Planning

Guide & Template

DC Homeland

Security and Emergency Management

Agency (HSEMA)

2720 Martin Luther King Jr. Avenue, SE Washington, DC 20032 (202) 727-6161
Vincent C. Gray, Mayor, District of Columbia Millicent W. West, Director, HSEMA

June 2011

***

I I

HOMELAND

WSEMA
DISTRICT
0

SECURITY aI'" EMERGENt''!' M.4N.4GEME,\T .4GE.\lt"Y

"COl.UMBlA

TABLE OF CONTENTS

----

SECTION 1 2 3

CEMP Planning Guide CEMP Blank Template Annex A: Ward 6 Planning Information

Dear Neighbor, We don't know when the next disaster will strike but we know that there can't be a firefighter or first responder on every corner. In fact, after a serious disaster, it may take first responders up to 72 hours to reach your neighborhood. Mayor Vincent Gray and his entire administration are committed to protecting the District's citizens, neighborhoods, and visitors before, during, and after disasters. To achieve this goal, all of our families, neighborhoods, and communities must together be prepared for emergencies. The purpose of this Community Emergency Response Plan (CEMP) is to help you and your community organize and coordinate with each other to prepare for emergencies and help neighbors after a disaster. The District of Columbia (DC) will give you the training and information you need to help you develop this plan but this plan belongs to your community and we need you to work with your community to complete it. We encourage you to use this plan to make your neighborhood, community, and city safer. Thank you for helping make a better DC! Sincerely,

Millicent W. West

For more information please contact:
DC Homeland Security and Emergency Management Agency 2720 Martin Luther King Jr. Avenue, SE ATTN: Kim McCall kim.mccall@dc.gov 202-481-3015 http://hsema.dc.gov

HO"'EL~ND SECURITY ,md EMERGt:NCY

~SEMA

.lfANM;£,IIE

... 'T AGE~'CY .

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STOP!
Before you can help your community, you and your family need to be prepared for a disaster. Follow these four steps.
Get Informed Get the official information you need during an emergency. Sign up for free alerts through Alert DC at www.72hours.dc.gov or call 311. Call 911 in a life-threatening emergency. ~ ~ Make a Plan Make a plan for you and your family to be prepared for all hazards. Make an Emergency Go Kit Make an emergency kit that can last at least 72 hours after a disaster. Be Aware Be aware of your surroundings and report suspicious behavior to the proper authorities.

For more information go to www. 72hours.dc.gov or call 311.

Introduction
This is Your Guide
This is your community's plan. Run with it. It will take effort to help your communities be better prepared but your efforts will have a great impact beyond your community to the whole city. HSEMA and Serve DC are here to help with resources, training, and information but the next step is yours!

How to Use this Guide
This guide gives step-by-step instructions on how to develop a Community Emergency Management Plan. There are three sections of this guide:

o o
o

The Planning Guide explains how the DC government coordinates and supports the development of Community Emergency Management Plans and will guide you through each planning step; The Template contains a blank plan to fill out that will serve as your plan; and Annex A provides an overview of the demographics, public safety resources in each Ward, and other information to assist with your planning.

The DC Homeland Security and Emergency Management Agency (HSEMA) and Serve DC will provide training and support services to help your community complete, exercise, and revise this plan on a routine basis.

Authorities
The Council of the District of Columbia enacted the Homeland Security, Risk Reduction, and Preparedness Act of 2006 which established a homeland security program within the government of the District of Columbia. The Act authorizes the Mayor to actively disseminate homeland security information to the public and engage residents in homeland security emergency planning, and solicit resident input in vulnerability assessment and planning activities and offer periodic training opportunities to members of the public.

