Adobe Acrobat 6.

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Curriculum Guide

Step-by-Step Lessons for Educators

Contents
Introduction
• • • • • Contents Overview of the Curriculum Guide Using the Curriculum Guide Resource Files Acrobat Digital Workflow System Requirements

Lesson One: Getting Started –Viewing PDF Files
• • • • Using the Help File Using Navigation Tools in the Work Area Using the How To Window Activities

Lesson Two: Creating PDF Files from Source Files
• • • Using Adobe Acrobat Distiller® Creating a PDF Document Activities

Lesson Three: Working with PDF Files
• • • • • • Manipulating Pages Creating and Structuring Bookmarks Creating Articles Adding Actions Adding Headers and Footers Activities

Lesson Four: Annotating PDF Files
• • • • Adding Comments Working with Comments Collaborating in a Workgroup Activities

Lesson Five: Editing PDF Files
• • • Editing Text and Images Exporting Images and Text Activities

Lesson Six: Adding Interactive Features
• • • • Creating Links and Buttons Working With Media Clips Making a Form Activities

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Lesson Seven: Importing Image Files
• • • • Importing Image Files Preparing Paper for Scanning Capturing a Scanned Page Activities

Lesson Eight: Working with the Web
• • • Converting Web Pages to PDF Files Editing Captured Web Pages Activities

Lesson Nine: Presenting PDF Files
• • • • Creating an Opening View Creating an Interactive Slide Show Creating a Presentation Activities

Lesson Ten: Protecting PDF Files
• • Using Security to Control Access Activities

Lesson Eleven: Distributing PDF Collections
• • • • Preparing the Collection Indexing with Catalog Searching for PDF Files in Folders and on the Web Activities

Lesson Twelve: Using eBooks
• • • Creating an eBook Account Working with the Bookshelf and Reading eBooks Activities

Lesson Thirteen: Creating Accessible PDF Documents
• • • Investigating PDF Accessibility Creating Accessible Documents Activities

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and government.0 Curriculum Guide The Adobe® Acrobat® Curriculum Guide provides lessons and activities to help students understand concepts and learn the essential skills of digital document construction with Adobe Acrobat 6. with hundreds of agencies worldwide sharing Adobe PDF files. You can convert any document to an Adobe PDF file using Adobe Acrobat 6. teachers and students will examine the key features of the Acrobat authoring program and use the Acrobat tools to create a variety of interactive digital documents. you may wish to work with lessons out of sequence. As students progress to post-secondary education and careers in the workplace. and color of any source document. summary and objectives. Students learn how to create digital documents and work collaboratively in a digital environment. (3) Suggested activities for integrating these skills and concepts in a variety of settings. At the end of each lesson. you are encouraged to use the online Acrobat Help file to quickly find detailed information about the program. The Acrobat Curriculum Guide consists of 13 lessons designed to introduce important features of the application. Acrobat PDF integration is a natural fit for the classroom. regardless of the application and platform used to create it. It also plays a key role in financial services. and key concepts. It is suggested that you proceed through the lessons in sequence. their familiarity with this format will provide them with the essential skills needed to create and work with digital documents across the office or across the Web. navigated. students and teachers will learn useful techniques for integrating their own documents and projects into the versatile Adobe Portable Document Format (PDF). Adobe PDF files are compact and can be shared. Adobe PDF is the foundation for the emerging workflows used in the publishing industry. The Guide and its lessons can be used as a technology integration unit to supplement just about any course. Equally important is the opportunity for students to explore the digital workflow Adobe PDF provides. or the Guide can be taught on its own. formatting.Overview of the Adobe Acrobat 6. Since Acrobat has so many different strengths. and printed exactly as intended by anyone with free Adobe Acrobat Reader® software. An Adobe PDF document preserves all the fonts. Enjoy the Guide! Steve Adler Adobe Acrobat Curriculum Guide 3 . graphics. With the Guide. there are suggested activities for applying the techniques learned in the exercise. Because educational institutions share many of the same document-specific tasks as these industries.0 software. regulated industries. Throughout your practice with the activities.0 software. if you already have some experience with PDF authoring. viewed. Each lesson contains exercises emphasizing key techniques that enable the student to create and design PDF documents. you can pick lessons that address the skill that you want to learn. Each lesson is made up of three parts: (1) An overview of skill requirements. (2) Exercises that contain step-by-step hands-on practice to focus on these key techniques and concepts. With an extensive range of lessons and activities. However.

Using the Curriculum Guide Resource Files The included resource files are grouped by lesson. It is the basis for learning the PDF editing process. The Finished folder has examples in case an Internet connection is not available. Finished examples are also included. It also contains a small QuickTime movie. Lesson One Lesson One uses the Acrobat Help file. The lesson discusses PDF creation from different types of host applications. These files can be placed anywhere on the computer’s hard drive for use when working with the exercises. A finished project file is included. Lesson Two Lesson Two uses the student’s own host file. This project file is suitable for other lessons if needed. Lesson Six The Lesson Six folder uses a PDF document for use in creating buttons actions and links to multimedia files. Lesson Eight Lesson Eight uses files from the Web. Adobe Acrobat Curriculum Guide 4 .NASA. The standalone Help file is included on the Acrobat installation CD. Markup and annotations done in this exercise can be shared among students to create a comprehensive collection of help notes. Included is a JPEG image of the original Bill of Rights for use in the exercise. A simple announcement form and finished examples of both files are included. Lesson Four Lesson Four uses the Acrobat Help file as the basis for the exercises. It can also be used for other projects. It is the best electronic source for additional information about Adobe Acrobat software. It is a good idea to keep a backup of all files when using the Acrobat Curriculum Guide.org). This can be any file created on the computer. Lesson Three The Lesson Three folder contains a PDF document for manipulation. Lesson Seven Lesson Seven contains JPEG and TIFF images for conversion to PDF documents. Throughout the lessons the Help file will be mentioned often. Lesson Five The Lesson Five folder uses a PDF file created from the NASA Web site (www.

government brochure about the Section 508 accessibility initiative. It uses the Adobe eBook library. Lesson Twelve Lesson Twelve does not have a Resource Guide folder.Lesson Nine The Lesson Nine folder contains the complete Bill of Rights PDF file from the previous exercise. The Finished folder contains the protected version.S. A finished version is also included for comparison. Adobe Acrobat Curriculum Guide 5 . Lesson Ten The Lesson Ten folder contains an unprotected PDF file. Lesson Eleven Lesson Eleven uses the entire Resource Guide folder as the basis for the catalog and index. A completed index is provided for inspection in the Lesson Eleven folder. It also contains a finished presentation PDF file. Lesson Thirteen Lesson Thirteen contains a U.

part of the Acrobat suite used to compress text and graphics from host files (files created in other design and layout programs) into an optimal PDF file. 4. The comment and markup process. The distilling process provided by Acrobat Distiller®. 5. fields. handled by the Acrobat application. and links to other files. handled by the Acrobat application. 3. which enhances collaboration among groups and individuals. and CD-ROMs. image files. internal networks. The distribution process. 6.Acrobat Digital Workflow The lessons are grouped to coincide with a typical Acrobat workflow containing processes used in publishing and printing environments. Catalog allows collections of PDF files to be indexed so that they can be searched at high speed on disk. The Acrobat Curriculum Guide workflow consists of: 1. handled by Catalog. The manipulation process. handled by the Acrobat application. which allows digital authors to touch up PDF files and add interactive features such as actions. and integrate these with other digital technologies including the Web and multimedia files. 2. and Web pages into fully functional PDF files. allowing PDF pages to be moved around and organized in a number of different ways. now part of the Acrobat application. handled by the Acrobat application. which allows the import and conversion of both scanned paper documents. The importing process. Adobe Acrobat Curriculum Guide 6 . The editing process.

registered in the United States and other countries. Windows® 2000 Professional with Service Pack 2. Adobe.guidedsystems.2.0.024x768 screen resolution CD-ROM drive Web Browser Support The Web browsers within which PDF files may be viewed. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Acrobat Distiller and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.0 with Service Pack 6. are Internet Explorer 5.com.x and 6 Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. and other countries. please contact the author. using either Acrobat or Acrobat Reader. PowerPC is a registered trademark of IBM Corporation in the United States. Acrobat. and Netscape Navigator 4.System Requirements Windows • • • • • • • Intel® Pentium® processor Microsoft® Windows NT® Workstation 4. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Microsoft. Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the U. Apple. Windows.2 64MB of RAM (128MB recommended) 405MB of available hard-disk space 1. © 2003 Steve Adler. Mac and Macintosh are trademarks of Apple Computer. Steve Adler at his Web site: www. Windows XP Professional or Home Edition. All rights reserved. Inc. Adobe Acrobat Curriculum Guide 7 .024x768 screen resolution CD-ROM drive Macintosh • • • • • • PowerPC® G3 processor Mac OS X v. the Adobe logo.01 64MB of RAM (128MB recommended) 245MB of available hard-disk space 1.. All other trademarks are the property of their respective owners.10. and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and and/or other countries. or Windows XP Tablet PC Edition Microsoft Internet Explorer 5. S.

0 ® ® Curriculum Guide Lesson 1: Getting Started – Viewing PDF Files .Adobe Acrobat 6.

4. It is also assumed that students have experience surfing the Web and are comfortable with a graphical user interface and online help resources. and other useful navigational elements. At the end of this lesson students will be able to: 1. Navigation Pane: The pane on the left side of the document window that allows access to bookmarks. 2. menu items. There are many equivalent ways to view items in a PDF window. Use the Help file as a PDF document to become familiar with it as a primary help source. such as scrolling and zooming. Work Area: The entire space within the Acrobat printable area containing the document as well as the toolbars. Use the navigation pane to move through a PDF document’s table of contents. How-To Panel: A panel of shortcuts to the most commonly used tasks in Acrobat. Students are assumed to have a basic understanding of the use of computers and computer applications. 5. The first half is structured while the second half will be used for further investigations of the Help file and How-To window. The student is encouraged to find the most comfortable technique. 3. ➤_ Lesson One is designed to be taught in approximately one hour. and navigation pane.0 and to familiarize the students with the Acrobat Portable Document Format (PDF) Help file. Use the navigation tools to browse through the Acrobat Help file. Use the How To panel to find quick steps for common tasks. Key Terms for Lesson One Toolbar: The toolbars contain buttons for many commonly used tools and commands in Acrobat. 6. 8. Use the Zoom tool to explore different view options. thumbnail views. Re-trace their previous document views to go back to a previous location in a document. Summary and Objectives The purpose of this lesson is to introduce the student to the interface of Adobe® Acrobat® 6. Use the Find tool to look for text in a PDF file. Adobe Acrobat Curriculum Guide 1 . 7.Getting Started—Viewing PDF Files Level Intermediate beginner. Bookmarks: Links to destinations in a document that provide specific views of the PDF document. tab palettes. Navigate pages of a PDF document to obtain the desired view.

The contents of the Help file is integrated into the Acrobat application. 2. For Windows® users the file is located in the Help folder inside the Acrobat program folder. by using the Contents and Index navigation links. Bookmarks or click the Bookmarks tab on the left side of the document. searched. You can navigate the Help document using bookmarks. Adobe Acrobat Curriculum Guide 2 . Acrobat Help will open in a new document window with the bookmark pane open. It is located in the Extras folder. The Help file With the navigation pane showing. Opening the Help file In this exercise we will use the self-contained Help file: 1. We will use it as the basis for getting familiar with the user interface. Locate the Help file in the Acrobat folder on your computer. and marked up just like any other PDF file.Exercise One: Using the Help File The Acrobat Help File The Acrobat Help file is the best source for information and a good place to practice browsing PDF files. Double-click the file to open it. Because it is a PDF file it can be manipulated. Be sure you have access to the Acrobat Help file on your hard drive before you work through this lesson. If the bookmark pane is not open. You can also click the hot text links in the main document window to move through your PDF file. Note: The Help file for Mac OS X is included as a separate file on the Acrobat CD. or by searching the document for the term you want to find. you can click the little triangles on the left of the navigation pane to expand the bookmarks. choose View > Navigation Tabs.

Exercise Two: The Work Area—Navigating Views
The Acrobat Work Area

The work area comprises the whole desktop of the Acrobat application. It includes the toolbars and the document window of an open Acrobat file. At first look it can be confusing but each tool area is grouped according to the type of features it provides. We will look at the Navigation and View tools in this exercise.

Toolbars open by default A. File toolbar B. Tasks toolbar C. Basic toolbar D. Zoom toolbar E. Rotate view toolbar F. How to toolbar

The work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. status bar E. How to window

To Change the Size of the Document You Are Viewing
1. 2. Click the + or – buttons to move through preset views of the document. You can also type directly in the % window to change the size of the view. Click the page icons to preset views: Actual size • Fit Window • Fit Width.

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3.

Click the Zoom Tool ( ) in the Toolbar to enlarge your view. Press and hold the Option key (Mac) or the Control key (Windows) while clicking the Zoom tool to zoom out your view.

Moving Among Pages in a Document
1. Acrobat uses familiar tape-player controls located at the bottom of the work area to move among the first page, last page, previous page, and next page of your document. Try selecting each one and notice how the document window reflects the changes. You can also type directly into the status bar to go to the page you want.

2. 3.

4. The three icons on the lower right of the work area allow you to see your pages as a single page, continuous scroll, or continuous set of facing pages.

Retracing Your Views
Click the last two green arrows to the right of the player control set to move back sequentially through your last 30 or so views. This is useful for finding an important piece of information as you are moving through your Acrobat files.

Using the Navigation Pane
The navigation pane is useful for navigating a document through the use of bookmark links in your document. You can toggle the Navigation Pane on and off by clicking any of the tabs on the left wide of the work area or by pressing F6.

Expanding a Bookmark
1. Expand and condense the bookmarks on the left side of the document window by clicking on the little triangle (Mac) or + (Windows) to the left of the bookmark. Click a bookmark to move to a specific destination view in the PDF document.

2.

Using the Find Tool
Text in a PDF is real. It is not a picture of text. This gives you the ability to search the document or group of documents for occurrences of text that are specified in the Find dialog box. 1. 2. 3. 4. Click the Search tool ( ) in the toolbar at the top of the work area.

When the Search PDF pane appears on the right side of your screen type “navigation” in the top field. Make sure to select the current PDF document. Click Search. All the occurrences of the word “navigation” will appear.

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5. 6.

Roll the mouse over each highlighted occurrence to see which page it is on. Click any of the highlighted results to jump to that location in your document or click the Command key (Mac) or the Control key (Windows) to go the next occurrence.

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To return to the original How To window click the pane in its upper left corner. To open or close the How To window do this: 1. Select Create PDF at the top of the list to reveal the steps. ➤_ Right-click (Windows) or Control-click (Mac) to hide and dock it on either side of the document. 2. The How To window appears on the right side of the document window. 3.Exercise Three: Using the How To Window What is the How To Window? The How To window enhances the complete Help by presenting step-by-step procedures for key tasks. Click the related topics if needed to find additional steps. It is set to open by default. Adobe Acrobat Curriculum Guide 6 . Click the back and forward arrows at the top of the How To window to move through your views. When the steps appear. make a selection and follow the instructions. Choose Help > How To > How To Window. 6. 5. 4.

award-winning products: www.. Have students count the number of retraceable steps using the Views tool. All other trademarks are the property of their respective owners. © 2003 Steve Adler. have students look up all the terms in the Help file that were introduced in Lesson One. at his Web site: www.html Complete product information—Learn about Adobe’s complete line of integrated. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Adobe. Mac is a trademark of Apple Computer. Windows is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Have the students figure out as many different ways as possible to perform a navigation or view task and have them share their discoveries with the class. Using the Find tool. Inc.adobe. and projects that incorporate Adobe tools: www. and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Adobe Acrobat Curriculum Guide 7 .com/education for additional resources: • • • Instructional resources—free lessons.adobe. Steve Adler. All rights reserved. course guides. registered in the United States and other countries. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.adobe. there is usually more than one way to accomplish a task.com/education/ed_products/main. 2. 3.com.com/education/educators/training/main. Showing the many different ways that a particular task can be accomplished helps expand each learner’s ability to grasp new techniques.adobe. please contact the author. Have students use the Help menu to locate shortcuts to the features covered in the lesson. 4. ➤__ with most applications. Allow users with different As learning styles to use the technique that is most effective for them.com/education/curriculum/main.guidedsystems.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www.Activities 1. the Adobe logo.

0 ® ® Curriculum Guide Lesson 2: Creating PDF Files From Source Files .Adobe Acrobat 6.

Acrobat Distiller: The module included in Acrobat that “prints” the PDF file to disk and controls conversion settings. (1) The Adobe PDF Driver for Mac. 3. More or less time can be allotted for mastering this technique from additional applications if desired. Adobe PDF Printer: The PostScript® printer driver that communicates with the Distiller application. closing.Creating PDF Files from Source Files Level Intermediate beginner. Adobe Acrobat Curriculum Guide 1 . Create a general-purpose PDF file. Summary and Objectives The purpose of this lesson is to introduce the student to the Portable Document Format (PDF) file creation process. (3) PDFMaker for Microsoft® Office. PDFMaker: The Microsoft Office macro that allows creation of a PDF file while preserving document structure. The student must have a file available for conversion. Key Terms for Lesson Two Source File: Any file created by an application that can print to a printer. It is also assumed that students have experience opening. 2. ➤ Lesson Two is designed to be taught in a one-hour session. Select the proper printer settings for creating a PDF file. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. The instructor and students should be familiar with how to print a document to a conventional printer by means of the Print command from their source application’s dialog box. the instructor should verify that the Acrobat PDF printer driver is working properly on the student’s computer by converting a sample file. At the end of this lesson the student will be able to: 1. The student will learn how a source application “prints” a PDF file through three basic methods. Prior to the start of the lesson. and saving files on their computer. The file can be any sample file from the source application’s sample or template folder. (2) The Adobe PDF Printer Driver for Windows®. Access the Adobe Acrobat Distiller® properties.

