appears. they can be selected from the Left-Click Menu next time you perform a scan. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. When you save the desired settings as profiles. 1. refer to "Saving Scan Settings" (page 56). You can also configure the profile by selecting Rack2-Filer from the [Profile] drop-down list or from the Left-Click Menu. 2. In the [Application] drop-down list in the [Application] tab. 133 . Select [Scan Button Settings] from the Right-Click Menu.About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu. you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.

3. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. The [ScanSnap -> Rack2] dialog box appears. Click the [Application Settings] button. 134 . refer to Rack2-Filer Help. In this dialog box. 2.About Actions (for Windows users) 3. For details about the [ScanSnap -> Rack2] dialog box.). Click the [OK] button to close the [ScanSnap -> Rack2] dialog box. 4. go to Step 4. Change the settings. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help. Click the [OK] button to close the ScanSnap setup dialog box. 1. specify the destination to save the scanned image data. Change settings for the [Rack2-Filer] (If you do not want to change the settings.

6. Load the document in the ScanSnap. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Scanning starts.About Actions (for Windows users) 5. Press the [Scan] button on the ScanSnap. and the PDF file created by the ScanSnap is saved in Rack2Filer in accordance with the settings specified in Step 3. 135 . For details. Rack2-Filer starts up.

136 . change the settings by following the procedure below. 3.Using the ScanSnap in Various Ways (for Windows users) Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways. The ScanSnap setup dialog box appears. Select [Scan Button Settings] from the Right-Click Menu. ■ Scanning Only One Side of a Document By default. 2. When you want to scan in Simplex mode. 1. Select [Simplex Scan (Single-sided)] from the [Scanning side] drop-down list in the [Scanning] tab. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Click the [OK] button to close the ScanSnap setup dialog box. pressing the [Scan] button performs scanning in Duplex mode.

Press the [Scan] button on the ScanSnap. 137 . 5.Using the ScanSnap in Various Ways (for Windows users) 4. the scan is performed in Simplex mode even if [Duplex Scan (Double-sided) is set in [Scanning side] in the [Scanning] tab. The document is scanned in Simplex mode. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). For details. Load the document in the ScanSnap. When you select [Simplex scan] from the Right-Click Menu.

Click the [OK] button to close the ScanSnap setup dialog box. 138 . Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. and outputs color documents in color mode. Select [Scan Button Settings] from the Right-Click Menu. and black & white documents in black & white mode. 2. 3. the ScanSnap automatically recognizes whether scanned documents are color. The ScanSnap setup dialog box appears. From the [Color mode] drop-down list in the [Scanning] tab. gray documents in gray mode. change the settings by following the procedure below. If you want to scan color documents in gray or black & white mode. 1. gray or black & white.Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in Black & White or Gray Mode By default. select [Gray] or [B&W].

Press the [Scan] button on the ScanSnap. Load the document in the ScanSnap. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Scanned image data is output in gray or black & white. 5. 139 . For details.Using the ScanSnap in Various Ways (for Windows users) 4.

different compression rates are applied to characters and backgrounds. resulting in deteriorated image data. 3. high compression is applied to photographs and figures since they are regarded as backgrounds. Therefore. Select [Scan Button Settings] from the Right-Click Menu. perform the following steps to change the setting. However. the file size of a document with mostly text characters is reduced. 1. 2. In [Color high compression] mode. 140 . while the quality of the characters is kept high. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. You can scan large quantities of documents in high compression mode and save them as a compact PDF file. In the [Color mode] drop-down list in the [Scanning] tab. this mode is not appropriate for scanning photographs. To scan color documents in high compression mode. For this reason. select [Color high compression]. The ScanSnap setup dialog box appears.Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of scanned color documents in high compression mode.images and such. Click the [OK] button to close the ScanSnap setup dialog box.

Load the document in the ScanSnap. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). For details. 141 . The scanned document is output as highly compressed color image data.Using the ScanSnap in Various Ways (for Windows users) 4. Press the [Scan] button on the ScanSnap. 5.

Blank pages are not removed when CardMinder is used. Also make sure to check the image data for accidentally removed pages when discarding the scanned document. The [Read mode option] dialog box appears. Click the [Option] button in the [Scanning] tab. clear the [Allow automatic blank page removal] check box.Almost blank documents with only a few characters . 2. The ScanSnap setup dialog box appears. To remove blank pages. it is recognized as "blank" and the image data is automatically removed. change the settings by following the procedure below. or characters When you scan such documents.Documents of only one color (including black) and without any patterns. When you scan documents in Duplex mode with this function enabled. lines.Using the ScanSnap in Various Ways (for Windows users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. 1. Select [Scan Button Settings] from the Right-Click Menu. The following types of documents may be recognized as blank pages: . Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. both sides of the documents are scanned regardless of whether anything is printed on the back side or not. When a blank side is scanned. 142 .

6. Image data is output without any blank pages. 4. Click the [OK] button to close all open dialog boxes. For details. Press the [Scan] button on the ScanSnap. 143 . refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Load the document in the ScanSnap.Using the ScanSnap in Various Ways (for Windows users) 3. 5. Select the [Allow automatic blank page removal] check box.

To correct skewed character strings.Using the ScanSnap in Various Ways (for Windows users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned. clear the [Correct skewed character strings automatically] check box. Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents with long diagonal lines Documents including handwritten characters When you scan such documents. or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e. Select [Scan Button Settings] from the Right-Click Menu. Click the [Option] button in the [Scanning] tab. change the settings by following the procedure below. 1. For documents skewed while being scanned. so the following types of documents may get corrected by mistake even though they do not have any skewed character strings: Documents on which pitches between lines or characters are extremely narrow. Up to +/-5 degrees of skew can be corrected. you do not have to enable [Correct skewed character strings automatically] because the skewed image is always corrected in such cases. The [Read mode option] dialog box appears. This function corrects a skew based on the character string printed on the document. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.g. 144 . The ScanSnap setup dialog box appears. 2. the ScanSnap is able to detect the skewed character strings and correct them.

5.Using the ScanSnap in Various Ways (for Windows users) 3. 6. For details. Select the [Correct skewed character strings automatically] check box. 145 . Image data is output with skewed character strings corrected. Click the [OK] button to close all open dialog boxes. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Load the document in the ScanSnap. 4.

1. or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e. it is often the case that a single batch contains same size documents of different page orientations. Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital characters Documents including handwritten characters Skewed documents Documents written in an unsupported language (Language other than Japanese/English/ French/German/Italian/Spanish/Chinese (simplified)/Chinese (traditional)/Korean/Russian/ Portuguese) Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters When you scan such documents.g. clear the [Allow automatic image rotation] check box.g.Using the ScanSnap in Various Ways (for Windows users) ■ Correcting the Orientation of Scanned Images In an office environment. To rotate document pages to their correct orientations.g. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Decorated characters (embossed/outlined) Documents with characters on a patterned background e. Select [Scan Button Settings] from the Right-Click Menu. Moreover. 146 . Shaded characters Documents with many decorated characters e. This function determines document orientation based on the characters printed on the document so it may not work properly for the following document types: Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow. The ScanSnap setup dialog box appears. change the settings by following the procedure below. the reverse sides of double-sided documents in calendar style are printed upside down. The ScanSnap is able to automatically rotate each page to its correct orientation for such document batches.

Press the [Scan] button on the ScanSnap.Using the ScanSnap in Various Ways (for Windows users) 2. 4. 5. For details. Load the document in the ScanSnap. 3. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Click the [OK] button to close all open dialog boxes. 6. Image data is output in the correct orientation. The [Read mode option] dialog box appears. Click the [Option] button in the [Scanning] tab. 147 . Select the [Allow automatic image rotation] check box.

Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents of Different Widths or Lenghts at the Same Time The ScanSnap is able to scan documents of different widths or lenghts in one batch. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Select [Scan Button Settings] from the Right-Click Menu. 148 . In the [Paper] tab. The ScanSnap setup dialog box appears. 2. 1. change the settings by following the procedure below. select [Automatic detection] in [Paper size]. To scan documents of different widths or lenghts in one batch.

Scanning documents of different widths or lenghts at the same time with [Check Length] selected results in scan failure due to detection of these documents as multifeeds. Load documents in the ScanSnap. Click the [OK] button to close the ScanSnap setup dialog box. Select [None] in [Multifeed Detection].Using the ScanSnap in Various Ways (for Windows users) 3. 1. 4. 149 . 5. Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection. Align the edges of the documents.

Using the ScanSnap in Various Ways (for Windows users) 2. and enable continuous scanning. Place the documents at the center of the ADF paper chute (cover). Width of the pick roller Adjust the side guides to the widest document to be scanned. Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover). Place all documents over one another above the pick roller (center). documents of the same width being in the same batch. Note that documents that cannot be guided by the side guide may cause paper jams. the quality of scanned image data may be degraded (partly lost image data/slant lines produced) or scanned image data may be output in a different size than the original. If you have difficulties in scanning the documents straight. it is recommended to scan documents in several batches. Documents that are not placed above the pick roller cannot be fed. 150 . If the documents are skewed during scanning.

the output image may be a different size than the original document. Press the [Scan] button on the ScanSnap. If the document is scanned skewed. The size of all output image conforms to the respective document sizes. 151 .Using the ScanSnap in Various Ways (for Windows users) 6.

Long page documents should be loaded one sheet at a time in the ADF paper chute (cover). 1. 152 . For details about document types that can be loaded. Removing Make sure that there is enough space where the sheet exits the ScanSnap. and pick up the ejected sheet with your hands so that it does not fall off the unit where you placed the ScanSnap. Take note of the following when scanning long page documents: Loading Hold the sheet with your hands to prevent it from falling off the ADF paper chute (cover). Load the document in the ScanSnap.) in length can be scanned. refer to "Paper Sizes of Documents" (page 26). The following explains how to scan long pages.Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Long Pages Documents up to 863 mm (34 in.

Scanning starts.Paper size: Automatic detection 153 . When [Image quality: Excellent] is specified in the [Scanning] tab. indicating that Long page scanning cannot be performed. the error message shown below appears.Using the ScanSnap in Various Ways (for Windows users) 2.Multifeed Detection: None . The current settings are ignored and the following settings are used when you perform a long page scan: . When you scan the first page as a long page and continue scanning. the rest of the pages is also scanned as long pages. Press the [Scan] button on the ScanSnap for three seconds or longer until it flashes in blue.

The ScanSnap setup dialog box appears. 1. Select [Scan Button Settings] from the Right-Click Menu. For example. The [PDF file format option] dialog box appears. Check that [PDF (*.Using the ScanSnap in Various Ways (for Windows users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. 154 . change the settings by following the procedure below.pdf)] is selected in the [File format] drop-down list. and save each slip as a PDF file. 2. To save image data in multiple PDF files. you can scan a batch of slips. Click the [Option] button in the [File option] tab.

For details. Load the document in the ScanSnap. Clear this check box when you want to keep the original page number order. two pages (front/back) are created per document sheet. In Duplex mode. 4. One PDF file is created every time the number of pages specified here has been scanned. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. has been scanned. blank pages are removed from documents with blank pages so the number of pages of the original documents and the scanned image data does not match. 155 . 6. Press the [Scan] button on the ScanSnap. Select [Generate one PDF file per (n) page(s)] and enter a number. Click the [OK] button to close all open dialog boxes.Using the ScanSnap in Various Ways (for Windows users) 3. One PDF file is created every time the number of pages specified in Step 3. When you select the [Allow automatic blank page removal] check box in the [Read mode option] dialog box displayed by clicking the [Scanning] tab [Option] button.

To create searchable PDF files. 2. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. 1. 156 . select [PDF (*. Select [Scan Button Settings] from the Right-Click Menu. In the [File format] drop-down list in the [File option] tab.pdf)]. change the settings by following the procedure below. The ScanSnap setup dialog box appears.Using the ScanSnap in Various Ways (for Windows users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file.

5. 4. Spanish. and Portuguese can be selected. Language Select the language. The following message appears. Japanese. 157 . French. Click the [OK] button to close the ScanSnap setup dialog box. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Italian. Select the [Convert to Searchable PDF] check box.Using the ScanSnap in Various Ways (for Windows users) 3. Russian. Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. Korean. Load the document in the ScanSnap. Chinese (traditional). Chinese (simplified). For details. German. English. Click the [OK] button to close the dialog box.

Characters overlapping illustrations and diagrams .g.Documents containing characters with superscripts/subscripts and complicated mathematical expressions .Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents.Using the ScanSnap in Various Ways (for Windows users) 6. It may take extra time to process text recognition when you enable this setting depending on your computer system environment.Documents with characters on a patterned background e.g.Documents with many decorated characters e. Scanning starts. Press the [Scan] button on the ScanSnap.Skewed documents .g. Text recognition is performed on the image data which is then saved as a searchable PDF file. Decorated characters (embossed/outlined) . The following types of documents (characters) may not be recognized correctly.Documents including handwritten characters .Documents with characters on an unevenly colored background e. 158 .Documents including texts written in italic characters . Shaded characters .Documents with small characters scanned at a low resolution .Documents written in languages other than the specified language . Better results in text recognition may be achieved by changing the color mode or increasing the resolution: .

Mark black & white documents in the following way: Any regular highlight pen can be used. The following shows the colors and thickness recommended for highlight pens: Pink Yellow Blue Green Mark a straight line. Searchable PDF file Sets text as a keyword for the PDF file + Scan ScanSnap Scan ScanSnap Scan Keyword Converts a character string in a marked section into text Image Scan You can search for the file through the set keyword. Hereinafter. and a water-based highlight pen as a "highlight pen".Using the ScanSnap in Various Ways (for Windows users) ■ Automatically Setting Keywords to PDF Files Character strings such as titles of black & white documents can be set as keywords and used for a PDF file search. the marked character strings are recognized and set as keywords for the PDF file. 159 . Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered. When you perform a scan. a line drawn with a water-based highlight pen is referred to as a "marked section". The supported range of a marked section is as follows: Minimum: 3 mm (short side) × 10 mm (long side) Maximum: 20 mm (short side) × 150 mm (long side) Use only one color per page for marking.

Documents containing sections framed by highlight pen .Documents with color text.The color of the highlight pen is too pale or the color has faded When you mark more than one character string. When you use colors such as pink or yellow for marking. Mark sections so that the entire section is evenly colored. unmarked character strings may be set as keywords: . Marked sections that are too close to each other may be detected as one marked section.Multiple marked sections are too close to each other .Documents in which two or more colors are used for marking .The size of marked section is outside the supported range . make sure to leave a gap of at least 5 mm between the marked sections. Good example: Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) Do not mark more than ten sections per page. In the following case.g. Marked sections may not be detected when a color other than blue is used. For the following document types. marked sections cannot be recognized and set as keywords: .Documents containing colors other than for marking (pens other than highlight pens are used or the document is stained) . character strings surrounding marked sections may be set as keywords: . In that case.Marked section overlaps the line above and below In the following cases. 160 . diagrams. tables and lines .The marking is irregular (e. pictures.Color documents such as catalogues or pamphlets .Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords: . Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window (thumbnail view). try using a blue or a green highlight pen.Stained documents Increase the resolution when you have trouble setting the keywords correctly. or in [Document Properties] of Adobe Acrobat / Adobe Reader.Character strings framed by a highlight pen . Use a blue highlight pen for documents with dark background colors such as newspapers. skewed) .Color documents such as catalogues or pamphlets . the marked sections may not be recognized as keywords.Using the ScanSnap in Various Ways (for Windows users) Make sure to cover the entire character string when marking it.

