A PROJECT REPORT ON IMPORT / EXPORT PROCEDURE & DOCUMENTATION At AMOL PHARMACEUTICALS PVT.LTD. SITAPUTA, JAIPUR (RAJ.

) {Submitted in partial fulfillment of the requirement for award of MASTER OF BUSINESS ADMINISTRATION}

Under Supervision of: Dr. HARSH DWIVEDI Professor & Director, R.A.Podar Institute of Management University of Rajasthan, Jaipur

Submitted by: ARVIND KUMAR MBA (Ex e.) PART III R.No.9003
PAPER : 506

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ACKNOWLEDGEMENT
I have by take this opportunity to put on records my sincere thanks to Dr.HARSH DWIVEDI under the guidance I could complete this project in an effective and inputs, which added dimensions and meaning to any project. I express my gratitude and frequent thanks to Dr.MOHAN SINGH for there valuable suggestion and cooperation to achieve the task I am indebted thanks to the management of M/s.Amol Pharmaceuticals Pvt.Ltd., Sitapura Jaipur (Raj.) unit for giving mean opportunity to gain exposure on matter related to project under the esteem guidance of Mr.Sandeep Sapra (Managing Director) & Mr.Kalyan Saini(Vice president - Finance).

With sincere thanks Arvind Kumar

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DECLARATION
I hereby declare that the study entitled IMPORT / EXPORT PROCEDURES & DOCUMENTATION in the context of M/s Amol Pharmaceuticals Pvt. Ltd.(APPL) being submitted by me in the partial fulfilment of the requirement for the award of MASTERS IN BUSINESS ADMINISTRATION is a record of my own work. The study was conducted at Finance Department, Export/Import Department of APPL. The matter embodied in this project report has not been submitted to any other University or Institution for the award of degree. This project is my original work and it has not been presented earlier in this manner. This information is purely of academic interest. With Sincere Thanks Arvind Kumar MBA Executive Part-III R.A.Podar, Institute of Management Rajasthan University Jaipur.

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PREFACE
As a part of my MBA (Executive) programme, I was asked to submit the report of any organization, to give the exposure to practical management and to get familiar with the various activities taking place in the organization. I got an opportunity to undergo prepare my project report in the reputed to work on the project titled EXPORT / IMPORT PROCEDURES & DOCUMENTATION of APPL. In this project, an attempt has been made to study. The silent feature of this report is the comprehensive coverage and latest information about the topic of the study.

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CONTENTS:
CHAPTER 1:
COMPANYS PROFILE APPL-AN OVERVIEW APPL-IN INDIA COMPANYS VISION,MISSION AND VALUES COMPANY BUSSINES OBJECTIVES RESEACH AND DEVELOPMENT TECHNOLOGY COLLOBRATION DIVISON OF APPL COMPETITOR OF APPL AWARDS WON BY APPL SWOT ANALYSIS QUALITY APPL-JAPIR UNIT PROFILE

CHAPTER-2
INTRODUCTION OF THE TOPIC DOCUMENTATION OF APPL MEANING OF IMPORT EXPORT MEANING OF DOCUMENTATION

CHAPTER-3:
OBJECECTIVES OF STUDY RESEARCH METHODLOGY

CHAPTER-4: HIGHTLIGHTS OF EXIM POLICY CHAPTER-5: DOCUMENTATION OF APPL

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COMMERCIAL DOCUMENTS RAGULATORY DOCUMANTS

CHAPTER-6:
FINDINGS

CHAPTER-7:
SUGGESTIONS

CHAPTER-8:
C0NCLUSION

CHAPTER-9:
BIBLIOGRAPHY

CHAPTER-10:
ANNUXRE

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CHAPTER-1 COMPANY PROFILE

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APPL AN OVERVIEW
Established in the late 15's AMOL PHARMACEUTICALS PVT.LTD.(APPL) is a name which is recognized across the industrial world. It is one of the largest manufacturing unit of Pharmaceuticals, Herbals, Minerals, Vitamin Supplements, Amino Acid and Ayurvedic Products in Jaipur (Rajasthan) India and is one of the leading international companies in the Medicines Sector offers a wide spectrum of products and services for core sectors like Healthcare and Hospitals etc. A dynamic strong team embodies the APPL philosophy excellence through continuous striving for state of the art technology. With registered headquarters in Mumbai, Five manufacturing units, a wide spread regional services network and projects sites all over India and even abroad, APPL is India's industrial ambassador to the world with export presence in more than five countries. APPL is doing both local sale (Indian Marketing) and Export to USA, China, South Africa and Kenya. APPL's range of pharmaceuticals products extent from project feasibility studies to after sales services, successfully meeting diverse needs through turn key capability. APPL has had a consistent track record of growth, performance and profitability. The Pharmexcil in its report on the Indian Pharma Sectors, has described APPL as " one of the most efficient unit in the industrial sector, at par with international standards of efficiency". APPL has acquired ISO 9001-2000 certificate for most of its operations and has taken up Total Quality Management (TQM).

