DATE TO SUBJECT
September 23, 201 1 Honorable Mayor and Members of the City Council Follow up to Budget Workshop
CITY OF DALLAS
Attached please find responses to questions asked during the September Workshop. Please let me know if you have any questions.
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Mary K. sithn City Manager
Thomas P. Perkins, Jr., City Attorney Rosa Rios, Acting City Secretary Craig Kinton, City Auditor Judge C. Victor Lander, Judiciary A.C. Gonzalez, First Assistant City Manager Ryan Evans, Assistant City Manager Jill A. Jordan, P.E., Assistant City Manager
Forest E. Turner, Assistant City Manager Joey Zapata, Interim Assistant City Manager Jeanne Chipperfield, Chief Financial Officer Helena Stevens-Thompson, Assistant to the City Manager Jack Ireland, Director, Office of Financial Services
“Dallas, The City That Works: Diverse, Vibrant And Progressive.”
September 19, 2011 – FY 2011‐12 Budget Workshop 1) Provide information on the City’s agreement with TXDOT regarding Central Expressway. Original provisions for the landscaping and amenities package along North Central Expressway from Woodall Rodgers to IH 635 were accepted by the City Council in 1986. TxDOT and the City agreed to each pay half of the $10.1 million installation cost of amenities package which included landscaping. TxDOT is primarily interested in reducing or eliminating maintenance costs associated with the median, window boxes and bridges. Decorative architectural features on bridges were removed in 2003‐2004, and median landscaping from Woodall Rodgers to Mockingbird Lane was removed in late 2007. Discussions with TxDOT began in early 2008 in order to slow or halt the removals, and several options were discussed including: 1) Do Nothing, 2) Maintain Current Program, 3) Native Grasses Program, or 4) Hardscape Program. Council Transportation and Environment Committee was briefed on these options in February 2008, September 2008 and in April 2010, and agreed to work with TxDOT to advance the Native Grasses Program. In the Native Grasses option, TxDOT will terminate the remaining irrigation systems and replace existing plant material with native grasses in the medians. Plant material in the window boxes will be removed, and mowing/pruning cycles for parkway areas between main lanes and frontage roads will be reduced to 3 cycles per year. TxDOT will seek private sector partners to maintain bridge landscaping; however, without private partners, bridge landscaping and planter amenities will likely be reduced over time. TxDOT funded, designed, and is constructing the landscape improvements, including the installation of native grasses and the removal of existing landscaping. The funding required was approximately $1.0 M and came from TxDOT’s Green Ribbon Program. In turn, the City agreed to be responsible for all required maintenance of the median improvements, including but not limited to plant maintenance, plant replacement, weeding, trimming, and manual watering if required. Estimated maintenance cost to be incurred by the City for median maintenance is $100,000 per year beginning in FY 2011‐2012 or $500,000 over the five year term of the agreement. The City will also pay approximately $30,000 per year to supplement TxDOT mowing in order to maintain 10 to 12 mowing cycles per year. This amount may increase annually over time. The agreement with TxDOT was formalized in a Landscape Maintenance Agreement (LMA) authorized by City Council on September 22, 2010. At the present time… The estimated completion schedule for replanting the median is late September 2011 to early October. The City should begin maintenance in early 2012. The City’s cost of maintenance was to be included in the $3.4 million annual appropriation to maintain all of the TxDOT rights of way in the City of Dallas. The only additional cost will come from water trucks required during drought periods. The second phase of work includes all cross street bridges and terraces adjacent to the bridges and includes removal of dead trees. Five cross street bridges have already been adopted including Mockingbird, SMU, University, Lovers, and Southwestern and will have a greater level of landscaping replaced. These bridges are to be replanted beginning in October 2011. Contractor is required to finish by the end of April 2012 and the City is estimated to take over maintenance at the end of September 2012. TxDOT is currently working on getting the other bridges adopted and is working with a homeowners group interested in adopting the Monticello Bridge; however, no agreement is yet in place. TxDOT has also queried North Park about the bridges at Northwest Highway and Park Lane but has not heard from them. No other adoptions are anticipated at this time. If no one adopts the bridges, the existing vegetation will be removed and native grasses and shrubs will be planted. All of the bridges will be addressed in Phase 2; however, some (the 5 between Mockingbird and Southwestern) will have vegetation replaced other than Native Grasses and shrubs.
