Adobe Acrobat 6.

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Curriculum Guide

Step-by-Step Lessons for Educators

Contents
Introduction
• • • • • Contents Overview of the Curriculum Guide Using the Curriculum Guide Resource Files Acrobat Digital Workflow System Requirements

Lesson One: Getting Started –Viewing PDF Files
• • • • Using the Help File Using Navigation Tools in the Work Area Using the How To Window Activities

Lesson Two: Creating PDF Files from Source Files
• • • Using Adobe Acrobat Distiller® Creating a PDF Document Activities

Lesson Three: Working with PDF Files
• • • • • • Manipulating Pages Creating and Structuring Bookmarks Creating Articles Adding Actions Adding Headers and Footers Activities

Lesson Four: Annotating PDF Files
• • • • Adding Comments Working with Comments Collaborating in a Workgroup Activities

Lesson Five: Editing PDF Files
• • • Editing Text and Images Exporting Images and Text Activities

Lesson Six: Adding Interactive Features
• • • • Creating Links and Buttons Working With Media Clips Making a Form Activities

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Lesson Seven: Importing Image Files
• • • • Importing Image Files Preparing Paper for Scanning Capturing a Scanned Page Activities

Lesson Eight: Working with the Web
• • • Converting Web Pages to PDF Files Editing Captured Web Pages Activities

Lesson Nine: Presenting PDF Files
• • • • Creating an Opening View Creating an Interactive Slide Show Creating a Presentation Activities

Lesson Ten: Protecting PDF Files
• • Using Security to Control Access Activities

Lesson Eleven: Distributing PDF Collections
• • • • Preparing the Collection Indexing with Catalog Searching for PDF Files in Folders and on the Web Activities

Lesson Twelve: Using eBooks
• • • Creating an eBook Account Working with the Bookshelf and Reading eBooks Activities

Lesson Thirteen: Creating Accessible PDF Documents
• • • Investigating PDF Accessibility Creating Accessible Documents Activities

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you may wish to work with lessons out of sequence. With the Guide. regardless of the application and platform used to create it. (2) Exercises that contain step-by-step hands-on practice to focus on these key techniques and concepts. regulated industries. However. with hundreds of agencies worldwide sharing Adobe PDF files.0 software. viewed. The Guide and its lessons can be used as a technology integration unit to supplement just about any course. At the end of each lesson. With an extensive range of lessons and activities. and key concepts. Since Acrobat has so many different strengths. It also plays a key role in financial services. You can convert any document to an Adobe PDF file using Adobe Acrobat 6. and printed exactly as intended by anyone with free Adobe Acrobat Reader® software. Adobe PDF is the foundation for the emerging workflows used in the publishing industry. Each lesson is made up of three parts: (1) An overview of skill requirements. if you already have some experience with PDF authoring. or the Guide can be taught on its own. Students learn how to create digital documents and work collaboratively in a digital environment. students and teachers will learn useful techniques for integrating their own documents and projects into the versatile Adobe Portable Document Format (PDF). navigated.0 Curriculum Guide The Adobe® Acrobat® Curriculum Guide provides lessons and activities to help students understand concepts and learn the essential skills of digital document construction with Adobe Acrobat 6. Each lesson contains exercises emphasizing key techniques that enable the student to create and design PDF documents. Acrobat PDF integration is a natural fit for the classroom.0 software. there are suggested activities for applying the techniques learned in the exercise. Enjoy the Guide! Steve Adler Adobe Acrobat Curriculum Guide 3 . and government. formatting. (3) Suggested activities for integrating these skills and concepts in a variety of settings. and color of any source document. you are encouraged to use the online Acrobat Help file to quickly find detailed information about the program. Adobe PDF files are compact and can be shared. An Adobe PDF document preserves all the fonts. The Acrobat Curriculum Guide consists of 13 lessons designed to introduce important features of the application. It is suggested that you proceed through the lessons in sequence. As students progress to post-secondary education and careers in the workplace. Because educational institutions share many of the same document-specific tasks as these industries. you can pick lessons that address the skill that you want to learn. graphics. their familiarity with this format will provide them with the essential skills needed to create and work with digital documents across the office or across the Web. teachers and students will examine the key features of the Acrobat authoring program and use the Acrobat tools to create a variety of interactive digital documents.Overview of the Adobe Acrobat 6. Equally important is the opportunity for students to explore the digital workflow Adobe PDF provides. summary and objectives. Throughout your practice with the activities.

The standalone Help file is included on the Acrobat installation CD. Lesson One Lesson One uses the Acrobat Help file. Lesson Five The Lesson Five folder uses a PDF file created from the NASA Web site (www.NASA. It is the basis for learning the PDF editing process. Adobe Acrobat Curriculum Guide 4 . Lesson Four Lesson Four uses the Acrobat Help file as the basis for the exercises. It is a good idea to keep a backup of all files when using the Acrobat Curriculum Guide. Lesson Two Lesson Two uses the student’s own host file. It also contains a small QuickTime movie. Lesson Six The Lesson Six folder uses a PDF document for use in creating buttons actions and links to multimedia files. The lesson discusses PDF creation from different types of host applications. It can also be used for other projects. Markup and annotations done in this exercise can be shared among students to create a comprehensive collection of help notes. A simple announcement form and finished examples of both files are included. This project file is suitable for other lessons if needed. The Finished folder has examples in case an Internet connection is not available.org). A finished project file is included. Throughout the lessons the Help file will be mentioned often. It is the best electronic source for additional information about Adobe Acrobat software. These files can be placed anywhere on the computer’s hard drive for use when working with the exercises.Using the Curriculum Guide Resource Files The included resource files are grouped by lesson. Included is a JPEG image of the original Bill of Rights for use in the exercise. Lesson Seven Lesson Seven contains JPEG and TIFF images for conversion to PDF documents. This can be any file created on the computer. Lesson Three The Lesson Three folder contains a PDF document for manipulation. Finished examples are also included. Lesson Eight Lesson Eight uses files from the Web.

It also contains a finished presentation PDF file. Lesson Twelve Lesson Twelve does not have a Resource Guide folder. The Finished folder contains the protected version. It uses the Adobe eBook library. A completed index is provided for inspection in the Lesson Eleven folder. Lesson Eleven Lesson Eleven uses the entire Resource Guide folder as the basis for the catalog and index. government brochure about the Section 508 accessibility initiative.Lesson Nine The Lesson Nine folder contains the complete Bill of Rights PDF file from the previous exercise. A finished version is also included for comparison.S. Lesson Thirteen Lesson Thirteen contains a U. Adobe Acrobat Curriculum Guide 5 . Lesson Ten The Lesson Ten folder contains an unprotected PDF file.

The distilling process provided by Acrobat Distiller®. 6. part of the Acrobat suite used to compress text and graphics from host files (files created in other design and layout programs) into an optimal PDF file. handled by Catalog. The comment and markup process. The manipulation process. handled by the Acrobat application. handled by the Acrobat application. internal networks. which allows digital authors to touch up PDF files and add interactive features such as actions. 3. fields. and CD-ROMs. and integrate these with other digital technologies including the Web and multimedia files. 5.Acrobat Digital Workflow The lessons are grouped to coincide with a typical Acrobat workflow containing processes used in publishing and printing environments. The distribution process. handled by the Acrobat application. The editing process. handled by the Acrobat application. and links to other files. and Web pages into fully functional PDF files. Catalog allows collections of PDF files to be indexed so that they can be searched at high speed on disk. 2. 4. The Acrobat Curriculum Guide workflow consists of: 1. The importing process. now part of the Acrobat application. allowing PDF pages to be moved around and organized in a number of different ways. image files. which allows the import and conversion of both scanned paper documents. Adobe Acrobat Curriculum Guide 6 . which enhances collaboration among groups and individuals.

PowerPC is a registered trademark of IBM Corporation in the United States. Windows XP Professional or Home Edition. or Windows XP Tablet PC Edition Microsoft Internet Explorer 5. Mac and Macintosh are trademarks of Apple Computer. and other countries. Windows® 2000 Professional with Service Pack 2.x and 6 Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Acrobat Distiller and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.01 64MB of RAM (128MB recommended) 245MB of available hard-disk space 1. Windows.com.10. and Netscape Navigator 4. Apple. Inc. Acrobat.System Requirements Windows • • • • • • • Intel® Pentium® processor Microsoft® Windows NT® Workstation 4. S. Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the U. All rights reserved. Adobe Acrobat Curriculum Guide 7 . the Adobe logo.024x768 screen resolution CD-ROM drive Web Browser Support The Web browsers within which PDF files may be viewed.. are Internet Explorer 5. using either Acrobat or Acrobat Reader.2.024x768 screen resolution CD-ROM drive Macintosh • • • • • • PowerPC® G3 processor Mac OS X v. © 2003 Steve Adler. Steve Adler at his Web site: www. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. All other trademarks are the property of their respective owners.0.0 with Service Pack 6.guidedsystems. registered in the United States and other countries. please contact the author.2 64MB of RAM (128MB recommended) 405MB of available hard-disk space 1. and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and and/or other countries. Adobe. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Microsoft.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 1: Getting Started – Viewing PDF Files .

Getting Started—Viewing PDF Files Level Intermediate beginner. Navigation Pane: The pane on the left side of the document window that allows access to bookmarks. 6. 5. There are many equivalent ways to view items in a PDF window. such as scrolling and zooming. ➤_ Lesson One is designed to be taught in approximately one hour. Use the How To panel to find quick steps for common tasks. Students are assumed to have a basic understanding of the use of computers and computer applications. It is also assumed that students have experience surfing the Web and are comfortable with a graphical user interface and online help resources. Use the navigation tools to browse through the Acrobat Help file. Bookmarks: Links to destinations in a document that provide specific views of the PDF document. Adobe Acrobat Curriculum Guide 1 . menu items. Work Area: The entire space within the Acrobat printable area containing the document as well as the toolbars. 7. Key Terms for Lesson One Toolbar: The toolbars contain buttons for many commonly used tools and commands in Acrobat. At the end of this lesson students will be able to: 1. thumbnail views. Re-trace their previous document views to go back to a previous location in a document. tab palettes. and navigation pane. 8. The first half is structured while the second half will be used for further investigations of the Help file and How-To window. How-To Panel: A panel of shortcuts to the most commonly used tasks in Acrobat. Use the Find tool to look for text in a PDF file. 4. Use the Zoom tool to explore different view options. 2. Use the navigation pane to move through a PDF document’s table of contents. Use the Help file as a PDF document to become familiar with it as a primary help source. and other useful navigational elements.0 and to familiarize the students with the Acrobat Portable Document Format (PDF) Help file. The student is encouraged to find the most comfortable technique. Navigate pages of a PDF document to obtain the desired view. Summary and Objectives The purpose of this lesson is to introduce the student to the interface of Adobe® Acrobat® 6. 3.

and marked up just like any other PDF file. We will use it as the basis for getting familiar with the user interface. choose View > Navigation Tabs.Exercise One: Using the Help File The Acrobat Help File The Acrobat Help file is the best source for information and a good place to practice browsing PDF files. 2. by using the Contents and Index navigation links. The contents of the Help file is integrated into the Acrobat application. you can click the little triangles on the left of the navigation pane to expand the bookmarks. Locate the Help file in the Acrobat folder on your computer. You can navigate the Help document using bookmarks. For Windows® users the file is located in the Help folder inside the Acrobat program folder. Bookmarks or click the Bookmarks tab on the left side of the document. If the bookmark pane is not open. Because it is a PDF file it can be manipulated. Note: The Help file for Mac OS X is included as a separate file on the Acrobat CD. searched. Opening the Help file In this exercise we will use the self-contained Help file: 1. Adobe Acrobat Curriculum Guide 2 . or by searching the document for the term you want to find. The Help file With the navigation pane showing. Double-click the file to open it. It is located in the Extras folder. Be sure you have access to the Acrobat Help file on your hard drive before you work through this lesson. You can also click the hot text links in the main document window to move through your PDF file. Acrobat Help will open in a new document window with the bookmark pane open.

Exercise Two: The Work Area—Navigating Views
The Acrobat Work Area

The work area comprises the whole desktop of the Acrobat application. It includes the toolbars and the document window of an open Acrobat file. At first look it can be confusing but each tool area is grouped according to the type of features it provides. We will look at the Navigation and View tools in this exercise.

Toolbars open by default A. File toolbar B. Tasks toolbar C. Basic toolbar D. Zoom toolbar E. Rotate view toolbar F. How to toolbar

The work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. status bar E. How to window

To Change the Size of the Document You Are Viewing
1. 2. Click the + or – buttons to move through preset views of the document. You can also type directly in the % window to change the size of the view. Click the page icons to preset views: Actual size • Fit Window • Fit Width.

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3.

Click the Zoom Tool ( ) in the Toolbar to enlarge your view. Press and hold the Option key (Mac) or the Control key (Windows) while clicking the Zoom tool to zoom out your view.

Moving Among Pages in a Document
1. Acrobat uses familiar tape-player controls located at the bottom of the work area to move among the first page, last page, previous page, and next page of your document. Try selecting each one and notice how the document window reflects the changes. You can also type directly into the status bar to go to the page you want.

2. 3.

4. The three icons on the lower right of the work area allow you to see your pages as a single page, continuous scroll, or continuous set of facing pages.

Retracing Your Views
Click the last two green arrows to the right of the player control set to move back sequentially through your last 30 or so views. This is useful for finding an important piece of information as you are moving through your Acrobat files.

Using the Navigation Pane
The navigation pane is useful for navigating a document through the use of bookmark links in your document. You can toggle the Navigation Pane on and off by clicking any of the tabs on the left wide of the work area or by pressing F6.

Expanding a Bookmark
1. Expand and condense the bookmarks on the left side of the document window by clicking on the little triangle (Mac) or + (Windows) to the left of the bookmark. Click a bookmark to move to a specific destination view in the PDF document.

2.

Using the Find Tool
Text in a PDF is real. It is not a picture of text. This gives you the ability to search the document or group of documents for occurrences of text that are specified in the Find dialog box. 1. 2. 3. 4. Click the Search tool ( ) in the toolbar at the top of the work area.

When the Search PDF pane appears on the right side of your screen type “navigation” in the top field. Make sure to select the current PDF document. Click Search. All the occurrences of the word “navigation” will appear.

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5. 6.

Roll the mouse over each highlighted occurrence to see which page it is on. Click any of the highlighted results to jump to that location in your document or click the Command key (Mac) or the Control key (Windows) to go the next occurrence.

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Choose Help > How To > How To Window. ➤_ Right-click (Windows) or Control-click (Mac) to hide and dock it on either side of the document. 6. Adobe Acrobat Curriculum Guide 6 . 4. 2. It is set to open by default. Click the back and forward arrows at the top of the How To window to move through your views. To return to the original How To window click the pane in its upper left corner. Select Create PDF at the top of the list to reveal the steps. When the steps appear. 3.Exercise Three: Using the How To Window What is the How To Window? The How To window enhances the complete Help by presenting step-by-step procedures for key tasks. To open or close the How To window do this: 1. The How To window appears on the right side of the document window. make a selection and follow the instructions. Click the related topics if needed to find additional steps. 5.

com/education/educators/training/main. and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners. and projects that incorporate Adobe tools: www. Have students use the Help menu to locate shortcuts to the features covered in the lesson.Activities 1.adobe.com/education/curriculum/main. the Adobe logo.guidedsystems.adobe.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Allow users with different As learning styles to use the technique that is most effective for them. award-winning products: www. All rights reserved. Mac is a trademark of Apple Computer.com/education/ed_products/main. Adobe.adobe. have students look up all the terms in the Help file that were introduced in Lesson One. course guides.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.html Complete product information—Learn about Adobe’s complete line of integrated. Windows is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. at his Web site: www. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Have students count the number of retraceable steps using the Views tool.. 4. there is usually more than one way to accomplish a task. please contact the author.com. Showing the many different ways that a particular task can be accomplished helps expand each learner’s ability to grasp new techniques. Steve Adler. registered in the United States and other countries. 3. Have the students figure out as many different ways as possible to perform a navigation or view task and have them share their discoveries with the class. 2. ➤__ with most applications.adobe. Adobe Acrobat Curriculum Guide 7 . Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.com/education for additional resources: • • • Instructional resources—free lessons. Using the Find tool. Inc. © 2003 Steve Adler.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 2: Creating PDF Files From Source Files .

and saving files on their computer. Key Terms for Lesson Two Source File: Any file created by an application that can print to a printer. Prior to the start of the lesson. The instructor and students should be familiar with how to print a document to a conventional printer by means of the Print command from their source application’s dialog box. Select the proper printer settings for creating a PDF file. PDFMaker: The Microsoft Office macro that allows creation of a PDF file while preserving document structure. At the end of this lesson the student will be able to: 1. 3. (3) PDFMaker for Microsoft® Office. Create a general-purpose PDF file. It is also assumed that students have experience opening. More or less time can be allotted for mastering this technique from additional applications if desired. the instructor should verify that the Acrobat PDF printer driver is working properly on the student’s computer by converting a sample file. The student will learn how a source application “prints” a PDF file through three basic methods. Access the Adobe Acrobat Distiller® properties. Acrobat Distiller: The module included in Acrobat that “prints” the PDF file to disk and controls conversion settings. 2. Summary and Objectives The purpose of this lesson is to introduce the student to the Portable Document Format (PDF) file creation process.Creating PDF Files from Source Files Level Intermediate beginner. (1) The Adobe PDF Driver for Mac. (2) The Adobe PDF Printer Driver for Windows®. The file can be any sample file from the source application’s sample or template folder. The student must have a file available for conversion. Adobe Acrobat Curriculum Guide 1 . ➤ Lesson Two is designed to be taught in a one-hour session. Adobe PDF Printer: The PostScript® printer driver that communicates with the Distiller application. closing. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One.