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APPL IN INDIA
# REGIONAL OFFICES *********************************** 1. NEW DELHI 2.MUMBAI # BUSSINESS OFFICES ******************* 1. BANGLORE 2. BARODA 3. BHUBANESHWAR 4. MUMBAI 5. CALCUTTA 6. CHANDIGARH 7. GUWAHATI 8. JABALPUR 9. JAIPUR 10. LUCKNOW 11. CHENNAI 12. NEW DELHI 13. PATNA 14. RANCHI 15. ASAM

# MANUFACTURING UNITS *********************** 1. Amol Pharmaceuticals Pvt.ltd., E1-363,Sitapura Industrial Area, Jaipur (Rajasthan) India

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COMPANY PROFILE

APPL is India's Leading Pharmaceuticals company and one of its kinds in this part of the hemisphere. It manufactures a wide range of state of the art pharma products, herbal products, vitamins, food and dietary supplements. The plant of APPL was set up in Jaipur in 1995. In the early 15 years five more major subsidiary plants were set up in USA like 1. US Pharma Lab Incorporated, New Jersey 2. A Pharma Lab Incorporated, New York 3. Aspire Pharmaceuticals, New York and in CHINA named like 4. Amol Biotech Ltd.,Shanghai, China. The company now has 5 manufacturing divisions in pharma sectors, regional centers besides manufacturing sites spread all over India and also abroad to provide prompt and effective service to customers. APPL's business broadly covers Healthcare and hospital sectors of economy that fulfill vital infrastructure needs of the country. Its product have established an enviable reputation of high quality and reliability, which is largely due to emphasizes placed all along on contemporary some of the best technologies of the world from the leading companies in U.S.A., EUROPE, and CHINA together with technologies from its own R&D centers technologies APPL has consistently upgraded its design and manufacturing facilities to international standards by acquiring and assimilating.

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VISION
A WORLD-CLASS, INNOVATIVE, COMPETITIVE AND PROFITABLE PHARMACEUTICALS ENTERPRISE PROVIDING TOTAL BUSINESS SOLUTIONS.

MISSION
THE MISSION OF AMOL PHARMACEUTICALS IS TO ENHANCE THE QUALITY OF LIFE FOR HUMANKIND BY PROVIDING INNOVATIVE AND TRUSTED INGREDIENTS TO THE PHARMACEUTICAL AND HEALTHCARE INDUSTRY. WE WILL STRIVE TO BE THE BEST BY MEETING THE TECHNOLOGICAL AND SCIENTIFIC NEEDS OR OUR INDUSTRY, GOVERNMENT AND SOCIETY. .

VALUES
MEETING COMMITMENTS MADE TO EXTERNAL AND INTERNAL CUSTOMERS. FOSTER LEARNING, CREATIVITY AND SPEED OF RESPONSE. RESPECT FOR DIGNITY AND POTENTAIL OF INDIVIDUALS. LOYALTY AND PRIDE IN THE COMPANY. TEAM PLAYING ZEAL TO EXCEL INTEGRITY AND FAIRNESS IN ALL MATTERS.

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BUSINESS OBJECTIVE
GROWTH:To ensure a steady growth by enhancing the competitive edge of APPL Pharma sector, Healthcare and Hospital in existing business, new areas and international operations so as to fulfill national expectations from APPL.

PROFITABILITY:To provide a reasonable and adequate return on capital employed, primarily through improvements in operational efficiency, capacity utilization, productivity and generate adequate internal resources to finance the company's growth.

CUSTOMER FOCUS:To build a high degree of customer confidence by providing increased value for His money through international standards of product quality, performance and superior services.

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PEOPLE- ORIENTATION:To enable each employee to achieve his potential, improve his capabilities, perceive his role and responsibilities and participate and contribute positively to the growth and success of the company. To invest in human resources continuously and be alive to their needs.

TECHNOLOGY:-

Achieve technological excellence in operations by development of indigenous technologies and efficient absorption and adaptations of imported technologies to suit business need and priorities and provide the competitive advantage to the company.

IMAGE:To fulfill the expectations which stakeholders like government as owner, employees, customers and the country at large have from APPL.

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RESEARCH AND DEVELOPMENT

APPL has a corporate R & D center supported by R & D groups at each of the manufacturing divisions. The dedicated effort of APPL's R&D have produced several new innovative pharmaceuticals products. Establishment of Indias largest Analytical testing laboratories in 2010 which is govt. approved, evaluation testing facility at centre. Major R & D achievement include:

Our R&D starts with science and ends with customer satisfaction. We believe in proven process for better results Our R& D capabilities are focused on the basis of Customers development needs. We believe one of the principal factors contributing to our successes is our strong R& D capabilities . Our core competencies lay in the development and validated scale up processes, further supported by analytical method development, analytical method validations and stability.

According to CFO Mr.Hemmant Thakkar, "APPL is spending Rs. 12 Cores on Research and Development. Earning from product which has been commercialized has gone up 26 % to Rs. 50 Cores." Currently APPLS portfolio of product stretches well beyond 200 finished products, all manufactured in state of the art GMP certified production facilities ISO 9001-2000. APPL principal administration and distribution facilities are based in the US, India & China with Research & Development team imbedded across five manufacturing units. APPL's commitment to growing with its customers is clear for pharmaceutical, herbal and nutraceutical needs, come see how you can benefit from being Naturally based Globally Placed

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DIVISIONS OF APPL
There are following Divisions of APPL, as under: 1. 2. 3. 4. 5. 6. 7. 8. Amol Pharmaceuticals Pvt.Ltd, Jaipur, India Amol Nutraceuticals Pvt.Ltd, Jaipur, India Amol Analytical division, Jaipur, India Amol Healthcare, Manshrovar, Jaipur, India Amol Biotech Ltd, Shanghai, China US Pharma Lab Inc, Newrak, USA. A Pharma Lab Inc, New York, USA Aspire Pharmaceuticals Ltd, New York, USA.

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MAJOR MILE STONE

1999 2001 2001 2002 Job Redesign concept launched for FIRST time in India. Well documented Suggestion Scheme launched. Launched Productivity Movement & Quality Circle. Concept National Productivity Award by the President of India.

2003 2006 2009 2009 2009 2010 2010

Accreditation of ISO 9001-2000 quality System. Adopted EFQM model of TQM for achieving Business Excellence. Certificate of Star Export House by Zonal JDG of Foreign Tracde. Pharmexcil Award for Appreciation in Merchant Export Launching of 5s concept Top Management TQM Workshop at Mumbai and Delhi Accreditation of ISO 9000-2k

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SWOT ANALYSIS OF APPL

-S-T-R-E-N-G-T-H-S Low cost Producer of quality equipment due to cheap labor and fully depreciated plants. Flexible manufacturing set up. Big entry barrier due to high replacement cost of its manufacturing facilities. Comprehensive turn key experience from product design to commissioning.

