Healthcare Market Overview ___________________________________________________________________

Table of Contents

1 Healthcare Market Overview......................................................................5 1.1 Introduction............................................................................................5 1.2 What is an HMO?.....................................................................................5 1.3 The Industry Outlook................................................................................5 1.3.1 Trends in Healthcare – Provider Space....................................................6 1.3.2 Trends in Healthcare – Payer Space........................................................7 1.4 Key Players.............................................................................................7 1.5 References..............................................................................................8 2 Healthcare Overview..................................................................................9 2.1 Unit Objectives .......................................................................................9 2.2 Genesis Of Healthcare .............................................................................9 2.3 How the industry Works?........................................................................10 2.4 Healthcare pillars...................................................................................12 2.4.1 Members...........................................................................................12 2.4.2 Providers...........................................................................................12 2.4.3 Benefits.............................................................................................13 2.4.4 Claims..............................................................................................14 2.4.5 Sales................................................................................................15 2.4.6 External Agents..................................................................................15 2.5 Healthcare workflow...............................................................................16 2.6 Summary..............................................................................................17 2.7 Review Questions...................................................................................18 2.8 References............................................................................................18 3 Members..................................................................................................21 3.1 Unit Objective........................................................................................21 3.2 Introduction..........................................................................................21 3.2.1 Insurance Business: An Overview.........................................................21 3.3 Individual and Group Insurance in detail...................................................23 3.3.1 Individual Insurance...........................................................................23 3.3.2 How to get individual insurance? .........................................................23 3.3.3 Group Insurance................................................................................25 3.3.4 Company Paid Groups.........................................................................26 3.3.5 Affinity Groups...................................................................................27 3.3.6 Self Insured Group.............................................................................27 3.3.7 Self-Employed Members......................................................................28 3.3.8 Exercise............................................................................................29 3.4 Member’s enrollment..............................................................................30 3.4.1 What is Enrollment?............................................................................30 3.4.2 How is enrollment carried out?.............................................................30 3.4.3 Output of enrollment process...............................................................31 3.4.4 Enrollment: Overall Picture..................................................................32 3.4.5 Exercise............................................................................................32 3.5 Member’s and Dependent’s eligibility........................................................33 3.5.1 Eligibility...........................................................................................33 3.5.2 Eligibility Process................................................................................33 3.5.3 How a member should approach right provider?.....................................34 3.5.4 Eligibility Data Transfer.......................................................................35 3.5.5 Eligible Dependents............................................................................35 3.5.6 Exercise............................................................................................35 3.6 Member Services....................................................................................37 3.6.1 Means of services...............................................................................37 __________________________________________________________________________________ 65736839.doc Ver. 1.0 Page 1 of 132

Healthcare Market Overview ___________________________________________________________________ 3.6.2 Services provided by the insurer..........................................................37 3.7 Premium Collection.................................................................................39 3.8 Member Group Maintenance....................................................................39 3.8.1 What are Groups?...............................................................................39 3.8.2 Groups Formation...............................................................................40 3.8.3 Groups Maintenance...........................................................................40 3.9 Disability Benefits...................................................................................41 3.9.1 Member’s concern .............................................................................41 3.9.2 Exercise ...........................................................................................41 4 Provider...................................................................................................44 4.1 Provider types.......................................................................................44 4.2 Provider Participation..............................................................................45 4.3 Provider Contract...................................................................................45 4.3.1 Provider Contract Process...................................................................45 4.3.2 Credentialing Criteria.........................................................................45 4.3.3 Verification of Provider Credentialing Information..................................46 4.3.4 Types of Contracts.............................................................................46 4.3.5 Provider Reimbursement....................................................................46 4.4 Exercise................................................................................................47 4.5 Provider Referral....................................................................................47 4.5.1 Referrals processing...........................................................................47 4.5.2 Referral types...................................................................................48 4.6 Provider Network...................................................................................48 4.6.1 Quality Provider Networks..................................................................48 4.6.2 Network Adequacy.............................................................................49 4.6.3 Rental networks................................................................................49 4.6.4 Network Hospital Standards................................................................49 4.7 Provider maintenance.............................................................................49 4.7.1 some common information of Providers ...............................................49 4.8 Exercise................................................................................................50 4.9 Review Questions...................................................................................51 4.10 References..........................................................................................51 5 Sales........................................................................................................53 5.1 Unit Objectives......................................................................................53 5.2 Introduction..........................................................................................53 5.3 Brokers.................................................................................................53 5.3.1 Calculation for Brokers........................................................................53 5.4 Quote Creation......................................................................................54 5.4.1 What is a quote?................................................................................54 5.4.2 The Process Of Quote Creation.............................................................54 5.5 Actuaries...............................................................................................58 5.6 Underwriters..........................................................................................59 5.7 Insurance Payer’s Sales Department.........................................................60 5.7.1 External Agents that deal with Sales Department of Insurance Payers.......61 5.8 Review Questions...................................................................................62 6 Benefits....................................................................................................64 6.1 Unit Objectives .....................................................................................64 6.2 Introduction ........................................................................................64 6.3 Indemnity Plans.....................................................................................64 6.4 Managed Care Plans...............................................................................65 6.4.1 Health Maintenance Organization (HMO)...............................................66 6.4.2 Preferred Provider Organization (PPO) ..................................................68 6.4.3 Point Of Service (POS).......................................................................69 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Healthcare Market Overview ___________________________________________________________________ 6.4.4 Exclusive Provider Organization (EPO)...................................................71 6.5 Which plan is the best?...........................................................................71 6.5.1 Exercise............................................................................................72 6.6 Other Plans...........................................................................................73 6.6.1 Vision Plans.......................................................................................73 6.6.2 Dental Plans......................................................................................73 6.6.3 Pharmacy Plans..................................................................................74 6.6.4 Medicare Plans...................................................................................75 6.6.5 Medigap............................................................................................75 6.6.6 Medicaid............................................................................................76 6.6.7 Long Term Care.................................................................................76 6.6.8 Disability Income Insurance.................................................................76 6.6.9 Catastrophic Coverage Plans................................................................76 6.6.10 Exercise........................................................................................77 6.7 Individual Insurance and Group Insurance.................................................77 6.8 Laws and Legislations.............................................................................78 6.8.1 Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA)...........78 6.8.2 Health Insurance Portability and Accountability Act (HIPAA).....................78 6.9 Review Questions...................................................................................79 6.10 References..........................................................................................79 7 Claims......................................................................................................81 7.1 Claim generation and submission to Providers...........................................81 7.1.1 Claims Intake Process.........................................................................81 7.1.2 Claims Intake : Diagrammatic..............................................................82 7.2 Claim Adjudication Process......................................................................83 7.2.1 Claim Preparation and determining eligibility..........................................83 7.2.2 Determine payment ...........................................................................86 7.2.3 Update Claim.....................................................................................88 7.2.4 Claim adjudication outputs..................................................................88 7.3 Claim Payments.....................................................................................91 7.3.1 Provider Payments..............................................................................91 7.3.2 Member Re-imbursement....................................................................92 7.4 Claim Adjustments.................................................................................92 7.4.1 Refund Adjustment ............................................................................93 7.4.2 Minus Debit Adjustment .....................................................................93 7.4.3 Manual Check Adjustment ..................................................................93 7.4.4 Void Adjustment.................................................................................93 7.4.5 Stop Adjustment................................................................................93 7.5 Government reporting............................................................................94 7.6 Explanation of Benefits (EOB)..................................................................95 7.7 Accumulators.........................................................................................95 7.7.1 7.7.1 What are Accumulators?.............................................................95 7.7.2 7.7.2 Function/Purpose of Accumulators................................................96 7.7.3 What is accumulated?.........................................................................96 7.7.4 Types of Accumulator..........................................................................96 7.8 Overall Claims system diagram :..............................................................97 7.9 Review Questions...................................................................................97 7.10 References..........................................................................................98 8 External Agents......................................................................................100 8.1 Unit Objectives ....................................................................................100 8.2 Introduction .......................................................................................100 8.3 Government Agencies...........................................................................100 8.3.1 Centers for Medicare & Medicaid Services (CMS)...................................100 __________________________________________________________________________________ 65736839.doc Ver. 1.0 Page 3 of 132

........................................................................................................124 9...................................................129 11 Glossary...........3 An Enrolled member wants to seek medical services.....................................3....101 8.....................................................................................................................7 Specialized Adjudication Engines/Companies.............................117 8......................4 Member has filed a claim...............................................................103 8...113 8............7 Exercise.4....................................................10 Drug Manufacturers.........................3 Appendix C: The Cash Flux of the US Healthcare Industry..8 General Agents.......3............. Inc)......................115 8.......................................124 9.......3 Review Questions............................................ 1...........................................103 ELECTRONIC HEALTH TRANSACTIONS STANDARDS .............................3..................................Healthcare Market Overview ___________________________________________________________________ 8..............5 Effect of external agencies..................................123 9...........5..............0 Page 4 of 132 ..............................................................................5 Clearing Houses...............2.....2....125 9......2..........................5 National Information Center on Health Services Research and Health Care Technology (NICHSR)......127 10............9........123 9................................................................4 References..............................................1 Unit Objectives ..................................................................................116 8...............114 8...............................................117 8.......11 Review Questions..................................113 8...................................121 9 Summary...........................4 Agency for Health Care Research and Quality (AHRQ) ......103 8.................................................................127 10...........105 8...............3.......................................2 Clearinghouse versus Direct Filing.....5..............1 The Accreditation Process...............................1 Appendix A: Total E-Business Services Forecast for Healthcare...............................................................1 HIPAA...................................102 8.............2.............................120 8................................123 9....125 10 Appendices...........117 8.....128 10.103 8........4 Government Acts and Regulations..........115 8......................................................doc Ver................115 8.......3....................................................................................................................6 Third Party Administrators.................................125 9............106 8...........................2 CORBA............................102 8..5....................................2 Workflow .............4....5...........2 DEPARTMENT OF HEALTH AND HUMAN SERVICES (DHSS)........................2..........3 Clearinghouse Income..........3....................................4..............2 Getting a provider................2 Appendix B: The world Healthcare market and Healthcare IT spending......103 8..................................................4 Appendix C: Sample Quote Sheet..................................................121 8.............................9 Accreditation Agencies..................127 10.............................3 Exercise........................3 Centers for Disease Control and Prevention (CDC).....113 8.............................131 __________________________________________________________________________________ 65736839.........................128 (Source: Gartner Research..............................124 9....................................................1 The Beginning: Member wants to purchase insurance....................4 Exercise........................................125 9...........................12 References.1 Benefits Of A Clearinghouse..........6 Health Resources and Services Administration (HRSA)..............................

After that. 1. Their primary function is to provide Health Insurance to Employer Groups and Individuals.3 The Industry Outlook The concept of Managed Health Care gained popularity in the last 80s and the early 90s. On the other hand. Also. a high computing power becomes imminent. Managed Health Care is provided by HMOs (Health Maintenance Organizations). the member is free to visit any Provider. In these plans. The member should always visit the chosen PCP and on his referral can visit other doctors. there are also support systems like the Data Warehousing System that helps in decision support. response times become a crucial factor both to reduce cost and improve performance 1. Traditionally insurance has been one of the largest users of Information Technology. The “For-profit” companies control 60% of the Managed Health Care __________________________________________________________________________________ 65736839. a certain percentage will be paid by the Member and the rest by the Insurance Company (co-insurance). The concept has gained acceptance in the 90s and the Industry has grown rapidly and it caters to over 25% of all Insured members in USA. Health Insurance in the United States was through Indemnity Plans. The HMO concept has evolved over the last 15 years as a way to provide less expensive health coverage. Members enrolled in an HMO are expected to choose one of the Providers as a PCP (Primary Care Physician). the Imaging system that scans all incoming documents for storage and retrieval. violating this rule will make the member liable for the full amount. HMOs typically interact with two types of customers: Employer Groups – These are companies that provide health coverage for their employees and dependents.I 1 Healthcare Market Overview 1. Any amount over the Deductible and the Co-insurance will be fully paid by the Insurance Company. there is a Deductible. The concept has gained in popularity mainly from employers who provide health insurance to their employees in the 1990s. Though the primary information system is the OLTP system that runs the daily business. When a member follows this rule. Also state mandated programs like Medicare and Medicaid also allow the recipients to be enrolled in HMOs. In case of Indemnity Plans. 1. for the next few thousand dollars. since these companies are service oriented.0 Page 5 of 132 . which means the first few hundred or so dollars is fully paid by the Member. and Individuals who look for coverage for themselves and their dependents. The Industry is made up of both “For-profit” HMOs and “Non-Profit” HMOs. To process this high volume of data collected and maintain them for stipulated time. This Industry is highly regulated and captures high volume of data.2 What is an HMO? HMO stands for “Health Maintenance Organization”. he ends up paying a small fixed payment. The industry has grown quickly and at present about 25% of all health insurance members are in some sort of Managed Health Care program.1 Introduction This unit provides a brief idea of the Health Care Industry in the United States. It aims in providing the brief idea of the Industry and it’s the key players. All visits to any Doctor or Hospital have to be authorized by the HMO. Historically.doc Ver. The basic idea behind this is that the HMO ties up with a group of Doctors and Hospitals (Providers of Health Care) and allows the members enrolled to visit one of the Providers within their list.Healthcare Market Overview ___________________________________________________________________ UNIT .

US is the largest spender in this market. accounting for 43% of the world spending. population. 1. skilled nursing providers were slated to receive $83 billion during 9802. The trend is still continuing and the growth is expected to continue.6 million) represents the largest number of users of long-term healthcare services.3 Trillion. Furthermore. 70% of the Federal budget of the US. Before BBA. privacy and security. there has been a tremendous pressure on the bottom line of these companies. (Refer Appendix B). Proteomics and Bio technology) revolutionize health care. Individuals aged 85 and older (3.310 Billion annually (2001) and is growing at 7%. reaching $30 billion by 2005. See Appendix A). they will now receive $74 billion over the same period. will continue to grow as newer technologies and sciences (Genomics.a whopping number by any standards. which are going to have a major impact in the way healthcare providers operate presently. Also. struggling independent facilities in rural markets. Industry sources project expenditures for senior living of $18 billion in 2000. and is estimated to grow to a huge USD 4 Trillion by the end of 2003 (Dataquest. (Refer Appendix C). Furthermore. This trend has slowed considerably and can be considered to be over for now. which is a core focus for most governments around the world.when CHRISTUS Health was formed. The US is the largest player in the Healthcare market and is worth $ 1. In the last few years there has been an increasing number of acquisitions and the industry is moving into the consolidation phase. a decrease of about 11%. Large corporations want see employee health insurance costs to reduce overheads. Provider Organizations are adopting some Cost Cutting measures.  HIPAA (Health Insurance Portability and Accountability Act) This act impacts all segments of healthcare industry with focus on standardization. The total health care spending (by private and public in the US) is 1.3.1 Trends in Healthcare – Provider Space There are two major regulations. 1.Healthcare Market Overview ___________________________________________________________________ Industry. But the Healthcare market. investment in IT in global Healthcare sector is as low as 3% as compared to an overall average of 6% and 12% for financial services. However. it is estimated that about 13% of the overall industry bed capacity are operating in bankruptcy. will seek acquisition by larger chains. In the last few years. The US Congress is currently debating on a “Patients bill of rights” that will allow the patient to get better care under this system. The last major merger happened in Feb 1. Initially small players focused on local markets dominated the Industry.doc Ver. The past few years has seen a consolidation in the hospital and health sectors. Cap on spending by government (BBA) is focusing efforts on cost cutting in this space.but low activity expected. However. 1999 . The world market for Healthcare is USD 3 Trillion presently. __________________________________________________________________________________ 65736839.0 Page 6 of 132 . The last few years have seen smaller provider sub segments face financial challenges. These two regulations are:  BBA (Balanced Budget Act) The Balanced Budget Act of 1997 (BBA-1997) is designed to lower Medicare expenditures by about $112 billion over the five-year period 98-02. due to increasing health care costs.S. the members participating in these plans feel that the HMOs squeeze the patients to maximize their profit. which are coming into place. also the fastest-growing segment of the U. The last few years have seen a rise in the Assisted Living Centers. US also leads in the IT development of this market. As a reciprocative step. This has resulted in more government involvement in this industry and there has been lots of debate on how to make this industry more transparent and patient friendly. however as a result of the BBA. At present.

undercapitalized players. Ongoing pressure to reduce healthcare costs will prolong the merger trend in coming years. resulting in more people covered. among others. on average. 10.2 Trends in Healthcare – Payer Space There has been a rise in Regulations & Lawsuits against payers. Hartford. the rapid expansion of the elderly segment of the population is presenting HMOs with a new set of challenges. MN www. Numerous companies have exited Medicare Choice markets following implementation of the BBA in 1997. Aging of the baby boom generation (born between 1946-1964). The last few years have seen Rising Costs for the MCO (Managed Care Organization). Aging Population Poses New Challenge for the Healthcare organizations.5% in 1999. The largest privately held chain is the Blue Cross/Blue Shield Association. Furthermore Managed Care Consolidation has seen larger companies acquiring smaller.3. Group Insurance etc. which requires them to re-look at their transactions.com Leading provider of health and retirement benefit plans.4 Key Players At present the Managed Health Care Industry is made of a few large Insurance companies that operate across the country and lots of small HMOs that operate in local markets. Provides both Indemnity and HMO based Health insurance plans 21 million subscribed members in various health plans. with the top 10 HMO chains accounting for close to 2/3 of total HMO enrollment in the US. Retirement and Investment Services. People older than 65 years (currently 14%) are estimated to rise to 18.cigna.unitedhealthgroup. Provides both Indemnity and HMO based Health insurance plans 6. Prescription drug coverage has increased (95% of all members). Hartford.000 members in 1999 and another 327. Property and Casualty. And this has resulted in higher costs. which collectively serves 21.g. the number continues to climb.3 members of Prudential Health Care recently acquired. Pharmaceutical costs are rising about 15 %.6 million Americans. More than 35 class-action suits have been filed against managed care companies to date. Individuals. 1. E.000 members).com __________________________________________________________________________________ 65736839. 1. Cigna. These companies cater to small and large Employer Groups.5% in 2025.3 million of those are Managed Health Care Members includes 5.com Into Health Care.Healthcare Market Overview ___________________________________________________________________ labor costs (typically 40 -50 % of hospital operating costs) are steadily rising (specialized skills shortage).aetna. CT www.doc Ver. Large HMOs are notifying the HCFA of their intent to exit Medicare + Choice market in 2001. Managed Care Market Still Top-Heavy in the sense the managed care sector is fairly concentrated. and also provide coverage for members participating in government programs like Medicare and Medicare. Plans available across the country United Health Care Minneapolis. Medical costs rose 7.000 in 2000. 1. Recent times have seen HMOs exiting Medicare Choice plans. including Aetna (affecting 355. CT www.0 Page 7 of 132 .5 Million members enrolled in Medical HMO Plans. HMOs cut 400. Aetna. HIPAA is going to have sweeping effect on HMO.

no risk).8 million Fully Insured Managed Care Members.com/ http://www.com/ http://www.Healthcare Market Overview ___________________________________________________________________ Primarily into Managed Health Care. About 5.000 Medicare members and 530.8 million self-insured members (fee basis.000 Medicaid Members In addition to the above companies there are two large Non-profit Managed Care entities: Blue Cross Blue Shield Kaiser Permanente These operate in various states by having separate HMOs set up in each state.gartner. 1.com/ __________________________________________________________________________________ 65736839.0 Page 8 of 132 .gigaweb.doc Ver.com/ http://www.aetna.com/ http://www. operates in many markets. 1.5 References AETNA Intranet http://www. 1.jup.gartnerg2. 445.

the Administration was influenced by Dr. In the 1930s. Thus early insurance was restricted to Indemnity insurance. hospitals began to suffer from patients’ inability to pay their bills. __________________________________________________________________________________ 65736839. the development of health maintenance organizations (HMOs). When the war ended. consumer rights. Oklahoma 1929.2 Genesis Of Healthcare Until the early 20th Century. 1. The HMO Act of 1973 authorized $375 million in federal funds to help develop HMOs. and the Blues would simply pay the bills on a fee-for-service basis. provider-oriented insurance organizations. In some locations prepaid group practice plans were quite successful at attracting members. Ten years after the war. During World War II. access to services for the poor and minorities.0 Page 9 of 132 . In the late 1960s and early 1970s. coverage for the uninsured. who argued that the structural incentives of traditional fee-for-service medicine had to be reversed in order to achieve positive reform. However. Ellwood coined the phrase “health maintenance organization” to refer to prepaid health plans that enrolled members and arranged for their care from a designated provider network.II 2 Healthcare Overview 2. Physicians were free to practice as they saw fit. were all on the agenda. In adopting this policy. developed peer review procedures. prepaid health care remained a minor phenomenon until the 1970s. and it paid the affiliated independent physicians and hospitals according to a relative value-based fee schedule. In 1954. Michael Shadid started a rural farmers' cooperative health plan in Elk City. efficient delivery systems and more. the San Joaquin County (California) Medical Society formed the San Joaquin Medical Foundation in response to competition from Kaiser. politicians and interest groups promoted various proposals for reforming the healthcare system. “Provider-oriented” meant that.1 Unit Objectives This unit will present an overview of the healthcare industry to the reader. and monitored quality of care. physicians in private practice almost always billed patients directly on a fee-for-service basis. The foundation accepted capitation (fixed) payments from subscribers. In 1929 Dr. These members paid a predetermined fee and Dr. Dr. Kaiser believed he could reorganize medical care to provide millions of Americans with prepaid and comprehensive services at prices they could afford. Blue Cross (and later. Kaiser opened his plans to the public. financially stressed hospitals prevailed on state legislatures to legalize the insurance schemes that became known as Blue Cross which were created as non-profit. Henry Kaiser whose name became synonymous with prepaid healthcare set up two medical programs on the West Coast to provide comprehensive health services to workers in his shipyards and steel mills.Healthcare Overview ___________________________________________________________________ UNIT . In 1971. Shadid rendered care to his patients. during the Great Depression. Over the initial objections of physicians. Paul Ellwood of Minneapolis. The foundation heard grievances against physicians. Other local physicians became concerned about their own patient base. President Nixon’s Administration announced a new national health strategy. This plan is considered the earliest example of an independent practice association (IPA) model prepaid health plan.doc Ver. the Kaiser Permanente health plan had a growing network of hospitals and clinics and a half million people enrolled. Issues of cost containment. Blue Shield) did not try to tell physicians how to practice medicine. 2.

1980s and 1990s. or. 1. (HMO is a subset of managed care) continued to grow throughout the 1970s. enrolling about 65 million members (close to a quarter of the population of U. 2.S. This workflow is specific to Aetna-USHC (a leading provider of healthcare services).3 How the industry Works? Managed care market dominates the healthcare industry. After the five pillars have been introduced. the managed care segment had 181 million members. there were over 600 HMOs in operation. Overall. Employers came to look upon managed care as a less expensive yet comprehensive and high quality form of insurance to offer to their employees. By the end of 20th century. what can be said to be the ‘five pillars of healthcare’ are –      Member Provider Benefits Claims Sales In addition ‘External agents’ (agencies not directly involved with providing insurance) also form a major component. The workflow for this model can be depicted as shown in the following figure. we will be better equipped to understand the workflow as depicted in the following figure. the figure can be said to portray the actual workflow for any managed care organization. __________________________________________________________________________________ 65736839. however. and the federal government implemented Medicare. thereby dominating the healthcare market. the nature of this information being very generic.Healthcare Overview ___________________________________________________________________ Managed care.A). The major players in this flow.doc Ver.0 Page 10 of 132 . State governments turned to managed care to help with the Medicaid program. We will see each of these in greater details in the next section. as it came to be called.

1.doc Ver.Healthcare Overview ___________________________________________________________________ Request Quotes Aetna Sales Quotes Customer Policy maint and billing Under writing Provider Admin Policy Entry Claim/Elig Inq Member Help Desk Provider Claim Policy Providers Claim Medical Service Claim Office Benefit/ Provider Inquiry Claim Routing/ Adjudication EOB Claim Reporting ERA EFT Members To Provider Bank Actuaries Figure 1: Managed care workflow __________________________________________________________________________________ 65736839.0 Page 11 of 132 .

Members. 2. Both individual and group insurance. they are able to achieve a balance between providing desirable healthcare coverage to their employees without causing administrative overheads. depending on his popularity with the patients). Though self-insured schemes are quite popular.1 Healthcare pillars. from the provider’s point of view it’s a choice between a fixed income and a varying income (which may be more. have their advantages and disadvantages.Healthcare Overview ___________________________________________________________________ 2. A group has much more bargaining power due to the simple fact that group insurance is less risky for the insurer. they outsource the administrative part to the insurance companies while retaining the money reimbursement part with themselves.4. However. while in case of individual insurance the risk is concentrated on a single member and his dependents. There are other variants of insurance in the market. it also restricts his earnings. or to those who do not have a employee sponsored group insurance scheme. They offer a great flexibility to the company in providing insurance of choice to the employees. These monetary benefits are offered in various forms. capitation helps them to forecast their spending. Due to its bargaining power. or less.A. In case of some large corporations like AT&T or IBM the company itself provides insurance to its employees. While on one hand capitation ensures a fixed monthly income for the provider. Under this agreement they provide medical care at reduced rates to the members. Group insurance allows the insurer to spread the risk over a larger number of people.2 Providers. these companies do not have the infrastructure to perform as an insurance company. The providers enter into an agreement (contract) with the insurance company. This is a powerful perk used to retain good staff. He is free to choose any of the services offered by the insurance company. __________________________________________________________________________________ 65736839. but the trend is towards group insurance due to its basic advantage of reduced cost and enhanced services. he has to pay for those services. In most cases. as the total expenditure remains constant irrespective of the number of members having to seek medical services. in which the employers pay for the healthcare subscription (in case of normal group insurance. a pharmacy or hospitals are all referred to as providers. One of the most popular of these forms is a fixed monthly fee (capitation fee). In such a case the employer becomes his plan sponsor and the insurance is known as Group Insurance. 1. A variant of this is the Company Paid Groups. Reduction in this cost to the member is a great advantage with group insurance. A doctor. they are feasible only in case of very large organizations. Individual insurance is restricted to people who need to have specific coverage not offered in their group scheme.S.0 Page 12 of 132 . He can purchase this insurance coverage for himself and his family (also called his dependents). So. The main advantage with group insurance is the freedom of choice for a member. However.4 2. This is known as Individual Insurance. The providers get this fee irrespective of the number of encounters (a visit by a member to a provider is known as an encounter) they had in that month. A Provider is that entity which offers actual medical services to the members.4. This way. his employer will pay for his insurance coverage. group insurance schemes are able to get better deals for their members than in case of individual insurance. in return they are offered monetary benefits by the insurance company. Such groups are known as self-insured groups. For insurance company. the members have to pay for healthcare coverage). A member is a person who purchases insurance from (or enrolls with) an insurance company. and is a very good illustration of the amount of importance that is attached to health insurance in U. So.doc Ver.

