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TechnologyTipsforAttorneys

JenniferEllis,Esq. FreedmanConsulting,Inc. jennifer@jlellis.net


CopyrightJenniferEllis,AllRightsReserved

MaterialsAvailableOnline
Slides
http://www.jlellis.net/powerpoints.html

Handout
http://tinyurl.com/3cqdv23 AccesstohandoutfileexpiresMay18

BeCertaintoTakeAdvantage ofTechnology
Canhelpyouorganizeyourwork Helpyouwithyourwork/lifebalance

WatchoutforNegativeAspects ofTechnology
Security/Privacyconcerns Ethicalissues

Outlook
AllPLANAttorneyshaveOutlook
Either2007or2010 Tutorialsforbothmaybefoundonline 2007
http://tinyurl.com/22te7bo

2010
http://tinyurl.com/2drnnm8

Outlookismuchmorethanjustemail

Outlook Calendar
Allowsyouto
Keeptrackofyourownschedule Shareyourschedulewithothersonthesame exchangeserver Syncyoursmartphonecalendarwithyouroffice calendar Easilysendappointmentstootherstoputontheir calendars Easilyreceiveappointmentsviaemailtoputonyour calendar Colorcodeeventstohelpwithorganization

OutlookToDo&Tasks
Clicktheflagonanemail,itgoesonaToDo List ListshowsontherightsideoftheOutlook screen

OutlookToDoList

OutlookToDoList
Addtotasksandlistsbycreatingnewtasksor TypingataskatthetopoftheToDobox Can
Colorcode Assigntootherpeople Seturgency Setdeadlines

Tasks

ConsiderGoogleTools
Googlehasnumeroususefultools
Calendar Contacts Tasks Docs(enablesyoutouploadandshare documents)
Agreatwaytosharedocumentswithclientsor opposingcounsel

Sharepoint
PLANofficesarestartingtouseSharepoint
Sharepoint enablesyoutosharedocumentseasily ThecapabilitieswilldependuponhowyourIT groupsetsitup Tutorialhttp://tinyurl.com/3rf3pd4

CaseManagementSoftware
Casemanagementsoftwarehelps
Keepallinformationrelatedtoacasetogether Allowdatarelatedtoacasetobeenteredonce Givesaccesstocaseinformationtoeveryonewho needsit

SomePLANofficesuseKEMPSCaseWorks Othersusedifferenttools CheckwithyourITdepartment

AccessYourOfficefromAnywhere
Workingfromhome? Forgotafileforameetingorcourt? Setupyourcomputersoyoucanaccessit fromanywhere LogMeIn GotoMyPC

Enablesyoutoconnecttoyourcomputer
Internetconnection Anothercomputerordevice(smartphone,tablet)

Manyoptionswithfreetrials
Ifyoudecideyoulikeit,getthepayversion

Optionsforsmartphonesandtablets
Smartphonestoosmallforseriouswork
Goodforgettingfiles

AccessYourOfficefromAnywhere
Besuretofollowthedirectionsaboutleaving yourcomputeron
Hibernateorsleepnormallyinterferes Generallyneedtoleavethecomputeron Turnthemonitorofftosaveenergy

AccessYourComputerfromAnywhere

Besuretouseasecuredevice
Generallyunwisetousepubliccomputer terminals

BesuretouseasecureInternetconnection

UseOnlineStorage
Dropbox
Easilyupload/savedocuments

Hasaphoneappaswell WatchavideoonDropbox
https://www.dropbox.com/

BackupYourPersonalComputer
Securecloudbackup
Mozy www.mozy.com SOShttp://www.sosonlinebackup.com/

ComputerSharing
Gotomeeting www.gotomeeting.com
Monthlyfee Providesphonenumber(nontollfree) Cansharewithupto15otherpeople Goodforofferinginexpensiveseminars