-W-E-A-K-N-E-S-S-E-S High working capital requirement due to its exposure to cash starved SEBs. Inability to provide project financing.

-O-P-P-O-R-T-U-N-I-T-I-E-S High expected growth in Pharma sector. High Growth forecast in India's index of industrial production would increase demand for bulk drugs. . -T-H-R-E-A-T-S Technology suppliers are becoming competitors with the opening up of the Indian economy. Fall in Globally prices can affect profitability.

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QUALITY
Quality is infect a way of life in APPL . It is a watch work whether in coming material, in process, machining, finished or testing. Quality assurance system quality plant and field quality assurance are aids to tool quality concept. A large number of sophisticated testing and measuring instruments including HPLC, co-ordinate measuring machine, non destructive testing facilities like X-ray, Gamma rays, Ultrasonic, magnetic particle inspection are being extensively used. As a part of its continuous journey in attaining excellence in quality management, APPL has also received global recognition with the award of ISO-9001-200 certificate by Moody International for all its products. The products, which had received ISO-9001-2000 recognition, include boiler and turbo generators, hydro Machines, condensers heat exchangers, AC/DC motors and associated control panels.

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APPL JAIPUR UNIT PROFILE

FINANCE FUNCTIONS OF APPL COST SECTION
Cost- section of the company is divided into following two sections via, PRODUCT COST & CENTRAL COST and these deals with the following functions:(i) (ii) (iii) (iv) (v) (vi) (vii) Determination of periodic profits including inventory valuation. Determination of pricing policy of the company. Work related to capital expenditures of the company. Developing variance Management Information report for different parts of management for purpose of cost control and reduction. Valuation of work in progress and finished goods. Interaction with management of top management link for achieving cost control and cost reduction and thereby improving bottom line of the company. Preparation of cost sheet of different product and their analysis for future planning.

SALES SECTION
Sales accounts section will deal mainly with the following items:(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) Scrutiny and vetting of estimates / quotation for sale of products / services, wherever financial concurrence is required. Scrutiny and vetting of agreements for sales of products and services Invoicing for sale / advance or progressive payment / erection income and other. Maintenance of subsidiary records like sales journals / sales day book, sundry debtors ledgers, advances from customer ledger etc. Payments, recovery and accounting of sales tax, excise duty. Accounting of claims on carriers/ insurance companies for missing items / damages on outward consignments. Scrutiny, payments and accounting of bills of carriers and insurers and other miscellaneous claims relating to the outwards consignments. Calculation and scrutiny of data for payments of royalties to the collaborators. Review and reconciliation as well as follow up of recovery of outstanding dues from the customers in coordination with the commercial department.

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STORES SECTION
For the convenience of performance of various functions it is divided in to further three sections which are as follows:a) Stores bills. b) Stores review. c) Foreign payment. They deal mainly with the following items of works: (i) (ii) (iii) (iv) (v) Payment of suppliers bills including bills for advances -indigenous and foreign Pricing of stores receipt vouchers including fixed assets vouchers and fixed assets receipt vouchers. Maintenance of accounts of advances to suppliers, claims recoverable, claims for short suppliers, rejections and rectifications of materials and sundry creditors. Opening of letter of credit and arranging payments to foreign suppliers under foreign credit / differed payment agreements. Payment of bills for ocean freight ,port trust dues ,custom duty, local agents commission and clearing agents bills, transit insurance bills ,bills of contractors for transport /handling etc. and accounting of such payments are made at regional offices. (vi) (vii) (viii) (ix) Maintenance of accounts of material issued on loan and materials issued to subcontractors. Keeping account of earnest money and security deposits received from tender and suppliers. Adjustment of stores in transit to be m Added at the close of the year.

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BOOKS AND BUDGET SECTION

This section deals mainly with the following:(i) (ii) (iii) (iv) (v) (vi) Preparation of operating budget for the company as a whole. Co-ordination with various functions of organization with regard to generation and submission of important MIR's to corporate office. Preparation of annual accounts of the company. Coordination with company auditors with regard to company accounts. Maintenance and accounting of fixed assets accounts. Preparation of long term profit plans based on broad objectives of the company.

PAYROLL SECTION
This section deals mainly with the following functions: (i) (ii) (iii) (iv) (v) (vi) Preparation of monthly wage bills. All account work related to personal payments and discloses profit and loss account of the company. Dealing with income tax authority with regard to personal taxation of employee. Dealing with other statutory authority such as P.F. Commissioner, ESI (employee state insurance). To ensure correct payment of salary and wages and other benefits to employees in line with policies. Payments and accounting of all miscellaneous expenditures incurred telephone and miscellaneous payment on post and telegraph,

WORKS SECTION
Works section of the company is dealing with the following functions: (i) (ii) (iii) (iv) Payments of contractors bills including bills for advance. Maintenance of accounts of contractors with regard to security deposits, earnest money, progressive payments. Maintenance of accounts of materials issued on loans to contractors. All accounting work related to capital expenditure in progress on erection of plant & machinery and building. - 21 -

(v) (vi)

All other miscellaneous work relating to hiring of various facilities. Payments and accounting of all expenditure related to revenue particularly with regard to expenditure incurred on repair and maintenance of plant and machinery, building.