From the Acrobat menu select Advanced > Acrobat Distiller. The Standard Distiller settings will be used to create suitable PDF files for screen or print. It embeds only the font characters used in the document. The following choices are suggested depending on the document’s intended use.Exercise One: Using Acrobat Distiller What is Acrobat Distiller? Acrobat Distiller is an application tool that takes page information from a document and “distills” it by converting and compressing the information for viewing with the Acrobat Reader® or Acrobat application. The source file that is distilled remains unchanged for later use with the application that created it. To open it do this: 1. In this exercise you will focus on some of the settings available within Acrobat Distiller. • The Smallest File Size option is used for creating the most compact PDF file for use primarily on screen and occasional printing.0 Professional. The Standard option is used for creating PDF files suitable for both screen and most print jobs (images at150 dpi and embedded fonts). Opening Acrobat Distiller Acrobat Distiller is an application located in the Acrobat folder. The Application will open and present the default settings. There are several settings available for creating your PDF files. They are used when working with specialized PDF service bureaus. Fonts and graphics as well as the layout of the document are transformed into a digital portable document that can print to the highest resolution of a selected output device such as a printer or viewing screen. The High Quality option is used for creating PDF files with better image quality (images at 300 dpi). on your hard drive. This setting compresses graphics suitable for viewing on screen and for delivery on the Web (100 dots per inch. • • • Adobe Acrobat Curriculum Guide 2 . The other options shown are available in Acrobat 6. or dpi).

Adobe Acrobat Curriculum Guide 3 . When you are finished close the Settings window. you can achieve extremely compact files. ➤ It is important to note that all PDF text will print to the highest resolution of a particular printer. By increasing compression of images to a lower dpi setting. You can temporarily override this choice from within your source application through its Print Dialog Properties window.2. It will not be necessary to change the predefined options for the exercises in this Guide. The selected setting will be the default Job Option that Distiller uses to create your PDF files until you change it again by opening up Distiller and selecting a new Job Option. ➤ Acrobat Distiller has many configurable features. These features include font embedding specifics. 5. Investigate (but do not change) the various settings available for each type of compression. ➤ For more information on Acrobat Distiller settings and preferences consult the online Help file. and other detailed settings for advanced users. 3. image compression settings. 4. Quit or exit Acrobat Distiller. From the Acrobat Distiller menu choose Settings > Edit Adobe PDF Settings.

After your file is converted. Adobe Acrobat Curriculum Guide 4 . You will be prompted to save the file. There are different ways to do this depending on the source application and in some cases the operating platform.pdf extension in the filename. Name it and be sure to leave the . This exercise will focus on the common creation of a PDF file from several different sources. 7. Select Adobe PDF from the printer list. Choose the number of copies and the page range as you would a regular print job. ➤Macintosh users should not confuse the OS X “Save As PDF “ option with the Adobe PDF option. 6. Creating PDF Files on a Macintosh Computer You should have your source file open on your desktop. it is time to make a PDF file. 4. 3. Any major changes will have to be made in the source application that created the original file. Make sure your file is ready for printing. and other key parts of the document. formatting. you will have limited touch-up capabilities within the Acrobat application.Exercise Two: Creating a PDF Document Now that the Distiller Job Option has been selected. You will want to check spelling. In a few moments your PDF file will be created and will open on your desktop. Next to settings select Use Default From the After PDF Creation menu select Launch Acrobat 2. Select the PDF Options from the menu: • • 5. Click Print. From the File menu choose Print. 1. The Adobe PDF option is the only method that utilizes the powerful Acrobat Distiller.

Any major changes will have to be made in the source application that created the original file. 2. using the Convert To Adobe PDF icon in the Office toolbar allows special structures embedded in the Microsoft Office document to be placed in the PDF file. Make sure Prompt for PDF Filename is checked. you will have limited touch-up capabilities within the Acrobat application. In a few moments your PDF file will open on your desktop. Although you can always create a PDF file by selecting the Adobe PDF printer.pdf suffix in your filename. The location and options will depend on your Windows version and Microsoft Office version. Any major changes will have to be made in the source application that created the original file. In the Print dialog box select the Adobe PDF printer. After the document is converted.pdf suffix in your filename. 6. Adobe Acrobat Curriculum Guide 5 . 1. You should have your source file open on your desktop. formatting. Make sure your file is ready for printing. Click the Properties button in the dialog box. You will want to check spelling. In a few moments your PDF file will open on your desktop. Choose File > Print from the menu of your source application. Be sure to include the . a special set of macros is added to allow for quick creation of PDF files from within the Microsoft Office application. Make sure your file is ready for printing. To create a PDF file from within Microsoft Office for Windows do one of the following: • • Convert to Adobe PDF. 7. and other key parts of the document. After your file is converted. formatting. 3. and other key parts of the document. 4. Be sure to include the . Click the Acrobat icon in the Microsoft Office toolbar. you will have limited touch-up capabilities within the Acrobat application.Creating PDF Files on a Windows Computer You should have your source file open on your desktop. You will want to check spelling. 5. You will be prompted to save your PDF file. When prompted save your document as a PDF file. Creating PDF Files Directly From Microsoft Office ➤ When you install Acrobat on a Windows computer with Microsoft Office installed. Click on Conversion Settings and select the Standard Job Option if it is not already selected.

Adobe Acrobat Curriculum Guide 6 . including Microsoft Office specific settings such as Internet link conversions. For more information consult the Acrobat Help file in your Acrobat application. The PDFMaker will begin processing. Select Description and fill in key information about your document such as Title. as well as other structure tags. Select the conversion setting you wish to use for your conversion. creation and modification dates. When prompted save the file to your hard drive. Click View File to inspect your file. Subject. 1. Quit or exit your source application 2. Click the Create PDF tool from the Microsoft Office toolbar.Acrobat PDFMaker for Microsoft Office for Windows To change settings in the Acrobat PDFMaker macro do this: 1. 1. From the Microsoft Office menu click on the Acrobat menu located to the right of the Adobe PDF menu and select Change Conversion Settings. 2. file size. Notice how much smaller your PDF document is than the original source file. Inspecting your PDF digital document Take a look at your converted PDF document. Creating a PDF file directly from Microsoft Office X for Macintosh In Microsoft Office X for Macintosh you can create a PDF file directly by clicking the Create PDF button in the Office toolbar. 2. from the main menu select View > Toolbars > Adobe Acrobat PDFMaker. Notice that it looks exactly like the original. 3. The Acrobat PDFMaker dialog box will appear. Creator. Author. If you do not see the toolbar. article threads. In a few moments the conversion will be complete. Click the tabs along the top of the PDFMaker dialog box to view and change different aspects of the conversion. and other settings. and index features. In the Acrobat application select File Properties. table of contents.

This provides consistent results when you print directly from a browser window.Creating PDF Files from Internet Explorer (Windows Only) Windows users can create PDF files directly from Internet Explorer. Adobe Acrobat Curriculum Guide 7 . Microsoft Office also allows the creation of PDF files through the PDFMaker Tool for direct PDF printing. To convert a Web page directly from Internet Explorer do this: 1. 2. the page is reformatted to a standard page size with logical breaks. Make a choice from the menu. All files can be converted through the Print command. Later in the Guide we will learn how to convert Web pages directly within Acrobat itself. Internet Explorer for Windows also allows direct PDF conversion. Click the arrow to the right of the Convert button in the Internet Explorer toolbar. ➤ There are many ways to create Adobe PDF files from your source documents. When you print a Web page that has been converted to an Adobe PDF file.

html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www.com/education/ed_products/main.adobe. the Adobe logo. 2. Have the students create Acrobat files with the different Distiller settings and compare quality and file size. and report on their successes or difficulties. at his Web site: www. All other trademarks are the property of their respective owners.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Use the Acrobat Help file for assistance. course guides. have them open the Document Properties window using this path: File > Document Properties > General and report on the different properties available. Mac and Macintosh are trademarks of Apple Computer.adobe. Inc. Adobe Acrobat Curriculum Guide 8 . ➤ Conversion to Acrobat PDF is simple but there are different ways it can be done. Acrobat. Microsoft Office users—Have students convert a Word file. 3..Activities 1. and a PowerPoint file.adobe.com/education for additional resources: • • • Instructional resources—free lessons.com/education/educators/training/main. Steve Adler. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. and Distiller.com/education/curriculum/main. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Adobe. and projects that incorporate Adobe tools: www. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. 4. Have them use the Zoom tool to determine the different graphics compression effects. award-winning products: www. Have them report on the different features that can be converted using the PDFMaker macro. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. All rights reserved. © 2003 Steve Adler. It is well worth the time for students to become familiar with the process so that they use the right Job Option for the output. PostScript. and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.html Complete product information—Learn about Adobe’s complete line of integrated.guidedsystems.adobe. Microsoft Office users—Have students create Acrobat files using PDFMaker. please contact the author. Excel spreadsheet.com. In the students’ Acrobat file. registered in the United States and other countries.

0 Acrobat ® ® Curriculum Guide Lesson 3: Working with PDF Files .Adobe 6.

(2) The creation and structuring of bookmarks in the Bookmarks tab in the Navigation pane. (4) Adding Actions to bookmarks. Use the Article tool to create an article thread. date. Summary and Objectives The purpose of this lesson is to introduce the student to the ways in which Portable Document Format (PDF) documents can be manipulated and made navigable. 5. 4. It is also assumed that students have experience opening. Articles: Threaded links that link text spread out over a page or group of pages for easy reading. The first hour will concentrate on thumbnail and bookmark creation and manipulation. (3) Creating articles for easier viewing. Header: An area at the top of pages that is used for providing useful information such as Title or chapter Footer: An area at the bottom of pages that provides useful information such as page number. 2. Page Tiling: A feature that allows two or more pages to be opened next to each other in the workspace. This lesson will specifically introduce: (1) The manipulation of pages through the Page Thumbnail tab of the navigation pane. Actions: Predefined processes that allow the PDF author to create interactivity in a PDF document. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. Sufficient time should be allotted for the student to exchange the project file with other groups for feedback. There are many ways to add navigational elements to a PDF document. Structure Bookmarks to make navigating a PDF file easier. These times may vary depending on the class. Create Bookmarks and modify their properties. closing.Working with PDF Files Level Intermediate beginner. Remaining time should be allotted to allowing the student to enhance the project document. Key Terms for Lesson Three Page Thumbnails: Miniature proxies of pages that can be manipulated for easier viewing and editing Bookmarks: Objects similar to a table of contents like objects that allow users to jump to a particular location in a PDF document. and saving files on their computer. 3. etc. Adobe Acrobat Curriculum Guide 1 . At the end of this lesson students will be able to: 1. ➤ Lesson Three is designed to be taught in approximately two one-hour sessions. author. Create Bookmark actions that read Articles. The second hour will concentrate on the use of articles and bookmark hierarchy to create a functional navigational flow within the Bookmark tab of the navigation pane. Use Page Thumbnails to manipulate pages within a PDF document and between PDF documents.

Open Lesson3. 2. When you have successfully re-ordered your pages. 2. Click on page 9 in the thumbnail view. Adobe Acrobat Curriculum Guide 2 . 3.Exercise One: Manipulating Pages The Document Menu Pages in Acrobat can be manipulated easily. replace. Page 9 should be the first page of the document and the other pages should be dragged to the proper locations so that the document is in the proper sequence. Inspect your project file and continue re-ordering the pages until the page order matches the table of contents on your new Page 1. In Acrobat you can insert. Your document window will reveal the thumbnail view of your project.pdf located in the Lesson 3 Folder of your Acrobat Curriculum Guide Resources. On the left side of the document window click on the Page Tab. extract. Your job is to re-order the pages according to the table of contents located on page 9. To re-order the pages in this document do this: 1. The page items listed on the left are useful for document organization and updating. In this exercise you will focus on an even more useful way to work with pages using thumbnails. Click on each thumbnail to jump to that page in your document. The easiest way is to use the selections under the Document menu. Drag the Page 9 icon to the top of the thumbnail pane to make it the first page of the document. Working in the Page Thumbnail View To work in the Thumbnail view you need to have your PDF file open in your work area: 1. save the document. Re-ordering Pages Your project contains pages that are out of sequence. Notice the table of contents on this page. and delete PDF pages. This gives the added benefit of seeing your pages as you manipulate them. 3. crop.

Extracting Pages Extract Pages makes a copy of the pages in a file called “Pages from…” When this file is created you will need to save it to keep a copy. 3. It is already in Thumbnail view. weight. You can choose a range of pages and optionally keep same font. Choose Document > Pages > Extract. Your work area should look like the one below.Deleting Pages Notice in your project that there is a blank page. 2. Click on the page in the thumbnail pane that you want to delete. The Extract dialog appears. Adobe Acrobat Curriculum Guide 3 . You can use the same dragging technique that you used earlier to copy and insert pages between documents. 2. To delete this page from your PDF file do this: 1.pdf file located in your Adobe Acrobat Curriculum Guide Resource Folder. etc. Inserting Pages Using Thumbnails One of the easiest ways to insert pages in your PDF file is by using the thumbnail view. From the menu select Window > Tile > Vertically. To insert pages into your project document do this: 1. Open the Maps. 2. Press the Delete key You can also right-click (Windows®) or Control-click (Mac) and choose Delete Pages and click OK in the dialog box. To extract pages do this: 1.

A copy of that page will be inserted in the corresponding location in your PDF file. Select the map thumbnail you want to add to your project document. 5. You can also Control-select (Windows) or Command-select (Mac) a number of pages and insert them into your project. Adobe Acrobat Curriculum Guide 4 . When you are satisfied with your collection of pages. Drag it across to the bottom of the thumbnail pane on the left-side document.3. save your project document. 4.

4. Navigate to each main section of your project and create a bookmark for it. 1. Click twice on the word untitled and type Welcome. A new untitled bookmark will appear in the Navigation pane. click it. From the menu select View > Navigation Tabs > Bookmarks. the user will have a better experience navigating in a bookmark view. Creating Bookmarks 1. Click OK. Shift-click each bookmark below the “Welcome” bookmark to select it. 3. 4. Adobe Acrobat Curriculum Guide 5 . When you are finished your bookmarks should look like the second window shown here. 5.Exercise Two: Creating and Structuring Bookmarks While thumbnails are a good way for digital authors to view and manipulate pages. Your bookmark will reset to jump to the new destination you set. Or click the Bookmark tab on the left of the document window. Save your document. You will be prompted to confirm the change. If you are successful you will see the selected bookmarks nest under the topmost one. Go to the first page of your document Click on the Options menu at the top of the navigation pane and select New Bookmark from the menu. You have now created a bookmark that will take the user to the view you created when you made the bookmark. In this exercise you will create a set of bookmarks and structure them so that the user will be able to easily navigate your document. You should have the Lesson3. 2. 3. Click on the Page icon of one of the selected bookmarks Drag the group of selected bookmarks just under and to the right of the “Welcome” bookmark. To change where a bookmark jumps to. 2. choose a new view. Try your bookmarks by clicking each of them.pdf file from the previous exercise open in your work area. 5. In this section you will nest some bookmarks under the “Welcome” bookmark. You can click on the disclosure triangle to expand or collapse the nested bookmarks. then right-click (Windows) or Control-click (Mac) the bookmark you want to change and choose Set Destination. Structuring Bookmarks Bookmarks can be moved to create a logical structure after they are created so that the user can navigate your document easily.

When you have finished reading the viewable area click on the page. 1. You should have your Lesson3. 5. 4. You can also show the Advanced Editing toolbar by selecting it from the Acrobat toolbar. users can easily move through the article for easy viewing. Navigate to page 3. Adobe FrameMaker®. 8. Adobe PageMaker®. Articles are most effective when the text is in a column format similar to a newspaper layout. Continue reading until you reach the end of the article.” and select the Fit Page View icon in the toolbar. In this exercise you will create an article thread in your Lesson3. Many host applications such Microsoft® Office. 9. “Re-Teaching Teachers. Adobe Acrobat Curriculum Guide 6 . You will be prompted to name the article. 11. With the Article tool selected carefully drag an article box around the left column of the page. When you are successful click on the Hand tool. Drag another article box around the right side. Notice how the text expands to fit the width of the screen. 3. 10.” With the Hand tool selected click on the left column of the page.Exercise Three: Creating Articles Articles are a useful tool for reading column text on screen.pdf file open in your work area. 12.pdf. ➤ Articles can continue to other pages in the same document but not to other documents. When you are happy with the results save your document. If you make a mistake click on the article box and press the Delete key to delete either the box or the entire article. Name it “Re-Teach. The next viewable area will jump into view. When you create article threads. Release the mouse and move the loaded pointer to the top of the right column. From the menu select Tools > Advanced Editing > Article. Adobe InDesign®. 7. 2. 6. and QuarkXPpress™ allow savvy authors to export bookmarks and articles directly in the PDF file conversion process. The page will return to its original view indicating that you are finished reading the article. For more information consult the host application documentation. This will allow users to click on a column of text and have it “thread” through the entire article.

Right-click (Windows) or Control-click (Mac) the Document window and select New Bookmark form the context menu. To make a bookmark perform an action do this: 1. 5. actions can be assigned to objects such as bookmarks.Exercise Four: Adding Actions In Acrobat. Select “Re-Teach” from the article list. 6. There are many different actions that can be associated with this bookmark.pdf open in the work area. Click on the actions area and scroll to select Read Article. Adobe Acrobat Curriculum Guide 7 . You will create a bookmark that will read the article you created in Exercise 3. Name it Read this Article. Click on the Article bookmark you just made. Right-click (Windows) or Control-click (Mac) the Bookmark you just created and choose Rename from the Context menu. 3. Click OK and close the dialog box. The Properties dialog box appears. Right-click (Windows) or Control-click (Mac) the bookmark again and choose Properties from the context menu. This gives the digital author a powerful set of tools to help build in an enriched experience to the viewer. 4. 2. To begin you should have your Lesson3. The Article view will fill the viewing area allowing the reader to move though the article by clicking the page.