The PCP manages their complete healthcare.0 Page 13 of 132 . The general agreement between the Insurance Company and the member that details the benefits that can be provided to the plan holders While the actual legal document issued by the insurance i. The right of a member to receive services from the insurance company as per their mutual agreement. The providers themselves have an increased patient volume and hence offer services at reduced rates. the IPA. Such a group is called an IPA or an individual practice association. the insurance company may directly employ providers. the hospital itself may function as the insurer. whom sets forth the terms and conditions of this agreement is called a Policy. Benefits can be described in two ways 1. Formation of an IPA gives the providers more bargaining powers with the insurance company and assures them of an increased patient volume. they are very expensive. Due to the control over the choice of provider. or.e. This staff model however is feasible only in case of very large insurance companies. Then depending on the choice of coverage the member is said to have medical benefits or dental benefits or vision benefits. There has been a gradual shift in the choice of members from Indemnity (traditional fee-forservice) plans towards Managed Care (prepaid) plans. As with self-insured groups. If the claim is found to be valid. These when customized as per the member’s requirements and put down on paper as a legal document forms a policy. the member is called a Plan. the insurance company pays a part (usually 80%) of the expenses. The reduced cost of a managed care plan is the main reason for members preferring them to indemnity plans. they may outsource the administrative functions to an insurance company while keeping the money reimbursement part with themselves. The insurance company offers a better deal to its members for using a provider within this network. the members visit a provider and pay him for his services. This constitutes the Staff Model of managed care. __________________________________________________________________________________ 65736839.e. 2. they file a claim (a request to refund the expenses incurred) with the insurance company. In some cases. the insurance company is able to offer healthcare at reduced rates. as they are in a better position to regulate the expenses. Staff model is beneficial from the insurance companies point of view. company to the member. individual providers form a group. 1. i. In turn the insurance company is able to offer a range of providers to the members at a single source. the insurance company contracts with providers and form a network of such providers. In case of managed care. a group of providers in a designated area are contracted by the insurance company to form a network (a group of contracted providers within a designated area is said to constitute a network) of providers. which contracts with the insurance company. The insurance company may provide medical/dental/vision coverage.3 Benefits. In case of certain large hospitals with a significant patient base.Healthcare Overview ___________________________________________________________________ Sometimes. Thus. In general. The members pay a fixed monthly fee and need to choose a provider within the network as their primary care physician or a PCP. This is one of the most stable models of managed healthcare. right from providing services to filing claims. 2.doc Ver.4. The major line of coverage provided by the insurance company. In case of Indemnity plans. we can say that a plan is the general range of benefits offered by the insurance company. Though they offer great flexibility to members in their choice of providers. After that.

while having the option of Indemnity type coverage at a higher fee. PPO is also similar to POS with the added advantage that in the HMO type coverage the member is not needed to have a PCP. The member is also sent a letter called the explanation of benefits (EOB). In addition the claim turn around (time from a claim being filed to the final check being issued) is a major issue for members and providers while choosing an insurer. Sometimes. POS provides the member with the option of having HMO type coverage at a lower fee. amongst other things -     Whether the member has satisfied his deductible (a deductible is a fixed dollar amount the member has to pay each year before be can claim benefits) Whether he has satisfied his copay (a fixed dollar amount the member pays every time he visits a provider) Whether he has satisfied his coinsurance (a percentage of the total cost which the member has to pay) Whether he had the necessary referral (or permission from the PCP) to visit the specialist. thereby making the process more cost effective. policy etc. nowadays there is a major emphasis on automated claims adjudication. The checks can include. This is known as coordination of benefits (COB). member receives a check for payment of the expenses. a hybrid of HMO and POS plans. as it offers the best of both Indemnity and Managed care plans.Healthcare Overview ___________________________________________________________________ The model of managed care as described above is known as a HMO or a health maintenance organization. In such cases the claim is first processed by the primary payer (there are standard rules to determine which insurer is the primary payer) and then sent to the secondary payer. 1. __________________________________________________________________________________ 65736839.The claim is received by the insurance company.4 Claims. As explained earlier. The recent trend has been to go for PPO plans. a Claim is a request filed by the member (or his PCP) for the refund of medical expense incurred by him. It also gives the amounts applicable to him. it also reduces the necessity for claim examiners. Members who wish to have a greater flexibility in the choice of providers have the option of going for other managed care plans POS or point of service plans and PPO or preferred provider organization plans. 2. On completion of claims adjudication. validated for necessary information and then loaded into a database. Claim is either filed on paper or sent electronically . members may be enrolled with multiple carriers (insurance companies). referrals. Apart from speeding up the process. also claims with any missing information are resolved manually by Adjudication experts. Complex or ambiguous claims. Members cannot avail services from a provider not contracted with the insurance company.4. EOB gives the details of the services rendered to him by the providers and the amount of expenses to be borne by the member for the services he has used. benefits.doc Ver. It has a major disadvantage that it limits the choice of providers to a network. The claim is then adjudicated (or tested for authenticity) as per the company’s business rules and policies. providers. Claims adjudication is a very complex process and requires information of almost all the entities associated with health care such as members. also know as Claim Examiners. Hence. is a recent addition to the stable of managed care plans.EPO or exclusive provider organization.0 Page 14 of 132 .

Health Care Financing Administration (HCFA) along with others are responsible for regulating the healthcare industry. it is returned to the Provider/Member along with an explanation of what was wrong. The role of the actuary is to decide the rates for the various services offered by the insurance company. there are agencies that aid the insurance company on various other fronts. the underwriter’s function is to approve/ validate the group specific factors added to rates by marketing people and apply mark-up or discount based on their judgment. If a claim is determined to be free of typographical. claims which require very specific processing are sent to these specialized adjudication companies. laws such as Health Insurance Portability & Accountability Act of 1996 (HIPAA) and Consolidated Omnibus Budget Reconciliation Act of 1986(COBRA) ensure the protection of consumer interests. Sales and Marketing form an important activity in the health insurance industry. Following are some examples of such agencies. This helps reduce the cycle time for claims adjudication. as there is stiff competition in the market.0 Page 15 of 132 .S. These rates are based on a variety of factors and involve statistical and mathematical computations. Usually. syntax. These organizations are known as specialized adjudication companies (Magellan and ADESSO are two such organizations).doc Ver.6 External Agents. Meanwhile. it’s not possible for an insurance company to have a rule engine (or a software that adjudicates a claim) for all types of claims. Center for Disease Control and Prevention (CDC). it is forwarded to the insurance company responsible for payment. the nature of claims processing being highly situation specific. Apart from these regulating agencies. Government agencies such as Department Of Health And Human Services (DHSS). Health care is a highly regulated area in U.Healthcare Overview ___________________________________________________________________ Also. In return for their services the brokers are paid a commission (broker commission) User groups called actuaries and underwriters play key roles in deciding the policy rates and thus in selling the products even though they do not interact directly with customers. Center for Medicare & Medicaid Services (CMS). 2. Agency for Health Care Research and Quality (AHRQ). An insurance company has its own marketing workforce and also a pool of agents (brokers). the process of adjudication may be outsourced to another organization that has the necessary rule engine in place. It requires some help from some external sources or agencies. __________________________________________________________________________________ 65736839.5 Sales.In addition. 2.4. If errors are detected. it is not possible for an insurance company to have a rule engine for adjudication of every type of claim. Since claim adjudication is a complex process. Together they use various methods and strategies to sell the plans to as many customers as possible.4. Clearinghouses perform auditing services on insurance claims. 1.A. Based on these rates the marketing department creates a Quote (or a draft outlining the services to be offered to the members and the rates for those services). So in case of very specific claims (such as processing of vision claims). and logistical content errors. All the services and management activities cannot be carried by the insurance company itself on it's own. After that come the Specialized Adjudication Engines/Companies who offer help on adjudication of claims.

0 Page 16 of 132 . and primary and secondary MC organization and submits it to the insurance company. Claim filing: The provider prepares a claim that describes the services rendered to the member. the major steps in this flow are -  Quotes creation: The plan sponsor contacts the insurance company and expresses a need to buy health insurance. Claim processing: The insurance company validates the member and provider information in the claim and makes payment to the provider for the services that are      __________________________________________________________________________________ 65736839. the drug manufacturer provides discounts to the members. PCP address and contact info. Providers in the insurer’s network are given a list of preferred drugs. 2. adding beneficiary dependents to the policy etc. The insurer then collects data like number of members. The claims are either sent by mail (paper claims) or electronically. General agents provide end-to-end connectivity that allows brokers and their clients to shop. ID cards are issued to the members that display the policy number. the members pay either a deductible or copay. Referring back to Figure 1. 1. Once the underwriting is done an OP (Offer presentation) is generated and sent to the quote requester.doc Ver. claim posting address etc. Typically. They are especially useful in case of small insurance companies who may not have the necessary infrastructure to take care of claim payments. Now that we have a fair idea of major players involved in the business. which permits them to sell their healthcare services in the market. location of members. The member also specifies the primary and secondary MC organizations to the provider.Healthcare Overview ___________________________________________________________________ Third Party Administrators are responsible for making payments on behalf of a group health plan. we are in a better position to understand the managed care workflow. average age etc for preparing a quote. Provider access: A member seeking medical service contacts the organization to get the list of providers in the geographical area of the member. the policy department of the insurer creates a policy by assigning group policy number. Policy creation: After underwriting. The quotes are based on the health industry statistics.5 Healthcare workflow. The member sets up an appointment with the provider and receives the medical service on a pre-defined basis described in the policy agreement. which then prescribe the same to the members. cost of the service. All these external agents help the correct regulation and effective functioning of the Healthcare industry. They are the people who work behind the scenes to reduce administrative hassles and resolve complex service issues. purchase. Health insurance companies also enter into contracts with drug manufacturers to provide preferred services to their members. Accreditation agencies are responsible for providing accreditation to organizations. The insurance company promotes the drug manufacturer’s drugs amongst its members. serve and renew policies. enroll. The schedule for premium payments is also defined at this stage. census data or demographic details Underwriting: After the acceptance of quotes by the plan sponsor the underwriting department underwrites the actual policies in terms of plan coverage and commercial agreements. adding beneficiary to the policy. dependents. In return. OP explains the rating calculation done for the benefits selected by the Plan sponsor and also the terms and conditions under which the group is accepted for coverage.

future liabilities. new products introduction etc 2.g. 1. The details about the pillars and the other topics mentioned in this unit will be presented in the subsequent units. The workflow shown in figure 1 represented the workflow of a managed care organization. __________________________________________________________________________________ 65736839. It started with the genesis of healthcare in the U. This unit gave a brief overview of the healthcare industry to the reader. after a detailed description of all pillars has been given. It’s the area responsible for setting rating algorithm and the pricing factors to be used in rate calculation. E.doc Ver. contingency matters and prior details to come up with factors to alleviate risks.Healthcare Overview ___________________________________________________________________ covered under the policy. An Explanation of benefits (EOB) is sent to the member describing the payments made and indicates the share that the member has to pay. In the end the reader was given a brief overview of the managed care workflow. Actuarial decides the factor to be applied to renewal rates of benefits offered in that region.6 Summary. arranging for reinsurance.A and then introduced the five pillars of healthcare. Analysis of claims from a particular geographic location may reveal an increase in claims in that region due to reasons related to environment. In case of multiple MC (primary and secondary) the primary MC coordinates the benefits between the two MC and sends a COB (Coordination of benefits) to the member.0 Page 17 of 132 . The more accurate and detailed representation of the workflow of the healthcare industry is given the following figure.  Actuarial: This involves analyzing the trends. We shall analyze this figure at the end.S.

__________________________________________________________________________________ 65736839.human. 1.0 Page 18 of 132 . 4.Healthcare Overview ___________________________________________________________________ Figure 2: Detailed Workflow 2. Review Questions. Give a brief account of the development of the health insurance industry? What are the five pillars of healthcare industry? Explain the terms  Member  Provider  Benefits  Claims Explain in brief the workflow of a managed care organization.cornell.edu/ “History of managed care” by Tufts managed care institute.8 References.      www.com www.insurance.com http://trochim. 3. “Future of managed care” by Tufts managed care institute.yourdoctorinthefamily.7 1. 2.doc Ver. 2.

Healthcare Overview ___________________________________________________________________  “Managed care overview” by Amit Shukla __________________________________________________________________________________ 65736839.0 Page 19 of 132 .doc Ver. 1.

0 Page 20 of 132 . 1.doc Ver.Healthcare Overview ___________________________________________________________________ __________________________________________________________________________________ 65736839.

0 Page 21 of 132 .Members ___________________________________________________________________ UNIT . Claim will be validated and the insurer will reimburse the amount to the provider/member. doctor) to avail the service.1 Insurance Business: An Overview.III 3 Members 3. Provider will check the eligibility of the member for that service. The pictorial view of the process is as shown in figure 1.1 Unit Objective This unit will acquaint the reader with the role played by the member in the Healthcare Industry. Member can go to a service provider (hospital.2 Introduction Member is a person who is the actual beneficiary of the healthcare plan. The provider/ member then will file a claim to insurance company. __________________________________________________________________________________ 65736839. Member's data Asks for Service Providers Check Eligibility Files Claims Claim's Adjudicatio n Files Claims Member's Enrollment Payment Insurer Payment Fig 1: Member Overview 3. 1. These will be used to show the validity of the policy taken.2. A person purchasing plans can cover himself as a member (commonly referred to as "Subscriber") and his/her family members as dependent members (commonly referred to as "Dependent"). 3.doc Ver. an insurer provides ID cards to its members. Once enrolled. Some employers sponsor healthcare plans to its employees and its dependents.

0 Page 22 of 132 . __________________________________________________________________________________ 65736839. Fig 2.Members ___________________________________________________________________ For the pictorial representation of insurance business and the member's interaction with other systems please refer to figure 2. 1.doc Ver. Insurance: An Overall Picture.

individual coverage is infinitely better than being uninsured in the event of illness or injury. 3. It is unwise to try to hide a pre-existing condition from the insurer. Group insurance. a member is responsible for 100% of the cost. If the insurer doesn't want to cover a particular health condition. Deductible and co-payment affect the premium. since it is usually more comprehensive and less expensive than individual insurance. With individual insurance. He/She can negotiate to have certain provisions included or excluded. he/she is evaluated in terms of how much risk he/she present to the insurance company. 1. by contrast. he/she is taking a major risk by choosing not to get coverage. Although someone may think he/she can do without health insurance.doc Ver. he/she may find it difficult to obtain coverage.1 Individual and Group Insurance in detail Individual Insurance Individual members are those who purchase insurance directly from an insurance company. however. Before issuing an individual insurance policy. individual insurance is often more expensive to make up for the insurer's increased risk exposure. Disadvantages of individual coverage Often. is usually available without taking a medical examination or answering health questions. However. or get in touch with the insurance agent. In a group insurance situation. This is generally done through a series of medical questions and/or a physical exam. For this reason. Individual insurance often doesn't provide as much coverage as group insurance policies in the same price range. much easier to come by when someone is healthy. An unexpected illness or serious injury can put him/her and his/her family in financial peril. He/She will probably want to get quotes from several insurance companies before choosing one. Individual insurance is somewhat more risky for insurers than group insurance. ironically. group insurance is generally a better option. if it is later discovered that he/she withheld information from the insurer.3.3 3. Moreover. just to make sure that he/she is getting the best coverage for his/her money. individual insurance is generally more difficult to obtain and more costly than group insurance. a person may still be able to get a policy with an exclusion rider.2 How to get individual insurance? To get individual insurance. The risk potential will determine whether person qualifies for insurance and how much the insurance will cost. a person is directly in control of his/her policy.3. the employer or association pays at least part of the cost of group insurance. his/her coverage could be canceled altogether. If he/she is already sick or have a history of health problems. a person can either contact the insurer directly. since many insurers use information from the Medical Information Bureau to determine whether an applicant is insurable. Advantages of individual coverage If available. When an individual apply for insurance. __________________________________________________________________________________ 65736839. the provisions of the policy are negotiated between the insurer and master policy owner (usually an employer or association).Members ___________________________________________________________________ 3. the insurer will want to know everything about his/her personal health history. But.0 Page 23 of 132 . In case of individual insurance. and can often choose his/her deductible amount and co-payment percentage. Individual insurance coverage is. because group insurance allows the insurer to spread the risk over a larger number of people.

"Guaranteed renewable" provision This means the insurer can't cancel the coverage if someone becomes ill. and drugs) is preferable to hospital-surgical coverage (which covers only hospital and surgical services). here are some things he/she should look for:  Financial stability An insurer with an "A" or "A+" rating from A. Some managed healthcare systems provide coverage on an individual basis as well. __________________________________________________________________________________ 65736839. 1. And as long as he/she retains a reasonable out-of-pocket maximum. Anything less than $1 million may be insufficient to cover you in the event of a catastrophic illness. tests. someone will want to find a policy with the highest lifetime payout possible. Major medical coverage Major medical coverage (which covers all hospital costs including rooms. he/she shouldn't have to worry about medical costs getting out of hand. or Standard & Poor's. but he/she pays dearly for this protection. Waiver-of-premium provision This allows a member to skip the premium payments if he/she becomes seriously ill.0 Page 24 of 132 . an HMO. In fact. Best. Many policies do cover outpatient treatment. Coverage of pre-existing conditions Many insurance companies impose a waiting period before covering preexisting conditions. The highest deductible and co-payment someone can reasonably afford Lower deductibles and co-payments mean the costs will be lower if someone actually ever gets sick. Moody's. since it really depends on how much someone can afford to pay.M. The provision can be very important if the person is unable to work for an extended period of time. The premiums may go up over the years. Lower out-of-pocket maximums can mean substantially higher premiums. and if someone might never have to worry about his/her out-of-pocket costs unless he/she becomes seriously ill. if someone is getting individual insurance from a traditional insurer. Out-of-pocket maximum Also called a "stop-loss. Anything over a year is extremely undesirable. some states require HMOs to offer coverage to individuals during a special open enrollment period each year. emergency-room care. By agreeing to a higher deductible and/or co-payment. he/she can cut his/her insurance premiums dramatically. anesthesia." this limits out-of-pocket costs. Choosing an out-of-pocket maximum is a personal matter. or POS plan can often give the most cost-effective insurance coverage.        Providers who will offer individual insurance Most people purchase individual health insurance coverage through traditional insurers. although cosmetic and other truly "elective" surgeries are rarely covered. Three months to one year is standard. The shorter this period is better. but they will rise for all policies in the class (not just individual’s). However.Members ___________________________________________________________________ What to look for in an individual policy? If someone can find one that offers individual insurance. However. High benefit ceiling Policies with unlimited payouts are rare in this day and age. As long as he/she continues paying premiums. It does no good to have guaranteed renewable insurance if the insurance company goes belly-up. his/her insurance coverage continues. x-rays. PPO.doc Ver.

3 Group Insurance Group insurance is coverage of a number of individuals under single contract. Both employers and associations may also have an open enrollment period each year. For employer-sponsored health insurance. group __________________________________________________________________________________ 65736839. during which one may sign up for coverage. as are deductible amount and copayment percentage. Advantages of group coverage Easy to obtain Under a group health insurance arrangement. Apply for coverage although one’s individual health is generally not evaluated when he/she apply for group health insurance. regardless of age or physical condition. If a person fails to enroll during this period. Clearly. this may be the first 30 days of his/her membership in the group. who might be unable to get individual insurance. the insurance company has the right to treat him/her as though he/she was applying for individual insurance. The most common "group" is employees of the same employer. the only real disadvantage of group insurance is limited or no freedom to customize the policy to individual needs. the insurance company agrees to insure all members of the group. or the first 30 days following his/her initial probationary period. Also. a single policy covers the medical expenses of many different people. The specific policy provisions are all determined in advance. The insurance company can then decide whether or not to insure him/her. The only condition is that the group members must apply for insurance within the specified eligibility period. Cost Effective Because only one policy is issued for the entire group. How to get group health insurance? Find out the eligibility Many employers offer group health insurance as part of their employee benefits package. this is better for those with chronic health conditions. The policy is typically negotiated between the insurer and the "master" policy owner (employer or association) with no input from the member.Members ___________________________________________________________________ 3. Employers pay healthcare subscriptions for some or all of their staff. chambers of commerce. such as average age and degree of occupational hazard. and special-interest groups.3. modify his/her existing coverage. For associational insurance. where each person's risk potential is evaluated to determine insurability. It shows the benefits provided under the group contract issued to the employer or other insured. 1. and go through a physical examination. Other groups that may offer insurance coverage include churches. the initial cost of establishing group coverage is lower than the cost of issuing a separate policy to each person. clubs. The premium for group insurance is calculated based on the characteristics of the group as a whole. all eligible people can be covered by a group policy. or add dependents to his/her coverage. Each member of the group provided a group certificate.doc Ver. trade associations. With group health insurance. In general.0 Page 25 of 132 . The purpose of the eligibility period is to reduce insurance costs by preventing people from waiting until after they discover a health problem to sign up for coverage. This means he/she will probably have to answer extensive health questions. regardless of current physical condition or health history. this is often the first 30 days of his/her employment. instead of covering just one person. Unlike individual insurance. he/she must apply during the specified eligibility period.

In some situations. This can make group insurance even more affordable. Lower out-of-pocket maximums can mean substantially higher premiums. company-paid schemes are the fastest-growing segment of the market at present. he/she can cut his/her insurance premiums dramatically.4 In these groups. An increasingly powerful "perk" useful for both attracting and keeping good staff. This scheme makes things easier for the employees and encourages employee loyalty.Members ___________________________________________________________________ insurance is somewhat less risky for insurers than individual insurance.doc Ver. Within a fairly large group. An individual member does not have the freedom to have provisions included or excluded. The highest deductible and co-payment one can afford Lower deductibles and co-payments mean the costs will be lower if one actually ever get sick. __________________________________________________________________________________ 65736839. By agreeing to a higher deductible and/or co-payment. High lifetime payout Find a policy with the highest lifetime payout possible. A waiver-of-premium provision This allows one to skip the premium payments if he/she becomes ill. however. Since group insurance costs less for the insurance companies to establish and administer.3. since the risk is spread out among a larger number of people. In a group insurance situation.M. it is almost certain that the good insurance risks will equal or exceed the bad insurance risks. A "stop-loss" provision This limits the out-of-pocket costs. Company Paid Groups     3. employers pay Healthcare subscriptions for some or all of their staff. Break on premiums In many cases. Anything less than $1 million may be insufficient to cover in the event of a catastrophic illness. Best. or Standard & Poor's. it generally costs less to purchase. And as long as he/she retains a reasonable out-of-pocket maximum. The provision can be very important if he/she is unable to work for an extended period of time. the companypaid group healthcare scheme offers benefits for employer and employee alike. the provisions of the policy are negotiated between the insurer and master policy owner (usually an employer or association). In the increasingly tight labor market conditions prevailing in Ireland at the moment. and his/her deductible amount and co-payment percentage are determined in advance. the employer or association will pick up some or the entire group insurance premium. but he/she pays dearly for this protection.0 Page 26 of 132 . Advantage of company-paid groups Deduction Schemes A salary-deduction scheme comes into effect when a company or group organizes deductions from each employee’s salary and forwards them to Healthcare. 1. Choosing an out-of-pocket maximum is a personal matter. What to look for in a group policy?  Financial stability Look for an insurer with an "A" or "A+" rating from A. Disadvantages of group insurance One can't customize the policy. he/she may be able to choose between two or more insurance plans. one shouldn't have to worry about medical costs getting out of hand. Moody's.

 They will be given more priority for processing of their claims then others get. retention and goodwill. they are entitled to claim tax relief on the full premium. In a company-paid scheme. a payment can be made directly on a yearly.3. the Credit Unions and the Small Firms Association.  Risk is moved to the Insurance Company. thereby reducing their effective rate of BIK to the standard rate of income tax. the company can claim healthcare payments under the Corporation Tax shelter. Insurance Company is profited by:  Getting a fixed sum of money for adjudication of claims. staff members can select a higher plan and simply have the balance deducted from their salary. leading to less stress for them and their employees.Members ___________________________________________________________________ Fast access to the best in modern healthcare Members can choose admission dates to fit in with work and family commitments. __________________________________________________________________________________ 65736839. SI Groups pay "Service Charges" to insurer for administration / management of medical insurance (adjudicating claims etc.3.) for their employees.) 3. sports clubs and interest groups. quarterly or monthly basis. Flexible cover options Once employer chooses a particular level of cover. as it is helpful in growing their relationship. Alternatively. 1. half-yearly.6 Self Insured Group Plan Sponsors / Companies who pay the Claims' amount of their employees themselves are called SI (Self Insured) Groups. Plan Sponsor is profited by:  They get the Health Insurance plan at a cheaper rate. Self-Insured People are Profited by:  Getting more benefits for the same plan which an insurance company will not provide for others at low cost.5 Affinity Groups An Affinity scheme is appropriate for members of business organizations. But these figures are much lower than paying premium to cover all the employees. Benefits to the company Introducing a Healthcare group scheme for employees. The SI group also has to maintain certain bank balance at all times to ensure the continuance of medical benefits to their employees.0 Page 27 of 132 . (Examples are the Irish Farmers’ Association. one can provide his/her company with significant benefits in terms of employee recruitment. 3. Benefit in the premium amount Some group schemes qualify reduction in the premium amount. Ease of Payment Payments can be made by direct debit through company bank account. Tax Relief for employees Employees are liable for Benefit-in-Kind (BIK) taxation on the paid Healthcare premium at their top rate of tax.  Their Work will be given higher priority by the insurance company. professional bodies. The financial risk is borne by the Plan Sponsor.doc Ver.

3. Most people get their health insurance through their employers. because an extended illness or hospitalization could easily deplete his/her personal assets and endanger his/her business. In terms of health insurance. hospital. then health insurance costs paid during that time cannot be used to calculate this deduction.0 Page 28 of 132 . __________________________________________________________________________________ 65736839. he/she can deduct the following percentages of premiums for insuring himself/herself. Un-reimbursed medical expenses include premiums paid for major medical.7 Self-Employed Members Health insurance need of a self-insured person is probably greater than the average person.doc Ver.. self-employed individuals can deduct a percentage of their health insurance premiums as business expenses. Archer MSA--a way to save for health-care expenses Archer MSAs (previously called medical savings accounts) are tax-advantaged individual savings accounts that work much like an IRA. chamber of commerce) Deductibility of un-reimbursed medical expenses In general If someone itemizes deductions and his/her un-reimbursed medical expenses exceed 7. Also. Special rules for the self-employed In addition to the general rule of deducting premiums as medical expenses. funds in an Archer MSA are used to cover healthcare expenses. instead of saving for retirement. However. his/her spouse. surgical.5 percent of his/her adjusted gross income (AGI) in any tax year. and his/her dependents: First Year Second Year Third Year and thereafter 60% 70% 100% This deduction is limited to amounts less than the earned income.e. If someone meets the definition of a self-employed individual. if the spouse of a self employed person. This option is not available to self-employed.Members ___________________________________________________________________ 3. and physician's expense insurance. his/her options may be limited to:  Individual health insurance coverage purchased directly from a provider  Group coverage purchased through a professional association or civic group (i. he/she may deduct the amount by which his/her un-reimbursed medical expenses exceed this 7. were eligible for an employer-sponsored health plan for any part of the tax year. 1. The definition of self-employed individuals includes partners and 2 percent S corporation shareholders. and amounts paid out of his/her pocket for treatment not covered by his/her health insurance. These deductions aren't limited to amounts over 7.5 percent of AGI as are medical expense deductions.5 percent threshold. trade group.

in some states. The biggest challenge in setting up an Archer MSA may be finding a company that offers them.doc Ver. Many financial institutions are also still in the development stage with their Archer MSA account products. However. 1.400 for individuals ($3.600 and $2. This includes Medicare coverage.0 Page 29 of 132 . there are exceptions to this rule. 2. and The annual out-of-pocket expenses do not exceed $3.8 Exercise 1. Many insurance companies are still developing qualified high-deductible insurance plans and products with a savings component. 3. Employers 3. 4.Members ___________________________________________________________________ A self-employed individual (or the spouse of a self-employed individual) may be eligible to open an Archer MSA if he/she currently has a high-deductible health insurance plan. In fact. is not eligible to open an MSA. Answers: 1.200 for individuals ($5. are those who purchase insurance directly from an insurance company in case of an individual insurance. having additional coverage under a health plan that is not a high deductible. 3. Enlist advantages and disadvantages of individual and group insurance.200 to $4. Individual Members 2. For Self-insured groups insurance company may provide the services. are those who purchase insurance in an employer sponsored insurance. __________________________________________________________________________________ 65736839. 5.  Someone. Plan sponsors/ Employers 4. Administrative /Management of medical insurance 5. A highdeductible plan is defined as one in which:  The deductible is between $1.800 for families).3.850 for families). are those who pay the Claims' amount of their employees are Self Insured Groups. insurers are running into problems with state laws that prohibit such high-deductible plans.

Enrollment through the employer based systems Employers do have employees data maintenance systems. The enrollment process will then be automated. The data will be received and formatted fed to the systems. 3.4.4. This is the most commonly used approach. Data entry operators will make you enroll online. Web-based applications For an individual web based application will facilitate online registration/ enrollment to get enrolled.0 Page 30 of 132 .4 3. There will be online systems set up there. Member has to approach the office. Member can fill up the forms and send it to the respective postal addresses.2  How is enrollment carried out? Traditional Paper Enrollment Enrollment forms would be available on the web sites or situated office outlets of the company. product issuance. Employer then validates and sends the information to the insurance companies electronically. Required data will be captured and sent to the insurance company electronically.Members ___________________________________________________________________ 3. This is most commonly used methodology for large employers having more than 300 employees. Membership letters and other details will be sent to the member once the process is over. 1. and claim adjudication. Member will provide all necessary data to the insurance company that will include personal information. a member can start filling up the claims. Once the enrollment is over. For an employer ID numbers and passwords for its employees will be provided. benefit information that he/she has opted for. billing. and making available all necessary eligibility information for enrollee membership. Member will receive membership letter once the enrollment is over. Enrollment in the office outlets of the insurance company There will be city-based office outlets set up by the company.doc Ver.1 Member’s enrollment What is Enrollment? The enrollment process comprises of collecting.    __________________________________________________________________________________ 65736839. verifying. Employees are allowed to select the benefits they wanted to opt for. Collecting and updating the systems with the data completes the enrollment process.

