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Sample Business Letters are listed in Alphabetical Order 1. 10-Day Notice Before Collections on Delinquent Account 2. 30-Day Notice to Quit 3. Acceptance of Counter Proposal 4. Acceptance of Order With Delivery in Lots 5. Acceptance of Purchase Security Agreement 6. Acceptance of Resignation 7. Acknowledged Receipt of Goods 8. Acknowledged Resignation 9. Acknowledgement and Acceptance of Order 10. Acknowledgement from Publisher, Comments Referred to Author 11. Acknowledgement of Application 12. Acknowledgement of Cancellation of Backorder 13. Acknowledgement of Change in Meeting Date 14. Acknowledgement of Customer Praise of Employee 15. Acknowledgement of Letter 16. Acknowledgement of Merchandise Returned for Repair 17. Acknowledgement of Modified Terms 18. Acknowledgement of Notification of Lease Transfer 19. Acknowledgement of Receipt (Documents) 20. Acknowledgement of Receipt of Estimate 21. Acknowledgement of Request for Bid, Confirmation of Deadline 22. Acknowledgement of Unsolicited Idea 23. Acknowledgement of Warranty and Instruction for Product Return 24. Acknowledgment of Correspondence Indicating Postal Delay 25. Advance Notice of Out of Business Sale 26. Affidavit for Lost, Stolen, Destroyed Stock Certificate 27. Affidavit of No Lien 28. Agreement to Compromise Debt 29. Agreement to Extend Debt Payment 30. Amendment to Lease 31. Announcement of Additional Location 32. Announcement of Business Name Change 33. Announcement of Catalog Price Reductions 34. Announcement of Change of Address 35. Announcement of Change of Address for Billing 36. Announcement of Clearance Sale 37. Announcement of Free Delivery Limitations Change 38. Announcement of New Area Representative 39. Announcement of New Area Representative Visit 40. Announcement of New Business Opening 41. Announcement of New Discount 42. Announcement of New Pricing Policy 43. Announcement of New Shipment Arrival 44. Announcement of Partnership Buyout 45. Announcement of Price Increase 46. Announcement of Price Reduction 47. Announcement of Special Discount Offer 48. Apology & Proposal on Overshipped Merchandise
49. Apology After Cancellation of Order 50. Apology and Replacement of Damaged Goods 51. Apology and Request for Extension of Time to Deliver Goods 52. Apology and Tender of Compensation 53. Apology for Accounting Errors and Past Due Notices 54. Apology for Delay of Refund 55. Apology for Delayed Response & Request for Meeting 56. Apology for Not Crediting Payment 57. Apology for Not Crediting Payment from Prompt Payer 58. Apology for Overshipment 59. Apology for Poor Service Rating on Customer Questionnaire 60. Apology to Customer for Accounting Error 61. Apology to Receiver of NSF Check 62. Application for License 63. Appointment for Employment Interview and Testing 64. Appointment for Testing 65. Assignment 66. Assignment and Transfer of Stock Certificate 67. Assignment of a Claim for Damages 68. Assignment of Accounts Receivable (With Non-Recourse) 69. Assignment of Accounts Receivable (With Recourse) 70. Assignment of Contract 71. Assignment of Copyright 72. Assignment of Deed of Trust 73. Assignment of Income 74. Assignment of Lease 75. Assignment of Lease 76. Assignment of Lien 77. Assignment of Literary Property 78. Assignment of Security Interest 79. Assignment of Trademark 80. Assignment of Trademark 81. Authorization 82. Authorization to Direct Bill for Corporate Guest 83. Bid for the Purchase of Real Property (Probate) 84. Bill of Sale 85. Bill of Sale (with Warranty of Title) 86. Business Credit Application 87. Business Credit Application Form 88. Certificate of Abandonment of Fictitious Business Name 89. Certificate of Installation, Leased Equipment 90. Certification of Satisfaction of Lien 91. Change of Address Awaiting Refund 92. Charge Account Credit Limit Raise Notification 93. Charge Account Terms and Conditions Form 94. Charge Back Application of Discount on Delayed Shipment 95. Collateral Decision, Request for Preparation of Loan Documents 96. Collections Follow-Up on Release of Pending Order 97. Collections Report on Current Status of Debt 98. Commendation 99. Commendation and Refusal of Request for Raise 100. Commercial Account Analysis Form 101. Commitment Form (Advertising)