Coordination with DC Citizen Corps and Neighborhood Corps
DC Citizen Corps brings together local leaders, citizen volunteers and a network of first responders to increase community involvement in community preparedness and response activities. Neighborhood Corps is the operational element of DC Citizen Corps, whose members receive the training and support to build the necessary skills to safely and effectively assist their community in the event of an emergency. While HSEMA provides the training and support to complete the CEMPs, Serve DC and Neighborhood Corps will integrate the CEMPs into community preparedness and response operations.
Community Emergency iVlanagement Planning Guide & Template page 1

Organization and Support
HSEMA and Serve DC will provide support to community volunteers developing each CEMP. The chart below shows how CEMPs are organized.
CERTsand volunteers togetherto emergencies Neighborhood Planning Groups work plan activities, train

and help neighbors during

will develop and activate
CEMPs in each Ward HSEMA and Serve- DC will provide training and support to the CEMP Program and volunteers

First and foremost, Community volunteers are necessary to develop the plans and provide assistance to the community following a disaster. Community volunteers are the lifeblood of each CEMP. Community volunteers are also needed to help neighbors be prepared for an emergency or participate in training and exercises. To make each CEMP a reality, each Ward or community will form a Neighborhood Planning Group (NPG) of community volunteers. NPGs will develop CEMPs specific to their Ward. NPGs will also work with HSEMA, Serve DC and its Neighborhood Corps program to exercise CEMPs and activate the plan during an emergency. HSEMA will provide guidance to ensure the program is supporting the needs of the community and will:

o o o

Support the development and promotion of CEMPs; Help in the development of CEMP training and exercises; and Aid Neighborhood Corps in the integration of CEMPs into emergency preparedness and response activities.

In an emergency, Serve DC coordinates the deployment of volunteers and manages the Neighborhood Corps program. Serve DC also offers the Community Emergency Response Team (CERT) training program. The CERT program trains residents in basic disaster response and provides resources which can support the development of CEMPs. Call 202-727-7925 or visit www.Serve.DC.gov for more information or to sign up for training.
Management Guide & page 2

Planning Guide
This is where we need you and your neighbors. This section outlines recommended planning steps for developing a CEMP. Use this part of the plan to think about your community - citizens with special skills, residents who may need extra assistance during an emergency, or places that you could use to store supplies.

Step 1: Involve your community.
Organize a Community Meeting
Invite neighbors to attend a meeting to discuss community preparedness. Consider proposing the development of a CEMP during a planned civic association meeting or other community forum. At this meeting: D D D D D Inform participants about community preparedness; Review the steps for developing a CEMP; Identify interested volunteers; Establish a timeline; and Identify other organizations or community members that might be willing to participate (local merchants, civic associations, churches, Area Neighborhood Commissioners (ANCs), etc.)

Once you have had your first meeting and have begun the organization of your plan, establish a timeline for completing the plan.

Step 2: Determine plan goals.
Clear goals will explain how the plan will benefit the community. examples of specific goals are: Some

D To enable neighborhood teams to prepare for and respond effectively to an event until first responders arrive. D To improve community preparedness for emergencies by improving neighbor-to-neighbor information.

Step 3: Define community boundaries, needs, and resources.
Define Community Boundaries
Define the scope of your community and establish neighborhood boundaries. For example, you may want to divide the Ward into smaller areas.

Community

Emergency Management

Planning Guide & Template

page 3

List Community Organizations
Use this form to list the organizations or clubs active in your community. This may include churches, neighborhood watch groups, and civic associations. Some groups may have emergency preparedness plans in place. Some may be willing to participate in CEMP planning and operations. Organization
MLc,MLglilV'v PlilVR CLvLc, Assoc,LlilhoV'v Mt.
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Telephone/Email
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WlilSMLV'vgtoV'v DC
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202-555-1.234-

Perform a Community Risk Assessment
Identify the most likely risks to your community. For example, community at risk for flooding, power outages, or house fires? is your

If possible, identify resources to help reduce the risks identified (for
example, include emergency numbers to PEPCO to assist with power outages; or in the case of fire risks, include the location of fire hydrants and the number for hydrant maintenance). Risk
Powev outlilge due to severe

Location
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Identify Community Resources
Use Annex A to identify DC public safety resources in your community. example, list the MPD liaison officer for your Police Service Area. MPD PSA Liaison Officer
Lt. lSvowV'v;
202-555-1.234-