Provider Report Providers are made aware of the new members enrolled under his/her name. pharmacist). Membership letters Once the enrollment process is complete.    __________________________________________________________________________________ 65736839.4. Employer Report A report will be sent to the employer giving the details of its employees enrolled and their details. ID card would have details about the member's SSN. Name. hospital. membership letters will be sent explaining the benefits he/she has opted.3  Output of enrollment process ID Cards A person insured under an insurance company is given an identity card.0 Page 31 of 132 .Members ___________________________________________________________________ Enrollment Data Flow is shown in figure 3. eligibility information. membership number and other details. 1.doc Ver. Member Member Member Employer Associations Insurance Company Fig 3: Enrollment Data Flow 3. Member has to show his/her identity card when he/she approaches a service provider (doctor.

3. Electronic data transfer from employers d. Enlist the means of enrollment. 3. 4 Enrollment Process 3. Web-based applications.doc Ver. ID card __________________________________________________________________________________ 65736839.0 Page 32 of 132 .5 Exercise 1. Fig. Employers having own member's database provide data to the insurer via _________. Means of enrollment are a. Electronic data transfer. 2.4. 1. 2. Direct enrollment in the field offices c.4. Traditional Paper transfer b. Member needs to show _______ as a token of its membership in the insurance company.4 Enrollment: Overall Picture Please refer to figure 4 for the pictorial view of enrollment process.Members ___________________________________________________________________ 3. Answers 1.

premium will be decided. Employer Name.1 Member’s and Dependent’s eligibility Eligibility Eligibility is the ability of a person to use any kind of service. There are different services that could be covered by the insurer. Provider will also provide employer's data if the plan is sponsored by member's employer.  Subscriber's information. Provider will send subscriber's information only if the member is a dependent. Provider gives basic information about the member (Member's identification number. Identification number etc.2 Eligibility Process Provider will query on a member for getting a particular service. So every time a service is given a provider asks the system if member is eligible to get that service or not. If member is eligible. The data will be sent from the insurer that will contain duration for which the policy will hold true for a member is defined in the contract. These validations are also carried away when the eligibility is validated.5 3. 3. So the policy effective date. Data sent to and from the provider to validate the eligibility:  Member's information: The provider will send the identification information as SSN (Social Security Number).  Policy Dates. 1. will be given to the system.  Service related information. The system will crosscheck the eligibility for the service and inform the provider back. If the member is not eligible to avail the service the service provided will not be insured.Members ___________________________________________________________________ 3. Every employer when signs a contract with the insurer are given identification number. __________________________________________________________________________________ 65736839.5. Member when purchases a policy selects the services that we would want to be covered. member number (Identification number given by insurer). Every service-provider is bound to check the eligibility when a member asks for any kind of service except for indemnity plans. In case of prescription drugs there is a cap held on the quantity drug to be consumed by the member in a period of time. the service will be provided and provider will file the claim for the payment of the service. Again this will be validated against the insurer's database to make sure that the subscriber is a valid member. Not all could be applicable for a member. Taking insurance business into consideration.doc Ver. Insurers will set-up systems by which eligibility information will be available to the provider.  Employers Information. The system will run eligibility checks and returns the data to the provider.5. Provider need not do any eligibility checks when member is having indemnity plans. This data will be validated with the database of the insurer to make sure that the person is a valid member. termination date will be sent back to the provider. Last name will be fed to the online system as input. a member’s eligibility for a service will be decided upon the benefits that he/she has opted for. ID number is validated with the insurer's database. Subscriber's name.0 Page 33 of 132 . Depending on that various terms like rates. Social Security Number) along with service he/she is asking for.

Eligibility data flows as shown in the figure 5. Even an employer is given access to this data so that it can monitor eligibility status of its employees.3 How a member should approach right provider? Eligibility also talks about the member getting service from a particular provider is valid or not. By permitting healthcare providers to access this information directly. The Provider Healthcare providers need vital information related to member eligibility and claim status. Insurer Member's Policy information Member's Policy information Member's Policy information Employer Member Provider Fig 5: Eligibility Data Flow The Insurer Insurance companies provide member eligibility information to the service providers. providers and their administrative staff to quickly and easily get detailed information regarding submitted claim status and eligibility status of employees and their family members. The Employer Eligibility information will be maintained and accessed by the employers. the information needs to be validated before giving any kind of service.Members ___________________________________________________________________ A member is also allowed to monitor its own/ dependent's eligibility status. Insurance companies set online systems through which providers can query for the eligibility data for the member approached to him. Employer groups normally use online administrative system that will provide eligibility status of a member. Every time a member visits a provider. 3. provider will give service to the member.  Member having HMO plan __________________________________________________________________________________ 65736839. Some employers provide an online eligibility status inquiry similar to that given for employers. 1. the deductible and all other information.doc Ver. The Member Member may be interested in looking for their benefit data.0 Page 34 of 132 . After getting confirmation from the insurer. employers and to its members.5.

moves out of the household. (Y/N) Daughter July aging 26 passing through a phase of mental illness is treated as a valid dependent.  Member having POS plan Member is free to go to any provider. which can get lost or damaged. Exercise 1. Affidavits of Dependency and legal documentation are required with enrollment forms for these cases.Members ___________________________________________________________________ Every member has associated Primary Care Physician (PCP) for medical services and Primary Care Dentist (PCD). (Y/N) Son Bill of age 21 got married and moved out will be a valid dependent of Joe. coverage may be continued. or a physical disability.4 Eligibility Data Transfer Most of the insurance companies transfer the eligibility data electronically.5  Eligible Dependents Eligible dependents are member’s spouse and/or unmarried children under age 23 who live with member in a regular parent-child relationship. 3. 3. If goes to in-network provider the co-pay will be less. But there is no restriction on the choice of the provider. These are generally unattended. or turns age 23. 4. So eligibility checks would be carried away but will not hold back the member from getting the service.0 Page 35 of 132 . Provider validates the eligibility of the member for the service asked.5. 2. 3. and children in a guardian-ward relationship are also eligible provided they live with member and are substantially dependent upon member for support and maintenance. automated transmissions that include security features like encryption technology and unique IDs and passwords for user verification and system access. Provider need not do any eligibility checks for member’s eligibility. (Y/N)    3. The service will be provided only if the person is eligible for the same. Providers need not validate the member eligibility before catering any kind of service. Coverage for children age 23 ends on December 31 of the year in which they turn age 23 If a child is not capable of self-support when (s) he reaches age 23 due to mental illness. cartridges and diskettes. This methodology eliminates the need to submit paper forms or produce and send cumbersome tapes.  Member having indemnity plan Member is free to go to any provider. (Y/N) Providing member's eligibility data to the providers is a responsibility of the insurer.  Member having PPO plan A member will fall under a network and can get service from any provider falling in that network.6 Answers __________________________________________________________________________________ 65736839. 1. children who do not live with the member are eligible if member is legally required to support those children.5. foster children. If member is divorced.doc Ver. legally adopted children. Stepchildren. This includes children who are away at school as well as divorced children living at home and dependent upon member for support. Coverage for an enrolled child will end when the child marries. mental retardation.5.

Members ___________________________________________________________________ 1. N Y N Y __________________________________________________________________________________ 65736839. 2. 1.doc Ver. 4.0 Page 36 of 132 . 3.

where a member can enter personally to login a service request.6. web-based applications. __________________________________________________________________________________ 65736839.  Postal mail Paper driven approach in which member has to fill up a service request form and send to the member service station where the requested service application will be taken care of.doc Ver.  Web based applications. he can keep track on what is the status of the claim. There are several ways this service is provided most common is through phone calls. 3. claim eligibility. like the status of his/her claims. Member has to register his/her name in the application and the data would be shared. Provider inquiry etc.0 Page 37 of 132 . contact numbers and other details.  Walk in Situated are member service offices.  E-mail Member services e-mail address to which a member can send a mail and ask for the service. o Personal Details This includes the name. o Claim Status When a member has filed a claim. Members can make various inquiries. o Benefits summary Talks about a partial.6. o Benefits Snapshot Review primary care physician or primary care dentist selections for the member and the covered dependents.1 Means of services  Phone call Designed/Toll free numbers for member services. such as co-payment or coinsurance requirements. address. general description of your medical benefits and includes member cost-sharing information. 3. There could be menu driven recorded message that will provide you information you want. Review coverage status for medical and/or dental care. 1.Members ___________________________________________________________________ 3.2  Services provided by the insurer View information/ Inquiry only Insurance companies do provide a facility via which a member can view his/her benefit information and the status of his/her eligibility. Essential security features are incorporated in the applications to prevent the data loss and data disclosure.6 Member Services Insurance companies provide plenty of services to make information available to its members. Web-based application is the most common of all of above modes.  FAX Paper driven approach in which member has to fill up a service request form and send to the member service station where the requested service application will be taken care of. There will be webbased application where a member can login and avail the service or can login the service request.

Members ___________________________________________________________________ o Provider directory Provider directory is that enlists the providers those are in the network of the insurer/in contract with the insurer. Log issues and complaints: o Logging provider complaint Member is free to log in any complaint about the service or the provider. booklets:  __________________________________________________________________________________ 65736839. Internet also helps out by providing enough data on the site. o Add or delete family members at open enrollment. o Clarification about the benefits Member can get the doubts about the benefits at any point of time. 1. can walk in the offices set up by the insurer and do the changes. o Password change facility If there were a web-based application that caters all these facilities there would be a facility to change the password set up by the member. Some of the cases are:    A marriage or divorce of the employee The death of the employee's spouse or a dependent The birth. proposed adoption.0 Page 38 of 132 . These forms could be submitted via postal mail to the claims offices (the address is generally specified on the ID cards).  Update information These services are catered through phone calls. Some times the employers update the insurer about these changes. o Provider change facility Member may wish to change the primary care physician or primary care dentist he/she has a facility to do so.  Distribution of ID cards. web-based applications or the walk in offices situated. o Updating personal information Member may wish to update the personal information such as address or contact number etc.doc Ver. or adoption of a child of the employee  The termination or commencement of employment of the employee's spouse  The switching from part-time to full-time employment status or from full-time to part-time status by the employee or employee's spouse  The taking of an unpaid leave of absence of the employee or employee's spouse  The significant change in health coverage of employee or spouse attributable to spouse's employment  Other services o Providing forms Forms like medical claim submit form/ dependent care reimbursement form. are made available on the web-sites/applications that might be needed by the member. There will be company's officials sitting in the offices assisting the member in doing that plus there are designated mail-Ids a member can send a mail to.

fills in the detail (name. Charging to the member’s credit card Some times member authorizes the insurer to charge the premium to his/her credit card. The facility to replace the ID card would be provided. Can be zoomed in for larger print and easier reading and can be printed on virtually any inkjet or laser printer to get perfect copies. cheque number. he/she receives a premium statement through post. 1. Sending statements through email has many advantages. o o o New benefits information. The acknowledgement letter contains the detail about the payment such as premium amount. policy number etc.Members ___________________________________________________________________ o Issue ID Card Member may need to issue a new ID card if misplaced/lost.8. policy number etc. recording. The member tears of the lower part of invoice.pdf) attachment. 3. A new card will be sent to the address we have on file for you. Can be stored electronically on computer for easy retrieval.0 Page 39 of 132 .8 3. Member is kept updated with the information by weekly/ monthly reports or news on the websites.   Some insurance companies also send the premium statements through email. The member receives the acknowledgement letter from insurer giving detail about the premium received.   3. facilities: There are many upcoming services/ benefits newly provided by the insurance company. Address of the insurer is preprinted on the envelope. __________________________________________________________________________________ 65736839.1 Member Group Maintenance What are Groups? Groups are the frameworks used to organize billing. Once the money is transferred to insurer’s account. Monthly statements are emailed to the member portable document format (. claim payments. The premium statement is sent to the member along with an envelope.7 Premium Collection A member can pay premium to the insurer by following means:  Transferring fund from member’s account to insurer’s account: The member authorizes the insurer to get money transferred to insurer’s account. Can print as many copies as needed. The member has to fill a form for the ID card issuance. New facilities information About products and programs that are available in the state. statements:   Can be viewed on computer.doc Ver. moth. accounting and reporting of data to the plan sponsors (employers/ associations).  Updating member with new products. Payment by cheque If the member is willing to make a payment through cheque.) and sends it along with the cheque in the envelope received with the invoice. an acknowledgement letter is sent to the member stating that so and so amount of money is transferred from member’s account to insurer’s account as an insurance premium for a particular month.

Reinstatement. Most Groups' renew their Plans every year in January. Provider Office Change. __________________________________________________________________________________ 65736839. Group Maintenance includes               Office Details changes (Contact Number. Third Party Address Maintenance. Suspended).0 Page 40 of 132 . Membership Effective Date Change. This data would generally contain Employer information Plan Effective Date Plan Termination Date Benefits Covered Network Information Co-pay rates Claim offices The members could override some of the features. Third Party Phone Number Change.Members ___________________________________________________________________ 3. Comment. Being a parent entity some data is defined at a group level that will be inherited by the members following under that group. Mass Id-Card Request (Co-pay Change). Contact Address Changes) Third Party Address Change.3 Groups Maintenance Member and Groups' maintenance is performed annually. The CONTRACT IS RENEWED for a group and the members are REINSTATED. 3.8.2 Groups Formation When a plan sponsor enrolls its employees. Membership details (Effective Date Change. groups are created and entered into the systems first then the enrollment for the individual members would be done.doc Ver. Membership Termination. ID-Card Request. Family Group to Group Change. Office Termination Change. Employment Change. the breakdown of the employee into groups will be done. Payroll Change.8. Family Effective Date Change. Employment Change. Other maintenance performed on the member data is … Members Maintenance includes       Member's personal information changes (Address Change. 1. Payroll Change. Provider Office Change. Member Name Change. membership Termination date changes. Mass Id-Card Request. Change Membership Termination Date. Recalculate Family Contract. The decision of the group structure will be based on Profit centers Unions Benefits Class of employee Locations Other categories specific to the plan sponsor For a group insurance. Office Effective Date Change.

but the premium can be raised under certain circumstances (the state insurance department must approve the change. noncancelable policies are offered only to low-risk occupational groups at a high premium. 3. Enlist the services offered for group maintenance. 4. When the groups are formed in case of a group insurance? 3. For a guaranteed renewable contract company cannot raise your premium on an individual basis.9. 5. pay attention to whether the contract is non-cancelable or guaranteed renewable. 1.9 Disability Benefits Disability income insurance provides members with an income if they become sick or injured and are unable to work. The funds paid are not specified for medical expenses . 5. Disability benefits contracts in which policy cannot be canceled but premiums can be raised are _________. Employers can provide coverage for employees too.they can be used in any way the member wishes them to use. Guaranteed renewable means that the policy can't be canceled as long as member pays premiums. Disability benefits contracts in which policy cannot be canceled and premium cannot be raised are _________. Often. Answers: 4. they must have the permission of state's insurance department.9. 3. Opting for the guaranteed renewable provision may save as much as 30 percent of the premium cost.1 Member’s concern When a member buys an individual disability insurance policy. which would apply to all individuals in the same insurance classification). Guaranteed renewable. so may be premium will be raised only every few years. Non-cancelable.doc Ver.Members ___________________________________________________________________ 3. Non-cancelable means that the policy can't be canceled and the premium can't be raised for the life of the policy as long as member continues to pay premiums. A non-cancelable contract is preferable to a guaranteed renewable contract. __________________________________________________________________________________ 65736839. What types of services does the insurer provide? 2.0 Page 41 of 132 .2 Exercise Questions 1.

0 Page 42 of 132 .Members ___________________________________________________________________ __________________________________________________________________________________ 65736839. 1.doc Ver.

0 Page 43 of 132 . 1.doc Ver.Members ___________________________________________________________________ __________________________________________________________________________________ 65736839.

Dentists. the members. physicians etc.   Depending on contract the Providers can be classified as:  PAR: Such a provider is a participating provider and has a valid contract with Healthcare organization.  NON-PAR: These are those non-participating providers whose contract with Healthcare organization is terminated. organization or institution that provide services to those enrolled into the system i. There can be numerous classifications of providers depending upon the facilities provided by them. Hospital etc. As the name suggests it is the PCP who is in constant touch with the members directly.g. IPA or PORG: (Independent Practice Association or Provider ORGANIZATION) It is the legal entity that provides administrative and contract related services for providers. COMMUNITY PROVIDER: These providers do not have a contract at all with Healthcare organization.doc Ver. BACKUP-PROVIDER:   __________________________________________________________________________________ 65736839.1 Provider types Providers are those people.g. 1. Provider types can be classified broadly in the following ways:  Individual providers: These are those person who are not part of any group or association e. PREFERRED PROVIDER: These are those providers who work on contract basis by negotiating the compensation they charge.  Other way of classifying them based on the type of contract is as follows:  PCP: Primary care physician.Providers ___________________________________________________________________ UNIT .IV 4 Provider 4. NON-PREFERRED PROVIDER: These are those providers who are not contracted to furnish services or supplies within ‘PREFERRED’ network. Every member is supposed to approach the PCP first before going to anyone else. Group Or Entity: These are group of people who provide services under a common name e.   SPECIALIST: A specialist is one who has one or more areas of specialization in medical field.e.0 Page 44 of 132 .

2 FACILTIES: These are those providers who provide facilities such as wards.doc Ver.3. Maternity Home etc. • E Learning Virtual Communities As some of the fringe benefits. individual practice associations (IPAs). and physician hospital organizations . a minimum number of member (or dependent) visits. E.Providers ___________________________________________________________________ A provider can specify another provider as his/her backup. Pharmacies. Health insurance companies sometimes delegate credentialing to some physician groups. SUPPLIERS: These are those providers who provide medicines and surgical instruments. providers can be classified as following:    4. 4.2 Credentialing Criteria The process requires providers to present documentation of training. Health insurance companies usually consider:  Licensure and/or certification  Drug Enforcement Agency (DEA) registration (for Medical Doctors and Doctors of Osteopathy)  Professional liability history  Medical education and training  Specialty board certifications  Mental and physical health __________________________________________________________________________________ 65736839. Once a provider is accepted as a participating provider. there will be routine visits to the provider's office and a re-credentialing process every two years.g.1 Provider Contract Process Providers who wish to participate in one of the networks must complete an application and the corporate credentialing process. Backup provider provides medical services to the patients of the provider when he is not available. education and other relevant information. EQUIPMENTS: These are those providers who provide medical equipment for executing medical tests such as X-ray labs. path labs etc. Hospital. which share knowledge and intellectual property via the Internet. or an appropriately delegated credentialing process. large HCO(s) provider e-learning options to enrolled providers via virtual communities on the Internet. Some of these are as follows: • Quick settling of claims Most HCO(s) attract specialist providers into their network by promising them quick turnaround of their claims. Based on nature of service. These are specialist networks of providers.0 Page 45 of 132 .3. Provider Participation HCO (Healthcare organizations) usually elicit provider participation (into their network) using some standard marketing strategies.g. Some HCO(s) have pioneered the E-Pay/E-Cash option.3 Provider Contract Contract is an agreement between the provider or group of providers and the insurance company about the services the provider(s) will provide and the payment that the insurance company will make to the provider for the services rendered.PHO(s). which involves clearing provider claims within a fortnight (subject to the provider electronically filing the claim in a prescribe format). 1. • Minimum number of member visits Some HCO(s) guarantee providers. e. so as to assure a minimum amount of revenue by way of claims. ICU’s. 4.. 4.

5 Provider Reimbursement Most health insurance companies incorporate the following payment methods to reimburse providers for services. In most areas. Additionally.3. professional organizations. This means the physician is paid a fixed amount twice a month for every member who selected that physician to be his/her primary care physician. Specialist contracts and Hospital contracts. the system uses a three-part quality factor to adjust the physician’s capitation payments. Quality Review considers: __________________________________________________________________________________ 65736839. specialists. For example. a physician receives payment for a patient whether the physician sees the patient that month or not. per month)  By integrated delivery systems. Some of the different types of provider contracts include PCP contracts. 1. some primary care physicians and other providers in the network are paid in the following ways:  Per individual service (fee-for-service at contracted rates)  Per hospital day  Under other capitation methods (a certain amount per member. independent practice associations (IPAs). many participating primary care physicians are compensated in accordance with the Quality Care Compensation System* (QCCS) described below.4 Types of Contracts All major health insurance companies have several different types of provider contracts based on the type of servicing provider. DEA registration. mental health companies and similar provider organizations that are compensated by us on a capitated basis or other basis Quality Care Compensation System Under the Quality Care Compensation System.  Quality-Based Physician Compensation  Quality Care Compensation System Quality-Based Physician Compensation Participating providers in the network have agreed to be compensated in various ways. Under capitation. physician hospital organizations. 4.3.0 Page 46 of 132 .Providers ___________________________________________________________________     Disciplinary history (including licensure. physicians are paid by capitation. membership/privileges. hospitals.3 Verification of Provider Credentialing Information Health insurance companies verify the information about providers through a variety of sources:  State medical boards  National Technical Information Service tape  American Medical Association master file  American Osteopathic Association directories  American Boards of Medical Specialties  National Practitioners Data Bank  Malpractice carrier  Court records  Office of Inspector General reports  Hospital providers 4.doc Ver.3. Medicare/Medicaid) Work history Malpractice insurance coverage history Clinical privileges at a hospital hospital 4.

5. Answers: 1. Encounter date. The inquiry can be done either on the basis of member number or referral number which ever is known. PORG etc) 2. which is generally fixed and can be 30 to 90 days and to utilize the referral the initial visit must be within that validity period.doc Ver. If some referral has to be cancelled then we can do that through this process. A provider is called as ________ provider if he has a valid contract with the company. Some plan has flexibility to visit any provider without any prior authorization in that case referral doesn’t come into picture. Contract is an agreement between the provider or group of providers and the _________________. 2. (E. Insurance Company 4. A referral once issued has a validity period. A PCP or an authorized provider provides it when special care is required. details of the provider who is referring. Suppliers 4. A PCP can issue themselves referrals for non-routine services. Referral is not always required to visit outside PCP. PAR or Participating 3. Exercise The legal entity that provides administrative and contract related services for providers are also a type of provider – True or False.Providers ___________________________________________________________________ Results of member surveys Review of the care (like childhood immunization rates.5 Provider Referral A referral is a form of authorization given to a member to access services performed outside the Primary Care Physician’s (PCP) office.   __________________________________________________________________________________ 65736839.0 Page 47 of 132 . 1. Referral inquiry by member or referral number – Once the entry is made then at any time one can inquire about the details of any referral. The information which needs to be entered are Member number. Referral maintenance – through this process one can modify the existing referral entry. diabetes and heart failure   4. True.4 1. 3. 4. It depends on the plan taken by the member. Referral entry can be done through batch or online processing however inquiry and maintenance is done through online screens. details of the provider for whom referral given. referral validity ‘From’ and ‘To’ date and service code (it specifies the king of service/treatment). 4. IPA.1 Referrals processing  Referral entry – All the referral should be entered in the referral database so that it can be used if required. Providers who provide medicines and surgical instruments are known as ___________.g. flu shots and cholesterol screenings) members get from their physicians  Number of our members who change their primary care physicians How well the physician provides access to care and manages the care of patients with chronic illnesses like asthma.

the referral will not be purged. All referrals over 18 months old are purged. Factors such as population. __________________________________________________________________________________ 65736839. the referral will not be purged.6. local practices. 58560). hospitals. and the referral has been logically deleted. one of the toughest participation requirements in the country. and a visit has been taken within the last 6 months. laboratories. o If the procedure/service code indicates that it is an infertility referral (e. it will be written to two output files.5. 58551. which will do the actual erase of the referral. Our objective is to establish networks large enough to satisfactorily serve the targeted population to whom they will be available. specialists. AUSHC then reimburses that organization for allowing our customers to use the network. 4. The first will be a detailed dump of the referral that will be written to a purge file.  Extensive Monitoring: Participating Primary Care Physicians are re-credentialed approximately every two years based on a number of criteria including chart audits and the results of member surveys. in particular.doc Ver.1 Quality Provider Networks AUSHC believes members benefit from quality provider networks in the following ways:  Comprehensive: Several providers participate with AUSHC including.  Specialized Care: National Medical Excellence Program helps members needing highly specialized medically necessary treatment such as transplants or cancer at national recognized institutions when the required procedure is not available locally.g.Providers ___________________________________________________________________  Referral purging – This can be done in batch mode. 58550. o If the referral is 18 months or older. the referral will not be purged. A rental network is an arrangement in which another organization (besides AUSHC) contracts with a group of providers. All providers’ performance in monitored regularly. must meet more than two-dozen criteria for admission into our networks. and a visit has been taken within the last 30 months. If the referral meets the purge criteria below. A Job will scan all referrals within the referral database.0 Page 48 of 132 . 58555.  Electronic referrals – Direct online entry by provider. primary care physicians. availability of health care services. This information will be written to a yearly archive file that is used to recall purged referrals.6 Provider Network A network is a group of contracted providers (doctors.) who have agreed to treat AUSHC members at negotiated rates and have agreed to abide by patient and quality management programs.2 Referral types There are two types of referrals:  Paper referrals – In case the provider is not connected to company’s network he can enter the referral details on a paper which can later be scanned to a microfilm or manually entered by a processor to the database of the insurer. Primary care physicians. 4. 4. The second is a file that is used by another job. 58552. and acute care hospitals.  Tough Standards: All providers must meet our comprehensive credentialing standards. This is possible if the provider is connected to the company’s network directly or through a third party. etc. and travel time are taken into consideration when contracting with local providers to join the networks. 1. with the following exceptions: o If the date of the referral entry is less than 18 months from the current date.

Provider name – it is the name of the provider if he is an individual provider.7 Provider maintenance This process involves collecting information on all type of Health Care Providers. A provider who is providing healthcare services on current date is an active provider. The local Network Management staff has the ongoing responsibility of ensuring that each network has the proper composition of providers. In other words. one the major database is Provider database. All the inquiry or maintenance of providers is done based on provider number.Providers ___________________________________________________________________ 4. licensure or accreditation status. Pro Net) contracts with the providers. Labs etc.6. deceased etc. and provide evidence of such insurance upon request. Doctors. network staff target providers to be recruited and contracted. After developing a list of providers by type needed to meet customer needs. Aetna reimburses the rental network organization for allowing our members to use the network.doc Ver.3 Rental networks A rental network is an arrangement in which another organization (e. The status can be retired. Instead of engaging in direct contracting arrangement with individual providers. networks are adequate when there are enough providers available for the member population in a geographic area. 4. 4. and when members have access to the various types of medical services they may need. They must also maintain adequate malpractice and general liability insurance or self-insurance. Provider status – Shows current status of the provider..0 Page 49 of 132 .2 Network Adequacy Network adequacy refers to both the availability of a participating provider within geographic perimeters and the availability of essential services from a participating provider. appropriately licensed and accredited by either the American Osteopathic Association (AOA) or the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). and will remain during the term of the contract. given to each provider to identify the provider easily.1 some common information of Providers Some of the common information that needs to be captured for a provider is given below:  Provider number – this is a unique number which is system generated. 1. 4. They compare the existing network with adequacy guidelines for the specific service area and identify whether there is a need for new providers. closed. The criteria used to select participating providers reflect minimum network composition standards. In the healthcare organization. All facilities are also required by contract to notify us of any change in coverage.6. Almost all the system uses this database to get any information about any provider.g. which includes hospitals. but may vary to accommodate local supply and regulatory requirements.6. If it is any group or hospital then name of that should be stored.   __________________________________________________________________________________ 65736839.4 Network Hospital Standards Our current hospital contracts require network hospitals to represent and warrant that they are. Provider maintenance should be done everyday in order to keep the provider database up to date all the time. A PPO network must be complete enough to provide members’ access to a participating provider for a core of essential medical/dental services.7. 4.