The other options shown are available in Acrobat 6. • • • Adobe Acrobat Curriculum Guide 2 . on your hard drive. This setting compresses graphics suitable for viewing on screen and for delivery on the Web (100 dots per inch. The Standard Distiller settings will be used to create suitable PDF files for screen or print. Fonts and graphics as well as the layout of the document are transformed into a digital portable document that can print to the highest resolution of a selected output device such as a printer or viewing screen. • The Smallest File Size option is used for creating the most compact PDF file for use primarily on screen and occasional printing. The source file that is distilled remains unchanged for later use with the application that created it. The Standard option is used for creating PDF files suitable for both screen and most print jobs (images at150 dpi and embedded fonts). From the Acrobat menu select Advanced > Acrobat Distiller. To open it do this: 1. Opening Acrobat Distiller Acrobat Distiller is an application located in the Acrobat folder. or dpi). In this exercise you will focus on some of the settings available within Acrobat Distiller.Exercise One: Using Acrobat Distiller What is Acrobat Distiller? Acrobat Distiller is an application tool that takes page information from a document and “distills” it by converting and compressing the information for viewing with the Acrobat Reader® or Acrobat application. The Application will open and present the default settings. The following choices are suggested depending on the document’s intended use. The High Quality option is used for creating PDF files with better image quality (images at 300 dpi). They are used when working with specialized PDF service bureaus. There are several settings available for creating your PDF files.0 Professional. It embeds only the font characters used in the document.

You can temporarily override this choice from within your source application through its Print Dialog Properties window. From the Acrobat Distiller menu choose Settings > Edit Adobe PDF Settings. Quit or exit Acrobat Distiller. Adobe Acrobat Curriculum Guide 3 . ➤ Acrobat Distiller has many configurable features. and other detailed settings for advanced users. image compression settings. 5. When you are finished close the Settings window. ➤ For more information on Acrobat Distiller settings and preferences consult the online Help file.2. Investigate (but do not change) the various settings available for each type of compression. It will not be necessary to change the predefined options for the exercises in this Guide. By increasing compression of images to a lower dpi setting. 3. 4. you can achieve extremely compact files. The selected setting will be the default Job Option that Distiller uses to create your PDF files until you change it again by opening up Distiller and selecting a new Job Option. These features include font embedding specifics. ➤ It is important to note that all PDF text will print to the highest resolution of a particular printer.

3. This exercise will focus on the common creation of a PDF file from several different sources. From the File menu choose Print. Choose the number of copies and the page range as you would a regular print job.pdf extension in the filename. ➤Macintosh users should not confuse the OS X “Save As PDF “ option with the Adobe PDF option. Select Adobe PDF from the printer list. You will be prompted to save the file. Name it and be sure to leave the . In a few moments your PDF file will be created and will open on your desktop. Next to settings select Use Default From the After PDF Creation menu select Launch Acrobat 2.Exercise Two: Creating a PDF Document Now that the Distiller Job Option has been selected. The Adobe PDF option is the only method that utilizes the powerful Acrobat Distiller. Any major changes will have to be made in the source application that created the original file. Make sure your file is ready for printing. After your file is converted. 7. 1. it is time to make a PDF file. You will want to check spelling. Select the PDF Options from the menu: • • 5. formatting. There are different ways to do this depending on the source application and in some cases the operating platform. Creating PDF Files on a Macintosh Computer You should have your source file open on your desktop. you will have limited touch-up capabilities within the Acrobat application. 6. and other key parts of the document. Adobe Acrobat Curriculum Guide 4 . Click Print. 4.

pdf suffix in your filename. Be sure to include the . Any major changes will have to be made in the source application that created the original file. and other key parts of the document. using the Convert To Adobe PDF icon in the Office toolbar allows special structures embedded in the Microsoft Office document to be placed in the PDF file. You will be prompted to save your PDF file. Make sure Prompt for PDF Filename is checked. Be sure to include the . In a few moments your PDF file will open on your desktop. The location and options will depend on your Windows version and Microsoft Office version. In the Print dialog box select the Adobe PDF printer. Although you can always create a PDF file by selecting the Adobe PDF printer. After the document is converted. formatting. Click the Acrobat icon in the Microsoft Office toolbar. 1. After your file is converted. 3. 5. You should have your source file open on your desktop. 7. 2. 6. When prompted save your document as a PDF file. Any major changes will have to be made in the source application that created the original file. Click the Properties button in the dialog box. 4. formatting.pdf suffix in your filename. Creating PDF Files Directly From Microsoft Office ➤ When you install Acrobat on a Windows computer with Microsoft Office installed. and other key parts of the document. Click on Conversion Settings and select the Standard Job Option if it is not already selected. you will have limited touch-up capabilities within the Acrobat application. You will want to check spelling. In a few moments your PDF file will open on your desktop. you will have limited touch-up capabilities within the Acrobat application. You will want to check spelling. Choose File > Print from the menu of your source application.Creating PDF Files on a Windows Computer You should have your source file open on your desktop. Make sure your file is ready for printing. To create a PDF file from within Microsoft Office for Windows do one of the following: • • Convert to Adobe PDF. a special set of macros is added to allow for quick creation of PDF files from within the Microsoft Office application. Make sure your file is ready for printing. Adobe Acrobat Curriculum Guide 5 .

as well as other structure tags. including Microsoft Office specific settings such as Internet link conversions. Click View File to inspect your file. Creating a PDF file directly from Microsoft Office X for Macintosh In Microsoft Office X for Macintosh you can create a PDF file directly by clicking the Create PDF button in the Office toolbar. Select Description and fill in key information about your document such as Title.Acrobat PDFMaker for Microsoft Office for Windows To change settings in the Acrobat PDFMaker macro do this: 1. and other settings. 2. article threads. In a few moments the conversion will be complete. The Acrobat PDFMaker dialog box will appear. file size. Notice that it looks exactly like the original. Subject. The PDFMaker will begin processing. From the Microsoft Office menu click on the Acrobat menu located to the right of the Adobe PDF menu and select Change Conversion Settings. For more information consult the Acrobat Help file in your Acrobat application. 2. Creator. from the main menu select View > Toolbars > Adobe Acrobat PDFMaker. Author. 1. Adobe Acrobat Curriculum Guide 6 . 1. Notice how much smaller your PDF document is than the original source file. In the Acrobat application select File Properties. Quit or exit your source application 2. Click the tabs along the top of the PDFMaker dialog box to view and change different aspects of the conversion. table of contents. 3. If you do not see the toolbar. and index features. creation and modification dates. Select the conversion setting you wish to use for your conversion. Inspecting your PDF digital document Take a look at your converted PDF document. Click the Create PDF tool from the Microsoft Office toolbar. When prompted save the file to your hard drive.

➤ There are many ways to create Adobe PDF files from your source documents. All files can be converted through the Print command. Click the arrow to the right of the Convert button in the Internet Explorer toolbar. 2. Microsoft Office also allows the creation of PDF files through the PDFMaker Tool for direct PDF printing. the page is reformatted to a standard page size with logical breaks. This provides consistent results when you print directly from a browser window. Later in the Guide we will learn how to convert Web pages directly within Acrobat itself. Internet Explorer for Windows also allows direct PDF conversion. To convert a Web page directly from Internet Explorer do this: 1. Make a choice from the menu. When you print a Web page that has been converted to an Adobe PDF file.Creating PDF Files from Internet Explorer (Windows Only) Windows users can create PDF files directly from Internet Explorer. Adobe Acrobat Curriculum Guide 7 .

com/education/ed_products/main.com/education/curriculum/main.Activities 1.com/education/educators/training/main. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. 3.html Complete product information—Learn about Adobe’s complete line of integrated.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www. All rights reserved.com. registered in the United States and other countries. Microsoft Office users—Have students create Acrobat files using PDFMaker.adobe. PostScript. and Distiller..html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Microsoft Office users—Have students convert a Word file. 4. © 2003 Steve Adler. have them open the Document Properties window using this path: File > Document Properties > General and report on the different properties available. In the students’ Acrobat file. and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Have them report on the different features that can be converted using the PDFMaker macro. please contact the author. the Adobe logo.com/education for additional resources: • • • Instructional resources—free lessons. Adobe.adobe. Mac and Macintosh are trademarks of Apple Computer. Acrobat. ➤ Conversion to Acrobat PDF is simple but there are different ways it can be done. Adobe Acrobat Curriculum Guide 8 . All other trademarks are the property of their respective owners. Use the Acrobat Help file for assistance. Inc. Have the students create Acrobat files with the different Distiller settings and compare quality and file size. at his Web site: www.guidedsystems. Excel spreadsheet. and a PowerPoint file. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.adobe. and report on their successes or difficulties. course guides. award-winning products: www. Have them use the Zoom tool to determine the different graphics compression effects. 2. and projects that incorporate Adobe tools: www. Steve Adler. It is well worth the time for students to become familiar with the process so that they use the right Job Option for the output. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way.adobe.

0 Acrobat ® ® Curriculum Guide Lesson 3: Working with PDF Files .Adobe 6.

Working with PDF Files Level Intermediate beginner. 2. Actions: Predefined processes that allow the PDF author to create interactivity in a PDF document. author. Adobe Acrobat Curriculum Guide 1 . 5. Structure Bookmarks to make navigating a PDF file easier. etc. (2) The creation and structuring of bookmarks in the Bookmarks tab in the Navigation pane. These times may vary depending on the class. Use the Article tool to create an article thread. and saving files on their computer. date. The second hour will concentrate on the use of articles and bookmark hierarchy to create a functional navigational flow within the Bookmark tab of the navigation pane. Create Bookmark actions that read Articles. This lesson will specifically introduce: (1) The manipulation of pages through the Page Thumbnail tab of the navigation pane. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. Use Page Thumbnails to manipulate pages within a PDF document and between PDF documents. It is also assumed that students have experience opening. Key Terms for Lesson Three Page Thumbnails: Miniature proxies of pages that can be manipulated for easier viewing and editing Bookmarks: Objects similar to a table of contents like objects that allow users to jump to a particular location in a PDF document. Articles: Threaded links that link text spread out over a page or group of pages for easy reading. Create Bookmarks and modify their properties. The first hour will concentrate on thumbnail and bookmark creation and manipulation. (4) Adding Actions to bookmarks. ➤ Lesson Three is designed to be taught in approximately two one-hour sessions. 4. 3. There are many ways to add navigational elements to a PDF document. Header: An area at the top of pages that is used for providing useful information such as Title or chapter Footer: An area at the bottom of pages that provides useful information such as page number. At the end of this lesson students will be able to: 1. (3) Creating articles for easier viewing. Remaining time should be allotted to allowing the student to enhance the project document. Page Tiling: A feature that allows two or more pages to be opened next to each other in the workspace. Summary and Objectives The purpose of this lesson is to introduce the student to the ways in which Portable Document Format (PDF) documents can be manipulated and made navigable. closing. Sufficient time should be allotted for the student to exchange the project file with other groups for feedback.

crop. Click on each thumbnail to jump to that page in your document. Drag the Page 9 icon to the top of the thumbnail pane to make it the first page of the document. Open Lesson3.Exercise One: Manipulating Pages The Document Menu Pages in Acrobat can be manipulated easily. Adobe Acrobat Curriculum Guide 2 . In this exercise you will focus on an even more useful way to work with pages using thumbnails. When you have successfully re-ordered your pages. On the left side of the document window click on the Page Tab. Page 9 should be the first page of the document and the other pages should be dragged to the proper locations so that the document is in the proper sequence. replace. Your job is to re-order the pages according to the table of contents located on page 9. extract. This gives the added benefit of seeing your pages as you manipulate them. 3. Click on page 9 in the thumbnail view. Re-ordering Pages Your project contains pages that are out of sequence. save the document. The page items listed on the left are useful for document organization and updating. 3.pdf located in the Lesson 3 Folder of your Acrobat Curriculum Guide Resources. 2. Working in the Page Thumbnail View To work in the Thumbnail view you need to have your PDF file open in your work area: 1. To re-order the pages in this document do this: 1. Notice the table of contents on this page. and delete PDF pages. In Acrobat you can insert. Your document window will reveal the thumbnail view of your project. 2. Inspect your project file and continue re-ordering the pages until the page order matches the table of contents on your new Page 1. The easiest way is to use the selections under the Document menu.

weight. It is already in Thumbnail view. Click on the page in the thumbnail pane that you want to delete. Extracting Pages Extract Pages makes a copy of the pages in a file called “Pages from…” When this file is created you will need to save it to keep a copy. To insert pages into your project document do this: 1. From the menu select Window > Tile > Vertically. Your work area should look like the one below. 2. Inserting Pages Using Thumbnails One of the easiest ways to insert pages in your PDF file is by using the thumbnail view. etc. Press the Delete key You can also right-click (Windows®) or Control-click (Mac) and choose Delete Pages and click OK in the dialog box. To extract pages do this: 1. The Extract dialog appears.Deleting Pages Notice in your project that there is a blank page. You can choose a range of pages and optionally keep same font. Adobe Acrobat Curriculum Guide 3 . You can use the same dragging technique that you used earlier to copy and insert pages between documents. 2. Choose Document > Pages > Extract. To delete this page from your PDF file do this: 1. Open the Maps.pdf file located in your Adobe Acrobat Curriculum Guide Resource Folder. 3. 2.

Adobe Acrobat Curriculum Guide 4 . Select the map thumbnail you want to add to your project document. Drag it across to the bottom of the thumbnail pane on the left-side document. When you are satisfied with your collection of pages. 4. save your project document. You can also Control-select (Windows) or Command-select (Mac) a number of pages and insert them into your project. 5. A copy of that page will be inserted in the corresponding location in your PDF file.3.

5. Go to the first page of your document Click on the Options menu at the top of the navigation pane and select New Bookmark from the menu. Navigate to each main section of your project and create a bookmark for it. In this exercise you will create a set of bookmarks and structure them so that the user will be able to easily navigate your document. In this section you will nest some bookmarks under the “Welcome” bookmark. Try your bookmarks by clicking each of them. If you are successful you will see the selected bookmarks nest under the topmost one. To change where a bookmark jumps to. When you are finished your bookmarks should look like the second window shown here. Adobe Acrobat Curriculum Guide 5 . Click on the Page icon of one of the selected bookmarks Drag the group of selected bookmarks just under and to the right of the “Welcome” bookmark. Or click the Bookmark tab on the left of the document window. You will be prompted to confirm the change. Click OK.pdf file from the previous exercise open in your work area. Save your document. Your bookmark will reset to jump to the new destination you set.Exercise Two: Creating and Structuring Bookmarks While thumbnails are a good way for digital authors to view and manipulate pages. 3. 5. A new untitled bookmark will appear in the Navigation pane. Creating Bookmarks 1. 2. From the menu select View > Navigation Tabs > Bookmarks. You have now created a bookmark that will take the user to the view you created when you made the bookmark. Click twice on the word untitled and type Welcome. 2. You should have the Lesson3. 4. click it. 1. 3. Shift-click each bookmark below the “Welcome” bookmark to select it. the user will have a better experience navigating in a bookmark view. You can click on the disclosure triangle to expand or collapse the nested bookmarks. 4. Structuring Bookmarks Bookmarks can be moved to create a logical structure after they are created so that the user can navigate your document easily. then right-click (Windows) or Control-click (Mac) the bookmark you want to change and choose Set Destination. choose a new view.

Release the mouse and move the loaded pointer to the top of the right column. ➤ Articles can continue to other pages in the same document but not to other documents. From the menu select Tools > Advanced Editing > Article. 2. 12. Many host applications such Microsoft® Office. 5. Notice how the text expands to fit the width of the screen. 7. 10. You should have your Lesson3. The next viewable area will jump into view. The page will return to its original view indicating that you are finished reading the article. You can also show the Advanced Editing toolbar by selecting it from the Acrobat toolbar. users can easily move through the article for easy viewing. Articles are most effective when the text is in a column format similar to a newspaper layout. This will allow users to click on a column of text and have it “thread” through the entire article. 1. If you make a mistake click on the article box and press the Delete key to delete either the box or the entire article. 8.” and select the Fit Page View icon in the toolbar. You will be prompted to name the article. In this exercise you will create an article thread in your Lesson3. 3.pdf. Continue reading until you reach the end of the article. and QuarkXPpress™ allow savvy authors to export bookmarks and articles directly in the PDF file conversion process. Adobe FrameMaker®. When you are happy with the results save your document. Adobe InDesign®. Adobe PageMaker®. With the Article tool selected carefully drag an article box around the left column of the page. 4. Navigate to page 3. 9.Exercise Three: Creating Articles Articles are a useful tool for reading column text on screen. When you create article threads.” With the Hand tool selected click on the left column of the page. 11. When you have finished reading the viewable area click on the page. 6. When you are successful click on the Hand tool.pdf file open in your work area. Adobe Acrobat Curriculum Guide 6 . Name it “Re-Teach. Drag another article box around the right side. “Re-Teaching Teachers. For more information consult the host application documentation.

2. The Properties dialog box appears. Click on the actions area and scroll to select Read Article. You will create a bookmark that will read the article you created in Exercise 3. To begin you should have your Lesson3. Name it Read this Article.Exercise Four: Adding Actions In Acrobat. Click OK and close the dialog box. Right-click (Windows) or Control-click (Mac) the Document window and select New Bookmark form the context menu. Right-click (Windows) or Control-click (Mac) the bookmark again and choose Properties from the context menu. Right-click (Windows) or Control-click (Mac) the Bookmark you just created and choose Rename from the Context menu. 4. 5. 3. Select “Re-Teach” from the article list. The Article view will fill the viewing area allowing the reader to move though the article by clicking the page. This gives the digital author a powerful set of tools to help build in an enriched experience to the viewer. To make a bookmark perform an action do this: 1. 6. Click on the Article bookmark you just made. There are many different actions that can be associated with this bookmark.pdf open in the work area. actions can be assigned to objects such as bookmarks. Adobe Acrobat Curriculum Guide 7 .

