(Import Declaration Form for dealers in Uttar Pradesh

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Guidelines for Form-38 download

Import Declaration Form (Form-38) download facility has been provided by Commercial Tax Department, Uttar Pradesh from the month of September 2009. All dealers can avail this facility of downloading of Form-38 online. Depending on the load or requirement of form-38 by individual dealers a categorization has been done. Under the present scheme of category a dealer is, 1. Dealers with Unlimited form-38 downloads: A dealer registered with the corporate offices of the commercial tax department and certain specified dealers identified by the department are given facility of unlimited form-38 downloads. The dealers should stick to downloading to a maximum of 100 forms a day so that the forms could be properly used as well as monitored by them. 2. Dealers other than unlimited form-38 download: A dealer who is neither a corporate office dealer nor a specified dealer identified (depending on the amount of business a dealer does in the state of UP) can download to a maximum of 100 forms and not more than 10 forms a day. Until the dealer gives utilization/surrender/lost/defaced entry he would be unable to download further. It is further worth mentioning that as and when a dealer downloads 100 forms he should give at least 60% utilization/surrender/lost details before downloading more. How to Initiate: A dealer interested in downloading Form-38 online has to do the following: 1. Go to the website (http://comtaxup.nic.in) and apply for „Registration for Form-38 download‟ option.

Click on
Registration for Form-38 download

The dealer needs to take a print of the form and submit the same to the local Commercial Tax office for further processing.2. Select Dealer‟s Range Select Dealer‟s Location Select Dealer‟s Office Enter Address of form-7 Enter City Enter TIN of Dealer Select Dealer‟s Zone Enter Dealer‟s Firm Name Enter Registration Date Enter Pin code Enter Telephone (Office) Select Constitution of Firm Enter Commodities of Business Select Security Question Enter Mobile Number Enter Fax Number Enter Email ID Enter Alternate Email ID Enter Security Answer Select Last Financial Year Turnover Enter Above Text (eg: 7DRHN) Click On Submit Button after Completing All Necessary Entries 3. Once submit button is pressed a report would be generated with a Form request no. Fill the entries and submit the form. (Please .

Dealers Password for form-38 downloading. Rejected request mail: . Acceptance mail: Dealers Tin and Firm Name. 4. should be visible clearly on the printout taken by the dealer). In case of any Query Dealer can call at these helpline numbers. The Accepted dealer would receive a password for form-38 downloading.remember the request no. an email would be sent to the dealer on the registered as well as alternate email-id. Once the request is accepted or rejected by the official concerned at the Commercial Tax Department.

5. The dealer whose request is rejected by the Commercial Tax authorities can once again request after removing the objectionable points. . The dealers whose request has been accepted can straightaway start downloading form-38 by logging-in using his TIN No. and Password given to him through an email(refer 4) Enter Dealers TIN Enter Password Click On Login Button after entering TIN and Password.

. Click on Form Download Button to Continue 7. Form Lost/Surrender: Dealer can lost/surrender unutilized forms. a successful login page would appear with along dealer short detail. Form Utilization: The dealer needs to give the utilization of the forms in between the expiry date which is mention on form 38. Once login button is pressed using appropriate login credentials.6.    Form Download: Dealer can download the demanded Form. of forms. REPORTS------ Report for Form Issued: For Re-print issued Form 38. The dealer needs to press “Form Download” button for proceeding further. ENTRY------ Request for Form Download: Dealer can generate the demand for the no.  Report for Form Utilize: For Re-print utilized Form 38. Once the “Form Download” button is pressed a menu page with the following options would appear.

Now the dealer can start demanding Form-38 by clicking on “Request for Form Download”. Click on Submit after entering no. The Demand no. . for downloading of forms. would be generated along with specified Form no‟s. Enter No. of forms to be requested. The dealer has to enter the no.Click to Request form-38 Click to Download form-38 Click to Utilize form-38 Click to take Print of Issued form Click to take Print of Utilized form Click to give status of unutilized form-38 as Lost or Surrender 8. Clicking on “Form Download” menu option for issuance of the generated forms would ask for selection of demand no. of forms. on pressing of the “Submit” button. The forms would be appearing for the selected demand no. of forms to be downloaded in “Form Demanded” text area and press the submit button. 9.

Open Internet Explorer #2. Check one by one to FIG: FORM DOWNLOAD take selected forms download/print.If Dealer cant see the screen like above after clicking “Print Multiple Form”. point to Pop-up Blocker. 10. Note:. Click here after checking desired check box option to take multiple print. for downloading desired forms Check here to download all ten forms. Select Demand No.Click on Submit after selecting demand no. and then click Pop-up Blocker Settings . On the Tools menu. (Or to take print of these forms) Click Form No. to download single form. Dealer can see this screen after ticking on check boxes and clicking on Print Multiple Form button. then he/she has to change pop-up blocker setting by following these steps: Internet Explore: #1. If dealer wants to download multiple forms then he has to tick (√) on the checks (FIG: FORM DOWNLOAD) in front of specific form no‟s and have to click on “Print Multiple Form” button.

Then he can fill entries and press “Submit” button.#3. For single form download the dealer can either click on a tick (√) on the checks (FIG: FORM DOWNLOAD) or he can directly click on the particular form no. and then click Add #5. Type the address or URL of the website you want to see pop-ups from. in the Address of Web site to allow box. Click “Close” to close the Pop-up Blocker Setting windows 11. . on which he‟ll get the following screen as under.

. Click on Download form38 after verifying entries done by dealer. the dealer.Click on Submit after filling entries on this form. in case of any correction in entry form. 12. either can click “Edit” button or can directly click “Download Form38” button. On clicking the “Submit” Button. For print actual Form 38 printouts.

Click Print form to take print out of filled form 38. For Utilization. 13.If again dealer can‟t see the above form follow the steps mentioned on step No. link (as under) .Click on “Print Form” For printout of actual Form 38. On selecting the demand no. and pressing the “Submit” button he can give the utilization by clicking on a particular form no. the dealer needs to Click on “Form Utilization” menu option. Note: . 10.

Click on Form no. to give Utilization of that form. 14. On the next page if he needs to make correction he can click “Edit” button otherwise click “Utilize Form38” button. The dealer now needs to fill the entries and submit the form. Click on Submit after filling the entries of the form. 15. . For print actual Form 38 printouts.

Click on Print Form to take print out of filled form.Click on Utilize Form38 to give Utilization of the form 16. Click on Edit to make any changes on filled form. . Click on “Print Form” For printout of actual Form 38.

On selecting the particular demand no. Tick (√) for either Lost or Surrender check against the particular form no. Click on Submit to see forms available for Surrender and declare form as Lost. (In case of LOST the dealer should enter amount and reason of loosing also). and press “Submit” button all forms that are issued and not utilized would appear. . and press “Save” button. 18.17. For submission of Form-38 Lost/Surrender he needs to select “Form Lost/Surrender” menu option.

Lucknow. Click on Save after filling amount and reason for Lost form. Commercial Tax HQs.agarwal@nic. : 0522-2721165. For Help and Suggestions: Mr Anupam Chaturvedi JC (Computers).Tick (√) here for either Lost or Surrender check. 0522. email: upct_comp@rediffmail. Technical Director.in HELP LINE NO.room@rediffmail. Yojna Bhawan.com For Technical Help: Mr Ashesh Agarwal. Lucknow. 2305798 FAX No. Commercial Tax HQs. email: upct_con. email: ashesh. Gomti Nagar.com Or Mr Puneet Tripathi AC. Lucknow. Gomti Nagar.2305798 . NIC.