Providers ___________________________________________________________________ Provider type – Provider type is categorization of the providers depending on the type of healthcare services they provide. Provider network is adequate when: a) There are enough providers available for the member population in a geographic area.    o   Claims payment schedule – It is the interval of claim payment to the provider. Both claims and capitation payments go to this address only if provider has not specified level 14 and level 15 addresses.0 Page 50 of 132 . Clinical Social worker. ____________________ is the interval of claim payment to the provider. 2. If a provider wishes to have a billing address.All information maintained are time sensitive. one of their addresses is identified as principle billing address. If there are no levels 10. – Physician. d) None of the above. Radiology center. Nurse Practitioner. 4. b) Members have access to the various types of medical services they may need. There are some plans available in which the member can visit any provider irrespective to his contract with the company. Psychologist. __________________________________________________________________________________ 65736839. 14 or 15 billing address. If the code for billing address is o It’s the principle service address. Effective and termination date . to process their claims. only then the payment is made to the principle service address.The area in which a provider specializes is called his SPEC or specialty. E. Provider Specialty . Providers will participate with an organization for a certain period and may discontinue. bi-weekly or monthly. Nutritionist. A unique number given to each provider. Provider can have maximum of ten Service Locations (SLs).09 Service addresses. transportation etc. c) Both of the above. but the company needs to put their details as well.The address at which the payment of claims is made to a provider is called the billing address. 1. which ease in maintenance of that provider record. The addresses of rest of the nine SLs are stored as 01. he can specify level 14 billing address for payment of capitation and level 15 billing address for payment of claims. A provider can have more than one billing addresses.8 1. 3.  4.doc Ver. which is different from all his SL addresses. Dentist. If a provider has more than one service locations. is ____________. 02…. which are not in contract with the company. There would be providers in the database. o This is CAP and Claims billing address. Midwife. he specifies a level 10 billing address. 14 & 15 – If a provider wishes to have separate addresses for capitation and claims payment. Exercise Referral is mandatory to visit a specialist irrespective of insurance plan/policy – True or False.g. Billing Address . Contract info – this information tell whether the provider is in contract with the company or not. It can be weekly.

ucla.com/www/provider.com/ http://www.Providers ___________________________________________________________________ Answers: 1.healthaffairs.masslegalnurse.com/ http://www.com/ http://www.com/healthcareproviderinfo.healtheon.10 References AETNA Intranet http://www.doctorandpatient.edu __________________________________________________________________________________ 65736839.9 1.doc Ver.doctorquality. (E. In Indemnity plan referral is not mandatory) 2. 2. 4.htm/ http://healthcare. 1.0 Page 51 of 132 . Review Questions What are the various criteria for the provider type classification? What are the credentialing Criteria considered by the Insurance Company before making an agreement with the provider? Explain various stages in Provider referral processing? What is the difference between Provider Type and Specialty? What payment methods do insurance companies use to reimburse providers? 5. C. 3. Provider number 3. Claims payment schedule 4. 4.g. False.asp/ http://www. 4.healthinsurance.org/ http://www.

doc Ver.Providers ___________________________________________________________________ __________________________________________________________________________________ 65736839.0 Page 52 of 132 . 1.

Sales ___________________________________________________________________ UNIT . In such cases the Customer and Cash receipts information is maintained and broker commission is calculated from that.3 Brokers An insurance company generally has a pool of brokers. Brokers are also called Producers in this context.000 per Customer group per calendar year.1 Unit Objectives This unit aims to familiarize the reader with some aspects of insurance sales and quote creation.3. This bonus is in addition to commission a producer receives on premium paid by Customer Groups. Producer Data is frozen at the end of a year. As in every other business. The banding of the medicare promotion award could be something like this: Program To Date Application Level Payoff per Application   65736839. The bonus distribution could be something like this: Net Subscribers Produced Override % of Premium 150-750 1% 750-2500 2% 2501+ 3% Cap of $60. here buyers being the customer group buying a plan and sellers being the insurance company.1 Calculation for Brokers Broker Commission calculation can be divided into following main sub topics  Product-wise compensation: Sometimes a broker group deals with only a particular kind of product. 5.V 5 Sales 5. A substantial percentage from customer groups’ payments result in distributing some percentage as commission to brokers. in health insurance too brokers bring together buyers and sellers against a commission. Key Producer Compensation – Sometimes the company identifies key producers and gives them bonus if they get more than a fixed number of new subscribers. Each Customer group should submit a stipulated minimum number of applications for corresponding broker to qualify for commission. Users within the company need to maintain particulars of brokers and information regarding broker-customer relationship. Together they use various methods and strategies to sell the plans to as many customers as possible. An insurance company has its own marketing workforce and also a pool of external agents (brokers).doc Ver 0. 5.2 Introduction Sales and Marketing form an important activity in the health insurance industry.00a Page 53 of 150 . The various entities involved like Brokers and Underwriters are also discussed. 5. Medicare Promotion Compensation – Some companies pay bonus to brokers for bringing in new Medicare Applications. as there is stiff competition in the market. User groups called actuaries and underwriters play key roles in deciding the rates and thus in selling the products even though they do not interact directly with customers. This bonus is one time payment for new application and it depends on number of new application submitted.

6. (In section 5.2 The Process Of Quote Creation For the process of Quote Creation to begin Product-Benefit Setup and Rate Setup need to be completed as part of pre-sales activities. benefits and conditions of a chosen plan.1 Quote Creation What is a quote? A quote is a statement of rates of a particular product. statutory information etc 5. Details of coverage (benefits like pcp visit. Service Area – Area in which the members will be based 3.rates are revised from time to time and hence the dae of commencement of coverage affects the rates. the policy becomes void) 1.  The effective date . It contains information about: 1. make certain products saleable in certain area and withdraw some products from some areas as and when required. a quote is a statement of cost. (It is to be noted here that an insurance company needs an approval from the government in order to sell a plan in an area at any time.00a Page 54 of 150 . Hence Book Rates are same for any customer group availing a particular plan in the same area and hence the name Community Rates. All these affect the cost of the plan. Name of the firm buying the policy 2. In context of health insurance.000 per Customer group per calendar year. They enter data about new/updated plans.e. State regulations affect prices. Some standard information – like applicable conditions.the benefits included in a plan are basis of the cost of the plan. Rates (the premium due per member. If not renewed by that time.doc Ver 0. Admin users usually do product setup. Actuaries also calculate the values of group-specific factors for different locations at different times.  The location / service area of the customer group . for the member(s). Name of Plan 4.4. But they do not apply these factors.4. inpatient hospitalization etc) 5.) 65736839. In case of a group insurance policy the rates may be banded on basis of age/ gender/ family status). possibly after relevant customizations. They group and combine benefits into plans and maintain data about product-offerings in different service-areas i.Sales ___________________________________________________________________ 1-250 $100 250-500 $125 500-1000 $150 1000-2000 $175 2000+ $200 Cap of $60. Actuaries come up with rates for each product. These rates need to be approved by the concerned department in some states. These rates are called Community rates or Book Rates or Base Rates and they depend only on:  The plan chosen .4 5.6 we will study in details how Actuarials arrive at these rates. benefits and new locations where plans will be offered for sale.) These are all mainly data-entry operations. However. Effective Date & Renewal Date (date from which the policy will take effect and date when the policy will be due for renewal.Government regulations often mandate certain kinds of coverage. 5. tax structures etc. do not take account of any factors specific to any customer-group. On the basis of statistical considerations and mathematical calculations and with the aid of rating applications. given by a seller to prospective buyers. A highly specialized and trained user group called Actuarials does rate Setup.

requirement of extended coverage. A few examples of special rates could be increased rates due to industry specific risks. in order to let the customers know of the exact price (premium. copay & coinsurance) of the chosen plan(s).Sales ___________________________________________________________________ Figure 1 below depicts the setup workflow. For most special rates they need to fall back for on another user group called Underwriters. while some others can be used by marketing assistants also but need a validation / approval from Underwriters. Customers give their details and preferences. product comparison reports etc) which give them a rough idea of the costs of the short listed plans. reduced rates due to prior history of low number of claims and so on. At this point the representatives approach the assistants to get the quotes for these plans. marketing activities begin.Representatives who interact with customers and Assistants who have some (generally limited) access to applications generating quotes. Some special rates can be used only by underwriters. and then apply special rates or group specific factors depending on the profile of the group and their specific needs. Figure 1: Workflow for Quote Creation Once set up is complete.doc Ver 0. Marketing personnel are broadly of two types . 65736839. Generally marketing people are given privilege to create only very straightforward quotes. Through a few iterations customers see some generic rate sheets (like Copay sheets. They suggest some suitable plans to these customer groups. Prospective customers include new prospects and existing customers whose policies are approaching renewal dates. and narrow their selection to a few plans. The assistants first pull out the book rates.00a Page 55 of 150 . Initially representatives approach prospective customers.

Fig2 below is a pictorial depiction of this workflow: Fig 2 To support these various activities a health insurance company typically has a suite of applications as shown in fig 2: 65736839. Once they approve the quotes the marketing people present them to the customers. (We will discuss activities of underwriters and special rates in detail in section 5. If rates are acceptable to the customer group they sign on the quote sheet.00a Page 56 of 150 . thus entering into a legally binding contract and members are enrolled for the accepted policy.7).doc Ver 0.Sales ___________________________________________________________________ Underwriters have the final say on the rates. They can make adjustments according to their discretion.

Renewal Applications pick up contracts that will be shortly due for renewal. and are also used for renewing contracts.2.doc Ver 0. Actuaries to calculate the Base Rates of Products use rating applications.Intranet for use of all internal users and Internet for use by customers to get data online.Sales ___________________________________________________________________ Marketing assistants Fig 3.00a Page 57 of 150 . If two customer-groups in the same service area are buying the same policy at the same time would necessarily have ______________(same /different) Book Rates. Quoting Engines and Renewal Applications use the data generated by these applications. managerial and underwriter users to the suitable application. Quoting Engines generate quotes with customer specific rates. Underwriters and Marketing assistants use both of these. 3. a .c .which would act as a single interface or gateway for all marketing. Product Setup is done by (a) admin users (b)marketing people (c)actuaries 2. Answers: 1. The final say on the rates is with (a) marketing people (b)actuaries (c) underwriters (d)underwriters 3. The difference between Book Rate and final rate would be due to ______________factors. Exercises: 1.0 Here we see that central to the system are the Admin and the Rating Applications. Enveloping all these there may or may not be a Quote front end . An optional layer above these would be a web-based front end .same 4. Admin applications are used by Admin Users for Product Setup. Group-specific 65736839. 4.

to provide that benefit to one member in a certain period of time. by degree of security risk. Sometimes adjustments also need to be made in view of unusual circumstances.number of claims arising from a specified block within any given time . Each plan is a collection of benefits. the problem solver. from time to time. taxation laws. prices etc.g. Actuaries first estimate the cost the insurer has to incur in terms of payments towards doctors / hospitals/ equipment etc. This is also called the pure insurance cost for a unit of coverage for each benefit or the PMPM (per member per month) for the benefit. a high percentage of all actuarial calculations is based on one or more assumptions. On this. when one takes a mortgage. The PMPMs of all the benefits in a plan are added to get the PMPM of the entire plan.Sales ___________________________________________________________________ 5.00a Page 58 of 150 . Evaluation of benefits and estimation of costs is done along these lines. the adapter.measures length of time that some well-defined status exists e. from place to place. Further. Time until termination . the time between filing of a claim and the actual settlement etc. Risks: the risks associated with providing the benefit. if income is expected to increase in future. the innovator. Interest rates vary in many dimensions. In the field of health insurance actuaries use statistical methods and some judgment to arrive at Book Rates for plans and the values for group-specific factors. 65736839. This is where the judgment factor comes in. conservatism & adjustments: last but not least.doc Ver 0.some coverages show a seasonal variation.5 Actuaries The role of the Actuary is said to be that of the designer. Random variables: actuaries use statistics and probability to estimate what they call "the certainty of uncertainty". the time between the occurrence of the illness and filing of claims. the estimated duration of hospitalization for a particular coverage.g. in order to calculate Book Rates.g. Examples of random variables: I. Some of the factors that are considered for this calculation are:       Statutes and regulations: state and federal laws mandate certain coverage in certain areas. then this future income can be brought into the present e. II. and the technician of the continually changing field of financial security systems. In all these the actuaries must exercise utmost caution and judgment. So. But too much of conservatism would make prices uncompetitive. if Copay for a specialist consultation increases a member may go in for specialist consultation less frequently.The total dollar amount of claims arising from a particular block over a particular time period Rate of interest: (or more generally. the rate of investment return). the probability of occurrence of each risk and the severity of the impact of the risk Time value of money: this variable is based on the concept that X amount of money can yield more value today. Conservatism would lead to higher prices. the risk estimator. or a higher value of a liability. some show a long term trend III. than Y days down the line. Total Claims . Actuaries apply i) Cost and utilization factor: This estimates how a change in the price of a benefit affects the members’ usage of that benefit and in turn the company’s income e. Actuarial conservatism means the use of any actuarial technique (usually but not always the choice of one or more assumptions) that leads to a higher price for a set of benefits. Number of claims . and by time to maturity and thus affect any financial assessment. Assumptions.

they get a discount and vice versa. PMPM of a plan identifies the income of the company per member per month for that plan. Here each member pays more accurately for the risk he/she adds. Class Rate/ Tabular Rate: Sometimes firms requests and sometimes state regulations mandate that the demographic composition of the group needs to be considered. E. Tabular Rating is a rating methodology wherein multiple tier rates are exploded into age/gender bands. Exercises Q1. Q2.6 Underwriters 3.    Dependant age: A firm may want employees’ dependents to be covered to a higher / lower age than the default coverage.  Mutualized : Some customer groups may have outlets/ offices in various locations across the country. PMPM of a plan is the same as Book Rate. Sometimes underwriters have exclusive access to some special factors. If number of claims for a plan is low. an unmarried males in age group 20-30 would be assumed to be more prone to accidents than a married male in age group 40-50. while the latter may be more prone to a heart attack.00a Page 59 of 150 . Profits are included in the rates by applying _______________ factor. Depending on the geographical factors and state regulations even the 65736839. Rates need to be raised or lowered accordingly. they have the final say on the rates. The probable frequency of members availing this benefit varies accordingly. Prior experience: Underwriters need to analyze the customer-group’s prior history of claims.false Underwriters form a very important user group in any insurance industry. and suitable factors are applied to account for these. Their main function is to approve/ validate the group specific factors added to Book Rates by marketing people and apply mark-up or discount based on their judgement. Some group specific factors that underwriters need to consider are:  Industry factor: Some industries expose employees to or protect them from some job specific risks. false 2. Thus. Retention factor. This would affect the probable usage of relevant benefits. For example people working in S/w industry are likely to go for routine eye check-ups more frequently. Accordingly underwriters apply factors specific to the industry to adjust the rates. Retention 5.g.Normal profits are hereby built into the rates Thus the actuaries arrive at the Book Rates or the Community Rates for the plans. parent child and family) and members pay according to the kind of coverage they want.Sales ___________________________________________________________________ ii) iii) Trend factor: This takes care of market trends and possible changes in rates over subsequent quarters. (True/ False) Q2. (True/ False) Answers 1. Class rating is a rating methodology where rates are banded into tiers (single.doc Ver 0. For estimating the values of group specific factors also they use similar considerations. couple. thus generating a table or matrix.

(True/ False) 3. (True/ False) Underwriters should always estimate risks very conservatively for the company to profit ( True/Fasle) While determining final rates for a cycle. establish appropriate premium rates and write policies those cover these risks. In such cases the group may request a blended. uniform rate across the organization. This calls for extreme caution and accurate estimation skills. Their judgement must be shrewd because an insurance company may lose business to competitors if the underwriters appraise risks too conservatively. should phone follow-up be done after sending mails etc. Underwriter Judgement: Underwriters reserve rights to adjust rates based on their discretion. false 2. Underwriters cannot exercise any discretionary power. The sales manager decides the strategy for marketing like which service areas should be targeted. Depending upon the strategy.Sales ___________________________________________________________________ book rates could vary from place to place. some national calamity. or it may have to pay excessive claims if the underwriting actions are too liberal. Rounding: Underwriters may decide to round off rates to penny. target prospects are picked up from the database.00a Page 60 of 150 . and accordingly adjust the final rates in the current cycle. This can make much difference when a large number of members are involved. Exercises 1.    To sum up. The group underwriter also needs to analyze the overall composition of the group to assure that the total risk is not excessive. b) Telemarketing – Calling up prospective customers and giving them information about the products. 3. These may be as varied as unforeseen fluctuations in the economy.7 Insurance Payer’s Sales Department The marketing of a healthcare product is done predominantly in three ways: a) Advertising – Putting up advertisements in various media. Unusual: Underwriters need to consider various unusual factors to adjust final rates. true Answers: 1. sudden spread of a disease. underwriters need to identify and calculate the risk of loss from policyholders. false 5. underwriters should take into account previous dealings with the same customer group. recommend acceptance or denial of the risk. dime or quarter. c) Mailing – Sending product information to prospects through postal mails. Undewriters need to take care of this. 2. what age group of prospect should be targeted for a particular product.  Misquote: In case of repeat business underwriters need to analyze in retrospect whether some erroneous rates had been quoted in the previous cycle. 65736839.doc Ver 0. how many prospects should be targeted in various region. some expected change in the customer group’s business and so on.

Sales ___________________________________________________________________ The mails to prospects are processed through Code1 Plus software which validates addresses and gives CASS certification. 2. It also helps to ensure that same set of prospects are not getting selected for marketing too often. These names stay on the database for one year from the date the names were received from the vendor. Marketing by mailing involves sending e-mails to prospects. After sending mails. c) Vendors who supply data of prospects who do not want telemarketing ie they do not want to be called and informed about new products. Responders expire from the database after one year. c) Member mailing: Involves mailing to existing customers of Aetna. Telemarketing department gets new prospective customers by calling people. who voluntarily contact healthcare company to get information on it’s products. Seeds are sales department employees and if the mail reaches the seed.00a Page 61 of 150 . Postal mails sent by sales department fall in three categories: a) Regional mailing: Mailing is restricted to selected regions or states. Answers : 1. b) Vendors who supply data of all the deaths in a given service area. seeds are implanted in each batch of mails dispatched. False 2. 65736839. The responders names do not expire from database. US Postal Department gives discount on CASS certified mails. it’s a fair assumption that all the prospects addressed in that batch of mails must have received the mails too. To ensure if the mails are delivered. These prospective customers are entered into the database by Tel Marketing department. 3. • • • The various ways of obtaining the information about new prospects are External vendors Telemarketing Responders External vendors supply the list of new prospects every year. True 3.7.1 External Agents that deal with Sales Department of Insurance Payers External agents that deal with sales department of Insurance Payers are : a) Vendors who supply data of new prospects. History of mailing is maintained for each prospect and each product to ensure that one product is not marketed to the same prospect twice. 4. True 4. b) Meeting mailing: Informing the new prospects about seminars or meetings conducted by Aetna and requesting them to attend the same.doc Ver 0. Tele marketing department retrieves the names from Dialer box for phone follow-ups. False 5. Their expiry date is one year from the date on which it was entered. new prospects with phone numbers are loaded to the Dialers. Mailstream system is used to pre-sort the mails to obtain further discounts from postal department. Meeting mailing informs prospects about meetings and seminars. d) Vendors who maintain latest information like addresses of all prospects and update our data files by matching it with theirs. Responders are customers. Code1 plus software validates addresses. Exercises True or False 1.

Sales ___________________________________________________________________

5.8 1. 2. 3. 4. 5. 6. 7.

Review Questions Summarize the workflow involved in quote creation. Summarize the build up of the final rates in a quote(pmpm-book rate-final rate) How do actuaries arrive at Book Rates for a plan? Summarize some group-specific factors underwriters consider during quote creation. Define prospects. Who are responders? What is CASS certification? What is the role of external agents in sales department?

8.

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Sales ___________________________________________________________________

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Benefits ___________________________________________________________________
UNIT - VI

6

Benefits

6.1

Unit Objectives

This unit will acquaint the reader with different types of healthcare plans and the benefits they offer. 6.2 Introduction

Healthcare is very expensive in the U.S.A and it is essential for people to have some kind of health insurance. Insurance is available from various organizations in various forms. Each insurance company has its own, customized way of providing insurance, called a ‘Plan’. Plans can be broadly classified as – 1. 2. 3. 6.3 Indemnity plans also known as ‘Fee-For-Service’ plans. Managed Care plans. Other Plans. Indemnity Plans

Indemnity plans are the traditional fee-for-service kind of plans. The member is eligible to visit any provider of his choice. He has to pay the provider for services availed and then file a claim for reimbursement of the same. The amount of reimbursement will depend on whether, or not, the member has satisfied his deductible. In case the deductible has been satisfied the insurance company will pay its share. In case the deductible has not been satisfied, the reimbursement amount will be lesser. Advantages  Members do not have to choose a ‘Primary Care Physician’ (PCP, as he is known, is an entity associated with managed care plans, and will be explained later in the unit). No need of a referral (prior permission from the insurance company) to visit a specialist doctor. In case of managed care plans (as will be explained later in the unit) members are required to choose a provider from a network (or a group) to get higher level of benefits. In case of Indemnity plans, there is no concept of network and members can avail the services of any provider. Thus, Indemnity plans offer maximum freedom of choice to a member in choosing a healthcare provider. This is the primary reason why people may prefer to be in an Indemnity plan.

Disadvantages    Members have to pay high premiums. Members need to meet a deductible before they can start claiming benefits. Preventive care is not covered. This means that for a routine check-up, the member cannot file a claim.

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The coinsurance limit is $1000. rest the member will have to pay out of his pocket. Managed care plans originated in the early 1970s. Managed Care Plans   6. a routine checkup is not covered. which are more cost effective.this means that.doc Ver 0.   For the entire family to be covered. But.Above this. as explained earlier. A typical Indemnity plan will look like this - Plan Feature Calendar Year Deductible Family Limit Deductible Co-payment Coinsurance Coinsurance Limit Emergency Room Hospital Physicians Preventive care Other Covered Expenses  Benefit $200 3 * Deductible None 80%/20% $ 1000. The insurer will reimburse only 80% of the costs.Benefits ___________________________________________________________________  Filing of claims is the responsibility of the member. They prefer to use managed care plans. this freedom comes at a very high cost. the maximum amount. which the member may have to pay is $1000.e. Members have to pay heavy premiums and need to meet deductibles before they can start claiming benefits. provide great flexibility to members in choosing a provider.4 Indemnity plans. this amount is $600. Indemnity insurance is not a good option.00 80% if true emergency.00a Page 65 of 150 . insurer will provide 100% reimbursement of costs. i. It involves a lot of paperwork and is time consuming. Reduced benefits if not a true emergency 80%/20% 80%/20% No coverage 80% The member has to pay a deductible of $200 every year before he can start Table 1: A sample Indemnity plan claiming the benefits. 65736839. There is no coverage for any preventive care. For people who cannot afford to spend large amounts on their healthcare.

This paved the way for the formation of ‘Managed Care Organizations’ (MCO).Benefits ___________________________________________________________________ In 1970s healthcare costs had sky rocketed. pharmacies. there is a group of providers contracted by the insurer who form a network. There are two types of HMOs  Staff Model HMO: In this form of HMO. as 65736839. This fee paid is also called the ‘Capitation Fee’ and hence the plan is sometimes known as a ‘Capitated Plan’.  Each provider is a given a fixed monthly fee according to the number of patients on his schedule.00a Page 66 of 150 .4. MCOs’ are a collection of interdependent systems (the insurance company. hospitals) that integrate the financing and delivery of health care services. insurance companies are able to provide coverage at reduced levels of cost.1 Health Maintenance Organization (HMO) A HMO is a managed care organization. The PCP will take care of all needs of the member. In return for this fee. the doctors are employees of the HMO itself and the HMO can be seen as a central medical facility. the PCP will refer the members to a specialist. Members do not have a choice in deciding which doctor they want to get treatment from. Without this permission the member is not eligible to receive any benefits. the insurer tries to increase their patient volume by offering greater benefits to its members when they use this network. right from providing treatment to filing claims on his behalf. They involve an agreement between an insurance company and a group of providers (also known as network of providers). members are not eligible to claim benefits for services availed from a specialist doctor. To recap. a HMO contracts with individual doctors who have a private practice of their own. Individual Practice Association (IPA): In this form. Members are also required to get permission (called a referral) from the insurer before availing services of outof-network providers. doctors. regardless of how much medical care is needed in a given month. Following are the common managed care options: 6. These providers agree to provide basic healthcare services to members of the insurer’s plans. This network consists of contracted doctors and hospitals that provide treatment to members of the insurer's HMO plans. All the care they receive is provided by. he would still receive his full monthly fee). While. from office visits to hospitalization and surgery. Without the PCP’s referral. Members of a HMO receive benefits by utilizing the insurer's HMO network. which means that HMO members pay a fixed monthly fee. Hence. to make insurance more affordable to the common people. For services outside the scope of his expertise. a “PCP”. Thus. Members are required to choose a contracted doctor as their Primary Care Physician. or under the direction of. He refers members to a specialist for medical care when necessary.doc Ver 0. even if not a single member went to this provider. HMOs provide medical treatment on a prepaid basis. the “PCP” The PCP takes care of the member’s medical needs that fall under his expertise. This fee is not related to the number of patients actually serviced (this means. by increasing the patient volumes and regulating the use of providers. A member has to choose any one of the doctors in this network as his PCP. most HMOs provide a wide variety of medical services. in 1973 the US congress passed the ‘Health Maintenance Act’ and set standards for the industry.

 A typical HMO plan will look like this - Plan Feature Calendar Year Deductible Family Limit Deductible Co-payment Coinsurance Coinsurance Limit Emergency Room Hospital Benefit None None $10. regardless of how much medical care is needed in a given month. many HMOs offer health education classes and discounted health club memberships. Besides reducing out-of-pocket costs and paperwork.e. The HMO will not pay for non-emergency care provided by a non-HMO provider. members are responsible for paying a percentage of the bill every time they receive medical care. HMOs often have nominal copayments. Advantages  With most types of insurance (other than HMO).00a Page 67 of 150 . Additionally. Instead of deductibles. HMO members are required to obtain all treatment from HMO providers. In contrast. there may be a strict definition of what constitutes an emergency.doc Ver 0. Members cannot use services of any out-of–network provider (i.00 copay 100 % 65736839. HMOs encourage members to seek medical treatment early.The HMO will continue to cover his treatment as long as he is a member. but it can also lead to complications if the PCP doesn't provide the referral needed by the member i. HMOs generally do not place a limit on the member’s lifetime benefits (i. the total amount of money he can claim during his lifetime) .Benefits ___________________________________________________________________ the PCP and the insurer manage their complete healthcare. Hence. Except for emergencies occurring outside the HMO's treatment area.e.e. before health problems become severe. a provider not contracted by the insurer) without prior permission of the insurer.   Disadvantages:  An HMO member must choose a primary care physician (PCP). This screening process helps to reduce costs both for the HMO and the members. This leads to ‘Low out of pocket costs’. The PCP provides general medical care and must be consulted before members seek care from another physician or specialist.00 100% None $35. there may be a deductible that must be met before the insurer starts picking up the tab. Additionally. Additionally. the focus is on wellness and preventative care. HMO members pay a fixed monthly fee. tight controls can make it more difficult to get specialized care.

When a member receives care from a participating provider they receive benefits.00 copay $10. members may receive 90% reimbursement for care obtained from innetwork physicians but only 60% for out-of-network treatment. the provider may submit the bill directly to the insurance company for payment. PPO physicians provide medical services at discounted rates and may set up utilization control programs to help reduce the cost of medical care. PPO members usually pay for services as they are rendered.  Every time he avails the service of a provider he has to pay $10 irrespective of the kind of services availed. Advantages  Free choice of healthcare provider. However. The PPO sponsor (employer or insurance company) generally reimburses the member for the cost of the treatment minus any co-payment. A PPO is actually a group of doctors and/or hospitals that provide medical services only to a specific group or association.doc Ver 0. the insurance company will pay 100% of the providers charges  If compared with the Indemnity plan provided in the earlier section. he will have to pay $35 as $10. In return.2 Preferred Provider Organization (PPO) Like an HMO. The PPO may be sponsored by a particular insurance company.00a Page 68 of 150 . When members receive care from a non-participating provider they receive benefits. it becomes clear that the cost for the member is much less. and the member pays his or her co-payment amount. known as ‘Non-Preferred Benefits’. The insurer then pays the covered amount directly to the healthcare provider. known as ‘Preferred Benefits’. In some cases. In order to avoid 65736839.Benefits ___________________________________________________________________ Physicians Preventive care Other Covered Expenses Table 2: A sample HMO plan  A member who enrolls under this plan does not have any deductible to meet before he can claim benefits. The healthcare providers and the PPO sponsor(s) negotiate the price for each type of service in advance. which are at the lower level of benefit coverage. the sponsor(s) attempts to increase patient volume by creating an incentive for employees or policyholders to use the physicians and facilities within the PPO network. usually 80% payment rate.4. by one or more employers. 6. In case he has to use the emergency room facilities. there is a strong financial incentive to do so.00 copay 100%  For all kinds of treatment.  copay. or by some other type of organization. However. usually 100% payment rate. For example. a preferred provider organization (PPO) is a managed healthcare system. as PPO members are not required to seek care from PPO physicians. which are at the higher level of benefit coverage. there are several important differences between HMOs and PPOs.