Click the Insert button.pdf in the Lesson Three folder. 3. especially when you are assembling pages from different sources. Refer to the picture below. If you make a mistake reselect Document > Headers and Footers and make your adjustments. 6. 5. You may have to click Remove to reset your footers. Open the lesson3Footer. 2.pdf. When you are planning to create headers and footers in a PDF file. When the dialog box opens set the following. • • • Select 1of n for Insert Page Number Type Global School of Learning. 4. When you are done the footers are added on pages 2-9. make sure that there is ample space on each page before proceeding. Apply page Range and Set page range From 2 to 9 • Set bottom margin to 0. From the Menu choose Document > Headers and Footers. When you are finished pages 2 through 9 should look like this: Adobe Acrobat Curriculum Guide 8 .3 inches.Exercise Five: Adding Headers and Footers Usually headers and footers are added in the host document. Click OK. Click on the Footer tab. In this exercise you will add headers and footers to the Lesson3Footer. 7. Move the page number to the right panel by selecting it and clicking Right Align. But there will be times when it is important to add them to a PDF file. To add headers and footers do this: 1.

Mac is a trademarks of Apple Computer.com/education for additional resources: • • • Instructional resources—free lessons. and PageMaker are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.adobe. This will give them valuable feedback into the design process of their bookmark navigation. Inc. All rights reserved. Steve Adler at his Web site: www. and projects that incorporate Adobe tools: www.0 Professional.adobe. FrameMaker. Adobe Acrobat Curriculum Guide 9 . 2. Try a variety of header and footer options to customize reports and assignments. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. This activity will help spark the class’s interest in scripting actions.guidedsystems. award-winning products: www.adobe. Have students research the different actions available in Acrobat and discuss their usefulness for different projects.com. Adobe.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom.adobe.html Complete product information—Learn about Adobe’s complete line of integrated. © 2003 Steve Adler. please contact the author. Some are only available in the Acrobat 6.com/education/educators/training/main. 4. InDesign. Acrobat. course guides. the Adobe logo. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. registered in the United States and other countries. 3. All other trademarks are the property of their respective owners.com/education/curriculum/main. Have the students modify bookmark destinations and bookmark appearance by using the bookmark properties window. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.com/education/ed_products/main. Have the students create bookmarks of their project and organize them using the skills in this lesson. Then have them switch workstations or exchange files with each other and evaluate the ease and structure of the bookmarks..Activities 1. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. ➤ There are many different actions in Acrobat.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 4: Annotating PDF Files .

Exercise three is devoted to this activity. The second hour should be used for the student to practice the skills learned in the first hour by creating a variety of comment types and exchanging these electronically with classmates. 2. Summary and Objectives The purpose of this lesson is to introduce the student to the different markup tools available in the Acrobat application and to use these tools to create useful commenting and annotations for further use. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. (3) the process of exporting. the Pencil tool. Export and import comments for sharing with others. importing. Adobe Acrobat Curriculum Guide 1 . Key Terms for Lesson Four Note: An electronic comment associated with a markup tool.Annotating PDF Files Level Intermediate beginner. 3. Spell-check comments within the Acrobat application. 4. ➤ Lesson Four is designed to be taught in three one-hour sessions. Filter and organize annotations using the Comments tab of the navigation pane. This lesson will specifically introduce: (1) the Highlight tool. and saving files on their computer. Markup Tool: one of a collection of tools used to digitally mark and make notes on a PDF file. Use the Highlight tool to mark up a Portable Document Format (PDF) document for later use. closing. FDF: Forms Data Format. It is also assumed that students have experience opening. 5. and the Notes tool. Use the Notes feature of each markup tool to annotate the PDF file. Set the status for review of comments in a document. These times may vary depending on the class. 6. The first hour will concentrate on the first two exercises which cover the commenting process used in a digital workflow. and summarizing comments. (2) the comment features associated with each tool. used for transferring collections of PDF file comments between computers. Comments tab: Located at the lower left of the Document window. At the end of this lesson students will be able to: 1. This is where all annotations and document markup is managed.

Square. Attach Sound. and comments. type. In addition. author. Type your name. The Text Edit tool includes a number of highlighting features for making the editing and review process easier. • • • The Highlight Text Tool is similar to the Text Edit tool and is used for general highlighting of Text The Graphic Markup tools include the Pencil. All commenting tools have popup notes associated with them. The text is also displayed. freehand pencil drawings. There is a comment icon associated with each comment. and Attach File tools. The Stamp Tool allows dynamic stamps with date and time as well as standard business stamps and custom stamps to be applied to your PDF file. The Comment Tools include the Notes. graphic markup. Adobe Acrobat Curriculum Guide 2 . 2. sound and external files can be embedded. and date. Each one also can be associated with a text note. and add comments to a PDF document. and attachments can be embedded in your document. Circle. Text boxes. Stamp. Free Text. In addition. There are different types of commenting tools—text markup.Exercise One: Adding Comments to a PDF File About Comments In this exercise you should have the Acrobat Help file open in your work area. The Advanced Commenting Toolbar The Advanced Commenting toolbar enables different drawing shapes to be added to a PDF file. Setting Comment Identity and Commenting Preferences 1. Clicking a comment in this tab will jump to the page containing the comment in the document window. Click the Commenting preference and be sure to check the bottom box. The Commenting Toolbar The Commenting toolbar is selected from the menu by choosing Tools > Commenting > Show Commenting Toolbar • • • • The Note Tool allows you to place sticky notes on your PDF file. The Comment tab is located on the lower left-hand side of the document window. and Line tools. Each tool in the toolbar has hidden tools below. Comment tools in Acrobat give a variety of ways to attach notes. The Comments Tab The Comments tab shows all the comments in a document and sorts them by page. 3. mark up text. To set comment Identity choose Edit > Preferences > Identity. Copy Selected Text Into Highlight. Clicking and holding the top tool reveals the others underneath.

Move the cursor to the beginning of the text you want to highlight and drag across it. You can also use the arrow keys on the keyboard to select text. 6. Move through the Help document and highlight more useful information. Under the General tab. Click the Hand tool when you are done. To use the Highlight Text tool do this: 1. 2. 5. the author name that is in the identity preference is listed. 4. Select it and right-click (Windows) Control-click (Mac) and choose Properties. 2. As students read the Acrobat Help file. The Highlight Text Tool The Highlight Text tool and its associated text markup tools allow you to select text and mark it as you would with an ordinary marker. Notice the highlighted text automatically becomes part of the text note. Type some information into the note. The appearance can also be changed. Click on the location where you want to place the note. Be sure to move to different pages in your document as you take notes. Select the Highlight Text tool from the toolbar. 2. It can be temporarily changed for this note by typing a new identity. You can change or edit the contents by selecting the text in the note and altering it. In addition the review history can be updated.Now when you make a comment your name will appear as the author and any highlighted text will automatically be placed in its pop-up window. 3. Select the Note tool from the Commenting toolbar. To change the note properties do this: 1. 7. The Note Tool 1. they should use the Highlight tool to take digital notes of important information. Adobe Acrobat Curriculum Guide 3 . Right-click (Windows) or Control-click (Mac) the highlighted text and choose Open Pop-Up Note to reveal the text note. Move through the Help document and continue to make some notes. To change the color or author of the highlighted text right-click (Windows) or Control-click (Mac) and choose Edit > Properties from the menu. ➤ This is one of the most useful features for taking notes while reading a PDF document. A blank note will appear. ➤ Another way to select the Note tool is to right-click (Windows®) or Control-click (Mac). then select Add Note. Alt-drag (Windows) or Control-drag (Mac) to mark up the text you want to highlight.

2. Save the document. 4. Add some text in the box. Right-click (Windows) or Control-click (Mac) on the comment to change the properties of the line.The Pencil Tool The Pencil tool and its associated graphic markup tools allow you to add graphical marks and notes to your page such as circles. 5. To use the Pencil tool do this: 1. The comments are now part of the Help file. squares. Adobe Acrobat Curriculum Guide 4 . 3. and lines. Carefully double-click on part of the line you drew to bring up a text note. Click on the Pencil tool and draw on the page.

At the top of the comments pane you can view. Select Expand All to see the details of all your comments. To summarize comments do this: 1. 3. 3. From the Options button at the top of the comments pane select Summarize Comments. Open the Comments tab by clicking it. You should have the Acrobat Help file with some annotations open in the Acrobat work area on your desktop. In the dialog box that opens you can choose the type of summary and click OK. and used like any other PDF file. This information can then be printed. and control your comments. A new PDF file is created based on your choices containing a summary of the comments made in the Help document. saved. Save the Summary PDF file to your disk. Click on each comment to jump to the page in your document where it resides. Viewing Comments in a PDF File 1. Adobe Acrobat Curriculum Guide 5 . The comments you have made should show up something like the example to the right. sort. 4. Summarizing Comments By summarizing comments Acrobat creates a new PDF document containing all the comments in the annotated PDF file. 2.Exercise Two: Working with Comments In this exercise you will take the comments that you made in the first exercise and work with them.

new words can be added to the user dictionary. 4. Click on the comment. To export comments do this: 1. comments can be shared and maintained in a number of ways both internally and via the Web and e-mail. 2.Deleting Comments Comments are deleted by selecting them in the navigation pane and pressing the Delete key. These comments can now be shared with others as long as everyone is viewing a copy of the same PDF file. 2. 3. Based on your platform. To spell-check comments do this: 1. 2. This FDF file can then be sent electronically to others. From the Acrobat menu choose Document > Export Comments. You can choose to ignore or change the word. or workflow. Press the Delete key or right-click (Windows) or Control-click (Mac) and choose Delete. Adobe Acrobat Curriculum Guide 6 . From the menu choose Edit > Check Spelling > In Comments and Form Fields … or press F7.fdf extension in the filename. Select more than one on a page by shift-clicking each comment. which is much smaller than the PDF document. The comments are saved as a special Acrobat file called a Forms Data Format (FDF) file. or add the questionable word to your dictionary. workgroup. If Acrobat finds a questionable word or simple punctuation error it will suggest corrections. Exporting Comments Comments can be exported in a PDF file so that others may use them on their copies of the PDF file. If necessary. In the Export dialog box be sure to leave the .fdf file to your disk. ➤ Consult the Acrobat Help File for details on exporting comments. Spell-Checking Comments Comments and form fields can be spell-checked within Acrobat for added convenience. The selected comments and markups are removed from the document. Click Done when finished and save your document. To delete comments in a PDF file do this: 1. When the Check Spelling window appears choose Start. Save the . 3.

4. Be sure to keep the . 3. the collaboration process can begin. Choose Edit > Preferences > General and choose Identity from the list. Everyone uses a unique author name. Annotating Your Help PDF File Using the skills you learned in Exercises one and two. ➤ Students should work in groups of three to five for their workgroup. The goal of the exercise is to have each member of the group pick a topic of the Acrobat Help file and highlight important parts.fdf extension. From the menu choose Document > Export Comments. 2. This should be agreed upon ahead of time. A workflow for digital collaboration involves these fundamental concepts: • • • • • All users work within the Acrobat application.Exercise Three: Collaborating in a Workgroup One of the key advantages of working with a PDF document is that comments can be added and graphics markup tools can draw and place information in the document—giving the user the capability to annotate and review materials without harm to the original document. Be sure to spell-check your comments before exporting. In this exercise we will assume that all members of the workgroup will be using the Acrobat Help file as their common PDF document. Setting Your Author Preferences 1. 3. individuals can contribute to a document’s review and/or revision at their own location and then distribute their individual annotations to each other for collaboration. A color-coded system is designed to help view different types of comments and annotations. or disk. They should be able to exchange files either by e-mail.fdf extension in your filename. Type your name. All users have the same PDF document available on their computers. Once the group has been formed and considered these concepts. 2. highlight and mark up your section of the Help file with other members of your workgroup. network. Exporting Your Comments 1. Each tool is suited to a particular task. Close the Preference Box. to help the group master the important parts of the program. Adobe Acrobat Curriculum Guide 7 . Save your comments to your disk. When working within a group. Be sure to use a variety of colors and different tools. Name the file with your name followed by the . and everything is in place. as well as add comments and notes.

If the Comments tab is not already open click on it to open it from the document window. 2. 7. 6. Navigate to the folder where you have stored the other member’s comments and click Select. Select Show to help filter the different comments from view. 5. Repeat this until each member’s comments have been imported into your own Acrobat Help file. After all comments have been distributed among the workgroup. Choose the Review History tab.Importing Comments Everyone in the workgroup will need to distribute their own comments to the other members of the group. 5. In the Comments window select Sort By and try sorting the comments. you can manage your status of each comment’s review by using the checkbox in the Comments window: 1. 3. Choose Completed. Sort by Type or Author. disk sharing. The changes in comment status are listed. 4. Continue this process as you review the comments. or network sharing. In the Comments window check the comment whose status you want to set. 6. 4. Setting Comment Status Since each member of the workgroup covered a different topic in the Help file. 3. From the menu choose Document > Import Comments. Adobe Acrobat Curriculum Guide 8 . Right click (Windows) or Control-click (Mac) a comment to bring up the Properties selection. 8. Expand and click on the different comments to jump to the location in the Help file where the comment resides. Notice that each member’s comments are now part of your file. Right click (Windows) or Control-click (Mac) and select Set Status. do this: 1. 2. This can be done by e-mail.

There are many surprises that can make this activity enjoyable.com/education/ed_products/main. please contact the author. registered in the United States and other countries.guidedsystems.Activities 1.com. Have volunteers look into the different markup tools and present the different ones to the class. Windows is either registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.adobe. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.adobe. and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.com/education/educators/training/main. Steve Adler at his Web site: www. Inc.adobe. Have students use the Help file to research how custom stamps can be made. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. Have students break into workgroups and create a color scheme and icon system for submitting annotations. Adobe. All rights reserved.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. © 2003 Steve Adler.html Complete product information—Learn about Adobe’s complete line of integrated.com/education for additional resources: • • • Instructional resources—free lessons. If time permits students should explore these in detail. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. the Adobe logo. Let them use different filter techniques to find out what works best. and projects that incorporate Adobe tools: www. Adobe Acrobat Curriculum Guide 9 .. ➤ Commenting is a major feature in Acrobat collaborative settings. The Stamp tool can be interesting. 2.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. course guides. 3.com/education/curriculum/main. Mac is a trademark of Apple Computer.adobe. award-winning products: www.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 5: Editing PDF Files .

➤ Lesson Five is designed to be taught in a single one-hour session. delete. 5. It is also assumed that students have experience opening. Export images in a PDF file. Key Terms for Lesson Five PDF Object: A line of text or a graphic object that can be selected by the Acrobat application for manipulation. Adobe PDF files can be saved in a variety of other formats as well. Insert new lines of text.0 Professional only). 2. and manipulate text and graphics in an Adobe Portable Document Format (PDF) file. RTF: Rich Text Format.Editing PDF Files Level Intermediate beginner. Embedded Font: A font whose encoding is actually part of the PDF file. These are also called Touch-Up Properties. 4. This lesson will specifically introduce: (1) the TouchUp Text tool. size. Use the TouchUp Text tool to select text. Use the TouchUp Object tool to manipulate different objects in a PDF file (Acrobat 6. spacing. Because of copyright restrictions some fonts may not be able to be embedded. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. closing. Not all PDF files use embedded fonts. Text Properties: Characteristics such as font. Adobe Acrobat Curriculum Guide 1 . Alter text properties. fill color. The student will explore the use of the touch-up tools in a PDF file and use the technique to modify the document. 3. and saving files on their computer. and alignment. outline color. At the end of this lesson students will be able to: 1. Edit individual lines of text content. This is controlled at the time of PDF creation and is checked by default in the Adobe Acrobat Distiller® application. A sample work file is included in the Lesson Five folder in your Adobe Acrobat Curriculum Guide Resources. (3) the text properties window. (2) the TouchUp Object tool. Extra time can be spent on mastering the techniques on the student’s own PDF documents. 6. Summary and Objectives The purpose of this lesson is to introduce the student to the text and object editing tools available in the Acrobat application and to use these tools to modify. A text format that retains simple text styles and paragraph formatting. tracking. copy.

deleted. All the object information for a single page is contained on that page. Text can be altered. 5. In this exercise you will select some text and graphics for editing. Because of this.Exercise One: Editing Text and Images PDF Objects PDF files are files containing PostScript® objects such as text and graphics. For example you cannot easily add a line and have the text reformat automatically to another line if you decide to add more text to a paragraph. From the Menu select Tools > Advanced Editing > Show Advanced Editing Toolbar Click on the second line of the heading containing “Johnson Space.” Notice the rectangle that encloses the entire paragraph. 3. The Lesson5. 2.” Type in “Kennedy. These objects reside in a unique fashion on each page of the PDF document. you must keep in mind some of the limitations of PDF file touch-up when working with text: • • • You can change attributes and always delete characters. To reset the text flow use a combination of the cursor and the Return and Delete keys to position the word. Acrobat uses an included Multiple Master font to help simulate fonts that do not reside on a viewer’s system. Using the TouchUp Text Tool In this exercise you should have the Lesson5. This process can be used for any text in the document.pdf file contains a PDF version of the NASA home page of the NASA Web site. Adobe Acrobat Curriculum Guide 2 .pdf file open in your work area. With large revisions it is always easier to work in the host application that created the document in the first place. Drag the cursor across the word “Johnson. To use the TouchUp Text tool do this: 1. 4.” In a moment the text changes. If the font is not embedded new text may appear slightly different on other machines. Acrobat files allow only limited editing and layout changes. Unlike word processing and page layout. You can add characters only if the font is installed in your system and any instance of the font is embedded in your file. It will be used to demonstrate the features of the TouchUp Text and TouchUp Object tools. or its attributes changed using the TouchUp Text tool.

