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FEATURE 1: RIBBON
Microsoft touted the ribbon as "the modern way to help users find, understand, and use commands efficiently and directly—with a minimum number of clicks, with less need to resort to trial-and-error, and without having to refer to Help.” The ribbon is formed as a panel that houses certain command buttons and icons; it organizes commands as a set of tabs, each grouping relevant commands. Each application has a different set of tabs which house the options for that specific application. Within each tab, various related options may be grouped together. The Ribbon is not user customizable in Word 2007. The Ribbon is designed to make the features of the application more discoverable and accessible with fewer mouse clicks as compared to the menu-based UI used prior to Word 2007. The Ribbon can be minimized by double clicking the active tab, such as the Home text. Without third party add-ins, it is not possible to remove the Ribbon, modify it, or replace it with menus with the normal Office 2007 functions. Office 2010 does allow user customization of the ribbon out of the box.
FEATURE 2: THE MICROSOFT OFFICE BUTTON
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the button, a menu appears. The menu can be used to create a new document, open an existing file, save a file, print and perform many other tasks. The menu also displays the recent documents opened in Word. At the bottom end of the menu there is a tab of Word options and Exit Word.
FEATURE 3: CLEAR FORMATTING
In Microsoft Office Word 2007, you can easily clear all formatting (such as bold, underline, italics, color, superscript, subscript, and more) from your text and return your text to its default formatting styles. As the name suggests, “Clear Formatting” will remove all the formatting you have applied to your text, and set it back to the default paragraph style. You can find the “Clear Formatting” button on the “Home” tab of the ribbon, in the “Font” group. Just select the text you want to clear up, and then click on the button.
FEATURE 4: CHANGE CASE
In Word 2007 and PowerPoint 2007, you can change the capitalization of words, sentences, or paragraphs by doing the following: Select the text that you want to change the case of. On the Home tab, in the Font group, click Change Case and then click the capitalization option that you want. To capitalize the first letter of a sentence and leave all other letters as lowercase, click Sentence case. To exclude capital letters from your text, click lowercase. To capitalize all of the letters, click UPPERCASE. To capitalize the first letter of each word and leave the other letters lowercase, click Capitalize Each Word. To shift between two case views (for example, to shift between Capitalize Each Word and the opposite, cAPITALIZE eACH wORD), click tOGGLE cASE.
FEATURE 5: COVER PAGE
Word 2007 makes it easy for you to customize the look of your documents. The predefined styles help you create professional looking documents. And, with Live Preview, you can try out different formatting options without actually changing your document. But one of the handiest features in Word 2007 is the Cover Page option. Word 2007 includes a number of preformatted cover pages that you can insert with a few clicks of your mouse. Of course, you're not limited to the cover pages included with Word. You can customize the preinstalled designs. You can also save your own cover pages in the Cover Page gallery. To insert a Cover page, click the Insert Ribbon, in the pages section click Cover Page then in the Cover Page Gallery select the design of your choice. The cover page will be inserted at the beginning of your document. The Drawing Tools Ribbon will open to allow you to customize the look of the cover page.
FEATURE 6: CLIP ART
Pictures and clip art can be inserted or copied into a document from many different sources, including downloaded from a clip art Web site provider, copied from a Web page, or inserted from a file where you save pictures. You can also change how a picture or clip art is positioned with text within a document. To insert a picture from your scanner or camera, use the scanner or camera software to transfer the picture to your computer. Save the picture, and then insert it by following the instructions for inserting a picture from a file. On the Insert tab, in the Illustrations group, click Clip Art. In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art that you want, or type in all or some of the file name of the clip art. To narrow your search, do one or both of the following: To limit the search results to a specific collection of clip art, in the Search in box, click the arrow and select the collection you want to search. To limit the search results to clip art, click the arrow in the Results should be box and select the check box next to Clip Art. In the Clip Art task pane, you can also search for photographs, movies, and sounds. To include any of those media types, select the check boxes next to them. In the list of results, click the clip art to insert it.
FEATURE 7: SMART ART
A SmartArt graphic is a visual representation of your information that you can quickly and easily create, choosing from among many different layouts, to effectively communicate your message or ideas. The layouts can be changed i.e. Shapes can be added and removed and the colors of the shapes can be changed according to preference. On the Insert tab, in the Illustrations group, click SmartArt. In the Choose a SmartArt Graphic dialog box, click the type and layout that you want. Enter your text by Clicking [Text] in the Text pane, and then type your text. If you want only the text in your text box to appear, right-click your text box, click Format Shape or Format Text Box, and then set the text box to have no background color and no border.