It is recommended to select [Better] or above for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box. 161 . Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. In the [File format] drop-down list in the [File option] tab. The ScanSnap setup dialog box appears. 1.pdf)]. select [PDF (*. 2.Using the ScanSnap in Various Ways (for Windows users) Change the settings by following the procedure below to automatically set keywords to PDF files.

the marked character string is set as a keyword for the PDF file. Example: When only the title of a document is marked. and the PDF file becomes searchable by the title character string. is set as a keyword. The following explanation is for when you use [First marked section]: Select this button to set a character string such as a title of a document as a keyword for the PDF file. Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 162 . Click the [OK] button to close the ScanSnap setup dialog box. Japanese. Italian. Example: In the following case.Using the ScanSnap in Various Ways (for Windows users) 3. French. When multiple marked sections exist in line. Chinese (simplified). the character string in marked section B. English. Target marked sections Select [First marked section] to perform text recognition only for the first marked section and [All marked sections] for all marked sections. Korean. Spanish. Select the [Set the marked text as a keyword for the PDF file] check box. 4. the marked character string closest to the top of the document is set as a keyword. Russian. which is higher than marked section A. Chinese (traditional). German. and Portuguese can be selected. Marked section A Marked section B Language Select the language.

Documents with superscript/subscript characters and complicated mathematical expressions . the same keyword is added multiple times in the PDF file. "ABC"). Shaded characters .Documents with many decorated characters e.Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents.Documents with characters on a patterned background e.g.g.Documents with characters on an unevenly colored background e. For details. 163 .Using the ScanSnap in Various Ways (for Windows users) 5.Skewed documents .Documents including handwritten characters . Scanning starts. Decorated characters (embossed/outlined) .g. Press the [Scan] button on the ScanSnap. the added keywords may be displayed with a set of quotation marks (e. It may take extra time to process text recognition depending on your computer system environment when you enable this setting. If the same character string is marked several times in the document. Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords. 6. Total length of all the keywords can be up to 255 characters. including punctuation marks in between keywords. Characters overlapping illustrations and diagrams . Load the document in the ScanSnap. The following types of documents (characters) may not be recognized correctly. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).Documents written in languages other than the specified language .g. When you check keywords in Adobe Acrobat or Adobe Reader.Documents including texts written in italic characters . Better results in text recognition may be achieved by changing the color mode or increasing the resolution: .Documents with small characters scanned at a low resolution .

1. 2. change the settings by following the procedure below. 164 . Select [Scan Button Settings] from the Right-Click Menu. To set passwords to PDF files.Using the ScanSnap in Various Ways (for Windows users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for the PDF files when saving the scanned image data as PDF files. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. Confirm that [PDF (*. The password-protected PDF files cannot be opened unless a Document Open password is entered. Click the [Option] button in the [File option] tab. When you use the Quick Menu.pdf)] is selected in the [File format] drop-down list. The [PDF file format option] dialog box appears. You can protect important information by setting a password for private or confidential documents. The ScanSnap setup dialog box appears. you cannot set passwords to scanned documents.

You can set a different password per scan. 165 . To set a different password per scan Clear the [Use a fixed password] check box. Select the [Set a password for PDF file] check box.Using the ScanSnap in Various Ways (for Windows users) 3.

< = > ? @ [ \ ] ^ _ ` { | } ~ 4. 166 . The same password is used for all PDF files. 2. 5. a-z. For details. Load the document in the ScanSnap. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters: A-Z. Click the [OK] button to close all open dialog boxes. / : . Type in the same password in the [Password] and [Confirm] fields. Select the [Use a fixed password] check box.Using the ScanSnap in Various Ways (for Windows users) To use a preset password 1. 0-9 Symbols:! " # $ % & ' ( ) * + .. . You do not have to type in a password every time a document is scanned.

Scanning starts. The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters: A-Z. When the [Use a fixed password] check box is cleared in Step 3. Press the [Scan] button on the ScanSnap. In the [Password] and [Confirm] fields. < = > ? @ [ \ ] ^ _ ` { | } ~ If you click the [Cancel] button. 167 .Using the ScanSnap in Various Ways (for Windows users) 6. there is no way to open the PDF file. 0-9 Symbols: ! " # $ % & ' ( ) * + . a-z. and then click the [OK] button. type in the same password. the following dialog box appears. / : . If you forget its password. The scanned image data is saved as a password-protected PDF file.. the PDF file is saved without a password. ..

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . change or save scan settings. . . . . . . . . . . . . . 181 About Actions . . . . . . . . . . . . . . ScanSnap Manager Icon and Operations . . . . . . . . 172 Setting the ScanSnap . . . . . 169 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . 240 168 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Using the ScanSnap in Various Ways . . use the ScanSnap in various ways and each ScanSnap function.Using the ScanSnap (for Mac OS Users) This chapter explains how to perform a scan with the ScanSnap. . . . . . . . . . . . . . . . . . . . .

169 . The icon automatically appears in the Dock when Mac OS is started up.ScanSnap Manager Icon and Operations (for Mac OS users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Normally. This guide uses examples of power cable connection. the ScanSnap Manager icon is added in the Dock. The appearance of the icon changes according to the communication status as shown below. change the scan settings. Status Communicating Icon in Dock Power cable connection: USB bus power cable connection: Not communicating Click this icon while pressing the [control] key on the keyboard to display the menu where you can start scanning. The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. or check the status of the consumables.

You can reset the consumable counters after replacing the consumables. Adds the ScanSnap Manager icon to the Dock.6. Follows [Settings] for other settings. "Changing the Scan Settings" (page 181) Displays the Profile menu. Scans only one side of the document. Exits ScanSnap Manager. Follows [Settings] for other settings.Profile Management] window.ScanSnap Manager Icon and Operations (for Mac OS users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon [control] key on the keyboard. You cannot select [Profile Management] when the [Use Quick Menu] checkbox is selected in the ScanSnap setup window. Displays the ScanSnap setup window. "Profile Menu" (page 171) Displays the [ScanSnap Manager . "Saving Scan Settings" (page 183) Displays the [ScanSnap Manager . "Consumables" (page 286) Displays the [Help]. Displays the contents of the [ScanSnap] folder by using the Finder.Check consumable status] window. Hides or redisplays all windows of ScanSnap Manager that are being displayed. and [Preferences] windows. "Finishing ScanSnap Operation" (page 180) * : In Mac OS X v10. Scan settings are configured in this window. 170 . [Version Information]. Profile Profile Management Check consumable supplies Help Keep in Dock (*) Open at Login (*) Show in the Finder (*) Hide/Show Quit Automatically launches ScanSnap Manager when Mac OS is started up. while pressing the Click while pressing the [control] key on the keyboard Item Duplex scan Simplex scan Settings Function Scans both sides of the document. [Online Update] (page 303). select the [Options] sub-menu to display these items.

you can select a profile from the Profile menu. Click Profile menu example You can switch to the previously saved scan settings by selecting a profile from the Profile menu. refer to "Saving Scan Settings" (page 183). If the current ScanSnap Manager overwrote its previous version when it was installed. If you are not using the Quick Menu. Clear the [Use Quick Menu] checkbox in the ScanSnap setup window to display the Profile menu. For details about how to save and manage profiles. The Profile menu does not appear when this checkbox is selected. 171 . .ScanSnap Manager Icon and Operations (for Mac OS users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon Currently saved profiles are displayed in a list. You can also display the Profile menu by selecting [Profile] from ScanSnap Manager menu. profiles saved in the previous version of ScanSnap Manager are carried over.

ADF paper chute (cover) The ScanSnap is turned on and the ScanSnap Manager icon changes from . 3. The ScanSnap Manager icon appears in the Dock when Mac OS is started up. 4. Make sure that the power cable is connected to the ScanSnap properly. Turn on the computer.How to Perform a Scan (for Mac OS users) How to Perform a Scan This section explains how to perform a scan with the ScanSnap. There is no need to disconnect and reconnect the ScanSnap if it is already connected to your computer. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap. Open the ADF paper chute (cover) of the ScanSnap. There may be a slight delay before the ScanSnap Manager icon changes to depending on your computer's performance. to 172 . ■ Preparation 1. 2. operating environment and load such as when there are many programs running at the same time.

Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. from the Finder. Check that the ScanSnap Manager icon is displayed in the Dock. select [Accounts] [My Account] [Login Items] [+] [ScanSnap Manager] in the [System Preferences] window to add ScanSnap Manager.How to Perform a Scan (for Mac OS users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. The ScanSnap setup window appears. For details about scanning documents without using the Quick Menu. If the ScanSnap Manager does not appear in the Dock when Mac OS is started up. 3. 2. 1. Select [Settings] from the ScanSnap Manager menu. select [Applications] and double-click [ScanSnap] [ScanSnap Manager] to start up ScanSnap Manager. Select the [Use Quick Menu] checkbox. If the ScanSnap Manager icon is not displayed. 173 . refer to "Without Using the Quick Menu" (page 177).

The profile automatically switches to [Customize] if you change the scan settings. You can customize settings according to your preferences. Click one of the profile buttons. Settings are [Normal] (Color/Gray: 150 dpi. 5. It is recommended to select this button when you want to reduce the scanned file size. refer to "Changing the Scan Settings" (page 181). and [High Quality] buttons. Load the document in the ScanSnap. Use this button when you want to scan documents in high quality. [Small File]. Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition. B&W: 300 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. Click the [Apply] button in the ScanSnap setup window. The default settings are the same as the [Recommended] settings. B&W: 600 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. For information on how to load documents. 7. refer to "How to Load Documents" (page 28). For information on how to change scan settings. [Small File] button [High Quality] button [Customize] button The [Small File] button is selected in default. 6. Settings are [Best] (Color/Gray: 300 dpi. You cannot change the settings for the [Recommended]. Profile Button [Recommended] button Description Settings are [Auto] for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 174 .How to Perform a Scan (for Mac OS users) 4.

The [Scan] button on the ScanSnap flashes blue during scanning. Scan to E-mail 175 . The corresponding action of the selected item is performed. Scanning can also be started from the ScanSnap Manager menu. Item Scan to Folder Description PDF or JPEG files are created from the scanned image data and saved in a specified folder. The following window appears to show the scanning progress. For information on how to continue the process after you select this item. For information on how to continue the process after you select this item. Do not close the ADF paper chute (cover) during scanning.How to Perform a Scan (for Mac OS users) 8. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. The [Scan] button setting is set to [Duplex Scan (Double-sided)] by default. refer to "Saving Data in a Specified Folder" (page 198). Do not switch users during scanning. For more details. Do not connect and disconnect the ScanSnap and other USB devices during scanning. 9. and an e-mail program starts with the PDF or JPEG files attached to an e-mail message. For more details. PDF or JPEG files are created from the scanned image data. refer to "ScanSnap Manager Menu" (page 170). Press the [Scan] button on the ScanSnap. click an icon for the item to be performed. Scanning starts. refer to "Changing the Scan Settings" (page 181). refer to "Attaching Files to E-Mail" (page 205). From the Quick Menu. The Quick Menu appears when the scanning is completed.

For information on how to change scan settings. refer to "Converting into Word/Excel Documents" (page 219) Saves the image data of scanned business cards in Cardiris.How to Perform a Scan (for Mac OS users) Item Scan to Print Description Scanned image data is printed. refer to "Automatic Linkage with Applications" (page 194). Do not move. refer to "Changing the Scan Settings" (page 181). When Cardiris starts up and becomes active (Cardiris selected in the menu). refer to "Scanning Business Cards" (page 226). 176 . refer to "Converting into Word/Excel Documents" (page 219) Text recognition is performed on the scanned image data which is then converted to an Excel file. delete. the settings of which are used for scanning. Automatic linkage is disabled when the application is not active. *2 : Only displayed when Cardiris is installed. ScanSnap Manager automatically links with the active application. select the [Scanning] tab [Option] button [Setting for text only document] checkbox in the ScanSnap setup window. *3 : Only displayed when iPhoto 5 or later is installed. For information on how to continue the process after you select this item. For information on how to continue the process after you select this item. Text recognition is performed on the scanned image data which is then converted to a Word file. refer to "Using the ScanSnap as a Copy Machine" (page 213). You cannot perform scanning when the Quick Menu is displayed. For information on automatic linkage. Either select an item from the Quick Menu and finish the process. For information on how to continue the process after you select this item. refer to "Saving Data in iPhoto" (page 235). The output image may slightly differ from the original document in size. Before scanning documents of printed or handwritten text. or rename the scanned image data in other applications while the Quick Menu is displayed. Scan to Word (*1) Scan to Excel(*1) Cardiris (*2) iPhoto (*3) *1 : Only displayed when ABBYY FineReader for ScanSnap is installed. Saves the scanned image in iPhoto. or close the Quick Menu before you perform the next scan. For information on how to continue the process after you select this item. For information on how to continue the process after you select this item.

Refer to "Using the Quick Menu" (page 173) to select an action from the Quick Menu after documents are scanned. Check that the ScanSnap Manager icon is displayed in the Dock. Select [Settings] from the ScanSnap Manager menu. Clear the [Use Quick Menu] checkbox. The ScanSnap setup window appears. you cannot specify an action to be executed after scanning or an application to link with. from the Finder. When the [Use Quick Menu] checkbox is selected.How to Perform a Scan (for Mac OS users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. select [Accounts] [My Account] [Login Items] [+] [ScanSnap Manager] in the [System Preferences] window to add ScanSnap Manager. select [Applications] and double-click [ScanSnap] [ScanSnap Manager] to start up ScanSnap Manager. 2. 1. 3. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. 177 . If the ScanSnap Manager does not appear in the Dock when Mac OS is started up. If the ScanSnap Manager icon is not displayed.

Select a profile by either of the following: [Profile] pop-up menu in the ScanSnap setup window Profile menu 5. Load the document in the ScanSnap. Select a profile to be executed after scanning is completed. For information on how to load documents.How to Perform a Scan (for Mac OS users) 4. refer to "How to Load Documents" (page 28). 178 .

Scanning starts. Press the [Scan] button on the ScanSnap. The [Scan] button on the ScanSnap flashes blue during scanning. [Color mode: Auto Color Detection]. For information on automatic linkage. select the [Scanning] tab [Option] button [Setting for text only document] checkbox in the ScanSnap setup window. Before scanning documents of printed or handwritten text. For more details. refer to "Changing the Scan Settings" (page 181). You can also start the scanning from the ScanSnap Manager menu. For information on how to change scan settings. documents are scanned by the following settings: [Image quality: Normal]. the settings of which are used for scanning. The [Scan] button setting is set to [Duplex Scan (Double-sided)] by default. Do not close the ADF paper chute (cover) during scanning. The output image may slightly differ from the original document in size. The following window appears to show the scanning progress. refer to "Changing the Scan Settings" (page 181). By default. the corresponding action of the selected profile is performed. When Cardiris is started and becomes active (Cardiris selected in the menu).How to Perform a Scan (for Mac OS users) 6. refer to "Automatic Linkage with Applications" (page 194). For more details. [Scanning side: Duplex Scan]. ScanSnap Manager automatically links with the active application. Do not connect and disconnect the ScanSnap and other USB devices during scanning. The application that starts after scanning varies depending on what is selected in the [Application] tab in the ScanSnap setup window. Do not switch users during scanning. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. refer to the ScanSnap Manager Help. refer to "ScanSnap Manager Menu" (page 170). When scanning is completed. For details. 179 . Automatic linkage is disabled when the application is not active.

