Report of the Workshop of Advisers on External

Relations and Field Study for RA II/V

Jeju and Seoul, 28 April – 2 May 2008

ORGANIZATION OF THE WORKSHOP

1. The WMO Workshop of Advisers on External Relations for RA II (Asia) and V
(South-West Pacific) was held in Jeju, Republic of Korea, from 28 to 30 April 2008, with
the attendance of 29 participants from 25 Members of WMO; among them, 21 from 20
Members of RA II and 5 from 5 Members of RA V. The list of participants is given in
Appendix I. Following the closure of the Workshop, visits were made on 1-2 May 2008
to several Korea Meteorological Administration offices in Jeju and Seoul for a field study.

2. The Workshop was opened at 09h30 on 28 April 2008 in Seogwipo KAL Hotel,
Jeju Island, with welcoming addresses by Mr Seong-Kyu Yoon, Deputy Administrator of
the Korea Meteorological Administration; Ms M Jabbari, Islamic Republic of Iran (on
behalf of the participants); and Dr T Toya, Director of Regional Office for Asia and South-
West Pacific (on behalf of the WMO Secretary-General).

3. The Programme of the Workshop is given in Appendix II. Sessions 1-4 were
respectively chaired by Dr Jae-Cheol Nam (Republic of Korea)/Mr A Viseu (Macao-
China), Mr T-S Kang (Malaysia), Ms M Jabbari (Islamic Republic of Iran), and Mr N
Hasegawa (Japan). Dr V K Tsui (Australia) was the Rapporteur of the Workshop serving
also as Chair during the concluding discussions on 30 April 2008.

4. The Workshop was held as a follow-up activity to the recommendation of WMO

Congress-XV (Geneva, May 2007) which stated that a global network of advisers or focal
points on international cooperation and external relations be developed and maintained,
as well as that of the Second Symposium of Strengthening Cooperation among NMHSs
and WMO, Beijing, 3-6 September 2007. This Workshop was the second WMO regional
workshop for advisers on external relations (after the one held for RA I in Pretoria, 13-15
March 2008).

WORKSHOP

SESSION 1: STRATEGY AND POLICY ON EXTERNAL RELATIONS

5. The meeting was briefed on the WMO strategy on external relations, and noted
the external relations and international cooperation policies and activities being carried
out in Japan, China, Republic of Korea, Malaysia, Hong Kong-China, India, Philippines,
Bangladesh, Bahrain, Fiji, Kazakhstan and Mongolia. The meeting held extensive
discussions on the development of the policy and strategy on international cooperation
and external relations, and noted the following:
- As a matter of policy, international cooperation is a fundamental element of
meteorology;
- Policy by NMHSs to share data and products, to build capacity, to strengthen
partnerships, to contribute to socio-economic benefits, to sustain
operational plans, to meet international goals (eg MDGs), and to exchange
ideas through international cooperation;
- Strong recognition of the multiplying effect of international cooperation in
bringing benefits to the meteorological community and the global community in
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 general;
- Recognition that international cooperation by WMO applies to both the WMO
Secretariat and the totality of all WMO Members;
− Strategy arises out of a need to balance between “risk” and “cooperation”.

SESSION II: CAPACITY BUILDING

6. The meeting was informed of the capacity building activities carried out by WMO,
Australia, Republic of Korea, and Islamic Republic of Iran, illustrated by many examples.
The Workshop noted that UNDP defined “capacity building” as the creation of an
enabling environment with appropriate policy and legal frameworks, institutional
development, including community participation (of women in particular), human
resources development and strengthening of managerial systems, adding that, UNDP
recognizes that capacity building is a long-term, continuing process, in which all
stakeholders participate (ministries, local authorities, non-governmental organizations
and water user groups, professional associations, academics and others).

7. The meeting noted that existing capacity building activities in RA II/V covered the
following areas:
- Human resources development, specialised training and fellowships;
- Provision of equipment, such as radar, satellite/LRIT, integrated forecast
workstation, automatic weather stations, surface and upper-air observing
equipment, EMWIN/RANET communications, sea-level gauges;
- Provision of software, eg Tropical Cyclone Module, SCOPIC, Computer
Message Switching System software, CDMS;
- Provision of services, eg consultancies and feasibility studies, needs
analysis/assessments, staff secondment, Registered User Internet Services.