6. In this exercise you will add headers and footers to the Lesson3Footer. You may have to click Remove to reset your footers.pdf. Refer to the picture below. especially when you are assembling pages from different sources.pdf in the Lesson Three folder. Apply page Range and Set page range From 2 to 9 • Set bottom margin to 0. 7. Click OK. make sure that there is ample space on each page before proceeding. Open the lesson3Footer. To add headers and footers do this: 1. 4. From the Menu choose Document > Headers and Footers. When you are finished pages 2 through 9 should look like this: Adobe Acrobat Curriculum Guide 8 . If you make a mistake reselect Document > Headers and Footers and make your adjustments. When you are done the footers are added on pages 2-9. When you are planning to create headers and footers in a PDF file. 2. • • • Select 1of n for Insert Page Number Type Global School of Learning.Exercise Five: Adding Headers and Footers Usually headers and footers are added in the host document. But there will be times when it is important to add them to a PDF file. 5. Click the Insert button. Click on the Footer tab.3 inches. When the dialog box opens set the following. Move the page number to the right panel by selecting it and clicking Right Align. 3.

InDesign.com/education/ed_products/main. All other trademarks are the property of their respective owners. This activity will help spark the class’s interest in scripting actions. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. 2.adobe. the Adobe logo.Activities 1.com.adobe.html Complete product information—Learn about Adobe’s complete line of integrated. Adobe Acrobat Curriculum Guide 9 .adobe. Acrobat.com/education for additional resources: • • • Instructional resources—free lessons. award-winning products: www. Some are only available in the Acrobat 6.. Then have them switch workstations or exchange files with each other and evaluate the ease and structure of the bookmarks. 4.adobe. Mac is a trademarks of Apple Computer. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Have the students create bookmarks of their project and organize them using the skills in this lesson. All rights reserved.com/education/educators/training/main. ➤ There are many different actions in Acrobat. Steve Adler at his Web site: www.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. Inc. Adobe. FrameMaker. course guides. Have students research the different actions available in Acrobat and discuss their usefulness for different projects. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way.guidedsystems. 3. registered in the United States and other countries.0 Professional. and projects that incorporate Adobe tools: www. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. This will give them valuable feedback into the design process of their bookmark navigation. and PageMaker are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. © 2003 Steve Adler. Have the students modify bookmark destinations and bookmark appearance by using the bookmark properties window.com/education/curriculum/main. please contact the author. Try a variety of header and footer options to customize reports and assignments.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 4: Annotating PDF Files .

2. and summarizing comments. (3) the process of exporting. This is where all annotations and document markup is managed. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. It is also assumed that students have experience opening. Exercise three is devoted to this activity. Spell-check comments within the Acrobat application. Comments tab: Located at the lower left of the Document window. ➤ Lesson Four is designed to be taught in three one-hour sessions. 6. Adobe Acrobat Curriculum Guide 1 . and the Notes tool. This lesson will specifically introduce: (1) the Highlight tool. closing. Markup Tool: one of a collection of tools used to digitally mark and make notes on a PDF file. (2) the comment features associated with each tool. 4. Filter and organize annotations using the Comments tab of the navigation pane. Key Terms for Lesson Four Note: An electronic comment associated with a markup tool. Use the Notes feature of each markup tool to annotate the PDF file. importing. used for transferring collections of PDF file comments between computers. Use the Highlight tool to mark up a Portable Document Format (PDF) document for later use.Annotating PDF Files Level Intermediate beginner. the Pencil tool. The second hour should be used for the student to practice the skills learned in the first hour by creating a variety of comment types and exchanging these electronically with classmates. The first hour will concentrate on the first two exercises which cover the commenting process used in a digital workflow. Summary and Objectives The purpose of this lesson is to introduce the student to the different markup tools available in the Acrobat application and to use these tools to create useful commenting and annotations for further use. Set the status for review of comments in a document. FDF: Forms Data Format. At the end of this lesson students will be able to: 1. 5. These times may vary depending on the class. 3. Export and import comments for sharing with others. and saving files on their computer.

and attachments can be embedded in your document. and comments. • • • The Highlight Text Tool is similar to the Text Edit tool and is used for general highlighting of Text The Graphic Markup tools include the Pencil. Setting Comment Identity and Commenting Preferences 1. Comment tools in Acrobat give a variety of ways to attach notes. The Comment Tools include the Notes. In addition. Adobe Acrobat Curriculum Guide 2 . To set comment Identity choose Edit > Preferences > Identity. Clicking and holding the top tool reveals the others underneath. and add comments to a PDF document. Free Text. Text boxes. sound and external files can be embedded. and Line tools. The Commenting Toolbar The Commenting toolbar is selected from the menu by choosing Tools > Commenting > Show Commenting Toolbar • • • • The Note Tool allows you to place sticky notes on your PDF file. freehand pencil drawings. graphic markup. The Text Edit tool includes a number of highlighting features for making the editing and review process easier. The text is also displayed. 3. Each one also can be associated with a text note. author. There is a comment icon associated with each comment. Circle. Stamp. and date. The Stamp Tool allows dynamic stamps with date and time as well as standard business stamps and custom stamps to be applied to your PDF file. Type your name. 2. The Comments Tab The Comments tab shows all the comments in a document and sorts them by page. Each tool in the toolbar has hidden tools below. Copy Selected Text Into Highlight. The Comment tab is located on the lower left-hand side of the document window. There are different types of commenting tools—text markup. Click the Commenting preference and be sure to check the bottom box. mark up text.Exercise One: Adding Comments to a PDF File About Comments In this exercise you should have the Acrobat Help file open in your work area. type. The Advanced Commenting Toolbar The Advanced Commenting toolbar enables different drawing shapes to be added to a PDF file. and Attach File tools. Clicking a comment in this tab will jump to the page containing the comment in the document window. Attach Sound. In addition. Square. All commenting tools have popup notes associated with them.

In addition the review history can be updated. Click the Hand tool when you are done. As students read the Acrobat Help file. ➤ This is one of the most useful features for taking notes while reading a PDF document. 5. Select it and right-click (Windows) Control-click (Mac) and choose Properties. 7. 2. It can be temporarily changed for this note by typing a new identity. Move through the Help document and continue to make some notes. To use the Highlight Text tool do this: 1. Type some information into the note. then select Add Note. 6. 3. Adobe Acrobat Curriculum Guide 3 . Move through the Help document and highlight more useful information. Select the Highlight Text tool from the toolbar. The Highlight Text Tool The Highlight Text tool and its associated text markup tools allow you to select text and mark it as you would with an ordinary marker. 2. To change the note properties do this: 1. Be sure to move to different pages in your document as you take notes.Now when you make a comment your name will appear as the author and any highlighted text will automatically be placed in its pop-up window. The Note Tool 1. Right-click (Windows) or Control-click (Mac) the highlighted text and choose Open Pop-Up Note to reveal the text note. 2. Alt-drag (Windows) or Control-drag (Mac) to mark up the text you want to highlight. You can change or edit the contents by selecting the text in the note and altering it. 4. the author name that is in the identity preference is listed. To change the color or author of the highlighted text right-click (Windows) or Control-click (Mac) and choose Edit > Properties from the menu. A blank note will appear. Under the General tab. You can also use the arrow keys on the keyboard to select text. Click on the location where you want to place the note. Select the Note tool from the Commenting toolbar. The appearance can also be changed. they should use the Highlight tool to take digital notes of important information. Move the cursor to the beginning of the text you want to highlight and drag across it. Notice the highlighted text automatically becomes part of the text note. ➤ Another way to select the Note tool is to right-click (Windows®) or Control-click (Mac).

4. Right-click (Windows) or Control-click (Mac) on the comment to change the properties of the line. Adobe Acrobat Curriculum Guide 4 . 3. squares. To use the Pencil tool do this: 1. Save the document. Carefully double-click on part of the line you drew to bring up a text note. The comments are now part of the Help file. 2. 5.The Pencil Tool The Pencil tool and its associated graphic markup tools allow you to add graphical marks and notes to your page such as circles. and lines. Click on the Pencil tool and draw on the page. Add some text in the box.

To summarize comments do this: 1. 3. Click on each comment to jump to the page in your document where it resides. Select Expand All to see the details of all your comments. From the Options button at the top of the comments pane select Summarize Comments. and used like any other PDF file. Adobe Acrobat Curriculum Guide 5 . 3. Viewing Comments in a PDF File 1. In the dialog box that opens you can choose the type of summary and click OK. and control your comments. At the top of the comments pane you can view. Save the Summary PDF file to your disk. 4. You should have the Acrobat Help file with some annotations open in the Acrobat work area on your desktop. The comments you have made should show up something like the example to the right. This information can then be printed. Open the Comments tab by clicking it. Summarizing Comments By summarizing comments Acrobat creates a new PDF document containing all the comments in the annotated PDF file.Exercise Two: Working with Comments In this exercise you will take the comments that you made in the first exercise and work with them. sort. 2. saved. A new PDF file is created based on your choices containing a summary of the comments made in the Help document.

From the menu choose Edit > Check Spelling > In Comments and Form Fields … or press F7. 2. 4. Based on your platform. Spell-Checking Comments Comments and form fields can be spell-checked within Acrobat for added convenience. 2. comments can be shared and maintained in a number of ways both internally and via the Web and e-mail. If Acrobat finds a questionable word or simple punctuation error it will suggest corrections. ➤ Consult the Acrobat Help File for details on exporting comments. If necessary. or add the questionable word to your dictionary. Adobe Acrobat Curriculum Guide 6 . workgroup. The comments are saved as a special Acrobat file called a Forms Data Format (FDF) file. To delete comments in a PDF file do this: 1. new words can be added to the user dictionary. From the Acrobat menu choose Document > Export Comments.Deleting Comments Comments are deleted by selecting them in the navigation pane and pressing the Delete key.fdf file to your disk. When the Check Spelling window appears choose Start. 2. which is much smaller than the PDF document.fdf extension in the filename. This FDF file can then be sent electronically to others. Exporting Comments Comments can be exported in a PDF file so that others may use them on their copies of the PDF file. The selected comments and markups are removed from the document. In the Export dialog box be sure to leave the . or workflow. Click Done when finished and save your document. Select more than one on a page by shift-clicking each comment. To export comments do this: 1. You can choose to ignore or change the word. To spell-check comments do this: 1. These comments can now be shared with others as long as everyone is viewing a copy of the same PDF file. Save the . Press the Delete key or right-click (Windows) or Control-click (Mac) and choose Delete. 3. 3. Click on the comment.

When working within a group. highlight and mark up your section of the Help file with other members of your workgroup. Name the file with your name followed by the . The goal of the exercise is to have each member of the group pick a topic of the Acrobat Help file and highlight important parts. Save your comments to your disk. Annotating Your Help PDF File Using the skills you learned in Exercises one and two. 3.Exercise Three: Collaborating in a Workgroup One of the key advantages of working with a PDF document is that comments can be added and graphics markup tools can draw and place information in the document—giving the user the capability to annotate and review materials without harm to the original document. Be sure to keep the . They should be able to exchange files either by e-mail. Once the group has been formed and considered these concepts. Adobe Acrobat Curriculum Guide 7 . the collaboration process can begin. 2. A color-coded system is designed to help view different types of comments and annotations. A workflow for digital collaboration involves these fundamental concepts: • • • • • All users work within the Acrobat application. Be sure to spell-check your comments before exporting. In this exercise we will assume that all members of the workgroup will be using the Acrobat Help file as their common PDF document.fdf extension. Choose Edit > Preferences > General and choose Identity from the list. 3. 4. and everything is in place. Type your name. Be sure to use a variety of colors and different tools. Exporting Your Comments 1. Setting Your Author Preferences 1. This should be agreed upon ahead of time. Close the Preference Box. or disk. individuals can contribute to a document’s review and/or revision at their own location and then distribute their individual annotations to each other for collaboration. network.fdf extension in your filename. Each tool is suited to a particular task. From the menu choose Document > Export Comments. All users have the same PDF document available on their computers. ➤ Students should work in groups of three to five for their workgroup. 2. to help the group master the important parts of the program. as well as add comments and notes. Everyone uses a unique author name.

Select Show to help filter the different comments from view. 2. Notice that each member’s comments are now part of your file. If the Comments tab is not already open click on it to open it from the document window. 5. or network sharing. 5. Choose Completed. you can manage your status of each comment’s review by using the checkbox in the Comments window: 1. 7. Setting Comment Status Since each member of the workgroup covered a different topic in the Help file. Right click (Windows) or Control-click (Mac) and select Set Status. 6. 2. In the Comments window check the comment whose status you want to set. Expand and click on the different comments to jump to the location in the Help file where the comment resides. Right click (Windows) or Control-click (Mac) a comment to bring up the Properties selection. 3. This can be done by e-mail. 8. Continue this process as you review the comments. Navigate to the folder where you have stored the other member’s comments and click Select. Adobe Acrobat Curriculum Guide 8 . In the Comments window select Sort By and try sorting the comments. do this: 1. Choose the Review History tab. After all comments have been distributed among the workgroup.Importing Comments Everyone in the workgroup will need to distribute their own comments to the other members of the group. 4. disk sharing. 4. From the menu choose Document > Import Comments. 3. Sort by Type or Author. Repeat this until each member’s comments have been imported into your own Acrobat Help file. The changes in comment status are listed. 6.

html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. registered in the United States and other countries.Activities 1.adobe.com/education/ed_products/main. All other trademarks are the property of their respective owners. course guides. © 2003 Steve Adler.guidedsystems. If time permits students should explore these in detail.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.com/education/curriculum/main.com/education/educators/training/main. 3. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. All rights reserved.html Complete product information—Learn about Adobe’s complete line of integrated. Adobe. please contact the author.com/education for additional resources: • • • Instructional resources—free lessons. Let them use different filter techniques to find out what works best.adobe. The Stamp tool can be interesting. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. the Adobe logo.adobe. Inc. There are many surprises that can make this activity enjoyable. Windows is either registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Have students break into workgroups and create a color scheme and icon system for submitting annotations. Have students use the Help file to research how custom stamps can be made.com. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe. Steve Adler at his Web site: www. and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. award-winning products: www.. Mac is a trademark of Apple Computer. Have volunteers look into the different markup tools and present the different ones to the class. 2. and projects that incorporate Adobe tools: www. ➤ Commenting is a major feature in Acrobat collaborative settings. Adobe Acrobat Curriculum Guide 9 .

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 5: Editing PDF Files .

Use the TouchUp Text tool to select text. Export images in a PDF file. Adobe PDF files can be saved in a variety of other formats as well. delete. Extra time can be spent on mastering the techniques on the student’s own PDF documents. RTF: Rich Text Format. (2) the TouchUp Object tool. The student will explore the use of the touch-up tools in a PDF file and use the technique to modify the document. This is controlled at the time of PDF creation and is checked by default in the Adobe Acrobat Distiller® application. 6. Because of copyright restrictions some fonts may not be able to be embedded. (3) the text properties window. Summary and Objectives The purpose of this lesson is to introduce the student to the text and object editing tools available in the Acrobat application and to use these tools to modify. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. 5. spacing. Edit individual lines of text content. 3. ➤ Lesson Five is designed to be taught in a single one-hour session. At the end of this lesson students will be able to: 1. These are also called Touch-Up Properties. Adobe Acrobat Curriculum Guide 1 . A sample work file is included in the Lesson Five folder in your Adobe Acrobat Curriculum Guide Resources.0 Professional only). Insert new lines of text. 4. Key Terms for Lesson Five PDF Object: A line of text or a graphic object that can be selected by the Acrobat application for manipulation. size. closing.Editing PDF Files Level Intermediate beginner. Alter text properties. tracking. A text format that retains simple text styles and paragraph formatting. This lesson will specifically introduce: (1) the TouchUp Text tool. Use the TouchUp Object tool to manipulate different objects in a PDF file (Acrobat 6. and alignment. copy. Embedded Font: A font whose encoding is actually part of the PDF file. outline color. Text Properties: Characteristics such as font. fill color. 2. and saving files on their computer. Not all PDF files use embedded fonts. It is also assumed that students have experience opening. and manipulate text and graphics in an Adobe Portable Document Format (PDF) file.

Because of this. With large revisions it is always easier to work in the host application that created the document in the first place. To reset the text flow use a combination of the cursor and the Return and Delete keys to position the word. or its attributes changed using the TouchUp Text tool. The Lesson5. In this exercise you will select some text and graphics for editing. Acrobat uses an included Multiple Master font to help simulate fonts that do not reside on a viewer’s system. Acrobat files allow only limited editing and layout changes. For example you cannot easily add a line and have the text reformat automatically to another line if you decide to add more text to a paragraph. From the Menu select Tools > Advanced Editing > Show Advanced Editing Toolbar Click on the second line of the heading containing “Johnson Space. To use the TouchUp Text tool do this: 1. 3. Drag the cursor across the word “Johnson. This process can be used for any text in the document. All the object information for a single page is contained on that page.Exercise One: Editing Text and Images PDF Objects PDF files are files containing PostScript® objects such as text and graphics. you must keep in mind some of the limitations of PDF file touch-up when working with text: • • • You can change attributes and always delete characters.” Notice the rectangle that encloses the entire paragraph.pdf file contains a PDF version of the NASA home page of the NASA Web site.pdf file open in your work area. If the font is not embedded new text may appear slightly different on other machines. 4. Adobe Acrobat Curriculum Guide 2 . Using the TouchUp Text Tool In this exercise you should have the Lesson5. 2. deleted. These objects reside in a unique fashion on each page of the PDF document. Text can be altered.” Type in “Kennedy. It will be used to demonstrate the features of the TouchUp Text and TouchUp Object tools.” In a moment the text changes. You can add characters only if the font is installed in your system and any instance of the font is embedded in your file. 5. Unlike word processing and page layout.

