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University Automation System

Winfoware Technologies www.winfoware.com

.......Examination system........ 7 i..........Fixed Asset Management......................... 8 2............C Win Suite...... 4 c... 7 g............................................Library management....................................................................................HR and administration Modules....................3 a............ 5 d.......................Finance and Accounting.................................................... 8 ............................................................................ 6 e..................Student Information System: ....................................Grants management................Table of Contents 1......................Placement Module................................University Information: ............................................................................................................Stores and Procurement:............ 4 b.......................................... 7 f........ 7 h..........................................................................

C Win Suite Is a comprehensive. The solution is matured through repeated implementations and has best practices built in. The solution has been developed in coordination with experienced Academicians and University administrators. Its architecture facilitate some components of the solution can be made accessible over internet to enable remote access of information to students / users and top administrators on the mobile. CWin comprises of following Modules Configuration University Info Affililiated Colleges Courses offered s cs mic em ade Aca Ac e ur ct ru St al se le e tic ur ab nc ac Co et e Pr m da ac / Ti ten rf al te At rn in te nt In re Pa H/w Inte gra OM ti on int R m e a gr at chin ion e Academic Management `` System e ff ic O ck Ba Student list from affiliated colleges Colleges Re su l ts r rs he ts pe ot ke ic pa & n n lT al stio tio H u ue ib s Q str tic di gis lo g in ts s ss on en e i c ot cem ro P m n ro ou P n n Eligibility process A ver o Concessions . well designed browser based e Governance solution focusing on integrated and unified information delivery and sharing framework across the University.1.

course to which accepted. subjects. Placement Module and others which are detailed below. courses in order of preference to which admission is sought. Admission Information: Information on the Admission procedures adopted by the University Faculty: Lists faculty along with a pen sketch of their resumes. academic background. Results: Results of all students taking part in any University level exam are posted here Security: This enables users to access respective modules. b. Admission: The application form captures all the relevant data of the student – personal & parental history. The rights of access can be granted by the Administrator. duration. Separate categories are provided for graduate / post graduate / doctoral and post doctoral courses. This details information on courses offered. electives data. Student Information System: This part of the solution needs to be web enabled. This module covers the complete academic activities of university like Course information – Dictionary of courses offered by category like graduate / PG / Doctoral. faculty and the pattern of study including promotion criteria is comprehensively presented for easy understanding for any students / parents to access. Communication Corner: This is a link where students / parents / faculty can use to communicate on e mail. There is a facility to download application forms and also to submit applications online. Access is through username and password. major subjects. This module has the provision to generate . contact numbers and e mail IDs Events and calendars: The University can use this link to post information on key events that are taking place in the University Employment Notifications: The University can list all opportunities available for staff for advancement as also external opportunities. University Information: This is a web enabled portal and is the primary interface of C Win which links to other modules like Student Information System (SIS). subject wise. This is designed on the basis of an e-mail allotted to each student. Info capsule: Details of the University History.a. University Administration – details of key officials. Further categorization is possible by way of professional courses like management and other courses Acceptance History: This captures data on student acceptance. This also gives information on fees applicable from time to time throughout the course duration. Access is through Username and Password.

Brief contents of the portal comprise the following ♦ ♦ ♦ ♦ ♦ ♦ Student Bio Firms enrolled for placement Jobs available Index Engine Employers Corner Results The module components are self explanatory. Attendance: Details of Student attendance are entered here.standard admission acceptance formats for delivery to the student. This facilitate university to compile profiles of students eligible for taking up employment and make it available for employers to access and shortlist for appearance to tests and interviews. Incase university opts for smart card based system for students for accessing variety of services. Students can also use the leave request format available to seek leave of absence Internal Assessment: (Optional) Marks/Grades: Marks obtained by students in internal assessments / class exams are entered here University Exams Marks/Grades: (Optional) Marks / Grades obtained by the student subject wise are entered here. On payment of fees and enrollment of the student this module to the ID Number generation module. Students can use this web page to post their bio data and the same could be linked to placement and other modules where student data is required. Placement Module A web enabled portal. This module can be integrated with information from automatic attendance capturing systems. monthly disbursal details of the same Extra Curricular Activities: Record participation and achievements in university sponsored non academic activities like sports and social events. The ID number can be designed course wise/ year of admission wise and generated at random. c. this module has plug-ins. Scholarship: Details of scholarship awarded to the student. However. The module is programmed to generate alerts by way of e mails in the event of shortage of attendance. Student Page: There is provision for enabling a web page for each student. a separate hardware and related software needs to be patched up which Winfoware can provide. facilitate collaborative participation of university. The index engine enables student search using various parameters. Students can also access details of firms who are . ID Number generation: The ID Number is unique to the student through the stay in the University. This module enables printing of a cumulative student record. students and potential employers. Facility to enable print of ID number with a photograph of the student is there.