For

Local Fire Station Liaison
Lt. SLVvlVvlS,
202-555-1.234-

Neighborhood Watch Rep
J LVvl steele,
202-555-1.234-

LocalCERT Member
MlilvtJj0V'ves,
202-555-1.234-

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Emergency Management

Planning Guide & Template

page 4

Identify Shelters and Emergency Meeting Locations
Look in Annex A for the places that the DC government may use as shelters in your community in an emergency. In addition to the shelters, talk with local houses of worship and civic groups to identify other locations for meetings, storage of supplies, and coordination during an emergency. Facility Name
"]SVOWIA IAIALov t-tLg Vl sc,VlooL j V\.IALOIAMetVloo1 Lst C-Vl AVC,Vl I

Address
g50 2htV, st., DC- 20002 2000 NS, WIIlSVlLlAgtolA

Point of Contact/ Contact Information
202-724--4547 202-555-1.234-

xvz.

AvelAlAe, DC-

WIIlSVlLlAgtolA

Document Community Skills
Use this form to identify members of your community that can offer specific skills (doctor, nurse, EMT, electrician, or carpenter) or equipment (chain saw, snow blower, etc.) during an emergency in your community. A blank copy of this form is provided in the Template. Name
C-VlvLshlAejolAes

Special Skills RegLsteveo1
NlAvse

Special Equipment
NOlAe

CERT Training
./ yss

MlIltt

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slAow'!SLowev

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./ NO ./ WlIllAts to sLgIA 1A-p

Perform a Community Census
Use this form to identify the residents in your community who might need assistance during an emergency. If possible, identify homes and buildings by street number. Identify the homes where the residents are known. Note those with communication, medical, independence, supervision, transportation needs who may need additional assistance during an emergency. There is a blank copy of this form in the Template. Address Phone/Email Names of Adults
321. pLelllslll IAt 202-555-1.234 jOVlIA, KlIltVltJ

or

Number of Children
2

Special Needs and/or Access & Functional Need
jOVlIA «ses o1LIIlLtJsLs 3X

Pets

1. o1og, 2 C,lIlts

stveet,

SW

-pev wee~

Community

Emergency Management

Planning Guide & Template

page 5

Planning Tip: Use the chart below to determine what type of help your neighbors might need in an emergency.
Special needs and Other ~dditional Accessand Functional Needs I Visually impaired Steps

I
I
Hearing impaired Mobility impaired/Homebound

I
I

May be reluctant to leave familiar surroundings when the request for evacuation comes from a stranger. A guide dog could become confused or disoriented in a disaster. People who are blind or partially sighted may have to depend on others to lead them, as well as their dog, to safety during a disaster. May need to make special arrangements to receive warnings.

I
II·

r---------------------~-------------------------------------------------j

I May need special assistance to get to a shelter. I

Single working parent
I:

May need help to plan for disasters and emergencies.

Non-English speaking persons

May need assistance planning for and responding to emergencies. Community and cultural groups may be able to help keep people informed. May need to make arrangements for transportation.

:J
I

People without cars People with special dietary needs
i

I Should take
I

I

special precautions to have an adequate emergency food supply.

People with medical conditions
i

Should know the location and availability of more than one facility if dependent on a dialysis machine or other lifesustaining equipment or treatment. May need help responding to emergencies and getting to a shelter. Should be registered in the Alzheimer's Association Safe Return Prog~m.

People with intellectual disabilities
j

People with dementia

I
I

People with Animals
!

Sheltering for people with Animals may be in a different location.

Emergency Management

Planning Guide & Template

page 6

Ask Questions
Use this process to ask questions of yourself, your family, as well as your neighbors and your community. It is always worthwhile to take the opportunity to talk about preparedness with your community.
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!-tow C,ClIfI,, WnClt C,ClIfI,,

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Step 4: Decide how you will operate.
Select an Emergency Meeting Site
Establish a neighborhood meeting site or "Command Post." The site should be readily known and accessible to emergency vehicles and offer shelter if possible for keeping people warm / cool. Pick a backup site where you can meet if the first site is not available.