5. click again until it is in the proper position. Select some different text and try experimenting with the other attributes. Try this on some other locations in the page and save the file when you are finished.Changing Text Properties Text properties can be changed once the text has been selected. 7. Type “USA.” Select the word “NASA. Close the TouchUp window. Click the Fill box and select red. 2. 4. 4. 6. Select the Text Tab in the TouchUp Properties window and set the following: • • • 6. 8. To create a new line of text with the same attributes as an already existing line do this: 1. If the insertion point is not right.” Right-click (Windows®) or Control-click (Mac) and choose properties from the context menu.” Select the text and right-click (Windows) or Control-click (Mac) to select Properties from the context menu. Some of these attributes require very fine tuning. 3. 7.S. Select the Text tab and look at the TouchUp Properties. To change the attributes of the first line of the title on your page do this: 1. When the New Text Font window appears click OK. 3. Ctrl-click (Windows) or Option–click (Mac) just above the U. flag at the top of the page. Adding a New Line of Text Sometimes it is advantageous to add a line of text. Close the box and look at your changes. Font Size 24 pt Character spacing 50 Fill and Stroke Red 2. 5. With the TouchUp Text tool selected click on the line “NASA Taps New. Click the Stroke box and select red. Adobe Acrobat Curriculum Guide 3 .

Paste a previously copied graphic from the clipboard to a page or replace a selected object. From the menu choose Edit > Copy. Delete one or more objects from the page. 2.S. 4. ➤ There are other editing features available if you have Adobe Photoshop® 5 or later or Adobe Illustrator® 7 or later.S. You can use the arrow keys to nudge your graphic precisely. Carefully swap positions of the NASA text logo and the U. When you are finished the top of the page should look like the picture to the right. 3. 4. 2.0 Professional The TouchUp Object tool is selected by clicking the TouchUp Text tool and selecting it from the menu below.The TouchUp Object Tool — Acrobat 6. Copying and Pasting a Graphic — Acrobat Pro 1. Navigate to the next page of the PDF file. Moving a Graphic — Acrobat 6. The TouchUp Object tool will: • • • • Cut the selected object to the clipboard. Click on the U. When you are finished it should look something like the picture to the right. From the menu choose Edit > Paste. Copy the selected object to the clipboard. 5. Select the TouchUp Object tool. flag along with the USA text you added earlier. Click on the NASA text logo at the top center of the page and move it to the right. Position the logo in a blank portion of the page. 3. This tool allows you to do some editing without launching an external application. Adobe Acrobat Curriculum Guide 4 .0 Professional 1. flag on the top right and move it to the left. For mare information consult your Acrobat Help file. Select the NASA logo from the top left of the page.

Try saving your PDF file in some other formats. 2. 1. You will also save the text of the document in RTF and other formats for re-use in a word processing application. Create a folder first before saving.pdf document for re-use. 2. 5. while JPEG and PNG are best for use onscreen. You can also save as a Microsoft® Word Document or as Rich Text Format. JPEG 2000 is a newer format offering better quality for photo compression. Image Types Acrobat allows you to extract images in four formats: JPEG. Saving PDF Files in Other Formats All text in a PDF document can be saved in other formats. For more information about image types consult the Acrobat Help file. This makes it easy for digital authors to re-use their content in different applications. PNG is good for solid colors and photo text that contains crisp line art. When the Save Dialog window appears. 4. Adobe Acrobat Curriculum Guide 5 . You can alter the settings of your exported images. Save your text to your hard drive for further use.pdf file open in your Acrobat work area. Choose Advanced > Export All Images from the menu. For example it might be useful to save an image of your page as a JPEG or TIFF file. Create a new folder and Save your extracted files in it.Exercise Two: Exporting Images and Text In this exercise you will export the images in the Lesson5. ➤ Some graphics may not extract as expected. and TIFF. From the Acrobat menu choose File > Save As. JPEG is best for photos containing smooth gradients and shading. To save PDF files in another format do this: 1. Each PDF file will lend itself to a better conversion depending on its content. 3. JPEG 2000. Click on the Format button and choose the option. PNG. HTML formats will have more than one file associated with the PDF file. ➤ Please respect the works of others when you re-use images and text. 3. Graphics taken from Web pages will usually have the lowest quality. Click OK. Keep in mind that the quality of the extracted graphic will only be as good as the embedded PDF graphic. Exporting Images You should have the Lesson5. TIFF is best when using graphics destined for print. choose an image type and click Settings at the bottom of the window. Experiment with the different file types to get the best results. 4.

Extract images from a PDF file and paste them into other applications (Web design. All rights reserved. Open up an Acrobat file in Adobe Illustrator® and report on the results. award-winning products: www. Have students try using an external image editor (such as Adobe Photoshop® or Adobe Photoshop Elements) to modify graphics from within Acrobat. Use the TouchUp Object tool to copy and paste images between PDF documents. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Adobe Illustrator is the only application that can open and edit Acrobat files directly.com/education/ed_products/main.adobe.html Complete product information—Learn about Adobe’s complete line of integrated. 2.com/education/curriculum/main. and projects that incorporate Adobe tools: www.com/education for additional resources: • • • Instructional resources—free lessons. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Adobe.Activities 1. 6. Open a variety of PDF files and experiment with text attributes. course guides.com. Distiller. 4. Acrobat. and JPEG files and report on the results. please contact the author.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. 3. Photoshop. word processing) noting which types of files worked best with each type of application. Mac is a trademarks of Apple Computer. Inc. Microsoft and Windows are either a registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Illustrator. ➤ Image editing requires a machine with a good deal of memory. © 2003 Steve Adler.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www. and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.adobe.. Microsoft Word. This is a good complement to a course that includes Adobe Illustrator.adobe. 5. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. All other trademarks are the property of their respective owners.guidedsystems. Steve Adler at his Web site: www. Adobe Acrobat Curriculum Guide 6 . the Adobe logo.adobe. This late-stage editing process is worth investigating on more powerful machines. registered in the United States and other countries.com/education/educators/training/main. page layout. Save different PDF files as HTML.

0 ® ® Curriculum Guide Lesson 6: Adding Interactive Features .Adobe Acrobat 6.

Investigate form tool options from a variety of locations within the program (Acrobat 6. Ample time should be set aside so that students can master the techniques and work on their own documents. (5) the Check Box tool. Key Terms for Lesson Six Actions: Predefined processes that allow the PDF file author to create interactivity in a PDF document. Create buttons and modify their appearance and actions (Acrobat 6. Button Properties: Similar to link properties but much more versatile. Snapshots: Predefined views of a section of a PDF page. specific options for each type of button. At the end of this lesson students will be able to: 1. 2. It is also assumed that students have experience opening. actions. Summary and Objectives The purpose of this lesson is to introduce the student to the interactive features available in the Adobe Acrobat application through the use of the Link tool and the Button tool. The student will explore the use of actions and how they become part of a link or field type.0 Professional only). (4) the Text Box tool. The Form exercise can be omitted or included based on the nature of the class. closing.0 Professional only). and saving files on their computer. This lesson will specifically introduce: (1) the Link tool. and others. The tool properties used in this lesson are the basis for many of the interactive features available in Acrobat.0 Professional only). Sample work files are included. button properties control such things as appearance. While there are many form and field types in Acrobat. ➤ Lesson Six is designed to be taught in three one-hour exercises. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One and to have completed Lesson Three. 5. (2) the Button tool. Use check boxes and text boxes to create a simple PDF form (Acrobat 6. Control a QuickTime® movie or sound file in a PDF file (Acrobat 6. Link Properties: Appearance and actions that can be associated with a link. formatting. Adobe Acrobat Curriculum Guide 1 .Adding Interactive Features Level Intermediate beginner. 3. QuickTime: A multimedia layer used by Acrobat to allow different media types to be integrated in a PDF file.0 Professional only). Use the Link tool to create different types of link actions in an Adobe Portable Document Format (PDF) file. 4. this lesson concentrates on the more useful ones. (3) the Movie tool.

To make working with the different tools easier first do this: 1. The Properties bar will make it easier to select your tools as you work. like bookmarks. These appearances can be supplied in Acrobat or custom graphics can be added. Using the Link Tool In this exercise you should have the Lesson6. It will be used to demonstrate the use of the Link tool and the button tool. or performing menu commands. To use the Link tool do this: Select the Link tool. Buttons can be copied across a series of pages. In this exercise you will create a link action and a button action.0 Professional In Acrobat 6. Some of these features are limited in Acrobat Standard. Drag a rectangle around the text “Nanotechnology” and release the mouse. Choose Tools > Advanced Editing > Show Advanced Editing Toolbar. Buttons can use actions. reading articles.0 Professional): Buttons are visual objects that can be used with pages and forms to enhance the interactive and visual quality of the document. They can be linked to Snapshots. 2.Exercise One: Creating Links and Buttons About Links and Buttons Links and buttons are two useful tools for adding interactivity to your PDF file. showing and hiding comments. When working with PDF documents the goal is to give the reader immediate access to related information.0 Standard there are no Button or Movie tools. initiate actions such as playing multimedia. Each has its own benefits. Careful design with these tools can create an enriched experience for the viewer. accessing the Web. Links: Links can be invisible or visible and have one or multiple actions associated with them.pdf file contains a PDF version of a short report on nanotechnology. Buttons can have multiple actions associated with them. Button and Link tools are found in the Advanced Editing toolbar of Acrobat 6. Buttons (Acrobat 6. Choose View > Toolbars > Properties Bar. but have added advantages: • • • A button can have an alternate appearance. 1. Adobe Acrobat Curriculum Guide 2 .pdf file open in your work area. The Lesson6.

➤ Have the student repeat this for each major heading on the first page. choose More. consult your Acrobat Help file. Adobe Acrobat Curriculum Guide 3 . You may want to reinforce Lesson Three by creating bookmarks and article links that perform similar actions. 7. The link should take you to page 2. options. Select “Open a page in this document” and for the page number. type “2.” Set Zoom to Fit Page. Common to all form types are appearance. With the Link tool active. Here you can set the appearance.When the dialog window opens you will notice several options. Click OK. 2. This part of the exercise will introduce the creation of a simple button. When you select this tool and view the pop-up menu you see the different types of buttons available to you. The area you selected is saved to the clipboard and used as a “view” for your link. then choose Edit > Go to Snapshot View. Try this: Click the Snapshot tool from the main toolbar and drag a rectangle around an area of your page. Click the Hand tool and try your link on page 1. and actions associated with your button. ➤ For more detailed information on the types of form objects. double-click your link. and actions.0 Professional) The Button tool gives you access to the various fields and form objects in Acrobat. Try experimenting with different snapshots. options. The Button Tool (Acrobat 6. Select the Appearance and Actions tabs to view a summary of your properties. 6. 4. 5. 1. Save your document. Dragging a rectangle on your PDF document displays the Button Properties dialog window. 3. In the Properties toolbar.

Setting Button Properties Every field must have a name. When the prompt appears. Click Add. ➤ Buttons are a very useful feature. For more information on using icons as button art. In addition you can optionally type a short description that will float under the button when a user is near it. Select View > Go To > Next. Click the General tab and set these values: • Name : “go next” • ToolTip : Go To Next Page • Form Field: “Visible but doesn’t Print” Click the Appearance tab and set these values: • Fill Color: Click the color square and choose red • Border Color: red • Style : Beveled • Font: Auto Click the Options tab and type “Go Next” in the label field. Button objects can be combinations of text and icons.Creating a Button (Acrobat 6. Adobe Acrobat Curriculum Guide 4 . Click the Actions tab and select “Execute Menu Item” from the Select Action menu. Close the Button Properties window. When the document is printed these objects can remain hidden. 2. The Button field is part of the Form tool. as well as quickly placing and arranging multiple button objects in your PDF file. Your finished button should look like this and take you to the next page. Click the Hand tool and try your button. consult the Acrobat Help file. In the Button Properties window.0 Professional) Buttons create a more customized visual object for your PDF file. 4. 3. 6. To create a button in your document do this: With the Button tool selected go to the upper right corner in the white margin of page 1 in your Lesson6. 5. other button art can be added as long as it is in PDF and there is a single image per page. Students should take time to experiment with its use. 8. These settings are found under the four tabs of the Button Properties window. ➤ The Execute Menu Item command is a powerful one. 7.pdf and drag a small long rectangle in the upper right corner of the page. Acrobat uses these names to keep track of the fields in a document. Verify your choice with the one on the right and click OK. do the following: 1. This way they can be useful navigational aids. 2. While the Acrobat button appearance is simple. They can be set to be visible only onscreen. choose your action from the main menu.

and page actions.pdf file and go to page 7. the relative path and the filename cannot be changed. bookmarks. ➤ Sound files are added in the same way as movies—through the use of the Movie tool. This will keep the file size as small as possible. Preparing and Referencing the Media Your movie should be placed in the same directory as your project file.pdf project. However. Make sure your settings are set to the following: 1. Select the Movie tool. When a QuickTime movie or sound is added to a PDF file. Once the movie is referenced. This exercise will use a link to a movie. Choose the location of your movie on your hard drive. To prepare your movie do this: 1.0 Standard and Acrobat 6. 2. Acrobat 6.pdf project.mov resource file and place it in the same directory as the Lesson6.pdf file open in your Acrobat work area. In this exercise you will locate and open the Lesson6. This will prevent unwanted distortion of the graphic. Not only does it link movies but also it controls the movie properties.0 Professional) The Movie tool is powerful. It is a good idea to know your audience and their computers before using multimedia objects in Acrobat. ➤ Movies can be set to appear with visible poster frames or appear in fixed positions. Acrobat also checks the movie to make sure that it will work across all platforms.Exercise Two: Working with Media Clips (Acrobat 6. you should reference it so that it does not get embedded in the file. they require increased processing and extra memory.0 compatible media.0 Professional can place a movie in an Adobe PDF file. Make sure both the Advanced Editing Toolbar and the Tool Properties window are open.0 supports more media types including SWF files. buttons. This is very important if you plan to distribute your document. Open the Lesson6. “Acrobat 5 and earlier" to reach the largest audience. Tips to remember: • • • • Both Acrobat 6. Adobe Acrobat Curriculum Guide 5 . Keep your document at 100% when placing your movie in your PDF file. You will create an invisible link over some text that will link to the Play Movie action. The movie will appear and float over the page. They also can appear to float on the page and then disappear. 2. 3.pdf file. ➤ Media clips are a tempting addition to a digital document.0 Professional can reference movies through the Link tool. but only Acrobat 6. Locate the Y2Kbugs. The float setting is useful when there is no fixed place for the movie poster frame to fit on the document. It will then disappear. You should have the Lesson6. This is useful when the movie is being added to enhance a project. The Add Movie window will appear. 4. Drag a rectangle in the blank area of the page. You can choose to work with Acrobat 6.0 compatible media or Acrobat 5. In this exercise you are going to place a movie on page 7 of your Lesson6.

and select Use Floating Window. The movie is now ready to be referenced. The Use Floating Window option sets the movie to play in a separate window. 8. draw a rectangle around it to specify the play area for the movie. Drag a rectangle around the upper right title “It’s Showtime!!. 6. 2. We will use the Link tool to create an invisible link that will activate the movie.0 Professional Help: • Use a graphic image for the activation area of the link to a movie. consider the following suggestions from Acrobat 6. Click OK. Link. Save your project. To link your movie do this: 1. and then selecting Display Poster. Try your link. Acrobat will check the movie and prepare it for cross-platform viewing if necessary.mov file you placed earlier. Click Add and select the Y2Kbugs. 7. 5. Use a miniature version of the movie poster to create an icon for the movie. or Button. You can create the icon by adjusting the movie boundaries to less than full size. 4. Click the Actions tab and choose Play Media (Acrobat 5 Compatible) from the Select Action window. 4. • Adobe Acrobat Curriculum Guide 6 . 5. Select the Link tool. 7. You can do this by inserting an image that you capture from the movie. Then deselect the Put Poster In Document option from the Movie Properties dialog window. Because it is a floating movie. (Capture the image using a movie authoring application. 6.” Click the Appearance tab and Choose Custom Link from the Create Link window. The movie can play in a separate window.) Once the image is incorporated into the PDF document. you must create a link and an action to view it. Double-click the red rectangle on your movie page to open the Movie Properties window.3. Select Use No Poster. Enjoy the show! Tips for Adding Media Clips When adding movie and sound clips to PDF documents. Click on the Playback tab and check Use Floating Window. Click OK. Linking to the Movie Now that your movie is referenced you can link to it in a number of ways: Bookmark. 3. Don’t Show Poster. Click OK and select the Hand tool. Play Once Click on the Appearance tab and choose Invisible Rectangle.

or if the assigned player isn't available. assign different renditions. Your machine needs a media player such as Apple Computer’s QuickTime to play the different media types. If you link your PDF documents to movie or sound files residing across a network or on the World Wide Web. For the latest media options such as to embed media clips. create a poster from a separate file. Selecting the controller bar stops the clip. if a high-resolution movie can't be played on the user's system. This ensures optimum performance. • • • • Adobe Acrobat Curriculum Guide 7 . and specify the content type. One advantage to using Acrobat 6. If you select Acrobat 5 Compatible Media. the next available rendition of the movie can be played instead. Use movie and sound files that are located on your hard disk or on a CD with your PDF files. Movies are a great way to enhance PDF files. That way. you must select Acrobat 6 Compatible Media. Consult the Acrobat Help file for more detailed information. If you have a high-speed Internet connection try linking to movies on the Web. performance decreases.0 compatible multimedia now includes even more support. This is a great way to keep your Adobe PDF file small and still make use of rich multimedia. Acrobat 6. Students should experiment with different settings in the movie properties window to get a good understanding of its capabilities and limitations.• • Use a play action other than Play Once Then Stop when a controller bar is used with a clip.0 compatible media clips is that you can set up a list of alternate renditions. these options are not available. Double-clicking inside the movie frame starts it playing again.