Select [Applications] [ScanSnap] [ScanSnap Manager] from the Finder to start up ScanSnap Manager when you want to use the ScanSnap. 180 . Therefore. Disconnect the USB cable from your computer. you do not have to exit ScanSnap Manager. you do not have to worry about turning the power on/off as long as the ScanSnap is connected to a computer. You cannot use the ScanSnap after exiting ScanSnap Manager. Disconnecting the ScanSnap 1. 2. Normally. The ScanSnap is turned on/off in conjunction with the computer or opening/closing of the ADF paper chute (cover). Disconnect the power cable or the USB bus power cable from the AC outlet or the computer. Close the ADF paper chute (cover) to turn off the ScanSnap.How to Perform a Scan (for Mac OS users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. The ScanSnap Manager icon in the Dock changes from to . 3.

Change the scan settings in each tab in the ScanSnap setup window. refer to the ScanSnap Manager Help. 3. 1. if it was closed in detail view mode. You can also open the ScanSnap setup window by pressing simultaneously the [command ( )] and [S] keys on the keyboard. The ScanSnap setup window appears. automatic linkage with applications. Select [Settings] from the ScanSnap Manager menu. For example. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. ■ Changing the Scan Settings Use the ScanSnap Manager menu to change scan settings for ScanSnap. 181 . This operation is only enabled when ScanSnap Manager is active (when "ScanSnap Manager" is displayed in the top menu). the window is displayed in detail mode the next time you open it. 2. The following items can be changed in each tab: For details. Click the [Detail] button to switch to the detail view mode. Outline view Detail view The ScanSnap setup window retains the display status from the last time the ScanSnap was used.Setting the ScanSnap (for Mac OS users) Setting the ScanSnap This section explains how to change and save scan settings. and windows displayed during scanning. The following explains how to change the settings.

Scanning (Which image quality to scan with. each with a preset number of pages [Paper] tab . gray or black & white. and in which language to perform text recognition.Paper size of documents (paper size detection) . scanning does not start even if you press the [Scan] button on the ScanSnap. refer to "Setting Items With/Without the Quick Menu" (page 311). 4.) . the ScanSnap setup window closes and scanning starts. For information on items that can be set. [Allow automatic image rotation]. [Allow automatic blank page removal].) [File option] tab .Whether to perform text recognition on character strings in the scanned image data to convert the file to a searchable PDF file (Whether to convert all pages or the first page only. 182 . [Correct skewed character strings automatically].Whether to detect multifeed [Compression] tab .File size of the scanned image data (compression rate) Scan settings vary depending on the scanning method. and [Continue scanning after current scan is finished].Whether to include all scanned image data in a single PDF file.File name used for saving the scanned image data [Scanning] tab . and in which language to perform text recognition.pdf. simplex or duplex modes for scanning. Changes made up to this point are saved and documents are scanned by these settings.Application to be used with the ScanSnap [Save] tab .Folder in which scanned image data is saved . Note that when other windows are open. Click the [Apply] button. use color.jpg) . enable or disable [Setting for text only document].Setting the ScanSnap (for Mac OS users) [Application] tab . *. Scan settings are changed. When you press the [Scan] button on the ScanSnap while the ScanSnap setup window is displayed. or create PDF files.Whether to perform text recognition on a marked character string in the scanned image data and set the character string as a keyword for the PDF file (Whether to perform text recognition only on the first marked section or all marked sections to be added as keywords.) .File format of the scanned image data (*.

For information on how to change scan settings. The procedure is as follows: 183 . Only one profile can be saved when scanning using the Quick Menu. You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon . You can easily switch to the profile you want by just clicking on it.Setting the ScanSnap (for Mac OS users) ■ Saving Scan Settings You can save up to 20 sets of pre-defined settings called profiles in the Profile Menu. The description here applies only when the Quick Menu is not used. you do not have to open the ScanSnap Manager window to change settings every time you perform a scan. refer to "Changing the Scan Settings" (page 181). Click Profile menu Once the frequently used scan settings are saved as profiles.

3. Select [Settings] from the ScanSnap Manager menu. 184 . For details about each tab.Setting the ScanSnap (for Mac OS users) Saving Profiles 1. This function is not available when the [Use Quick Menu] checkbox is selected. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. refer to the ScanSnap Manager Help. Change the scan settings in each tab in the ScanSnap setup window. The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox.

185 . Type in a new profile name and click the [OK] button. 5.Setting the ScanSnap (for Mac OS users) 4. The new profile appears in the [Profile] pop-up menu. The [Add new profile] window appears. Select [Add Profile] from the [Profile] pop-up menu.

186 . The [ScanSnap Manager . Drag the profile you want to move to arrange profiles in a different order. 1.Setting the ScanSnap (for Mac OS users) 6.Profile Management] window. 2. Up to 20 profiles can be saved including the [Standard] profile.Profile Management] window appears. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager . The new profile is saved. Select [Profile Management] from the [Profile] pop-up menu in the ScanSnap setup window or from the ScanSnap Manager menu. You can change the displayed order of profiles except for the [Standard] profile. 3. Click the [Apply] button.

Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.Setting the ScanSnap (for Mac OS users) Changing Settings for Saved Profiles 1. Clear the [Use Quick Menu] checkbox. Select the profile you want to change from the [Profile] pop-up menu. This function is not available when the [Use Quick Menu] checkbox is selected. 3. 187 . The ScanSnap setup window appears. 2.

Setting the ScanSnap (for Mac OS users) 4. For details about each tab. click the [Apply] button. refer to the ScanSnap Manager Help. When you finish changing the settings for the selected profile. Change the scan settings in each tab in the ScanSnap setup window. 5. The scan settings are changed. 188 .

Setting the ScanSnap (for Mac OS users) Renaming Profiles 1. The [ScanSnap Manager-Profile Management] window appears. 189 . Select [Profile Management] from the [Profile] pop-up menu.Profile Management] window by selecting [Profile Management] from the ScanSnap Manager menu. This function is not available when the [Use Quick Menu] checkbox is selected. Select [Settings] from the ScanSnap Manager menu. 3. You can also display the [ScanSnap Manager . The ScanSnap setup window appears. 2. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Clear the [Use Quick Menu] checkbox.

The profile is renamed.Setting the ScanSnap (for Mac OS users) 4. and select [Rename]. click the [ left corner.Profile Management] window. 5. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager . Type in a new name. ] button in the lower The name field of the profile becomes editable. 190 . 6. Select the profile you want to rename.

191 . Click the [Apply] button in the ScanSnap setup window.Setting the ScanSnap (for Mac OS users) 7. The process is completed.

Select [Profile Management] from the [Profile] pop-up menu. 3. This function is not available when the [Use Quick Menu] checkbox is selected.Profile Management] window appears. The ScanSnap setup window appears. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The [ScanSnap Manager . Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Select [Settings] from the ScanSnap Manager menu. 192 . 2.Profile Management] window by selecting [Profile Management] from the ScanSnap Manager menu. You can also display the [ScanSnap Manager .Setting the ScanSnap (for Mac OS users) Deleting Profiles 1. Clear the [Use Quick Menu] checkbox.

5.Profile Management] window. The selected profile is deleted.Setting the ScanSnap (for Mac OS users) 4. Select the profile you want to delete from the list and click the [ button. Click the [ 6. 193 . ] The [Standard] profile cannot be deleted. ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager . The process is completed. Click the [Apply] button in the ScanSnap setup window.

Business cards are scanned with the current scan settings except when the following is set in the [Scanning] tab: . ScanSnap Manager automatically links with Cardiris in which the scanned card image is displayed without the Quick Menu appearing after scanning. The interaction between Cardiris and ScanSnap Manager ends once Cardiris is no longer active.Image quality: Auto 194 . Even when the ScanSnap is in Quick Menu mode.Setting the ScanSnap (for Mac OS users) ■ Automatic Linkage with Applications Cardiris automatically links with ScanSnap Manager upon startup. in which the scanned card image is displayed. When you scan business cards by pressing the [Scan] button when Cardiris is active (when the menu is Cardiris). ScanSnap Manager automatically links with Cardiris.

Clear the [Show the scan progress status (recommended)] checkbox. 195 .Preferences] window appears. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Hiding the Scanning Progress Status You can change the settings to hide the [ScanSnap Manager . 2. the number of pages that has been saved to file. the [ScanSnap Manager . Also. This window shows the current processing status. The [ScanSnap Manager . 1. and summary of the current scan settings. you can stop scanning by clicking the [Stop] button.Image scanning and file saving] window by following the procedure below.Image scanning and file saving] window appears on the computer screen. The [ScanSnap Manager . Select [Help] [Preferences] from the ScanSnap Manager menu.Setting the ScanSnap (for Mac OS users) ■ Showing the Scanning Progress Status When scanning starts.Image scanning and file saving] window automatically closes after saving the image data of the last page scanned.

the current number of pages saved is indicated on the ScanSnap Manager icon powered connection) in the Dock.Preferences] window.Setting the ScanSnap (for Mac OS users) 3. When the scanning progress status window is not displayed. ( for USB bus 196 . The [ScanSnap Manager .Image scanning and file saving] window is hidden from next scanning on. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager .

Actions allow you to: Share the scanned document files with others. you can inform others of the destination folder path by an e-mail message automatically created with the path stated. Simply press the [Scan] button to print the documents with a printer. The following are explanations on how to use Actions. Use a printer rather than a copy machine to make copies of documents. Simply press the [Scan] button.About Actions (for Mac OS users) About Actions The ScanSnap keeps the frequently-used functions available as Actions to help with your office work. Simply press the [Scan] button to save. In addition. You can save scanned image files directly in a shared folder on a network upon scanning. Quote text from your paper documents when you do not want to type it. manage and browse the catalogs and pamphlets converted into digital data directly in iPhoto. Send document files to participants of a meeting via e-mail. Simply press the [Scan] button. and you can manage business cards with Cardiris. File and organize a large number of business cards. and you can get the scanned image data text recognized and converted into a Word or Excel document. 197 . Convert catalogs and pamphlets into digital data and save them. Simply press the [Scan] button to quickly send an e-mail message with the document files attached.

The following e-mail programs are supported: Mail Microsoft Entourage 2004 for Mac Microsoft Entourage 2008 for Mac 198 . By using this action. you can inform others of the destination folder path by an e-mail message automatically created with the path stated. In addition.About Actions (for Mac OS users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder. you can save the scanned image data in a folder on the network to share information among others. The application configured in Mail when you start up Mail and select [Mail] menu [Preferences] [General] button [Default email reader] is used as the e-mail program.

Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 199 .About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu. the Quick Menu appears. Scanning starts. 3. The [Scan to Folder] window appears. Load the document in the ScanSnap. 2. For details. When scanning is completed. 1. Click the [Scan to Folder] icon. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Press the [Scan] button on the ScanSnap.

About Actions (for Mac OS users) 4. You can also change file names. Preview 200 . and specify whether to state a path to the destination folder in an e-mail message to notify others. Check the scanned image in the [Scan to Folder] window. refer to ScanSnap Manager Help. For details about the [Scan to Folder] window. destination folders.

About Actions (for Mac OS users)

5. Click the [Save] button.
The scanned image data is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created showing the destination folder path where the file is saved.

After the Quick Menu is displayed and before the [Scan to Folder] window is closed, you cannot perform a scan with the ScanSnap. Close the [Scan to Folder] window before scanning the next document. Do not move, delete, or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to Folder] window is closed.

201

About Actions (for Mac OS users)

Without using the Quick Menu
To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.

1. Select [Settings] from the ScanSnap Manager menu.
Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The ScanSnap setup window appears.

2. In the [Application] pop-up menu in the [Application] tab, select [Scan to
Folder].

You can also configure the profile by selecting [Scan to Folder] from the [Profile] pop-up menu or the Profile menu. When you save the desired settings as profiles, they can be selected from the Profile menu next time you perform a scan. For more details about how to save scan settings, refer to "Saving Scan Settings" (page 183).

3. Click the [Apply] button.

202

About Actions (for Mac OS users)

4. Click the [

] button in the upper left corner or press the [esc] key to

close the ScanSnap setup window.
The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.

5. Load the document in the ScanSnap.
For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).

6. Press the [Scan] button on the ScanSnap.
Scanning starts. When scanning is completed, the [Scan to Folder] window appears.

7. Check the scanned image in the [Scan to Folder] window.
You can also change file names, destination folders, and specify whether to state a path to the destination folder in an e-mail message to notify others. For details about the [Scan to Folder] window, refer to ScanSnap Manager Help.

Preview

203

About Actions (for Mac OS users)

8. Click the [Save] button.
The scanned image data is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved.

When the [Scan to Folder] window is displayed, you cannot perform scanning with the ScanSnap. Close the [Scan to Folder] window before scanning the next document. Do not move, delete or rename the scanned image data in other applications when the [Scan to Folder] window is displayed.

204

About Actions (for Mac OS users)

■ Attaching Files to E-Mail
This section explains how to send the scanned image data by e-mail.

The application configured in Mail when you start up Mail and select [Mail] menu [Preferences] [General] button [Default email reader] is used as the e-mail program. The following e-mail programs are supported: Mail Microsoft Entourage 2004 for Mac Microsoft Entourage 2008 for Mac

205

About Actions (for Mac OS users)

Using the Quick Menu
To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.

1. Load the document in the ScanSnap.
For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).
Up to ten files can be attached to an e-mail message. Scanning multiple sheets with the scan settings shown below creates multiple files. Pay attention to the number of sheets loaded: File format: JPEG (*.jpg) [Generate one PDF file per (n) page(s)] checkbox is selected

2. Press the [Scan] button on the ScanSnap.
Scanning starts. When scanning is completed, the Quick Menu appears.

3. Change settings for [Scan to E-mail] (If you do not want to change any
settings, go to Step 4.).
1. Click [Settings] under the [Scan to E-mail] icon.

The [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window refer to ScanSnap Manager Help.

3. Click the [OK] button to close the [Scan to E-mail - Options] window.

206

For details about the [Scan to E-mail] window. Check the scanned image in the [Scan to E-mail] window. If you clear the [Show preview] checkbox in Step 3. refer to ScanSnap Manager Help.About Actions (for Mac OS users) 4.. 5. Click the [Scan to E-mail] icon. and the files are attached to an e-mail message. You can also change file names and specify whether to save scanned files after sending them by e-mail. an e-mail program starts. Preview 207 . The [Scan to E-mail] window appears.

or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to E-mail] window is closed. delete. An e-mail program is started and the files are attached to an e-mail message.About Actions (for Mac OS users) 6. After the Quick Menu is displayed and before the [Scan to E-mail] window is closed. 208 . Do not move. you cannot perform a scan with the ScanSnap. Close the [Scan to E-mail] window before scanning the next document. Click the [Attach to E-mail] button.

Select [Settings] from the ScanSnap Manager menu. 209 . you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. 1. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. In the [Application] pop-up menu in the [Application] tab. 2. When you save the desired settings as profiles. For more details about how to save scan settings. You can also configure the profile by selecting [Scan to E-mail] from the [Profile] pop-up menu or the Profile menu. refer to "Saving Scan Settings" (page 183). select [Scan to E-mail]. The ScanSnap setup window appears.About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. they can be selected from the Profile menu next time you perform a scan.

Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Click the [Application Setting] button. Change settings for the [Scan to E-mail] (If you do not want to change any settings. For details about the [Scan to E-mail . 1.). Click the [Apply] button in the ScanSnap setup window.About Actions (for Mac OS users) 3.Options] window appears. refer to ScanSnap Manager Help. Click the [OK] button to close the [Scan to E-mail .Options] window. 2. Change the settings. go to Step 4.Options] window. The [Scan to E-mail . 3. 210 . 4. 5. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.