4. 5. Adobe Acrobat Curriculum Guide 3 . Select some different text and try experimenting with the other attributes. Close the TouchUp window. Type “USA. 4. Try this on some other locations in the page and save the file when you are finished.” Right-click (Windows®) or Control-click (Mac) and choose properties from the context menu. Click the Stroke box and select red. Click the Fill box and select red. Select the Text Tab in the TouchUp Properties window and set the following: • • • 6. When the New Text Font window appears click OK. 6. flag at the top of the page. 5. Adding a New Line of Text Sometimes it is advantageous to add a line of text. Select the Text tab and look at the TouchUp Properties. To create a new line of text with the same attributes as an already existing line do this: 1. 7. Close the box and look at your changes.” Select the word “NASA. Some of these attributes require very fine tuning. 2. 8. With the TouchUp Text tool selected click on the line “NASA Taps New. Ctrl-click (Windows) or Option–click (Mac) just above the U.S.Changing Text Properties Text properties can be changed once the text has been selected. click again until it is in the proper position. 7.” Select the text and right-click (Windows) or Control-click (Mac) to select Properties from the context menu. Font Size 24 pt Character spacing 50 Fill and Stroke Red 2. 3. If the insertion point is not right. 3. To change the attributes of the first line of the title on your page do this: 1.

flag on the top right and move it to the left. Copy the selected object to the clipboard. ➤ There are other editing features available if you have Adobe Photoshop® 5 or later or Adobe Illustrator® 7 or later. flag along with the USA text you added earlier. Click on the U. The TouchUp Object tool will: • • • • Cut the selected object to the clipboard. 2. Copying and Pasting a Graphic — Acrobat Pro 1. You can use the arrow keys to nudge your graphic precisely. Adobe Acrobat Curriculum Guide 4 . For mare information consult your Acrobat Help file. 4. 4. Moving a Graphic — Acrobat 6. Paste a previously copied graphic from the clipboard to a page or replace a selected object. When you are finished it should look something like the picture to the right.0 Professional The TouchUp Object tool is selected by clicking the TouchUp Text tool and selecting it from the menu below. Carefully swap positions of the NASA text logo and the U. From the menu choose Edit > Paste. This tool allows you to do some editing without launching an external application.0 Professional 1.S.S. 2. Delete one or more objects from the page. Click on the NASA text logo at the top center of the page and move it to the right. Position the logo in a blank portion of the page. Select the NASA logo from the top left of the page. When you are finished the top of the page should look like the picture to the right. 3. From the menu choose Edit > Copy. Select the TouchUp Object tool.The TouchUp Object Tool — Acrobat 6. Navigate to the next page of the PDF file. 3. 5.

Each PDF file will lend itself to a better conversion depending on its content. 2. From the Acrobat menu choose File > Save As. Try saving your PDF file in some other formats. ➤ Please respect the works of others when you re-use images and text.pdf file open in your Acrobat work area. 4. For more information about image types consult the Acrobat Help file. JPEG is best for photos containing smooth gradients and shading. 2. while JPEG and PNG are best for use onscreen. You can alter the settings of your exported images. 1. For example it might be useful to save an image of your page as a JPEG or TIFF file.Exercise Two: Exporting Images and Text In this exercise you will export the images in the Lesson5. Graphics taken from Web pages will usually have the lowest quality. ➤ Some graphics may not extract as expected.pdf document for re-use. Keep in mind that the quality of the extracted graphic will only be as good as the embedded PDF graphic. Saving PDF Files in Other Formats All text in a PDF document can be saved in other formats. choose an image type and click Settings at the bottom of the window. Adobe Acrobat Curriculum Guide 5 . JPEG 2000. This makes it easy for digital authors to re-use their content in different applications. HTML formats will have more than one file associated with the PDF file. Create a new folder and Save your extracted files in it. JPEG 2000 is a newer format offering better quality for photo compression. and TIFF. 3. Choose Advanced > Export All Images from the menu. 3. You can also save as a Microsoft® Word Document or as Rich Text Format. Create a folder first before saving. PNG. Save your text to your hard drive for further use. Click on the Format button and choose the option. PNG is good for solid colors and photo text that contains crisp line art. Exporting Images You should have the Lesson5. 4. TIFF is best when using graphics destined for print. You will also save the text of the document in RTF and other formats for re-use in a word processing application. Click OK. When the Save Dialog window appears. To save PDF files in another format do this: 1. 5. Image Types Acrobat allows you to extract images in four formats: JPEG. Experiment with the different file types to get the best results.

and JPEG files and report on the results. and projects that incorporate Adobe tools: www. All rights reserved. 6. Distiller.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www. Adobe Illustrator is the only application that can open and edit Acrobat files directly.Activities 1.html Complete product information—Learn about Adobe’s complete line of integrated.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.. 4.com/education/curriculum/main. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. course guides.com/education/ed_products/main. Save different PDF files as HTML. © 2003 Steve Adler. Inc. Steve Adler at his Web site: www. Microsoft Word. 3. Have students try using an external image editor (such as Adobe Photoshop® or Adobe Photoshop Elements) to modify graphics from within Acrobat.adobe.adobe.adobe. Use the TouchUp Object tool to copy and paste images between PDF documents. 5. the Adobe logo. registered in the United States and other countries. Photoshop. Illustrator. please contact the author. Microsoft and Windows are either a registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Mac is a trademarks of Apple Computer. All other trademarks are the property of their respective owners.com. word processing) noting which types of files worked best with each type of application. Open a variety of PDF files and experiment with text attributes.com/education for additional resources: • • • Instructional resources—free lessons. Extract images from a PDF file and paste them into other applications (Web design. This is a good complement to a course that includes Adobe Illustrator. and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Acrobat. page layout. Adobe. Adobe Acrobat Curriculum Guide 6 . Open up an Acrobat file in Adobe Illustrator® and report on the results.com/education/educators/training/main. award-winning products: www. This late-stage editing process is worth investigating on more powerful machines.guidedsystems. ➤ Image editing requires a machine with a good deal of memory. 2.adobe.

0 ® ® Curriculum Guide Lesson 6: Adding Interactive Features .Adobe Acrobat 6.

5. The student will explore the use of actions and how they become part of a link or field type. Use check boxes and text boxes to create a simple PDF form (Acrobat 6. actions. ➤ Lesson Six is designed to be taught in three one-hour exercises. At the end of this lesson students will be able to: 1. QuickTime: A multimedia layer used by Acrobat to allow different media types to be integrated in a PDF file. Summary and Objectives The purpose of this lesson is to introduce the student to the interactive features available in the Adobe Acrobat application through the use of the Link tool and the Button tool. (3) the Movie tool. Use the Link tool to create different types of link actions in an Adobe Portable Document Format (PDF) file. Investigate form tool options from a variety of locations within the program (Acrobat 6.0 Professional only). (4) the Text Box tool. and saving files on their computer. closing. Snapshots: Predefined views of a section of a PDF page. The tool properties used in this lesson are the basis for many of the interactive features available in Acrobat. button properties control such things as appearance. While there are many form and field types in Acrobat. Sample work files are included. and others. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One and to have completed Lesson Three. The Form exercise can be omitted or included based on the nature of the class. Control a QuickTime® movie or sound file in a PDF file (Acrobat 6. specific options for each type of button.Adding Interactive Features Level Intermediate beginner.0 Professional only). (2) the Button tool. Adobe Acrobat Curriculum Guide 1 . 3. Button Properties: Similar to link properties but much more versatile. Ample time should be set aside so that students can master the techniques and work on their own documents. This lesson will specifically introduce: (1) the Link tool. formatting.0 Professional only). 2. (5) the Check Box tool. It is also assumed that students have experience opening.0 Professional only). this lesson concentrates on the more useful ones. Create buttons and modify their appearance and actions (Acrobat 6. Link Properties: Appearance and actions that can be associated with a link. Key Terms for Lesson Six Actions: Predefined processes that allow the PDF file author to create interactivity in a PDF document. 4.

1. Choose Tools > Advanced Editing > Show Advanced Editing Toolbar.pdf file open in your work area. reading articles. but have added advantages: • • • A button can have an alternate appearance. In this exercise you will create a link action and a button action. Buttons can use actions. These appearances can be supplied in Acrobat or custom graphics can be added. Some of these features are limited in Acrobat Standard. Button and Link tools are found in the Advanced Editing toolbar of Acrobat 6. Careful design with these tools can create an enriched experience for the viewer. Links: Links can be invisible or visible and have one or multiple actions associated with them. showing and hiding comments. like bookmarks. Choose View > Toolbars > Properties Bar. Adobe Acrobat Curriculum Guide 2 . or performing menu commands. They can be linked to Snapshots.0 Professional In Acrobat 6. Drag a rectangle around the text “Nanotechnology” and release the mouse. Buttons (Acrobat 6. Each has its own benefits. When working with PDF documents the goal is to give the reader immediate access to related information. Using the Link Tool In this exercise you should have the Lesson6.pdf file contains a PDF version of a short report on nanotechnology.Exercise One: Creating Links and Buttons About Links and Buttons Links and buttons are two useful tools for adding interactivity to your PDF file. It will be used to demonstrate the use of the Link tool and the button tool. To make working with the different tools easier first do this: 1.0 Professional): Buttons are visual objects that can be used with pages and forms to enhance the interactive and visual quality of the document. Buttons can have multiple actions associated with them. 2. To use the Link tool do this: Select the Link tool. accessing the Web. The Lesson6. initiate actions such as playing multimedia. Buttons can be copied across a series of pages. The Properties bar will make it easier to select your tools as you work.0 Standard there are no Button or Movie tools.

5. The Button Tool (Acrobat 6. Select “Open a page in this document” and for the page number. You may want to reinforce Lesson Three by creating bookmarks and article links that perform similar actions. Click OK. Select the Appearance and Actions tabs to view a summary of your properties. 2. Try this: Click the Snapshot tool from the main toolbar and drag a rectangle around an area of your page. and actions. Adobe Acrobat Curriculum Guide 3 . options. consult your Acrobat Help file. Here you can set the appearance. ➤ For more detailed information on the types of form objects.” Set Zoom to Fit Page. With the Link tool active. then choose Edit > Go to Snapshot View. ➤ Have the student repeat this for each major heading on the first page. double-click your link. type “2. Save your document. 1. The link should take you to page 2. Try experimenting with different snapshots. 7. Click the Hand tool and try your link on page 1.0 Professional) The Button tool gives you access to the various fields and form objects in Acrobat. In the Properties toolbar. and actions associated with your button. choose More. This part of the exercise will introduce the creation of a simple button. 4. options. Common to all form types are appearance. When you select this tool and view the pop-up menu you see the different types of buttons available to you. The area you selected is saved to the clipboard and used as a “view” for your link. 3. Dragging a rectangle on your PDF document displays the Button Properties dialog window.When the dialog window opens you will notice several options. 6.

3. The Button field is part of the Form tool. To create a button in your document do this: With the Button tool selected go to the upper right corner in the white margin of page 1 in your Lesson6. Your finished button should look like this and take you to the next page. Click the General tab and set these values: • Name : “go next” • ToolTip : Go To Next Page • Form Field: “Visible but doesn’t Print” Click the Appearance tab and set these values: • Fill Color: Click the color square and choose red • Border Color: red • Style : Beveled • Font: Auto Click the Options tab and type “Go Next” in the label field. They can be set to be visible only onscreen. 2. choose your action from the main menu.0 Professional) Buttons create a more customized visual object for your PDF file. other button art can be added as long as it is in PDF and there is a single image per page. Adobe Acrobat Curriculum Guide 4 . 8. In addition you can optionally type a short description that will float under the button when a user is near it. Click the Actions tab and select “Execute Menu Item” from the Select Action menu. For more information on using icons as button art. 4. Verify your choice with the one on the right and click OK. While the Acrobat button appearance is simple. Setting Button Properties Every field must have a name. 5. as well as quickly placing and arranging multiple button objects in your PDF file. 2. Click Add. 7. 6. Students should take time to experiment with its use. do the following: 1. consult the Acrobat Help file. ➤ Buttons are a very useful feature.pdf and drag a small long rectangle in the upper right corner of the page. These settings are found under the four tabs of the Button Properties window. When the prompt appears. Select View > Go To > Next. Close the Button Properties window.Creating a Button (Acrobat 6. This way they can be useful navigational aids. Acrobat uses these names to keep track of the fields in a document. In the Button Properties window. When the document is printed these objects can remain hidden. ➤ The Execute Menu Item command is a powerful one. Button objects can be combinations of text and icons. Click the Hand tool and try your button.

Not only does it link movies but also it controls the movie properties. Adobe Acrobat Curriculum Guide 5 . This is very important if you plan to distribute your document. When a QuickTime movie or sound is added to a PDF file. ➤ Media clips are a tempting addition to a digital document. ➤ Sound files are added in the same way as movies—through the use of the Movie tool. they require increased processing and extra memory. 2. Select the Movie tool. You will create an invisible link over some text that will link to the Play Movie action. you should reference it so that it does not get embedded in the file. This is useful when the movie is being added to enhance a project.0 Standard and Acrobat 6.0 compatible media. 4. It will then disappear. You should have the Lesson6. Acrobat 6.pdf project. but only Acrobat 6.0 supports more media types including SWF files.0 compatible media or Acrobat 5. Locate the Y2Kbugs.0 Professional can place a movie in an Adobe PDF file. However. Open the Lesson6.mov resource file and place it in the same directory as the Lesson6. The float setting is useful when there is no fixed place for the movie poster frame to fit on the document. and page actions. “Acrobat 5 and earlier" to reach the largest audience. This exercise will use a link to a movie. To prepare your movie do this: 1.Exercise Two: Working with Media Clips (Acrobat 6. Make sure both the Advanced Editing Toolbar and the Tool Properties window are open. This will prevent unwanted distortion of the graphic. Tips to remember: • • • • Both Acrobat 6. buttons. Once the movie is referenced.0 Professional can reference movies through the Link tool.pdf file open in your Acrobat work area. This will keep the file size as small as possible. Drag a rectangle in the blank area of the page. bookmarks. It is a good idea to know your audience and their computers before using multimedia objects in Acrobat. The Add Movie window will appear. 3. Make sure your settings are set to the following: 1.pdf file. ➤ Movies can be set to appear with visible poster frames or appear in fixed positions. In this exercise you will locate and open the Lesson6. the relative path and the filename cannot be changed. Preparing and Referencing the Media Your movie should be placed in the same directory as your project file. The movie will appear and float over the page.0 Professional) The Movie tool is powerful. In this exercise you are going to place a movie on page 7 of your Lesson6.pdf file and go to page 7. They also can appear to float on the page and then disappear. Acrobat also checks the movie to make sure that it will work across all platforms. You can choose to work with Acrobat 6.pdf project. Choose the location of your movie on your hard drive. 2. Keep your document at 100% when placing your movie in your PDF file.

Click Add and select the Y2Kbugs. Click OK. Because it is a floating movie.mov file you placed earlier.” Click the Appearance tab and Choose Custom Link from the Create Link window. 3. 6. 2. To link your movie do this: 1. Click on the Playback tab and check Use Floating Window. and then selecting Display Poster. Double-click the red rectangle on your movie page to open the Movie Properties window. The movie can play in a separate window. 8. The Use Floating Window option sets the movie to play in a separate window.3. Then deselect the Put Poster In Document option from the Movie Properties dialog window. or Button. 5. Linking to the Movie Now that your movie is referenced you can link to it in a number of ways: Bookmark. you must create a link and an action to view it. Acrobat will check the movie and prepare it for cross-platform viewing if necessary. 7. 7. draw a rectangle around it to specify the play area for the movie. (Capture the image using a movie authoring application. The movie is now ready to be referenced. Select Use No Poster. You can create the icon by adjusting the movie boundaries to less than full size. We will use the Link tool to create an invisible link that will activate the movie. Play Once Click on the Appearance tab and choose Invisible Rectangle. Select the Link tool. 4. Don’t Show Poster. • Adobe Acrobat Curriculum Guide 6 . 6. Enjoy the show! Tips for Adding Media Clips When adding movie and sound clips to PDF documents. Click the Actions tab and choose Play Media (Acrobat 5 Compatible) from the Select Action window. 4. Click OK and select the Hand tool.) Once the image is incorporated into the PDF document. Use a miniature version of the movie poster to create an icon for the movie. You can do this by inserting an image that you capture from the movie. Save your project. Drag a rectangle around the upper right title “It’s Showtime!!. consider the following suggestions from Acrobat 6. 5. Link. Click OK. and select Use Floating Window. Try your link.0 Professional Help: • Use a graphic image for the activation area of the link to a movie.

If you have a high-speed Internet connection try linking to movies on the Web. Consult the Acrobat Help file for more detailed information. performance decreases. assign different renditions. Use movie and sound files that are located on your hard disk or on a CD with your PDF files. If you select Acrobat 5 Compatible Media. these options are not available. Selecting the controller bar stops the clip. Movies are a great way to enhance PDF files. if a high-resolution movie can't be played on the user's system.0 compatible multimedia now includes even more support. Acrobat 6. This ensures optimum performance. For the latest media options such as to embed media clips. Double-clicking inside the movie frame starts it playing again.• • Use a play action other than Play Once Then Stop when a controller bar is used with a clip. Students should experiment with different settings in the movie properties window to get a good understanding of its capabilities and limitations. • • • • Adobe Acrobat Curriculum Guide 7 . One advantage to using Acrobat 6. That way.0 compatible media clips is that you can set up a list of alternate renditions. and specify the content type. If you link your PDF documents to movie or sound files residing across a network or on the World Wide Web. Your machine needs a media player such as Apple Computer’s QuickTime to play the different media types. the next available rendition of the movie can be played instead. create a poster from a separate file. or if the assigned player isn't available. This is a great way to keep your Adobe PDF file small and still make use of rich multimedia. you must select Acrobat 6 Compatible Media.