Select the Hand tool and click the Date field.” Notice that the format changes to the one you selected in the Format tab of the Text Field Properties window. It is located in your Adobe Acrobat Curriculum Guide Resource folder. To begin do this: 1. buttons. and signature fields. form data can be submitted over the Web and collected in a database. and explore the results. 4. 5. Select the Text Field tool from the menu. 3.pdf is a simple public address announcement form. Drag a rectangle to the right of “Week of. 2. check boxes. radio buttons. Adobe Acrobat Curriculum Guide 8 . From the top menu choose Tools > Advanced Editing > Advanced Editing Toolbar.Exercise Three: Making a Form (Acrobat 6. In this exercise you will take a blank form having no form fields. list boxes. You can create forms with text boxes. Creating a PDF form from an existing form lets you maintain your organization’s paper look and feel. Close the Text Field Properties window. As you read it you can see that the requirement is to print or type the information clearly. 2003. With the proper software and hardware components in place. 6. combo boxes. add and format some text and check boxes. Type “March 17.pdf. 7. similar to an HTML form. When you are satisfied with the field. 8.” Open the Format tab and choose mm/dd/yy for the date format. while saving you the effort of re-creating the form.pdf should be open and visible in your Acrobat work area. The file for the exercise is lesson6Form. Your lesson6Form. Adding a Date Formatted Text Field The lesson6Form. save your file. Using Acrobat you will create text box fields to make the task easier. 9.0 Professional) About Forms With Acrobat you can quickly convert your existing paper and electronic forms to PDF files and then add PDF form fields.” Open the General tab of the Text Field Properties window and type “Date.

duplicating fields across pages. For Number of Fields. When you are finished adjusting select the Hand tool and try your form. Roll the mouse over a check box. The copied fields are previewed. etc. 5. ➤ Forms creation is a tempting feature in Acrobat. At the very least Acrobat form creation allows the user to type onscreen and print a clean copy for submission.0.” In the Check Box Properties window name the box “check” and close the window. hold down the shift key while dragging each box into position next to the other days of the week. 9. In this part of the exercise you will create a check box and create multiple copies for the Monday through Friday areas in your project file. Select the Hand tool. To create a check box field do this: 1. Click OK. (This is different than a duplicated field where each box would have the same name. Select the Text tool and drag a large rectangle under the “Announcement” area of the project file. Adding Check Boxes Check boxes make it easy for users to click on a selection and have Acrobat create a mark. check. Notice that the text will format to the size of the box you created. Adobe Acrobat Curriculum Guide 9 . When it turns to a pointer. 8. Notice that each field name is now unique: check. and setting validation scripts. 4. creating calculated fields. 3. 2. Open the General tab and name the field “Content. Right-click (Windows®) or Control-click (Mac) on the red check box and choose Create Multiple Copies of Fields from the context menu. ➤ Acrobat 6. 6. Keep in mind that when using forms on the Web that there is much more to a form than meets the eye. Click the text box you just created and begin typing. 2.) 7. Look at the various options available. 6. Click a white area of the screen. select 1 and 5 in the menus.” Open the Options tab and choose Multi-line.1. To begin do this: 1. Remember that all form fields can be set to Display Only or to Print. Select the Check Box tool and draw a square next to the word “Monday. In this part of the exercise you will create a text area and format it for multi-line use.Adding a Multi-line Text Field In the area at the bottom of the project file is a large area for typing or printing the information for the announcement.0 Professional contains powerful form and field tools. 5. Click Close. 4. such as setting tab order. For more information consult your Acrobat Help file. Expand the document to the width of the screen to make drawing easier. 3.

Use Acrobat buttons to make a lab or book report come to life. Adobe Acrobat Curriculum Guide 10 .. Look for other common classroom forms and have students make them interactive with the Form tools. at his Web site: www. 3.guidedsystems. Design a form in your favorite host application and convert it to a PDF file. Inc.com/education/educators/training/main. If time permits try experimenting with other options.adobe. Be sure to set their properties to be visible only onscreen. Have the students break into groups and have each group explore different option and appearance features of the Link tool. and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. course guides. and provide navigation buttons.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom.adobe. Have them demonstrate or distribute their results to the class. award-winning products: www.adobe. play movies. 4. All rights reserved. Excerpts used by permission. and Movie tool.com/education for additional resources: • • • Instructional resources—free lessons.html Complete product information—Learn about Adobe’s complete line of integrated. please contact the author. Use a button to create a Print command. Adobe Acrobat 6.com/education/curriculum/main. text tool.➤ There are many options available for working with the Form tools.com.com/education/ed_products/main.0 Help © 2003 Adobe Systems Incorporated. © 2003 Steve Adler. and projects that incorporate Adobe tools: www. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Steve Adler. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. the Adobe logo.adobe. Activities: 1. Button tool. 2. All other trademarks are the property of their respective owners. Mac is a trademark of Apple Computer. Adobe. For more information consult your Acrobat Help file. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Use them to show and hide bookmarks. registered in the United States and other countries. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.

0 ® ® Curriculum Guide Lesson 7: Importing Image Files .Adobe Acrobat 6.

(4) Correcting At the end of this lesson students will be able to: 1. Sample image files are included. Paper Capture: The process of converting a scanned document in TIFF format into a searchable text file. In the first hour the student will explore how different image types are treated in Acrobat. and graphics that are usually destined for print. (3) Capturing Scanned Pages. Adobe Acrobat Curriculum Guide 1 . JPEG. ➤ Lesson Seven is designed to be taught in three one-hour sessions. In the second hour the student should explore the various settings encountered in the Lesson in order to master the techniques and to work on the student’s own PDF documents. and saving files on their computer. PICT (Mac OS only). HTML. The lesson is divided into three parts: Opening image files with Acrobat. The third hour should concentrate on the Capture process and Scanning (if available). PNG. Text. Key Terms for Lesson Seven Image File Compression Type: Image file types contain altered or compressed data that allows graphics files to be used by an application. text. PCX. This is related to its resolution. This lesson will specifically introduce: (1) the Create PDF from File… command. Open a variety of image files in Acrobat. Every image format that is discussed in this lesson is of this type. TIFF: Tagged Image File Format (TIFF) is ideal for maintaining high-resolution data. Capture a scanned page and convert the image to searchable text. They essentially fall into two categories: File types that are best suited for photographs on screen (JPEG) and file types that are best suited for line art and highly defined edges and contrast (ZIP or GIF). It will produce the sharpest definition but will create a very large file.Importing Image Files Level Intermediate beginner. CompuServe GIF. You can convert BMP. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One and Two. preparing paper documents for scanning. closing. It is also the preferred format for importing scanned paper containing graphics and text. Summary and Objectives The purpose of this lesson is to investigate how image files can be brought directly into the Acrobat application and converted to an Adobe Portable Document Format (PDF) file. Bitmapped: An image made up of a defined number of pixels (dots) similar to most paint programs. 2. Change appropriate settings for import. It is also assumed that students have experience opening. (2) Preparing documents for scanning. or TIFF files to Adobe PDF by opening the files in Acrobat using the File > Create PDF > From File command or by dragging the file onto the Acrobat icon. There are many graphics compression file types. This format is best used for high-quality files with sharp areas of line contrast. and capturing scanned images to formatted text and graphics in Acrobat. 3.

image quality may not be suitable. You will use files taken from the United States National Archives Web site’s Panorama collection. 2. This is optional.pdf file contains a panoramic picture of the Panama Canal when it was being built. In addition to these options. This exercise uses the files found in your Lesson Seven folder in your Adobe Acrobat Curriculum Guide resource directory. It is smart to use the highest-quality (least-compressed) graphics format when converting to PDF in this way. Select “canal. 4. you can also export images from any PDF document using the Advanced > Export All Images menu command (Lesson Five).jpg. To bring converted image files directly into PDF do this: 1. Adobe Acrobat Curriculum Guide 2 . Acrobat will open the image file as a new PDF document. ➤ Things to remember: Graphics taken from the Web are often highly compressed for quick downloading. The Ideal way to convert a graphic into a PDF file is to place it in a page layout program and then create the PDF file through the Print or Export command of the host application (see Lesson Two). The Canal.Exercise One: Importing Image Files Preparing Your Image Files Image files created by other programs can be opened directly in Acrobat.” ➤ You will see a window that tells you the options available using Picture Tasks. Save your document. When they are converted to PDF. 3. Native JPEG files will convert at their existing compression setting. The original image file’s quality will determine how well Acrobat is able to convert the file. From the menu choose File > Create PDF > From File… Open the Lesson Seven folder on your hard drive. With the exception of text and HTML files Acrobat will allow you to define the compression setting of the converted file.

Use the Zoom tool and the page view techniques (from Lesson One) to look at the graphic. If Acrobat can control the compression setting the Settings button will be active.56 inches high. 1. Be sure to give the image a title and subject in the Document Properties box. As always experiment with different types to see which is best for your needs. 5. Repeat the previous steps for another image using the Shipyard. Select the file type you wish to open. 3. Allow students time to explore and open a variety of files using this technique. Some grayscale images may look better with ZIP selected. ➤ The process covered in this exercise opens up many possibilities for creating collections and portfolios using Acrobat. Zip compression is a lossless type of compression. This will give you the highest-quality PDF file. Click the Settings button to view the options. From the main menu choose File > Document Properties. To select image compression settings do this: 1. The Compression Settings Window: When opening image files as PDF files some file types will allow you to make compression settings. 2.63 inches wide and 5. Inspect the File Size Information in the window at the right. Click OK and save your file. 3.Viewing Document Properties 1. Save your file. JPEG 2000 is a type of compression suitable for a wide variety of image types.jpg image from your Lesson Seven folder. Type the title and subject information. 2. • • Open the supported file type in Acrobat. 2. This makes it ideal for viewing online using the viewing tools of Acrobat. If file size is a priority try selecting another value. 4. ➤ One big advantage to creating a PDF file of oversized images is that the entire image is captured. • Adobe Acrobat Curriculum Guide 3 . Notice the image is 22. 4. Whenever possible use JPEG (Quality: Maximum).

4. • • • • Original documents for scanning should be of the highest quality available. Acrobat is able to directly import an image through your scanner if the scanner is TWAIN compatible and if the scanner software was installed prior to the installation of Acrobat. This exercise will list the basic procedures and requirements for preparing a document for scanning into Acrobat. Select TIFF from the open dialog box. Adobe Acrobat Curriculum Guide 4 . To bring the scanned document into Acrobat do this: 1. Notice the file size is only 59K! Compare that to the original TIFF image of 964K. save your file. You will use the Drawing. 5. For more information on controlling scanners directly in Acrobat please see the Acrobat Help file. Choose an uncompressed TIFF at 300 dots per inch (dpi) from your scanner’s preference settings. Scanning programs ship with most scanners currently available. A grayscale photograph does not need to be scanned as a color source. When the PDF file opens. ➤ This is a tremendous way to archive material and keep the resulting files small.tif file located in the Lesson Seven folder of the Curriculum Resource files. The document should look like the picture above. check the file size in the Document Properties window. This is a scan of a drawing made during a biology activity. Select the Drawing. Click Fit Page on the toolbar. For example. You will then bring in a TIFF file from the Adobe Acrobat Curriculum Guide Resources.Exercise Two: Preparing Paper for Scanning About Scanning Using a scanner to digitize paper documents is a good way to integrate them into your digital PDF file collection. From the Acrobat menu choose File > Create PDF from File. 6.TIF file from the Lesson Seven folder. As you did in the previous exercise. Make sure to select the proper source type in your scanner software. 2. This will guarantee the best possible reproduction. 3. Experiment with different contrasts and thresholds to get the optimum TIFF file with your scan. black-and-white line art only needs to be scanned at pure black and white. ➤ For more information on different image file types as well as EPS and PostScript® files please consult the online Acrobat Help file and the Adobe Web site. The quality of the PDF file is the same as the original and will print to the highest resolution of your printing device. Students should be encouraged to explore.

When the status box disappears your document is ready to be proofed. All include the optical character recognition (OCR) capability: • Searchable Image (Exact) .Choose Searchable Image (Exact) to keep the original image in the foreground and place searchable text behind the image. Open your scanned document in Acrobat. Built into Acrobat Capture are dictionaries that are capable of performing OCR from the image file. Select Edit > Formatted Text & Graphics. The degree of success in OCR depends entirely on the original scanned document and the fonts used in the original. pictures. Acrobat Capture provides three types of capturing. For more information about creating a PDF file from a scanner consult Acrobat Help and your scanner software support files. This yields the largest file size but preserves the integrity of the original for printing while still providing searchable text. Experiment with different types of originals and computers for the best experience. ➤ This process is dependent on the type and quality of the original and the amount of memory available to the application as well as the power of the computer doing the processing. Click OK to start the conversion. Searchable Image (Compact) . Use this when file size is most important but searchable text is required.Exercise Three: Capturing a Scanned Page About Paper Capture Adobe Acrobat Capture® is a utility that interprets TIFF images and text and converts it into searchable text. Adobe Acrobat Curriculum Guide 5 . The scanner software must be TWAIN compliant. 2. However each scanner is slightly different. The process will begin and may take some time. This will also reduce image quality. ➤ Acrobat also allows for direct creation of a PDF file from a scanner. 3. and other graphics. Select Document > Paper Capture > Start Capture.Choose Searchable Image (Compact) to apply compression to the foreground image to reduce file size. 4. • • To convert scanned paper to searchable text do this: 1. fonts. Formatted Text & Graphics – Choose Formatted Text & Graphics to reconstruct the original page using recognized text. This will yield the smallest size but require the most effort to produce. This is a good setting for legal documents.

Correcting Words on Captured Pages
Your document has been captured. If Exact Setting was chosen, the text still looks like an image but underneath much of the text has undergone OCR. Since you chose Formatted Text & Graphics you will need to proof the document. To see the suspect pages do this: 1. Choose Document > Paper Capture > Find First OCR Suspect.

All suspect words on the page are enclosed in boxes. 2. 3. Click any suspect word to show the suspect text and its original bitmap image in the Find Element window. If you need to edit the text begin typing and the correct text will replace the highlighted area. If the text is correct click Accept and Find. Repeat steps 1 through 3 for the rest of the document. When you are finished close the Find Element window and review your document. Save this file. Try opening the image001.tif file again and choosing another Capture format. Compare the file sizes of the raw TIFF file (828K) and the formatted PDF file (24K). Quite a difference! Try saving the Formatted Text and Graphic PDF file as a Microsoft® Word File and compare the formatting. If you close the Find Element window before correcting all suspect words, you can return to the process by choosing Document > Paper Capture > Find First OCR Suspect, or by clicking any suspect word with the TouchUp Text tool.

4. 5. 6. • • • •

Adobe Acrobat Curriculum Guide

6

Activities
1. Collect a variety of graphic image files. Be sure to keep the correct extension (.BMP for example) on each file. Have students convert the image files to PDF files and report on such things as image quality, file size, and color quality. Scan a variety of documents as TIFF files and open them as PDF files. Report on the results. Have students create portfolios containing different documents and file types. Use the skills learned in Lessons Three and Six to create electronic portfolios. Teachers: Collect worksheets and classroom materials and create custom workbooks and resource collections.

2. 3. 4.

Additional Adobe Resources on the Web Visit the Adobe in Education Web site at www.adobe.com/education for additional resources: • • • Instructional resources—free lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product information—Learn about Adobe’s complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www.adobe.com/education/educators/training/main.html

Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com.

Adobe, the Adobe logo, Acrobat, Acrobat Capture, and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.

© 2003 Steve Adler. All rights reserved.

Adobe Acrobat Curriculum Guide

7

Adobe Acrobat 6.0
® ®

Curriculum Guide

Lesson 8:
Working with the Web

Web Links: A Web address that locates a Web page or graphic through the use of a Uniform Resource Locator (URL). In this Lesson a connection to the Internet will be necessary. (3) the Locate Web Addresses tool. In the second hour students will refine and edit their captured Web pages. 3. Adobe Acrobat Curriculum Guide 1 .Working with the Web Level Intermediate. ➤ Lesson Eight is designed to be taught in three one-hour sessions. At the end of this lesson students will be able to: 1. For working with the activities at the end of the lesson. Edit objects and text in a PDF file. 2. Once captured these pages can be edited so that the viewer will not need an Internet connection to interact with the Adobe Portable Document Format (PDF) document. Remove unused Web addresses. closing. View Web links in a PDF document. It is also assumed that students have experience opening. Acrobat can capture Web pages and even entire Web sites. In the third hour the student should explore the various settings encountered in the lesson in order to master the techniques and to work on the student’s own PDF documents. students are assumed to have worked with the previous lessons. 4. Summary and Objectives The purpose of this lesson is to explore how the Adobe® Acrobat® application and the Web work together. This lesson will specifically introduce: (1) the Open as Web Page command. Open a Web page as a PDF file. In the first hour the student will explore how Web pages are captured in Acrobat. Links can be created in Acrobat to link directly to the Web or to previously captured Web pages. 5. The lesson is divided into two parts: Converting Web pages to PDF and refining these captured Web pages. Append additional Web pages to a PDF file. (2) the Web Capture tool. and saving files on their computer. Key Terms for Lesson Eight Web Page: A collection of text and graphics organized on a page designed for viewing in a Web browser.