Join.me https://join.me/
Freeorpaysite Extremelyeasytouseonshortnotice

PLANWebsites
www.palawhelp.org
Referpeoplecannothelp

www.paprobono.net
supportsprobonolawyers Containsmanyusefuldocuments documentsutilizeHotdocs

www.palegalaid.net
Memberonlyinternalinformation Listservs

OtherUsefulWebsites
InCite freeLexisliteformembersofPBA
www.pabar.org

GoogleScholar quickandfreewaytofind casesandarticles


http://scholar.google.com/

Pipl scoursthewebandcompiles informationaboutpeople


http://pipl.com/

OtherUsefulWebsites
Stumbleupon findusefulblogs
http://www.stumbleupon.com/

Snopes knowifarumoristruebeforeyou sendonthatemail


www.snopes.com

CERT watchoutforviruses
http://www.cert.org/

OtherUsefulWebsites
Firefox abetterbrowser
www.firefox.com

Chrome abetterbrowser
http://www.google.com/chrome

SocialMedia
Excellentforresearchonclients,witnesses, theotherside Watchyourethics
Onlysearchwhatisfreelyavailabletoyouvia
Privacysettings Someonewhoisalreadyafriend

SeePhiladelphiaGuidanceOpinion200902
http://www.jlellis.net/blog/nofalsefriends/

SaveTimewithSocialMedia
Utilizetoolstomanagesocialmedia Tweetdeck
www.tweedeck.com

Hootsuite
www.hootsuite.com

Smartphones
Incrediblyusefultools Checkemail Connectcalendar Connectcontacts Manyusefulapplications

GoogleVoice
Freeservice Providesyouwithaphonenumberyoucan safelygiveout
Easilychangeable Canbesettodonotdisturb Canbesettoringanyphonenumber
Doesnotworkwithextensions

CanbeusedwithiPhone,Androidand Blackberry

DocumentstoGo
Freeversionallowsyoutoviewoffice documents Paidversionallowsyoutoeditoffice documents

QuickOffice MobileOfficeSuite
Similartodocumentstogo Differentpricedversionsenabledifferenttools Offersvolumelicensing

ManyNewsSources
APNews TimeMagazine Newsweek Reuters RSSNewsreaders Mostnewssourcesarefree
Somestartingtocharge

Evernote
Timemanagementsystem Worksonphoneandcomputer Helpsyoukeeptrackofeverything Savenotes,pictures,contacts,etc.and connecttoacertainbroaditem Costvaries,freetoamonthlyfee

SkypeorQik Video

Freevideocallingtootherswiththesametool Excellentforvideomeetings Costvariesdependingonservice

PDANet
Enablesphonetethering
Connectphonedirectlytocomputer Usephonesinternetconnection Someplansrequireadditionalfees VerysecureInternetconnectionwhentraveling

Payandfreeversion
Limitstofreeversion

www.Junefabrics.com

Stanza
Bothapp(iPhone)andcomputer Computerversionenablesconversionof documents Helpsmakeebooksandotherdocuments readableonvariousphones www.lexcycle.com

Security
iPhone Mobileme
http://www.apple.com/mobileme/ Inadditiontohelpingwithoverairsyncing Providesabilitytowipephoneiflost Besuretosetapasswordtolockyourphone

Security
Android LookoutMobileSecurity
https://www.mylookout.com Backsuppartsofphone Tracksphonelocation Playsalarm Enablesremotewiping

Security
Blackberry BlackberryProtect
http://us.blackberry.com/appssoftware/protect/ Backup Trace Playsloudalarm Lock Wipe

ComputerSecurity
TurnonMicrosoftautomaticupdate Obtaingoodmalwareprotection
Turnonautomaticupdate Scanatleastonceaweek

Securewireless
Becarefulwhentravelingaboutunsecurewireless

ITIssues?
ContactyourinternalITDepartment BroaderITIssues? Contact
HenryLeone,Esquire TrainingandInformationFacilitator PennsylvaniaLegalAidNetwork,Inc. 928PennAvenue Pittsburgh,PA 15222

ThankyouforListening
JenniferEllis FreedmanConsulting,Inc. jennifer@jlellis.net www.jlellis.net Slidesat www.jlellis.net/powerpoints.html