An inbuilt utility for requesting organization for placements with profile summary can be generated as a mailer. if prefer can also arrange for students to update. Stores and Procurement: One of the core activity in University administration is the procurement activity. edit their resumes and send it online for submission. identifying UOM. issue of Purchase Order. Procuring right materials. University. vendor analysis. Interview results can be hosted on the web as well. Goods receipt and acceptance after specification QA. comparison statement. Both the students and the Firms sub modules will provide links to the respective web pages. The firms and the students will have to fill up forms online which enable capture of key data. approve and delete indents apart from effecting intra store transfer. Our integrated purchase and stores system is a full fledged procurement system starting from the goods indent note. bring down unnecessary inventory. fixing inventory levels through minimum. Billing and payment – the Procurement and Inventory system can be absolutely paperless. better and more effective management of stores and inventory. maximum and recorder levels. This module enables evaluation and rating of vendor performance. downsizing cost reduction in procurement and results in better vendor management. checking availability with the indent stock point. Departments and associate budgets for CAPEX and Revex.enrolling in the campus. rate contracts. approvals for the same. taxes and terms Purchase Orders – managing purchase orders Goods received Note – Receipt of materials against PO Quality Control – Inspection. goods issue note and material supply. RFP generation – Raise enquiries / tender and invite quotations. standardizing nomenclature. RFP generation. d. vendor empanelment. Authorization levels are available to edit. Quote Comparison – Compare vendor quotations and compare various parameters like rates. Our solution helps speed up rate of procurement. at right time at right price is the need of the hour to effectively manage funds and make the dependent process efficient. Major activities are Item Maintenance – categorizing items. rejection and acceptance based on results Stock Accounting – Account stock and value Bill passing and Payment – Clear vendor bills Material issues – issue against requisitions and manage indents. Rate Contracts – Facilitate entering into rate contracts with Vendors for specific items / item categories enable reduce processing time when items are repeatedly bought from same suppliers. Indent generation – Enable all end users to electronically submit requisition Vendor Empanelment – qualified filtering process for registering vendors. Budget Allocation – Define Cost centers. .

facilities etc are important inputs towards grants management. g. Finance and Accounting Components of this module include – ♦ ♦ ♦ ♦ ♦ Receivables Payables Budget – Capital Expenditure Budget – Revenue Expenditure Balance Sheet We propose to use a standard packaging product for this purpose and integrate the necessary information from other systems.e. procurement. Grants management Accounting grants to university is importance from accounting and compliance perspectives. f. This module also keeps tack of expenditure on upgrades. enables depreciation calculation. repairs and maintenance. WDV at any period of time. location of usage. Barcode based tracking is integrated enabling the verification and auditing process easy and hence brings accountability and visibility. Fixed Asset Management The Assets Management module is aimed at keeping track of asset information from the time of indent. This utility provides features define category of expenses and keep track of nature of expenditure on a day to day basis and make the information available instantly to grant commission. Be it purchase of equipments. This module is designed to extend the useful life of an asset. Alert mechanisms are available for AMC expiry / Insurance expiry / preventive maintenance schedules – these alerts can be custom configured. room. movement of Asset. h. The Asset Location can be sub categorized to include details of floor. expenditure towards administration activities. HR and administration Modules It’s a comprehensive administrative system of employees comprising ♦ Employee Information . ownership.

Conducting of examination is a crucial and complex job for University Administration. It is in most cases a 24 x 7 job. Management of events like graduation ceremonies. Administration. view different vacancies and training opportunities and apply online for the same. hostel administration. Our examination system offers a comprehensive solution to completely automate the examination process of the University. Office administration. The Administration module comprises employee attendance. equipment management. These include computer labs. The Facilities Module keeps track of usage and performance of various facilities. Absolute confidentiality has to be ensured. history and availability before opting to avail so as to reduce effort and time by library management team in serving members. An interested person has the facility to submit applications online or download an application form for submission. However the access to this will have to be authorized as confidential information will be carried. Employees and faculty can log in and view various records. The module enables tracking of Attendance from the administration module apart from interface with attendance capturing devices like biometric devices. inwarding. i. Library management A comprehensive library management utility with handling inventory through location marking and identification. smart cards Online appraisals are possible with this solution. time table and classroom administration apart from administration of various other University related activities. who in turn can fill up and submit the same. check-in and check-out of books. The Easyask option enable users to search for titles. 2. In this appraisal forms can be made available to concerned employees online. Examination system Examination Division is the most sensitive component of the administrative structure in a University. . seminars: organization of tour and travel: petty expenditure. apply for leave online.♦ ♦ ♦ ♦ ♦ ♦ ♦ Training Appraisals Service Records Cumulative Benefits Leave Recruitment Leaving of Service Recruitment module can be linked to the University Information Portal. libraries. Other modules include Facilities Management.

. OMR technologies for scanning of valuated marks sheets and Application forms.Schedule Announc ement Process Conduct Our solution incorporates integrating Exam Administration with Student Database. Affiliated colleges shall adhere to sending the eligible student list by course and subject in a fixed template which shall be collated from the university end before the exam related process starts rolling.                   List of examination centers and capacity – Number of halls and seating capacity Common exam centers if any and mapping colleges to such centers List of approved and eligible students from affiliated colleges Internal and practical marks from colleges wherever applicable Collating them centrally for further processes Time table generation Admit cards / hall tickets Exception report in the event of clash of paper QP & answer sheet estimation Answer bank to questions in the case of OMR based papers Logistics – Dispatch of admit cards. Following major processes are envisaged to be forming the scope. exam materials Appointment of invigilators Preparation of attendance sheet based on EC allocation – By day & by subject Evaluation Integration with OMR machines for extraction Result processing & grading Marks card Result outputs to colleges – by course & by student The result process happens based on the configuration set up in the SIS module and hence these are interdependent systems.