Adobe Acrobat Curriculum Guide 8 . From the top menu choose Tools > Advanced Editing > Advanced Editing Toolbar.pdf is a simple public address announcement form. Close the Text Field Properties window. Using Acrobat you will create text box fields to make the task easier. and explore the results. 3. To begin do this: 1. combo boxes.pdf. Select the Hand tool and click the Date field. Select the Text Field tool from the menu.Exercise Three: Making a Form (Acrobat 6. similar to an HTML form. check boxes. Drag a rectangle to the right of “Week of. Adding a Date Formatted Text Field The lesson6Form. Creating a PDF form from an existing form lets you maintain your organization’s paper look and feel. save your file. It is located in your Adobe Acrobat Curriculum Guide Resource folder. while saving you the effort of re-creating the form.” Notice that the format changes to the one you selected in the Format tab of the Text Field Properties window. When you are satisfied with the field.” Open the General tab of the Text Field Properties window and type “Date. You can create forms with text boxes. 7. and signature fields. add and format some text and check boxes. With the proper software and hardware components in place. 9. 2003.0 Professional) About Forms With Acrobat you can quickly convert your existing paper and electronic forms to PDF files and then add PDF form fields.” Open the Format tab and choose mm/dd/yy for the date format. buttons. Your lesson6Form.pdf should be open and visible in your Acrobat work area. As you read it you can see that the requirement is to print or type the information clearly. 2. radio buttons. 5. 6. form data can be submitted over the Web and collected in a database. 8. The file for the exercise is lesson6Form. In this exercise you will take a blank form having no form fields. list boxes. 4. Type “March 17.

5. For Number of Fields. 6. Click Close.” In the Check Box Properties window name the box “check” and close the window. Click OK. check. 2. 6. In this part of the exercise you will create a text area and format it for multi-line use. In this part of the exercise you will create a check box and create multiple copies for the Monday through Friday areas in your project file. 9. Look at the various options available. duplicating fields across pages.Adding a Multi-line Text Field In the area at the bottom of the project file is a large area for typing or printing the information for the announcement. 4. Open the General tab and name the field “Content.1. At the very least Acrobat form creation allows the user to type onscreen and print a clean copy for submission. Right-click (Windows®) or Control-click (Mac) on the red check box and choose Create Multiple Copies of Fields from the context menu. select 1 and 5 in the menus. Click the text box you just created and begin typing. For more information consult your Acrobat Help file. (This is different than a duplicated field where each box would have the same name. 3.) 7. Notice that each field name is now unique: check. 8. Click a white area of the screen. and setting validation scripts. creating calculated fields. Select the Check Box tool and draw a square next to the word “Monday.0. ➤ Acrobat 6. To create a check box field do this: 1. When it turns to a pointer. To begin do this: 1. hold down the shift key while dragging each box into position next to the other days of the week.0 Professional contains powerful form and field tools. Keep in mind that when using forms on the Web that there is much more to a form than meets the eye. Adobe Acrobat Curriculum Guide 9 . When you are finished adjusting select the Hand tool and try your form.” Open the Options tab and choose Multi-line. 3. The copied fields are previewed. 2. Expand the document to the width of the screen to make drawing easier. 5. Select the Hand tool. 4. Select the Text tool and drag a large rectangle under the “Announcement” area of the project file. ➤ Forms creation is a tempting feature in Acrobat. etc. such as setting tab order. Notice that the text will format to the size of the box you created. Roll the mouse over a check box. Adding Check Boxes Check boxes make it easy for users to click on a selection and have Acrobat create a mark. Remember that all form fields can be set to Display Only or to Print.

adobe.adobe.➤ There are many options available for working with the Form tools. Use a button to create a Print command. at his Web site: www.com/education for additional resources: • • • Instructional resources—free lessons. Have them demonstrate or distribute their results to the class.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. For more information consult your Acrobat Help file.com/education/ed_products/main. Look for other common classroom forms and have students make them interactive with the Form tools. Button tool. All other trademarks are the property of their respective owners. Adobe. Activities: 1. Excerpts used by permission.adobe. Design a form in your favorite host application and convert it to a PDF file. play movies. Mac is a trademark of Apple Computer. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Inc. text tool.com. 3. All rights reserved. 4.com/education/educators/training/main. and Movie tool. If time permits try experimenting with other options. Adobe Acrobat Curriculum Guide 10 .html Complete product information—Learn about Adobe’s complete line of integrated. Use Acrobat buttons to make a lab or book report come to life..html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. registered in the United States and other countries. award-winning products: www. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. the Adobe logo. and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.adobe. Have the students break into groups and have each group explore different option and appearance features of the Link tool.guidedsystems. Steve Adler. course guides.com/education/curriculum/main. © 2003 Steve Adler. and projects that incorporate Adobe tools: www. please contact the author. and provide navigation buttons. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Be sure to set their properties to be visible only onscreen.0 Help © 2003 Adobe Systems Incorporated. 2. Use them to show and hide bookmarks. Adobe Acrobat 6.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 7: Importing Image Files .

and saving files on their computer. HTML. PICT (Mac OS only). Key Terms for Lesson Seven Image File Compression Type: Image file types contain altered or compressed data that allows graphics files to be used by an application. (4) Correcting At the end of this lesson students will be able to: 1. Open a variety of image files in Acrobat. preparing paper documents for scanning. Bitmapped: An image made up of a defined number of pixels (dots) similar to most paint programs. Summary and Objectives The purpose of this lesson is to investigate how image files can be brought directly into the Acrobat application and converted to an Adobe Portable Document Format (PDF) file. In the second hour the student should explore the various settings encountered in the Lesson in order to master the techniques and to work on the student’s own PDF documents. Paper Capture: The process of converting a scanned document in TIFF format into a searchable text file. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One and Two. Adobe Acrobat Curriculum Guide 1 . 3. The lesson is divided into three parts: Opening image files with Acrobat. JPEG. It is also the preferred format for importing scanned paper containing graphics and text. It will produce the sharpest definition but will create a very large file. It is also assumed that students have experience opening. or TIFF files to Adobe PDF by opening the files in Acrobat using the File > Create PDF > From File command or by dragging the file onto the Acrobat icon. You can convert BMP. closing. (2) Preparing documents for scanning. TIFF: Tagged Image File Format (TIFF) is ideal for maintaining high-resolution data. In the first hour the student will explore how different image types are treated in Acrobat. This format is best used for high-quality files with sharp areas of line contrast.Importing Image Files Level Intermediate beginner. and capturing scanned images to formatted text and graphics in Acrobat. There are many graphics compression file types. They essentially fall into two categories: File types that are best suited for photographs on screen (JPEG) and file types that are best suited for line art and highly defined edges and contrast (ZIP or GIF). This is related to its resolution. PNG. ➤ Lesson Seven is designed to be taught in three one-hour sessions. CompuServe GIF. text. (3) Capturing Scanned Pages. This lesson will specifically introduce: (1) the Create PDF from File… command. 2. Sample image files are included. PCX. Capture a scanned page and convert the image to searchable text. Change appropriate settings for import. Every image format that is discussed in this lesson is of this type. Text. and graphics that are usually destined for print. The third hour should concentrate on the Capture process and Scanning (if available).

pdf file contains a panoramic picture of the Panama Canal when it was being built. Acrobat will open the image file as a new PDF document. In addition to these options.jpg. You will use files taken from the United States National Archives Web site’s Panorama collection. 4. Adobe Acrobat Curriculum Guide 2 .” ➤ You will see a window that tells you the options available using Picture Tasks. The Ideal way to convert a graphic into a PDF file is to place it in a page layout program and then create the PDF file through the Print or Export command of the host application (see Lesson Two). you can also export images from any PDF document using the Advanced > Export All Images menu command (Lesson Five). This exercise uses the files found in your Lesson Seven folder in your Adobe Acrobat Curriculum Guide resource directory. Select “canal. Save your document. The Canal. 2. With the exception of text and HTML files Acrobat will allow you to define the compression setting of the converted file. The original image file’s quality will determine how well Acrobat is able to convert the file. image quality may not be suitable. This is optional. ➤ Things to remember: Graphics taken from the Web are often highly compressed for quick downloading. To bring converted image files directly into PDF do this: 1. From the menu choose File > Create PDF > From File… Open the Lesson Seven folder on your hard drive. When they are converted to PDF. Native JPEG files will convert at their existing compression setting.Exercise One: Importing Image Files Preparing Your Image Files Image files created by other programs can be opened directly in Acrobat. It is smart to use the highest-quality (least-compressed) graphics format when converting to PDF in this way. 3.

2. This makes it ideal for viewing online using the viewing tools of Acrobat. From the main menu choose File > Document Properties. 1. This will give you the highest-quality PDF file. If file size is a priority try selecting another value. Save your file. Select the file type you wish to open. JPEG 2000 is a type of compression suitable for a wide variety of image types. 4. If Acrobat can control the compression setting the Settings button will be active. 2.jpg image from your Lesson Seven folder.Viewing Document Properties 1. Allow students time to explore and open a variety of files using this technique. ➤ The process covered in this exercise opens up many possibilities for creating collections and portfolios using Acrobat. Use the Zoom tool and the page view techniques (from Lesson One) to look at the graphic. Click OK and save your file. Whenever possible use JPEG (Quality: Maximum). Repeat the previous steps for another image using the Shipyard.63 inches wide and 5. • • Open the supported file type in Acrobat. 3. 3. ➤ One big advantage to creating a PDF file of oversized images is that the entire image is captured. 4. • Adobe Acrobat Curriculum Guide 3 . Click the Settings button to view the options. The Compression Settings Window: When opening image files as PDF files some file types will allow you to make compression settings.56 inches high. Type the title and subject information. To select image compression settings do this: 1. Zip compression is a lossless type of compression. 2. As always experiment with different types to see which is best for your needs. Inspect the File Size Information in the window at the right. Some grayscale images may look better with ZIP selected. Be sure to give the image a title and subject in the Document Properties box. 5. Notice the image is 22.

To bring the scanned document into Acrobat do this: 1. save your file. 6. For more information on controlling scanners directly in Acrobat please see the Acrobat Help file. 3. This exercise will list the basic procedures and requirements for preparing a document for scanning into Acrobat. ➤ For more information on different image file types as well as EPS and PostScript® files please consult the online Acrobat Help file and the Adobe Web site. You will use the Drawing. Experiment with different contrasts and thresholds to get the optimum TIFF file with your scan. Choose an uncompressed TIFF at 300 dots per inch (dpi) from your scanner’s preference settings. When the PDF file opens. For example. The document should look like the picture above. check the file size in the Document Properties window. Acrobat is able to directly import an image through your scanner if the scanner is TWAIN compatible and if the scanner software was installed prior to the installation of Acrobat. Scanning programs ship with most scanners currently available. 2. Notice the file size is only 59K! Compare that to the original TIFF image of 964K.tif file located in the Lesson Seven folder of the Curriculum Resource files. black-and-white line art only needs to be scanned at pure black and white. A grayscale photograph does not need to be scanned as a color source. Select the Drawing. ➤ This is a tremendous way to archive material and keep the resulting files small. 4. From the Acrobat menu choose File > Create PDF from File. 5. The quality of the PDF file is the same as the original and will print to the highest resolution of your printing device. As you did in the previous exercise. This will guarantee the best possible reproduction. Make sure to select the proper source type in your scanner software. Click Fit Page on the toolbar. You will then bring in a TIFF file from the Adobe Acrobat Curriculum Guide Resources. Students should be encouraged to explore.TIF file from the Lesson Seven folder. Adobe Acrobat Curriculum Guide 4 .Exercise Two: Preparing Paper for Scanning About Scanning Using a scanner to digitize paper documents is a good way to integrate them into your digital PDF file collection. • • • • Original documents for scanning should be of the highest quality available. This is a scan of a drawing made during a biology activity. Select TIFF from the open dialog box.

The process will begin and may take some time. The degree of success in OCR depends entirely on the original scanned document and the fonts used in the original. Adobe Acrobat Curriculum Guide 5 . ➤ Acrobat also allows for direct creation of a PDF file from a scanner. The scanner software must be TWAIN compliant. fonts. Click OK to start the conversion. 2. Acrobat Capture provides three types of capturing.Choose Searchable Image (Compact) to apply compression to the foreground image to reduce file size. ➤ This process is dependent on the type and quality of the original and the amount of memory available to the application as well as the power of the computer doing the processing. Experiment with different types of originals and computers for the best experience.Exercise Three: Capturing a Scanned Page About Paper Capture Adobe Acrobat Capture® is a utility that interprets TIFF images and text and converts it into searchable text. Select Document > Paper Capture > Start Capture. Searchable Image (Compact) . For more information about creating a PDF file from a scanner consult Acrobat Help and your scanner software support files. However each scanner is slightly different.Choose Searchable Image (Exact) to keep the original image in the foreground and place searchable text behind the image. and other graphics. 4. This is a good setting for legal documents. This yields the largest file size but preserves the integrity of the original for printing while still providing searchable text. pictures. Built into Acrobat Capture are dictionaries that are capable of performing OCR from the image file. When the status box disappears your document is ready to be proofed. 3. This will also reduce image quality. Formatted Text & Graphics – Choose Formatted Text & Graphics to reconstruct the original page using recognized text. All include the optical character recognition (OCR) capability: • Searchable Image (Exact) . Select Edit > Formatted Text & Graphics. Use this when file size is most important but searchable text is required. • • To convert scanned paper to searchable text do this: 1. This will yield the smallest size but require the most effort to produce. Open your scanned document in Acrobat.

Correcting Words on Captured Pages
Your document has been captured. If Exact Setting was chosen, the text still looks like an image but underneath much of the text has undergone OCR. Since you chose Formatted Text & Graphics you will need to proof the document. To see the suspect pages do this: 1. Choose Document > Paper Capture > Find First OCR Suspect.

All suspect words on the page are enclosed in boxes. 2. 3. Click any suspect word to show the suspect text and its original bitmap image in the Find Element window. If you need to edit the text begin typing and the correct text will replace the highlighted area. If the text is correct click Accept and Find. Repeat steps 1 through 3 for the rest of the document. When you are finished close the Find Element window and review your document. Save this file. Try opening the image001.tif file again and choosing another Capture format. Compare the file sizes of the raw TIFF file (828K) and the formatted PDF file (24K). Quite a difference! Try saving the Formatted Text and Graphic PDF file as a Microsoft® Word File and compare the formatting. If you close the Find Element window before correcting all suspect words, you can return to the process by choosing Document > Paper Capture > Find First OCR Suspect, or by clicking any suspect word with the TouchUp Text tool.

4. 5. 6. • • • •

Adobe Acrobat Curriculum Guide

6

Activities
1. Collect a variety of graphic image files. Be sure to keep the correct extension (.BMP for example) on each file. Have students convert the image files to PDF files and report on such things as image quality, file size, and color quality. Scan a variety of documents as TIFF files and open them as PDF files. Report on the results. Have students create portfolios containing different documents and file types. Use the skills learned in Lessons Three and Six to create electronic portfolios. Teachers: Collect worksheets and classroom materials and create custom workbooks and resource collections.

2. 3. 4.

Additional Adobe Resources on the Web Visit the Adobe in Education Web site at www.adobe.com/education for additional resources: • • • Instructional resources—free lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product information—Learn about Adobe’s complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunities—Build your Adobe software skills with free and discounted training resources:: www.adobe.com/education/educators/training/main.html

Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com.

Adobe, the Adobe logo, Acrobat, Acrobat Capture, and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.

© 2003 Steve Adler. All rights reserved.

Adobe Acrobat Curriculum Guide

7

Adobe Acrobat 6.0
® ®

Curriculum Guide

Lesson 8:
Working with the Web

Edit objects and text in a PDF file. Remove unused Web addresses. In the first hour the student will explore how Web pages are captured in Acrobat. (3) the Locate Web Addresses tool.Working with the Web Level Intermediate. View Web links in a PDF document. Web Links: A Web address that locates a Web page or graphic through the use of a Uniform Resource Locator (URL). This lesson will specifically introduce: (1) the Open as Web Page command. The lesson is divided into two parts: Converting Web pages to PDF and refining these captured Web pages. In the third hour the student should explore the various settings encountered in the lesson in order to master the techniques and to work on the student’s own PDF documents. 4. 3. For working with the activities at the end of the lesson. Open a Web page as a PDF file. Acrobat can capture Web pages and even entire Web sites. closing. At the end of this lesson students will be able to: 1. Adobe Acrobat Curriculum Guide 1 . and saving files on their computer. In this Lesson a connection to the Internet will be necessary. students are assumed to have worked with the previous lessons. It is also assumed that students have experience opening. Key Terms for Lesson Eight Web Page: A collection of text and graphics organized on a page designed for viewing in a Web browser. Once captured these pages can be edited so that the viewer will not need an Internet connection to interact with the Adobe Portable Document Format (PDF) document. 2. (2) the Web Capture tool. Append additional Web pages to a PDF file. In the second hour students will refine and edit their captured Web pages. 5. Summary and Objectives The purpose of this lesson is to explore how the Adobe® Acrobat® application and the Web work together. Links can be created in Acrobat to link directly to the Web or to previously captured Web pages. ➤ Lesson Eight is designed to be taught in three one-hour sessions.

and Acrobat converts and opens the pages in one step. and add them to the end of the document. Cascading Style Sheets are supported. To configure your Internet or proxy settings do this: 1. links. text files. Any Web links on the pages are still active in PDF—just click a link to download the link’s pages. JPEG. 2. SWF. Acrobat can download HTML pages. Converting Web Pages to PDF Files In this exercise we will use the United States National Archives and Records Administration (NARA) Web site to download the Bill of Rights and the Amendments to the Constitution. Choose Internet from the list of preferences on the left. 3. Note that one “Web page” may correspond to more than one PDF page. You can navigate through the document and add comments and other enhancements to it. and HTML forms are turned into PDF forms.archives. If Web Capture does not work. Choose Edit > Preferences. it will attempt to use the configuration settings that already exist. ➤ Although there are other ways to open Web pages in Acrobat this exercise will use the simplest approach. We will also include a photograph of the original Bill of Rights.gov/exhibit_hall/charters_of_freedom/bill_of_rights/bill_of_rights. No other files should be open. In most respects. background colors. From this URL you will download and attach the Amendments. an Adobe PDF document created from HTML Web pages is like any other PDF document.html You may want to visit the site with your browser to see how the Web page looks. This is because Acrobat divides long HTML pages into standard-size pages (depending on the PDF page layout settings). image maps. Your system administrator or Internet service provider will give you the information you need. You provide the address. and GIF graphics (including the last frame of animated GIFs). of the Web pages.Exercise One: Converting Web Pages to PDF Files Acrobat and Web Pages (from Acrobat Help) You can download Hypertext Markup Language (HTML) pages from the World Wide Web or an intranet in Acrobat and convert them to Adobe PDF. and form fields. HTML links are turned into Web links. Adobe Acrobat Curriculum Guide 2 . You are encouraged to try other methods after you have completed this lesson. frames. and forms. Configuring Your Internet or Proxy Settings If Acrobat is installed on machines with working browsers. You should have the Acrobat application open on your desktop. HTML pages can include tables. You will then open a JPEG file of the actual Bill of Rights and make it part of your Bill of Rights PDF file. The URL for the locating the Preamble to the Bill of Rights is located at: http://www. PNG. text colors. or URL. Choose Internet Settings and provide the necessary information for your setup. you may have to configure your Internet or proxy settings for access to the World Wide Web.