CASH SECTION
The cash section shall be responsible for banking of all money or money's worth received by the company and the disbursement of all authorized payments on behalf of the company and also for the safe custody of all cash and other valuables as may be entrusted to that section. The broad functions are. (i) Receipt of money in the form of cash, cheque, bank draft, postal orders etc.on behalf of the company. Payment of money to the suppliers, contractors etc. on behalf of the company and disbursement of salaries, wages and other personal payments of employees. (ii) (iii) Handling and custody of cash , cheque etc. till disbursement or deposit in bank and custody of other valuables like govt. and other paper securities, share certificates, bank guarantees etc. Accounting of all receipt and payments on behalf of the company in cash / bank books, maintenance of registers and other record incidental to and for the efficient dispatch of the responsibilities of the section. (iv) (v) Arrangement / operation of cash credit facility with banks. Preparation of cash flow statements, cash forecasts etc.

NOTE:

The function of arrangements of cash credit facility specified at item (IV) above is now

discharged centrally by the cash management section of the corporate office. However the division concerned will also keep proper liaisons with all the local members, banks consortium to ensure the smooth functioning of the centralized cash credit system.

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PRODUCT PROFILE
PRODUCT CAPACITY RATINGS
Products For Export Market
S.No. 1 Name of Item Amodax Tablet Composition Each uncoated tablet contains :Theophylline BP Salbutamol Sulphate BP equivqlent to Salbutamol Each uncoated tablet contains :Amlodipine Besylate Excipients Each uncoated tablet contains :Atenolol Excipients Each uncoated tablet contains :Acebutolol Excipients Each enteric coated tablet contains :Methenamine USP Sodium Salicylate USP Each uncoated tablet contains :Acetaminophen USP Diphenhydramine Hcl USP Excipients Each film coated tablet contains :Paracetamol BP Ibuprofen BP Each uncoated tablet contains :Paracetamol BP Phenylephrine HCI USP Caffeine USP Chlorpheniramine Maleate USP Each film coated tablet contains :Clarithromycin USP (Anhydrous) Each uncoated tablet contains :Amodiaquine Hydrochloride USP equivalent to Amodiaquine Each uncoated tablet contains :Amodiaquine Hydrochloride USP equivalent to Amodiaquine Each uncoated tablet contains :Amlodipine Besilate BP equivalent to Amlodipine Each uncoated tablet contains :Amlodipine Besilate BP equivalent to Amlodipine Each enteric coated tablet contains :-Pantoprazole Sodium Sesquihydrate equivalent to Pantoprazole Claim

100 mg 2 mg 5 mg Q.S. 25 mg Q.S. 200 mg Q.S. 162 mg 162.5 mg 500 mg 25 mg Q.S. 325 mg 400 mg 500 mg 5 mg 30 mg 2 mg 250 mg

Amlodipine Besylate tablet

Atenolol Tablet

Acebutolol Tablet

Amotex Tablet

APAP DPH Tablet

Amofen Tablet

Amogesic Tablet

9 10

Amoclair-C tablet Amoamod

300 mg

11

Amoamod-J Tablet

153 mg

12

Amlodip - 2.5 Tablet

2.5 mg

13

Amlodip Tablet

5 mg

14

Amoprazole Tablet

40 mg

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15 16 17 18 19 20 21 22 23 24

Antiplas Antiplas-50 Amozine-L Tablet Amotin Tablet Amolax Amoclari Tablet Amozole - F Capsule Amozole - T Capsule Acidozole - O 20 Capsule Alafex-120

Each uncoated tablet contains :Artesunate Each uncoated tablet contains :Artesunate Each filmcoated tablet contains :Levocetirizine Dihydrochloride Each filmcoated tablet contains :Tinidazole USP Each filmcoated tablet contains :Tegaserod Maleate Equivalent to Tegaserod Each enteric coated tablet contains :Rabeprazole Sodium equivalent to rabeprazole Each hard gelatin capsule contains :Fluconazole USP Each hard gelatin capsule contains :Itraconazole BP Each hard gelatin capsule contains :Omeprazole USP (as enteric coated pellets) Each film coated tablet contains :Fexofenadine Hydrochloride USP equivalent to Fexofenadine Each film coated tablet contains :Fexofenadine Hydrochloride USP equivalent to Fexofenadine Each uncoated tablet contains :Paracetamol BP Each film coated tablet contains :Chondroitin Sulphate Sodium USP Glucosamine Hydrochloride USP Each film coated tablet contains :Chondroitin Sulphate Sodium USP Glucosamine Hydrochloride USP Each film coated tablet contains :Chondroitin Sulphate Sodium USP Glucosamine Sulphate USP Each film caoted tablet contains :Atenolol USP Chlorthalidone USP Each uncoated tablet contains :Domperidone BP Each film coated tablet contains :Alpha Lipoic acid NF Vitamins and Multi Minerals Supplement Vitamins and Multi Minerals Supplement Vitamins and Multi Minerals Supplement Vitamins and Multi Minerals Supplement Vitamins and Multi Minerals Supplement Vitamins and Multi Minerals Supplement Vitamins and Multi Minerals Supplement Each Hard Gelatin Capsule contains :Lansoprazole USP(as enteric caoted pellets) Each uncoated Tablet Contains :Meloxicam BP Each Tablet Contains :Glucosamine Sulphate Potassium Chloride USP Equivalent to Glucosamine Sulphate Each Kit Pack contains :A. 12 Antiplas-50 Tablets

100 mg 50 mg 5 mg 500 mg 6 mg

20 mg 150 mg 100 mg 20 mg

120 mg

25 26 27

Alafex Acheaid Tablet Artical - E Tablet

60 mg 500 mg 500 mg 500 mg 100 mg 500 mg 500 mg 500 mg 50 mg 12.5 mg 10 mg 600 mg