About Actions (for Mac OS users) 6. Up to ten files can be attached to an e-mail. Press the [Scan] button on the ScanSnap. the [Scan to E-mail] window appears.. Scanning starts. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). You can also change file names and specify whether to save scanned files after sending them by e-mail.jpg) [Generate one PDF file per (n) page(s)] checkbox is selected 7. For details. Pay attention to the number of document sheets loaded: File format: JPEG (*. Scanning a document with multiple sheets with the scan settings shown below creates multiple files. and the files are attached to an e-mail message. 8. For details about the [Scan to E-mail] window. Load the document in the ScanSnap. If you clear the [Show preview] checkbox in Step 3. Check the scanned image in the [Scan to E-mail] window. When scanning is completed. an e-mail program starts. refer to ScanSnap Manager Help. Preview 211 .

Do not move.About Actions (for Mac OS users) 9. When the [Scan to E-mail] window is displayed. Close the [Scan to E-mail] window before scanning the next document. An e-mail program is started and the file is attached to an e-mail message. you cannot perform scanning with the ScanSnap. 212 . delete. Click the [Attach to E-mail] button. or rename the scanned image data in other applications when the [Scan to E-mail] window is displayed.

and then print it by using Preview. Depending on the document condition and scan settings. You may change the settings and select another printer after scanning.About Actions (for Mac OS users) ■ Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer. the scanned image to be printed may have shadows (appearing as lines) on its edges. save the image data to file first. To print out the image data of a document that has no margins. 213 . By default. Adobe Acrobat or Adobe Reader. the printer set as [Default Printer] in the Mac OS is used. You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer.

2. For details about the [Scan to Print .About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu.). 1.Options] window. Change settings for the [Scan to Print] (If you do not want to change any settings. Press the [Scan] button on the ScanSnap. Click [Settings] under the [Scan to Print] icon. Change the settings. Click the [OK] button to close the [Scan to Print . 2. 1. Load the document in the ScanSnap. When scanning is completed. 3. The [Scan to Print . Scanning starts. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).Options] window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. 3. refer to ScanSnap Manager Help. go to Step 4. the Quick Menu appears.Options] window appears. For details. 214 .

refer to the ScanSnap Manager Help. 5. Configure print setup options in the [Print] window. Click the [Scan to Print] icon. Click the [Print] button.About Actions (for Mac OS users) 4. Do not move. delete. 215 . You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed. or rename scanned image data in other applications after the Quick Menu is displayed and before the [Print] window is closed. 6. After the Quick Menu is displayed and before the [Print] window is closed. Printing is performed. Close the [Print] window before scanning the next document. The [Print] window appears. For details about [Print] window. you cannot perform a scan with the ScanSnap.

For more details about how to save scan settings. they can be selected from the Profile menu next time you perform a scan. The ScanSnap setup window appears. select [Scan to Print]. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. 216 . Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. You can also configure the profile by selecting [Scan to Print] from the [Profile] pop-up menu or the Profile menu. you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. 2. Select [Settings] from the ScanSnap Manager menu. refer to "Saving Scan Settings" (page 183).About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu. From the [Application] pop-up menu in the [Application] tab. When you save the desired settings as profiles.

Click the [Application Setting] button. 5. Change settings for the [Scan to Print] (If you do not want to change any settings.). go to Step 4.Options] window appears. For details about the [Scan to Print . Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 4. 1. The [Scan to Print . Click the [Apply] button in the ScanSnap setup window.Options] window. Change the settings.Options] window. 217 . refer to ScanSnap Manager Help.About Actions (for Mac OS users) 3. Click the [OK] button to close the [Scan to Print . 3. 2. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.

Printing is performed. When scanning is completed. 7. For details about [Print] window. delete. Press the [Scan] button on the ScanSnap. refer to the ScanSnap Manager Help. You cannot perform scanning when the [Print] window is displayed. Configure print setup options in the [Print] window. 218 . the [Print] window appears. Close the [Print] window before scanning the next document. For details. Load the document in the ScanSnap. or rename the scanned image data in other applications while the [Print] window is displayed. 8.About Actions (for Mac OS users) 6. Scanning starts. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 9. Click the [Print] button. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed. Do not move.

If Excel is not installed in your computer.About Actions (for Mac OS users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image data into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. text-only results of converted documents to Word will be displayed in TextEdit. you cannot view documents converted to Excel. ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel: . ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition. 219 . Install these programs to view the converted documents on your computer. Use this function in a computer environment where Word and Excel are installed. the conversion result is saved to a file. In addition. If you use either Word or Excel together with this function. but the conversion result may not be displayed even if the [Open file after recognition] checkbox is selected on the [FineReader for ScanSnap Preferences] window. do not use Word or Excel while this function is being executed. If Word is not installed in your computer.Word: 2004 / 2008 .Excel: 2004 / 2008 Do not use this function while you are working in Word or Excel.

Characters overlapping illustrations and diagrams .) When converting to Excel files. Documents upside down or in landscape orientation cannot be recognized properly.Underlined. photographs and characters written vertically. Shaded characters .Character font and size .Documents with many decorated characters e.Superscript/subscript The following types of documents (characters) may not be recognized correctly.Character and line spacing . photographs and characters written vertically are not reproduced. When converting to Excel files. graphs and charts.Documents written in languages other than the specified language .Suitable for conversion Simple tables in which every border connects to the outer frame. check whether the documents you want to convert are suitable for conversion according to the following guidelines: Scan to Word .g. graphs and charts. It cannot perform text recognition for files created using Adobe Acrobat or other applications. . nested tables containing sub-tables. Scan to Excel .Suitable for conversion Documents created by using simple page layout with one or two columns. The optical character recognition has the following features. and length/width of graphs and tables is not duplicated. Before performing text recognition. diagrams. .Documents containing small characters (smaller than 10 points) . or load documents face down in portrait orientation. magazines or newspapers. 220 . if the recognition result exceeds 65. Only tables and character strings are reproduced.About Actions (for Mac OS users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap.Documents with characters on an unevenly colored background e.Documents of complex layouts as well as documents including unreadable characters (It may take extra time to process text recognition for these documents. the conversion result is saved as separate files.Skewed documents .536 lines.Documents including handwritten characters . In the ScanSnap setup window. even if the [Generate one PDF file per (n) page (s)] checkbox is selected in the [File option] tab [Option].Documents with many characters contacting underlines or borders . complex tables with too many borders.g.g.) The following parameters may not be reproduced as they are in the original document.Not suitable for conversion Documents with table without borders. such as brochures.Documents with characters on a patterned background e. tables and letters. This program can perform text recognition only for PDF files created by using the ScanSnap. no more results are output. diagrams. Better results in text recognition may be achieved by changing the color mode or increasing the resolution: .Not suitable for conversion Documents created by using complex page layout comprised of diagrams. (Diagrams. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: . Decorated characters (embossed/outlined) . information about the layout of the entire document. bold and italic characters . Select the [Allow automatic image rotation] checkbox (page 249).

select [FineReader for ScanSnap] menu [Preferences] to display the following window. For details about how to configure settings. Then. refer to the ABBYY FineReader for ScanSnap Help. 221 .About Actions (for Mac OS users) You can change the scan settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] [ABBYY FineReader for ScanSnap] [FineReader for ScanSnap Preferences].

Scanning starts. When scanning is complete.About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu. For details. Select either [Recommended] or [High Quality] button. Click the [Apply] button in the ScanSnap setup window. 1. 4. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. 222 . the Quick Menu appears. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window when you convert documents into Word or Excel files. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Press the [Scan] button on the ScanSnap. Select [Settings] from the ScanSnap Manager Menu. 6. 2. The ScanSnap setup dialog box appears. Load the document into the ScanSnap. 5. 3. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.

About Actions (for Mac OS users) 7. 223 . delete. When the conversion is completed. or rename the scanned image data in other applications while the Quick Menu is displayed.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup window. an error message will appear. Wait until the conversion is over to scan another document. You cannot perform scanning when the Quick Menu is displayed.rtf) and Excel documents.xls). scanned data cannot be converted into a Word or Excel file. Do not move. Word or Excel starts up. in XLS format (. The following window appears and conversion is started. Word documents are saved in RTF format (. When [JPEG(*. If you click either of these icons. B&W: 400 dpi)] or higher resolution for [Image quality] in the [Scanning] tab in the ScanSnap setup window. It is recommended to select [Better (Color/Gray: 200 dpi. Click the [Scan to Word] or [Scan to Excel] icon. displaying the converted document in the applicable format.

In the [Application] pop-up menu in the [Application] tab. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. You can also set the profile by selecting [Scan to Word] or [Scan to Excel] from the [Profile] pop-up menu or from the Profile menu. 2. Select [Settings] from the ScanSnap Manager menu. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window when you convert documents into Word or Excel files. refer to "Saving Scan Settings" (page 183). they can be selected from the Profile menu next time you perform a scan. you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. The ScanSnap setup window appears. For more details about how to save scan settings. select [Scan to Word] or [Scan to Excel]. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 224 . When you save the desired settings as profiles.About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu. 1.

Word or Excel starts up. Click the [Apply] button in the ScanSnap setup window. displaying the converted document in the applicable format. When the conversion is completed. 225 . Scanning starts. Load the document into the ScanSnap. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. It is recommended to select [Better (Color/Gray: 200 dpi. 5.About Actions (for Mac OS users) 3. For details. 4. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. 6. The following window appears and conversion is started. Word documents are saved in RTF format (. Press the [Scan] button on the ScanSnap. B&W: 400 dpi)] or higher resolution for [Image quality] in the [Scanning] tab in the ScanSnap setup window.xls).rtf) and Excel documents in XLS format (. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).

226 .About Actions (for Mac OS users) ■ Scanning Business Cards This section explains how to manage image data of scanned business cards in Cardiris.

Select either [Recommended] or [High Quality] button. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu. 4. 3. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window when you scan business cards. 2. 1. The ScanSnap setup window appears. Click the [Apply] button in the ScanSnap setup window. you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. 227 . Select [Settings] from the ScanSnap Manager menu. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.

Scanning starts. Click the [Cardiris] icon. You cannot perform scanning when the Quick Menu is displayed. or rename the scanned image data in other applications when the Quick Menu is displayed. 6. When scanning is completed. Press the [Scan] button on the ScanSnap. load business cards in a pile. To scan multiple business cards. Complete the interaction with Cardiris before scanning another document. Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. 7. Do not move. the Quick Menu appears. The Cardiris window appears. Load the business card so that the front side faces the ADF paper chute (cover). Load a business card in the ScanSnap.About Actions (for Mac OS users) 5. delete. 228 .

229 . [Card Style] button Card image [Send] button [Format] button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. To recognize a business card of a different language from the one currently set in Cardiris. Check the scanned card image and the text recognition result. click the [Card Style] button and change the country setting. For details about the functions of Cardiris and how to use it. refer to Cardiris GETTING STARTED and Cardiris Help. Do not exit Cardiris while setup or message window is open.About Actions (for Mac OS users) 8. The recognition result is displayed under the card image.

When you save the desired settings as profiles. select [Cardiris]. they can be selected from the Profile menu next time you perform a scan. It is recommended to select [Auto] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window when you scan business cards. 230 . refer to "Saving Scan Settings" (page 183). From the [Application] pop-up menu in the [Application] tab. You can also configure the profile by selecting [Cardiris] from the [Profile] pop-up menu or the Profile menu. Select [Settings] from the ScanSnap Manager menu. 2. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to save scan settings. The ScanSnap setup window appears. 1.

Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. Scanning starts.About Actions (for Mac OS users) 3. 5. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. To scan multiple business cards. 4. load business cards in a pile. Load the business card so that the front side faces the ADF paper chute (cover). 6. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. When scanning is completed. Press the [Scan] button on the ScanSnap. 231 . Click the [Apply] button in the ScanSnap setup window. the Cardiris window appears. Load a business card in the ScanSnap.

Do not exit Cardiris while setup or message window is open. To recognize a business card of a different language from the one currently set in Cardiris. Check the scanned card image and the text recognition result. For details about functions of Cardiris and how to use it. The recognition result is displayed under the card image . [Card Style] button Card image [Send] button [Format] button Card toolbar Recognition result The current card image is displayed on the top-right. 232 . click the [Card Style] button and change the country setting.About Actions (for Mac OS users) 7. A list of already scanned business cards is displayed in the card toolbar. refer to Cardiris GETTING STARTED and Cardiris Help.

1. Click the [Format] button or select [Settings] menu bar. [Output Format] on the 2. Do not exit Cardiris when setup or message window is open. Click the [OK] button. 3. The following window appears. perform the following procedure. Select [Address Book] in the [Format] pop-up menu. 233 .About Actions (for Mac OS users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book.

and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book. The Address Book window appears. For more details. Select [Cardiris] [Quit Cardiris] on the menu bar to quit Cardiris. 5. refer to Cardiris GETTING STARTED and Cardiris Help.About Actions (for Mac OS users) 4. 234 . Click the [Send] button or select [Process] [Send] on the menu bar. The recognition result of scanned business cards can be output in text or vCard format.

235 .About Actions (for Mac OS users) ■ Saving Data in iPhoto This section explains how to save scanned image data in iPhoto.

you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window.About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu. When scanning is completed. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Complete the interaction with iPhoto before scanning another document. Do not move. the Quick Menu appears. Load the document in the ScanSnap. 3. 1. Press the [Scan] button on the ScanSnap. iPhoto starts up. delete. You cannot perform scanning when the Quick Menu is displayed. Click the [iPhoto] icon. 236 . For details. Scanning starts. or rename the scanned image data in other applications while the Quick Menu is displayed. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.

Check the scanned image data.About Actions (for Mac OS users) 4. 237 .

When you save the desired settings as profiles. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. refer to "Saving Scan Settings" (page 183). they can be selected from the Profile menu next time you perform a scan. 1. select [iPhoto]. The ScanSnap setup window appears. You can also configure the profile by selecting [iPhoto] from the [Profile] pop-up menu or the Profile menu. 238 .About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu. 3. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. 2. From the [Application] pop-up menu in the [Application] tab. you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Click the [Apply] button in the ScanSnap setup window. Select [Settings] from the ScanSnap Manager menu. For more details about how to save scan settings.

239 . refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. When scanning is completed. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. For details.About Actions (for Mac OS users) 4. Load the document in the ScanSnap. iPhoto starts up. 7. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Scanning starts. Check the scanned image data. 5. Press the [Scan] button on the ScanSnap.

change the settings by following the procedure below. 3. 1. Click the [Apply] button in the ScanSnap setup window. Select [Settings] from the ScanSnap Manager menu. Select [Simplex Scan (Single-sided)] from the [Scanning side] pop-up menu in the [Scanning] tab. 2. pressing the [Scan] button performs scanning in Duplex mode. When you want to scan in Simplex mode. The ScanSnap setup window appears. ■ Scanning Only One Side of a Document By default. 240 .Using the ScanSnap in Various Ways (for Mac OS users) Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.

When you select [Simplex scan] from the ScanSnap Manager menu.Using the ScanSnap in Various Ways (for Mac OS users) 4. Load the document in the ScanSnap. 6. 5. The document is scanned in Simplex mode. Press the [Scan] button on the ScanSnap. the scan is performed in Simplex mode even if [Duplex Scan (Double-sided) is set in [Scanning side] in the [Scanning] tab. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 241 . For details.

3. If you want to scan color documents in gray or black & white mode. Select [Settings] from the ScanSnap Manager menu. From the [Color mode] pop-up menu in the [Scanning] tab. 242 . 1. gray documents in gray mode.Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Color Documents in Black & White or Gray Mode By default. 2. gray or black & white. and black & white documents in black & white mode. select [Gray] or [B&W]. the ScanSnap automatically recognizes whether scanned documents are color. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. change the settings by following the procedure below. and outputs color documents in color mode. Click the [Apply] button in the ScanSnap setup window. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The ScanSnap setup window appears. 4.