Thus.00 100% 100% Non-preferred Benefit $200. For example. The plan can be visualized as having 2 sides. and members may be required to meet a deductible.00 $200. Additionally. 80% / 20% 80% / 20% Preferred option closely mirrors the HMO option while the non-preferred option approaches the Indemnity option. but it will cost more. Hence. A PPO member has to file claims on his own.00 80%/20% Same as preferred if true emergency.00 copay $25.Benefits ___________________________________________________________________ paying an additional 30% out of their own pockets. the expenses and paperwork are higher as compared to HMOs. Disadvantages  As mentioned previously.4. there is a strong financial incentive to use PPO network physicians. Like an HMO. most PPOs have larger copayment amounts than HMOs. members may receive 90% reimbursement for care obtained from in-network providers but only 60% for treatment provided by out-of-network providers. When a member uses the in-network benefits. if a member’s longtime family doctor is outside of the PPO network.doc Ver 0.00a Page 69 of 150 . he may choose to continue seeing him.00 3x deductible None 80% / 20% $1000.3 Point Of Service (POS) POS plans give two benefit levels. most PPO members choose to receive their healthcare within the PPO network.00 office visit 100% None 100% after $10. the POS plan mirrors an HMO. the member pays no deductible and usually only a minimal co-payment when he uses an in- 65736839. else none.  6. The benefits are reduced in case of non-preferred option. One side is for in-network services and the other side is for out-of-network services.  A typical PPO plan will look like this – Plan Feature Calendar Year Deductible Per Confinement deductible Family Limit Deductible Copay Coinsurance Coinsurance Limit Physicians Emergency room Hospital Other Covered Services Table 3: A sample PPO plan  Preferred Benefit None None None $10.

For example. members always retain the right to seek care outside the network at a lower level of coverage. 80% / 20% 80% / 20% 65736839. POS plan encourages members to use innetwork providers but does not make it mandatory.Benefits ___________________________________________________________________ network healthcare provider.00 80%/20% Same as preferred if true emergency. The member will likely be subject to a deductible and co-payment. members must have paid a specified deductible before coverage begins on out-of-network care. members must choose a primary care physician (PCP) and hence there is a tight control to get specialized care within the network. In most cases.00 100% None 100% after $10. the POS plan is an indemnity plan. But.00 copay $25. he also must choose a primary care physician who is responsible for all referrals within the POS network. As with HMO coverage. No deductible is required for in-network services. he can mix the types of care he receives. while the member himself receives his healthcare from in-network providers. Like a PPO. while there is no PCP for out-ofnetwork services. as with HMO coverage.00 100% 100% Out-of-network $200.00 3x deductible None 80% / 20% $1000. Unlike HMO coverage.  A typical POS plan will look like this – Plan Feature Calendar Year Deductible Per Confinement Deductible Family Limit Deductible Copay Coinsurance Coinsurance Limit Physicians Emergency room Hospital Other Covered Services Table 4: A sample POS plan In-Network None None None $10.00a Page 70 of 150 . the member’s child could continue to see his pediatrician who is not in the network. Usually.00 $200. As in an HMO. Advantages  POS coverage allows a member to increase his freedom of choice. co-payment is around $10 per treatment or office visit. When he uses the out-of-network benefits.   Disadvantages  There are substantial co-payments and deductibles for out-of-network care. else none. members pay only a nominal amount for in-network care.doc Ver 0.

doc Ver 0. Exclusive Provider Organization (EPO)  6.4. 6. some insurers will offer an EPO/HMO plan. For example. This provides members with the ease and low cost of the HMO. Indemnity plans.5 Which plan is the best? The first thing to note is that. while providing them with the option to make appointments directly with a larger group of providers (instead of just their primary care provider). However. there is no such thing as ‘the best plan’. The choice of providers is greater than the typical HMO. which can be customized according to the members needs.Benefits ___________________________________________________________________  The POS plan is very similar to a PPO plan. give more freedom than managed care plans in terms of using the healthcare provider of choice. as there are no deductibles and very less copays. Advantages  Limited out-of-pocket expenses. 65736839. These plans offer members great flexibility at the lowest price by combining various plans. In contrast. managed care plans are better suited for the average individual because they end up being more cost effective in the long run. and employers. however. Indemnity plans with more out-of-pocket charges (in the form of deductibles and co-payments) often limit the maximum amount of benefits that members may receive over their lifetime. with maximum benefits within network and reduced benefits out-of-network. in general.4 In order to fulfill the diverse needs of participants. The variation in the various plans can be understood more effectively by referring to the following table. All the plans outlined till now are generic plans. and the price is somewhat higher. Here. this leads to less flexibility in choice of provider. the PPO plan gives more flexibility for choice of provider. The major difference between them is in the in-network option. also. as compared to the POS plan. providers. EPO Plans—a hybrid of POS plans were developed. A PPO may also make an EPO option available to members. Disadvantages  Members need to choose from the HMO and EPO networks.00a Page 71 of 150 .

If the goal is to minimize costs. Considering the cost for a member. 6.doc Ver 0. 1. 2. he is probably better off with a managed care plan. 5. indemnity plans should be preferred. 4. 2.Benefits ___________________________________________________________________ Constraint PCP Deductible Indemnity Not required Required HMO Required Not required PPO Not required (In-network) not required (Out-of-network) required POS Required Same PPO as EPO Required Not required Out Of Network Coverage Referral for specialist visit Cost (1-5) 5 is max Freedom (15) 5 is max. which plan is most effective? POS plans do not offer out-of-network coverage (Y/N). 5. the choice ultimately depends on the member’s personal circumstances and preferences.1 Exercise Plan offers the maximum freedom of choice for a member.5. if his goal is maximum flexibility and cost is not a major factor. 4. Answers Indemnity HMO N Y Indemnity Freedom EPO HMO PPO POS 1. On the other hand. Available Not available Required Available Available Not available Required Not required Not required Required 5 5 1 1 4 4 3 3 2 2 Table 5: Comparison of various plans So. Plot a graph of ‘cost to member’ (x axis) versus ‘freedom of choice’ (y axis) and place the various plans on it. 65736839. 3.00a Page 72 of 150 . PPO plan members do not have to choose a PCP (Y/N). 3.

insurers offer a wide variety of specific plans. This keeps the cost of dental care much lower than medical care. Or the member may be required to cover the charges out-of-pocket at the time of service.6 Other Plans In addition to the common Indemnity and Managed care plans listed above.6. It depends on the specific plan. 65736839. 6. It typically covers services delivered by an optometrist or ophthalmologist. and then file a claim for reimbursement. Most of these plans in some or other will belong to the two main categories listed above. Depending on the specific plan. some or all of the following services may be covered:     Yearly eye exams Glasses (with an annual limit) Contact lenses and fitting (with an annual limit) Glaucoma screening Some vision plans may provide more extensive coverage (such as certain eye surgeries).1 Vision Plans Vision insurance provides coverage for services relating to the care and treatment of eyes. insurers provide the following plans: 6. The plans discussed till now were medical plans and did not cover:        Work related injuries Treatment provided by relatives Cosmetic surgery Government health services Vision benefits Dental benefits Over the counter medicines and non-prescription drugs To cover these.2 Dental Plans Dental insurance provides coverage for services relating to the care and treatment of teeth and gums. Dental plans are of three types based on the mode of treatment and payment. With some employer-sponsored vision plans. coverage may be even more narrowly limited to the medical treatment of certain eye conditions Vision care insurance may provide direct payment to the eye care provider for the services. The regular dental visits allow problems to be diagnosed early and corrected without involved diagnostic testing or treatment. The basic difference between a Medical and Dental disease is that a medical disease can be unpredictable and catastrophic while most dental diseases are preventable.Benefits ___________________________________________________________________ Cost Figure 3: Variation of Freedom with Cost 6. Regular dental checkups and cleaning will be sufficient to maintain dental health.00a Page 73 of 150 .doc Ver 0. Reasonable and customary charges generally don't include the cost of glasses and contact lenses. while others may limit coverage to reasonable and customary charges incurred during routine eye exams.6.

Indemnity plans also can limit the amount of services covered within a given year and pay the dentist based on a variety of fee schedules. but some have as many as seven. patient copays may be required for each visit.Benefits ___________________________________________________________________ Indemnity Plans: This type of plan pays the dentist on a traditional fee-for-service basis. in conjunction with the dentist. Pharmacy Plans    6.00a Page 74 of 150 . Single tier plans  Fixed copay for all types of drugs mentioned in the plan. Generic Drugs . Insurance companies usually pay between 50 percent and 80 percent of the dentist's fee for covered services. Two tier plans  Lower copay for Generic drugs  Higher copay for Branded drugs 65736839. The member pays the dentist directly and. drugs with same chemical  Most health plans have three or four pharmacy benefit tiers. but often places no limit on services provided. They usually involve a ‘Managed Pharmacy Benefit Network’ (network of pharmacists which contracts with the Insurer). Members can select a dentist of their choice and.doc Ver 0. The plan may limit the amount of dollars a member can spend on dental care within a given year.3 Pharmacy plans enable the members to buy prescription drugs from participating or nonparticipating pharmacists at lower rates against a premium amount paid for the Plans. the employer reimburses the employee a fixed percentage of the dental care costs.The types of drugs can be classified as   Branded drugs – which are patented drugs (10 yrs patent) and hence costly. which directly reimburses the dentist for the services provided. In addition to premiums. A monthly premium is paid by the member. Participating dentists receive a fixed monthly fee based on the number of patients assigned to the office. Non-Formulary drugs . the member pays the remaining. can play an active role in planning a treatment that is most appropriate and affordable. Direct Reimbursement Plans: Under this self-funded plan. 2. an employer or company sponsor pays for dental care with its own funds.which are the cheapest.which are Non-patented compositions and are relatively cheaper. The dentist is paid on a per capita (per head) basis rather than for actual treatment provided. The typical three tiers of a pharmacy plans are 1. A Dental Health Maintenance Organization (DHMO similar to a medical HMO) is a common example of a capitation plan. while generic medications are in the lower tier and are least expensive . which offers drugs to plan holders at reduced rates. Brand-name drugs that are usually in the top tier are most expensive. Capitation Plans: This type of plan provides comprehensive dental care to enrolled patients through designated provider dentists.6. rather than paying premiums to an insurance company. once furnished with a receipt showing payment and services received. Most pharmacy plans that pay for prescription drug benefits have benefit tiers that group certain medications together for pricing purposes.

Three tier plans  Lowest copay for Generic drugs  Medium copay for branded drugs  Highest copay for Non formulary drugs 6. and nursing service s). a division of the U. The Health Care Financing Administration (HCFA).5 Medigap Medicare does not cover all health-care costs during retirement. 6. Although the Social Security Administration processes Medicare applications and claims. Most people become eligible for Medicare upon reaching age 65. Medigap is specifically designed to fill some of the gaps in Medicare coverage. Department of Health and Human Services. medical savings accounts. or as an outpatient at a hospital or other health-care facility. Medigap policies are sold through private insurance companies. people may be eligible if they are disabled or have endstage terminal disease. they are standardized and regulated by federal and state law. the HCFA sets standards and policies. A third part.Benefits ___________________________________________________________________ 3. and private fee-forservice plans. 65736839.doc Ver 0. Some also provide coverage for deductibles and services that are not covered by Medicare such as prescription drugs and preventive care. Also covered are laboratory tests. However.. Members may purchase a supplemental medical insurance policy called Medigap. the costs associated with an overnight stay in a hospital. There is no variation in the types of medigap policies provided by various insurance companies.Medicare Part A (hospital insurance) and Medicare Part B (medical insurance). whether it was received while member was an inpatient at a hospital. regardless of their medical condition. such as charges for the hospital room. Medicare coverage consists of two main parts . Only ten standardized plans can be offered as Medigap plans. Part A also covers hospice care and home health care. if not all. In addition. All ten must cover certain services.6. Medicare Part C (Medicare+Choice) is a program that allows members to choose from several types of health-care plans:  Part A covers services associated with inpatient hospital care (i.  Part B covers other medical care.  Part C expands the kinds of private health-care plans that may offer Medicare benefits to include managed care plans. or psychiatric hospital. has overall responsibility for administering the Medicare program. and ambulance service. Medicare coinsurance amounts.6. meals. Physician care.00a Page 75 of 150 . physical therapy or rehabilitation services.S.e. They are in addition to the fee-for-service options available under Medicare Parts A and B. skilled nursing facility. at a doctor's office. Medigap policies pay most.4 Medicare Plans Medicare is a government-sponsored program that provides health insurance to retired individuals.

Long-term care. The treatments covered by long term care insurance usually include four general types of care: in home care.6. and long-term nursing home care. For jointly owned businesses. dependent children) who cannot afford the necessary medical care. home health care. physician services. prosthetic devices.8 Disability Income Insurance Disability income insurance provides members with an income if they become sick or injured and are unable to work. This may be used to help the aged.doc Ver 0.Benefits ___________________________________________________________________ 6. They pay hospital and medical expenses above a certain deductible. 65736839. 6. Employers can provide coverage for employees too. optometrist services and eyeglasses. Within these guidelines. assisted living and nursing home living. Some of the most frequently covered optional services are clinic services. States may elect to provide other services for which federal matching funds are available.they can be used in any way the member wishes them to use. which pay for hospital bills and doctor visits. services for the mentally retarded in intermediate care facilities. members pay a set premium that offsets the risk of a much larger out-of-pocket expense. 6. However the maximum lifetime limit of benefits is high enough to cover the cost of catastrophic illness. or blind individuals (or to needy. and types of services. occupational therapy. It is a joint federalstate program to provide medical assistance to aged. (3) chooses the rate of reimbursement for services.9 Catastrophic Coverage Plans Catastrophic coverage is not a separate entity by itself but forms a part of an existing plan. Most of the plans seen till now can be customized to include coverage for catastrophic illnesses. Some policies include special features like:    Key-person insurance to protect a firm against the loss of income resulting from the disability of a key employee. as well as young and middle-aged people who have been injured or have suffered a debilitating illness.7 Long Term Care Most of plans discussed till now are the kind. and (4) oversees its own program. and are reestablishing a customer or client base. however. Medicaid pays for a number of medical costs. medical transportation. Each state administers its own Medicaid programs based on broad federal guidelines and regulations. disabled. As with other insurance policies. The funds paid are not specified for medical expenses . including hospital bills.6. offers the assistance people need if they have a chronic illness or disability that leaves them unable to care for themselves. Recovery benefits that pay after members return to work full-time.6. duration. which is usually very high. a disability buy-out policy disburses funds for one partner or business entity to buy a disabled partner's share of the company.6. prescribed drugs. 6.6 Medicaid Medicaid is a health insurance program for people with low income. (2) prescribes the amount.00a Page 76 of 150 . each state (1) determines its own eligibility requirements. and speech therapy. adult day care.

they are evaluated in terms of how much risk they present to the insurance company. Because only one policy is issued for the entire group. Medigap 4.Benefits ___________________________________________________________________ The most common example is the Medicare plans which include a clause for catastrophic coverage. With group health insurance. the initial cost of establishing group coverage is lower than the cost of issuing a separate policy to each person. medicare+choice) 3. 4. a single policy covers the medical expenses of many different people (a group) instead of covering just one person. because group insurance allows the insurer to spread the risk over a larger number of people. with the sponsoring employer or association paying all or part of the premium. Individual insurance is somewhat more risky for insurers than group insurance. Employer-sponsored plans and associations are among the most common sources of group health insurance. 6. For this reason. 6. This is generally done through a series of medical questions and/or a physical exam. Member’s risk potential will determine whether he qualifies for insurance and how much the insurance will cost. 5. Medicare has parts. Capitation 6. such as average age and degree of occupational hazard. medical. Unlike group insurance. Individual health insurance is a type of policy that covers the medical expenses of only one person. Others include disability income insurance. In case of Dental insurance. Is used to protect a firm against the loss of income resulting from the disability of a key employee. The policy is typically negotiated between the insurer and the "master" policy owner (employer or association) without any inputs from 65736839.10 Exercise Pharmacy plans usually have tiers of benefits. members purchase individual insurance directly from an insurance company. 2. 7. Policy extends the Medicare policy by offering additional benefits. individual insurance is generally more difficult to obtain and more costly than group insurance. 6. In general.00a Page 77 of 150 . all eligible people can be covered by a group policy regardless of age or physical condition. Answers 1.7 Individual Insurance and Group Insurance. Long Term care covers nursing home care? (Y/N) Who all are eligible for Medicaid benefits? 1. the only real disadvantage of group insurance is limited or no freedom to customize the policy to member’s individual needs. Unlike individual insurance.6. 3. Y 7. 3 2. Key person insurance 5. The premium for group insurance is calculated based on characteristics of the group as a whole. Y 8. catastrophic PPO and catastrophic EPO coverage. where each person's risk potential is evaluated and used to determine insurability.doc Ver 0. 8. plans are similar to HMO plans The federal government regulates Medicare benefits? (Y/N). 3 (hospital. All people who cannot afford medical care. When they apply for individual insurance.

If a person is entitled to COBRA coverage for other qualifying reasons.00a Page 78 of 150 . the Health Insurance Portability and Accountability Act (HIPAA) expanded on COBRA.  Increase the tax deductibility of medical insurance premiums for the selfemployed. as are the deductible amount and co-payment percentage. In 1996. These events can occur when least expected. or in certain other situations.8.A count on their employer for health insurance coverage.S. However. Most employers are required to offer COBRA coverage.  Require health insurance plans to provide inpatient coverage for a mother and newborn infant for at least 48 hours after a normal birth or 96 hours after a cesarean section. They could suffer a serious injury and become disabled.8 Laws and Legislations Most people in U.Benefits ___________________________________________________________________ the member. leaving them without health benefits. the person will have to pay the premium for COBRA coverage. As an employee. The major provisions of HIPAA do the following:  Allow workers to move from one employer to another without fear of losing group health insurance. COBRA entitles him to continue coverage under circumstances that would otherwise cause him to lose this benefit. his dependents may be eligible for COBRA benefits if they are no longer entitled to employer-sponsored benefits due to divorce.2 Health Insurance Portability and Accountability Act (HIPAA) HIPAA is an extensive law that is intended to be the first major step toward healthcare reforms in the U.  Require health insurance companies that serve small groups (2-50 employees) to accept every small employer that applies for coverage. In addition. 6. A person can continue his health insurance for 18 months under COBRA. 65736839.S.doc Ver 0. death.1 Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) If a person and his dependents are covered by an employer-sponsored health insurance plan. he is entitled to COBRA coverage only if his employment has been terminated or downsized. he can continue the coverage for 36 months. The two most important of these are – 6. 6.8. So the federal government has provided certain laws to help people cope with the situations mentioned above. if his employment has been terminated or if his work hours have been reduced. The specific policy provisions are all determined in advance. But what will happen to their health insurance if they stop working or no longer qualify for benefits? Their company might begin downsizing.A. his employer is not required to pay any part of it.

6.10 References 1. 2. 6. 65736839. Abhishek Virginkar and Saurabh Kulkarni.doc Ver 0.   Deductible is usually zero for most HMO plans. 5. What is the difference between Managed care and Indemnity Plans? What are the various type of Managed care Plans? What is the main difference between POS and PPO plans? What are the various types of Dental and Vision Plans? In case of managed care plans.   Medicaid policy is the most expensive type of Indemnity plan. 2. Copay is what the member pays to the insurance company for treatment. “A to Z of Health Insurance” – By Prashant Burse.Benefits ___________________________________________________________________ 6. 4. 3.  Coinsurance is the insurance provided by two insurance companies to one individual. http://www.yourhealthplans.  Review Questions. “Managed Care – An Overview ” – By Amit Shukla. the other partner is no longer able to perform his duties. each partner can take out an insurance policy to cover the expenses.insurance.00a Page 79 of 150 .com http://www. Long-term care is covered under Medicare. 4.  In case of a joint business venture.9 1. in case. which plan is most cost effective and why? State whether true of false – Private insurance companies provide Medicare plans.com 3.

Benefits ___________________________________________________________________ 65736839.doc Ver 0.00a Page 80 of 150 .

00a Page 81 of 150 . Claims Online/Pend systems are used for this purpose. Generally these visits by member are made to PCPs. to decide the payment to be made to providers or denials if any.1. this process is known as HMO REFORMAT.1 Claim generation and submission to Providers Members enrolled in Insurance Company’s healthcare programs visit health services providers such as a primary physician. are put in a ‘PEND’ status. desired cheques are cut by AP (Accounts Payable). The claims will be in a Common Claim Format (CCF) as opposed to the UB92 & NSF format that Receipts system used to receive. Each visit that a member makes to a provider is called an encounter. Edits within the pre-receipts system are enhanced to include HMO claims. If the primary physician deems fit he may refer the member to a specialist.Claims ___________________________________________________________________ UNIT . All HMO electronic claims from the Envoy submitter will be directed to a system (pre-receipts) before sending them to core Receipts System. who are Primary Care Physicians and are Capitated Providers. validated for basic information necessary and then loaded into the Claims database. Electronic forms are routed through a third party (Envoy). These claims are then adjudicated using Insurance Company’s business rules and policies. The claim may be filed either on a standard paper form or electronically. Feedback is sent to Claims system again which is used to store the completed claims history in Claims database/files. specialist. Complex or ambiguous claims. This PCP files a claim with Insurance Company for non-capitated or specialist services he might have provided to the member. This specific combination depends on plan to which the member has subscribed.1 Claims Intake Process Claims are received from health services providers either as paper documents or in electronic form. Manual intervention is required for further processing such claims. Receipts system performs basic edits on these claims and loads it to the Claims database. also claims with any missing information. They are scanned to capture image copies that are then translated to electronic form. The referral acts as an authorization for the member to visit a specialist. This pre-receipts system will identify each claim with a Universal Claim Key (UCK). The Receipts system is required to receive a transaction in CCFMQ format. The claims are received by the Integrated Receipt system. The HMO Reformat will be responsible for reading a CCFMQ record 65736839. as well as for catering to general claims enquiries. for a combination of fixed number of visits and fixed duration.VII 7 Claims 7. A record of this referral is maintained in the system. On completion of claims adjudication. They do not bill Insurance Company for services provided. Paper claims are received on standard forms. The UCK is passed along with each transaction to the appropriate adjudication engine.doc Ver 0. 7. This means that they get a fixed fee on a monthly or bi-monthly basis. Claims that fail the edits are routed back to the provider for corrections. hospital or pharmacy to receive healthcare. The users have the ability to modify the claims online.

modifications are made to establish the UCK segment number.1. When Hospital claims are processed Revenue codes are grouped and rolled and then translated into Benefit codes. The Reformat will also be responsible for passing the UCK along to the HMO system on each transaction.2 ENVOY Claims Intake : DiagrammaticIKFI Paper Claim EDI Referral Prereceipts REFERRAL SYSTEM Receipts Verification 65736839. The Load is responsible for passing the UCK to the HMO Adjudication system. directly into the Claims Online Adjudication system. This response status serves as the initial response for all HMO claims. The response for claims that have been rejected also represents a final response.Claims ___________________________________________________________________ as input and produce a UB92 Hospital transaction format or a NSF1500 Specialist transaction format as output.doc Check Information CLAIMS SYSTEM Ver 0. claims will flow into the Generate Response process. The generation of a status response is required to be sent back to Pre-receipts system at this point. Users enter these claims online. in order to determine if a claim will be Accepted or Rejected. claims that have more than a specific number of detail lines after the grouping and rollup logic will be split in segments consisting of that specific number of detail lines. subject to existing Receipts system edits. These claim forms are captured on microfilm.00a DENIALS Page 82 of 150 ACCOUNTS PAYABLE Check to Provider/ Member . At the completion of all Receipts system edits. Receipts system Conversion. Some paper claims cannot be loaded into Receipt System usually due to non-standard formats. The Conversion process handles Hospital and Specialist claims differently. The modifications consist of inquiring on the UCK database table or file and generation of the event response for pre-Receipts system. Encounter PROVIDER MEMBER EDI Claim 7. Due to limitations of the HMO Adjudication. The last process within the Receipt System is the Load to the HMO database. The newly reformatted claims will follow the existing Receipts system path for electronic claims. This process will evaluate each edit flag. If a claim is split in the Conversion. Each benefit code represents a detail line.

o Provider Specialty is validated .2 Claim Adjudication Process Claim adjudication is a process in which the actual data on the Claim is compared with the data in the system and based on the business rules or policies the payment of the Claim is decided.e. DOS > suspense or term date). o Member no is validated. o Determination of whether member is suspended or terminated ( i. Determination of whether the claim is too old. o Check is done for whether Provider is suspended. o Provider name and address is validated. o Determination of whether this claim is a fraudulent specific member claim.doc Ver 0. The paid amount need not be equal to the billed amount Claim adjudication process can be divided into three processes as below which can be further subdivided 7.1  Claim Preparation and determining eligibility The member information is validated. Determine if the claim is timely filed    65736839.Claims ___________________________________________________________________ 7.e if the provider is hospital type or a specialist etc. The provider information is validated.00a Page 83 of 150 .Capitation of the Provider is validated . o Par status of Provider is validated .2. o Provider no is validated. o Date of Service of the Claim is compared with the current date. o Provider type is evaluated i.

etc it is determined if there is to the benefits payable for the product for which claim is filed.e for which no authorization needed). Also a 65736839.    Product benefit eligibility is checked  Here. The difference of the dates is compared with the timely filing limits which is predecided based on different types of Provider. diagnosis code.  Determination of whether the claim is duplicate ( by comparing with history).doc Ver 0. it is determined if the member is eligible to receive the particular benefit for which claim has been filed.  Check for Product component eligibility  Here it is decided if the claim should be processed as in network or indemnity depending on  Product component of the Claim. procedure code .   Determination of whether this is a member reimbursement or provider is already reimbursed. Group/plan eligibility is checked. and presence of any rider . AND PRODUCT which for which the Claim has has been filed Benefit eligibility is checked o Here depending on the Provider type. o Determination of whether the member is covered under the GROUP.  Provider network.member category etc . proc code . it is determined if the member is eligible for the benefit of the product under which the member is covered. based service. if the claim has not been file within the proper timeframe it is denied . Place of service and the benefit code of the claim . Group. o Here a determination is made whether the member has to be directly reimbursed ( like in Indemnity Claims) or the provider ahs to be paid ( like an HMO plan).Area . depending on the member region. any exception override is checked on various factors like service start and end dates .  Par status of provider. PLAN. provider specialty .This process will dictate what component leg a claim is adjudicated against based on the following scenarios:  No accumulator is maxed out on either indemnity or hmo legs Result: Claim will process as normal  Accumulator maxed out on indemnity but not hmo leg Result: claim will be processed as hmo  Accumulator maxed out on hmo leg Result: claim will be processed as indemnity.00a Page 84 of 150 . o Here the Date of service of the claim.  Claim emergency or non emergency.Claims ___________________________________________________________________ o Date of service of the Claim is compared with the received date of the Claim. member no . Provider no .types of benefits provided.Place of service is checked with a history claim for determining duplicity.  Presence/Absence of referral. CONTRACT. Product exception o In this.  Check stacked benefits o This involves checking of existing accumulators that are under the indemnity component and then under either the rider or base medical component. Place of Provider network.  Direct access ( i.