8. The meeting was briefed on the role and activities of the recently established
Resource Mobilization Office of the WMO and noted in particular the intent of WMO to
explore new areas of financing such as partherships with the private sector, private
foundations and strategic bi-lateral arrangements for end-to-end systems development
projects. The meeting also discussed the potential financing mechanism existing at
national levels through engagement processes of their respective national governments
with various international organizations such as World Bank, UN Development
Assistance processes, and other such modalities, and the need for International Advisers
to be familiar with these processes and the national focal points for these organizations
in their countries.

SESSION III: ROLE OF ADVISER ON EXTERNAL RELATIONS TO PR

9. Very useful discussions were made on the role of adviser on external relations to
the Permanent Representatives with WMO. Briefings were provided by WMO, Australia,
Russian Federation, Macao-China, Thailand, Myanmar, Nepal, Pakistan, Sri Lanka,
Tajikistan, Uzbekistan and Viet Nam. The meeting noted the following distribution of
external relations advisers and offices across the six WMO Regions, and encouraged
more WMO Members to upgrade their involvements in external relations in view of the
enormous benefits of international cooperation in meteorology:

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Region Members INTAD % INTAD % Members with
Members Offices International
with Offices
INTAD
I 52 31 60 12 23
II 34 23 68 10 29
III 12 7 58 3 25
IV 21 8 38 3 14
V 19 7 37 2 11
VI 50 36 72 26 52

10. A summary of the responsibilities of International Advisers is at Appendix III. The

meeting agreed that in order to maximize benefits from international cooperation, there
was an urgent need to organize the grouping of international advisers on a regional
basis.

SESSION IV: REGIONAL MATTERS

11. The meeting noted that the status of development differs significantly from
country to country within regions and also between regions. Hence each Region has its
own characteristics in terms of requirements for international cooperation. RA II is a
region of strong contrast in terms of climate, geophysical and cultural characteristics, and
technological and economic developments. On one hand, there are technologically very
advanced nations, some of which are also satellite system operators. On the other hand,
there are 9 Least Developed Countries (LDCs) in Asia. In RA V, the South-West Pacific
has 4 LDCs, with 2 other LDCs which may join WMO later. Capacity building (as defined
by UNDP) remains the most important objective for technical cooperation for these
countries.

12. Some of the urgent areas for regional cooperation included:

- needs analysis/assessments;
- formulation of national/regional development plans, consistent with the RA
II/V Strategic and Action Plans;
- WMO Regional and Sub-Regional Offices should be more proactive in
assisting with the development of these plans and assessments;
- technical cooperation to bring LDC NMHSs to reach at least the minimum
international standard;
- disaster reduction and mitigation;
- sharing of information related to the adaptation to climate change (eg early
warning sytem, modelling);
- sharing of experience in the use of cost recovery mechanisms and legislative
arrangements.

CONCLUDING DISCUSSIONS

13. The Rapporteur, Dr Venantius Tsui (Australia), chaired the wrap-up meeting at
2 PM on 30 April 2008. He introduced the Provisional Agenda for moving forward with
the INTAD Networks for RA II (INTAD2) and RA V (INTAD5), an Issues Paper written on
the basis of the discussions held during the Workshop, and a draft preliminary Report
which will be completed by the WMO Secretariat after the meeting.

14. Noting the recommendation of Congress-XV that “a global network of

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advisers or focal points on international cooperation and external relations be developed
and maintained”, the meeting decided to elect a Chair and a Vice-Chair for each of
INTAD2 and INTAD5 for the next four years, so that the momentum of coordination work
in international cooperation could continue:

- Chair of INTAD2:
- Vice-Chair of INTAD2:

- Chair of INTAD5:
- Vice-Chair of INTAD5:

Following the practice of INTAD6, the meeting agreed that the Vice-Chair will
automatically succeed the Chair when the Chair steps down. When called upon, the
Chair of INTAD will serve as an adviser to the RA president on matters related to
international cooperation affecting the Region. The meeting noted the following Terms of
Reference drawn up at the 2007 Beijing Symposium:
− Foster close international cooperation and consultation through online networking
− Share information on international cooperation to avoid the duplication of efforts, on
success stories and on lessons learned
− Deveop regional websites on international cooperation
− Establish a director of experts
− Organize coordination meetings and technical conferences as required.
The meeting requested the WMO Regional Office for Asia and the SW Pacific to provide
support to the activities of INTAD2 and INTAD5.