28

Artical - D Tablet

29

Article

30 31 32 33 34 35 36 37 38 39 40 41 42 43

Atamol - S Tablet Amidom Alpha - 600 Tablet Ameravite Prenatal Tablet Ameravite Prenatal Forte Tablet Ameravite Children's Chewable Tablet Ameravite Cal-D Tablet Ameravite A TO Z Tablet Ameravite Complex Tablet Ameravite Performance Tablet Acidozole - L Capsule Articam Tablet Artimol Artiquin - L Kit

30 mg 7.5 mg

500 mg

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44

Artiquin Kit

45

Artifen-E

46

Atorking-EZ

47 48 49 50

Amlon-E Atorking-E 10 Atorking-E 20 Amocar-E

Each uncoated tablet conteins :Artesunate B. 12 Amoamod - J Tablets Each uncoated tablet conteins :Amodiaquine Hydrochloride USP Equivalent to Amodiaquine Each Kit Pack contains :A. 3 Antiplas Tablets Each uncoated tablet conteins :Artesunate B. 3 Amoamod Tablets Each uncoated tablet conteins :Amodiaquine Hydrochloride USP Equivalent to Amodiaquine Each Uncaoted tablet contains :Artemether Lumefantrine Each film caoted tablet contains :Atorvastatin calcium eq. to Atorvastatin Ezetimibe Each Uncaoted tablet contains :Amlodipine Besilate B.P. eq. to Amlodipine Atenolol B.P. Each film caoted tablet contains :Atorvastatin calcium eq. to Atorvastatin Each film caoted tablet contains :Atorvastatin calcium eq. to Atorvastatin Each Uncaoted tablet contains :Carbamazepine B.P.

50 mg

135 mg

100 mg

300 mg 20 mg 120 mg 20 mg 10 mg 5 mg 50 mg 10 mg 20 mg 200 mg

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CHAPTER-2 INTRODUCTION OF TOPIC

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MEANING OF EXPORT / IMPORT:

An export is any goods or service transported from one country to another country of goods normally required in a legitimate fashion typically for use in trade export is an important part of international bussines.Its counterpart is import Export goods or service are provided to foreign consumers by domestic producers .Export of commercial quantities of goods normally requirement involvement of customer authority in both the country of export and country of import.

MEANING OF DOCUMENMENTATION
DOCUMENT come from Latin word DOCUMENTUM and its meaning is official paper. The word document also carries meaning of proof. Import export documentation is that document which use of Import export proof.

PURPOSE OF DOCUMENTATION:
TO THE EXPORTER: Documentation provides accounting records to the exporter and a receipt for goods shipped. The means of the export clearance of the goods as well as information and instruction to mainly individual, company and government. TO THE IMPORTER: Documentation assured that the goods ordered are the goods shipped the means for cleaning goods through customer at the country of destination. TO THE BANK: Documentation also very essential for the bank because its provide instruction and accounting tools for collecting and distributing of payments. TO THE INSURER: Documentation provides a means of evaluating risk valuing. A shipment and tracing the point of loss in coverage claim.

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CHAPTER-3 OBJECTIVES OF STUDY

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OBJECTIVE OF THE STUDY

Behind every study there is an objective, what ever people do they have some objective keeping in their mind and they work on it until their objective gets fulfilled. To have a deeper insight of import export documentation of APPL. To understand and analysis the documentation of import export of goods in APPL.

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RESEARCH METHODOLOGY

Research methodology is a way to systematically solve the research problem. It may be understood as a science of studying how research is done systematically. In this research, we study various steps that are adopted by a researcher in his research problem along with the logic behind them.

NATURE OF STUDY
The type of Research plan I have used in this project is descriptive research. Descriptive research design is also known as Explanatory Design. Descriptive research may focus on individual subjects and go into great depth and detail in describing them. This study is one that simply describes export details of APPL. The duration of the study is two months.

DATA COLLECTION
There are two types of data: 1. Primary data 2. Secondary data In this Research, the data has been collected from:

SECONDARY SOURCES
Secondary source are the one, which have already been gathered by somebody else for some other purpose and are available to others for use. Such data may be in published or unpublished form. It is less expensive and more accessible.

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SOURCES OF SECONDARY DATA

Internal Sources (Export Records)

External Sources (Computerized Data)

Secondary data used for this research has been collected from internal and external sources. Data has been collected from following external published sources; Catalogues and Annual Report of the company Information search on the internet.

Procedure of the study

Step 1: The research statement and the objectives under it has been Determined. Step 2: Data for the study has been collected through secondary sources. Step 3: Data was collected, consolidated and analyzed. Step 4: Findings were drawn and conclusion was made.

LIMITATIONS OF THE STUDY

Time Constraint: Shortage of time was a very big constraint. Resource Constraint: Availability of data was a constraint because some of

the data

and information which was required but did not made available due to secret records. Secondary data: All the information was available from secondary sources and was very vast to analyze properly. Wide area: It was a wide area to study, so it requires expertise knowledge and skill which was lacking.

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CHAPTER-4
HIGHLIHTS OF EXIM POLICY

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HIGHLIHTS OF EXIM POLICY

The Exim policy of 2009-14 is sector specific policy. The Exim policy has identified certain thrust sectors having prospects for exports expansion & potential for employment generation. The main objective of the exim policy is to double Indias share of global merchandise trade by 2009. Different type of shipping bill is: 1. Shipping bill for export goods under claim for duty drawbacks (green bill). 2.
3.

Shipping bill for duty free goods (white bill). Shipping bill for export of goods under DEBP (DUTY ENTITLEMENT pass book scheme, blue bill).

4.

Shipping bill for export duty free goods.ex.BONDS (pinks bill).