Define How You Will Organize
What is the best way to organize and manage the CEMP? Emergency managers use the Incident Command System (ICS) to organize during an emergency. You can learn about ICS by reviewing the Federal Emergency Management Agency's independent study materials available for free at: http://training .fema .gov IEMIWeblIS/IS 100b.asp.

Establish Plan Activation Procedures
The CEMP may be activated in the event of an lncldent, at the direction of the Neighborhood Planning Group, or in response to a request from Serve DC. Activation involves notification of all team members through the quickest way possible. This may be via phone or email, but if those systems don't work, activation may be done through knocking on doors. Upon plan activation, all members should meet at the desiqnated staging/meeting site.

Determine How You Will Communicate
Communications with the team members must be established. There is no guarantee that cell phones or email will work, so the team must be prepared to communicate in other ways too. A contact list of all team members should be built that list contact information and addresses so that team members can communicate by phone, email, or by knocking on doors. In addition, collect contact information for residents and businesses in the community. This way the members of the community can be contacted before, during, and after an incident and given important information like
Community Emergency Management Planning Guide & Template page 7

evacuation guidance, electrical power restoration food and water.

updates, or locations of

Planning Tip: Use the checklist below to establish a communications plan: Step Action
coLLect c,oV'vt!i!C,t LV'vfoVV\;\.iiltLoV'v (l-toV\;\.e pnoV've, iilddves,s,) fvoV\;\. iilLL V\;\.eV\;\.bevs, of N'PCi· b['{LLd iii c,oV\;\.V\;\.['{V'vLwhoV'vs, tvee of iii LL C5M'P tne C5M'P COv\;\'v\;\'['{V'vLc,iiltLoV'vs, 'PLiiI V'v. MiilRe s,['{ve iilLL C5M'P c,eLLpnoV've, eV\;\.iilLL, ./

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Matrix of Hazard/Potential Actions/Necessary
Think about how you will respond to different

Resources
hazards in your community

and the resources and capabilities that you will need using the matrix below. Incident SV'vow stovV\;\. Individual Mitigation Actions StiiltJ LV'vfovV\;\.ed of Weii!tnev fovews,ts" cLeiil v
s,LdewiilLRs, iilV'vd iilLLeMs,

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Needed Resources Siil Lt, s,V'vOW
s,noVeLs,

severe Heat

FoUowrecommended guideLines fOr heat conditions

Identify cooUng centers

Determine Training and Exercise Goals
Like any team, it's critical to practice together in order to know how you work together. Plan team drills, setting up a command post, and securing supplies. You can also work with HSEMA, Serve DC, and Neighborhood Corps to identify opportunities to participate in DC government sponsored exercises and drills. There are many opportunities for members of the NPG to receive training. This includes CERT training, Neighborhood Corps training, and also specific
Guide & Template page 8

community training, like sign language. Please contact HSEMA and Serve DC for specific training opportunities.

Step 5: Complete the plan.
Once you have considered all of the questions above, use the CEMP Template to complete the plan.

Step 6: Integrate the plan with Neighborhood Corps.
Once the plan is completed, contact Serve DC's Neighborhood Corps program office so that your CEMP can be integrated into the community preparedness and response plans in support of the District Response Plan.

Emergency

Guide &

page 9

Community Emergency Management Plan
[Insert Ward #]

Homeland

Security and Emergency Management Washington,

Agency (HSEMA)

2720 Martin Luther King Jr. Avenue, SE DC 20032 (202) 727-6161

***

HOMEL4.ND

~SEMA
SECURl1Y aN" EMERGENCY

,\t4.'li.4GEMEI\T

AGENCY

DlSTRICT

0

COLUMBIA

Plan Goals

Community Boundaries

Community Organizations
The following organizations are active in our community and participated in the development of this plan.
Organization Address Point of Contact Telephone/Email