Any Web links on the pages are still active in PDF—just click a link to download the link’s pages. You can navigate through the document and add comments and other enhancements to it. frames. Adobe Acrobat Curriculum Guide 2 . You will then open a JPEG file of the actual Bill of Rights and make it part of your Bill of Rights PDF file. JPEG. SWF.html You may want to visit the site with your browser to see how the Web page looks. You provide the address. and HTML forms are turned into PDF forms. or URL. We will also include a photograph of the original Bill of Rights. From this URL you will download and attach the Amendments. You are encouraged to try other methods after you have completed this lesson. If Web Capture does not work. links. Acrobat can download HTML pages. 3. You should have the Acrobat application open on your desktop. an Adobe PDF document created from HTML Web pages is like any other PDF document. 2. background colors. Choose Edit > Preferences. No other files should be open. text files. ➤ Although there are other ways to open Web pages in Acrobat this exercise will use the simplest approach.gov/exhibit_hall/charters_of_freedom/bill_of_rights/bill_of_rights. and Acrobat converts and opens the pages in one step. Choose Internet from the list of preferences on the left. and GIF graphics (including the last frame of animated GIFs). To configure your Internet or proxy settings do this: 1. of the Web pages. HTML pages can include tables. In most respects. image maps. Your system administrator or Internet service provider will give you the information you need. and form fields. you may have to configure your Internet or proxy settings for access to the World Wide Web. Converting Web Pages to PDF Files In this exercise we will use the United States National Archives and Records Administration (NARA) Web site to download the Bill of Rights and the Amendments to the Constitution. The URL for the locating the Preamble to the Bill of Rights is located at: http://www. it will attempt to use the configuration settings that already exist. HTML links are turned into Web links. Choose Internet Settings and provide the necessary information for your setup. text colors.Exercise One: Converting Web Pages to PDF Files Acrobat and Web Pages (from Acrobat Help) You can download Hypertext Markup Language (HTML) pages from the World Wide Web or an intranet in Acrobat and convert them to Adobe PDF. and forms. Configuring Your Internet or Proxy Settings If Acrobat is installed on machines with working browsers. Note that one “Web page” may correspond to more than one PDF page. PNG.archives. This is because Acrobat divides long HTML pages into standard-size pages (depending on the PDF page layout settings). Cascading Style Sheets are supported. and add them to the end of the document.

Click the Settings button and verify that all four options are selected. Be sure to save your document as “Preamble. Take a moment and look at the settings. Besides typing or pasting a URL. For more information on these settings consult the Acrobat Help file. 5. 4. Click OK to close the settings window. 6. Clicking “Get Entire Site” can lead to unpredictable results. Note: • • • • Because Web sites can be complicated. Be patient while Acrobat downloads the page. it is a good idea to leave these settings as they are. When the page is finished downloading it will look similar to the one shown here. 2. Type or paste the Bill of Rights URL into the URL box. From the menu choose Advanced > Web Capture > Page Info.To download your Web page do this: 1. Until then the PDF file is still considered a temporary file. This will provide the most versatility once the Web page is converted. you can browse to a local Web page on your hard drive or Intranet for downloading. 8. 7. Adobe Acrobat Curriculum Guide 3 . From the Menu choose File > Create PDF > From Web Page. All the important information about the page is contained in this window. Notice that the Web page is now a single-page PDF file with a bookmark containing the title of the Web page. Click Create. 3.pdf”.

Repeat this procedure for the links “Amendments 1-10” and “Amendments 11-27. 2. The simplest way is to locate the link on your PDF file that you wish to download. 4. In this exercise we want to append the Amendments to this page. Right-click (Windows ®) or Control-click (Mac) on the link “Preamble” and choose Append to Document. Adobe Acrobat Curriculum Guide 4 .Appending Web Pages There are different ways to append Web pages in your PDF file. ➤ After looking at the contextual menu choices students may want to investigate the other options such as Open Weblink in Browser.” After the page downloads save your document. 3. To download the Amendments page to the Preamble PDF page do this: 1. After the page downloads save the document.

7. It is best to collect all relevant links individually before choosing to remove all. Choose All Pages. consult the Acrobat Help file. 5. You will use the Lesson8Edit. 2.pdf file. The URL appears as you roll over the link. When finished inspecting choose the Hand tool and navigate to the first page. Click Cancel in the dialog box to return to your page. • • • • Entire text lines can be removed with the TouchUp Object tool Individual text content can be edited with the TouchUp Text tool. Adobe Acrobat Curriculum Guide 5 . This includes text and object editing. Look over the document. From the menus choose Tools > Advanced Editing > Link tool. Web links can be removed using the Link tool or by using the Remove Web Links command. To begin this exercise do this: 1. The Back button also is an external Web link. For more information on this . ➤ To distinguish active PDF links from dead Web links on your pages.Exercise Two: Editing Captured Web Pages Refining Your Captured Web Page Once you have captured a Web page to PDF format it can be edited like any other Acrobat document. Viewing and Removing Web Links The objective of this exercise is to remove all external Web links from the document and then remove unwanted images so that the Bill of Rights document is self-contained. Notice the first page contains the Web link to the NARA home page and the Bill of Rights Web page. or images that you may want to remove or change. This will remove all external Web links from your page. Field and Form objects such as unusable search fields and menus can be removed with the Form tool. Open the Lesson8Edit. This indicates that the link is an external Web link. 3. As you roll the mouse over the “Bill of Rights” link at the top of the page you will notice the cursor changes into a hand. (see Lesson Five for a review of these techniques) Typically in a captured Web page there may be extra Web links and text. 6. To view all the Web links on the selected page choose Advanced > Web Capture > View Web Links. From the menu choose Advanced > Link > Remove All Links From Document. To see all the links in your document select the Link tool. You have the option to remove them from individual pages or all pages.pdf file located in the Lesson Eight folder of the Curriculum Resource files. A total of 22 Web links will be removed. 4. ➤ You can also create links from URL text in a document ➤ It is possible to inspect each Web link and its properties in the View Web Links window. use the link tool and make the link visible.

You may have to click on additional objects to delete them. It does not contain any useful information. Delete it by choosing Document > Delete Pages and selecting page 14. 5. 2. Select the TouchUp Object tool from the Advanced Editing toolbar. Click on the Back graphic at the top of the page and press the Delete Key. Repeat this process for all unwanted graphics and dead hyperlinks. 4. Be careful not to remove the PDF links to the Amendments. 6. The potential for your classroom is limitless! Adobe Acrobat Curriculum Guide 6 . This can be used to capture resources of all kinds. 3. When you are satisfied with your work save your document. Go to the last page of your document. Windows users can create PDF files directly from Microsoft® Internet Explorer by clicking in the browser toolbar. You want to remove these links using the TouchUp Object tool.Removing Unwanted Objects—Acrobat Pro Inspect your document and look for all dead links on the page. To remove the link objects do this: 1. ➤ Remember that all the techniques learned in the previous lessons also apply to these pages. ➤ Customizing captured Web pages is a great way to use Web resources without being connected to the Internet.

the National Archives. Have students use the Create PDF From Web technique to enhance existing reports and papers. please contact the author. Make Web Quests without the Web.com/education for additional resources: • • • Instructional resources—free lessons. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.adobe. award-winning products: www. Adobe.com/education/curriculum/main. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. and other educational sites for use in your classroom activities. Make sure your students are connected to the Internet when they use the file. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Teachers: Collect resources from PBS. and Acrobat Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. 2. the Adobe logo.html Complete product information—Learn about Adobe’s complete line of integrated.. Microsoft. course guides. All other trademarks are the property of their respective owners. NASA. © 2003 Steve Adler. keep the link as a Web link. Acrobat. and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. If a Web site has a feature on it that is not supported by the Acrobat Capture® feature. Mac is a trademark of Apple Computer.com/education/ed_products/main.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. and projects that incorporate Adobe tools: www. 3.guidedsystems.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. registered in the United States and other countries. Inc.Activities: 1.adobe.adobe.adobe.com/education/educators/training/main. All rights reserved. Steve Adler at his Web site: www. Adobe Acrobat Curriculum Guide 7 .com.

0 ® ® Curriculum Guide Lesson 9: Presenting PDF Files .Adobe Acrobat 6.

This lesson will specifically introduce: (1) Open Options. Run the Full Screen presentation. Summary and Objectives The purpose of this lesson is to explore the ways in which a PDF can be presented onscreen. 2. creating an interactive slide show in Acrobat Pro. The lesson is divided into three parts: Creating an opening view. the addition of a button and use of form fields are possible only in Acrobat 6. It can control navigation pane views as well as toolbar and menu visibility. However.Presenting PDF Files Level Advanced. (2) Show-Hide Field action. (4) Set Page Action. which cover bookmark creation and adding actions as well as adding buttons and text fields. and user interaction. It is also assumed that students have experience opening. The student MUST have completed lessons three and six. Students will have successfully completed Lessons Three and Six. Full Screen: The Acrobat presentation mode. At the end of this lesson students will be able to: 1. Assign scripted actions for the presentation. ➤ The students should spend the next hour working on their own projects and exploring other options for setting the Open views and Full Screen presentation options. and saving files on their computer. 3.0 Standard. The control window allows the document to be set to run automatically and adjust such things as background color. Key Terms for Lesson Nine Open Options: A control window for specifying how the Acrobat document will open. Set an opening view for their PDF document. Students are assumed to have working knowledge of the Adobe® Acrobat® interface. and creating a simple slide show in Acrobat 6. ➤ Lesson Nine is designed to be taught in two . Page Action: An action that is run every time a page opens or closes. ➤ Initial views can be set by all versions of Acrobat. (3) Full Screen Preferences. The first hour is used to learn the Full Screen presentation features and skills.0 Professional. transition. closing.one hour sessions using the provided resource files found in the Lesson Nine Folder. The PDF author can control the way in which a PDF file is presented so that the user will have an enhanced experience while viewing the Acrobat document. Acrobat Curriculum Guide 1 .

even when a user is not in Full Screen view. toolbar. Select the window options: • • • • Resize Window to Initial Page sizes the application window to fit snugly around the first document page. Fit in Window sizes the entire page to fit in the window. Consider creating interactive buttons and actions in Acrobat Pro to assist the user in working with the interface. User Interface Options: • To hide part of the work area. Fit Width sizes the page to fit the width of the window. Initial Page View: • • • Page Only to open only the document pane. or window controls. Open in Full Screen Mode opens the document without the menu bar. Choosing a magnification level: • • • • • The numbers in the menu represent a percentage of the actual page size. Fit Visible sizes the page so that its text and graphics fit the width of the window. Bookmarks and Page or Thumbnails and Page to open the navigation pane with bookmarks or thumbnails in front. Display Document Title displays the document title in the title bar of the application being used to view the document.Exercise One: Creating an Opening View About Opening Views When designing documents for others to view it is important to consider that the user may not be familiar with the Acrobat Reader® or Acrobat program. Entering an opening page number. Center Window on Screen opens the application window in the middle of the screen. Default uses the default magnification set in the user’s General Preferences. can be tricky if the user does not know the Acrobat shortcuts. adjacent to the document pane. The PDF file author can set certain parameters when the document opens so that the viewer can concentrate on the content and not the software. Following is a list of some of the features that can be controlled. Setting opening views involve working with the Preferences window. Acrobat Curriculum Guide 2 .

The objective is to create an opening view so that when the viewer opens the file the document will open as the author intended. When the Properties window opens click Initial View.pdf file located in the Lesson Nine folder. 3.Creating the Opening View In the Lesson Nine folder of the Adobe Acrobat Curriculum Guide files is a PDF file containing a picture of the Bill of Rights and the transcriptions for the Preamble and the 27 Amendments to the Constitution. Set the Document Options to the following: • Page Only. The file should open in the Page view. To set the opening view do this: 1. 6. Choose File > Document Properties. 4. 2. • Open to Page Number: 1 • Magnification: Fit Page • Page Layout: Single Page Click OK and save the file. 5. Acrobat Curriculum Guide 3 . Open the Presentation. ➤If time permits at the end of the session students should explore the other options on this page. Close and re-open the file.

Click the Option tab and make sure the Multiline box is checked. 3. 7. Type the text shown in the picture on this page into the Multiline box.” Set the field to Visible. Select the Text field tool and drag to create a text field box in the center of the first page. 10. Click the General tab and name the field “Readme. 9. Acrobat Curriculum Guide 4 . Click Close and select the Hand tool. Double-click the text field to open the Text Field Properties window. 5. 8.pdf file and create the following features: • • • A Text field for entering instructions (Acrobat 6. Your text field will now appear with the instructions inside it. 6.pdf file. the user will not be able to change the information.0 Professional) Page Actions that will show and hide the fields and help run the slide show Creating the Show – Adding the Instructions If you want to view the finished product to get an idea of what the presentation should look like open the PresentationSlide. Select the Hand tool and view your document. You should consider such things as: • Opening views • Automation • User control In this exercise you will take the Presentation. Because you chose the Read Only option.Exercise Two: Creating an Interactive Slide Show (Acrobat 6. Make sure you have completed Lessons Three and Six prior to beginning this exercise.0 Professional) Making a Plan Creating a slide show involves planning how you want the user to interact with your project. From the menu select Tools > Advanced Editing > Show Advanced Editing toolbar. When finished typing click the Text Field tool. 2. 4.0 Professional) A Button field for starting the slide show (Acrobat 6. (The button will be created in the next step). To begin the exercise do this: 1. Click on the General tab and choose Read Only. Open the Presentation.pdf file located in the Lesson Nine Folder. Save your document when you are happy with the results.

6. 5. Save your file Creating the Show . Choose View > Full Screen from the main menu. Using the procedures learned in Lesson Six create a Button in the upper right corner.” Click the Actions tab and choose Execute a Menu Item. Select the Button tool from the Advanced Editing toolbar and doubleclick the Button field. 1. Click on the General tab and name it SlideShow. 2. select the "readme" field and click Hide. Click OK.Creating the Show – Adding the Button The presentation needs a button that will start the slide show process. 8. Press the Escape key to return to the normal view. The view should change to full screen. then click OK. 3. 3. 7. To set the Page Action do this: 1. To set the Button Scripting Action do this: 1. Right-click (Windows) or Control-click (Mac) on the first page and choose Page Properties. Repeat and add another Action to show the SlideShow button field. The button will be placed in the upper right hand corner of the first page. 2. choose Add > Show/Hide Field. Click the Actions tab and select the “readme” Field. 8. Click OK. 6. In the Page Properties window. 3. 4. Select the Hand tool and try your button. Click on the Pages tab on the left of the Document window. Click Show.Scripting Actions The last step in the procedure is to set some Page Action and Button Action scripts to make sure that the slide show behaves as expected.. Close the window. 7. Click the Appearance tab and set the fill color to Red. Click the Options tab and in the Label field type “SlideShow. 2. Acrobat Curriculum Guide 5 . Select the Actions tab and choose Add Open the Show/Hide Field window. 5. This Page action will work together with the Button Action that will automate the presentation process. 4.

Repeat steps 1. ➤ Using scripted actions and opening views can make the PDF presentation very effective. 5. When the Preferences window opens click Full Screen. 6. Testing the Show In order to test your presentation you will need to close your file and open it. To set the Full Screen preferences do this: 1. Students should experiment with various features and the Full Screen preferences. Setting Full Screen Options When the user views in Full Screen mode there are several settings that can be preset by the author. Click OK and select the Hand tool. Save your File. Be sure to check Loop After Last Page and Left Click to go forward. Click OK when you are done. Acrobat Curriculum Guide 6 . From the menu choose Edit > Preferences.pdf from the Lesson Nine resource folder. 2. and 3 for the SlideShow button field. Open your file and compare it to the PresentationSlide. 3. Also select the Cover Left Transition. 4.4. 2.

4. When the document opens it will open in Full Screen mode. Acrobat Curriculum Guide 7 .0 Standard Acrobat 6. 8. The file should open in the Page view. 3. Full Screen view and opening preferences can be set so that the viewer can see the presentation without the need for an interface. Most users are familiar with clicking the mouse to move to the next page of a presentation. Click OK and save the file. The objective is to create an opening view so that when the viewer opens the file the document will open as the author intended. Open the Presentation.pdf file located in the Lesson Nine folder. Creating the Opening View In the Lesson Nine folder of the Adobe Acrobat Curriculum Guide files is a PDF file containing a picture of the Bill of Rights and the transcriptions for the Preamble and the 27 Amendments to the Constitution.0 Standard) Presentations in Acrobat 6. To set the opening view do this: 1.0 Standard allows for the creation of slide shows without the Button and Form features found in Acrobat Professional. Press F8 to toggle between showing and hiding toolbars. Choose File > Document Properties. Set the Document Options to the following: • • • • 5. Press the ESC key to exit the Full Screen mode. 2. Page Only Open to Page Number: 1 Magnification: Fit Page Page Layout: Single Page Set the Window Options to the following: • • Open in Full Screen Mode Show Document Title 6. 10. 9. Set the Interface Options to the following: • • Hide Toolbar Hide Window Controls 7. Select Initial View from the left pane.Exercise Three: Creating a Presentation (Acrobat 6. Close and re-open the file.

3. Be sure to check Loop After Last Page and Left Click to go forward. ➤ Try the other options in the Full Screen preference panel.Setting Full Screen Options When the user views in Full Screen mode there are several settings that can be preset by the author. Some very cool effects can be achieved. 2. 5. 4. To set the Full Screen preferences do this: 1. When the Preferences window opens click Full Screen. Click OK when you are done. From the menu choose Edit > Preferences. Save and try your presentation. There are many transitions and timings that can be set. ➤ Try different Initial View options to see the effect created by centering the window on the page and re-sizing the window to fit the first page. Also select the Cover Left Transition. Acrobat Curriculum Guide 8 .

Activities:
1. 2. Using the sample presentation file have students develop different types of presentations and present to the class. Comment on the features of each. Take various slide shows done in Microsoft® PowerPoint, AppleWorks, or another presentation program and convert them into PDF files. Have the class comment on the advantages and disadvantages of each. Note such things as file size, animation, memory requirements, and viewing on different computers and operating systems.
➤ Exporting PowerPoint files from Windows programs through PDFMaker will maintain much of the interactivity. Presentation files from other programs can be made interactive by using the features covered in Lessons Three and Six.

➤ The Full Screen mode of Acrobat is not meant to replace programs such as PowerPoint but can minimize file size and distribution issues when working with a variety of users.

Additional Adobe Resources on the Web
Visit the Adobe Education Web site at www.adobe.com/education for additional resources: • • • Instructional resources—free lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product information—Learn about Adobe’s complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html

Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com.

Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.

© 2003 Steve Adler. All rights reserved..