Using the ScanSnap in Various Ways (for Mac OS users) 5. For details. Load the document in the ScanSnap. 6. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Scanned image data is output in gray or black & white. 243 . Press the [Scan] button on the ScanSnap.

Almost blank documents with only a few characters . Select [Settings] from the ScanSnap Manager menu. The [Read mode option] window appears. To remove blank pages. The following types of documents may be recognized as blank pages: . change the settings by following the procedure below. clear the [Allow automatic blank page removal] checkbox. Also make sure to check the image data for accidentally removed pages when discarding the scanned document. Click the [Option] button in the [Scanning] tab. 244 . Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. 2.Using the ScanSnap in Various Ways (for Mac OS users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. lines or characters When you scan such documents. it is recognized as "blank" and the image data is automatically removed. When you scan documents in Duplex mode with this function enabled. both sides of the documents are scanned regardless of whether anything is printed on the back side or not.Documents of only one color (including black) and without any patterns. If a blank side is scanned. 1. The ScanSnap setup window appears.

For details. Click the [OK] button to close all open windows. Load the document in the ScanSnap. 4. 245 . Select the [Allow automatic blank page removal] checkbox.Using the ScanSnap in Various Ways (for Mac OS users) 3. Press the [Scan] button on the ScanSnap. Image data is output without any blank pages. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. 7. 8. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Click the [Apply] button in the ScanSnap setup window. 6.

This function corrects a skew based on the character string printed on the document. so the following types of documents may get corrected by mistake even though they do not have any skewed character strings: Documents on which pitches between lines or characters are extremely narrow. Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents with long diagonal lines Documents including handwritten characters When you scan such documents. clear the [Correct skewed character strings automatically] checkbox. the ScanSnap is able to detect the skewed character strings and correct them. The ScanSnap setup window appears. 1. you do not have to enable [Correct skewed character strings automatically] because the skewed image is always corrected in such cases. To correct skewed character strings.Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. 2. The [Read mode option] window appears. or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e. Select [Settings] from the ScanSnap Manager menu. Up to +/-5 degrees of skew can be corrected. Click the [Option] button in the [Scanning] tab. For documents skewed while being scanned. change the settings by following the procedure below.g. 246 .

Press the [Scan] button on the ScanSnap. 247 . For details. 5. 4. Load the document in the ScanSnap. 8. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window.Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Correct skewed character strings automatically] checkbox. Click the [Apply] button in the ScanSnap setup window. Click the [OK] button to close all open windows. Image data is output with skewed character strings corrected. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 7. 6.

Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.g. To rotate document pages to their correct orientations. change the settings by following the procedure below. This function determines document orientation based on the characters printed on the documents so it may not work properly for the following document types: Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow. clear the [Allow automatic image rotation] checkbox. or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e.Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting the Orientation of Scanned Images In an office environment. The ScanSnap is able to automatically rotate each page to its correct orientation for such document batches. Moreover. the reverse sides of double-sided documents in calendar style are printed upside down. Decorated characters (embossed/outlined) Documents with characters on a patterned background e. Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital characters Documents including handwritten characters Skewed documents Documents written in an unsupported language (a language other than English/French/ German/Italian/Spanish/Russian/Portuguese) Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters When you scan such documents. it is often the case that a single batch contains same size documents of different page orientations.g. 248 .g. Shaded characters Documents with many decorated characters e. The ScanSnap setup window appears. 1. Select [Settings] from the ScanSnap Manager menu.

Click the [Apply] button in the ScanSnap setup window. 3. Load the document in the ScanSnap. Click the [OK] button to close all open windows. 7. 5. Image data is output in the correct orientation. Select the [Allow automatic image rotation] checkbox.Using the ScanSnap in Various Ways (for Mac OS users) 2. For details. 8. The [Read mode option] window appears. 249 . 6. Press the [Scan] button on the ScanSnap. 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Click the [Option] button in the [Scanning] tab. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).

1. select [Automatic detection] in [Paper size]. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. In the [Paper] tab. The ScanSnap setup window appears. To scan documents of different widths or lenghts in one batch. change the settings by following the procedure below. 250 .Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents of Different Widths or Lengths at the Same Time The ScanSnap is able to scan documents of different widths or lengths in one batch. 2.

251 . Scanning documents of different widths or lengths at the same time with [Check Length] selected results in scan failure due to detection of these documents as multifeeds. 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Align the edges of documents. Select [None] in [Multifeed Detection] pop-up menu. Click the [Apply] button in the ScanSnap setup window. Load documents in the ScanSnap. 5. 6. 1. Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection.Using the ScanSnap in Various Ways (for Mac OS users) 3.

Using the ScanSnap in Various Ways (for Mac OS users) 2. Place all documents over one another above the pick roller (center). Place documents at the center of the ADF paper chute (cover). If you have difficulties in scanning the documents straight. Documents that are not placed above the pick roller cannot be fed. it is recommended to scan documents in several batches. Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover). and enable continuous scanning. Width of the pick roller Adjust the side guides to the widest document to be scanned. If the documents are skewed during a scan. documents of the same width being in the same batch. 252 . Note that documents that cannot be guided by the side guide may cause paper jams. the quality of scanned image data may be degraded (partly lost image data/slant lines produced) or scanned image data may be output in a different size than the original.

253 . Press the [Scan] button on the ScanSnap.Using the ScanSnap in Various Ways (for Mac OS users) 7. If the document is scanned skewed. the output image data may be a different size than the original document. The size of all output image conforms to the respective document sizes.

and pick up the ejected sheet with your hands so that it does not fall off the unit where you placed the ScanSnap. The following explains how to scan long pages.Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Long Pages Documents up to 863 mm (34 in. 254 . For details about document types that can be loaded. Removing Make sure that there is enough space where the sheet exits the ScanSnap. Take note of the following when scanning long page documents: Loading Hold the sheet with your hands to prevent it from falling off the ADF paper chute (cover). 1.) in length can be scanned. refer to "Paper Sizes of Documents" (page 26). Load the document in the ScanSnap. Long page documents should be loaded one sheet at a time the ADF paper chute (cover).

the error message shown below appears. The current settings are ignored and the following settings are used when you perform a long page scanning: . indicating that Long page scanning cannot be performed.Multifeed Detection: None . Scanning starts. the rest of the pages is also scanned as long pages.Using the ScanSnap in Various Ways (for Mac OS users) 2. When [Image quality: Excellent] is specified in the [Scanning] tab. Press the [Scan] button on the ScanSnap for three seconds or longer until it flashes in blue.Paper size: Automatic detection 255 . When you scan the first page as a long page and continue scanning.

256 . Select [Settings] from the ScanSnap Manager menu.Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages. Check that [PDF (*. and save each slip as a PDF file. you can scan a batch of slips. The [PDF file format option] window appears.pdf)] is selected in the [File format] pop-up menu. To save image data in multiple PDF files. The ScanSnap setup window appears. Click the [Option] button in the [File option] tab. 2. change the settings by following the procedure below. 1. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. For example.

When you select the [Allow automatic blank page removal] checkbox in the [Read mode option] window displayed by clicking the [Scanning] tab [Option] button. Select [Generate one PDF file per (n) page(s)] and enter a number. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. In Duplex mode. 8. Load the document in the ScanSnap. 6. blank pages are removed from documents with blank pages so the number of pages of the original documents and the scanned image data does not match. Clear this checkbox when you want to keep the original page number order. One PDF file is created every time the number of pages specified in Step 3. Press the [Scan] button on the ScanSnap. 257 . Click the [Apply] button in the ScanSnap setup window. 5. two pages (front/back) are created per document sheet.Using the ScanSnap in Various Ways (for Mac OS users) 3. One PDF file is created every time the number of pages specified here has been scanned. 7. Click the [OK] button to close the [PDF file format option] window. 4. For details. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). has been scanned.

To create searchable PDF files. change the settings by following the procedure below. 2. From the [File format] pop-up menu in the [File option] tab. The ScanSnap setup window appears.Using the ScanSnap in Various Ways (for Mac OS users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file. 1. Select [Settings] from the ScanSnap Manager menu. select [PDF (*.pdf)]. 258 . Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.

French. and Portuguese can be selected. 5. The following message appears. English. Russian. Click the [OK] button to close the window. Click the [Apply] button in the ScanSnap setup window. Select the [Convert to Searchable PDF] checkbox. Language Select the language. 259 . German. Italian. Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page.Using the ScanSnap in Various Ways (for Mac OS users) 3. Spanish. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 4.

refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).Documents with small characters scanned at a low resolution .g. Load the document in the ScanSnap. Characters overlapping illustrations and diagrams . Press the [Scan] button on the ScanSnap. 260 .Documents including texts written in italic characters .Documents written in languages other than the specified language . 7. The following types of documents (characters) may not be recognized correctly. and the image data is saved as a searchable PDF file.Documents with characters on a patterned background e. Shaded characters .Documents with characters on an unevenly colored background e.Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents.Documents containing characters with superscripts/subscripts and complicated mathematical expressions .g. Decorated characters (embossed/outlined) .g. It may take extra time to process text recognition when you enable this setting depending on your computer system environment. Text recognition is performed on the image data.Documents with many decorated characters e.Skewed documents . Scanning starts. Better results in text recognition may be achieved by changing the color mode or increasing the resolution: . For details.Using the ScanSnap in Various Ways (for Mac OS users) 6.Documents including handwritten characters .

The supported range of a marked section is as follows: Minimum: 3 mm (short side) × 10 mm (long side) Maximum: 20 mm (short side) × 150 mm (long side) Use only one color per page for marking. Hereinafter. Mark black & white documents in the following way: Any regular highlight pen can be used. and a water-based highlight pen as a "highlight pen". The following shows the colors and thickness recommended for highlight pens: Pink Yellow Blue Green Mark a straight line. When you perform a scan. Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered.Using the ScanSnap in Various Ways (for Mac OS users) ■ Automatically Setting Keywords to PDF Files Character strings such as titles of black & white documents can be set as keywords and used for a PDF file search. a line drawn with a water-based highlight pen is referred to as a "marked section". Searchable PDF file Sets text as a keyword for the PDF file + Scan ScanSnap Scan ScanSnap Scan Keyword Converts a character string in a marked section into text Image Scan You can search for the file through the set keyword. the marked character strings are recognized and set as keywords for the PDF file. 261 .

Use a blue highlight pen for documents with dark background colors such as newspapers.Stained documents Increase the resolution when you have trouble setting the keywords correctly. marked sections cannot be recognized and set as keywords: .The size of marked section is outside the supported range . Keywords set for a PDF file can be checked in [Document Properties] of Adobe Acrobat / Adobe Reader or Preview [Inspector].The color of the highlight pen is too pale or the color has faded When you mark more than one character string.Color documents such as catalogues or pamphlets .Using the ScanSnap in Various Ways (for Mac OS users) Make sure to cover the entire character string when marking it. the marked sections may not be recognized as keywords.Character strings framed by highlight pen .Documents in which two or more colors are used for marking .g. pictures.The marking is irregular (e. In the following case. diagrams. skewed) .Documents with color text. In that case. 262 . Marked sections may not be detected when a color other than blue is used.Multiple marked sections are too close to each other .Marked section overlaps the line above and below In the following cases.Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords: . For the following document types. Marked sections that are too close to each other may be detected as one marked section. character strings surrounding marked sections may be set as keywords: . tables and lines .Documents containing colors other than for marking (pens other than highlight pens are used or the document is stained) . When you use colors such as pink or yellow for marking. Good example: Bad example 1: (does not cover entire section) Bad example 2: (unevenly colored) Do not mark more than ten sections per page. make sure to leave a gap of at least 5 mm between the marked sections.Color documents such as catalogues or pamphlets . try using a blue or a green highlight pen.Documents containing sections framed by highlight pen . Mark sections so that the entire section is evenly colored. unmarked character strings may be set as keywords: .

Select [Settings] from the ScanSnap Manager menu. 2. It is recommended to select [Better] or above for [Image quality] in the [Scanning] tab in the ScanSnap setup window. 1. 263 . change the settings by following the procedure below. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.pdf)].Using the ScanSnap in Various Ways (for Mac OS users) To automatically set keywords to PDF files. From the [File format] pop-up menu in the [File option] tab. The ScanSnap setup window appears. select [PDF (*.

Russian. the marked character string is set as a keyword for the PDF file. Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. and the PDF file becomes searchable by the title character setting. Target marked sections Select [First marked section] to perform text recognition only for the first marked section and [All marked sections] for all marked sections. French. Marked section A Marked section B Language Select the language. is set as a keyword. English. German. Italian. and Portuguese can be selected. Example: When only the title of a document is marked. Spanish. the character string in marked section B. which is higher than marked section A.Using the ScanSnap in Various Ways (for Mac OS users) 3. When multiple marked sections exist in line. Select the [Set the marked text as a keyword for the PDF file] checkbox. 4. The following explanation is for when you select [First marked section]: Select this button to set a character string such as a title of a document as a keyword for the PDF file. Example: In the following case. the marked character string closest to the top of the documents is set as a keyword. 264 . Click the [Apply] button in the ScanSnap setup window.

Characters overlapping illustrations and diagrams . When you check keywords in Adobe Acrobat or Adobe Reader. the added keywords may be displayed with a set of quotation marks (e. the same keyword is added multiple times in the PDF file. For details. "ABC"). 265 . If the same character string is marked several times in the document. Shaded characters .Documents including handwritten characters .Documents with characters on a patterned background e.Documents with small characters scanned at a low resolution .g.Documents with characters on an unevenly colored background e.4. 6.Documents written in languages other than the specified language . Total length of all the keywords can be up to 255 characters. keywords cannot be set for PDF files that are 512 MB or larger.Using the ScanSnap in Various Ways (for Mac OS users) 5. 7.g. For Mac OS X v10.Documents with many decorated characters e.g. It may take extra time to process text recognition when you enable this setting depending on your computer system environment.Documents containing superscript/subscript characters and complicated mathematical expressions . Decorated characters (embossed/outlined) .g. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords. Scanning starts. The following types of documents (characters) may not be recognized correctly.Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on documents with complex layouts or smudged documents. Load the document in the ScanSnap. Press the [Scan] button on the ScanSnap. refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28).Skewed documents .Documents including texts written in italic characters . Better results in text recognition may be achieved by changing the color mode or increasing the resolution: .

. . . . . . . . . . . . . . 269 266 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Troubleshooting This chapter explains how to remove jammed documents and resolve other problems. . . . . . . Clearing Paper Jams . . . 267 Troubleshooting Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

1. Be careful of burns as the surface of the scan glass gets hot when the ScanSnap is used. CAUTION Open the ADF top section and remove the jammed document smoothly. Be careful not to touch any sharp parts when removing the jammed document.) or hair caught inside the ScanSnap when removing jammed documents. Be careful not to get your accessories (ties. Pull the ADF release tab to open the ADF top section. necklaces etc. 2. Doing so may result in injuries. follow the procedure below to remove the jammed document.Clearing Paper Jams Clearing Paper Jams If a paper jam occurs during scanning. Remove the document from the ADF paper chute (cover). Clean the inside of the ScanSnap by following the guidelines in "Cleaning the Inside of the ScanSnap" (page 283). ADF paper chute (cover) ADF top section ADF release tab 267 .

Otherwise. 4. Close the ADF top section. paper jams or other feeding errors may occur. 268 . ADF top section ADF paper chute (cover) You should hear the ADF top section click when it returns to its original position. Remove the jammed document. Make sure that the ADF top section is completely closed.Clearing Paper Jams 3.