Claims ___________________________________________________________________
this involves a check to see if provider has already been reimbursed for the services e.g – capitated providers  Verify Referral o Is member no on referral same as on claim ? o Is this Direct access referral ? o Is referral OON ? o Is referral denied ? o Validate provider no on referral and provider speciality. o Validate referral dates o Validate referral visit o Validate referral diagnosis o Validate referral procedure Verify precertification : Precertification is the process of collecting information prior to inpatient admissions and performance of selected ambulatory procedures, and services. The process permits advance eligibility verification, determination of coverage, and communication with the physician and/or member. It also allows the health care service company to coordinate the patient’s transition from the inpatient setting to the next level of care (discharge planning), or to register patients for specialized programs like disease management, case management, or our prenatal program. A pre-cert penalty will be applied to the claim when: o The claim is non-referred, and o The service requires pre-certification, and o A "PS" pre-cert referral or authorization is not found All three conditions must be met before the pre-cert penalty can be charged. This applies to both par and non-par providers. The percentage pre-cert penalty is assessed on the payable benefit, after any deductible and co-insurance have been taken. Pre system is not applied generally for the following types of services: o Cardiac Rehab o Chemotherapy o Radiation Therapy o Respiratory Therapy Who precertifies medical services? o admitting physicians o primary care physicians (PCP) o specialists o hospitals o Members on plans that allow out-of-network benefits must precertify certain services themselves and failure to do so will result in a reduction of the benefit paid. Where precert and referral are not required, only refers to participating providers. Any non-par usage requires authorization by patient management on order to obtain HMO benefits.

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Claims ___________________________________________________________________
 Diagnosis code of the claim is verified i.e whether the diagnosis is effective for DOS of the claim. Drug code (drg) is validated Procedure/service code is validated . It also involves verification of service code for sensitivity ( i.e sex restriction for a particular procedure) Claimcheck Any claims system needs to do have the following checks either through interface to the HBOC/GMIS Claim Check software package or by other means which performs the following edits: o Unbundling-the use of two or more CPT procedure codes to describe a procedure performed in a single session when one comprehensive code exists. o Incidental Procedures-one or more procedures performed concurrently with a primary procedure, but which require little additional physician resources and/or is clinically integral to the performance of the primary procedure. o Mutually Exclusive Procedures-two or more procedures that by medical practice standards should not be billed on the same patient on the same date of service. o Age/Sex discrepancies and cosmetic and duplicate procedures. Determine payment

 

7.2.2

Following are the processes that affect the amount and extent of payment of a Claim.  Prorated maternity o Determine maternity pct i.e for a female member joining during pregnancy,the system will automatically prorate the claim as follows based on her effective date with the health care company e.g . Date of Delivery 1-30 days after member became effective 31-61 days after member became effective 62-91 days after member became effective 92 days or more after member became effective  % of Reimbursement 70% 80% 90% 100%

Contract interface o Contract is an agreement between the provider or group of providers and the insurance company about the services the provider(s) will provide and the payment that the insurance company will make to the provider for the services rendered. o Providers are generally contracted to provide services for specific benefit codes, Diagnosis codes, Procedure codes.The Payment method used in for paying of Contracted provider is based on Flat rate,Per unit rate , Rating system. Balance bill processing o Balance billing occurs when a doctor or other health care provider charges the patient more than the maximum allowable charge (the amount paid by the healthcare company for the health care services provided by the provider.) o Providers who balance bill can charge approx upto 15% over the maximum allowable charge and this must be paid in addition to the Prime copayment, or extra and Standard deductible and cost-share. o Balance billing fees can only be charged by non-participating providers. Facility fee processing if applicable

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Claims ___________________________________________________________________
o This fee is applicable if the member receives the health care in a facility . It checks for place of service , start and end of the service and presence of any contract of the Facility with the Healthcare company in determining the facility fee .

Product exception override o If it is determined that there is a product exception overide then then various overrides and their values are determined like Copay ,deductible, counsurance , precert penalty etc which are applicable to the claim. Copay processing interface o Copay is the amount payable by the member i.e. it is the member’s responsibility. It is some fixed part of the claimed amount that the member has to pay for the diagnosis or treatment he has undergone. o There are different types of copays like per stay, per day, per visit etc. o In the member’s contract there is also mentioned about the maximum amount of copay for the member and the family for the particular procedure code that is to be paid. o Copay based on no. of days is also dependent on the number of days of stay. It is in ranges. For Ex : Copay has one value for first five days, another for next fifteen days & another for the rest. o Copay can also be zero. Accumulators o Claim that have been denied or contain a benefit that is not covered or that do not have an accumulator are deemed exempt from the accumulator processing. The possible product components are checked. If the indemnity component has been valued, the process will use this component first .All the accumulators that have been defined under the product benefit are retrieved. Once an accumulator is retrieved, the following are checked:  The accumulator must be effective.  There are age requirements set up within this accumulator. The members age is checked against these parameteres. o Accumulators are used to track Individual member out of pocket payments as well as family amounts. o There are various types of accumulators which are used for tracking Copay, Deductible, Coinsurance, Precertification amounts, visits, etc of the member. o The accumulator year to date amounts are compared with the pre-decided limits of these amounts and the payment amount of the claim is adjusted accordingly. Indemnity processing if applicable o Indemnity processing comes into picture if the claim is not a emergency or does not have a referral . Here the claim is processed as fee-for-service or out of network claim.It calculates various payements pertaining to indemnity claims like deductible,coinsurance,precert penalty,out of pocket payments etc . It determines the various amounts that can be applied according to the member and the family limits ( referring to amounts already taken in previous claims) . Coordination of Benefits o Coordination of benefits (COB) allows insurance carriers to offset payments when a claimant carries insurance with multiple carriers. For example, a claimant may have dental insurance with AUSHC and with Blue Cross/Blue Shield. The dental claim is submitted first to the primary payor (in this example, AUSHC), which pays as the plan allows. The claim is then submitted to the secondary payor (Blue

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thereby giving him/her an opportunity to seek reimbursement from the member’s primary insurer. Reporting o A host of reports to provide summary and detail information and statistics Claims History o Claims history records generated and used for future Claims adjudication and used for reporting and financial reconciliation of Self-Insured groups. o Denial letters are sent if :  other insurance paid in full  experimental procedure not covered  Cosmetic surgery not covered    65736839.   7. they will:  Notify the provider that they have discovered that another insurer is the primary carrier. This provision prevents double or over-payment by the carriers.00a Page 88 of 150 .Penalties etc that a Healthcare company liable to pay in certain cases  Any Other Information required . the process followed is . The insurance industry has established standard rules to determine which insurer is primary payor.  Provide the name and address of the primary carrier and the patient’s name and address and any other pertinent information.Claims ___________________________________________________________________ Cross/Blue Shield). o o 7.4  Claim adjudication outputs Check extract o Adjudicated claims that are passed to Accounts payable for check printing. a. Letters o Letters are sent to the member and/or provider giving information as to why :  A claim was denied  A claim is delayed  Is still Under review  Waiting for Additional information  Extra Payment done .doc Ver 0. Healthcare company discovers that another insurer is the primary carrier. coinsurance etc depending upon the processing of the claim. Claims database updates o Processed Claims stored for maintaining History. after a provider has been paid. Referral updates o Referrals are updated for no of visits after the claim has been processed properly. deductible . If.  Inform the provider that he/she can return their previous payment or elect to have them debit his/her account after 60 days.2.  Inform the provider that he/she can write or call the person signing the notification if there is additional information that would alter the proposed process.3  Update Claim Accumulator updates o This involves updating of Various accumulators for Copay .2.

doc Ver 0.Claims ___________________________________________________________________   Decision re-reviewed. no change Explanation of benefits – (covered in other section) 65736839.00a Page 89 of 150 .

Claims ___________________________________________________________________ ADJUDICATION CLAIM PREPARATION AND ELIGIBILITY DETERMINE PAYMENT CLAIM UPDATION CLAIM OUTPUTS Validate member no Validate provider no Maternity percent Contracts Referral updates Accumulator updates Check extract Reports Is Claim too Old ? Is Claim timely filed ? Indemnity processing Product exception override Facility fee Claim history Letters Is Claim duplicate ? Group/Plan eligibilty Product component eligibilty Product exception override Copay processing Benefit eligibility Product bebefit eligibility Check Stacked benefits Memb reimburseme nt /Prov reimburseme nt ? Verify precert Coordination of benefits Accumulator processing Verify referral Veryify Diagnosis code Verify Proc code Figure 2 : Claim adjudication process Validate drug code Claim check 65736839.00a Page 90 of 150 .doc Ver 0.

the physicians fill in the data such as quality of operating rooms.1. In the physician surveys. 7. which should be covering the visit and specific services for the member. Once the service is provided to a member.6 Provision for Advance Payment Some insurance companys also have a facility to pay the providers some lumpsum amount in advance.3 Copay Adjustments If the claim filed required member to pay some copay amount.doc Ver 0. 7.3. 7.Claims ___________________________________________________________________ 7. especially the big providers like Hospitals.3. 7.3.1.2 Provider as Specialist If a provider is giving services to member as a Specialist. Mostly all the In-patient type of services and none of the Out-patient type of services are eligible for this incentive. 7. provider has tendency to file the same claim again.  Efficiency of Care 65736839. Over a specific period of time.3.1. This incentive to be paid is decided as fixed % of the contractual amount between Insurance company and the provider.4 COB Adjustments If Coordination of benefit applies for any member.1.3. the higher will be the incentive.3. both with a few exception. These routines (which are black box to the insurance company’s system). then the insurance company will pay the provider adjudicated amount less the copay amount as described by member’s plan. 7.1.5 Duplicate Claims In case of late payments by insurance company. are paid extra for the quality of services they provide. Hospitals send the survey results to Insurance company. Otherwise claims without proper referral get denied.3. Procedures are in place which detect such duplicate claims and avoid the repayments. These claims then are taken through claim adjudication process to decide how much amount should be paid to the member or the claim should get denied. Principle categories for this payment are as follow:  Quality of Care It measures the quality of care based on physician and member surveys.3 7. then provider receives payment from primary and secondary insurance companies. When members have encounters with provider. would come in the form of claims filed by the providers.3. a survey is conducted where in the member fills in a form to comment about the quality of service provided by the hospital. in most of the general scenarios. If the provider is non-capitated. assign points / marks. It becomes mandatory to identify all the types of services that will become eligible for consideration under quality incentive. 7. then claim gets adjudicated against Insurance Company’s business policies and rules as imposed by federal/state laws.7 Provision for Advance Payment Some providers.1 Capitated Provider If provider is a Capitated Provider. He has to file claims with all the involved insurance companies. these amounts are then adjusted during adjudication against the claims filed by provider.1. these providers will file claim for the services rendered to the member. administration in the hospital etc. then all his claims are bound to get denied if filed for services covered under capitation.1. then the claims filed would require specific referral already in place.00a Page 91 of 150 . Higher these points. This data is then passed through ‘United States Quality Algorithms (USQA)’ routines.1 Claim Payments Provider Payments Inputs for any provider payment. based on some algorithms. which means he gets a fixed fee by Insurance Company on monthly basis irrespective of actual services provided by the provider during the period under consideration.

longer the stay. Based on the answers.00a Page 92 of 150 .2. If a member spends more time in hospital for a service. the payment is made.1 Copay Limit Reached If member has already reached the copay limit mentioned on his plan and in the next encounter he still pays the copay. For this category: higher the points.2 Member Re-imbursement Following are various scenarios when member is eligible for re-imbursement by The Insurance Company. 7.3.2 Member goes Out-Of-Network If member visits a provider out of network then he has to file a claim for the benefits provided under his plan. the lesser will be the incentives paid. lower will be the payments. the provider is informed by the Insurance Company regarding the reasons and split of payments. then higher will be the costs that hospital incurs and hence the claim amount. Under such circumstances.3. part or full payment made by him to provider.  Commitment to Managed Care Principles The negotiators have the providers fill in a questionnaire that contains the questions such as: o if the provider sends the data to Insurance Company electronically o if there exists long term contract between hospital and Insurance Company o if nurses from the hospital participate in training programs conducted by Insurance Company The provider has to fill in either Yes or No to each of these questions. points are assigned and based on the points. 7.4 Co-insurance Applies In this case. 7. 7. 65736839. higher will be the payments. 7. whether denied or paid.3.2. insurance company intimates provider of the extra payment made and provider is required to repay to the company accordingly. In this case insurance company pays directly to member. adverse events and C-section rates. 7. then Insurance Company will then deny such a claim. Also.2.3 Deductible Applies Member pays to the provider Out-of-Network and files a claim with the Insurance company.3. as defined in the plan adopted by member.8 Payment to Insurance Company It may happen that provider claims are incorrectly adjudicated and provider is overpaid. medicine and OB/GYN. For each of these measures. through USQA routines.2. a fixed % of adjudicated claim amount is paid back to the member. Higher the points.1. So.4 Claim Adjustments These are the various types of adjustments that can be made to the claim. lower will be the payments as it is hospital’s responsibility to see that fewer adverse events arise.doc Ver 0. If the member has not reached the Deductible limit.Claims ___________________________________________________________________ It measures the efficiency of the care based on length of stay for surgery. higher the adverse conditions. then the insurance company will reimburse all the amount paid towards copay back to member.3. When provider’s claim is adjudicated.3. system assigns points. 7.

00a Page 93 of 150 . 7. The claim does not undergo adjudication. This is to account for the payment being made using the manual check. Further claims of the provider are not paid till the all the amount on the negative claim has been recovered.4. A connection is established between the manual check and the claim entered. Such a check is created by entering data into the system manually. The original claims are overridden with new payment codes. 7. It is completed and stored. Provider over-payment letter is generated one claim per letter. 65736839. On receipt of the manual check paperwork a Manual claim is entered.5 Stop Adjustment The Claim is completed but the check is still open (check information has been sent to the bank but not been encashed yet). Original completed claim remains unchanged. Once the whole dollar amount is adjusted the process stops and all the claims get completed and letter is sent to the provider stating why payment has not been made to him. cash date for check is recorded and necessary deductions are applied to claim.2 Minus Debit Adjustment In case of overpayment to providers. When provider agrees and refunds over-payment (provider will cut check and send in). there has to be a claim for which a check is created. A new set of claims are generated which have amount equal to negative of the amounts of the original claims.4.1 Refund Adjustment This type of adjustment takes place when a Health Services Provider overpays the provider. Only in this scenario a stop can be issued on the check. the original claims remain untouched. Claim gets completed without adjudication.doc Ver 0.4. The check status is changed from open (blank) to Stopped (S). The check status is also changed from open (blank) to Void (V). If provider does not agree to cut and send check to refund over-payment. In the process.4. minus debit option is used to create an equal amount negative check. 7.e. When void is done then a new set of claims are generated which are associated with the same check with negative amounts as the original claims.4 Void Adjustment The Claim is completed but the check is still in open status (Check information has still not been sent to the bank) only in this scenario a void can be issued on the check. 7. The manual check request paperwork is then sent to Claims system. a letter is sent to the provider notifying of over-payment. New negative claims created with negative dollar amount. i.3 Manual Check Adjustment Sometimes a check is required to be created manually if there is a need to adjust amount of payment.4. when stop payment is done.Claims ___________________________________________________________________ 7. Deduction may be split across multiple claims.

meaning that all the claims belonging to this category that Health care company sends to the government would mean an additional revenue to Health care company from the government.          65736839. Citizens. a government body administers Medicare. blind. Health care company reports the claims that have been filed by the providers to the government. Although the risk adjustment model has come up. Hence now it was important for the health care company to report each and every claim that it received.Medicaid is a jointly funded. earlier the government used to pay the health care companies a flat rate per member. Medicaid . If a person has not visited a hospital during the entire year. it still doesn’t form a significant portion in the payment model. and/or disabled. If a Health care company has Medicare and Medicaid as the two sponsored programs. Federal-State health insurance program for certain low-income and needy people. the government assigns a severity code (PIP SCORE) to the particular member. Meaning that now the government would also consider the health of the member when it makes a payment for that member to the health care company. Government reporting is needed in a Healthcare industry especially for those plans that are funded by the government. Depending on the diagnosis that has been performed on a particular claim. the Federal government sponsors Medicare while the Medicaid plans are specific to the particular state. the healthcare company would still get paid for that member. Since the number of encounters and the particular diagnosis that was performed had very less significance in the payments that were made.S.S  Medicare Health Care Financing Administration (HCFA). It means that no matter a person visited a hospital or not. The score calculation and the payments are made on an annual basis. This is where Encounter data reporting started coming into picture. This is the reason why government reporting is important for a Healthcare industry. which covers 37 million U.5 Government reporting There are two types of government-sponsored plans in U. the aged. With this model there is not a very stringent need for the healthcare company to report all of its encounters correctly to the government. For Medicare encounters. But there’s a gradual increase in its share. It covers approximately 36 million individuals including children. it needs to report all of its encounters (visit of a member to the provider or health care) to the government. to the government.00a Page 94 of 150 . the risk adjustment model emerged. Thus. The scores for AIDS/Chemotherapy are the highest. But sometime around the end of 2000. And similarly no matter how much money the health care company spends on a person who was a frequent visitor to the hospital.doc Ver 0. Medicare provides health insurance to people aged 65 and over and those who have permanent kidney failure and people with certain disabilities. then government assigns a score of 04 (which is the least PIP SCORE) to this member and Health Care Company would be paid at a flat rate for this member. it would still get the same flat rate from the government. and people who are eligible to receive federally assisted income maintenance payments.Claims ___________________________________________________________________ 7. the nation's largest health Insurance program.

 Explanation of Benefits (EOB) EOB is the letter sent to a member by the Insurance company giving the details of the services rendered to him by the providers and the amount to be borne by the member for the services he has taken. Claims rejected and reasons for the same.      The The The The The charges for which the provider has billed the Health Insurance company charges whcih are for services covered by Group Benefits charges that the member must pay to meet his/her deductible amount the Healthcare Insurance company paid amount that the member owes The EOB for the National Advantage Program lists:  billed charges  allowable amount  non-covered amount Some health insurance companies may prefer to generate EOB only for certain type of services e. for indemnity or fee for service claim where deductible. The Explanation of Benefits provides members a statement of claim payments. It is not a bill but an explanation of the benefits.00a Page 95 of 150 .1 Accumulators 7. After the submission the intermediary is supposed to send an acknowledgement back to the health care company which gives details of o o o 7. etc are applicable and not for all type of claims.7 7. When requesting payment from a secondary payer it is extremely important that the EOB/remittance information be provided from the primary payer. 65736839. In case of multiple MC (primary and secondary) the primary MC coordinates the benefits between the two MC and sends a COB (Coordination of benefits) to the member.7. It gives the member a detailed explanation of these amounts. While the Medicaid submissions go directly to the state.1 What are Accumulators? Accumulators are generally database records.doc Ver 0.Claims ___________________________________________________________________  Balanced Budget Act of 1997 mandates all healthcare organizations to electronically transmit Medicare hospital inpatient encounters to Healthcare Financing Administration through a fiscal intermediary. coinsurance.7. which acts as an intermediary between Health Care Company and the Federal government.g. The list of claims in the wait status for more information. 7. Medicare submissions are sent to CMS (Center for Medicare and Medicaid services). It also gives the cap amounts applicable to him.6 Claims accepted. The encounters have to be submitted in a fixed format called the Uniform Billing Code1992 form. dedicated to accumulating specific type of data over a specific period.

It comes into picture when deductible limit is met. o Member’s deductible limit is say $ 500. say $100) during the last 30 days of plan year. 7. Example: o If a member XYZ has plan year 01-Jan-2001 to 31-Dec-2001.3 Deductible . When the same has been decided.7. o Accumulator for yr.7.1 Copay – for member. 7.doc Ver 0.00a Page 96 of 150 . this figure may be used to decide the method of payment. o Plan provision says Carry over deductible is applicable for last 30 days of the plan year. 7. Accumulators records are updated accordingly in such cases.3. 7. The accumulator amounts are checked to find if they are exceeding the limit for a particular member (which is decided when a member enrolls to a PLAN). o Members pays remaining deductible (part or full.member.7. depending upon how many visits covered for a specific service to same provider. Say. in case member chooses to continue. member + family Co-insurance is also accumulated separately for member as well as member and all his/her dependents.2 7.2 Co-insurance – for member.7. In this case. 7.4 Types of Accumulator  7.7. member + family These accumulators include combined figures of co-insurance and deductibles. member + family Co-insurance is also accumulated separately for member as well as member and all his/her dependents.7. In a general scenario. the amount of money that is going to be paid to/from a member is decided based on the accumulator amounts.for member. member no more pays copay to provider. during predefined period.3. will be considered as deductible paid towards next year. (Details will come down the line in the document) 7. member + family Copay is accumulated separately for member as well as member and all his/her dependents.5 Family Dollars Insurance company’s disbursement to member or the provider. say partial/full/some percentage of billed. accumulators for the next period will get updated for the deductibles paid.7.7.7. So.3.Claims ___________________________________________________________________ 7. 2001 will go on accumulating the data till end of Nov-2001.6 Out of Pocket . Once the maximum limit set by plan is met. the corresponding accumulators are updated with those amounts for the latest instance under consideration. Some plans provide for facility of carry over deductible.1 Periodic Accumulators These accumulators will cover up the amounts for period as mentioned in the effective plan for the member.4 Visits – for member Visits of the member to provider are accumulated. 7.3. 65736839.7. deductible paid by member in a specific later portion of the effective year. This reduces burden on member and acts as incentive for member to continue with the co-insurance company.7. Carry over Deductible Updates Some plans provide for the provision that.4.3.3.3 What is accumulated? 7.2 Function/Purpose of Accumulators The main use of accumulators is during the claims adjudication process. it accumulates $ 350.

$100 will get updated in these accumulators.2 Lifetime Accumulators These accumulators will sum up the amounts for the life time for a member.4. 4. 3. 7. 5. Review Questions. he now needs to pay $100 less towards deductible in the next plan year. 2. 7.9 1.doc Ver 0.8 Overall Claims system diagram : Figure 3: Claims overview 7. If member chooses to continue. because of this facility.00a Page 97 of 150 .Claims ___________________________________________________________________ o o Then new accumulators will be generated as if paid for the next year 2002.7. Why are letters required? What are different types of letters? What are the various types of Claim adjustments? What does Government reporting consist of? What are the various criteria for deciding the payment of a claim? What is the significance of maintaining Claims history? 65736839.

  Member encounters have to be submitted to the government in a fixed format.DRIVER) SA_AETHMOM2.10 References http://www.ehealthinsurance.DOC (System appreciation document for Claims maintainance project) SA_AETEDR2.doc Ver 0.Claims ___________________________________________________________________ 6. Copay is not the member’s responsibility. EOB is letter sent after adjudication.CLDJABDJ.  Pre-certification penalty is in excess of any deductible and/or coinsurance applicable to the claim.    State whether true of false – COB deals with claim payment.DOC (System appreciation document) and other docs from Encounter data reporting project 65736839. Claim adjustments can be done before Claim adjudication.com/ Aetna Batch driver file (CLPRD. Accumulators are updated for denied claims. 7.00a Page 98 of 150 .

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CMS spends over $360 billion a year buying health care services for beneficiaries of Medicare. CMS runs the Medicare and Medicaid programs . and makes available to beneficiaries. This unit deals with the various different agencies in a Health Care Industry and the role played by them. Medicaid and SCHIP. researchers and State surveyors information about these activities and nursing home quality. and financing. intermediate care facilities for the mentally retarded.00a Page 100 of 150 . helps millions of Americans and a small company get and keep health insurance coverage.S. including regulation of laboratory testing (CLIA). Medicare and SCHIP programs are properly run by its contractors and state agencies.2 Introduction In Heath Care Industry.  conducts research on the effectiveness of various methods of health care management. a program that is expected to cover many of the approximately 10 million uninsured children in the United States.1 Unit Objectives This unit will acquaint the reader with the role played by the external agents in the Healthcare Industry.1 Government Agencies Centers for Medicare & Medicaid Services (CMS) The Centers for Medicare & Medicaid Services (CMS) is a federal agency within the U. 65736839.doc Ver 0.3 8. with the Departments of Labor and Treasury. CMS also performs a number of quality-focused activities. development of coverage policies. And CMS.000 laboratory entities fall within CMS's regulatory responsibility. treatment.3. It requires some help from some external sources or agencies. And with the Health Resources and Services Administration. and helps eliminate discrimination based on health status for people buying health insurance. all the services and management activities cannot be carried by the insurance payer itself on it's own. CMS:  assures that the Medicaid. and  assesses the quality of health care facilities and services and taking enforcement actions as appropriate. CMS maintains oversight of the survey and certification of nursing homes and continuing care providers (including home health agencies. 8. Approximately 158.  establishes policies for paying health care providers. CMS runs the State Children's Health Insurance Program (SCHIP). 8.External Agents ___________________________________________________________________ UNIT . and hospitals). Department of Health and Human Services. CMS also regulates all laboratory testing (except research) performed on humans in the United States.VIII 8 External Agents 8. and quality-of-care improvement.two national health care programs that benefit about 75 million Americans. providers.

External Agents ___________________________________________________________________

Figure 1 below describes the interaction of CMS and State Government with a Healthcare Industry.

Claims Claim info

Enrollment Member Info

Provider Provider Info

Provider Network Area

Provider Validations

Claims

State Government Rules Medicaid Data State Governments

Encounters

Pharmacy Aetna Internal
Systems

Business Raw Data

Business Criteria + Refined Data

Errors from State I.T. Enrollment Info Reformatted relevant data Medicare Data CMS Federal Government

External sources of data Make Corrections

Federal Rules

Errors from Federal Gov. Members

Users

Letter Generator Letters

Members Make Corrections Corrected Errors Error Correction System Errors

Government Programs

Figure 1 : CMS - Center for Medicare and Medicaid Services

8.3.2

DEPARTMENT OF HEALTH AND HUMAN SERVICES (DHSS)

The DEPARTMENT OF HEALTH AND HUMAN SERVICES is the United States government's principal agency for protecting the health of all Americans and providing essential human services, especially for those who are least able to help themselves. The Department Include more than 300 Programs, covering a wide spectrum of activities. Some highlights include:            Medical and social science research Preventing outbreak of infectious disease, including immunization services Assuring food and drug safety Medicare (health insurance for elderly and disabled Americans) and Medicaid (health insurance for low-income people) Financial assistance and services for low-income families Improving maternal and infant health Head Start (pre-school education and services) Preventing child abuse and domestic violence Substance abuse treatment and prevention Services for older Americans, including home-delivered meals Comprehensive health services for Native Americans

HHS is the largest GRANT-MAKING AGENCY in the federal government, providing some 60,000 grants per year. HHS' Medicare program is the nation's largest health insurer, handling more than 900 million claims per year.

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External Agents ___________________________________________________________________
HHS works closely with STATE, LOCAL AND TRIBAL Governments and many HHS-funded services are provided at the local level by state, county or tribal agencies, or through private sector grantees. 11 HHS operating divisions, including eight agencies in the U.S. Pubic Health Service and three human service agencies administer the Department's programs. In addition to the services they deliver, the HHS programs provide for equitable treatment of beneficiaries nationwide, and they enable the collection of national health and other data.

8.3.3

Centers for Disease Control and Prevention (CDC)

The Centers for Disease Control and Prevention (CDC) is recognized as the lead federal agency for protecting the health and safety of people - at home and abroad, providing credible information to enhance health decisions, and promoting health through strong partnerships. CDC serves as the national focus for developing and applying disease prevention and control, environmental health, and health promotion and education activities designed to improve the health of the people of the United States. CDC, located in Atlanta, Georgia, USA, is an agency of the Department of Health and Human Services. Infectious diseases, such as HIV/AIDS and tuberculosis, have the ability to destroy lives, strain community resources, and even threaten nations. In today's global environment, new diseases have the potential to spread across the world in a matter of days, or even hours, making early detection and action more important than ever. CDC plays a critical role in controlling these diseases, traveling at a moment's notice to investigate outbreaks abroad or at home.