Click the Settings button and verify that all four options are selected. Take a moment and look at the settings.pdf”. 7. 6. you can browse to a local Web page on your hard drive or Intranet for downloading. Clicking “Get Entire Site” can lead to unpredictable results. Note: • • • • Because Web sites can be complicated. Notice that the Web page is now a single-page PDF file with a bookmark containing the title of the Web page. 3. 5. From the menu choose Advanced > Web Capture > Page Info. From the Menu choose File > Create PDF > From Web Page. it is a good idea to leave these settings as they are. Click OK to close the settings window.To download your Web page do this: 1. Be patient while Acrobat downloads the page. Besides typing or pasting a URL. Click Create. Adobe Acrobat Curriculum Guide 3 . Be sure to save your document as “Preamble. Type or paste the Bill of Rights URL into the URL box. 2. For more information on these settings consult the Acrobat Help file. 8. This will provide the most versatility once the Web page is converted. 4. All the important information about the page is contained in this window. Until then the PDF file is still considered a temporary file. When the page is finished downloading it will look similar to the one shown here.

” After the page downloads save your document.Appending Web Pages There are different ways to append Web pages in your PDF file. 2. The simplest way is to locate the link on your PDF file that you wish to download. In this exercise we want to append the Amendments to this page. To download the Amendments page to the Preamble PDF page do this: 1. Adobe Acrobat Curriculum Guide 4 . ➤ After looking at the contextual menu choices students may want to investigate the other options such as Open Weblink in Browser. Repeat this procedure for the links “Amendments 1-10” and “Amendments 11-27. 3. After the page downloads save the document. Right-click (Windows ®) or Control-click (Mac) on the link “Preamble” and choose Append to Document. 4.

consult the Acrobat Help file.pdf file. 5. You have the option to remove them from individual pages or all pages. To view all the Web links on the selected page choose Advanced > Web Capture > View Web Links. From the menus choose Tools > Advanced Editing > Link tool. 3. Adobe Acrobat Curriculum Guide 5 . Notice the first page contains the Web link to the NARA home page and the Bill of Rights Web page. This indicates that the link is an external Web link. Click Cancel in the dialog box to return to your page. use the link tool and make the link visible. From the menu choose Advanced > Link > Remove All Links From Document. This includes text and object editing. ➤ To distinguish active PDF links from dead Web links on your pages. Viewing and Removing Web Links The objective of this exercise is to remove all external Web links from the document and then remove unwanted images so that the Bill of Rights document is self-contained. • • • • Entire text lines can be removed with the TouchUp Object tool Individual text content can be edited with the TouchUp Text tool. When finished inspecting choose the Hand tool and navigate to the first page. As you roll the mouse over the “Bill of Rights” link at the top of the page you will notice the cursor changes into a hand. Field and Form objects such as unusable search fields and menus can be removed with the Form tool. It is best to collect all relevant links individually before choosing to remove all. The Back button also is an external Web link. To begin this exercise do this: 1. The URL appears as you roll over the link. 7. A total of 22 Web links will be removed. 6. 2. Look over the document. ➤ You can also create links from URL text in a document ➤ It is possible to inspect each Web link and its properties in the View Web Links window. You will use the Lesson8Edit.pdf file located in the Lesson Eight folder of the Curriculum Resource files. 4. To see all the links in your document select the Link tool. Open the Lesson8Edit. For more information on this . This will remove all external Web links from your page. Choose All Pages. (see Lesson Five for a review of these techniques) Typically in a captured Web page there may be extra Web links and text. or images that you may want to remove or change.Exercise Two: Editing Captured Web Pages Refining Your Captured Web Page Once you have captured a Web page to PDF format it can be edited like any other Acrobat document. Web links can be removed using the Link tool or by using the Remove Web Links command.

4. When you are satisfied with your work save your document. ➤ Customizing captured Web pages is a great way to use Web resources without being connected to the Internet. This can be used to capture resources of all kinds. 2. To remove the link objects do this: 1. Delete it by choosing Document > Delete Pages and selecting page 14. Be careful not to remove the PDF links to the Amendments. You may have to click on additional objects to delete them.Removing Unwanted Objects—Acrobat Pro Inspect your document and look for all dead links on the page. 6. Click on the Back graphic at the top of the page and press the Delete Key. 3. You want to remove these links using the TouchUp Object tool. Repeat this process for all unwanted graphics and dead hyperlinks. It does not contain any useful information. Windows users can create PDF files directly from Microsoft® Internet Explorer by clicking in the browser toolbar. ➤ Remember that all the techniques learned in the previous lessons also apply to these pages. 5. Select the TouchUp Object tool from the Advanced Editing toolbar. The potential for your classroom is limitless! Adobe Acrobat Curriculum Guide 6 . Go to the last page of your document.

Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. Inc.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.adobe. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way.com/education/educators/training/main. 3. and projects that incorporate Adobe tools: www. © 2003 Steve Adler.com/education for additional resources: • • • Instructional resources—free lessons. and Acrobat Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer..adobe. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. Steve Adler at his Web site: www.adobe. and other educational sites for use in your classroom activities. course guides. registered in the United States and other countries. All other trademarks are the property of their respective owners. 2. NASA. Have students use the Create PDF From Web technique to enhance existing reports and papers.adobe. the National Archives. Teachers: Collect resources from PBS. Make sure your students are connected to the Internet when they use the file.com. Adobe Acrobat Curriculum Guide 7 . keep the link as a Web link.html Complete product information—Learn about Adobe’s complete line of integrated. award-winning products: www. If a Web site has a feature on it that is not supported by the Acrobat Capture® feature. Adobe.com/education/curriculum/main. Make Web Quests without the Web.Activities: 1.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Microsoft.guidedsystems. the Adobe logo. please contact the author.com/education/ed_products/main. Acrobat. and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All rights reserved.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 9: Presenting PDF Files .

➤ The students should spend the next hour working on their own projects and exploring other options for setting the Open views and Full Screen presentation options. and user interaction. The lesson is divided into three parts: Creating an opening view. closing.Presenting PDF Files Level Advanced. Key Terms for Lesson Nine Open Options: A control window for specifying how the Acrobat document will open. The control window allows the document to be set to run automatically and adjust such things as background color. At the end of this lesson students will be able to: 1. (3) Full Screen Preferences. This lesson will specifically introduce: (1) Open Options.0 Standard. Run the Full Screen presentation. The student MUST have completed lessons three and six. It is also assumed that students have experience opening. Set an opening view for their PDF document. 2. Full Screen: The Acrobat presentation mode.0 Professional. Students will have successfully completed Lessons Three and Six.one hour sessions using the provided resource files found in the Lesson Nine Folder. which cover bookmark creation and adding actions as well as adding buttons and text fields. Assign scripted actions for the presentation. 3. (2) Show-Hide Field action. transition. It can control navigation pane views as well as toolbar and menu visibility. Students are assumed to have working knowledge of the Adobe® Acrobat® interface. Page Action: An action that is run every time a page opens or closes. and creating a simple slide show in Acrobat 6. ➤ Initial views can be set by all versions of Acrobat. Summary and Objectives The purpose of this lesson is to explore the ways in which a PDF can be presented onscreen. and saving files on their computer. Acrobat Curriculum Guide 1 . the addition of a button and use of form fields are possible only in Acrobat 6. The first hour is used to learn the Full Screen presentation features and skills. The PDF author can control the way in which a PDF file is presented so that the user will have an enhanced experience while viewing the Acrobat document. ➤ Lesson Nine is designed to be taught in two . creating an interactive slide show in Acrobat Pro. (4) Set Page Action. However.

Default uses the default magnification set in the user’s General Preferences. Center Window on Screen opens the application window in the middle of the screen. Bookmarks and Page or Thumbnails and Page to open the navigation pane with bookmarks or thumbnails in front. adjacent to the document pane. Consider creating interactive buttons and actions in Acrobat Pro to assist the user in working with the interface. toolbar. Acrobat Curriculum Guide 2 . even when a user is not in Full Screen view. Select the window options: • • • • Resize Window to Initial Page sizes the application window to fit snugly around the first document page. Fit Width sizes the page to fit the width of the window. or window controls. Choosing a magnification level: • • • • • The numbers in the menu represent a percentage of the actual page size. The PDF file author can set certain parameters when the document opens so that the viewer can concentrate on the content and not the software. Display Document Title displays the document title in the title bar of the application being used to view the document. Fit in Window sizes the entire page to fit in the window. User Interface Options: • To hide part of the work area. Following is a list of some of the features that can be controlled.Exercise One: Creating an Opening View About Opening Views When designing documents for others to view it is important to consider that the user may not be familiar with the Acrobat Reader® or Acrobat program. can be tricky if the user does not know the Acrobat shortcuts. Entering an opening page number. Setting opening views involve working with the Preferences window. Open in Full Screen Mode opens the document without the menu bar. Fit Visible sizes the page so that its text and graphics fit the width of the window. Initial Page View: • • • Page Only to open only the document pane.

The file should open in the Page view. ➤If time permits at the end of the session students should explore the other options on this page. Acrobat Curriculum Guide 3 . • Open to Page Number: 1 • Magnification: Fit Page • Page Layout: Single Page Click OK and save the file. To set the opening view do this: 1. 3. Set the Document Options to the following: • Page Only. Open the Presentation. 6. 2. 4. When the Properties window opens click Initial View. 5. The objective is to create an opening view so that when the viewer opens the file the document will open as the author intended.Creating the Opening View In the Lesson Nine folder of the Adobe Acrobat Curriculum Guide files is a PDF file containing a picture of the Bill of Rights and the transcriptions for the Preamble and the 27 Amendments to the Constitution. Choose File > Document Properties.pdf file located in the Lesson Nine folder. Close and re-open the file.

Acrobat Curriculum Guide 4 .pdf file and create the following features: • • • A Text field for entering instructions (Acrobat 6. Click the Option tab and make sure the Multiline box is checked. Your text field will now appear with the instructions inside it. 4. Click Close and select the Hand tool. the user will not be able to change the information. To begin the exercise do this: 1.Exercise Two: Creating an Interactive Slide Show (Acrobat 6. Because you chose the Read Only option.” Set the field to Visible. Select the Text field tool and drag to create a text field box in the center of the first page. 7.0 Professional) Making a Plan Creating a slide show involves planning how you want the user to interact with your project. Select the Hand tool and view your document. 2.0 Professional) A Button field for starting the slide show (Acrobat 6. Make sure you have completed Lessons Three and Six prior to beginning this exercise. Click on the General tab and choose Read Only. When finished typing click the Text Field tool. 6. 8. 5. (The button will be created in the next step). 3. Open the Presentation. Save your document when you are happy with the results. 9. Click the General tab and name the field “Readme.pdf file located in the Lesson Nine Folder. 10.0 Professional) Page Actions that will show and hide the fields and help run the slide show Creating the Show – Adding the Instructions If you want to view the finished product to get an idea of what the presentation should look like open the PresentationSlide. Type the text shown in the picture on this page into the Multiline box.pdf file. From the menu select Tools > Advanced Editing > Show Advanced Editing toolbar. Double-click the text field to open the Text Field Properties window. You should consider such things as: • Opening views • Automation • User control In this exercise you will take the Presentation.

The button will be placed in the upper right hand corner of the first page. Click the Actions tab and select the “readme” Field. Click Show. Press the Escape key to return to the normal view. 6. Select the Button tool from the Advanced Editing toolbar and doubleclick the Button field. 3. Select the Actions tab and choose Add Open the Show/Hide Field window.Scripting Actions The last step in the procedure is to set some Page Action and Button Action scripts to make sure that the slide show behaves as expected. Choose View > Full Screen from the main menu.” Click the Actions tab and choose Execute a Menu Item. 4. Click OK.Creating the Show – Adding the Button The presentation needs a button that will start the slide show process. 4. 8. select the "readme" field and click Hide. 8. Click on the General tab and name it SlideShow. To set the Button Scripting Action do this: 1. 2. Right-click (Windows) or Control-click (Mac) on the first page and choose Page Properties. Click the Appearance tab and set the fill color to Red. Close the window. Save your file Creating the Show . Using the procedures learned in Lesson Six create a Button in the upper right corner.. Click OK. This Page action will work together with the Button Action that will automate the presentation process. then click OK. Click on the Pages tab on the left of the Document window. 7. 5. To set the Page Action do this: 1. 7. 6. Repeat and add another Action to show the SlideShow button field. 3. 5. 2. choose Add > Show/Hide Field. Acrobat Curriculum Guide 5 . Select the Hand tool and try your button. The view should change to full screen. 3. In the Page Properties window. 1. 2. Click the Options tab and in the Label field type “SlideShow.

From the menu choose Edit > Preferences.4. Students should experiment with various features and the Full Screen preferences. Testing the Show In order to test your presentation you will need to close your file and open it. To set the Full Screen preferences do this: 1. When the Preferences window opens click Full Screen. 2. 2. Be sure to check Loop After Last Page and Left Click to go forward. Click OK when you are done. Acrobat Curriculum Guide 6 . 5. Open your file and compare it to the PresentationSlide. 6. and 3 for the SlideShow button field. Save your File. Setting Full Screen Options When the user views in Full Screen mode there are several settings that can be preset by the author. Click OK and select the Hand tool. Also select the Cover Left Transition.pdf from the Lesson Nine resource folder. 4. 3. ➤ Using scripted actions and opening views can make the PDF presentation very effective. Repeat steps 1.

When the document opens it will open in Full Screen mode. The objective is to create an opening view so that when the viewer opens the file the document will open as the author intended. To set the opening view do this: 1.0 Standard) Presentations in Acrobat 6. 10. 4. Press F8 to toggle between showing and hiding toolbars. Set the Document Options to the following: • • • • 5. 8.0 Standard allows for the creation of slide shows without the Button and Form features found in Acrobat Professional. Most users are familiar with clicking the mouse to move to the next page of a presentation. Full Screen view and opening preferences can be set so that the viewer can see the presentation without the need for an interface. 9. Creating the Opening View In the Lesson Nine folder of the Adobe Acrobat Curriculum Guide files is a PDF file containing a picture of the Bill of Rights and the transcriptions for the Preamble and the 27 Amendments to the Constitution. Click OK and save the file.Exercise Three: Creating a Presentation (Acrobat 6. Select Initial View from the left pane. The file should open in the Page view. Close and re-open the file. Set the Interface Options to the following: • • Hide Toolbar Hide Window Controls 7.0 Standard Acrobat 6.pdf file located in the Lesson Nine folder. Page Only Open to Page Number: 1 Magnification: Fit Page Page Layout: Single Page Set the Window Options to the following: • • Open in Full Screen Mode Show Document Title 6. Press the ESC key to exit the Full Screen mode. 2. 3. Open the Presentation. Acrobat Curriculum Guide 7 . Choose File > Document Properties.

When the Preferences window opens click Full Screen. Some very cool effects can be achieved.Setting Full Screen Options When the user views in Full Screen mode there are several settings that can be preset by the author. There are many transitions and timings that can be set. ➤ Try different Initial View options to see the effect created by centering the window on the page and re-sizing the window to fit the first page. Acrobat Curriculum Guide 8 . To set the Full Screen preferences do this: 1. From the menu choose Edit > Preferences. 4. 3. Also select the Cover Left Transition. Be sure to check Loop After Last Page and Left Click to go forward. 5. Save and try your presentation. Click OK when you are done. ➤ Try the other options in the Full Screen preference panel. 2.

Activities:
1. 2. Using the sample presentation file have students develop different types of presentations and present to the class. Comment on the features of each. Take various slide shows done in Microsoft® PowerPoint, AppleWorks, or another presentation program and convert them into PDF files. Have the class comment on the advantages and disadvantages of each. Note such things as file size, animation, memory requirements, and viewing on different computers and operating systems.
➤ Exporting PowerPoint files from Windows programs through PDFMaker will maintain much of the interactivity. Presentation files from other programs can be made interactive by using the features covered in Lessons Three and Six.

➤ The Full Screen mode of Acrobat is not meant to replace programs such as PowerPoint but can minimize file size and distribution issues when working with a variety of users.

Additional Adobe Resources on the Web
Visit the Adobe Education Web site at www.adobe.com/education for additional resources: • • • Instructional resources—free lessons, course guides, and projects that incorporate Adobe tools: www.adobe.com/education/curriculum/main.html Complete product information—Learn about Adobe’s complete line of integrated, award-winning products: www.adobe.com/education/ed_products/main.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.adobe.com/education/educators/training/main.html

Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way, please contact the author, Steve Adler at his Web site: www.guidedsystems.com.

Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac is a trademark of Apple Computer, Inc., registered in the United States and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.

© 2003 Steve Adler. All rights reserved..

Acrobat Curriculum Guide

9

Adobe Acrobat 6.0
® ®

Curriculum Guide

Lesson 10:
Protecting PDF Files

Protecting PDF Files
Level
Intermediate. Students are assumed to have working knowledge of the Adobe® Acrobat® interface. Students will have successfully completed Lessons Three, Four, and Six. It is also assumed that students have experience opening, closing, and saving files on their computer.