Please check the following items before you request a repair.Troubleshooting Checklist Troubleshooting Checklist This section explains the problems that may occur while using the scanner and how to resolve them. If the problem persists after going through these items. contact the dealer where you purchased the scanner or an authorized FUJITSU scanner service provider. 269 .

Check this Are the power cable/USB bus power cable and USB cable connected correctly? Resolution Check that the power cable/USB bus power cable and USB cable are connected correctly. Wait until the computer starts up completely. The ScanSnap does not work properly if you connect it to a non-powered USB hub. check the hub's power supply. check the hub's power supply. Scanning does not start. Install ScanSnap Manager. If ScanSnap Manager is not started. (Note: Wait at least five seconds before reconnecting the power cable or USB bus power cable) Is the ADF paper chute (cover) closed? Opening/closing of the ADF paper chute (cover) automatically turns the ScanSnap on/off. use a powered hub equipped with an AC adapter. Disconnect and then reconnect the power cable or USB bus power cable. When a USB bus power cable is used. refer to "Getting Started". The ScanSnap does not work properly if you connect it to a non-powered USB hub. If a USB hub is used. Select [Applications] [ScanSnap] [ScanSnap Manager] from the Finder to start up ScanSnap Manager. Is the computer running? The power of the computer automatically turns the ScanSnap on/off. the ScanSnap Manager icon appears on the taskbar. (Note: Wait at least five seconds before reconnecting the power cable or USB bus power cable) Connect the USB cable properly. do the following: Select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager. 270 . When using a USB hub. If ScanSnap Manager is started up successfully.Troubleshooting Checklist Symptom The ScanSnap cannot be turned on. When using a USB hub. Is ScanSnap Manager bundled with the ScanSnap installed in your computer? Does the [Scan] button flash continuously? Open the ADF paper chute (cover). the ScanSnap Manager icon appears in the Dock. Disconnect and then reconnect the power cable or USB bus power cable. For information on how to install the software. Is the USB cable connected properly? Did you start up ScanSnap Manager? If ScanSnap Manager is started up successfully. The [Scan] button may switch off when the computer is starting up or is in hibernation mode. it should be a powered hub equipped with an AC adapter.

uninstall and re-install ScanSnap Manager. right-click [ScanSnap S1300] and select [Update Driver Software] from the displayed menu. If this does not improve the situation. perform Step 4. If this does not improve the situation. perform Step 2. Wait at least five seconds before turning the scanner on. perform Step 3. Select [Start] menu [Control Panel] [System and Maintenance] [Device Manager]. the ScanSnap Manager icon in the Dock is displayed as . For information on how to uninstall ScanSnap Manager. Resolution Did you resume the computer from hibernation mode? Did you resume the computer from sleep mode? 271 . Restart your computer. 1. uninstall and re-install ScanSnap Manager. If none of the above solutions resolves the problem. If ScanSnap Manager is not running properly. directly connect the ScanSnap to your computer. refer to "Uninstalling on a Mac OS" (page 307). 3. If none of the above solutions resolves the problem.Troubleshooting Checklist Symptom Scanning does not start. 2. Turn the ScanSnap off and on again. the ScanSnap Manager icon in the taskbar is displayed as . Wait at least five seconds before turning the scanner on. If this does not improve the situation. refer to "Uninstalling on a Windows OS" (page 305). 2. move the mouse or press any key before performing a scan. When you want to perform a scan after resuming the computer from hibernation mode. perform Step 3. 4. Check this Is ScanSnap Manager running properly? If ScanSnap Manager is not running properly. the ScanSnap may not be recognized by the computer when the power is turned on again. select [Imaging devices]. Restart your computer. When you want to perform a scan after resuming the computer from sleep mode. 3. directly connect the ScanSnap to your computer. move the mouse or press any key before performing a scan. For information on how to uninstall ScanSnap Manager. If this does not improve the situation. Update the ScanSnap Manager driver. If the ScanSnap is in sleep mode before turning the power off. If this does not improve the situation. perform Step 2. Do the following: 1. Turn the ScanSnap off and on again. When using a USB hub. In the [Device Manager]. When using a USB hub.

If moire (striped pattern) stands out. or have the cables been connected/ disconnected repeatedly? Make sure to leave at least five seconds between turning the power on/off or unplugging/plugging the cable. Have you tried scanning after changing the setting for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box/ window? Are documents loaded correctly? Is the [Brightness (Black and White scanning only)] setting in [Option] in the [Scanning] tab set to the maximum value for Light or Dark? Are you scanning documents including handwritten or typed text. Is the inside of the ScanSnap dirty? Clean the inside of the ScanSnap if dirty. Example: Change from [Normal] to [Best]. tables or frames with ruled lines in color mode? The scanned image data is out of alignment or distorted.Troubleshooting Checklist Symptom The following message appears: ScanSnap is being used by another user or program. If the problem still persists. From the ScanSnap setup dialog box/window. Has the ScanSnap been turned on/off. refer to "How to Load Documents" (page 28). Make sure that ScanSnap is not being used by any other user or program. Moire (striped pattern) stands out in the scanned image data. change [Image quality] setting. select the [Scanning] tab from the ScanSnap setup dialog box/window and change the setting for [Image quality]. The scanned image data is too light or too dark. For information on how to load documents. refer to "Cleaning the Inside of the ScanSnap" (page 283). Load documents correctly. 272 . Could not use ScanSnap. Example: Ruled lines on a table cannot be seen. Check this Is the ScanSnap being used by another user? Resolution Restart ScanSnap Manager after the scan by the other user is completed. Vertical lines appear in the scanned image data. For information on how to clean the inside of the ScanSnap. then retry scanning. select the [Scanning] tab [Option] and select the [Setting for text only document] check box. Select the [Scanning] tab [Option] in the ScanSnap setup dialog box/window and adjust [Brightness (Black and White scanning only)]. Lines on the document are blurred.

Troubleshooting Checklist
Symptom The scanning speed is very slow. Check this Does your computer meet the recommended system requirements? Resolution Confirm the system requirements. For details about system requirements, refer to "System Requirements" (page 20). Scanning speed will be slower whenever the recommended CPU and memory requirements are not met. If this is the case, disable the settings (clear the check boxes) of the following in the ScanSnap setup dialog box/window to increase the scanning speed: [Scanning] tab [Option] button - [Correct skewed character strings automatically] check box - [Allow automatic image rotation] check box [File option] Tab - [Set the marked text as a keyword for the PDF file] check box - [Convert to Searchable PDF] check box Connect the ScanSnap to USB 2.0 port if your computer has one. USB hub must also support USB 2.0 interfaces if you are using USB hub.(*1)

Is the ScanSnap connected via USB 1.1 port? (Note: If USB 1.1 port is used, scanning speed may be very slow when a large amount of data is transferred) Are you trying to perform a scan right after the startup of your computer or login when the computer has not completely started up? Multifeed errors occur frequently. (Note: "Multifeed" error is an error that occurs when two or more sheets are fed simultaneously into the scanner) Is the pad assy dirty?

Wait for the computer to completely start up, and perform the scan.

Clean the pad assy. For information on how to clean the pad assy, refer to "Cleaning the Inside of the ScanSnap" (page 283). Replace the pad assy. For information on how to replace the pad assy, refer to "Replacing the Pad Assy" (page 289). Keep the thickness of sheets you are loading under 1 mm.

Is the pad assy worn out?

Is the document stack thicker than 1 mm?

273

Troubleshooting Checklist
Symptom Paper is not fed. It stops midway. Check this Is the pick roller dirty? Resolution Clean the pick roller. For information on how to clean the pick roller, refer to "Cleaning the Inside of the ScanSnap" (page 283). Replace the pick roller. For information on how to replace the pick roller, refer to "Replacing the Pick Roller" (page 293). Remove any debris from the document feeding path. For information on how to resolve such a problem, refer to "Clearing Paper Jams" (page 267). Do the following: Slightly push through the first sheet of documents with you finger at the start of scanning. Change the feeding direction of documents.

Is the pick roller worn out?

Is there any debris in the document feeding path?

Are you scanning thick documents such as business cards or postcards? If so, in rare cases they may not pass smoothly through the ADF. Are you scanning documents of a different size than the setting configured in [Paper size]? Did you load any thin, torn, or bent paper? The ScanSnap is not recognized even when ScanSnap Manager is installed. Did you connect the ScanSnap to your computer before installing ScanSnap Manager? Is the ScanSnap registered as [Other Device] or [Unknown Device] in [Device Manager]? Is the black & white document scanned in color or gray mode?

Select the [Paper] tab [Paper size] in the ScanSnap setup dialog box/window, and specify the correct paper size for scanning. When scanning documents that are hard to feed, load them sheet by sheet. Select the [Start] menu [Control Panel] [System and Maintenance] [Device Manager]. Delete the device name such as USB device (which differs depending on the operating system) under [Other Device] selection in the [Device Manager], and restart your computer.

The file size of a scanned black & white document is the same as that of a scanned color document. Color documents are not scanned as color.

Select the [Scanning] tab from the ScanSnap setup dialog box/window and change the setting for [Color mode] to [B&W].

Documents in dark colors close to black, such as dark green, may be scanned as black & white or gray. Is the [Setting for text only document] check box cleared in [Option] in the [Scanning] tab of the ScanSnap setup dialog box/ window?

Select the [Scanning] tab from the ScanSnap setup dialog box/window and change the setting for [Color mode] to [Color]. Select the [Setting for text only document] check box.

Images on the backside of the document overlay on the scanned image when scanning a double-sided document (bleed through).

274

Troubleshooting Checklist
Symptom Scanned image data is lost (when [Allow automatic blank page removal] is enabled). Check this When the [Allow automatic blank page removal] check box is selected, almost blank documents with only a few characters may be accidentally recognized as blank pages and removed from scanned image data. Are the documents fed into the ADF with a skew of more than +/-5 degrees? Resolution From the ScanSnap setup dialog box/ window, select the [Scanning] tab [Option] and clear the [Allow automatic blank page removal] check box.

Scanned image data is skewed.

The [Correct skewed character strings automatically] function can correct skewed images up to +/-5 degrees. Neatly align the document edges with the side guides so that the document skew does not exceed this limit. For information on how to load documents, refer to "How to Load Documents" (page 28). For details about the [Correct skewed character strings automatically] check box, refer to the ScanSnap Manager Help. For details about [Correct skewed character strings automatically] check box, refer to the ScanSnap Manager Help.

Is there a problem with the document? Depending on the contents of the document, the [Correct skewed character strings automatically] function may not work properly. The scanned image data is not displayed in correct orientation (when [Allow automatic image rotation] is enabled). The scanned image data cannot be read. Is there a problem with the document? Depending on the contents of document, the automatic image rotation may not work properly. Have you scanned documents written in small letters?

For details about the [Allow automatic image rotation] check box, refer to the ScanSnap Manager Help.

When small letters are squashed, select [Best] or [Excellent] for [Image quality] in the [Scanning] tab, and scan again. It takes longer to scan image data in [Excellent] mode as it enlarges the size of image data. To create a profile with the settings you want to use, clear [Use Quick Menu] check box in the ScanSnap setup dialog box/window. For information on how to save scan settings, refer to the following: "Saving Scan Settings" (page 56) "Saving Scan Settings" (page 183)

The current settings cannot be saved as a new profile.

Are you using Quick Menu for scanning? When the Quick Menu is used, the changed settings for [Profile] cannot be saved.

275

Troubleshooting Checklist
Symptom The output image data is wider than the original document. Check this Are you scanning documents with [Paper size] set to [Automatic detection]? In this case, the image data is trimmed and output in the same size as the original document by detecting the edges of the document. Therefore, failure to correctly detect document edges may result in output of the image with the maximum width. Is the inside of the ScanSnap dirty? Resolution If you want to customize the size of the scanned image, use applications like ScanSnap Organizer Viewer (Windows only) and Adobe Acrobat to perform trimming and cut the scanned image data. If you want to rescan the document, set the predefined or custom size before scanning it again.

Clean the inside of the ScanSnap if dirty. For information on how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the ScanSnap" (page 283). When you scan documents written in pencil, there may be black traces left on them. The dirt accumulating on the rollers may also cause black traces. When you scan such documents, clean the rollers as often as possible. For information on how to clean the rollers, refer to "Cleaning the Inside of the ScanSnap" (page 283). Neatly align the edges of document sheets with the side guides. For information on how to load documents, refer to "How to Load Documents" (page 28). If you are scanning documents of mixed paper sizes, load smaller documents carefully so that they can be fed straight. If you have difficulties in feeding documents straight, it is recommended to scan documents in several batches, documents of the same width being in the same batch, and enable continuous scanning. For information on how to load documents, refer to the following: "Scanning Documents of Different Widths or Lenghts at the Same Time" (page 148) "Scanning Documents of Different Widths or Lengths at the Same Time" (page 250)

There are black traces on the scanned document.

Are you scanning a document written in pencil?

A part of the scanned image data is lost/ Slant lines are produced on the scanned image data/ The output image is wider than the original one.

Was the document skewed when scanned with [Automatic detection] selected in the [Paper size] drop-down list/pop-up menu? Was the document scanned with the edges of document sheets aligned with the side guides?

276

Troubleshooting Checklist
Symptom The Quick Menu is hidden. Check this Is the [Use Quick Menu] check box cleared? Is ScanSnap Organizer, CardMinder, or Rack2-filer running? Resolution Select the [Use Quick Menu] check box in the ScanSnap setup dialog box/window. If one of these applications is active, the application automatically interacts with ScanSnap Manager and is used for scanning. Therefore, the Quick Menu is not displayed. Exit these applications to display the Quick Menu. For information on automatic linkage, refer to the following: "Automatic Linkage with Applications" (page 66) "Automatic Linkage with Applications" (page 194) The Left-Click Menu is hidden. The Profile menu is hidden. Applications cannot be selected in the ScanSnap setup dialog box/window. Are you using the Quick Menu? Is the Quick Menu displayed after scanning? Is ScanSnap setup dialog box/window open? Are you using the Quick Menu? When using the Quick Menu, you can select an application in the Quick Menu after scanning. Is the folder specified as the image saving folder in another computer or a hard disk on the network? For those who answered [Yes] to the above question: Did an error occur while scanned image data was being saved (e.g. a LAN cable came off)? If such network-related errors occur, files may not be saved properly, and corrupted files may stay in the folder. Clear the [Use Quick Menu] check box in the ScanSnap setup dialog box/window.

Is Cardiris running?

Close the ScanSnap setup dialog box/window. If you want to select an application in advance before performing a scan, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box/ window.

Saved files of scanned image data cannot be opened with the target application. Example: An error occurs when you try to open a PDF file.

Check the location of the folder where you save the files, and then delete corrupted files, if any. After that, retry scanning.