8.3.4

Agency for Health Care Research and Quality (AHRQ)

The Agency for Healthcare Research and Quality (AHRQ) research provides evidencebased information on health care outcomes; quality; and cost, use, and access. Information from AHRQ’s research helps people make more informed decisions and improve the quality of health care services. AHRQ was formerly known as the Agency for Health Care Policy and Research. AHRQ's strategic goals reflect the needs of its customers. These goals are to

Support improvements in health outcomes. The field of health outcome research examines the end results of the structure and processes of health care on the health and well being of patients and populations. A unique characteristic of this research is the incorporation of the patient's perspective in the assessment of effectiveness. Public and private-sector policymakers are also concerned with the end results of their investments in health care, whether at the individual, community, or population level. Strengthen quality measurement and improvement. Achieving this goal requires developing and testing quality measures and investigating the best ways to collect, compare, and communicate these data so they are useful to decision-makers. AHRQ's research will also emphasize studies of the most effective ways to implement these measures and strategies in order to improve patient safety and health care quality. Identify strategies that improve access, foster appropriate use, and reduce unnecessary expenditures. Adequate access and appropriate use of health care services continues to be a challenge for many Americans, particularly the poor, the uninsured, members of minority groups, rural and inner city residents, and other priority populations. The Agency will support studies of access, health care utilization, and expenditures to identify whether particular approaches to health care delivery and payment alter behaviors in ways that promote access and/or economize on health care resource use.

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External Agents ___________________________________________________________________
8.3.5 National Information Center Care Technology (NICHSR) on Health Services Research and Health

The 1993 NIH Revitalization Act created a National Information Center on Health Services Research and Health Care Technology (NICHSR) at the National Library of Medicine to improve "the collection, storage, analysis, retrieval, and dissemination of information on health services research, clinical practice guidelines, and on health care technology, including the assessment of such technology." The Center works closely with the Agency for Healthcare Research and Quality (AHRQ), formerly the Agency for Health Care Policy and Research (AHCPR), to improve the dissemination of the results of health services research, with special emphasis on the growing body of evidence reports and technology assessments which provide organizations with comprehensive, science-based information on common, costly medical conditions and new health care technologies. The overall goals of the NICHSR are:  to make the results of health services research, including practice guidelines and technology assessments, readily available to health practitioners, health care administrators, health policy makers, payers, and the information professionals who serve these groups  to improve access to data and information needed by the creators of health services research  to contribute to the information infrastructure needed to foster patient record systems that can produce useful health services research data as a by-product of providing health care.

8.3.6

Health Resources and Services Administration (HRSA)

The Health Resources and Services Administration's mission is to improve and expand access to quality health care for all. HRSA assures the availability of quality health care to low income, uninsured, isolated, vulnerable and special needs populations and meets their unique health care needs.

8.3.7 5. 6. 7.

Exercise ___ is the Federal Agency that runs the Medicare and Medicaid programs. Information from ______'s research helps people make more informed decisions and improve the quality of health care services. The ____ is the United States government's principal agency for protecting the health of all Americans.

Answers: 5. CMS 6. AHRQ 7. DHSS

8.4 8.4.1

Government Acts and Regulations HIPAA

The Health Insurance Portability & Accountability Act of 1996 (August 21), Public Law 104-191, which amends the Internal Revenue Service Code of 1986. Also known as the Kennedy-Kassebaum Act.

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Effective compliance will require organization-wide implementation. Compliance is required for the Privacy Rule on April 14."user-based. 2000.fines up to $25K for multiple violations of the same standard in a calendar year -. health plans. Steps will include:            Building initial organizational awareness of HIPAA Comprehensive assessing of the organization's information security systems. for many of us. More specifically. WHO IS AFFECTED? All healthcare organizations. 2000. information systems vendors. 2002.00a Page 104 of 150 . employers. policies and procedures Developing an action plan with deadlines and timetables Developing a technical and management infrastructure to implement the plan Implementing a comprehensive action plan. 2003. health plans and health care providers Security standards protecting the confidentiality and integrity of "individually identifiable health information. Let's try to make "Administrative Simplification" simple! HIPAA's "Administrative Simplification" provision is composed of four parts. So the compliance date for that rule is October 16. an organization with a computer network will be required to implement one or more security authentication access mechanisms ." Many of the rules and standards are still 65736839. and universities. the effective date is 60 days after a rule is published. or adapting. but due to minor glitch didn't become effective until April 14. and Protection of confidentiality and security of health data through setting and enforcing standards. processes.External Agents ___________________________________________________________________   Improved efficiency in healthcare delivery by standardizing electronic data interchange. Required compliance responses aren't standard. including Developing new policies. and procedures Building "chain of trust" agreements with service organization Redesigning a compliant technical information infrastructure Purchasing new. billing agencies.fines up to $250K and/or imprisonment up to 10 years for knowing misuse of individually identifiable health information COMPLIANCE DEADLINES? Most entities have 24 months from the effective date of the final rules to achieve compliance. Normally. cause more confusion than clarity." "role-based. each of which have generated a variety of "rules" and "standards. service organizations. administrative and financial data Unique health identifiers for individuals. For example. The Transactions Rule was published on August 17. because organizations aren't. we'll explore the next level of HIPAA . information systems Developing new internal communications Training and enforcement Now.specifics that. clearinghouses." past. This includes all health care providers. including: -. life insurers. ARE THERE PENALTIES? HIPAA calls for severe civil and criminal penalties for noncompliance. present or future. employers. 2001. HOW WILL WE BE AFFECTED? Broadly and deeply." and/or "context-based" access .depending on its network environment. even 1-physician offices. HIPAA calls for:    Standardization of electronic patient health. The Privacy Rule was published on December 28. public health authorities.doc Ver 0.

conducive to error and costly. In addition. and non-repudiation. which HIPAA sees as confusing. Even more confusing. and related transactions. but to all individual health information that is maintained or transmitted. The Security standard mandates safeguards for physical storage and maintenance. However. this is intended to reduce mistakes. duplication of effort and costs. when final. SECURITY OF HEALTH INFORMATION & ELECTRONIC SIGNATURE STANDARDS The new Security Standard will provide a uniform level of protection of all health information that is  housed or transmitted electronically and that  Pertains to an individual. Virtually all health plans will have to adopt these standards. symptoms and actions taken must become uniform. Implementing a national standard will mean we will all use one format. It applies not only to the transactions adopted under HIPAA. Fortunately. the code sets proposed as HIPAA standards are already used by much health plans. coding systems that describe diseases. Again. claim status. as well as their causes. they will have to contract with a clearinghouse to provide translation services. clearinghouses and providers. HEALTH PLANS and PATIENTS The current system allows us to have multiple ID numbers when dealing with each other. coordination of benefits.External Agents ___________________________________________________________________ in the "proposed" (by DHHS) stage. The proposed rule requires use of specific electronic formats developed by ANSI. health providers and plans use many different electronic formats. organizations that use Electronic Signatures will have to meet a standard ensuring message integrity. For example. the Electronic Signature standard applies only to the transactions adopted under HIPAA. enrollment and disenrollment. injuries. in the long run. Health organizations also must adopt STANDARD CODE SETS to be used in all health transactions. user authentication. first injury reports. for most transactions except claims attachments and first reports of injury. health plan eligibility. thereby "simplifying" and improving transaction efficiency nationwide. transmission. The four parts of Administrative Simplification are:  ELECTRONIC HEALTH TRANSACTIONS STANDARDS  UNIQUE IDENTIFIERS  SECURITY & ELECTRONIC SIGNATURE STANDARDS  PRIVACY & CONFIDENTIALITY STANDARDS ELECTRONIC HEALTH TRANSACTIONS STANDARDS The term "Electronic Health Transactions" includes health claims. and other health problems.doc Ver 0. Today. which should ease the transition. 65736839. payments for care and health plan premiums. It is expected that standard identifiers will reduce these problems. the American National Standards Institute. Providers using non-electronic transactions are not required to adopt the standards. EMPLOYERS. UNIQUE IDENTIFIERS FOR PROVIDERS.00a Page 105 of 150 . Proposed regulations for these exceptions are not yet out. All parties to any transaction will have to use and accept the same coding. and access to individual health information. even if a transaction is on paper or by phone or FAX. although if they don't. will often have different compliance deadlines. the rules. however. most are expected to become "final" rules within the year 2000.

8. What Is the Continuation Health Law? 65736839.000 comments and plans to issue guidelines and clarification of the final rule in response. PRIVACY AND CONFIDENTIALITY The Final Rule for Privacy was published just as President Clinton was leaving office. 2001. on December 28. depending on the needs and technologies in place.00a Page 106 of 150 . Also. privacy is about whom has the right to access personally identifiable health information. and fighting health care fraud and abuse. terminated employees or those who lose coverage because of reduced work hours may be able to buy group coverage for themselves and their families for limited periods of time.2 CORBA Health insurance programs allow workers and their families to take care of essential medical needs. These programs can be one of the most important benefits provided by an employer. That changed in 1986 with the passage of health benefit provisions in the Consolidated Omnibus Budget Reconciliation Act (COBRA). so the Congressional Review period didn't begin until February. your health plan must give you a notice stating your right to choose to continue benefits provided by the plan.  Accountability: Under HIPAA.  establish new criminal and civil sanctions for improper use or disclosure. The new regulation reflects the five basic principles outlined at that time:  Consumer Control: The regulation provides consumers with critical new rights to control the release of their medical information  Boundaries: With few exceptions. solutions will vary from business to business.4. no transactions adopted under HIPAA currently require an electronic signature.  give patients new rights to access their medical records and to know who else has accessed them. You have 60 days to accept coverage or lose all rights to benefits. you may be required to pay for the coverage. pushing the effective date of the rule until April 14. including treatment and payment.External Agents ___________________________________________________________________ The Security Standard does not require specific technologies to be used. there will be specific federal penalties if a patient's right to privacy is violated. In general. The Privacy standards:  limit the non-consensual use and release of private health information. regardless of whether the information is or has been in electronic form. improving the quality of care. The rule covers all individually identifiable health information in the hands of covered entities.  Public Responsibility: The new standards reflect the need to balance privacy protections with the public responsibility to support such national priorities as protecting public health. 2001. an individual's health care information should be used for health purposes only. for the first time. conducting medical research.  Security: It is the responsibility of organizations that are entrusted with health information to protect it against deliberate or inadvertent misuse or disclosure. 2003 for most covered entities. Once COBRA coverage is chosen. Compliance will be required on April 14. DHHS Secretary Tommy Thompson used the time to solicit additional comments during March.  establish new requirements for access to records by researchers and others. Now. If you are entitled to COBRA benefits. A paperwork glitch delayed notification of Congress. DHHS received over 11. There was a time when group health coverage may have been terminated when a worker lost his job or changed employment.doc Ver 0.  restrict most disclosure of health information to the minimum needed for the intended purpose.

doc Ver 0. COBRA establishes specific criteria for plans. beneficiaries and events. It does. however. Under COBRA. A qualified beneficiary may be an employee. fiduciary standards and enforcement. however. independent contractors and directors. the term employees also include agents. ERISA neither establishes minimum standards or benefit eligibility for welfare plans nor mandates the type or level of benefits offered to plan participants. It is ordinarily less expensive. apply to plans sponsored by the Federal government and certain church-related organizations.00a Page 107 of 150 . though. COBRA contains provisions giving certain former employees. since usually the employer pays a part of the premium for active employees while COBRA participants generally pay the entire premium themselves. as well as self-employed individuals. The law generally covers group health plans maintained by employers with 20 or more employees in the prior year. such as dental and vision care Life insurance. is not covered under COBRA. than individual health coverage. spouses and dependent children the right to temporary continuation of health coverage at group rates. the employee's spouse 65736839. The law does not. It applies to plans in the private sector and those sponsored by state and local governments. but only if they are eligible to participate in a group health plan. Who Is Entitled to Benefits? There are three elements to qualifying for COBRA benefits. Group health coverage for COBRA participants is usually more expensive than health coverage for active employees.External Agents ___________________________________________________________________ Congress passed the landmark Consolidated Omnibus Budget Reconciliation Act (COBRA) health benefit provisions in 1986. retirees. which initiate the coverage. reimbursement or combination of these. Group health plans sponsored by private sector employers generally are welfare benefit plans governed by ERISA and subject to its requirements for reporting and disclosure. health maintenance organization. however. however. The law amends the Employee Retirement Income Security Act (ERISA). This coverage. Plan Coverage Group health plans for employers with 20 or more employees on more than 50 percent of the working days in the previous calendar year are subject to COBRA. is only available in specific instances. Beneficiary Coverage A qualified beneficiary generally is any individual covered by a group health plan on the day before a qualifying event. For this purpose. Medical benefits provided under the terms of the plan and available to COBRA beneficiaries may include:  inpatient and outpatient hospital care  physician care  surgery and other major medical benefits  prescription drugs  any other medical benefits. self-funded pay-as-you-go basis. the Internal Revenue Code and the Public Health Service Act to provide continuation of group health coverage that otherwise might be terminated. The term "employees" includes all full-time and part-time employees. require that these plans have rules outlining how workers become entitled to benefits. a group health plan ordinarily is defined as a plan that provides medical benefits for the employer's own employees and their dependents through insurance or another mechanism such as a trust.

create rights and obligations for employers. Qualifying Events Termination Reduced Hours Beneficiary Employee Spouse Dependent Child Spouse Dependent child Coverage 18 months Employee entitled to Medicare Divorce or legal separation Death of covered employee 36 months Loss of "dependent child" Dependent status child Figure: 2 Periods of Coverage Your Rights: Notice and Election Procedures 36 months COBRA outlines procedures for employees and family members to elect continuation coverage and for employers and plans to notify beneficiaries. and in certain cases. the retired employee's spouse and dependent children. The type of qualifying event will determine who the qualified beneficiaries are and the required amount of time that a plan must offer the health coverage to them under COBRA. except for COBRA continuation coverage. Qualified beneficiaries have the right to elect to continue coverage that is identical to the coverage provided under the plan.External Agents ___________________________________________________________________ and dependent children.00a Page 108 of 150 . The types of qualifying events for employees are:  voluntary or involuntary termination of employment for reasons other than "gross misconduct" reduction in the number of hours of employment The types of qualifying events for spouses are:  Termination of the covered employee's employment for any reason other than "gross misconduct"  Reduction in the hours worked by the covered employee  Covered employee's becoming entitled to Medicare  Divorce or legal separation of the covered employee  Death of the covered employee The types of qualifying events for dependent children are the same as for the spouse with one addition: loss of "dependent child" status under the plan rules as shown in Figure 1. A plan.doc Ver 0. an individual to lose health coverage. at its discretion. a retired employee. Qualifying Events "Qualifying events" are certain types of events that would cause. Employers and plan administrators have an obligation to 65736839. may provide longer periods of continuation coverage. and plan administrators and qualified beneficiaries. The qualifying events contained in the law.

This period is measured from the later of the coverage loss date or the date the notice to elect COBRA coverage is sent. A notice must be provided within 60 days of a disability determination and prior to expiration of the 18-month period of COBRA coverage. First. A qualified beneficiary must notify the plan administrator within 60 days after events such as divorce or legal separation or a child's ceasing to be covered as a dependent under plan rules. Disabled beneficiaries must notify plan administrators of Social Security disability determinations.00a Page 109 of 150 . Qualified beneficiaries have a 60-day period to elect whether to continue coverage. their spouses and newly hired employees informing them of their rights under COBRA and describing provisions of the law. upon notification of a qualifying event. Plan administrators are responsible for determining whether these qualifying events have occurred. COBRA information also is required to be contained in the summary plan description (SPD) which participants receive.External Agents ___________________________________________________________________ determine the specific rights of beneficiaries with respect to election. There are two special exceptions to the notice requirements for multi-employer plans. qualified beneficiaries and plan administrators when a qualifying event occurs. 65736839. Notice Procedures General Notices An initial general notice must be furnished to covered employees. Specific Notices Specific notice requirements are triggered for employers. employers are relieved of the obligation to notify plan administrators when employees terminate or reduce their work hours. reduced hours of employment or entitlement to Medicare. termination. the time frame for providing notices may be extended beyond the 14. Multi-employer plans may provide for a longer period of time. These beneficiaries also must notify the plan administrator within 30 days of a final determination that they are no longer disabled. Plan administrators must automatically furnish the SPD booklet 90 days after a person becomes a participant or a beneficiary begins receiving benefits or within 120 days after the plan is subject to the reporting and disclosure provisions of the law. must automatically provide a notice to employees and family members of their right to elect COBRA coverage.and 30-day requirements if allowed by plan rules. Employers must notify plan administrators within 30 days after an employee's death. notification and type of coverage options. COBRA coverage is retroactive if elected and paid for by the qualified beneficiary. Plan administrators. Second. ERISA requires employers to furnish modified and updated SPDs containing certain plan information and summaries of material changes in plan requirements.doc Ver 0. Election The election period is the time frame during which each qualified beneficiary may choose whether to continue health care coverage under an employer's group health plan. The notice must be provided in person or by first class mail within 14 days of receiving information that a qualifying event has occurred.

vision and prescription benefits under single or multiple plans maintained by the employer. that individual has the right to elect to continue coverage in any of the three health plans. A parent or legal guardian may elect on behalf of a minor child. except where they are mandated by law in which case they become core benefits. a stockbroker. Individuals do not have to be given the option to elect just the non-core benefits unless those were the only benefits carried under that particular plan before a qualifying event. Each qualified beneficiary.External Agents ___________________________________________________________________ A covered employee or the covered employee's spouse may elect COBRA coverage on behalf of any other qualified beneficiary.. She is not entitled to COBRA coverage with the plan of RST. a secretary with six years of service. has health coverage through his wife's plan sponsored by the XYZ Co. David may purchase health coverage with the plan of his former wife's employer. however. John is fired for a reason other than gross misconduct and his health coverage is terminated. For example. Example 3: RST.. John may elect and pay for a maximum of 18 months of coverage by the employer's group health plan at the group rate. Then. which has no health plan. A waiver of coverage may be revoked by or on behalf of a qualified beneficiary before the end of the election period. Assuming a qualified beneficiary had been covered by three separate health plans of his former employer on the day preceding the qualifying event. If a plan provides both core and non-core benefits. 65736839. the plan need only provide continuation coverage beginning on the date the waiver is revoked. How COBRA Coverage Works Example 1: John Q. individuals may generally elect either the entire package or just core benefits. she has the right to elect and receive coverage under the old plan for COBRA purposes because the new plan limits benefits for pre-existing conditions. since the firm had fewer than 20 employees in 1987 and is not subject to COBRA requirements. Example 4: Jane W. The health plan of the chemical company has a pre-existing condition clause for maternity benefits. Core benefits include all other benefits received by a beneficiary immediately before qualifying for COBRA coverage. which maintained an insured group health plan for its 10 employees in 1987 and 1988. a beneficiary may have had medical. participates in the group health plan maintained by the ABC Co.00a Page 110 of 150 . Even though Jane signs up for the new employer's plan. Inc. leaves in June 1988 to take a position with a competing firm. Covered Benefits Qualified beneficiaries must be offered coverage identical to those received immediately before qualifying for continuation coverage. hospitalization. Non-core benefits are vision and dental services.doc Ver 0. left brokerages firm in May 1990 to take a position with a chemical company. David is entitled to a maximum of 36 months of COBRA coverage. She was five months pregnant at the time. Example 2: Day laborer David P. Mary H. David loses his health coverage when he and his wife become divorced. dental. Inc. may independently elect COBRA coverage. is a small business. Since in this case divorce is the qualifying event under COBRA. A beneficiary may then reinstate coverage.

00a Page 111 of 150 . including both the portion paid by employees and any portion paid by the employer before the qualifying event.doc Ver 0. is not available if the beneficiary ends COBRA coverage before reaching the maximum period of entitlement. it must be offered to you. the premium for those additional months may be increased to 150% of the plan's total cost of coverage. The premium is generally not at a group rate. or a second qualifying event during the initial period of coverage. however. the 18-month period is expanded to 29 months. If a qualified beneficiary is determined under Title II or XVI of the Social Security Act to have been disabled at the time of a termination of employment or reduction in hours of employment and the qualified beneficiary properly notifies the plan administrator of the disability determination. If this option is available from the plan under COBRA. The premium cannot exceed 102 percent of the cost to the plan for similarly situated individuals who have not incurred a qualifying event. plus two percent for administrative costs. For disabled beneficiaries receiving an additional 11 months of coverage after the initial 18 months. Premiums reflect the total cost of group health coverage. In this case. Premiums due may be increased if the costs to the plan increase but generally must be fixed in advance of each 12-month premium cycle. however. 65736839. Certain qualifying events. COBRA does not prohibit plans from offering continuation health coverage that goes beyond the COBRA periods. Duration of Coverage COBRA establishes required periods of coverage for continuation health benefits. The conversion option. the option must be given for the beneficiary to enroll in a conversion health plan within 180 days before COBRA coverage ends. Paying for COBRA Coverage Beneficiaries may be required to pay the entire premium for coverage. Some plans allow beneficiaries to convert group health coverage to an individual policy.External Agents ___________________________________________________________________ A change in the benefits under the plan for active employees may apply to qualified beneficiaries. COBRA beneficiaries generally are eligible to pay for group coverage during a maximum of 18 months for qualifying events due to employment termination or reduction of hours of work. Although COBRA specifies certain maximum required periods of time that continued health coverage must be offered to qualified beneficiaries. may provide longer periods of coverage beyond those required by COBRA. Beneficiaries also may change coverage during periods of open enrollment by the plan. The plan must allow you to pay premiums on a monthly basis if you ask to do so. Coverage begins on the date that coverage would otherwise have been lost by reason of a qualifying event and can end when: The last day of maximum coverage is reached Premiums are not paid on a timely basis The employer ceases to maintain any group health plan Coverage is obtained with another employer group health plan that does not contain any exclusion or limitation with respect to any pre-existing condition of such beneficiary A beneficiary is entitled to Medicare benefits Special rules for disabled individuals may extend the maximum periods of coverage. may permit a beneficiary to receive a maximum of 36 months of coverage. A plan.

when an employer's obligation to maintain health benefits under FMLA ceases. If the claim is denied notice of denial must be in writing and furnished generally within 90 days after the claim is filed.). The notice should state the reasons for the denial. Coverage provided under the FMLA is not COBRA coverage. For example. is not obligated to send monthly premium notices. Employment Standards Administration. Claims Procedures Health plan rules must explain how to obtain benefits and must include written procedures for processing claims. such as when an employee notifies an employer of his or her intent not to return to work. You have 60 days to appeal a denial and must receive a decision on the appeal within 60 days after that unless the plan provides for a special hearing.00a Page 112 of 150 . only on a periodic basis. You should submit a written claim for benefits to whomever is designated to operate the health plan (employer. and FMLA leave is not a qualifying event under COBRA. Department of Labor. which meets. 65736839. The United States Public Health Service administers the continuation coverage law as it affects public sector health plans. listed in most telephone directories under U. Coordination with Other Benefits The Family and Medical Leave Act (FMLA). 1993. etc. the due date for the month of January could not be prior to January 1 and coverage for January could not be cancelled if payment is made by January 31. Premiums for successive periods of coverage are due on the date stated in the plan with a minimum 30-day grace period for payments. There can be charges up to 25 cents a page for copies of plan rules. Payment generally must cover the period of coverage from the date of COBRA election retroactive to the date of the loss of coverage due to the qualifying event. Further information on FMLA is available from the nearest office of the Wage and Hour Division. requires an employer to maintain coverage under any "group health plan" for an employee on FMLA leave under the same conditions coverage would have been provided if the employee had continued working. Role of the Federal Government Continuation coverage laws are administered by several agencies. Claims procedures are to be included in the SPD booklet. The Departments of Labor and Treasury have jurisdiction over private sector health plans. Complete plan rules are available from employers or benefits offices.doc Ver 0. The due date may not be prior to the first day of the period of coverage.External Agents ___________________________________________________________________ The initial premium payment must be made within 45 days after the date of the COBRA election by the qualified beneficiary. any additional information needed to support the claim and procedures for appealing the denial. plan administrator. COBRA beneficiaries remain subject to the rules of the plan and therefore must satisfy all costs related to deductibles. however. A COBRA qualifying event may occur.S. Government. must make the decision. Contact the plan administrator for more information on filing a claim for benefits. however. or a group. catastrophic and other benefit limits. Premiums for the rest of the COBRA period must be made within 30 days after the due date for each such premium or such longer period as provided by the plan. The plan. effective August 5.

Be sure to periodically contact the health plan to find out about any changes in the type or level of benefits offered by the plan. it is returned to the HealthCare Provider along with an explanation of what was wrong.5 Clearing Houses A HealthCare Transaction Clearinghouse performs auditing services on insurance claims. COBRA 3. If errors are detected. Exercise HIPAA Means Health Insurance Portability & Affordability Act. True 8. Net result: Improved cash flow. 8. This is a service that is continually under development.1 Benefits Of A Clearinghouse  Cash Flow If a HealthCare Provider were to send claims through the mail. Most of the specific rules on COBRA benefits can be found there or with the person who manages your health benefits plan. While we try to keep the information timely and accurate. syntax. ______ Contains provisions giving certain former employees the right to temporary continuation of health coverage at group rates. The HealthCare Provider may then correct the related errors and resubmit for another pass.doc Ver 0. 8. 3. False 2. 65736839. down from 4-8 weeks on paper claims. A Clearinghouse collapses the wait cycle into an average of 5-21 days. The Department of Labor maintains this article to enhance public access to the Department's information. many weeks would pass before he would receive mail notification that errors were holding up payment release on his submitted claims. If a claim is determined to be free of typographical. and logistical content errors. Say True or False.3 1. it is forwarded to the insurance company responsible for payment. A good starting point is reading your plan booklet. Improved efficiency in healthcare delivery by standardizing electronic data interchange is a main feature in HIPAA.5. Answers: 1. This process may be repeated until the claim passes the inspection. COBRA creates an opportunity for persons to retain this important benefit. we make no guarantees. We will make an effort to correct errors brought to our attention.External Agents ___________________________________________________________________ Conclusion Rising medical costs have transformed health benefits from a privilege to a household necessity for most Americans. Say True or False.00a Page 113 of 150 . 2. Workers need to be aware of changes in health care laws to preserve their benefit rights.4.

Coding is crucial in determining the income of a HealthCare Provider. A clearinghouse serves as a liaison to the HealthCare Provider.2 Clearinghouse versus Direct Filing Using A Clearinghouse Routinely check for as many as 10.000 combinations of errors. Then rejection occurs. Some clearinghouses though. In many cases claims just "sit there" until a tracer or formal complaint is received. direct filing to insurance companies offers potentially hard to detect disadvantages to U. and yet others in-between somewhere.50 per claim. But clearinghouses can typically access hundreds of insurance companies through a single port of entry from the office of the HealthCare Provider. a clearinghouse has nothing to gain by delaying submissions or other operational errors. When the claim travels electronically through a clearinghouse. Instant notification back to the Provider. others nothing.00a Page 114 of 150 . HealthCare Providers using the free or low cost software distributed by some insurance companies are subject to biased auditing without knowing so. Typically. Insurance companies tend to "pick" on some HealthCare Providers and not on others.000 . 8. have strong ties with insurance companies that result in biased editing. HealthCare Providers. This may go unnoticed by incompetent or negligent staff inside the office of the HealthCare Provider.30. but most are not reported back to the HealthCare Provider. Direct Filing Same. Topic Audit Logic Unbiased Processing Clearly. Today's HealthCare Clearinghouse market is very confusing. since the software may reject certain coding combinations during data entry.5. Some clearinghouses charge $0. 65736839. Audits performed on claims are not critiqued in favor of the insurance company with regard to how claims are coded. Filing a claim to an insurance company direct is almost reminiscent of allowing the IRS to file your tax return. these instances are greatly reduced.External Agents ___________________________________________________________________  Guaranteed Delivery Insurance Companies often claim not having received claims that HealthCare Providers send through the mail.doc Ver 0. The industry is riddled with organizations that are exceptionally difficult to decipher.  Connectivity Some insurance companies offer direct filing software. A clearinghouse has everything to gain by HealthCare Providers getting paid quickly and collecting as much of a submitted claim value as possible.S. Insurance companies have everything to gain by delaying payment to HealthCare Providers.