FEATURE 8: BOOKMARKS
A bookmark identifies a location or a selection of text that you name and identify for future reference. For example, you might use a bookmark to identify text that you want to revise at a later time. Instead of scrolling through the document to locate the text, you can go to it by using the Bookmark dialog box. You can also add cross-references to bookmarks. For example, after you insert a bookmark in a document, you can refer to that bookmark from other places in the text by creating cross-references to the bookmark. Select the text or item to which you want to assign a bookmark, or click where you want to insert a bookmark. On the Insert tab, in the Links group, click Bookmark. Under Bookmark name, type or select a name.
FEATURE 9: QUICK PARTS
Quick Parts is new to Microsoft Word 2007. It allows you to add preformatted portions of text. The portions of text can be reused as many times as you like. Quick Parts can save you a lot of time when you're creating your documents. For example, you can use Quick Parts to insert fields from Document Properties. You can also insert a cover page, footers with page numbers, tables, watermarks, and more. Open the Insert ribbon. In the Text section of the ribbon, click Quick Parts. To insert a document property, hold your mouse over Document Property and select the one you'd like to insert. For more options, click Building Blocks Organizer. You can browse the list of building blocks. To preview an item, click it ; it appears in the pane to the right. When you find an item you'd like to insert, select it and click Insert. Or, you can close the dialog box without inserting anything by clicking Close.
FEATURE 10: WORDART
WordArt is a nifty little feature that takes a snippet of ordinary text in Word 2007 and transforms it into something that looks like you paid an ad agency to design. Click the WordArt button in the Insert group on the Insert tab. Click the WordArt style that most closely resembles what you want to create and then click OK. Type your text in the Text field and then click OK. To change the shape of your WordArt, use the Change Shape button, which is found on the Format tab, in the WordArt Styles group.
FEATURE 11: SIGNATURE LINE
A signature line--which you can create for a letter, form or legal document, in order to obtain a person's signature electronically--is available in various versions of Microsoft Word, including Word 2007. The signature line, which is delivered digitally, may include the person's name, title, company name, contact information and date. The digital signature is generally acceptable as a legal signature, even though it's not signed in ink. It certifies that the signer has read and accepted the document. Open the Word file where the signature line will be added. Then scroll to the page where you want it to go. Select the "Insert" tab, then click on "Signature Line" in the "Text" group. A pop-up window will appear, warning you that Microsoft cannot warrant a digital signature's legal enforceability. Click "OK." The "Signature Setup" dialog box will open. Enter the signer's name into the "Suggested signer" text box. Then press "Tab." Enter the signer's title into the "Suggested signer's title" text box and press "Tab." Enter the signer's email address into the "Suggested signer's email address" text box, if you want it to appear on the signature line. Leave "Show sign date in signature line" and "Allow the signer to add comments in the Sign dialog" unchecked unless you want to include these options.
FEATURE 12: TABLE OF CONTENTS
The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of your document. When you add or delete headings from your document, Word updates your Table of Contents. Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1. To create the table of contents: Put your cursor in the document where you want the Table of Contents Click the References Tab Click the Table of Contents button.
FEATURE 13: MAIL MERGE
Click Start Mail Merge on the Mailings ribbon and select the type of document you’d like to create. Click Select Recipients on the Mailings ribbon to add recipients to the mailing. In the New Address List Box, begin entering your contacts. You can use the Tab key to move between fields. Each set of fields is referred to as an entry. To add additional recipients, click the New Entry button. To delete an entry, select it and click Delete Entry. Click yes to confirm the deletion. You may wish to delete or add fields types to your mail merge document. Once you've added all your recipients, click OK on the New Address List dialog box. Name the data source and click Save. To insert a field into your document, click Insert Merge Field on the Mailings ribbon. Select the field you would like to insert. To preview the letters, click Preview Results on the Mailings ribbon. Use the arrows to navigate through the letters. After you've reviewed your documents, you're ready to finalize them by completing the merge. Click the Finish & Merge button on the Mailings ribbon.
FEATURE 14: TRACK CHANGES
You can easily make and view tracked changes and comments while you work in a document. By default, Microsoft Office Word 2007 uses balloons to display deletions, comments, formatting changes, and content that has moved. If you want to see all of your changes inline, you can change settings so that tracked changes and comments display the way you want. Open the document that you want to revise. On the Review tab, in the Tracking group, click the Track Changes image. To add a track changes indicator to the status bar, right-click the status bar and click Track Changes. Click the Track Changes indicator on the status bar to turn track changes on or off. Make the changes that you want by inserting, deleting, moving, or formatting text or graphics. You can also add comments. Turning off the track changes: On the Review tab, in the Tracking group, click the Track Changes image. Turning off change tracking does not eliminate the tracked changes in your document. To ensure that there are no more tracked changes in your document, be sure that all changes are showing, and then use the Accept or Reject commands for each change in the document.