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Company Bonus Letter Company Credit Account Approval Letter Company Credit Account Denial for Unfavorable Report Company Credit Account Denial Letter Complimentary Letter to Employee on Handling of Difficulty Complimentary Letter to Employee on Handling of Emergency Complimentary Letter to Hotel Complimentary Letter with Individual Commendation Confidential Information Agreement Confidentiality Agreement Between Firms Confirmation of Acceptance of Employee Suggestion Confirmation of Extension of Payment Date Confirmation of Interview Appointment Confirmation of Purchase Agreement Confirmation of Telephone Report of Problem Confirmation of Verbal Order Congratulations on a Job Well Done Congratulations on Employee on 5-Year Anniversary Congratulations on Expansion Congratulations on Formation of New Company Congratulations on Increased Sales Congratulations on Outstanding Achievement Congratulations on Promotion 1 Congratulations on Promotion 2 Congratulations to New Business Congratulations to New Owners Consignment Agreement Consignment Letter Consumer Credit Application Consumer Credit Application Form Contract 1, Goods Contract 2, Goods Contract Proposal for Services Conversion of Open Account to C.O.D. Correction of Deposition Corrections to Derogatory Credit Report Cover Letter for Loan Book Cover Letter in Response to Catalog Request Cover Letter, Product Literature in Response to Phone Inquiry Cover Letter, Renewed Charge Card Credit Dept Report to Collections on Past Due Account Credit Extension to Past Due Preferred Customer Customer Incentive Program Announcement Customer New Charge Card Cover Letter Customer Revival, Auto Mechanic Customer Revival, Preferred Customer Private Sale Customer Revival, Product Sales Customer Revival, Small Shop Customer Service Request Form
Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any
letter, consult with an appropriate professional first. Jump to (1-150) | (151-300) | (301-450) | (451-591).
10-Day Notice Before Collections on Delinquent Account
Dear I have written to you several times over the past three months requesting an explanation on why you have failed to bring your account with us current. By ignoring these requests, you are damaging the excellent credit record you had previously maintained with our company. In addition, you are incurring additional expense to yourself and to us. Unless I hear from you within ten days, I will have no other choice but to turn your account over for collection. I am sorry that we must take such drastic action but I am afraid you leave us no alternative. You can preserve your credit rating by remitting your check today for the amount stated above.
30-Day Notice to Quit
NOTICE TO QUIT TO _________________________, Tenant in possession: Take notice that your month to month tenancy of the herein described premises is hereby terminated at the expiration of 30 days after service of this notice on you, and that you are hereby required to quit and on said date deliver up to me the possession of the premises now held and occupied by you under such tenancy. Said premises are known as: __________(name of building)__________ __________( address )__________ __________(city, state, zip)__________ This is intended as a 30 days' notice to quit, for the purpose of terminating your tenancy aforesaid. Dated: __________________ ______________________ Landlord
Acceptance of Counter Proposal
Dear Your counter proposal on the above referenced project has been reviewed and is acceptable in its entirety. We are enclosing an executed copy of the agreement along with two copies for your files. We are enthusiastically looking forward to this project and are pleased about having the opportunity to work together.
Acceptance of Order With Delivery in Lots
ACCEPTANCE OF ORDER WITH DELIVERY IN LOTS
To: _ (Customer)
We acknowledge acceptance of your order as per your order of _, 19_. The goods will be shipped to you in the following lots: (Specify lots and delivery schedule) _ We request that payment be made as each lot is received.
Acceptance of Purchase Security Agreement
Dear Attached is an accepted copy of your Purchase Security Agreement for the (specify equipment). There are (number) remaining quarterly payments. Your first quarterly payment will be due on (date) , and we will mail you an invoice for it approximately one month prior to that date. Please return the remittance portion of the invoice with your check. Under the Agreement, this contract is non-cancelable during the term of the contract. The balance, however, can be paid off at any time prior to the expiration of the contract. We would like to take this opportunity to express our appreciation for your business. If you have any questions concerning your contract, or if we can be of service to you in any way, please let us know.
Acceptance of Resignation
Dear It is with deep regret, that we accept your resignation as (position) of the (organization) We can appreciate the demands that this position has placed on you, and appreciate all of the fine contributions you have made as (position)
Acknowledged Receipt of Goods
ACKNOWLEDGED RECEIPT OF GOODS
The undersigned hereby acknowledges receipt and delivery of the goods described on the annexed list or invoice and further acknowledges that said goods have been inspected and are without defect. Signed under seal this _ day of _, 19_.
_: Please be advised that the undersigned hereby resigns as _, of the corporation effective upon acceptance. Please acknowledge acceptance of said resignation on behalf of the corporation.