277

Troubleshooting Checklist
Symptom The text recognition accuracy decreases significantly when "Scan to Word/Excel/ PowerPoint(R)" is used. Check this Have you scanned documents written in small letters? Have you scanned lowquality documents with smeared or unclear characters? The optimum scan settings vary depending on the document type. Change the scan settings by referring to the resolution column on the right. Resolution From the ScanSnap setup dialog box/ window, select the [Scanning] tab and set [Image quality] to [Better], [Best] or [Excellent]. Then, rescan the document. It takes longer to scan image data in [Excellent] mode as it enlarges the size of image data. From the ScanSnap setup dialog box/window, select the [Scanning] tab, change the setting for [Color mode] and rescan the document. From the ScanSnap setup dialog box/ window, select the [Compression] tab, slide the [Compression rate] control toward [Compression (Low)], and rescan the document. Even after trying the methods above, the scanned results may not be as expected, or the characters may not be correctly recognized depending on the document type. For more information, refer to the ABBYY FineReader for ScanSnap User's Guide. For more information, refer to the ABBYY FineReader for ScanSnap Help. Is the document skewed? The more skewed the document is, the greater the possibility of character misrecognition is. Neatly align the edges of document sheets with the side guides and perform a scan again. From [Start] menu [ABBYY FineReader for ScanSnap (TM) 4.1] [ABBYY FineReader for ScanSnap (TM) 4.1], select [General Options] tab and set the same language as the scanned document in [Recognition languages]. Select [Applications] [ABBYY FineReader for ScanSnap] [FineReader for ScanSnap Preferences] from the Finder, select [General] tab in the window that appears and set the same language as the scanned document in [Recognition languages].

The text recognition accuracy decreases significantly when "Scan to Word/Excel" is used.

Do the language of the scanned document and the recognition language set in ABBYY FineReader for ScanSnap match?

278

Troubleshooting Checklist

Symptom The text recognition accuracy decreases significantly when "Scan to Word/Excel/ PowerPoint(R)" is used.

Check this Is the [Allow automatic image rotation] check box cleared in [Option] in the [Scanning] tab of the ScanSnap setup dialog box/ window?

Resolution Select the [Allow automatic image rotation] check box. If text recognition is inaccurate even when the [Allow automatic image rotation] check box is selected, check the rotation of the scanned image data in ScanSnap Organizer. If there are still pages with the wrong page orientation, rotate pages with the wrong orientation to their correct orientation in ScanSnap Organizer Viewer, then convert the image data to a Word/Excel/PowerPoint file. For details, refer to ScanSnap Organizer User’s Guide. If text recognition is inaccurate even when the [Allow automatic image rotation] checkbox is selected, check the rotation of the scanned image data in Preview. If there are still pages with the wrong page orientation, rotate pages with the wrong orientation to their correct orientation in Preview, then convert the image data to a Word or Excel file.

The text recognition accuracy decreases significantly when "Scan to Word/Excel" is used.

Computer batteries run out fast even though the computer is hibernating when the ScanSnap is powered through USB bus power cable connection. Computer batteries run out fast even though the computer is in sleep mode when the ScanSnap is powered through USB bus power cable connection.

Is the [Scan] button on the ScanSnap lit even though the computer is hibernating?

In some computers, power may not be cut off even in hibernation mode. When you are not using the ScanSnap, close the ADF paper chute (cover) of the ScanSnap, or unplug the USB bus power cable.

Is the [Scan] button on the ScanSnap lit even though the computer is in sleep mode?

In some computers, power may not be cut off even in sleep mode. When you are not using the ScanSnap, close the ADF paper chute (cover) of the ScanSnap, or unplug the USB bus power cable.

*1 : If you are not sure which USB port the ScanSnap is connected to (USB1.1 or USB2.0), check USB Port information following the procedure below:

From the Right-Click Menu, select [Help] [About ScanSnap Manager]. Then, in the [ScanSnap Manager - Version Information] dialog box, click the [Detail] button to open the [ScanSnap Manager Scanner and driver information] dialog box. Check [USB type] under [Scanner Information].

From the ScanSnap Manager menu, select [Help] [About ScanSnap Manager]. Then, in the [ScanSnap Manager - Version Information] window, click the [Detail] button to open the [ScanSnap Manager - Scanner and driver information] window. Check the [USB type] under [Scanner Information].

Other useful information is posted in the FAQ section of our website. Please visit our website (http://scansnap.fujitsu.com/) for further reference.

279

Daily Care
This chapter explains how to clean the ScanSnap.

WARNING
Turn the ScanSnap off, and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you clean the ScanSnap. Failure to do so may result in fire or electric shock. To avoid injuries, do not place internal parts of the scanner such as pad assy and pick roller anywhere within reach of small children. Do not use aerosol spray or spray that contains alcohol to clean the scanner. Dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction. Also note that sparks generated by static electricity may cause a fire.
The bottom part of the ScanSnap may become hot when the ScanSnap is used but this does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when carrying it.

Cleaning Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281 Cleaning the Exterior of ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282 Cleaning the Inside of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

280

Cleaning Materials

Cleaning Materials
Cleaning materials and their part numbers are as below:
Product Name Cleaner F1 Part No. PA03950-0352 Unit 1 bottle Note Size: 100 ml

Cleaning Wipe (*1)

PA03950-0419

1 pack

Contains 24 sheets

PFU LIMITED

Lint-free dry cloth (*2)

Commercially available

-

-

*1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used.

To obtain these materials, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.

281

It may take a long time for Cleaner F1 to dry if an excessive amount is used. Wipe off the cleaner completely to leave no residue on the cleaned parts. Mild detergent or Cleaner F1 Cloth Thinner 282 . Be careful not to get any moisture or water inside the scanner during cleaning. or a cloth moistened with a small amount of Cleaner F1 or any mild detergent. Never use paint thinner or any other organic solvents. Moisten the cloth with moderate quantity.Cleaning the Exterior of ScanSnap Cleaning the Exterior of ScanSnap Clean the exterior of the ScanSnap with a dry cloth.

Before you start cleaning the inside of the scanner. clean the inside of the ScanSnap every 200 sheets scanned. 1. and be careful not to get your hand or the cloth caught on the pick spring (metal part) as a deformed pick spring (metal part) may cause injury. Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. CAUTION When you perform cleaning. WARNING The glasses inside the scanner become very hot when the ScanSnap is used. make sure to turn off the power. and wait at least 15 minutes for the scanner to cool down. For instance. make sure that the inside of the ScanSnap is free of any foreign object. Note that this guideline varies depending on the types of documents you scan. it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused. As a guideline. Do not use water or mild detergent to clean the inside of the ScanSnap. ADF paper chute (cover) ADF top section ADF release tab 283 . Pull the ADF release tab to open the ADF top section. unplug the power cable from the AC outlet or the USB bus power cable from the computer. Clean the inside of the ScanSnap following the procedure below.Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Clean the inside of the ScanSnap with a cloth moistened with Cleaner F1.

Glass (× 2. Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance.Cleaning the Inside of the ScanSnap 2. When cleaning the pad assy. Make sure to wipe off the cleaner completely with a soft lint-free cloth to leave no residue on the cleaned parts. located on the ADF top section and its opposite side) White strips along the edge of the glass. Clean the surface lightly with a soft cloth. Idler roller (× 4. Turn off the ScanSnap before cleaning the following parts: Pad assy (× 1) Wipe the pad assy downwards.) It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with a moderate quantity. Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance. be careful not to get your hand or the cloth caught on the pick spring (metal part). Idler roller ( × 4) Eject roller ( × 2) Pad assy Feed roller ( × 2) Pick spring (metal part) Pick roller White backing strip ( × 2) (Including the one on the ADF top section. located on the ADF top section and its opposite side) Clean the glass surface lightly with a soft cloth. Be careful not to damage the surface of the rollers. Clean the following locations with a cloth lightly moistened with Cleaner F1. 284 . Pick roller (× 1) Clean the roller lightly while rotating it with your finger downwards.) Glass ( × 2) (Including the one on the ADF top section. Be careful not to damage the surface of the rollers. located on the ADF top section) Clean the rollers lightly while rotating them with your fingers. White backing strip (× 2.

In this mode. Eject roller (× 2) Clean lightly taking care not to damage the surface of the rollers. 285 . pressing the [Scan] button seven times rotate the feed and eject rollers one full turn. paper jams or other feeding errors may occur. ADF paper chute (cover) ADF top section You should hear the ADF top section click when it returns to its original position.Cleaning the Inside of the ScanSnap Turn on the ScanSnap before cleaning the following rollers by rotating them: Feed roller (× 2) Clean lightly taking care not to damage the surface of the rollers. Press the [Scan] button for three seconds with the ADF top section open to activate the cleaning mode. Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance. Close the ADF top section. Otherwise. Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance. Connect the power cable or USB bus power cable only when cleaning the feed rollers and eject rollers. Make sure that the ADF top section is completely closed. 3.

Failure to do so may result in fire or electric shock. . . . . . . . . . . . . . . . . .Consumables This chapter explains how to replace consumables. . . . . . . . . . . . . . . . . . Be careful not to drop the ScanSnap when carrying it. . . . . WARNING Turn the ScanSnap off. . . . . . 293 286 . . . . . The bottom part of the ScanSnap may become hot when the ScanSnap is used but this does not affect ScanSnap operation or cause any physical harm. . . . To avoid injuries. . . . 287 Replacing the Pad Assy . . . 289 Replacing the Pick Roller . do not place internal parts of the scanner such as pad assy and pick roller anywhere within reach of small children. . . . Part Numbers and Replacement Cycle of Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you replace any consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table lists the part numbers and the standard replacement cycle of consumables: No. contact your FUJITSU dealer or an authorized FUJITSU scanner service provider. 287 . Use only consumables specified by PFU LIMITED.000 sheets or every year 2 PICK ROLLER PA03541-0001 100. To obtain these parts.000 sheets or every year Note that the suggested replacement cycles are guidelines when using A4/Letter wood-free paper (80 g/m2 [20. PA03541-0002 Standard Replacement Cycle 10.0lb]) as the cycle varies according to the paper type used. 1 PAD ASSY Part Name Part No.

The [ScanSnap Manager .Check consumable status] dialog box appears. Check how many times consumables have been used.Part Numbers and Replacement Cycle of Consumables You can check how many times consumables have been used by following the procedure below. Replace the consumables referring to [Target value to change supplies] as a guideline. 1. Select [Check consumable supplies] from the Right-Click Menu. 288 .Check consumable status] window appears. The [ScanSnap Manager . Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. 1. Replace the consumables referring to [Target value to change supplies] as a guideline. Select [Check consumable supplies] from the ScanSnap Manager menu. 2. 2. Check how many times consumables have been used.

Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy following the procedure below. 2. Remove the pad assy. Pull out the pad assy in the direction of the arrow by pinching both ends of the pad assy. Turn off the ScanSnap. Remove the documents from the ADF paper chute (cover). Pad assy ADF top section 289 . 1. Pull the ADF release tab to open the ADF top section. 3. ADF paper chute (cover) ADF top section ADF release tab 4.

Make sure that the pad assy is completely attached. Attach the new pad assy while pushing the pad plate down.Replacing the Pad Assy 5. 8. Turn on the ScanSnap. 290 . Close the ADF top section. Front Back 6. Make sure that the pad assy is completely locked into the retaining hooks. ADF paper chute (cover) ADF top section You should hear the ADF top section click when it returns to its original position. Otherwise. 7. paper jams or other feeding errors may occur. If it is attached the other way around. Pad assy Pad plate ADF top section Make sure that you attach the pad assy with its front side on top. paper jams or other feeding errors may occur.

Click the [Reset] button for the [PAD ASSY Count]. 291 .Check consumable status] dialog box appears.Replacing the Pad Assy 9. Click the [Yes] button to reset the [PAD ASSY Count] to "0". Reset the consumable counter. Select [Check consumable supplies] from the Right-Click Menu. The [ScanSnap Manager . 2. 1. A confirmation message appears. Refer to "Right-Click Menu" (page 41) for more information about the RightClickMenu.

The [ScanSnap Manager . Click the [Yes] button to reset the [PAD ASSY Count] to "0".Replacing the Pad Assy 1. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.Check consumable status] window appears. Click the [Reset] button for the [PAD ASSY Count]. A confirmation message appears. Select [Check consumable supplies] from the ScanSnap Manager menu. 292 . 2.

Turn off the ScanSnap. 3. Remove the documents from the ADF paper chute (cover). Hold the squeeze clips on the right of the sheet guide with your fingers. Squeeze clip Sheet guide Squeeze clip 293 . 2. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab 4. Remove the sheet guide. 1. and then pull the sheet guide up to remove it.Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller following the procedure below.

Bushing Pick roller shaft Pick roller 6. move it towards the left side. Do not use any water. Pick roller shaft Pick roller The area around the pick roller may get dirty due to paper dust. Remove the dirt using a dry cloth moistened with Cleaner F1 in order to prevent such errors. and cause scan errors. Rotate the bushing (left). Remove the pick roller shaft. Slightly pull up the left part of the pick roller shaft (about 5 mm).Replacing the Pick Roller 5. and then pull it up to remove it from the ScanSnap. 294 . mild detergent or air spray.

Retaining clip Pick roller shaft Pick roller Lifting the retaining clip with your fingernail may hurt or damage your fingernail. Attach the new pick roller to the shaft. 8. use a paper clip. Insert the pick roller shaft aligning the drive pin with the groove on the new pick roller. If you cannot lift it successfully. Drive pin Pick roller Pick roller shaft 295 . Remove the pick roller from the pick roller shaft. Pull out the shaft from the pick roller lifting up the retaining clip.Replacing the Pick Roller 7.

Insert the right end of the shaft into the bushing (right). and set the shaft into the slot gradually by lowering it. paper jams or other feeding errors may occur. Pick roller shaft Pick roller 10.Secure the bushing (left) by rotating it in the direction of the arrow. Otherwise. Install the pick roller shaft in the ScanSnap. Bushing Pick roller shaft Pick roller Confirm that the pick roller shaft is attached properly.Replacing the Pick Roller 9. 296 .

297 . Otherwise. 12.Replacing the Pick Roller 11. and attach the sheet guide.Turn on the ScanSnap.Attach the sheet guide to the ScanSnap. Hold the squeeze clips on the right of the sheet guide between your fingers. Make sure that the sheet guide is completely locked in. Squeeze clip Sheet guide Squeeze clip The sheet guide makes a clicking sound when the squeeze clips fix into position. ADF top section ADF paper chute (cover) You should hear the ADF top section click when it returns to its original position.Close the ADF top section. paper jams or other feeding errors may occur. 13.

A confirmation message appears. 2.Check consumable status] dialog box appears. Select [Check consumable supplies] from the Right-Click Menu. 1.Reset the consumable counter. Click the [Reset] button for the [PICK ROLLER Count]. The [ScanSnap Manager . Click the [Yes] button to reset the [PICK ROLLER Count] to "0". 298 . Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.Replacing the Pick Roller 14.

Replacing the Pick Roller 1. The [ScanSnap Manager . 2. A confirmation message appears. Select [Check consumable supplies] from the ScanSnap Manager menu. 299 . Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. Click the [Yes] button to reset the [PICK ROLLER Count] to "0". Click the [Reset] button for the [PICK ROLLER Count].Check consumable status] window appears.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix This appendix explains how to update ScanSnap Manager and uninstall the software. . . . . . . . . . . . . . 305 Setting Items With/Without the Quick Menu . . . . . . . . . . . . . . . . . . . . . . . . . 315 300 . . . . . . . . . . . . . . . . 311 Installation Specifications . . . . . . . . . . . . . . . . . . Updating ScanSnap Manager . . . . . . . . . . . . . . . . the setting items and the ScanSnap installation specifications. . . . . . . . . . . . . . . . . 301 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . .

It is necessary to have Internet Explorer installed in a computer system with Internet access. a message confirming the download and installation of the software appears. This section explains how to update ScanSnap Manager. Refer to Right-Click Menu (page 41) for more information about the Right-Click Menu. A confirmation message appears. Follow the instructions below when updating ScanSnap Manager. Select [Help] [Online Update] from the Right-Click Menu. We recommend that you update your program regularly. 301 . If the latest update pack is available. 2. ■ Updating on a Windows OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] [Online Update] from the Right-click menu. Always log on as a user with Administrator privileges. 1. You can also perform the update by selecting [Start] menu [All programs] [ScanSnap Manager] [Online Update].Updating ScanSnap Manager Updating ScanSnap Manager Software updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager. Click the [Yes] button. Update Packs are made available without notice.