00a Page 115 of 150 . dental. Exercise List down the Benefits of a Clearinghouse.  Type 2  Type 3 8.doc Ver 0. health.External Agents ___________________________________________________________________ As indicated. residents of this state in connection with life. As Type 1 clearinghouses developed "rebate" income. standard working relationship with insurance companies Unbiased. to whom services are rendered.5. They typically fall into one of three possible group types. Typically competitive in cost and superior in service.4 1. most income derives from insurance companies and is formally referred to as "rebates". Type 3 clearinghouses utilize Type 2 gateways for transporting claims.6 Third Party Administrators Third Party Administrator is an entity required to make or responsible for making payment on behalf of a group health plan. Type 2 clearinghouses followed up by negotiating rebates as well. Unbiased and "rebate" free. Answers: 1. A HealthCare Transaction Clearinghouse performs auditing services on ___________ _______. Insurance companies typically do not charge anything to receive claims. however. all clearinghouses are not created equal. Insurance Claims. close affiliation with insurance companies Unbiased. Guaranteed Delivery & Connectivity. 8. "Administrator" means any person who adjusts or settles claims on. 2. 8. 2. Rebates.5.3 Clearinghouse Income  Type 1 Biased. Type 3 clearinghouses "lease" Type 2 gateways to insurance companies at volume driven rates. to understand how clearinghouses make their money. but render unique and superior audits resulting in improved services at a lower cost to the HealthCare Provider. Primary income is derived from the submitting HealthCare Provider.   It may be helpful. or disability insurance or self-insurance programs. close affiliation with leading Type 2 clearinghouses. thus avoiding the typical enormous overhead of Type 2 clearinghouses. imply that something was initially received. The following chart will illustrate all the groups Clearinghouse Types  Type 1 Type 2 Type 3 Biased processing. "Administrator" does not include any of the following: 65736839. Cash Flow.

16 of the Revised Code. Any health-insuring corporation holding a certificate of authority of the Revised Code or an insurance company that is authorized to write life or sickness and accident insurance in this state.  Fail to disclose in written form the method of collecting and holding any plan sponsor's funds. identifying what each fixed cost includes.7 Specialized Adjudication Engines/Companies Adjudicator A powerful engine that links to the existing software equipped with simple Boolean rules. The system contains the most commonly used routines to analyze a healthcare claim and one can also write specific rules required for adjudicating the claims. Features: Repricing 65736839. upon application. to the plan sponsor all of the following: All fixed plan costs. at least once annually. An administrator who has been licensed or certified by the state of the administrator's domicile under a statute or rule of the Revised Code shall.doc Ver 0. The names of all insurance payers providing protection for the plan sponsor's plans.00a Page 116 of 150 . The aggregate excess insurance stop-loss attachment point factors. or provide administrative services to. dental. and any ownership relationship of five per cent or more between the administrator and such insurance payers. No person shall solicit a plan or sponsor of a plan to act as an administrator for.01 to 3959. Any person who administers pension plans for the benefit of the person's own members or employees or administers pension plans for the benefit of the members or employees of any other person. Levels of the specific excess insurance stop-loss deductible. Any person that administers an insured plan or a self-insured plan that provides life. No administrator shall do any of the following:  Use plan sponsor funds for any purpose or purposes not specifically set forth in written form by the administrator. that enables to conquer the mysticism of Claims Adjudication.  Fail to disclose in written solicitation material and on an on-going basis. health. a plan or sponsor of a plan that is either domiciled in this state or has its principal headquarters or principal administrative office in this state unless the person is duly licensed under sections 3959.External Agents ___________________________________________________________________    An insurance agent or solicitor licensed in this state whose activities are limited exclusively to the sale of insurance and who does not provide any administrative services. or disability benefits exclusively for the person's own members or employees. be licensed without testing.  Fail to remit insurance company premiums within the policy period or within the time period agreed to in writing between the insurance company and the administrator.   Administrators may be tested and shall be licensed by the superintendent of insurance in accordance with rules adopted by the superintendent. provided the state of domicile recognizes and grants licenses to administrators of this state who have obtained licenses under such sections. 8. Any person who administers or operates the workers' compensation program of a selfinsuring employer under of the Revised Code. including any minimum attachment point factors.

If you process claims that require different fee schedules. After receiving a desktop review summary. The applicant's documentation usually consists of.1 Accreditation Agencies The Accreditation Process Organizations applying for accreditation participate in a process that entails a rigorous review occurring in four phases. which consists of completing the application forms and supplying supporting documentation.00a Page 117 of 150 . contracts. This system comes equipped with "AccuChecker for Windows".9. consultation. as well as plan management and customer service. the leading accreditation organization for traditional health insurers).1 Desktop Review In the desktop review process. These phases include the following: 8.doc Ver 0. formal policies and procedures. 8. 8. case installation and communication. As a full-service agency. modifiers and diagnoses Detects unbundling and upcoding Allows you to reduce levels of service Alerts of potential fraudulent billing Prepares an explanation of benefits with messages specific to your operation. and program descriptions and plans for departments such as quality management and credentialing. Once the application and base fee are received by URAC (The American Accreditation Healthcare Commission/Utilization Review Accreditation Commission (URAC).9. but is not limited to. 65736839. serve and renew policies. sample template letters. diagnoses and the Medicare fee schedule. like for example Workers Compensation cases. "AccuChecker for Windows" has the 2001 tables of procedures and ICD-9 codes. resolve complex service issues. the applicant usually must provide additional documentation clarifying any pending issues. in an effort to maximize cost containment and fairness in adjudicating claims. negotiation. They are the people who work behind the scenes to reduce administrative hassles. computing the amount approved according to established fee Schedules and provider's contractual agreement Gives you the tools to automate correspondence with patients and providers AccuChecker is one such Adjudication Engine. also uses the HFCA published guidelines for medical procedures. the system allows you to insert additional files with the information needed. a comprehensive database that contains procedures. they provide valuable services. procedures. and preserve the integrity of brokerclient relationships. including licensing and appointment with insurance payer. usually takes several months. purchase. position descriptions.External Agents ___________________________________________________________________ Validates eligibility of patients.9 8. one or more full-time URAC reviewers analyze the applicant's documentation in relation to the URAC standards.8 General Agents They provide end-to-end connectivity that allows brokers and their clients to shop.1. organizational charts. The initial phase "Building the Application". enroll. the remaining three phases of the accreditation process cover a period of approximately three to six months. supporting brokers in plan development.

Complaints against an Accredited Company 65736839. which has the authority to grant accreditation.. denied accreditation.00a Page 118 of 150 . 8. When these follow-up activities are complete.1. audits are conducted and personnel and credentialing files analyzed. a follow-up executive summary is submitted to URAC's committees for a possible change to full accreditation. An accreditation recommendation is then forwarded to URAC's Executive Committee.4 Accreditation Status Applicants who successfully meet all requirements are awarded a full two-year accreditation. 8.9.9. Ongoing Compliance with the Standards Accredited organizations must continue to remain in compliance with the applicable standards throughout the accreditation cycle. This will help the applicant differentiate its various products in the health care market and target a variety of current and potential clients. its accreditation will likely be rescinded. Each accredited site is given its own certificate. those that have not yet implemented their program or have not had at least six months of operational experience at the time of the onsite review.2 Onsite Review After the desktop review is complete. or choose to withdraw. Conditional accreditation may also be awarded to companies determined to be "start-ups".g. During this review. Conditional accreditation may be awarded to applicants who have appropriate documentation. The committee review process begins with a written summary documenting the findings of the desktop and onsite reviews. attesting to the program the organization is accredited for. If an accredited company is unable to comply with URAC Standards. This summary is submitted to URAC's Accreditation Committee for evaluation with discussion with the review team as needed. e. Organizations that are unable to meet URAC standards may be placed on corrective action status. and an accreditation certificate is issued to each company site that participated in the accreditation review. the Executive Committee makes a final accreditation determination. carried out by the same team that performed the desktop review. management is interviewed about the organization's programs and staff is observed performing its duties.1. URAC reviewers also share "best practices" and provide other helpful guidance. After reviewing the summary and considering the Accreditation Committee's recommendation.doc Ver 0. Accreditation Certificates A certificate of accreditation is awarded to accredited organizations. Accredited organizations also provide copies of accreditation certificates to regulators in states where URAC accreditation is deemed. the accreditation review team conducts an onsite review to verify compliance with the standards. Education and quality management programs are reviewed in detail as well. but incomplete implementation of certain policies and procedures.1. In addition.9.3 Committee Review The last phase in the accreditation process is a review by two URAC committees that include professionals from a variety of areas in health care as well as industry experts selected from or chosen by URAC's member organizations. During the onsite visit. Follow-up activities for organizations receiving conditional accreditation or corrective action may include submission of additional or revised documentation and another onsite review.External Agents ___________________________________________________________________ 8.

Because only one policy is issued for the entire group. For this reason.00a Page 119 of 150 . members purchase individual insurance directly from an insurance company. onsite visits are not "required" during the application process and a telephone interview of corporate officials is conducted instead. Individual health insurance is a type of policy that covers the medical expenses of only one person. URAC's model of performing accreditation reviews allows the Accreditation Reviewers to develop an in-depth knowledge of the organization under review and provides a mechanism for the applicant to receive on-going feedback regarding the application and review findings. 65736839. After an investigation of each complaint. This is generally done through a series of medical questions and/or a physical exam. The letter of receipt will include confidential access codes assigned to the applicant that are used to access the secure. the initial cost of establishing group coverage is lower than the cost of issuing a separate policy to each person. because group insurance allows the insurer to spread the risk over a larger number of people. With group health insurance. online formal application which contains questions specifically related to the Standards. Accreditation Cycle and Reaccreditation URAC accreditation is granted for two years starting the first day of the month following URAC's Executive Committee approval. Member’s risk potential will determine whether he qualifies for insurance and how much the insurance will cost. with the sponsoring employer or association paying all or part of the premium. and 2) the formal application. Once the pre-pay is processed. URAC may sanction an accredited company. Complaints may originate from consumers. the formal application will be assigned to an Accreditation Reviewer. and presentation of the application to the URAC committees. Unlike other URAC accreditation programs. Sanctions may range from a letter of reprimand to revocation of accreditation. providers or regulators. which may or may not include an onsite visit.External Agents ___________________________________________________________________ URAC has a grievance procedure for investigation of complaints about an accredited company. In certain circumstances.doc Ver 0. URAC will send the primary contact person a letter and/or email confirming receipt of the preapplication. URAC first requires applicants to submit a “pre-applications” including payment information and general information about the company and it’s Web site. Once completed. URAC reserves the right to conduct an onsite review if the telephone interview and formal application are inconclusive. a single policy covers the medical expenses of many different people (a group) instead of covering just one person. When they apply for individual insurance. Employer-sponsored plans and associations are among the most common sources of group health insurance. depending on the nature and frequency of the violations. Web Site Accreditation Process The Web site accreditation process has some notable differences from the other accreditation programs. Accredited companies seeking reaccreditation must submit the reaccreditation application to URAC at least four months before the accreditation expiration date or six months prior to expiration if the accredited company is a network reapplying for Health Plan or Health Network accreditation. Individual insurance is somewhat more risky for insurers than group insurance. URAC will initiate the formal application process. The Accreditation Reviewer will follow the formal application through the accreditation process and is the same reviewer who will conduct all activities associated with the review process -desktop review. The application process is divided into two distinct phases: 1) the pre-application. Unlike group insurance. onsite review. individual insurance is generally more difficult to obtain and more costly than group insurance. they are evaluated in terms of how much risk they present to the insurance company.

Actual rebate value is decided when the contract is set up and varies over a wide range depending on the contract and manufacturer. Various inclusion/exclusion rules are applied. along with the business rules from the contracts and summary files are obtained which form the input to the invoicing stage. Any drug on the NDC list can be covered under the contract (but usually very costly and very rarely used drugs are not part of rebate contract). for all the products they wish to add to preferred drug list. a set of jobs does the actual rebate amount calculations. 65736839. client.doc Ver 0. Once the claim is adjudicated. The premium for group insurance is calculated based on characteristics of the group as a whole. his claim is adjudicated online by the Real time Adjudication System. contract. product indicator etc. The specific policy provisions are all determined in advance. 8. which is an independently managed US wide database for drugs. The Volume Discount System runs on a quarterly basis. based on the manufacturer. In the invoicing stage. These limits are decided at the contract level and can be directly proportional to the number of drugs sold or can be based upon the market-share value for that drug across all the competitor drugs. regarding rebates that can be obtained from the individual manufacturers when drugs bought under health insurance policies cross pre-defined limits. The invoice amounts and the details are communicated to the manufacturing companies. The drug information is obtained from First Data Bank. Invoices for the dollar amounts payable by each manufacturer is prepared. but this plan attracts higher premium. A member can take a plan. the only real disadvantage of group insurance is limited or no freedom to customize the policy to member’s individual needs. it is entered in the database. Whenever a member goes to buy a drug from a pharmacy. either electronically or through postal mails. Health Insurance sets up a contract with each of them. Doctors can prescribe a drug outside this preferred list. The on-line screens are also used to enter the business rules (exclusion & inclusion) that determine the actual set of already adjudicated claims that can be considered for the rebates as defined in the contracts. who to promote the sales. where each person's risk potential is evaluated and used to determine insurability. he has to pay higher Co-pay. but if he buys drug outside the preferred drug network. Formulary and Cost Management Group using VDS on-line transactions only enter all these information.00a Page 120 of 150 . all eligible people can be covered by a group policy regardless of age or physical condition. The policy is typically negotiated between the insurer and the "master" policy owner (employer or association) without any input from the member. In general. A member has to pay standard Co-pay when he buys a preferred drug. such as average age and degree of occupational hazard. This process also generates detailed utilization information to support rebates invoiced. Doctors as well as pharmacies are provided with the preferred drug list (usually on-line). group. Once the rebate checks arrive.10 Drug Manufacturers Health Insurance group identifies potential drug manufactures.External Agents ___________________________________________________________________ Unlike individual insurance. want to put their products on preferred drug list/network. which allows him to buy outside the preferred network for same Co-pay. The contract details of every manufacturer are set up through some process like Volume Discount on-line processes. An extraction job runs on this database every quarter and pulls out those claims for which there are rebate contracts set up. as are the deductible amount and co-payment percentage. the relevant details are entered through Volume Discount Allocation system.

External Agents ___________________________________________________________________ 8.dhhs.os. yourhealthplanonline.com http://www.com http://www. 21.00a Page 121 of 150 .com http://www.com http://www.yourhealthplans. 10. 3.com http://www. 4. 2.nih.nlm.12 References 5.dhhs.cdc.com http://www.com http://www.com 65736839. 24. 14. http://www. 8.iix. 11.insurance.horizon-healthcare. 13.healthinsurance. 18. 16.gov/ http://www. 25. 22. 20.gov/ http://www.accuchecker. 15.html http://www.horizon-healthcare. 12.gov/ http://www.iix.hcfa.yourhealthplans. 6. 17.com http://www. What is the role of Drug Manufacturers in a Healthcare Industry? What are the four parts of Administrative Simplification in HIPAA? 8. 23.hrsa. 19.com http://www.hipaadvisory. List down some of the features of Adjudicators.com http://www.gov/nichsr/nichsr. Explain the role of Third party Administrators.com http://www.alliance-edi.gov http://www.insurance.com http://www.com http://www.com http://www. 9.doc Ver 0.com http://www.11 Review Questions 1.healtheon.alliance-edi.accuchecker. 7.

00a Page 122 of 150 .gov/nichsr/nichs http://www. 33.com http://www.dhhs.com http://www.doc Ver 0. http://www. 32. 29. 30.gov/ r. 27. 28.nlm.com http://www.External Agents ___________________________________________________________________ 26.dhhs.com http://www.gov http://www.cdc.hcfa. 34.hipaadvisory.gov/ http://www.healtheon.healthinsurance. 31.hrsa.html 65736839. yourhealthplanonline.os.gov/ http://www.nih.

Summary ___________________________________________________________________ UNIT .doc Ver 0.IX 9 Summary 9.1 Unit Objectives This unit will summarize the contents of this course material by presenting a detailed description of healthcare industry workflow.2 Workflow The detailed workflow for the healthcare industry can be represented as shown in the Following figure. Figure 4: Detailed Workflow This diagram can be broken down into following stages – 65736839. 9.00a Page 123 of 150 .

to the quote requester. their age.00a Page 124 of 150 . Hospitals and pharmacies are usually contracted on a volume-for-rebate basis. 65736839. claim posting address amongst other things. payment details. network they need to get accreditation 9. it needs to have an agreement with healthcare providers such as doctors. In case of POS and PPO plans. The member only has to pay fixed copay to both the PCP and the specialist.2.2. The PCP will also file a claim on behalf of the member. then things are very simple.2. This referral authorizes the member to seek medical services of a specialist provider. previous medical history. they will have to meet a deductible before they can avail this facility. if a medical condition arises which requires treatment from a specialist. the marketing department of the company creates a quote and presents it to the plan sponsor. But. Also the concept of coinsurance will come into picture. In case of PPO plans the member has the added advantage that he does need to have a PCP for In-network care. But before the providers can become a part of the from the relevant accreditation agencies. hospitals and pharmacies. This data goes into an offer presentation. the flow is a bit more complicated. The member first has to visit his PCP.2 Getting a provider For an insurance company to deliver healthcare services to its members. They collect the required information such as number of members. PCP information (in case of managed care plans). Based on these rates. doctors are contracted by paying them a fixed capitation fee (this is the case for most individual doctors). However. the underwriters validate the rates offered by the marketing department. If this is accepted by the quote requester. The PCP will try to provide as many services as he can. 9. He can go to any provider of his choice. The insurance company guarantees an increased patient volume and they in turn give rate discounts to the members. Now the member is formally enrolled with the insurance company. Usually. then the insurance company pays him a commission based on the size and nature of the deal. If this quote is accepted. the PCP will provide a referral to the member. the member can seek services from out of network providers. income data. He pays the provider then and there and files a claim with the insurance company. The actuaries calculate the rates for the various services to be offered by the insurance company. etc to prepare a quote.3 An Enrolled member wants to seek medical services. If there was any broker involved in the deal. type of plan. In case of managed care plans. However.1 The Beginning: Member wants to purchase insurance The sales and marketing department approaches potential member(s). as in the staff model. member number. Based on their judgment and experience they tailor the rates and prepare the details of plan coverage and commercial agreements.Summary ___________________________________________________________________ 9. then the policy department of the insurance company prepares a policy which has details such as policy number. it is necessary that he should have satisfied his deductible for that particular year. They can also be contracted in the form of an IPA or may be put on the payroll of the insurance company. This is the flow in case of HMO and EPO plans. If the member is enrolled in an Indemnity plan. which is submitted.doc Ver 0.

Summary ___________________________________________________________________ 9. it was the path breaking HMO act of 1973. The federal spending on healthcare also has been on a steady rise. This helps reduce the burden on the insurance company and speeds up the process. As a matter of fact. as otherwise these claims would have to be adjudicated manually. 65736839. The company validates the claims based on various factors (as were detailed out in the unit on claims). In case the claims have incomplete information or the information is ambiguous. Claims adjudication requires a lot of information about various entities such as members. the primary payer takes care of the COB or coordination of benefits. then the claim adjudication is outsourced to a company specializing in adjudication of such claims. Hence the insurance companies try to reduce the time for adjudication by going automatic claim adjudication systems.00a Page 125 of 150 . If the claim is found to be a valid one.4 Member has filed a claim In most cases the claim is first validated for typographical and information errors by clearinghouses. then the member is paid for his expenses. There is usually a rule engine (a software) in place for adjudication. which has since then dominated the market. 9. which paved the way for the managed care model.2. In short claims adjudication requires lot of database interaction and is the most complex of all processes.doc Ver 0. 9. Accreditation agencies such as URAC (The American Accreditation Healthcare Commission/Utilization Review Accreditation Commission) play an important role in ensuring that only qualified providers are able to sell their services in the market.4 References.A. providers. In addition there are several other agencies such as clearinghouses and third party administrators who help the insurance companies deliver better services to the members. If the claims are found to be free of such errors. The federal government too. policy that are stored in their respective databases. The government controlled Medicare and Medicaid are amongst the most important healthcare plans available.5 Effect of external agencies Health insurance is a highly regulated area in the U. He is also sent an EOB detailing the payments made and the reasons for those. the claim examiners do the adjudication manually. The information about the entire processing is usually stored in a database for further reference. NA 9. The turn around time take to process the claims is also an important consideration for members and providers. If the claim requires very specialized processing (and if the rule engine for that is not available with the insurance company). they are sent to the insurance company. plays an important role in shaping the way the industry functions.3 Review Questions. In case of the member having coverage with multiple carries.S. There are several government agencies that help in regulation of the healthcare industry.2. Incorrect claims are returned back to the member (or his PCP whoever has file the claim).

doc Ver 0.Summary ___________________________________________________________________ 65736839.00a Page 126 of 150 .

146 592.408 69. Whereas they are Tax based systems (all providers are government owned) are in vogue in UK/Australia.050.834 10.804 109.819.5 515.444 184.113 500.086 14.752 140.5% in Europe.8 46.749 5.877 1.8 Asia/Pacific Canada Europe Japan Latin America Rest of World United States Total Healthcare Worldwide 42.S. 1998-2003 (Millions of U.988 210.850 48.479 9. Other countries spend less on IT as a % of revenues.505 54. In Germany/ France.314 25.393 411.285 816. there are Insurance-based systems in which providers are subcontracted by the government.5 45.122 17.931 1.1.268.164 417.2 835.867 161.979 3. by Region.979 363.402 66.800 20.606.612 1.964 151.477 141.6 43.917 29.628 289.551 45.1 1.187 40.668 44. 65736839.2 Appendix B: The world Healthcare market and Healthcare IT spending The US healthcare market is predominantly privately run.doc Ver 0.523 442.018 91.403 1.437 266.674 32.259 194.1 Appendix A: Total E-Business Services Forecast for Healthcare Total E-Business Services Forecast for Healthcare.020 293.741.Appendix ___________________________________________________________________ 10 Appendices 10.140 5.201 2.00a Page 127 of 150 .144 13.843.3 Source: Dataquest (January 2000) 10.682 258. Dollars) Healthcare 1998 1999 2000 2001 2002 2003 CAGR (%) 53.756 50.081 81.805 646.829 31. Japan and Australia.090.

Appendix ___________________________________________________________________ Worldwide. but the profit angle is increasingly focused on. Proteomics and Bio technology) revolutionize health care. Healthcare market.doc Ver 0. Other countries spend less on healthcare than the US does because single payer systems tend to have efficiencies in purchasing. a core focus for most governments around the world will continue to grow as newer technologies and sciences (Genomics. Inc) 65736839. (Source: Gartner Research. investment in IT in healthcare is at a low of 3% as compared to an overall average of 6% and 12% for Financial services. less choice to patients and administration efficiencies. Inc) 10.00a Page 128 of 150 .3 Appendix C: The Cash Flux of the US Healthcare Industry Healthcare started in a “not for profit” mindset and that still has influence in decisions made in this sector. (Source: Gartner Research.

US also leads in the IT development of this market.00 $264.Central Benefits For ZZZZ Plan Primary Office Visit Copay: ($5) Specialist Copay: ($5) SPU Surgery Copay: ($0) Hospitalization Copay/A: ($0) Emergency Room Copay: ($35) MH O/P Copay: ($25) 20v/cal Routine Eye Exam Copay: ($5) Routine GYN Exam Copay: ($5) 1v/yr Pediatric Preventive Dental Copay: ($5) Quote ID 7011968 Colorado Composite Rates Single Parent and Child(ren) Couple Family $114. Service Area is determined by the location of the subscriber's primary care doctor. 65736839. (Source: Gartner Research.a whopping number by any standards. Rates will vary for other service areas. 70% of the Federal budget of the US.doc Ver 0.30 The foregoing rates apply in the Service Area specified above.3 Trillion. 2001 ABCDEF Inc Effective Date 10/01/2001 Renewal Date 10/01/2001 Service Area Colorado . Inc) 10.00a Page 129 of 150 .Appendix ___________________________________________________________________ US is the largest spender in this market.70 $413.60 $227. The total health care spending (by private and public in the US) is 1.4 Appendix C: Sample Quote Sheet Page 1 XXXX Proposal For July 26. account for 43% of the world spending.

The form must be provided automatically within three (3) business days to a potential policyholder who has expressed interest in a particular plan. and an unmarried child of any age who is medically certified as disabled and dependent upon the parent.(b) 3 tier whichis an average rate for employee only. Any changes in benefit level or conditions stated above may require a change in rates. upon oral or written request.The carrier also must provide the form. 07/26/2001 1:48:14 PM 7011882 LIFRAM12 65736839.which is intended to facilitate comparison of health plans. These monthly quoted rates are valid as of the Effective Date and apply only to the benefit level and conditions stated above and are subject to the terms and conditions set forth in the HMO's Group Master Contract.employee.Groups with 10 or more eligible employees have the right to see what the premium would be quoted either of two ways.Groups with under 10 employees may only elect an age banded rate structure.e.employee/spouse.Appendix ___________________________________________________________________ Quote Conditions Assumed Dependent Eligibility Dependent means a spouse. (a) 2 tier which is average rate for employee only and employee/family.doc Ver 0.00a Page 130 of 150 . spouse or children and employee/family and (c) 4 tier which is an average rate for employee only.within three(3) business days. There are three different rate tiers available when electing the composite rate structure. to any person who is interested in coverage under or who is covered by a health benefit plan of the carrier. This proposal is subject to change at any time prior to the acceptance by AUSHC of Employer's offer. an unmarried child who is a full-time student under twenty-four (24) years of age and who is financially dependent upon the parent. 6 months maximum or match the incumbent carrier's BWP up to 6 months maximum. i. employee/children and employee/family. an unmarried child under nineteen (19) years of age. a composite rate structure (an average rate based upon employee enrollment which vary by family status)or an age banded rate structure (a rate based on the age of the enrolledemployee). Rates are pending approval by state regulators and are subject to adjustment based on regulatory determinations. Benefit Waiting Period (BWP) Standard BWP is 3 months minimum. There are two different rate structures available depending on the employer case size.. Employer Authorization ___________________________________ Date ______________________ CC: AAAAA BBBBBB For office use only Grp Type 10 Code P RA TR X Val'd Seq#/Grp# 058963532205 Quote ID Customer ID 7011968 Calc 2254643 U PPID Rate Colorado law requires carriers to make available a Colorado Health Plan Description Form.

Benefit Code : Code assigned to Benefits. Premium: A fixed amount.say Surgery) Insurance company will pay for. Dental. Long Term Disability. which has to be paid by the member to the insurance company before he can claim for benefits. Life. It covers aspects like – o Policy agreements. Medical. fully or partially. Diagnosis Code : Code used for diagnosis that the patient has undergone.               65736839. the member.00a Page 131 of 150 .e. o What types of medical services will be covered. For e. which the member has to pay for service availed from a provider.g.g. o What are the payments that the member makes? Policy: The legal document or contract issued by the insurance company to the member that sets forth the terms and conditions of the insurance.) Co-insurance: A specific percentage of the cost of treatment the member has to pay for all covered medical expenses remaining after the deductible has been met. PCP: Or the primary care physician is a doctor contracted by the insurance company to manage the healthcare of a member. hospitals. Plan: An agreement between the Insurance Company and the member that details the services that can be provided to the plan holders i.e. Insurer: The organization that provides insurance. Member: The person or group who seeks insurance. which the member has to pay to the insurance company on a timely basis (annually/quarterly/monthly) as a fee for providing insurance coverage. o What will be the maximum amount for which the member is covered. Provider: The person or group that provides medical services. etc. (2) A major line of coverage provided by an insurance company (i. Network: A group of providers in designated areas who are contracted by the insurance company to provide healthcare services to its members. Referral: An authorization from a PCP permitting a member to visit a specialist doctor for further treatment. Co-Pay: The fixed amount. pharmacies all can be providers.Glossary ___________________________________________________________________ 11 Glossary  Benefit: (1) Right of the insured to receive either cash or services promised under the terms of an insurance policy. For e. benefits meaning Medical Services (Service Types .: A member has to pay $5 every time he visits his PCP. A plan document identifies the benefits the members are to receive and the requirements they must meet to become entitled to those benefits. his co-pay is $5. doctors.doc Ver 0. Deductible: The minimum amount.

Generally observed for Indemnity Plans.doc Ver 0. Primary care Physician : The physicians/doctors providing full range of basic health services to patients. on monthly basis and/or per member basis . Proc/Service Code : Code for particular service coming under particular service type.Glossary ___________________________________________________________________ Rider : These are add-ons to basic plan at some extra cost and will cover additional benefits. where in the company (i.00a Page 132 of 150 . The service is specific whereas service type is generic. AT&T ) provides insurance for its employees by collecting money from them annually ( funding or contribution) .for full medical care of an individual.       65736839. Drug Code : Code for medication provided as a part of treatment. AT&T) makes contrat with healthcare companies for adjudicating claims for a fixed sum of money.e. Self Insured Groups : Some companies like (Eg. Capitation : Fixed amount of money paid to provider. The member is expected to consult its PCP first for any kind of health service for HMO care .

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