Summary and Objectives
The purpose of this lesson is to investigate the standard security options available with Adobe Acrobat. Acrobat provides a scalable security framework so that Adobe Portable Document Format (PDF) documents can be protected against unauthorized opening, printing, editing, and extracting of text or graphics. There are two levels of security encryption in Adobe Acrobat: RC4 – 40 bit and RC4 – 128 bit. RC4-40 bit, is compatible with older versions of Acrobat. The RC4-128 bit version is more versatile but requires that all users of the file display it in Acrobat 5.0 or newer. The lesson has a single exercise: Setting security for the slide show created in Lesson Nine. This lesson will specifically introduce: (1) an overview of document security options, (2) setting document security options, (3) changing options. At the end of this lesson students will be able to: 1. 2. 3. 4. Understand the role of standard security in a PDF file. Display security options for their PDF document. Assign security options. Change security options.
➤ Lesson Ten is designed to be taught in a one-hour session using the provided resource files found in the Lesson Ten Folder. Although students can work through this lesson, many of the features discussed are presented in previous lessons. It is suggested that this Lesson be taught toward the end of the Acrobat module. ➤ This exercise will only cover maximum security settings. The students should experiment with different security settings during their practice time.

Key Terms for Lesson Ten
Password Security: A set of options controlling users’ access to certain features of a PDF file. Certificate Security: A method of security involving digital ID signatures. Once signed and certified all subsequent changes are tracked, allowing the tightest control over document certification.

Adobe Acrobat Curriculum Guide

1

Adding security to Adobe PDF files allows you to limit access to them by giving the files passwords and restricting certain features such as printing and editing. Document Open Password Select the Require a Password to Open the Document option and specify a Document Open Password to prevent users from opening the document unless they type the password you specify. Any Except Extracting Pages lets users change the document using any method listed in the Changes Allowed menu. and Signing lets users fill in forms and add digital signatures and comments. High Resolution lets users print at any resolution. Low Resolution lets users print the document at no higher than 150 dots per inch (dpi) resolution. including filling in signature and form fields. Here is a brief overview of document security options (from Acrobat Help). Permissions Password Select the Require a Password to Restrict Printing and Editing of the Document and its Security Settings option and specify a Permissions Password to restrict users from printing and editing. delete. Deleting. Adobe Acrobat Curriculum Guide 2 . as well as create bookmarks and thumbnail pages. You cannot use the same password used for Document Open Password. directing high-quality vector output to PostScript® and other printers that support advanced high-quality printing features. Inserting. This option is only available if a high encryption level (Acrobat 5 or Acrobat 6) is selected. except remove pages. Changes Allowed Define which editing actions are allowed in the PDF document: • • • • • None prevents the user from making any changes to the document. Users cannot change these security settings unless they type the password that you specify. Commenting. This option is only available if a high encryption level is selected. Printing may be slower because each page is printed as a bitmapped image.Exercise One: Using Security to Control Document Access About Acrobat Password Security Both Acrobat Reader® and the Acrobat application support password security by means of built-in encryption. and rotate pages. This option doesn’t allow users to add comments or create form fields. You can limit the access when you first create a PDF file from the Acrobat Distiller® application or any time you save the file in Acrobat. and Rotating Pages lets users insert. This lesson will concentrate on setting security from the Acrobat application. Fill-in Form Fields and Signing lets users fill in forms and add digital signatures. Printing Allowed Specify the quality of printing for the PDF document: • • • Not Allowed prevents users from printing the document. Filling in Form Fields. Passwords are casesensitive.

0 encryption level is selected. Enable Copying of Text. the security restrictions are temporarily disabled. If the file has both passwords. This option doesn’t allow users to copy or extract the document’s contents. It also lets utilities that need access to the contents of a PDF file. otherwise anyone who opens the file could remove the restrictions. If you set any security restrictions in your file.Enable Copying of Text. When a file is opened with an open document password. Enable Text Access of Screen Reader Devices for the Visually Impaired Lets visually impaired users read the document with screen readers. Users can also copy and extract information from the document. Images. This option is available only if the high Acrobat 6. Important points to remember when adding security: • • • • When files have restricted features. you should also specify a change security setting password (master password). and Other Content Lets users select and copy the contents of the PDF document. This option is only available if a high encryption level is selected. A PDF file can have an open document password (user password) and a change security settings password (master password). This option is only available if a high encryption level is selected. Enable plaintext metadata • Select this option to allow document storage/retrieval systems and search engines to have access to the metadata stored in the document. such as Acrobat Catalog. and Other Content and Access for the Visually Impaired Lets visually impaired users use screen readers to read the document’s contents. Images. get to those contents. This option is only available if the low encryption level is selected. Adobe Acrobat Curriculum Guide 3 . it can be opened with either one. any tools and menu items related to those features are dimmed.

2. The document settings are not bound to the document until you save it. 9. 6.pdf from your Lesson Ten folder. When prompted confirm the master password. Notice there is no security applied to this document. Close and re-open the document. Look at the document security properties. 3.0 and Password Security. From the menu choose Document > Security > Display Restrictions and Security.pdf 10. Make sure it is open in the Acrobat work area. This will only allow the document to be viewed onscreen. Users have total access to all the features of the full Acrobat program. 5. In this exercise you use the GlobalSchool. The list of configurable security settings is displayed. 4. For Printing Allowed and Changes Allowed.Displaying Security Settings By default there is no security in a PDF document. 2. Notice that almost all the tool features and menu items are now dimmed. 7. but will enforce maximum security. Type the Permissions in a password “protect”. select None. choose Acrobat 5. In the Security Methods menu. To view its security level do this: 1. Setting Document Security: To set document security you will need to open the Standard Security window and configure the settings. Close the dialog box. Name the file GlobalSchoolE.0 and Later In Permissions select the Just a Password and Enable Text Access for Screen Reader options. Click OK. Adobe Acrobat Curriculum Guide 4 . 8. Make sure the Compatibility is set to Acrobat 5. which allows the user to open the document. From the menu choose File > Save As. Using the picture below as a guide do this: 1. For the purpose of this exercise we will use a permissions password.

From the menu choose Document > Security > Display Restrictions and Security. • • The document will retain the prior security settings when you close and save the document. When prompted type in the password “protect. Note that all the Acrobat tools are now available. 4.” Close the window. Select Change Settings. 2. 3.Changing Document Security Settings To change security settings or temporarily de-activate them do this: 1. To permanently remove all security you must select No Security from the Document Security window and close and save your document. Adobe Acrobat Curriculum Guide 5 .

Distiller . ➤ A great deal of security is available for an Adobe PDF file.adobe. More information can be found about this in the Acrobat Help file and on the Adobe Web site.com/education/educators/training/main. and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. and projects that incorporate Adobe tools: www. All rights reserved. Experiment with different security settings for your documents. course guides.Activities: 1. be sure to keep a copy in a safe place. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way.adobe. Adobe Acrobat Curriculum Guide 6 .com/education/curriculum/main. please contact the author.adobe. Be sure to include a master password to protect the security settings. PostScript.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Create an open password for documents to see the behavior of the document. This allows the use of digital signatures.html Complete product information—Learn about Adobe’s complete line of integrated. if the passwords are forgotten they cannot be retrieved.com/education for additional resources: • • • Instructional resources—free lessons.adobe. the Adobe logo. Adobe. 2.com. which provide an even tighter level of security for digital documents. Steve Adler at his Web site: www. © 2003 Steve Adler.guidedsystems. All other trademarks are the property of their respective owners. As with all passwords.com/education/ed_products/main. award-winning products: www. However. Acrobat.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. ➤ In addition to the Standard Security in Acrobat there is also Acrobat Self-Sign Security. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.

Adobe Acrobat 6.0 ® ® Curriculum Guide Lesson 11: Distributing PDF Collections .

Understand the requirement for preparing a collection of PDF files for an indexing. The indexing of the collection through the Adobe Catalog plug-in will facilitate indexing of large collections of PDF files that reside on a CD-ROM or LAN server. Key Terms for Lesson Eleven Catalog: A collection of PDF documents that have been indexed by Adobe Acrobat for high-speed searching using the Search command. This saves time in preparing the collection. closing. Search the web and folders for PDF content. Summary and Objectives The purpose of this lesson is to prepare a collection of Adobe Portable Document Format (PDF) documents for distribution and indexing using Acrobat Pro. Save PDF documents for Fast Web View. ➤ Lesson Eleven is designed to be taught in a one-hour session using the entire Adobe Acrobat Curriculum Resource Folder. The students should experiment with their own collections during their practice time. This will allow the documents to be viewed reliably on any computer as well as on the Web. Batch Processing: A feature in Acrobat that allows many files to be manipulated and processed in a group. Fast Web View: An optimized PDF that reduces file size and streamlines page loading over the Web. It is suggested that this Lesson be taught toward the end of the Acrobat module. 2. Search an index. and saving files on their computer. Load an index. Set index preferences. Although students can work through this lesson. (2) creating an indexed catalog of documents (3) Searching for PDF files on the Web and in folders on the computer. Adobe Acrobat Curriculum Guide 1 . At the end of this lesson students will be able to: 1. 5. 6. Students are assumed to have working knowledge of the Adobe® Acrobat® interface. It is also assumed that students have experience opening. Index: A special set of files created by the Acrobat Capture® plug-in that is used by Acrobat to search a collection of PDF documents. 3. many of the features discussed have been presented in previous lessons. Students will have successfully completed the previous lessons.Distributing PDF File Collections Level Intermediate-Advanced. This lesson will specifically introduce: (1) the steps needed to prepare a collection of PDF documents. 4. The lesson consists of two exercises: Preparing the collection and indexing the collection.

Adobe Acrobat Curriculum Guide 2 . Important–Be careful not to change any relative locations of the files. Optimize your files with Fast Web View. Once the collection has been indexed..0 Professional) About Acrobat Catalogs Acrobat catalogs are collections of PDF documents that have been searched and indexed by the Acrobat plug-in called Catalog. There are some important points to remember when indexing a collection of PDF documents: • • • • • • Organize–Collect all your PDF files into their folders. Optimizing for Fast Web View You can optimize a file for Fast Web View every time you choose the Save As command. Make sure each file has Document Properties information such as title.Exercise One: Preparing the Collection (Acrobat 6. Consult with your Webmaster and the Adobe Web site for more information. • • Make sure that all important data fields are filled in the Document Properties window prior to indexing. it can be quickly searched through the Search command. Optimizing results in the smallest possible PDF files. subject. It is also is necessary for page-at-a-time viewing over the Web. Your server must have the free Byte Serving plug-in enabled. Every file in the index will be completely searched by the descriptors listed in the Search dialog box. You can tell if a file is optimized by looking at the Document Summary window. or you can optimize a batch of PDF files by batch processing. and author. They should each stay in their “parent” folders as you move them. This optimizes their size and delivery over networks. This is known as Byte Serving. PDF files should be in “ready to print” condition. Check to see if the document is optimized for Fast Web View. Batch process a number of files for indexing with the Acrobat application.

choose it and click OK. Any errors will be reported in the Progress window. The process will start. Select Fast Web View and Edit Sequence. From the menu choose Advanced > Batch Processing. To begin do this: 1. • • 3. 6. You will be prompted to make some changes. 2. Make sure you choose: Run commands on: Selected Folder Select output location: Same Folder as Original Click Choose and navigate to the Curriculum Guide Resource Folder on your hard drive.To optimize a batch of files you use the Batch Processing command. When you have found the folder. 5. In this exercise we will configure the Batch command to optimize the Acrobat Curriculum Guide resource folder. Confirm them and click OK. 4. In the Batch Sequences window choose Run Sequence. Adobe Acrobat Curriculum Guide 3 . The commands you previously set will open in the window.

9. In this exercise. 4. Click Add in the Include Directories box. ➤ For more on Index preferences consult the Acrobat Help file. 5. You are now ready to test your index. It can be loaded manually.com (www.” 12.pdx” file you saved in the resource folder. or it can be associated with a file so that it loads automatically. Select the Serach tool in the top toolbar. Loading and Testing an Index Before using an index it must be loaded into the available index list. Open the Acrobat Curriculum Guide resources folder and save the index inside the folder. and name the index “My index. and select the Acrobat Curriculum Guide Resources folder. Adobe Acrobat Curriculum Guide 4 . Using the Search command you can search a specific Index that contains a database of a collection of PDF files. For more on this please consult the Acrobat Help file and the Adobe Web site. 3. For example. in the Look In field choose Select Indexes.google. 2. These Indexes may be searched over a LAN. Catalog is finished. When the search dialog box opens. Click Build. To index your documents. From the menu choose Edit > Preferences > Search.pdx. 10. You are now ready to test your index. From the menu choose Advanced > Catalog and select New Index. you will load an index manually.com) provides a special search parameter to search only PDF files. 11. Enter “My Index” for the index. Google. To set the search preference to show all available fields in the query do this: 1. Navigate to the “My. do this: 7. but they cannot be searched over the Web or an intranet unless your server supports the indexing of PDF documents.0 Professional) Creating the Index Indexing your files allows them to be rapidly searched by the Adobe catalog indexer. 6. 8. ➤ Many new server software versions now include the ability to search PDF content. Click OK. Make sure that Always Use Advanced Search Options is selected. When the message Index Build Successful appears. Enter some useful information about the index in the Index Description box.Exercise Two: Indexing with Catalog (Acrobat 6.

Type “Bill of Rights” in the Test box. To jump to each occurrence. Exit when you are finished. You can also expand the list to see the content that the occurrence was found in. double-click it. Adobe Acrobat Curriculum Guide 5 . ➤ Important: Make sure the index and its components remain in the same directory as they were when you created them. You can browse all the occurrences by rolling over each one in the Results Field. Acrobat will search your index and show the search results of the documents containing that phrase. 9. Try a few other search criteria.7. 8. 10.

Only the existing results are searched. ➤ Notice at the top of the Search PDF window the listing of the search term and the location of the search (in this case the folder named ACG Resources)The results appear nested under the document names and paths. You can continue to refine the new results by repeating this procedure. click Refine Search Results at the bottom of the Search PDF pane. you can use the Refine Results pane to reduce the number of search results by adding additional criteria. ➤ If documents are encrypted (have security applied to them). 3. 3.Exercise Three: Searching for PDF Files in Folders and on the Web About PDF Files and Searching Adobe PDF content can be searched through the Acrobat Search command. You must open those documents first and search them one at a time. Click the Search tool or choose Edit > Search. you cannot search them as part of a multipledocument file search. With the results of the first search still listed. Click Search. arrow Adobe Acrobat Curriculum Guide 6 . You can search multiple Adobe PDF files that are in a specific location. and type the word or phrase you would like to find. 4. you can also search a collection of PDF files in a particular location. For the Look In option. Searching Adobe PDF documents in a specific location: To search in a specific location do this: 1. 2. You can search by volume or specific folders. In addition to searching a current PDF document and searching a catalog index of PDF files. Refining Multiple-Document Searches After you search more than one document. To refine your search from previous results do this: 1. 2. and click Refine Search Results. Select Browse For Location to find the folder or folders that you want to search. However. such as a folder on your hard disk or local network. select from the list in the menu. If you want to go back to a previous pane click the back at the top of the search pane. Select the options you want. documents encrypted as eBooks are an exception to this rule and can be searched as part of a multiple-document search. 4. You do not need to open the files before running your search.

To limit the search results. select one of the search criteria options. you can use the Web to search for Adobe PDF files meeting your search criteria. your default Web browser opens to a page of results. Type the word or phrase that you want to find. 5. 3. To search for Adobe PDF documents on the Internet do this: 1. After a while. 6. Click an item to examine that document. 4.Searching Adobe PDF Documents on the Web If you have an active Internet connection. Adobe Acrobat Curriculum Guide 7 . Choose Edit > Search. click Search PDFs on the Internet. Click Search The Internet at the top of the search pane. You will be reminded that this can take some time. At the bottom of the Search PDF pane. 2. or click the Search tool.

guidedsystems.adobe.adobe. Begin to collect and archive useful ones for school and research information. and projects that incorporate Adobe tools: www. award-winning products: www.adobe.com/education/educators/training/main. have them create indexes of their own work. Steve Adler at his Web site: www. All other trademarks are the property of their respective owners. course guides.com/education/ed_products/main. Adobe Acrobat Curriculum Guide 8 . ➤ Much more information about automated indexing and CD-ROM optimization is available in the Acrobat Help file. Acrobat. and Acrobat Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.adobe. 5.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www.com/education for additional resources: • • • Instructional resources—free lessons. the Adobe logo. All rights reserved. Teachers: Take all your student projects and index them for a yearly archive. 2.Activities: 1. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. Adobe. Look for useful PDF documents on the Internet. © 2003 Steve Adler.com/education/curriculum/main. 3. After students are familiar with the index process. 4. Administrators: Index all important administrative materials for online searching through your LAN. please contact the author.html Complete product information—Learn about Adobe’s complete line of integrated. 6.com. Teachers: Create indexes of worksheets and other classroom resources for quick searching of your PDF file collections Take an entire collection of PDF files and burn them onto a CD or place them on a LAN. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.

0 ® ® Curriculum Guide Lesson 12: Using eBooks .Adobe Acrobat 6.

allowing students and teachers to work with digital documents and incorporate them into an easy-to-manage digital library. View permissions for an eBook.Adobe Acrobat Curriculum Guide Using eBooks Level L E S S O N T W E LV E Beginner. (3) using the Bookshelf. author. My Bookshelf: A module in Acrobat where eBooks are organized. The Bookshelf contains thumbnails of eBooks as well as titles. Adobe ID: A unique ID issued by Adobe Systems for obtaining an eBook account. Adobe Acrobat Curriculum Guide 1 . access. Online Library: An eBook library that lends digital documents. and category information. 2. Create an eBook account. (2) obtaining and downloading eBooks. and (4) reading eBooks At the end of this lesson students will be able to: 1. ➤ Lesson Twelve is designed to be taught in a single one-hour session. Browse eBooks online. and saving files on their computer. It is also assumed that students have experience opening. Many books are now available in eBook format. An Internet connection is needed to register and procure eBooks. similar to a traditional library. closing. Organize a Bookshelf. This lesson will specifically introduce: (1) creating an eBook account. 5. Read eBooks. 3. The student will explore the procedure for creating an ID and procuring eBooks. Students are assumed to have a basic understanding of the Adobe® Acrobat® work area from Lesson One. Borrow eBooks from an online library. 6. Key Terms for Lesson Twelve Adobe DRM Activator: A Digital Rights Management module used to manage a user’s account and the eBook permissions. 4. Summary and Objectives The purpose of this lesson is to introduce the student to the use of Acrobat for reading and managing electronic books (eBooks).