15. The meeting concurred that the “global network” could take on the following
forms:
- A “global” webpage under the WMO website, containing, inter alia, a directory
of international advisers and their expertise, and an index page of Members’
Web Logs (Blogs) on international cooperation;
- In each of Regions II and V, a Regional Group Address for emails will be
established;
- Regions II and V will each establish a regional Blog network, with each
Member encouraged to maintain a Blog, on which information on international
cooperation will be displayed, such as a news bulletin (including photos and
video clips), progress of technical cooperation projects, templates, best
practices, and fact sheets;
- The WMO Secretariat will investigate the viability of hosting the regional
Email and Blog networks using the server in Geneva.

16. The meeting considered the necessity of establishing specific task groups in RA
II/V for the next four years, and decided to appoint the following task leaders:
- Format of Directory of International Advisers:
- Template for needs analysis/assessments:
- Template for national development plans:
- List of useful internet links to facilitate the acquisition of meteorological data
and products for use by LDCs:
- Fact sheet on how to develop a NWP capability:
-

17. The meeting noted that a number of capacity building areas given in the UNDP
definition had not yet been implemented in the Regions. Furthermore, there were many
other policy/strategy, regional cooperation, and role of INTAD matters that needed to be
looked into. Participants agreed to further discuss these issues through the online
Internet email/Blog networks, including:

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 - Development of new capacity building activities in the areas of policy
development, legal framework, governance, and participation of women
and indigenous communities;
− Issues highlighted in paragraph 12;
− Issues given in Appendix IV.

18. The meeting requested the WMO Secretariat to send copies of this Report to the
presidents of RA II and RA V for their information, and to the forthcoming Session of RA
II as an Information Paper.

CLOSURE OF THE WORKSHOP

19. Mr Caifang Wang, WMO Senior Adviser on External Relations, thanked the
Korea Meteorological Administration for their kind sponsorship and very warm hospitality,
other co-sponsors (Japan, China and Australia) for their contributions, and participants
for the excellent outcomes, and closed the Workshop on 30 April 2008.

……………..

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APPENDI X I
Workshop of Advisers on External Relations and Field Study for RA II/V
(28 April-2 May 2008, Republic of Korea)
List of Participants

Country Name Title E-mail address

RA II
Bangladesh Mr JASHIM Deputy Secretary, Jashim1958@yahoo.com
UDDIN AHMED Ministry of Defence
Bahrain Mr Habib AL-AALI Chief Meteorological halaali@caa.gov.bh
Operation
China Mr Jun YU Program Officer, yj@cma.gov.cn
International
Cooperation
Department
Hong Kong, China Mr Sai-choi TAI Scientific Officer sctai@hko.gov.hk
India Mr Ram Prasad Meteorologist GR-I lalrp@yahoo.com
LAL (International Division)
Iran, Islamic Ms Mina JABBARI Director, International mina747@gmail.com
Republic Affairs jabbari@irimo.ir

Japan Mr Naoyuki Head, Office of iao-jma@met.kishou.go.jp

HASEGAWA International Affairs
JMA
Kazakhstan Ms Galina Deputy Head, grigoryeva@meteo.kz
GRIGORYEVA International
Cooperation
Department
Macao, China Mr Antonio VISEU Deputy Director aviseu@smg.gov.mo
Mongolia Dr ERDENEBAT Director, International meteoagency@magicnet.mn
Eldev-Ochir Cooperation Division
Myanmar Mr. Maung Asistant Director Dg.dmh@mptmail.net.mm
Maung SOE
Nepal Mr Jagat Kumar Senior Divisional jagat@dhm.gov.np
BHUSAL Hydrologist bhusaljagat@yahoo.com
Pakistan Mr Ata HUSSAIN Deputy Director Pakmet_islamabad@yahoo.com
atahussaingill@yahoo.co.in
Republic of Korea Dr Jae-Cheol NAM Director, International jcnam@kma.go.kr
Cooperation Division

Mr Se-Won KIM, Deputy Director, ksw@kma.go.kr

International
Cooperation Division,
Russian Mr Alexander Foreign Cooperation alexnur@mcc.mecom.ru
Federation NURULLAEV Management, alexnur@mail.ru
Department Deputy
Director of
Roshydromet
Sri Lanka Mr Gunavi Director Sbaladev_24@yahoo.com
Samarasinghe
Tajikistan Ms Nailya Senior Specialist of office@meteo.tj
MUSTAEVA Foreign Affairs nmustaeva@gmail.com
Department

