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Prof. Dinesh SUBMITT ED BY MCA (1 sem.)
Roll no.B39,B40 Reg. no:1080 10805252
INDE X 1. Acknowledgement 2. Output Design 3.Classification of forms
It is a matter of immense pleasure that we take this opportunity to express my heartfelt gratitude to my guide Mr.Dinesh Lect. Of Lovely Professional University for the invaluable ideas,Assistance and encouragement that he provided during project . We also wish to express our thanks to him for his helpful reviews comments supports on our studies .We shall always visualize his encouraging gesture,competent guidance,constant
Computer output is the most important & Direct source of information to the user. Efficient , Intelligible output design should improve the system’s relationship with the user & help in decision making. A major formof outputis a hard copy from the printer. Printouts should be designed around the output requirements of the user. The following media devices are available for providing
Computer based output: 1.MICR readers. 2.Line, matrix and daisy wheel printers. 3.Computer output microfilm (COM). 4.CRT screen display. 5.Graph plotters. 6.Audio response. In addition to deciding on the output device, the system analystmust consider the print format and the editing for the final printout. Editing ranges from suppressing unwanted zeros to merging selected records to produce new fig. In either case , the task of output preparation is critical requiring skill & ability to align user requirements with the capabilities of the system in operation. The standards for printed output suggest the following: 1.Give each output specific name or title . 2.Provide a sample of the output layout , including areas where printing may appear & the location of each field. 3.States whether each output field is to include significiant zeros, spaces
between fields, & alphabetic or any other data. 4.Specify the procedure for proving the accuracy of the output data . In online applications, information is displayed on the screen. The layout sheet for displayed output is similar to the layout chart used for designing input. Areas for displaying the information are blocked out, leaving the rest of the screen blank or for system status information. Alowing the user to review sample screen can be extremely important because the user is the ultimate judge of the quality of the output & in turn, the success of the system. For example, the following shows editing output for a student birthdate : DISPLAY :DATE OF BIRTH (mm/dd/yy) 23/19/80 RESPONSE : MONTH EXCEEDS 12 SUGGEST A RETRY : DATE OF BIRTH (mm/dd/yy)
We have learned that data provide the basis for information system. Without data there is no system, but data must be provided in the right form for input & the information produced must be in a format acceptable to the user. In either case, it is still data – the basic element of a printed form.
WHAT IS A FORM ?
People read from forms, write on forms , and spend billions of hours handlings forms & filling forms. The data the forms carry come from people, & the informal output of the system goes to people. So the form is a tool with a message; it is the physical carrier of data – of information. It also can constitute authority for actions. With this in mind, it is hard to imagine a business operating without using forms. They are the vehicles for most
communication & the blue print for many activities.
CLASSIFICATION OF FORMS:A printed form is generally classified by what it does in the system . There are three primary classifications: action, memory & report forms. An action form request the user to do something – get action. A memory form is a record of historical data that remains in a file is used for reference & serves as control on key details. Three classes of formsCLASSES CHARACTERSTICS EXAMPLES Action 1. orders, instucts, authorizes application form 2. achieves result purchase order 3. goes from one place to another sales slip shop order time card
Memory 1. represents historical data bond register 2. data generally used for inventory control reference 3. serves as control on certain stock leader details Report project 1. summary picture of a balance sheet 2. used as a basis for decision trail balance making
REQUIREMENTS OF FORMS DESIGN
Forms design follows analyzing forms, evaluating present documents & creating new or improved forms. There are several major requirements: 1. IDENTIFICATION & WORKING:-
The form title must clearly identify its purpose . columns & rows should be
labeled to avoid confusion. The form should also be identified by firm name or code no. to make it easy to recorder. 2. MAXIMUM READABILITY & USE :The form must be easy to use & fill out. It should be legible , intelligible & uncomplicated . Ample writing must be provided for inserting data.
3. PHYSICAL FACTORS :The form’s composition, color, layout & paper shock should lend themselves to easy reading . Pages should be numbered when multipage reports are being generated for the user. 4. The data requested should reflect a logical sequence . Related data should be in the adjacent positons. Data copied from source documents should be in the same sequence. 5. EASE OF DATA ENTRY :11
ORDER OF DATA ITEM :-
It is used for data entry , the form should have field positions indicated under each column of data & should have some indication of where decimal points . 6. SIZE & REARRANGEMENT :form must be easily stored &filed. It should provide for signature The