Activating Your Account Before you can purchase or read eBooks you must activate the Acrobat application as an eBook reader. In addition Adobe Acrobat must be activated in as an eBook Reader. 2. This server protects the copyright of the author.Net Passport ID and password. This requires creating an Adobe DRM Activator account. you need your Adobe ID and password or your Microsoft . To create an eBooks account do this: 1. borrowed or exchanged among users. Adobe eBooks can be bought. posted. The document activation data will begin to download. click Yes to launch your browser and connect to the Adobe DRM Activator Web site. In order to used an eBook. choose Advanced > eBook Web Services > Adobe DRM Activator. Adobe Acrobat Curriculum Guide 2 . In the dialog box. ➤ To activate the eBooks Reader software. If you are a new user.Adobe Acrobat Curriculum Guide Exercise One: Creating an eBook Account About eBooks L E S S O N T W E LV E Adobe eBooks are Portable Document Format (PDF) files that have been packaged and delivered electronically by the Adobe Content Server. In Acrobat. follow the onscreen prompts to create an ID and password. 3. These documents can be moved. or e-mailed. copied. Connect to the Internet. you must have a license to read the book. This is usually provided by a seller or lender.

Your browser will open in a new window. 8. On the toolbar. When your book downloads you are ready to read. Search for Huckleberry Finn. 4. To download eBooks to your computer do this: 1. 5. When its page is displayed add it to your order.Adobe Acrobat Curriculum Guide Acquiring and Downloading eBooks The eBooks button may not be visible on the toolbar. 3. Click on the Adobe eBook Site at the lower left corner of the browser. After it downloads click OK to view your book. A new browser window will open. You can download a featured classic or search for others by using the search button in the upper left corner. choose eBooks > Get eBooks Online. 2. Click to download your eBook. 6. 7. Connect to the Internet. You are now at the eBook Mall. To display the eBooks button on the toolbar choose View > Task Buttons > eBooks. It is free. L E S S O N T W E LV E Choose File > My Bookshelf > eBooks Online button. Adobe Acrobat Curriculum Guide 3 .

such as copying. These permissions are saved when you download the book.com/library Locate and select a book you want to borrow.Adobe Acrobat Curriculum Guide Viewing eBook Permissions Ever y eBook contains permissions set by the publisher that specify various actions or limits to what you can do with the book. 2. pick the number of days you would like to keep it. Type the following address: http://librarydemo. These settings cannot be changed. and then select Security from the list at the left. Adobe Acrobat Curriculum Guide 4 . Some eBook libraries charge an annual fee and might limit the number of books you can borrow at one time.adobe. To view permissions of an eBook do this: 1. and click Add To Your Bookbag. In the Document Securities section of the Document Properties dialog box. Choose File > Document Properties. click Show Details. or setting an expiration date to disable the book altogether. printing. When you have borrowed the book it will be downloaded to your computer. You do not have to worry about returning them on time. To borrow an eBook from the Adobe demonstration online library do this: 1. L E S S O N T W E LV E Borrowing Books From an eBook Library Borrowing books from an eBook library is very similar to borrowing from a traditional library. 2. except that when eBooks are due to be returned they simply expire.

With the My Bookshelf window open. In the Detail view eBooks can be sorted by clicking the different column headings. 2. When you click on an icon. You can change the type of view by either the Thumbnail view or the Detail view icons at the top of the Bookshelf window. You can also manage other PDF files using the Bookshelf. click Add File. Adobe Acrobat Curriculum Guide 5 . To open the bookshelf choose File > My Bookshelf. Locate the PDF file you want to add and click Add.Adobe Acrobat Curriculum Guide L E S S O N T W E LV E Exercise Two: Working with the Bookshelf and Reading eBooks Using the Bookshelf The Bookshelf is where you access and manage your eBooks. To add a PDF document to My Bookshelf do this: 1. Viewing Bookshelf Contents The contents of My Bookshelf are displayed as a series of thumbnails or as a list of titles. The Bookshelf window will open. information about the book is displayed at the bottom of the Bookshelf dialog box. Borrowed eBooks have a little timer in the upper right corner. Adding PDF Documents to My Bookshelf Your Bookshelf can contain other PDF documents that you can organize and manage the same way as eBooks.

To interrupt the read-out-loud feature Choose View > Read Out Loud > Pause or Stop. Looking Up Words Using the Select Text tool you can select a word or phrase you want to check and use the contextual menu to look up the selected word. Reading eBooks You can read an eBook like any other PDF document. add or delete a category. To add or edit categories do this: 1. You can also assign more than one category to an eBook. 3. 2. In addition you can: • • • • Use the Read Out Loud feature. Look up meanings of unfamiliar words. Your browser will launch directly to a dictionary Web site to check your selection. Read Out Loud You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF document as you need: a page. In the Bookshelf Categories dialog box.Adobe Acrobat Curriculum Guide Organizing eBooks L E S S O N T W E LV E The Bookshelf can be organized so that you can easily manage your material using predefined categories or your own catagories. or the entire document. When the Bookshelf is open choose Edit Categories from the category menu. Choose File > My Bookshelf. 2. To read a PDF document out loud do this: 1. Open the Adobe PDF document you want to read. Navigate to the page on which you want to start reading and choose View > Read Out Loud > Read This Page Only or Read To End Of Document. Adobe Acrobat Curriculum Guide 6 . a section. ➤ You can edit custom category names but you cannot edit the names of the predefined categories. Smooth the text to improve readability. Annotate and mark up the eBooks using the techniques learned earlier in the Acrobat Curriculum Guide.

4. experiment with downloading eBooks. Acrobat. Look for more eBook libraries and keep a list. course guides.com. If you are interested in using the Adobe Acrobat Curriculum Guide in any other way.Adobe Acrobat Curriculum Guide Activities: 1. the Adobe logo. 5. © 2003 Steve Adler.guidedsystems. Steve Adler at his Web site: www. 2. Have students make a list of other eBook vendors and summarize each vendor’s site. and the Adobe PDF logo are either registered trademarks or trademarks of AdobeSystems Incorporated in the United States and/or other countries. ➤ More information about working with eBooks can be found in the Acrobat help file and on the Adobe web site. 3. and projects that incorporate Adobe tools: www.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. please contact the author.html Complete product information—Learn about Adobe’s complete line of integrated. L E S S O N T W E LV E Search Adobe’s eBook Web Site and look for free eBooks for use in the classroom and for research.com/education/curriculum/main.com/education/ed_products/main. If students have access to PDAs.adobe. award-winning products: www. All rights reserved.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. Have students experiment with sharing eBooks with each other. All other trademarks are the property of their respective owners.com/education for additional resources: • • • Instructional resources—free lessons.adobe. Remember each computer and PDA needs to have a DRM module installed on it. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited.adobe.com/education/educators/training/main. Additional Adobe Resources on the Web Visit the Adobe Education Web site at www. Adobe Acrobat Curriculum Guide 7 .adobe. Adobe. More are becoming available all the time.

0 ® ® Curriculum Guide Lesson 13: Using Acrobat to Make a PDF File Accessible .Adobe Acrobat 6.

➤ Lesson thirteen is designed to be taught in a single one-hour session. Tagged files also recognize which content blocks belong to the different stories and contain text-formatting information such as spacing between words. Structured PDF: PDF files that have logical structure outlines that refer to the author’s content in a natural reading order. (2) setting Acrobat accessibility preferences. At the end of this lesson students will be able to: 1. The student will explore the preferences and options for different accessibility features and be able to make PDF documents more accessible. This structure tree appears on the Tags tab in the navigation pane and shows elements nested at various levels. Tagged files recognize tables.Using Acrobat to Make a PDF file Accessible Level Intermediate . This lesson will specifically introduce: (1) using Acrobat to read a PDF file. Reduce keyboard and mouse interaction. Students will be working primarily with Portable Document Format (PDF) document accessibility preferences. Students are assumed to have experience with the different features and menu options of Adobe® Acrobat®.S. 5.Advanced. including formatting for basic text. Set different reading preferences. 2. Summary and Objectives The purpose of this lesson is to introduce the student to the use of Acrobat as a tool for making it easier for vision and motion challenged users to access and manage information in PDF files. 3. tables. and lists. All other formatting. Change visual aspects of a PDF document. and (4) checking and analyzing the accessibility of PDF files. Set the Read-Out-Loud feature. and tables of contents. Verify the accessibility of a PDF document. formatted lists. Key Terms for Lesson Thirteen Screen Reader: An assistive technology application that enable visually impaired users to interact with computer applications.. PDF is one of these acceptable formats. Section 508 of the U. (3) enhancing visibility of a PDF file. Tagged PDF: Documents that have a logical structure plus additional information that permits reflow. is lost. 4. Unstructured PDF files retain the author’s text and paragraphs. Rehabilitation Act requires federal departments and agencies that use electronic and information technology to ensure that federal employees and members of the public with disabilities have access to this information in an accessible format. Unstructured PDF: All content is treated as a single unit without any hierarchies or relationships. Adobe Acrobat Curriculum Guide 1 .

including support for utilities and devices that read visual elements. select the settings you want for volume. and order in which documents are read out loud.and motion-challenged users to access information and controls for Adobe PDF documents.Exercise One: Investigating PDF Accessibility Features Accessibility features are tools and resources that make it easier for vision. 4. If you experience difficulties reading a document with a screen reader. About Reading Preferences The Reading Preferences panel contains a list of the options that can be set for a particular PDF document. 2. Visibility adjustments to make text and graphics easier to view for people with a limited range of vision. Choose Edit > Preferences and select Reading. Options for creating Adobe PDF files that make documents more reliably accessible. select Deliver Data in Pages When Document Exceeds. voice. Several features in Acrobat address specific accessibility issues: • • • • • Speech functionality. For Read Out Loud options. You can use the Reading preferences to change the volume. Keyboard alternatives to mouse actions. 6. Open the file Brochure. Click OK. and words per minute. speed. For Screen Reader Options. and text.pdf from the Acrobat Curriculum Guide Resources folder. Adobe Acrobat Curriculum Guide 2 . to reduce required keyboard and actions. 3. pitch. To access these preferences choose Edit > Preferences and click on the Reading preference in the left pane. 5. and convert them into spoken language. and then type a number for the amount of pages to download (default is 10 pages). Select a Reading Order option and choose whether to override the reading order in tagged documents. To view reading preferences do this: 1. controls. Navigation through documents using auto-scroll. changing the reading order preference options can sometimes help.

This can be a time-consuming task on large documents. paragraphs. Pressing the Escape key can stop the process.Exercise Two: Creating Accessible Documents For this activity you will use the “Section 508 Facts” brochure located in the Acrobat Curriculum Guide Resources folder. 5. 2. Some systems may not support this feature. Acrobat will evaluate the document and add tags as needed.pdf file. These tags tell the screen reader and other assistive technology devices how to treat the text blocks. 2. The following message is displayed: This document cannot be read until tags are added to the document. Click OK. Navigate to page 1 of the Brochure. 1. 3. Some PDF files cannot be read until certain additional steps are performed. a section. You will see a list of tags that have been added. etc. the Read-Out-Loud feature makes it easy for PDF files to be read by your computer. or the entire document. Choose View > Read Out Loud > Read This Page Only. Adobe Acrobat Curriculum Guide 3 . Though not an actual screen reader. Choose Advanced > Accessibility > Quick Check. Checking Accessibility To check the accessibility of a PDF file: 1. 4. Choose View > Navigation Tabs > Tags. Notice that the Page does not read. These tags are necessary for screen reading devices to operate properly. Performing a Full Check of Accessibility You can have Acrobat perform a full check and give you a report based on the parameters you set. You can use the this feature to read aloud as much of an Adobe PDF document as you need: a page. Choose Advanced > Accessibility > Add Tags To Document. Click the Content Tab.

8. We will leave the settings alone for now.6. Enlarge or reduce the font size of the bookmark text with the Options menu on the Bookmarks tab. Click the Start Checking option. The Accessibility Full Check window opens. When checking is complete a dialog box like the one to the right should appear. Acrobat would have placed a HTML file report in your documents folder listing the problems with your document and providing hints for repair. Choose Advanced > Accessibility > Full Check. Here you can set options for the amount of detail you require in the report. Reading Out Loud Your PDF file is now ready for the Read-Out-Loud feature of Adobe Acrobat. You can: • • • • Magnify the displayed document using the Viewing toolbar. Replace document colors. Adobe Acrobat Curriculum Guide 4 . (Be sure that your computer's sound is on so that you can hear the reading. or the commands on the View menu. 7. If there had been problems with the document. Your document will now begin to read in the proper reading order. Set the background color of pages and the color of the text in the Preferences dialog box. the Zoom options on the status bar.) Your PDF document is now accessible by almost everyone! Enhancing Visibility You can set various options to make it easier to see and read Adobe PDF documents on screen. Choose View > Read Out Loud > Read This Page Only.

its contents can be reflowed to fit different screen sizes and document areas. To change the scrolling speed. This will also enable you to reduce background colors and make automatic scrolling more effective. Click on the single page or continuous page icon at the bottom of the document window. Open a PDF document and try out your changes. • • • • Choose View > Automatically Scroll. Acrobat allows you to set some additional options. 3. To reverse the direction of the scrolling.pdf file do this: 1. To reflow your Brochure. Click OK. Using Reflow Once a PDF has been tagged properly. These color changes will not print but will be viewable onscreen. This is because the document contains the proper tags needed for accessibility. Notice that the content reflows to fit the window size. These changes will affect all the PDF documents on your computer. To scroll automatically through a document do this: 4. To jump to the next or previous page. 4. 2.To adjust the Accessibility options do this: 1. 5. Scrolling Automatically The automatic scrolling feature makes it easier to scan through a long document. press the Escape key or choose View > Automatically Scroll again. Choose the Replace Document Colors option and try a different combination. ➤ Be sure to use colors that improve visibility. Minimizing Mouse and Keyboard Usage In order to reduce the amount of clicking and keyboard use for a PDF file. press the Left or Right arrow keys. Choose Edit > Preferences and click on the Accessibility item in the left side of the Preferences. You can scroll through pages without using keystrokes or mouse actions. 2. Open the saved Brochure. press a number key where 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys. you have not added the tags from the previous activity). 3. To stop automatic scrolling. Choose View > Reflow. Drag the lower-right corner of the document window to resize it. The document will change its appearance and look like the picture to the right. (If it is dimmed.pdf document from the previous exercise. Adobe Acrobat Curriculum Guide 5 . press the hyphen or minus sign key.

On the Apple menu. Adobe Acrobat Curriculum Guide 6 . and select Keyboard. 2. 4. select the Full Keyboard Access tab. • • Pressing the Tab key shifts the focus from the browser to the Acrobat document and application. ➤ Keyboard shortcuts are very powerful for all types of users. Select the Turn On Full Keyboard Access and Any Control. Quit System Preferences. To set up full keyboard access on a Macintosh computer do this: 1. Pressing Ctrl + Tab shifts the focus from the document back to Internet Explorer. The navigation and command keystrokes will function normally. Note: In Windows®. Macintosh OS X users can navigate and interact within the Acrobat work area and Adobe PDF documents by setting up the appropriate system-level preferences.0 products include more keyboard access features than did earlier Acrobat versions. More information can be found in the Acrobat Help file. some of the keyboard shortcuts used to navigate in Acrobat may differ from those used in other Windows applications. Shortcuts often vary for each platform and version of the operating system.Using Keyboard Shortcuts You can control many menu commands and navigation functions from the keyboard. Windows users can use the keyboard to control Acrobat within Microsoft® Internet Explorer. Acrobat 6. choose System Preferences. 3. In the Keyboard Preferences dialog box.

If you are interested in using the Adobe Acrobat Curriculum Guide in any other way. please contact the author. many of them are already defined for accessibility. All other trademarks are the property of their respective owners.adobe. Generate accessibility reports on PDF files from a variety of sources and discuss the different findings and hints for improving accessibility. 4. Additional Adobe Resources on the Web Visit the Adobe in Education Web site at www.adobe. © 2003 Steve Adler. Convert web pages to PDF using the techniques learned earlier.adobe. 6. Investigate other information about Section 508 on the Web using one of the popular search engine Web sites.guidedsystems. and projects that incorporate Adobe tools: www.adobe. Have students experiment with different screen enhancements and reading preferences for a particular document and have them present their different versions to the class.com/education/curriculum/main. Distribution of the Guide outside of the educator’s classroom or commercial use of the content of the Guide is prohibited. the Adobe logo.html Complete product information—Learn about Adobe’s complete line of integrated.com/education/ed_products/main. Inc. Notice that since web pages are already tagged. course guides. Adobe Acrobat Curriculum Guide 7 . Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.com/education/educators/training/main.com.com/education for additional resources: • • • Instructional resources—free lessons. Steve Adler at his Web site: www. 2. Have students check and convert existing PDF filess such as school information for accessibility.. have them load accessible PDF files onto their devices and report on the appearance of their document compared to the original. All rights reserved.html Training opportunities—Build your Adobe software skills with free and discounted training resources: www. If students have access to PDAs. and the Adobe PDF logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Acrobat. Mac is a trademark of Apple Computer.html Important note: The Adobe Acrobat Curriculum Guide may only be used by certified educators and may only be used in the classroom. award-winning products: www. 5. 3. registered in the United States and other countries.Activities: 1. Adobe.

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