Community

Emergency Management

Plan

page 1

Community Risk Assessment
Risk Location Resources


• •
• • •
Community Public Safety Resources
MPD PSA Liaison Officer Local Fire Station Liaison Neighborhood Watch Rep LocalCERT Member

-

Shelters and Emergency Meeting Locations
Facility Name Address Point of Contact/ Contact Information

Community

Emergency Management

Plan

page 2

Community Resources
MPD PSA Liaison Officer Local Fire Station Liaison Neighborhood Watch Rep Local CERT Member

Other Resources:

Meeting Locations, Shelters, and Staging Locations
Facility Name/ Address Point of Contact/ Contact Information Purpose

Community

Emergency Management

Plan

page 3

Community Skills
Name Special Skills Special Equipment CERT Training D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

YES
NO
Wants to sign up

Community

Emergency Management

Plan

page 4

Community Census
Number of Children Disability and/or Access

Address

Phone/Email

Names of Adults

& Functional
Need

Pets

.

Community

Emergency Management

Plan

page 5

Plan Activation Procedures

Communication Plan

Matrix of Hazard/Potential Actions/Necessary Resources
Individual Incident Mitigation Actions Community Actions

Needed Resources

Training and Exercise Goals

Community

Emergency Management

Plan

page 6

Annex A: Ward 6 Planning Information
Demographics
Data Element Population 2010 Ward 6 DC Ward Average

76,598
13

% change in population, 2000 to 2010 % children, 2010 % change in children, 2000 to 2010 % children in poverty, 2005-2009 % over age 64, 2006-2009 % adults with one or more disabilities, 2009 % foreign born, 2005-2009 % black, non-Hispanic, 2010 % white, non-Hispanic, 2010 % Hispanic, 2010 % ASian/P.1. non-Hispanic, 2010 Poverty rate (%), 2005-2009 % over age 64 at or below poverty, 2008 Unemployment rate (%},2005-2009 % persons without HS diploma, 2005-2009 % female-headed families, 2005-2009 % HH with a phone, 2005-2009 % HH with a car, 2005-2009 # of persons receiving food stamps, 2010 # of persons receiving TANF, 2010

13 -16 31
13

21.3 8.242 47 4.8 5.0 18 17.6 8.4 12 49 95 65 14,798 4,186

75,215 5.2 17 -12 29 11.7 10.9
13

51 35 9.1 4.2 18 17.8 9.2 15 53 95 64 15,280 5,807

Sources: Neighborhood Info DC;2010 U.S. Census Bureau, 2006-2009 American Community Survey 3Year Estimate

Community

Emergency Management

Plan: Ward 6 Annex

page -1

Advisory Neighborhood Commissions (ANCs)
Advisory Neighborhood Commission 6A

Address: P.O. Box 75115, Washington, DC 20013 Tel: (20) 727-1000 Neighborhoods: Near Northeast, Stanton Park, Rosedale, Lincoln Park, H Street, Capitol Hill Meeting Location: 60115th Street, NE (Miner Elementary School) Meeting Date: 2nd Thursday @ 7:00 pm
Advisory Neighborhood Commission 66

Address: 703 D Street, SE,Washington, DC 20003 Tel: (202) 543-3344 Neighborhoods: Near Southeast Meeting Location: 535 8th Street SE (The Peoples Church) Meeting Date: 2nd Tuesday @ 7:00 pm
Advisory Neighborhood Commission 6C

Address: P.O. Box 77876, Washington, DC 20013-7787 Tel: (202) 547-7168 Neighborhoods: Union Station Meeting Location: Site varies, please call for location Meeting Date: 2nd Wednesday @7:00 pm
Advisory Neighborhood Commission 60

Address: P.O. Box 71156, Washington, DC 20024 Tel: (202) 554-1795 Neighborhoods: Southwest, Near Southeast Meeting Location: Site varies, please call for location Meeting Date: 2nd Monday @ 7:00 pm

Neighborhoods
Barney Circle, Capitol Hill, Judiciary Square, Kingman Park, Navy Yard, Near Southeast, Near Northeast, Southwest Waterfront, Sursum Corda, Swampoodle, Union Station