5. Post trust copy of shipping bill/export applications/dock challen: An exporter has to pay the port and the dock charges when the shipment is sent by the sea. The amount of these charges is assessed on the basis of the nature of the goods, volume, weight etc.these details are given in the prescribed form which is known by different name such as PORT TRUST COPY OF SHIPPING BILL/EXPORT APPLICATION/DOCK CHALLAN at different sea ports. This form as same as shipping. KEY STRATGIES INCLUDE: Unshackling of control & creating an atmosphere of trust & transparency Simplifying procedures & bringing down transaction costs Neutralizing incidence of all levies on inputs used in export products Facilitating development of India as a global hub for manufacturing of trading & services Identifying & nurturing special focus areas to generate employment (specially rural & semi-urban areas Facilitating technological & infrastructural up gradation of Indias economy specially through import of capital goods Ensuring that domestic sectors are not disadvantaged in trade agreements Upgrading foreign trade related infrastructure to international standards. (Eg. Airports, Seaports etc.) Activating Indian Embassies as key players in exports Revitalizing Board Of Trade by inducting expert SPECIAL FOCUS INITIATIVES Foreign trade policy 2009-14 has identified certain thrust areas / sectors like AGRICULTURE, HANDICRAFTS, GEMS &JWELLERY, and LEATHER & FOOTWEAR. AGRICULTURE: Introduction of new scheme called VISHESH KRISHI UPAJ YOJANA ( Special Agriculture Produce Scheme ) to boost exports of fruits, vegetables, flowers, minor forest produce, & their value added products which qualify for Duty Free Credit Entitlement ( 5% of Free ON Board value ) for importing inputs & other goods. HANDLOOMS & HANDICRAFTS: Duty free exports of trimmings & embellishments [up to 5% FOB value] exemptions of samples for countervailing duty & establishment of Handicrafts Special Economic Zones. GEMS & JEWELLERY: Permission for duty free import of consumables metals other than Gold & Platinum ( up to 2% of FOB value ).Permission is granted for importing Gold of [18 carat & above] under replenishment scheme. - 33 -

LEATHER & FOOTWEAR: Reduction in incidence of Customs Duty on inputs, plants & machinery, re-export of unsuitable import material, duty free import of specified items for leather sector [up to 5% of FOB Value]

CHAPTER-5

IMPORT EXPORT DOCUMENTATION OF APPL

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EXPORT DOCUMENTATION
Incorrect documents may lead to non-delivery of goods to the importer. The number of documents to be filled in is large, so also is the number of authorities to whom the relevant documents are to be submitted. Moreover documents required differ from country to country. On the basis of functions to be performed, export documents can be classified into four categories as under: COMMERCIAL DOCUMENTS REGULATORY DOCUMENTS EXPORT ASSISTANCE DOCUMENTATION REQUIRED BY IMPORTING COUNTRIES

COMMERCIAL DOCUMENTS: Includes Invoice, bill of exchange, Bill of lading, and Letter of credit etc. REGULATORY DOCUMENTS: The documents, which are required for complying with the rules and regulations governing export trade transactions such as foreign exchange regulations, export inspections etc. EXPORT ASSISTANCE DOCUMENTS: Required for claming assistance under export assistance schemes. Examples: Drawbacks of Central Excise and Customs Duty, Packing Credit Facilities etc. DOCUMENTATION REQUIRED BY IMPORTING COUNTRIES: These are basically meant for satisfying government requirements. For instance, Certificate of Origin, Consular invoice, Quality Control certificate etc.

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CLASSIFICATION OF EXPORT DOCUMENTS

As Invoice is the statement containing full details of the goods shipped. An Invoice is not a document of goods but description of goods. Serves the purpose of verifying that the goods shipped and price is as per the contract. Following are the types' of invoices:-1) PROFORMA INVOICE 2) COMMERCIAL INVOICE 3) EXCISE INVOICE 4) CONSULAR INVOICE 5) CUSTOMS INVOICE 1) PROFORMA INVOICE Once the export order is confirmed a Proforma invoice is sent to the consignee and commits the shipment of the products covered at the agreed price during the specified time. 2) COMMERCIAL INVOICE This is one of the most important Documents issued by the seller in the standard format. The invoice is usually made out for full realizable amount of goods as per the trade terms 3) EXCISE INVOICE When the central excise people came to the company's (exporter) warehouse to check that goods are according to invoice and if they are satisfied then only the goods can be removed from the exporter's ware house 4) CONSULAR INVOICE Consular Invoice is a document required mainly by the Latin American countries. This invoice is most important document, which need to be submitted for Certification of the Embassy of the country concerned. The exporter has to pay some fees for the certification of this invoice and has to be signed it. 5) CUSTOMS INVOICE It is generally made out on a special form Presented by the custom authorities of the importing country and helps for allowing entry of goods in the importing country at preferential Tariff rates. Invoice shall contain details such as: a) NAME AND ADDRESS OF THE EXPORTER. b) NAME AND ADDRESS OF THE CONSIGNEE. c) DESCRIPTION OF GOODS. d) OUANTITY. e) VALUE. f) SHIPPING MARKS (NAME AND ADD. OF EXPORTER & CONSIGNEES NAME) g) PORT OF LOADING. h) PORT OF DISCHARGE.

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EXPORT DOCUMENTS:

SHIPPING DOCUMENTS: The various document in addition to the commercial documents and regulatory documents are used in connection with the shipment of goods. A comprehensive listing of these documents along with their definition is given:

COMMERCIAL DOCUMENTS:

A commercial invoice is the accounting document by which the seller chares the goods to buyer. A commercial invoice normally includes the flowing information:
A.

COMEERCIAL INVOICE:

1. 2. 3.

Date Name and address of the buyer and seller Order and contract number of unit price & total number of packages and shipping marks & numbers,

4. 5.
B.

Term & delivery of payment & Shipment details.

PACKING LIST:

Packing list is also an essential document for import export. The packing list match with the consignment or the goods shipment. The custom officials look at goods to assure themselves that there is any type of error or not .packing list may contain all the description of the consignment their size, quality, quantity etc

is a prescribed form of policy by the export inspection agency. the exporter has to give notice for inspection in this prescribed form the inspection of export shipment.
C.