Acknowledgement and Acceptance of Order
ACKNOWLEDGEMENT AND ACCEPTANCE OF ORDER
To: _ (Customer)
We are in receipt of your order as contained in the attached purchase order form. We confirm acceptance on said order subject only to the following exceptions: (Describe) _ On exceptions noted, we shall assume you agree to same unless objection is received within ten days of receipt of this notice. Thank you for your patronage.
Acknowledgement from Publisher, Comments Referred to Author
Dear Thank you for your comments. A copy of your letter has been forwarded to the author for his response. I am sure you will be hearing from him in the near future. I am pleased that you found our article informative and hope that you will continue to read our publication. Should you have any comments or questions in the future, please do not hesitate to write to this office. We value our readership and are proud to have you as a member of our family of subscribers.
Acknowledgement of Application
ACKNOWLEDGEMENT OF APPLICATION
To: _ (Applicant)
We appreciate your interest in being employed by our firm. We regret to inform you, however, that the available position(s) has been filled, and we cannot give your application further consideration at the present time. Your application will be kept on file for future reference should an opening arise.
Acknowledgement of Cancellation of Backorder
Dear We have received your letter acknowledging receipt of the items we mailed to you and noticing us to cancel shipment of your order for those items which are back ordered. We will be issuing you a refund as soon as we have completed the necessary paperwork for your account. We would like to take this opportunity to thank you for shopping through (name) Our new (specify) catalog should be arriving at your home shortly, and I believe you will be pleased by some of the beautiful choices our buyers have made this season. Thank you for your patience and understanding and for providing us with the opportunity to be of service to you.
Acknowledgement of Change in Meeting Date
Dear Pursuant to your request, we have changed your meeting with (name of individual) to (time), on (date) We are pleased to be able to accommodate you in this manner, and (name of individual) will be looking forward to your meeting on this newly appointed date.
Acknowledgement of Customer Praise of Employee
Dear Thank you for your kind letter regarding your exceptional treatment by one of our employees. A copy of your letter has been forwarded to the personnel department and will be included in the employee's file. So seldom is it that a customer takes the time to write a letter of appreciation, that I feel moved to reward your initiative. Please accept the enclosed certificate, which, when presented, will entitle the bearer to a ten percent discount on the merchandise being purchased at that time. This is but a small token of our appreciation of customers such as you, upon whose satisfaction we have been allowed to grow and prosper in this highly competitive marketplace. Again, on behalf of our entire organization, a heart-felt thank you.
Acknowledgement of Letter
Dear Because Mr. Jones is out of the office for the next two weeks I am acknowledging receipt of your letter dated May 20, l983. It will be brought to his attention immediately upon his return. If I may be of any assistance during Mr. Jones' absence, please do not hesitate to call.
Acknowledgement of Modified Terms
ACKNOWLEDGEMENT OF MODIFIED TERMS
Reference is made to the contract or order between us dated _, 19_. This letter will acknowledge that the contract is modified and superseded by the following change in terms: (Describe changed terms) _ Unless we immediately hear from you to the contrary, we shall assume said modification is mutually agreeable.
Acknowledgement of Notification of Lease Transfer
Gentlemen: (name of leasing company) has received a notification that the equipment we are leasing to (name of previous lessee) will be transferred to and/or used by the (transferee.) We have modified our records to direct future invoices to: (new lessee) (address) (city,state,zip) Schedule # 000000 commenced on (date) and rental payments in the amount of $ plus applicable taxes are due on the (date) of each month during the (number) month initial lease term. In consenting to this change, it is understood that (name of transferee) agrees to pay the rent and perform all other obligations required to be performed by the lessee in the lease. Should you have occasion to correspond with us regarding this lease, please include the complete lessee number and direct your inquiry to our Customer Service Department. This will ensure a prompt reply. Thank you and we look forward to your continued interest in our services.
Acknowledgement of Receipt (Documents)
(date) ACKNOWLEDGMENT OF RECEIPT I hereby acknowledge the receipt of the following documents from the firm of (firm) : 1. 2. 3. 4. ____________________________ (Signature of Client)
Acknowledgement of Receipt of Estimate
Dear This is to inform you that we have carefully reviewed your estimate on the parking lot refurbishing. We are planning to contract with you for this work. We are unable to let this contract immediately, as final approval of expenditures of this nature must come from the head office in New York. We expect to receive approval or disapproval within the next 30 days. At such time, we will contact you with instructions accordingly. If we may be of any assistance in the meantime please feel free to contact this office.