FEATURE 15: COMPARE DOCUMENTS
Compare and Combine provides enhanced options for specifying the types of changes you want to compare or merge, such as formatting and white space, along with displaying changes at the word or character level. This option can be useful if you want to expedite a reviewing process by sending separate copies of an original document to reviewers. Then, when reviewers return the documents, you can combine the changes into one document. At other times, you might want to compare two versions of a document and simply look at the differences between the two documents or take advantage of the new revision features for tables. On the Review tab, click Compare, and then from the list, click Compare. The Compare Documents dialog box opens. In the Original document area, click the Folder icon to navigate to and select the original document, or select the document from the drop-down list. In the Revised document area, click the Folder icon to navigate to and select the revised document, or select the document from the drop-down list. Click More to show the Compare Documents options. Verify that New document is selected in the Show changes in area. Click OK. The original and revised documents remain unaltered and a new Compared Document is created and shown automatically.
FEATURE 16: PROTECT DOCUMENT
This is a great feature which can literally protect the important parts of your document, and restrict them from being changed, edited or deleted. Funnily enough, it is called “Protect Document” On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing. In the Protect Document task pane, under Formatting restrictions, select the Limit formatting to a selection of styles check box, and then click Settings to specify which styles a reviewer can apply or change. Under Editing restrictions, select the Allow only this type of editing in the document check box. In the list of editing restrictions, click Tracked changes. (This includes comments as well as insertions, deletions, and moved text.) Under Start enforcement, click Yes, Start Enforcing Protection. To assign a password to the document so that only reviewers who know the password can remove the protection, type a password in the Enter new password (optional) box, and then confirm the password.
FEATURE 17: MACROS
Macros are a great way to automate your work in Microsoft Word. A macro is a set of tasks that can be performed by pressing a shortcut key, clicking a Quick Access toolbar button, or by selecting the macro from a list. The options for creating a macro are on the Developer tab of the ribbon. By default, Word 2007 doesn't display the options for creating a macro. To display the options, you must turn on Word's Developer tab. To display the Developer tab, Click the Office button and select Word Options. Click the Popular button in the left side of the dialog box. Select Show Developer tab in the Ribbon. Click OK. The Developer tab will appear to the right of the other tabs on Word's ribbon. Typical uses for macros are: To speed up routine editing and formatting To combine multiple commands — for example, to insert a table with a specific size and borders, and with a specific number of rows and columns To make an option in a dialog box more accessible To automate a complex series of tasks.
FEATURE 18: COMPATIBILITY MODE
When you open a document in Microsoft Office Word 2007 that was created in Microsoft Office Word 2003, Word 2002, or Word 2000, Compatibility Mode is turned on, and you see Compatibility Mode in the title bar of the document window. Compatibility Mode ensures that no new or enhanced features in Office Word 2007 are available while you are working with a document, so that people who are using previous versions of Word will have full editing capabilities. You can work in Compatibility Mode or you can convert your document to the Office Word 2007 file format. The Word Convert command clears the compatibility options so that the document layout appears as it would if it had been created in Word 2007. If the file is in .doc format, the Convert command also upgrades the file to the .docx format. Converting your document allows you to access the new and enhanced features in Office Word 2007. However, people who are using previous versions of Word may be prevented from or have difficulty editing certain portions of the document that were created by using new or enhanced features in Office Word 2007.
FEATURE 19: PICTURE TOOLS
Adding images from a variety of sources, including scanned images, images saved from the Internet, and clip art, is easy in Word 2007. The extensive Clip Art Gallery provides easy access to images. Once you insert an image, the Picture Tools Format tab appears. Once you have inserted an image into your document, you can easily position or resize it as needed. Once you have inserted a picture into your document, you can control the way text will wrap around it. Word has two options for wrapping text around an image: the quick menu option and the command tab option. Once you have inserted a picture into your document, many options can enhance the look of your image. The Picture Tools command tab lets you change the appearance of your image by providing options such as line style, transparency, contrast, changing color, and cropping. Adjust Group allows you to edit the picture (e.g., adjust brightness, contrast, color), and also undo any changes you make. Picture Style group allows you to apply preset or custom picture styles (e.g., image shape, border, effects).
FEATURE 20: AUTO SUMMARIZE
The Auto Summarize feature is available in Word 2007 but it has been hidden. You can make the tool available by following these steps: Click the Office button and choose Word Options. Click Customize at the left side of the dialog box. Using the Choose Commands From drop-down list, choose Commands Not in the Ribbon. In the list of available commands, locate and select Auto Summary Tools. Click the Add button. The command is copied to the right side of the dialog box. Click OK to close the dialog box. You can now create a summary of your document using the steps below: Open the document you want to summarize. Click the Auto Summary tool on the Quick Access toolbar. Choose Auto Summarize from the submenu. In the Type of Summary area, specify which of the four summary types you want to create. In the Length of Summary area, indicate by using the Percent of Original drop-down list exactly how long you want the summary to be. Click on the OK button.
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