4. and a confirmation message to start the installation appears. 302 . Follow the instructions on the screen to continue with installation. Internet Explorer opens. 3. displaying information about the latest update for ScanSnap Manager. Installation starts. the message below appears. When you click the [Information] button.Updating ScanSnap Manager If the latest version of the software is already installed. and the [Welcome to InstallShield Wizard for ScanSnap Manager] dialog box appears. Click the [OK] button to close the message. The update pack is downloaded. Click the [Install] button. Click the [Yes] button.

Click the [OK] button to close the message. 1. Follow the instructions below when updating ScanSnap Manager. 303 . You can also update by selecting: . If the latest version of the software is already installed. 2. It is necessary to have a browser with Internet access to perform the update.[Help] [Online Update] from the menu bar.Updating ScanSnap Manager ■ Updating on a Mac OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] [Online Update] from the ScanSnap Manager menu. the message below appears. a message confirming the update appears. Click the [Yes] button.[Applications] [ScanSnap] and double-click [Online Update] from the Finder. Select [Help] [Online Update] from the ScanSnap Manager menu. . A confirmation message appears. Refer to ScanSnap Manager Menu (page 170) for more information about the ScanSnap Manager menu. We recommend that you update your program regularly. If the latest update pack is available. Update Packs are made available without notice.

4.) 5. 304 . Click the [Yes] button. displaying information about the latest update for ScanSnap Manager.Updating ScanSnap Manager 3. Follow the instructions on the screen to continue with installation. Click the [Install] button. The update pack is downloaded. When you click the [Information] button. (Select [Quit] from the ScanSnap Manager menu. Exit the ScanSnap Manager. and a confirmation message to start the installation appears. The ScanSnap Manager installer starts. the browser opens.

ABBYY FineReader for ScanSnap. Select [Start] menu Features]. Click the [Uninstall] button. For information on how to install the software. When uninstalling ScanSnap Organizer Select [ScanSnap Organizer]. and Scan to Microsoft SharePoint. When uninstalling Scan to Microsoft SharePoint Select [Scan to Microsoft SharePoint]. Select the application to uninstall. 1. 3. ScanSnap Organizer. 5. refer to "Installing the Software" section in ScanSnap S1300 Getting Started.Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. 305 . ■ Uninstalling on a Windows OS Follow the procedure below to uninstall ScanSnap Manager. When uninstalling ScanSnap Manager Select [ScanSnap Manager]. The [Uninstall or change a program] dialog box appears with a list of the currently installed applications.1]. When uninstalling ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4. 2. When uninstalling CardMinder Select [CardMinder]. [Control Panel] [Programs] [Programs and 4. CardMinder. Start your computer. Exit all running programs. A confirmation message appears. Always log on as a user with Administrator privileges.

Example: [Change/Remove] button For Windows XP: [Add or Remove Programs] For Windows 2000: [Add/Remove Programs] [Uninstall] button For Windows XP: [Change/Remove] button For Windows 2000: [Add/Remove] button 306 . Screen displays may vary slightly depending on the operating system of your computer. The program is uninstalled.Uninstalling the Software 6. Click the [Yes] button. Follow the on-screen instructions of your operating system.

The [Accounts] window appears. In the [Login Items] pane. Click the [—] button. When uninstalling ScanSnap Manager 1.Uninstalling the Software ■ Uninstalling on a Mac OS Follow the procedure below to uninstall ScanSnap Manager. 9. Select [Accounts] in the [System Preferences] window. [ScanSnap Manager] is deleted from the [Login Items] list. 307 . ABBYY FineReader for ScanSnap and Cardiris. 10. 2. drag the into the Trash. 8. (Select [Quit] from the ScanSnap Manager menu. If the ScanSnap Manager icon ScanSnap Manager icon still remains in the Dock. Exit ScanSnap Manager if it is running. ) menu. 4. Click [Login Items] in the [Accounts] window. Select [System Preferences] from the Apple ( The [System Preferences] window appears. 6. Select the currently logged in user from the [My Account] pane in the [Accounts] window. Select [ScanSnap Manager] from the [Login Items] list. a list of all applications that automatically start at login is displayed.) 3. Start your computer. 7.Close the [Accounts] window. 5.

Uninstalling the Software 11. and drag the [ScanSnap] folder into the 13. and drag [ScanSnap Manager. Log in as a user with Administrator privileges. 4. 308 .In a multi-user environment. Start your computer. select [volume_name] Skip this step in Mac OS X v10.6.pkg] into the Trash. [Library] [Receipts]. select the folder in which ABBYY FineReader for ScanSnap is installed (generally.Log in as a user with Administrator privileges. 12. 2. [ScanSnap]. ABBYY FineReader for ScanSnap is uninstalled.Empty the Trash. and drag it into the Trash. When Uninstalling ABBYY FineReader for ScanSnap 1.pkg] into the Trash. From the Finder. [Library] [Receipts]. 14. select [Applications] Trash. ScanSnap Manager is uninstalled. and drag [ABBYY FineReader. every user must perform Steps 2 to 10. From the Finder. Exit ABBYY FineReader for ScanSnap if it is running. you can find [ABBYY FineReader for ScanSnap] in the [Applications] window). select [volume_name] Skip this step in Mac OS X v10.From the Finder. (Select [Quit] from the ABBYY FineReader for ScanSnap menu. 5.) 3. Empty the Trash. From the Finder.6.

The [Finish Up] window appears. 7.6 for ScanSnap] window appears. Select the destination where “Cardiris” is installed and click the [Continue] button. Select [Uninstall] from the pop-up menu. A confirmation message appears.Click the [Quit] button. Click the [Agree] button. Scroll down and double-click the [Tool] folder. A confirmation message window appears. 309 . Insert the Setup DVD-ROM into the DVD-ROM drive. Click the [Continue] button. 4. The [Cardiris 3. 5. and log in as a user with Administrator privileges. The [Installation Type] window appears.6 for ScanSnap].Uninstalling the Software When uninstalling Cardiris 1. The [ScanSnap] window appears. The uninstallation is started. (Select [Quit] from the Cardiris menu. The [Select Destination] window appears. 6. 2. 11.) 3. 8. 9. 10.Close the [ScanSnap] window. and click the [Uninstall] button. then [Cardiris 3. Scroll down and read the “License” all the way through and click the [Continue] button. Start your computer. Exit Cardiris if it is running.

Remove the Setup DVD-ROM from the DVD-ROM drive. 310 . Skip this step in Mac OS X v10. Cardiris is uninstalled. and 13.pkg] into the Trash.6. select [volume_name] drag [Cardiris. [Library] [Receipts].Uninstalling the Software 12.Empty the Trash. 14.From the Finder.

You can select whether or not to use the Quick Menu according to your preferences. refer to the ScanSnap Manager Help.Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. (OK: Available. NA: Not available) Setting Items With/Without the Quick Menu Setting Item Profile Select a profile Add Profile Profile Management Application Application Scan to File ScanSnap Organizer Adobe(R) Acrobat(R) Adobe(R) Acrobat(R) Reader(TM) Adobe(R) Reader(R) Scan to E-mail Scan to CardMinder Scan to Folder Scan to Picture Folder Scan to Print ABBYY Scan to Excel Scan to Excel ABBYY Scan to Word Scan to Word ABBYY Scan to PowerPoint(R) ABBYY Scan to Searchable PDF Scan to Searchable PDF Rack2-Filer NA OK NA OK Using the Quick Menu NA NA NA NA(*) NA NA NA NA NA NA NA NA NA Without Using the Quick Menu OK OK OK OK OK OK OK OK OK OK OK OK OK NA OK NA OK NA OK 311 . For details about setting items and default settings.

B&W: 300dpi) Better (Color/Gray: 200 dpi. B&W: 400dpi) Best (Color/Gray: 300 dpi.Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Application Scan to SharePoint Cardiris iPhoto Save Image saving folder File name format Rename file after scanning Scanning Image quality Auto Normal (Color/Gray: 150 dpi. B&W: 600dpi) Excellent (Color/Gray: 600 dpi. B&W: 1200dpi) Color mode Auto Color Detection Color Gray B&W Color high compression Scanning side Duplex scan Simplex scan Continue scanning after current scan is finished Option Brightness (Black and White scanning only) Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Set the document with its face up NA OK OK OK OK OK OK OK OK OK OK OK NA OK OK OK OK OK OK OK OK OK OK OK OK Using the Quick Menu NA NA NA OK OK OK Without Using the Quick Menu OK OK OK 312 .

5 × 11 in.Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item File option File format PDF(*. 55 × 90 mm) Custom Multifeed None Check Length NA OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK Using the Quick Menu OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK Without Using the Quick Menu 313 . (216 × 355.4 mm)) Legal (8.pdf) JPEG (*.jpg) Set the marked text as a keyword for the PDF file First marked section All marked sections Convert to Searchable PDF Language Target pages First page All pages Option Multipage PDF (whole batch in one PDF) Generate one PDF file per (n) page(s) Set a password for PDF file Paper Paper size Automatic detection Letter (8.5 × 14 in.6 mm)) A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B5 (JIS) (182 × 257mm) B6 (JIS) (128 × 182mm) Post card (100 × 148 mm) Business card (90 × 55 mm. (216 × 279.

Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Compression Compression rate 1 2 3 4 5 Using the Quick Menu OK OK OK OK OK OK Without Using the Quick Menu * : When using the Quick Menu. Therefore. 314 . the [Application] tab is not displayed. you can start an application by selecting its action from the Quick Menu after scanning.

3.0 W or less During standby: 3.1 (in.0 W or less During standby: 2.) 315 .) (when ADF paper chute cover is open and the extension is extended) 1.) (when ADF paper chute (cover) is closed) Maximum: 284 × 231 × 240 (mm) / 11.2 × 3.9 × 3.2 in.2 × 9.4 in.4 kg (approx.1 in.0 W or less During operation: 5 to 35 °C / 41 to 95 °F During standby: -20 to 60 °C / -4 to 140 °F During storage/transportation: -20 to 60 °C / -4 to 140 °F During operation: 20 to 80% During standby: 8 to 95% During storage/transportation: 8 to 95% Humidity 240 mm (9.) 231 mm (9.08 lb.240 V (varies regionally) 5 V (the computer must have two USB ports: one for power connection and the other one for USB cable connection) Single phase 50/60 Hz During operation: 9.Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap: Item Dimensions (Width × Depth × Height) Specification Minimum: 284 × 99 × 77 (mm) / 11.1 × 9.) Weight Input power Voltage Power cable connection USB bus power cable connection Number of phases Frequency Power consumption Power cable connection USB bus power cable connection Temperature /humidity allowable ranges Temperature 100 .) 284 mm (11.2 W or less During operation: 5.4 (in.

Do not perform repairs on this scanner. 316 .About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product.

............................................................ 197 ADF paper chute (cover) .................................... 192 ............ 147 Mac OS ....... 90 Cleaning Wipe ........ 267 color high compression ................................. 154 Mac OS .............................. 92 Mac OS ........................................................ 18 ADF top section ...... 66 Mac OS ........................................................................................................................................... 247 D daily care .......................................................................................................... 18 C Cardiris ..................................................................................... 233 CardMinder Cleaner F1 . 34........................................................................................................................ 228 Address Book ..INDEX A ABBYY FineReader for ScanSnap actions Windows ........ 194 deleting profiles Windows ........................................... 18 ADF release tab . 34 ........................... 249 automatic linkage Windows ................... 172 317 ............. 73 Mac OS ...... 18 allow automatic image rotation Windows ........................................ 281 clearing paper jams ............. 213 correct skewed character strings automatically Windows ....................................................................................... 280 E B basic flow of operations ......... 52 Mac OS .................................................................... 287 G generate one PDF file per (n) page(s) Windows ........................ 31 exiting ScanSnap Manager Windows ... 180 extension ..................................................................................... 256 H how to perform a scan Windows ...................................... 140 consumables ................................................................ 64 Mac OS ... 43 Mac OS ............................................. 281 Check ...... 34 copy Windows .................................................. 145 Mac OS ......... 86.......

........................................................................... 18 318 .................... 28 R Rack2-Filer ......................................................................................................................................................... 287 .... 41 P PAD ASSY .......... 301 Mac OS ............................................. 183 ................................... 184 scan Windows ......................... 34 removing blank pages Windows .....0 trial version ............................... 44........................ 110 Mac OS ... 20 Mac OS ...... 26 PICK ROLLER power connector print Windows ................................ 130 Rack2-Filer V5.................................. 23 Right-Click Menu ...................................................... 293 M multifeed ................... 33 iPhoto ........ 236 Quick Menu Q Windows ......................................................INDEX I installing ....... 57 Mac OS ............................................................................................................. 62 Mac OS ........................................ 173........................ 244 renaming profiles Windows ......... 189 replacing pad assy pick roller ................. 84 Mac OS ............................. 175 L Left-Click Menu ....................................... 213 ............................................ 171 .................................... 49 Mac OS .................................................. 287 paper sizes of documents .............................................. 142 Mac OS ... 207 Scan to Excel Windows .......................................... 92 Mac OS profile Windows .............. 19 saving profiles S Windows ...................................... 177 [Scan] button Scan to E-mail Windows ......... 273 O online update Windows ............................................................... 289 ................................................ 56 Mac OS profile menu ............ 223 ........................................................ 42 loading documents ........................................................................................................................................................ 303 operating system Windows ..................................... 46 Mac OS ....................

.............. 169 ...................... 132 Scan to Rack2-Filer Scan to Word Windows ... 110 Mac OS or gray mode Windows ............................. 303 USB connector .............. 170 ........................ 181 .......................................... 74 Mac OS ...................................................................... 80 Mac OS .................................................... 25 Windows ............................................................................................................................................................................................. 76.... 18 simplex scan Windows ............... 25 system requirements Windows . 19 turning ON/OFF ScanSnap ...... 195 side guide ............ 23 Scan to SharePoint ............................................ 54 uninstalling ScanSnap Manager menu ScanSnap setup dialog box U Windows ............................ 53........................................................ 69 Mac ................... 242 ............... 71 security cable slot send by e-mail Windows ............. 110 Scan to Microsoft SharePoint Scan to Picture Folder Scan to PowerPoint(R) Scan to Print Windows ...................................... 305 Mac OS .......................................................................................................................... 199................................................................. 19 ScanSnap Organizer .................... 223 scanning color document in black & white shared folder Windows ...................INDEX Scan to Folder Windows ................................................. 34 ScanSnap setup window .............................................. 205 setting the ScanSnap Windows ................................... 34 ............... 307 updating Windows ................ 215 ............................. 19 319 .............................. 301 Mac OS ......... 198 showing the scanning progress status Windows ....................... 82 Mac OS ............ 138 Mac OS ........ 40 ........... 34 ScanSnap features ScanSnap Manager Mac OS ................................................................................................................................................. 122 T tape seal .............. 53 Mac OS ... 101 .................... 203 .............. 136 Mac OS .................................. 15 .......................................................................................... 94 Mac OS ... 20 Mac OS ........................ 240 sleep mode .............................................................................. 181 ScanSnap’s communication status .................................

as well as the scanner applications is prohibited under the copyright law. Copying of the contents of this manual. in whole or in part. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product. .ScanSnap S1300 Operator's Guide P3PC-2722-01ENZ0 Issue date December 2009 Issued by PFU LIMITED The contents of this manual are subject to change without notice. and any claims by a third party.

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