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Country Name Title E-mail address
Thailand Ms Chongkolnee Director of Tmd_inter@tmd.go.th
YUSABYE Meteorological chongkolnee@tmd.go.th
Development Bureau
Uzbekistan Ms Malika Chief, International uzhymet@meteo.uz
NAZAROVA Department
Viet Nam Dr Van Duc BUI Director-General, buivanduc@kttv.gov.vn
NHMS
RA V
Australia Dr Venantius TSUI Superintendent, v.tsui@bom.gov.au
International Affairs
Fiji Mr Alipate Principal Scientific Alipate.waqaicelua@met.gov.fj
WAQAICELUA Officer
Indonesia Mr Jaumil Achyar Head, Cooperation jaumil@yahoo.com
SITUMEANG and Public Relations
Division
Malaysia Mr Thean Shong Senior Director of kang@met.gov.my
KANG Technical
Development
Programme
Philippines Dr. Carina G. LAO, Assistant Weather carinalaoph@yahoo.com
Services Chief,
PAGASA

WMO Secretariat Dr Tokiyoshi Director, ttoya@wmo.int

TOYA Regional Office for
Asia and the South-
West Pacific, DRA

Dr Mary POWER Director, mpower@wmo.int

Resource Mobilization
Office, DRA

Mr Caifang WANG Senior External cwang@wmo.int

Relations Officer, CER

Local Secretariat Dr Jae-Cheol Director, International jcnam@kma.go.kr

NAM Cooperation Division

Mr Se-Won KIM Deputy Director, ksw@kma.go.kr

International
Cooperation Division

Mr Ki-Han YOON International juebo@kma.go.kr

Cooperation Division

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 Appendix II

Workshop of Advisers on External Relations and Field Study

for RA II/V (Asia and South-West Pacific)

(Jeju and Seoul, Republic of Korea, 28 April-2 May 2008)

Programme

Monday, 28 April
0900-0930 Registration

0930-1000 Opening Ceremony

Mr Seong-Kyu Yoon, Deputy Administrator, Korea
Meteorological Administration (KMA)
Representative of Participants (Ms M. Jabbari, Iran)
Dr T. Toya, Representative of WMO

1000-1030 Coffee Break (Group Photo)

1030-1200 Session I: Strategy and Policy of External Relations

Chair: Dr Jae-Cheol Nam (Republic of Korea)

1030-1100 WMO Strategy of External Relations (Mr C. Wang, WMO)

1100-1130 Policy and Practice of Japan's International Cooperation for

NMHSs (Mr N. Hasegawa, Japan)

1130-1200 CMA’s External Relations (Mr J. Yu, China)

1200-1400 Lunch Break

1400-1730 Session I: Continued

Chair: Mr A. VIseu (Macao, China)

1400-1430 KMA Strategy and Policy of External Relations

(Dr J-C Nam, Republic of Korea)

1430-1500 International Cooperation of Malaysia Meteorological Service

(Mr T-S Kang, Malaysia)

1500-1530 International Cooperation in Meteorology

(Mr S-C Tai, Hong Kong, China)

1530-1600 Coffee Break

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1600-16.30 International Cooperation in Meteorology
(Mr R.P. Lal, India)
1630-1650 External Relations of the Philippine Meteorological Service
(Dr C.G. Lao, Philippines)

1650-1800 Case Studies: Presentations by other Participants

(Bangladesh, Bahrain, Fiji, Kazakhstan, Mongolia)

1830-2030 Welcome Reception hosted by KMA Administrator

Tuesday, 29 April

0830-1200 Session II: Capacity Building

Chair: Mr T-S Kang (Malaysia)

0830-9000 WMO Capacity Development Activities (Dr T. Toya, WMO)

0900-0930 Capacity Building for Developing Countries

(Dr V. Tsui, Australia)

0930-1000 International Cooperation Activities of KMA

(Dr J-C Nam and Mr S-W Kim, Republic of Korea)

1000-1030 Coffee Break

1030-1100 Capacity Building of Iran (Ms M. Jabbari, Iran)

1100-1130 Financial Opportunities at National & Regional levels

(Dr M. Power, WMO)

1200-1400 Lunch Break

1400- 1800 Session III: Role of Advisor on External Relations to PR

Chair: Ms M. Jabbari (Iran)

1400-1430 Advisers on External Relations to PRs (Mr C. Wang, WMO)