Acrobat Curriculum Guide

9

Adobe Acrobat 6.0
® ®

Curriculum Guide

Lesson 10:
Protecting PDF Files

Protecting PDF Files
Level
Intermediate. Students are assumed to have working knowledge of the Adobe® Acrobat® interface. Students will have successfully completed Lessons Three, Four, and Six. It is also assumed that students have experience opening, closing, and saving files on their computer.

Summary and Objectives
The purpose of this lesson is to investigate the standard security options available with Adobe Acrobat. Acrobat provides a scalable security framework so that Adobe Portable Document Format (PDF) documents can be protected against unauthorized opening, printing, editing, and extracting of text or graphics. There are two levels of security encryption in Adobe Acrobat: RC4 – 40 bit and RC4 – 128 bit. RC4-40 bit, is compatible with older versions of Acrobat. The RC4-128 bit version is more versatile but requires that all users of the file display it in Acrobat 5.0 or newer. The lesson has a single exercise: Setting security for the slide show created in Lesson Nine. This lesson will specifically introduce: (1) an overview of document security options, (2) setting document security options, (3) changing options. At the end of this lesson students will be able to: 1. 2. 3. 4. Understand the role of standard security in a PDF file. Display security options for their PDF document. Assign security options. Change security options.
➤ Lesson Ten is designed to be taught in a one-hour session using the provided resource files found in the Lesson Ten Folder. Although students can work through this lesson, many of the features discussed are presented in previous lessons. It is suggested that this Lesson be taught toward the end of the Acrobat module. ➤ This exercise will only cover maximum security settings. The students should experiment with different security settings during their practice time.

Key Terms for Lesson Ten
Password Security: A set of options controlling users’ access to certain features of a PDF file. Certificate Security: A method of security involving digital ID signatures. Once signed and certified all subsequent changes are tracked, allowing the tightest control over document certification.

Adobe Acrobat Curriculum Guide

1

Users cannot change these security settings unless they type the password that you specify. Inserting. Adding security to Adobe PDF files allows you to limit access to them by giving the files passwords and restricting certain features such as printing and editing. This lesson will concentrate on setting security from the Acrobat application. You can limit the access when you first create a PDF file from the Acrobat Distiller® application or any time you save the file in Acrobat. Filling in Form Fields. Permissions Password Select the Require a Password to Restrict Printing and Editing of the Document and its Security Settings option and specify a Permissions Password to restrict users from printing and editing. directing high-quality vector output to PostScript® and other printers that support advanced high-quality printing features.Exercise One: Using Security to Control Document Access About Acrobat Password Security Both Acrobat Reader® and the Acrobat application support password security by means of built-in encryption. You cannot use the same password used for Document Open Password. Here is a brief overview of document security options (from Acrobat Help). delete. Changes Allowed Define which editing actions are allowed in the PDF document: • • • • • None prevents the user from making any changes to the document. Fill-in Form Fields and Signing lets users fill in forms and add digital signatures. Low Resolution lets users print the document at no higher than 150 dots per inch (dpi) resolution. Deleting. Printing may be slower because each page is printed as a bitmapped image. Document Open Password Select the Require a Password to Open the Document option and specify a Document Open Password to prevent users from opening the document unless they type the password you specify. including filling in signature and form fields. except remove pages. as well as create bookmarks and thumbnail pages. This option is only available if a high encryption level (Acrobat 5 or Acrobat 6) is selected. and rotate pages. Passwords are casesensitive. Commenting. Printing Allowed Specify the quality of printing for the PDF document: • • • Not Allowed prevents users from printing the document. and Rotating Pages lets users insert. Any Except Extracting Pages lets users change the document using any method listed in the Changes Allowed menu. This option is only available if a high encryption level is selected. and Signing lets users fill in forms and add digital signatures and comments. High Resolution lets users print at any resolution. This option doesn’t allow users to add comments or create form fields. Adobe Acrobat Curriculum Guide 2 .

If you set any security restrictions in your file. Images. and Other Content Lets users select and copy the contents of the PDF document. Important points to remember when adding security: • • • • When files have restricted features. otherwise anyone who opens the file could remove the restrictions.0 encryption level is selected. It also lets utilities that need access to the contents of a PDF file. and Other Content and Access for the Visually Impaired Lets visually impaired users use screen readers to read the document’s contents. Adobe Acrobat Curriculum Guide 3 . you should also specify a change security setting password (master password). get to those contents. This option is only available if the low encryption level is selected.Enable Copying of Text. any tools and menu items related to those features are dimmed. Enable Text Access of Screen Reader Devices for the Visually Impaired Lets visually impaired users read the document with screen readers. Enable plaintext metadata • Select this option to allow document storage/retrieval systems and search engines to have access to the metadata stored in the document. This option doesn’t allow users to copy or extract the document’s contents. Images. This option is only available if a high encryption level is selected. This option is only available if a high encryption level is selected. Users can also copy and extract information from the document. such as Acrobat Catalog. This option is available only if the high Acrobat 6. the security restrictions are temporarily disabled. it can be opened with either one. If the file has both passwords. When a file is opened with an open document password. Enable Copying of Text. A PDF file can have an open document password (user password) and a change security settings password (master password).

5. Setting Document Security: To set document security you will need to open the Standard Security window and configure the settings. Notice that almost all the tool features and menu items are now dimmed.0 and Later In Permissions select the Just a Password and Enable Text Access for Screen Reader options. The list of configurable security settings is displayed. but will enforce maximum security. In the Security Methods menu. For Printing Allowed and Changes Allowed.pdf from your Lesson Ten folder. 2. Look at the document security properties. select None. Users have total access to all the features of the full Acrobat program. Adobe Acrobat Curriculum Guide 4 . 8. Make sure the Compatibility is set to Acrobat 5. 3. 9. In this exercise you use the GlobalSchool. Type the Permissions in a password “protect”. For the purpose of this exercise we will use a permissions password. Using the picture below as a guide do this: 1. 7. From the menu choose File > Save As. which allows the user to open the document. When prompted confirm the master password. 6. Click OK. 2. The document settings are not bound to the document until you save it. choose Acrobat 5.Displaying Security Settings By default there is no security in a PDF document. To view its security level do this: 1. This will only allow the document to be viewed onscreen. Name the file GlobalSchoolE.pdf 10. Close the dialog box. Close and re-open the document. Notice there is no security applied to this document.0 and Password Security. Make sure it is open in the Acrobat work area. From the menu choose Document > Security > Display Restrictions and Security. 4.

Select Change Settings. 4. From the menu choose Document > Security > Display Restrictions and Security.” Close the window.Changing Document Security Settings To change security settings or temporarily de-activate them do this: 1. Adobe Acrobat Curriculum Guide 5 . To permanently remove all security you must select No Security from the Document Security window and close and save your document. • • The document will retain the prior security settings when you close and save the document. Note that all the Acrobat tools are now available. 3. 2. When prompted type in the password “protect.

award-winning products: www.adobe. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Be sure to include a master password to protect the security settings. ➤ In addition to the Standard Security in Acrobat there is also Acrobat Self-Sign Security. Experiment with different security settings for your documents. Adobe.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. and projects that incorporate Adobe tools: www. which provide an even tighter level of security for digital documents. please contact the author. 2. course guides. Adobe Acrobat Curriculum Guide 6 . Acrobat. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. © 2003 Steve Adler. All other trademarks are the property of their respective owners. the Adobe logo. More information can be found about this in the Acrobat Help file and on the Adobe Web site.com/education for additional resources: • • • Instructional resources—free lessons. This allows the use of digital signatures. PostScript.com/education/educators/training/main. Create an open password for documents to see the behavior of the document. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ➤ A great deal of security is available for an Adobe PDF file.adobe. All rights reserved.com/education/curriculum/main.guidedsystems.Activities: 1. if the passwords are forgotten they cannot be retrieved.html Complete product information—Learn about Adobe’s complete line of integrated.adobe. As with all passwords. However.adobe. Distiller . Steve Adler at his Web site: www. be sure to keep a copy in a safe place.com/education/ed_products/main.com.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.

0 ® ® Curriculum Guide Lesson 11: Distributing PDF Collections .Adobe Acrobat 6.

Load an index. At the end of this lesson students will be able to: 1. The students should experiment with their own collections during their practice time. 2. Save PDF documents for Fast Web View. Batch Processing: A feature in Acrobat that allows many files to be manipulated and processed in a group. Fast Web View: An optimized PDF that reduces file size and streamlines page loading over the Web. Understand the requirement for preparing a collection of PDF files for an indexing. and saving files on their computer. Search the web and folders for PDF content. The indexing of the collection through the Adobe Catalog plug-in will facilitate indexing of large collections of PDF files that reside on a CD-ROM or LAN server. Set index preferences. Summary and Objectives The purpose of this lesson is to prepare a collection of Adobe Portable Document Format (PDF) documents for distribution and indexing using Acrobat Pro. This saves time in preparing the collection. Students are assumed to have working knowledge of the Adobe® Acrobat® interface. ➤ Lesson Eleven is designed to be taught in a one-hour session using the entire Adobe Acrobat Curriculum Resource Folder. Search an index. The lesson consists of two exercises: Preparing the collection and indexing the collection. 5. It is also assumed that students have experience opening. 3. Key Terms for Lesson Eleven Catalog: A collection of PDF documents that have been indexed by Adobe Acrobat for high-speed searching using the Search command. Students will have successfully completed the previous lessons. Adobe Acrobat Curriculum Guide 1 . 4. 6.Distributing PDF File Collections Level Intermediate-Advanced. (2) creating an indexed catalog of documents (3) Searching for PDF files on the Web and in folders on the computer. Although students can work through this lesson. Index: A special set of files created by the Acrobat Capture® plug-in that is used by Acrobat to search a collection of PDF documents. This lesson will specifically introduce: (1) the steps needed to prepare a collection of PDF documents. closing. It is suggested that this Lesson be taught toward the end of the Acrobat module. many of the features discussed have been presented in previous lessons. This will allow the documents to be viewed reliably on any computer as well as on the Web.

Once the collection has been indexed. and author. Every file in the index will be completely searched by the descriptors listed in the Search dialog box.0 Professional) About Acrobat Catalogs Acrobat catalogs are collections of PDF documents that have been searched and indexed by the Acrobat plug-in called Catalog. it can be quickly searched through the Search command. Make sure each file has Document Properties information such as title. Check to see if the document is optimized for Fast Web View. Your server must have the free Byte Serving plug-in enabled. It is also is necessary for page-at-a-time viewing over the Web. This is known as Byte Serving. They should each stay in their “parent” folders as you move them.Exercise One: Preparing the Collection (Acrobat 6. Optimize your files with Fast Web View. You can tell if a file is optimized by looking at the Document Summary window.. This optimizes their size and delivery over networks. There are some important points to remember when indexing a collection of PDF documents: • • • • • • Organize–Collect all your PDF files into their folders. Optimizing results in the smallest possible PDF files. subject. Optimizing for Fast Web View You can optimize a file for Fast Web View every time you choose the Save As command. Consult with your Webmaster and the Adobe Web site for more information. PDF files should be in “ready to print” condition. Adobe Acrobat Curriculum Guide 2 . or you can optimize a batch of PDF files by batch processing. Batch process a number of files for indexing with the Acrobat application. • • Make sure that all important data fields are filled in the Document Properties window prior to indexing. Important–Be careful not to change any relative locations of the files.

The process will start. Any errors will be reported in the Progress window. 5. Make sure you choose: Run commands on: Selected Folder Select output location: Same Folder as Original Click Choose and navigate to the Curriculum Guide Resource Folder on your hard drive. 2. Adobe Acrobat Curriculum Guide 3 . The commands you previously set will open in the window. You will be prompted to make some changes. From the menu choose Advanced > Batch Processing.To optimize a batch of files you use the Batch Processing command. Confirm them and click OK. When you have found the folder. choose it and click OK. 6. Select Fast Web View and Edit Sequence. 4. In this exercise we will configure the Batch command to optimize the Acrobat Curriculum Guide resource folder. To begin do this: 1. In the Batch Sequences window choose Run Sequence. • • 3.

It can be loaded manually. 6.google. When the message Index Build Successful appears. Select the Serach tool in the top toolbar. You are now ready to test your index. 11. In this exercise. Using the Search command you can search a specific Index that contains a database of a collection of PDF files. For example. ➤ Many new server software versions now include the ability to search PDF content. Loading and Testing an Index Before using an index it must be loaded into the available index list.com (www. 5. To set the search preference to show all available fields in the query do this: 1. You are now ready to test your index. Make sure that Always Use Advanced Search Options is selected. Enter “My Index” for the index. do this: 7. ➤ For more on Index preferences consult the Acrobat Help file. These Indexes may be searched over a LAN. you will load an index manually.pdx. Enter some useful information about the index in the Index Description box. When the search dialog box opens. Adobe Acrobat Curriculum Guide 4 . 2. From the menu choose Edit > Preferences > Search.com) provides a special search parameter to search only PDF files.Exercise Two: Indexing with Catalog (Acrobat 6. For more on this please consult the Acrobat Help file and the Adobe Web site. Catalog is finished. Click Build. and name the index “My index. and select the Acrobat Curriculum Guide Resources folder. To index your documents. From the menu choose Advanced > Catalog and select New Index. in the Look In field choose Select Indexes. 8. but they cannot be searched over the Web or an intranet unless your server supports the indexing of PDF documents. 9.” 12. 10. 3. or it can be associated with a file so that it loads automatically. Navigate to the “My. Click OK.pdx” file you saved in the resource folder. Open the Acrobat Curriculum Guide resources folder and save the index inside the folder.0 Professional) Creating the Index Indexing your files allows them to be rapidly searched by the Adobe catalog indexer. Google. Click Add in the Include Directories box. 4.

Type “Bill of Rights” in the Test box. To jump to each occurrence. Adobe Acrobat Curriculum Guide 5 . You can browse all the occurrences by rolling over each one in the Results Field. Try a few other search criteria. 10. 9. double-click it. You can also expand the list to see the content that the occurrence was found in. ➤ Important: Make sure the index and its components remain in the same directory as they were when you created them. Acrobat will search your index and show the search results of the documents containing that phrase. Exit when you are finished.7. 8.

4. 3. You must open those documents first and search them one at a time. If you want to go back to a previous pane click the back at the top of the search pane. Click Search. ➤ If documents are encrypted (have security applied to them). Select the options you want. Searching Adobe PDF documents in a specific location: To search in a specific location do this: 1. click Refine Search Results at the bottom of the Search PDF pane. arrow Adobe Acrobat Curriculum Guide 6 . and click Refine Search Results. You can continue to refine the new results by repeating this procedure. To refine your search from previous results do this: 1. you can use the Refine Results pane to reduce the number of search results by adding additional criteria. 4. 2. You do not need to open the files before running your search. In addition to searching a current PDF document and searching a catalog index of PDF files. With the results of the first search still listed. You can search multiple Adobe PDF files that are in a specific location. and type the word or phrase you would like to find. However. such as a folder on your hard disk or local network. you cannot search them as part of a multipledocument file search. 3. Only the existing results are searched. select from the list in the menu. Refining Multiple-Document Searches After you search more than one document. Click the Search tool or choose Edit > Search.Exercise Three: Searching for PDF Files in Folders and on the Web About PDF Files and Searching Adobe PDF content can be searched through the Acrobat Search command. documents encrypted as eBooks are an exception to this rule and can be searched as part of a multiple-document search. You can search by volume or specific folders. 2. For the Look In option. ➤ Notice at the top of the Search PDF window the listing of the search term and the location of the search (in this case the folder named ACG Resources)The results appear nested under the document names and paths. you can also search a collection of PDF files in a particular location. Select Browse For Location to find the folder or folders that you want to search.

Type the word or phrase that you want to find.Searching Adobe PDF Documents on the Web If you have an active Internet connection. 2. select one of the search criteria options. 4. Choose Edit > Search. To search for Adobe PDF documents on the Internet do this: 1. To limit the search results. 3. 5. 6. You will be reminded that this can take some time. or click the Search tool. Click Search The Internet at the top of the search pane. At the bottom of the Search PDF pane. After a while. your default Web browser opens to a page of results. you can use the Web to search for Adobe PDF files meeting your search criteria. Click an item to examine that document. click Search PDFs on the Internet. Adobe Acrobat Curriculum Guide 7 .

Look for useful PDF documents on the Internet. and Acrobat Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.com/education/ed_products/main. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.html Complete product information—Learn about Adobe’s complete line of integrated.Activities: 1.com. Acrobat. Adobe Acrobat Curriculum Guide 8 .com/education/educators/training/main. award-winning products: www.adobe. 5. Adobe. have them create indexes of their own work. Administrators: Index all important administrative materials for online searching through your LAN. ➤ Much more information about automated indexing and CD-ROM optimization is available in the Acrobat Help file.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. course guides. 4. Teachers: Create indexes of worksheets and other classroom resources for quick searching of your PDF file collections Take an entire collection of PDF files and burn them onto a CD or place them on a LAN. and projects that incorporate Adobe tools: www. All other trademarks are the property of their respective owners.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. Steve Adler at his Web site: www.adobe. please contact the author. 6. Teachers: Take all your student projects and index them for a yearly archive. the Adobe logo. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way.com/education/curriculum/main.adobe. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Begin to collect and archive useful ones for school and research information.com/education for additional resources: • • • Instructional resources—free lessons. After students are familiar with the index process.guidedsystems. © 2003 Steve Adler. All rights reserved. 2. 3.adobe.

0 ® ® Curriculum Guide Lesson 12: Using eBooks .Adobe Acrobat 6.