INTIMATION OF INSPACTION: This

D.

CERTIFICATE OF ORIGIN:

Certificate of origin is also known of FORM A.A certificate of origin or FORM A is a signed statement providing evidence of origin of the goods. In many countries a certificate of origin at through prepared exporter or his agent has to be issued in a mandatory form and manner with certificate by an independent official organization ex. A chamber of commerce such a document contains details of the shipment to which it relates states the origin of the goods & bears the signature & certifying body. - 37 -

E. SHIPPING ORDER: This is slip issued by the shipping line at the time of shipment is being sent by air then the reservation slip known as carting order. It is issued by the chief of vessel after cargo is loaded and it contains the name of shipper, Place of receipt and voyage number, description of goods, gross weight and other details. This receipt is transferable nature and must be presented at the shipping companys office to be exchanged into bill of lading.
E. F. BILL OF LADING: Bill MATES RECEIPT:

of lading is a receipt for the goods shipped by sea. it is the transport document which must be presented if credit stipulates a MARINE BILL OF LADING. This bill of lading lists follows: port of lording port of discharge the name of carrying vessel it is duly signed it is evidence payment of fright;

H. SHIPMENT DETAILS:

This certificate is issued by the Moody International or any other reputed inspection agencies authority has checked that inspected equipment with clients regulations according to evidence produced by the manufacturer as well as his own verifications STORE RECEIPT VOCHER: After the material are received in warehouse department.SRV is a document through APPL; S own inspectors SRV is raised by the material, by the stores department and their acceptance is communicated to the stores accounts section and other department. The stores receipt voucher contains the following information: Ward/section from which SRV is issued or were the stores are to be stocked ultimately name of the supplier. Challen number and date Purchase order number & date

Name of the indentor, railway receipt/luggage way bill no. & wagon no., carrier receipt no. and material delivery challen no. and under which the material are receiver. Name of the ship Bill of lading no. and date Descriptions of the material with code no. Unit of measurment Quantity supplied - 38 -

Quantity accepted & quantity reject Railway/lorry fright particulars other charges like post ageless.

I.

BILL OF EXCHANG:

Definition of bill of exchange Draft: It is an unconditional order in writing signed by one person & requires that the other person i.e. to whom it is addressed to pay a certain sum of money on instruction at a specified time. It is of two types: 1) DOCUMENTS AGAINST PAYMENT (D/P) OR SIGHT DRAFT 2) DOCUMENTS AGAINST ACCEPTANCE (D/A) OR USANCE DRAFT OR TIME DRAFT 1) DOCUMENTS AGAINST PAYMENT (D/P): It is also known as SIGHT DRAFT. The bank is instructed to hand over the relevant documents to importer only against payment. D/P or Sight Drafts are generally considered safer as the exporter retains the possession of goods till he gets the payment. 2) DOCUMENTS AGAINST ACCEPTANCE (D/A): The payment is made later after thirty/ sixty/ ninety days. The importer takes the title of goods before making payments; in case importer fails to make the payment the recovery is very difficult.

INSURANCE DOCUMENTS:

Insurance document has two type first is related to air lines & second related to sea. 1. Air lines insurance 2. Marine insurance

REGULATORY DOCUMENTS

1.

EXCHANGE CONTROL DECLERATION FORM:

Every exporter required to declare to the reserve bank of India, the full export value of shipment and also submit an undertaking that the full proceeds shall be realized by him within a period of six months or due date of payment, whichever is earlier. the declaration is made in the prescribed exchange control declaration forms.

These forms are: GR SOFTEX - 39 -

 DD SDF These forms are used for specific shipment.

2.

FRIGHT PAYMENT CERTIFICATE:

This certificate indicates that the fright has been paid, it is like receipt for payment of the fright.

3.

INSURANCE PREMIUM PAYMENT CERTIFICATE:

This is like a receipt for the payment of the insurance premium. ARE-1FORM: This form is called as APPICATION FOR REMOVAL OF EXCISABLE GOODS from the factory premises. The application form is given to the Central Excise Authorities. The ARE form bearers have all six copies they are: 1) WHITE 2) BULE 3) PINK 4) GREEN 5) BLUE 6) YELLOW
4.

ORIGINAL DUPLICATE TRIPLICATE QUADRUPLICATE QUINTUPLICATE SIXTUPLICATE

SHIPPING BILL/BILL OF EXPORT:

Import documents required by the custom authority for allowing exports. it contains all the details of the goods Shipped. the clearing and forwarding agent(also known as custom house agent) or the exporter himself fill up the shipping bill and the bill is used when the

IMPORT DOCUMENTATION:

Pre-Import Procedure (a) Selecting the Commodity: (b) Selecting the Overseas Supplier: (c) (d) Capability and Creditworthiness of Overseas Supplier: Role of Overseas Suppliers Agents in India: - 40 -

(e) (a) (b) (c) (d) (e) (I) (g) (h) (i) (a) (b)

Inquiry, Offer and Counter-offer: Finalization of the Terms of Contract: Mode of Pricing and INCO TERMS: Mode of Settlement of Payment: Obtaining IEC Number: Obtaining Import license: Obtaining Foreign Exchange: Arranging Finance for Import: Obtaining Import UC limit: Dispatching Letter of Credit: Loading of Goods and Receipt of Shipment Advice:Retirement of Import Documents:

Following documents to his bank: (a) (b) (C) (c) (d) (e) A letter authorizing his bank to debit the equivalent Indian rupees to the value of documents including bank charges. Exchange control copy of the Import License, if applicable. Form A duly completed for the remittance in foreign exchange. Acceptance of the bill of exchange: Scrutiny of Documents Received under LIC: Appointment of C & F Agent: -