2) Who is watering dead vegetation on Central Expressway? TxDOT hired a contractor to replace the dead vegetation in the median at Central Expressway. The contractor has been watering the new vegetation. This new vegetation is more drought tolerant than the old but needs initial watering to become established. 3) Provide information regarding the mowing of TXDOT rights‐of‐way. The estimated expenditures for the work on TXDOT’s rights‐of‐way are $3.2 million for the remedial clean up of litter and initial mowing; $2.1 million for litter removal and mowing cycles; and $0.4 million for related inspection and contract administration. 4) What is the mowing/maintenance cycle for park land maintenance for FY11 and proposed for FY12? In September 2010, a budget amendment was submitted and considered for mowing to be performed an average of once every 7 days, and litter pick‐up 4 times per week. However, the amendment and budget adopted on September 22, 2010 for FY11 funded park mowing cycles at an average of once every 10 days, and litter pickup and removal at an average of 4.5 times per week. The current year (FY11) funds park mowing on an average of once every 10 days, and litter pickup and removal an average of 4.5 times per week. The proposed budget (FY12) funds park mowing on an average of once every 12 days, and litter pickup and removal an average of 4 times per week. Mowing/Maintenance Due to differing levels of mowing/maintenance requirements on park properties, the average mowing cycle is calculated on a weighted scale. The chart below compares the difference in the actual number of days between mowing cycles on the 10‐Day Mowing Cycle and the 12‐Day Mowing Cycle. Percentage of FY11 – Parks on Mowing 10‐Day Avg. Cycle Actual # of Days 10% 70% 20% Litter Pickup and Removal Due to the various levels of usage on park properties, the average number of days per week that litter is picked up and removed is calculated on a weighted scale. The chart below compares the difference in the frequency of litter pickup between the 4.5 Times/Week Plan and the 4 Times/Week Plan. 7 9.5 13.5 FY12 – 12‐Day Avg. Actual # of Days 7 11.5 16 Description
Highest use areas e.g. recreation centers, spraygrounds and fee‐based facilities such as athletic fields Community and neighborhood parks, and trails on linear parks Greenbelts, natural areas
Percentage of Parks on Litter Pickup Frequency 15% 60% 25%
FY11 – FY12 – Avg. 4.5 Times/Wk Avg. 4 Times/Wk Pickup Frequency Pickup Frequency 6 4.5 4 6 4 3
Highest use areas e.g. recreation centers, spraygrounds and fee‐based facilities such as athletic fields and picnic pavilions Community and neighborhood parks Greenbelts, natural areas and trails in linear parks
The specific mowing/maintenance and litter pickup schedules for any particular park are managed and modified as conditions warrant, such as weather, special events, and sports seasons. Resources are adjusted as required to provide the consistently high level of service that patrons routinely experience in the park or facility they visit. 5) Provide information regarding the funds allocated to Park and Recreation Department from the FY11 tax rate increase that was approved in September 2010. The City Council amendment for FY11 that included a tax rate increase was approved in September 2010 and included the following services managed by the Park and Recreation Department. The status of the use of funds is reported/updated quarterly at www.dallascityhall.com. Line No. 1. 2. 3. 4. 5. FY11 Use of Funds Park mowing is performed on an average 10 day cycle during the growing season, mid March through mid October Litter pickup and removal is provided an average of 4.5 times/week at developed parks Graffiti removal was restored to FY10 level; graffiti is removed within 3 working days Port‐o‐Lets are provided and drinking fountains maintained as in FY10 Ballfields and security lighting was restored to FY10 level; preventative maintenance and on‐going inspections of park lights has continued. Night time lighting is available on athletic fields. Forestry preventative maintenance, emergency response and reforestation plantings are performed at FY10 levels. Irrigation maintenance, winter reconstruction and amenity replacement is the ongoing maintenance of irrigation systems and aggressive winter reconstruction and amenity repair/replacements provided at FY10 level. Pesticide control is actively managed with an Integrated Pest Management program. Funding from the tax rate increase $ 2,020,000 $ 1,860,000 $ 350,000 $ 350,000 $ 700,000
$ 800,000 $ 1,250,000
9. Agency Partnerships – increase FY11 stipends provided to partnership agencies as follows: Dallas Arboretum & Botanical Society paid an additional $23K, Texas Discovery Gardens paid an additional $58K, Cedar Ridge Preserve paid an additional $19K Dallas Arboretum & Botanical Society, paid an additional stipend funding $100K. Trails, sidewalk and parking lots maintained at FY10 levels, including preventative maintenance and repairs Recreation Centers restored funding for operating hours and staffing for the 43 Recreation Centers at FY10 levels, (37 large centers operate 55 hours/wk and 6 small centers operate 40 hours/wk). Swimming Pools – Open 16 pools and increase the operating hours by 1 hour/day (close pools at 8pm instead of 7pm), and increase the season from 8 weeks to 11 weeks. $ 100,000
10. 11. 12.
$ 100,000 $ 500,000 $ 4,000,000