1430-1500 Role of Advisor on Iinternational Cooperation to PR with

WMO
(Dr V. Tsui, Australia)

1500-1530 Role of International Advisers to WMO Permanent

Representative (Mr A. Nurullaev, Russian Federation)

1530-1550 Coffee Break

1550-1610 Role of Adviser on External Relations (Mr A. VIseu, Macao,

China)
1610-1630 Role of Adviser to PR (Ms C. Yusabye, Thailand)

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1630-1730 Case Studies: Presentations by other Participants
(Myanmar, Nepal, Pakistan, Sri Lanka, Tajikistan,
Uzbekistan, Viet Nam)

Wednesday, 30 April

0900-1200 Session IV: Regional Matters

Chair: Mr N. Hasegawa (Japan)

0900- 0920 Briefing of Network of Advisers on External Relations of RA

VI (Mr C Wang, WMO)

0920-0940 New Approach for XIV-RA II Session

(Dr T. Toya, WMO)

0940-1000 Coffee Break

1000-1200 Group Discussion

1200-1400 Lunch Break

1400- 1600 Concluding Discussions

Chair: Dr V. Tsui (Australia)

Thursday, 1 May

09:00-17:30 Jeju Island Study Tour

17:30-19:00 Dinner in Jeju
19:30 Departure from Jeju airport
20:35 Arrival at Gimpo Airport, Seoul
21:30 Hotel check-in

Friday, 2 May

10:00-12:00 Visit to KMA

12:00-14:00 Luncheon with KMA Administrator
14:00-18:00 City Tour
18:00 Dinner hosted by KMA Deputy Administrator

Appendix III
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 Responsibilities of Adviser/Focal Point on External Relations

1. Drafting of WMO correspondence;

2. Preparing correspondence with other NMHSs;
3. Preparing correspondence with other international bodies;
4. Liaison with Ministry of Foreign Affairs and development/aid agency;
5. Liaison with other government authorities and NGOs;
6. Serving as adviser to PR or delegate at WMO meetings;
7. Serving as focal point on technical cooperation;
8. Serving as negotiator in international partnerships;
9. Making arrangements of logistics for bilateral activities;
10. Serving as project manager for technical cooperation projects;
11. Provision of interpretation and translation services;
12. Operation of an overseas visits programme;
13. Helping PR in enhancing the visibility and profile of the NMHS and
establishing the benefits of international cooperation, to avoid the NMHS
being marginalized;
14. Facilitating communications between the PR and WMO;
15. Helping understand one another’s cultures;
16. Facilitating the exchange of information between advisors/Focal Points;
17. Provision of advice to PR on the establishment of a legal instrument, if
not yet available; this legislation should empower the NMHS to engage
in international cooperation;
18. Other duties related to external relations and international cooperation.

Appendix IV
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 SUMMARY OF ISSUES IDENTIFIED DURING THE WORKSHOP

Session Issues
Strategy and Policy How to break the vicious cycle facing the
developing countries/LDCs;
How to educate policy makers on the
benefits of meteorology;
What recipient countries should provide in
technical cooperation projects in order to
attract funding by developmnent agencies
(eg self-supporting, ownership, ongoing
maintenance, sustainability; identification
of impacts and outcomes);
How to contribute to renewable energies, eg
wind power map, solar energy map;
Capacity Building How to access fellowships for post-grdauate
university courses in meteorology;
More clear guidelines on how to obtain
emergency assistance from WMO, and how to
propose projects under the WMO Trust Fund
for LDCs;
How to mobilize resources through UNDP,
GEF, the World Bank, Regional Deveopment
Banks, European Commission and Finland, in
particular how to involve NMHSs in
providing inputs to the UN Deveopment
Assistance Frameworks (UNDAF) on poverty
reduction, food security, climate change
adaptation and disaster risk management;
WMO-private sector engagement;
Training in meteorological economics
(including benefits and values of
meteorology and international cooperation
in meteoroogy in quantitative terms);
INTAD Training for International Advisers on WMO
Convention, General Regulations, various
procedures, Results-based Budgeting,
capacity building, resource mobilization,
etc;
Regional Matters How to build regional capacity using shared
resources;
Strengthening of institutional arrangements
to group like-minded NMHSs so as to attract
funding support by donors;
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How to raise the visibility and profile of
NMHSs to attract funding support by
national governments and donors;
Involvement in Thorpex;
Quality Management System, including ISO-
certification and WMO standard.

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