Many books are now available in eBook format. View permissions for an eBook. It is also assumed that students have experience opening. ➤ Lesson Twelve is designed to be taught in a single one-hour session. Adobe Acrobat Curriculum Guide 1 . access. 2. Organize a Bookshelf. author. and (4) reading eBooks At the end of this lesson students will be able to: 1. allowing students and teachers to work with digital documents and incorporate them into an easy-to-manage digital library. Adobe ID: A unique ID issued by Adobe Systems for obtaining an eBook account. The student will explore the procedure for creating an ID and procuring eBooks. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. Key Terms for Lesson Twelve Adobe DRM Activator: A Digital Rights Management module used to manage a user’s account and the eBook permissions. closing.Adobe Acrobat Curriculum Guide Using eBooks Level L E S S O N T W E LV E Beginner. Create an eBook account. The Bookshelf contains thumbnails of eBooks as well as titles. 6. (3) using the Bookshelf. Browse eBooks online. (2) obtaining and downloading eBooks. An Internet connection is needed to register and procure eBooks. Summary and Objectives The purpose of this lesson is to introduce the student to the use of Acrobat for reading and managing electronic books (eBooks). and category information. Borrow eBooks from an online library. similar to a traditional library. 5. and saving files on their computer. This lesson will specifically introduce: (1) creating an eBook account. My Bookshelf: A module in Acrobat where eBooks are organized. Online Library: An eBook library that lends digital documents. 3. 4. Read eBooks.

Net Passport ID and password. copied. you must have a license to read the book. Activating Your Account Before you can purchase or read eBooks you must activate the Acrobat application as an eBook reader. follow the onscreen prompts to create an ID and password. ➤ To activate the eBooks Reader software. or e-mailed. In addition Adobe Acrobat must be activated in as an eBook Reader. Adobe eBooks can be bought. If you are a new user.Adobe Acrobat Curriculum Guide Exercise One: Creating an eBook Account About eBooks L E S S O N T W E LV E Adobe eBooks are Portable Document Format (PDF) files that have been packaged and delivered electronically by the Adobe Content Server. To create an eBooks account do this: 1. posted. 2. This requires creating an Adobe DRM Activator account. choose Advanced > eBook Web Services > Adobe DRM Activator. This is usually provided by a seller or lender. In Acrobat. click Yes to launch your browser and connect to the Adobe DRM Activator Web site. This server protects the copyright of the author. These documents can be moved. borrowed or exchanged among users. The document activation data will begin to download. Connect to the Internet. 3. you need your Adobe ID and password or your Microsoft . In order to used an eBook. Adobe Acrobat Curriculum Guide 2 . In the dialog box.

When its page is displayed add it to your order. You are now at the eBook Mall. 2. To download eBooks to your computer do this: 1. Your browser will open in a new window. 3. Connect to the Internet. 7. 6. After it downloads click OK to view your book. choose eBooks > Get eBooks Online. L E S S O N T W E LV E Choose File > My Bookshelf > eBooks Online button. You can download a featured classic or search for others by using the search button in the upper left corner. Click to download your eBook. On the toolbar.Adobe Acrobat Curriculum Guide Acquiring and Downloading eBooks The eBooks button may not be visible on the toolbar. Search for Huckleberry Finn. 8. A new browser window will open. Click on the Adobe eBook Site at the lower left corner of the browser. To display the eBooks button on the toolbar choose View > Task Buttons > eBooks. 5. It is free. 4. Adobe Acrobat Curriculum Guide 3 . When your book downloads you are ready to read.

and click Add To Your Bookbag. You do not have to worry about returning them on time. Adobe Acrobat Curriculum Guide 4 . click Show Details. Choose File > Document Properties. To borrow an eBook from the Adobe demonstration online library do this: 1. When you have borrowed the book it will be downloaded to your computer. printing. In the Document Securities section of the Document Properties dialog box. These permissions are saved when you download the book. 2. L E S S O N T W E LV E Borrowing Books From an eBook Library Borrowing books from an eBook library is very similar to borrowing from a traditional library.adobe. To view permissions of an eBook do this: 1. Some eBook libraries charge an annual fee and might limit the number of books you can borrow at one time. except that when eBooks are due to be returned they simply expire. or setting an expiration date to disable the book altogether. Type the following address: http://librarydemo. 2. pick the number of days you would like to keep it.Adobe Acrobat Curriculum Guide Viewing eBook Permissions Ever y eBook contains permissions set by the publisher that specify various actions or limits to what you can do with the book. These settings cannot be changed. and then select Security from the list at the left.com/library Locate and select a book you want to borrow. such as copying.

Borrowed eBooks have a little timer in the upper right corner. Viewing Bookshelf Contents The contents of My Bookshelf are displayed as a series of thumbnails or as a list of titles. When you click on an icon. Adding PDF Documents to My Bookshelf Your Bookshelf can contain other PDF documents that you can organize and manage the same way as eBooks. With the My Bookshelf window open. In the Detail view eBooks can be sorted by clicking the different column headings. To open the bookshelf choose File > My Bookshelf. The Bookshelf window will open. Locate the PDF file you want to add and click Add. You can change the type of view by either the Thumbnail view or the Detail view icons at the top of the Bookshelf window. click Add File. information about the book is displayed at the bottom of the Bookshelf dialog box. To add a PDF document to My Bookshelf do this: 1.Adobe Acrobat Curriculum Guide L E S S O N T W E LV E Exercise Two: Working with the Bookshelf and Reading eBooks Using the Bookshelf The Bookshelf is where you access and manage your eBooks. Adobe Acrobat Curriculum Guide 5 . 2. You can also manage other PDF files using the Bookshelf.

Read Out Loud You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF document as you need: a page. In the Bookshelf Categories dialog box. Open the Adobe PDF document you want to read. Choose File > My Bookshelf. To add or edit categories do this: 1. When the Bookshelf is open choose Edit Categories from the category menu. To interrupt the read-out-loud feature Choose View > Read Out Loud > Pause or Stop. add or delete a category. Look up meanings of unfamiliar words. ➤ You can edit custom category names but you cannot edit the names of the predefined categories. 2. a section. Looking Up Words Using the Select Text tool you can select a word or phrase you want to check and use the contextual menu to look up the selected word. In addition you can: • • • • Use the Read Out Loud feature.Adobe Acrobat Curriculum Guide Organizing eBooks L E S S O N T W E LV E The Bookshelf can be organized so that you can easily manage your material using predefined categories or your own catagories. 2. To read a PDF document out loud do this: 1. Your browser will launch directly to a dictionary Web site to check your selection. You can also assign more than one category to an eBook. Reading eBooks You can read an eBook like any other PDF document. Annotate and mark up the eBooks using the techniques learned earlier in the Acrobat Curriculum Guide. Smooth the text to improve readability. 3. or the entire document. Navigate to the page on which you want to start reading and choose View > Read Out Loud > Read This Page Only or Read To End Of Document. Adobe Acrobat Curriculum Guide 6 .

5. Remember each computer and PDA needs to have a DRM module installed on it. If students have access to PDAs. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. 4. experiment with downloading eBooks. More are becoming available all the time. Have students experiment with sharing eBooks with each other. Acrobat.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. ➤ More information about working with eBooks can be found in the Acrobat help file and on the Adobe web site. © 2003 Steve Adler. the Adobe logo. and projects that incorporate Adobe tools: www. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. Adobe.com/education/ed_products/main. L E S S O N T W E LV E Search Adobe’s eBook Web Site and look for free eBooks for use in the classroom and for research. Adobe Acrobat Curriculum Guide 7 . All rights reserved. Steve Adler at his Web site: www.Adobe Acrobat Curriculum Guide Activities: 1.com/education/educators/training/main.adobe. Look for more eBook libraries and keep a list. Have students make a list of other eBook vendors and summarize each vendor’s site.html Complete product information—Learn about Adobe’s complete line of integrated. course guides.com/education/curriculum/main.com/education for additional resources: • • • Instructional resources—free lessons. All other trademarks are the property of their respective owners. 3.guidedsystems. and the Adobe PDF logo are either registered trademarks or trademarks of AdobeSystems Incorporated in the United States and/or other countries. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. award-winning products: www. 2.adobe. please contact the author.adobe.adobe.com.

0 ® ® Curriculum Guide Lesson 13: Using Acrobat to Make a PDF File Accessible .Adobe Acrobat 6.

Key Terms for Lesson Thirteen Screen Reader: An assistive technology application that enable visually impaired users to interact with computer applications. Summary and Objectives The purpose of this lesson is to introduce the student to the use of Acrobat as a tool for making it easier for vision and motion challenged users to access and manage information in PDF files.. This lesson will specifically introduce: (1) using Acrobat to read a PDF file. Change visual aspects of a PDF document. Students are assumed to have experience with the different features and menu options of Adobe® Acrobat®. Adobe Acrobat Curriculum Guide 1 . Reduce keyboard and mouse interaction. 5. Set the Read-Out-Loud feature.Using Acrobat to Make a PDF file Accessible Level Intermediate . Tagged files also recognize which content blocks belong to the different stories and contain text-formatting information such as spacing between words. At the end of this lesson students will be able to: 1. and (4) checking and analyzing the accessibility of PDF files. PDF is one of these acceptable formats. and lists. Tagged PDF: Documents that have a logical structure plus additional information that permits reflow. tables. 2.S. (2) setting Acrobat accessibility preferences. 4. All other formatting. including formatting for basic text. formatted lists. (3) enhancing visibility of a PDF file. Tagged files recognize tables. Section 508 of the U. and tables of contents. Students will be working primarily with Portable Document Format (PDF) document accessibility preferences. is lost. Verify the accessibility of a PDF document. Unstructured PDF: All content is treated as a single unit without any hierarchies or relationships. The student will explore the preferences and options for different accessibility features and be able to make PDF documents more accessible. Structured PDF: PDF files that have logical structure outlines that refer to the author’s content in a natural reading order. Set different reading preferences.Advanced. 3. Unstructured PDF files retain the author’s text and paragraphs. This structure tree appears on the Tags tab in the navigation pane and shows elements nested at various levels. Rehabilitation Act requires federal departments and agencies that use electronic and information technology to ensure that federal employees and members of the public with disabilities have access to this information in an accessible format. ➤ Lesson thirteen is designed to be taught in a single one-hour session.

Several features in Acrobat address specific accessibility issues: • • • • • Speech functionality. and text. controls. Adobe Acrobat Curriculum Guide 2 . To view reading preferences do this: 1. About Reading Preferences The Reading Preferences panel contains a list of the options that can be set for a particular PDF document. Click OK. and convert them into spoken language.and motion-challenged users to access information and controls for Adobe PDF documents. For Read Out Loud options. Open the file Brochure. 6. changing the reading order preference options can sometimes help. Choose Edit > Preferences and select Reading. Navigation through documents using auto-scroll. You can use the Reading preferences to change the volume. Select a Reading Order option and choose whether to override the reading order in tagged documents. Visibility adjustments to make text and graphics easier to view for people with a limited range of vision. If you experience difficulties reading a document with a screen reader. Options for creating Adobe PDF files that make documents more reliably accessible. For Screen Reader Options. Keyboard alternatives to mouse actions. To access these preferences choose Edit > Preferences and click on the Reading preference in the left pane. and then type a number for the amount of pages to download (default is 10 pages). and words per minute. select the settings you want for volume. 3. including support for utilities and devices that read visual elements. to reduce required keyboard and actions. voice.Exercise One: Investigating PDF Accessibility Features Accessibility features are tools and resources that make it easier for vision. select Deliver Data in Pages When Document Exceeds.pdf from the Acrobat Curriculum Guide Resources folder. speed. 5. 2. and order in which documents are read out loud. pitch. 4.

Some systems may not support this feature. Notice that the Page does not read.Exercise Two: Creating Accessible Documents For this activity you will use the “Section 508 Facts” brochure located in the Acrobat Curriculum Guide Resources folder. Some PDF files cannot be read until certain additional steps are performed.pdf file. 2. Pressing the Escape key can stop the process. or the entire document. Click the Content Tab. The following message is displayed: This document cannot be read until tags are added to the document. These tags tell the screen reader and other assistive technology devices how to treat the text blocks. Choose Advanced > Accessibility > Add Tags To Document. 1. 3. Choose Advanced > Accessibility > Quick Check. Checking Accessibility To check the accessibility of a PDF file: 1. 5. Performing a Full Check of Accessibility You can have Acrobat perform a full check and give you a report based on the parameters you set. Adobe Acrobat Curriculum Guide 3 . You can use the this feature to read aloud as much of an Adobe PDF document as you need: a page. You will see a list of tags that have been added. These tags are necessary for screen reading devices to operate properly. Acrobat will evaluate the document and add tags as needed. 4. Choose View > Read Out Loud > Read This Page Only. This can be a time-consuming task on large documents. Navigate to page 1 of the Brochure. Choose View > Navigation Tabs > Tags. Click OK. 2. a section. paragraphs. Though not an actual screen reader. etc. the Read-Out-Loud feature makes it easy for PDF files to be read by your computer.

or the commands on the View menu. Here you can set options for the amount of detail you require in the report. Set the background color of pages and the color of the text in the Preferences dialog box. Reading Out Loud Your PDF file is now ready for the Read-Out-Loud feature of Adobe Acrobat. Acrobat would have placed a HTML file report in your documents folder listing the problems with your document and providing hints for repair. 7. 8. Choose View > Read Out Loud > Read This Page Only. Enlarge or reduce the font size of the bookmark text with the Options menu on the Bookmarks tab. The Accessibility Full Check window opens. Adobe Acrobat Curriculum Guide 4 . If there had been problems with the document. Click the Start Checking option. We will leave the settings alone for now. (Be sure that your computer's sound is on so that you can hear the reading. the Zoom options on the status bar. Choose Advanced > Accessibility > Full Check. When checking is complete a dialog box like the one to the right should appear. You can: • • • • Magnify the displayed document using the Viewing toolbar. Your document will now begin to read in the proper reading order.6. Replace document colors.) Your PDF document is now accessible by almost everyone! Enhancing Visibility You can set various options to make it easier to see and read Adobe PDF documents on screen.

➤ Be sure to use colors that improve visibility. To reverse the direction of the scrolling. To change the scrolling speed. Adobe Acrobat Curriculum Guide 5 . 3. you have not added the tags from the previous activity). Choose View > Reflow. its contents can be reflowed to fit different screen sizes and document areas. Choose the Replace Document Colors option and try a different combination. The document will change its appearance and look like the picture to the right. This is because the document contains the proper tags needed for accessibility. Click OK. Choose Edit > Preferences and click on the Accessibility item in the left side of the Preferences. press a number key where 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys. Acrobat allows you to set some additional options. • • • • Choose View > Automatically Scroll.pdf document from the previous exercise. Open a PDF document and try out your changes. 5. To reflow your Brochure. Open the saved Brochure. You can scroll through pages without using keystrokes or mouse actions. This will also enable you to reduce background colors and make automatic scrolling more effective.To adjust the Accessibility options do this: 1. Minimizing Mouse and Keyboard Usage In order to reduce the amount of clicking and keyboard use for a PDF file. These color changes will not print but will be viewable onscreen. Click on the single page or continuous page icon at the bottom of the document window. 2. press the Left or Right arrow keys. Using Reflow Once a PDF has been tagged properly. (If it is dimmed.pdf file do this: 1. Drag the lower-right corner of the document window to resize it. 3. Notice that the content reflows to fit the window size. To jump to the next or previous page. Scrolling Automatically The automatic scrolling feature makes it easier to scan through a long document. 4. These changes will affect all the PDF documents on your computer. To stop automatic scrolling. press the Escape key or choose View > Automatically Scroll again. To scroll automatically through a document do this: 4. 2. press the hyphen or minus sign key.

Select the Turn On Full Keyboard Access and Any Control. some of the keyboard shortcuts used to navigate in Acrobat may differ from those used in other Windows applications. To set up full keyboard access on a Macintosh computer do this: 1. 2. choose System Preferences. Shortcuts often vary for each platform and version of the operating system. • • Pressing the Tab key shifts the focus from the browser to the Acrobat document and application. Windows users can use the keyboard to control Acrobat within Microsoft® Internet Explorer.0 products include more keyboard access features than did earlier Acrobat versions. Quit System Preferences. Acrobat 6. ➤ Keyboard shortcuts are very powerful for all types of users. In the Keyboard Preferences dialog box. 4. select the Full Keyboard Access tab. 3. Note: In Windows®. The navigation and command keystrokes will function normally. Macintosh OS X users can navigate and interact within the Acrobat work area and Adobe PDF documents by setting up the appropriate system-level preferences. On the Apple menu. Pressing Ctrl + Tab shifts the focus from the document back to Internet Explorer.Using Keyboard Shortcuts You can control many menu commands and navigation functions from the keyboard. Adobe Acrobat Curriculum Guide 6 . More information can be found in the Acrobat Help file. and select Keyboard.

Additional Adobe Resources on the Web Visit the Adobe in Education Web site at www. Notice that since web pages are already tagged. 5. Adobe.. All other trademarks are the property of their respective owners. Have students check and convert existing PDF filess such as school information for accessibility.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. Adobe Acrobat Curriculum Guide 7 . please contact the author.html Complete product information—Learn about Adobe’s complete line of integrated. Convert web pages to PDF using the techniques learned earlier. award-winning products: www. All rights reserved. Steve Adler at his Web site: www. Have students experiment with different screen enhancements and reading preferences for a particular document and have them present their different versions to the class. Investigate other information about Section 508 on the Web using one of the popular search engine Web sites. 2.adobe. 4. 6. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.adobe.com. Mac is a trademark of Apple Computer.Activities: 1. and projects that incorporate Adobe tools: www. 3.com/education/educators/training/main.com/education for additional resources: • • • Instructional resources—free lessons. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. and the Adobe PDF logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. If students have access to PDAs.com/education/curriculum/main.guidedsystems.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom.com/education/ed_products/main. Inc. © 2003 Steve Adler. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. have them load accessible PDF files onto their devices and report on the appearance of their document compared to the original. the Adobe logo. registered in the United States and other countries. many of them are already defined for accessibility. Generate accessibility reports on PDF files from a variety of sources and discuss the different findings and hints for improving accessibility. course guides.adobe.adobe. Acrobat.

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