Neighborhood Clusters
25,26,27

Community

Emergency Management

Plan: Ward 6 Annex

page -2

Civic Associations
Barney Circle Park Neighborhood (202) 543-9027 Barracks Row Main Street www.barraeksrow.orgL Capitol Hill North Neighborhood www.ehnna.orgL Association Association Southwest Neighborhood Association www.swde.orgL Stanton Park Neighborhood Association www.stantonl2ark.orgL Sursum Corda Cooperative Association (202) 789-0638 Rosedale Citizens Alliance httl2 :LLrosedalecitizen. blogsl2ot.eo mL

Downtown Neighborhood Association httl2:LLdedna.orgLHome.html North Lincoln Park Citizens Association (202) 543-3512

Listservs
ANC6a httl2 :LLgrouI2s.yahoo.eomLgrou I2La ne-6aL ANC6B httl2:LLgroul2s.yahoo.eomLgrouI2LANC6BL ANC6C httl2 :LLgrouI2s.yahoo.eomLgrou I2La ne6eL ANC6C06 httl2 :LLgrouI2s.yahoo.eomLgrou I2La ne6e06L Capitol Hill httl2 :LLgrouI2s.yahoo.eomLgrou I2Leal2itolh iIldeL H Street httl2:LLgroul2s.yahoo.eomLgrouI2LhstreetdeL Hill East Waterfront httl2 :LLgrouI2s.yahoo.eomLgrou I2Lh iIleastwaterfrontL MPD-ID httl2 :LLgrouI2s.yahoo.eomLgrou I2LMPD-1DL New Hill East httl2 :LLgrouI2s.yahoo.eomLgrou I2Ln ewh iIleastL

Community

Emergency Management

Plan: Ward 6 Annex

page -3

North side DC http://groups.yahoo.com/group/northside

dc!

Recreation Centers
King Greenfield Recreation Center 201 N Street, SW Randall Recreation Center South Capitol and I Streets, SW Rosedale Recreation Center 500 19th Street, NE Sherwood Recreation Center 640 io" Street, NE RH Terrell Recreation Center 155 L Street, NW Watkins Recreation Center 420 Street, SE

iz"

Libraries
Northeast Library 330 7th Street, NE Southeast Library 403 7th Street, SE Southwest Library 900 Wesley Place, SW

Public Safety Resources
Fire Stations
Engine 2 Station 500 F Street, NW Engine 3 Station 439 New Jersey Avenue, NW Engine 7 Station 1101 Half Street, SW Engine 8 Station 1520 C Street, SE Engine 18 Station 414 8th Street, SE

Police Districts and Stations
First District Station
101 M Street, SW

Police Service Areas
101,102,103,104,

lOS, 107
in your community but may not be used in every event. Check

Shelter Locations
These shelters have been pre-identified with local officials and new sources to find out where to go if you are seeking shelter.

Eastern Senior High School
1700 East Capitol Street NE (202) 698-4500

Community

Emergency Management

Plan: Ward 6 Annex

page -4

Jefferson Middle School 801 7th Street SW (202) 724-4881 Miner Elementary School 60115th Street NE (202) 397-3960 Stuart-Hobson Middle School 410 E Street NE (202) 698-4700

Tyler Elementary School 1001 G Street SE (202) 698-3577 Walker-Jones Elementary 100 L Street NW (202) 535-1222

Evacuation Routes
There are 19 primary evacuation routes out of the city that are marked with DC flags in the corner of the street sign and blue evacuation route signs. Pennsylvania Avenue will be the north/south dividing line during an evacuation. No vehicles will be permitted to cross Pennsylvania Avenue during an evacuation. The major evacuation routes in Ward 6 are:

• ih Street • Independence • South Capitol
Street

Ave

• s" Street • Interstate • Southeast
Freeway

395

• • •

Benning Road New York Avenue Washington Avenue

• • •

H Street Pennsylvania Ave East Capitol Street

Interstate 295

Community

Emergency Management

Pian: Ward 6 Annex

page -5