Acknowledgement of Request for Bid, Confirmation of Deadline
Dear Thank you for your request for our bid on (project) This letter is to acknowledge our receipt of said request and to advise you that we will be submitting our proposal on or before (confirmation of deadline)
Acknowledgement of Unsolicited Idea
ACKNOWLEDGEMENT OF UNSOLICITED IDEAS
Dear _: We appreciate your interest in submitting to us an idea or proposal relative to: _ Our firm receives many ideas, suggestions and proposals, and has many of its own projects under development. Therefore, it is possible the idea or proposal you plan to submit to us has been considered and/or may already be in the planning stages. Nevertheless, we would be pleased to accept your idea or proposal for review, provided it is accompanied by this acknowledgement letter signed by you. It is understood that: 1. Samples or other submissions will be returned to the submitter only if return postage or freight is prepaid. 2. The company accepts no responsibility for casualty or loss to samples in our possession. 3. The company can accept no responsibility for holding any information in confidence. 4. The company shall pay compensation only in the event it, a) accepts the idea, b) has received the idea only from the submitter, and c) reaches agreement with the submitter as to terms and conditions. If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal.
Acknowledgement of Warranty and Instruction for Product Return
Dear We are sorry to hear that you have been experiencing problems with your new (name of product). While we do ask that our customers contact their dealer in the event of a problem, we recognize that, in your case, it his would be impossible. Therefore, if you will carefully package the unit in its original carton and send it to us, our "doctors" will put it through a thorough examination to determine the source of the problem. If the problem turns out to be a minor adjustment, we shall make the repair and be sure to return the (product) to you within thirty days. If our determination is that the unit is defective, we will send you an immediate replacement. Again, I am sorry that you experienced this difficulty and wish to thank you for your patience and for purchasing our (product).
Acknowledgment of Correspondence Indicating Postal Delay
Dear Thank you for your order. At this time we cannot fill your order due to an unexpected shipment delay from our overseas suppliers. We will hold your order for arrival of the merchandise, and ship shortly thereafter. Unfortunately, we cannot provide you with a specific shipping date at this time. Thank you for your anticipated patience in this matter.
Advance Notice of Out of Business Sale
Dear It is true, we are going out of business! My wife and I have decided that now that the children are grown, we are going to do some of things we could only dream about for so many years. So, starting on (date) , everything in our store which includes our merchandise, our racks, our fixtures, our showcases and even our delivery truck will be up for sale and prices that are too good to be true. As a good and valuable customer of ours, we thought you would be interested in this advance notice of sale that we are sending out today. We will look forward to seeing you on the (date)
Affidavit for Lost, Stolen, Destroyed Stock Certificate
AFFIDAVIT FOR LOST, STOLEN, DESTROYED STOCK CERTIFICATE State of ______________________ County of _____________________ I, (name) , being duly sworn, state: That I reside at (address) , (city) , (state) That I am the legal and beneficial owner of (number) shares of the (specify class) stock of (corporation) represented by certificates described as follows: Number Date Registered Name That said certificates (were or were not) endorsed. That I have not assigned, hypothecated, pledged, or in any other way disposed of either the stock certificates or my rights as a stockholder, in whole or in part. That I am entitled to full and exclusive possession of said certificates. That the circumstances surrounding the (loss, or theft, or destruction, or disappearance) of said certificates and my attempt to locate them are as follows: That the purpose of preparing this affidavit is to induce (corporation) to issue new certificates to replace those that have been (lost, stolen, destroyed). I hereby agree to surrender to (corporation) the original certificates issued to me should they hereafter come into my possession or control. Dated:_____________________ ____________________ (Signature) (Jurat)
Agreement to Compromise Debt
AGREEMENT TO COMPROMISE DEBT
FOR VALUE RECEIVED, the undersigned being a creditor of _ (Company) hereby enters into an agreement to compromise and reduce the indebtedness due the undersigned on the following terms and conditions: 1. The Company and the undersigned acknowledge that the present debt due is $_. 2. The parties agree that the undersigned shall accept the sum of $_ as full and total payment on said debt and in complete discharge of all monies presently due, provided the sum herein shall be punctually paid in the manner following: _ 3. In the event the Company fails to punctually pay the reduced amount, the undersigned creditor shall have full rights to prosecute it claim for the total debt due under paragraph 1 (less payments made). 4. This agreement shall be binding upon and inure to the benefit of the parties, their successors, assigns and personal representatives. Signed under seal this _ day of _, 19_.
Copy section 28 …
ACKNOWLEDGED RECEIPT OF GOODS The undersigned hereby acknowledges receipt and delivery of the goods described on the annexed list or invoice and further acknowledges that said goods have been inspected and are without defect. Signed under seal this _ day of _, 19_.
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