IMPORT DOCUMENTS
(a) Loading of Goods and Receipt of Shipment Advice :-. The shipment advice contains invoice number, bill of lading; airway bill number and date, name of the vessel with date, the port of export, description of goods and quantity and the date of sailing of the vessel. Retirement of Import Documents: - After shipping the goods, the overseas supplier prepares the necessary documents as per the terms of contract and letter of credit and hands them over to his bank for their onward negotiation to importer in the manner as specified in the L/C Set normally - 41 -

(b)

contains bill of exchange, commercial invoice, bill of lading, packing list, certificate of origin, marine insurance policy, etc. For the retirement of documents, the importer is required to submit the following documents to his bank: A letter authorizing his bank to debit the equivalent Indian rupees to the value of documents including bank charges. Exchange control copy of the Import License, if applicable. Form A, duly completed for the remittance in foreign exchange . (c) Acceptance of the bill of exchange: - Bill of Exchange accompanied by the above documents is known as the Documentary Bill of Exchange. It is of two types: Documents against Payment (Sight Drafts): - In case of sight draft, the drawer instructs the bank to hand over the relevant documents to the importer only against payment. Documents against Acceptance (Usance Draft): - In case of usance draft, the drawer instructs the bank to hand over the relevant documents to the importer against his 'acceptance' of the bill of exchange.

PROCCESSURE FOR LETTER OF CREDIT:

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CHAPTERS-6 FINDINGS

FINDINGS
During the training period, I actually came across the practical Documentation Process as a whole. What I could gather was that, Documentation is a process wherein lot of complexities are involved. So it is a process, which is to be done in a very careful manner. Comparably, the Indian Documentation System is quite a long one. So this could hamper the Indian Foreign trade.
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If this process is made a bit shorter, then it could really boost up Indian Trade. However, now a days EDI i.e. Electronic Data Interchange & Other such electronic softwares have come into use already. As a whole, Documentation is a process that is to be deal with full attention

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CHAPTER-7

SUGGESTION

SUGGESTION:
APPL should try for import substitution by developing indigenous supplier/vender is developed. The following advantage will be there: 1. APPL can be reduce delivery cycle if its products on competitive prices by reducing waiting time for required imported components. 2. APPL can supply its products on competitive price by reducing import cost. - 45 -

3. APPL should also increase export by selling its products more in global market at competitive price, timely delivery and world class quality products. By this way APPL can earn more & more foreign currency and more & more employment opportunities can be generate if more export orders are achieved.

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CHAPTER-8 COCLUSION

COCLUSION
From the study of the import export documentation of APPL, unit is both an importer & exporter with per excellence. All the legal formalities, exchange control requirements/FEMA/EXIM POLICY requirements are adhered by the company. Even in the case of export APPL has never faulted in fulfillment of its legal formilities.All the bonds have been redeemed in time. receivables(debtors) of the company broadly match with the foreign exchange outfow/payble(creditor).All export incentives are received by the company with strict adherence to - 47 -

legal formalities prescribed by ministry of commerce.so, from the above study, I had a very good experience about the practical aspacts of import & export in the large engine firm like APPL.

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CHAPTER-9 BIBLIOGRAPHY

BIBLIOGRAPHY
1. Export-Import Procedures and Documentation (Inclusive of Annual Supplement to Foreign Trade Policy 2009-14) 2. APPLS magazines and manuals. 3. www.amolpharmaceuticals.com 4. www.google.com 5. www.exportindia.com - 49 -

6. International Marketing, Vasudeva, P.K., Excel Books, 2006 7. www.pharmexcil.org 8. www.eximpolicy.com 9. www.eximbank.gov 10. WGHO GMP books and magazines 11. http://www.business-standard.com/india/news/domestic-drug-makers-immune-toslowdown/ 12. http://www.expresspharmaonline.com/20090331/market01.shtml 13. www.companiesandmarkets.com 14. http://www.dbresearch.com/PROD/DBR_INTERNET_ENPROD/PROD0000000000224095.pdf 15. http://biotechpharmaceuticals.suite101.com 16. http://www.pharmafocusasia.com/knowledge_bank/articles/when_borders_break_down.htm 17. http://www.dbresearch.com/PROD/DBR_INTERNET_ENPROD/PROD0000000000224095.pdf 18. http://www.pharmaceutical-drug-manufacturers.com/pharma-industry-statistics/ 19. http://blogs.wsj.com/health/2009/03/12/pharmas-150-billion-ma-trifecta/142
20. http://timesofindia.indiatimes.com/Business/India-Business/Mega-deals-to-boostpharmaoffshoring-to-India/articleshow/4331716.cms

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CHAPTER-10 ANNEXURE

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ANNEXURE
CATEGORY APPLICABLE FOR ALL MODES OF TRANSPORT INCLUDING SEA TRANSPORT Departure Terms _______ EXW (Ex-Works) Shipment Terms (Main Carriage Unpaid) FAS (Free Alongside Ship) FOB (Free On Board) FCA (Free Carrier) Shipment Terms (Main Carriage Paid) Delivery Terms CFR (Cost & Freight) CIF (Cost Insurance Freight) DES (Delivered Ex Ship) DEQ (Delivered Ex -Quay) CPT (Carriage Paid To) CIP (Carriage & Insurance Paid To) DAF (Delivered At Frontier) DDU (Delivered Duty Un paid) DDP (Delivered Duty Paid EXW: (Ex-Works) FCA: (Free Carrier) FAS: (Free Alongside Carrier) FOB: (Free On Board) CFR: (Cost & Freight) CIF: (Cost Insurance & Freight) CIP: (Carriage & Insurance Paid To) CPT: (Carriage Paid To) DAF: (Delivered At Frontier) DEQ: (Delivered Ex-Quay)

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