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# Chapter 1 :Tables,Charts and Graph Graphis Aid in Business Commnuication Tables - Commonly used for presenting data

. -Convenient for presenting lot of data -Giving absolute value when precision is very important - not predominantly visual,reader’s mind must translate each number into relationship with every other number.  Bar Graphs - uses bar of equal witdth in varying length to present  comparison of item at one particular time comparison of item over time. change in one oem over time or comparison of portions of a sinle item - the horizontal and vertical axes represent the two element being ilustrated Such time and quality -extend in either a verticaland horizontal directioncannot represent exact quantities or provide comparison of quantities as precisely as table can. -appear on both sides of the axis to indicate positive and negative quantities --useful for reader who want to understand overall trends and comparison.  Pictographs - a variationmof bar graph that uses sysbols instead of bar to illustrate specific quanties of item. - the symbol should realiscally correspond the item,such as a cow representing milk production. - provide novelty and eyes-catching appeal,particularly in document intended for customers. -Limited,because symbol cannot adequately represent exact figures or fraction.  Line Graphs -uses a line between the horizontal and vertical axes to show change in the relationship between the elements represent by the two axes. -usually plot changes in quantity or in position . - particularly useful for illustrating trends. - three or four line representing different item can appear on the same graph for comparison. -the line mus distinguished by colour or design,and key must identify them  Pie Charts - circle representing in whole unit,with the segments of the circle or pie,representing portion of the whole. - often used to indicated distribution trends, - particularly good at providing a quick visual impression of a particular item - sometime difficult to represent exact quantities. - useful if the whole unit has between three and ten segments. - colours and shading are used to highlight segment of special important,or separate one segment from the pie for emphasis. - start the largest segment at the 12 o‘clock position and follow clockwise with the remainding segment in desending order. Graphis Type of Data Strength Weaknesses Aid Table For numbers Able to provide Difficult to data very precise data show trends or direction in the data Bar Very good for Cannot  comparison Graphs depicting overall present exact of item at one trens and quantities or particular time provide comparison of comparisons precise item over time. comparison of change in one quantities

oem over time or comparison of portions of a single item Pictograph Change in one item over time Novelty and eyes catching appeal Cannot adequately represent exact figures or fraction Cannot represent exact quantities Difficult to represent exact quantities

Line Graph Pie Chart

Change in quantity or in position For showing distributions trends

Particularly useful for illustrating trend Particularly good at providing a quick visual impression