PeopleSoft Red Paper Series

Recruiting Solutions 8.9 Upgrade Supplemental
By: Jamuna Dinnepati, Sonu Nayar, Benjamin Harr, Vinay Vegunta, Satish Sallakonda, Malathy Sundaresan, Nancy Li, Donald Knapp, Darren Guilbert, Michael Kennedy April 2005

Recruiting Solutions 8.9 Upgrade Supplemental
Copyright © 2005, Oracle. All rights reserved. The information contained in this document is proprietary and confidential to Oracle. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, for any purpose without the express written permission of Oracle. This document is provided for information purposes only and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle, JD Edwards, and PeopleSoft are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

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Table of Contents

TABLE OF CONTENTS........................................................................................................................................................... 3 CHAPTER 1 - INTRODUCTION............................................................................................................................................ 5 Structure of this Red Paper....................................................................................................................................................... 5 Related Materials ....................................................................................................................................................................... 5 APPLICANT MANAGER ........................................................................................................................................................ 7 Tables mapping old to new schema .......................................................................................................................................... 7 APPLICANT TRACKING ..................................................................................................................................................... 11 Tables mapping old to new schema ........................................................................................................................................ 11 BUSINESS OBJECTS ............................................................................................................................................................. 15 Table/Field mapping old to new schema ................................................................................................................................ 15 INTERVIEWS.......................................................................................................................................................................... 17 Tables mapping old to new schema ........................................................................................................................................ 17 JOB OPENING ........................................................................................................................................................................ 22 Tables mapping old to new schema ........................................................................................................................................ 22 OPEN INTEGRATION FRAMEWORK .............................................................................................................................. 26 Tables mapping old to new schema ........................................................................................................................................ 26 COMMON COMPONENTS................................................................................................................................................... 32 Table/Field mapping old to new schema ................................................................................................................................ 32 COMMON COMPONENTS: APPROVALS........................................................................................................................ 36 Approval Value Mapping....................................................................................................................................................... 36 Table/Field mapping old to new schema ................................................................................................................................ 36 Approval Tables Deleted in 8.9 ............................................................................................................................................. 36 EMPLOYEE REFERRAL PROGRAM (ERP) .................................................................................................................... 37 Table/Field mapping old to new schema ................................................................................................................................ 37 APPENDIX 1: IMPORTANT NOTES .................................................................................................................................. 40 3

Recruiting Solutions 8.9 Upgrade Supplemental

8/4/2006

SYNCHRONIZING COUNTERS.......................................................................................................................................... 40 MANAGE HIRES .................................................................................................................................................................... 40 OFFERS.................................................................................................................................................................................... 40 STATUSES MAPPING ........................................................................................................................................................... 41 SITE SECURITY..................................................................................................................................................................... 41 APPLICANT NAME ............................................................................................................................................................... 41 APPLICATION LAST UPDATED BY.................................................................................................................................. 41 FIND APPLICANTS ............................................................................................................................................................... 41 APPLICANT PHONES ........................................................................................................................................................... 42 APPLICANT ID....................................................................................................................................................................... 42 CONTRACT DATA APPLICATION DATE........................................................................................................................ 42 JOB OPENING SECURITY................................................................................................................................................... 42 DEFAULT JOB POSTING TEMPLATES ........................................................................................................................... 42 LOCATIONS AND SETID/BUSINESS UNIT...................................................................................................................... 45 FILE ATTACHMENTS .......................................................................................................................................................... 46 POSTING TO THIRD PARTY JOB BOARDS.................................................................................................................... 47

HRS_APPLICANT). Other papers include: Recruiting Solutions 8. transactions and/or business processes. and have made it as inclusive and accurate as possible as of the time of this writing. that is. The scope of change at the table level stems from the wide scale architectural and functional changes implemented in RS 89. installers. Every table has been modified or renamed. the use of discrete components or modules that encompass specific data. In this Red Paper. We would recommend that this Red Paper be reviewed prior to beginning the upgrade process. Though the structures handling the data (tables. All rights reserved.9 Creating A New Transaction Group Red Paper © Copyright Oracle Corporation 2005.g. whether those are simple SQL views or a more complex mechanism like application messages. Please review the Appendix carefully as the information contained in it will contribute to the success of your upgrade. etc.9 Upgrade Supplemental 8/4/2006 Chapter 1 . with each section containing some introductory information or notes about the component and a grid showing table (and in some cases table. this paper was developed because of the scope of change between RS 89 and previous versions of the product.Introduction This Red Paper is a practical guide for technical users. the upgrade involves significantly more than just a straightforward record-to-record mapping.. This makes understanding the domain of the RS tables much easier and the relationship between tables more clear. We hope that it will be useful. or develop applications for your PeopleSoft system. One benefit of this renaming is that every table that is owned by Recruiting Solutions is now prefixed with “HRS_” (e. STRUCTURE OF THIS RED PAPER This Red Paper is divided (more or less) by Component (see section above). while not specific to Upgrade. system administrators. RELATED MATERIALS The Recruiting Solutions development staff have also authored a number of other technical Red Papers that.9. maintain.field) mappings. so as opposed to many releases. may also be beneficial to you in understanding the new architecture and functionality of Recruiting Solutions 8.9 Approvals Framework Red Paper Recruiting Solutions 8. which in turn will provide significant benefits in usability. RS 89 was developed using the concept of Componentization. and programmers who implement. 5 .9 Primary among them is the Recruiting Solutions 8.9 Application Class Registry Red Paper Recruiting Solutions 8. which provides details about the overall architecture of RS 89 as well as delving into specifics about each component. we hope to provide some insight and guidance into the upgrade to Recruiting Solution 8.Recruiting Solutions 8.9 Technical Overview. These components exchange data both between themselves (internal to the product) and with outside entities (other applications) through clearly defined and contracted interfaces. these interfaces do not change – this allows for a much more stable environment. an Appendix includes several important Notes that give further details about several specific areas of upgrade. At the end of the paper.9 Autoscreening Red Paper Recruiting Solutions 8. and overall quality of the Recruiting Solutions product. easier to maintain and more extensible. in part.) may change. performance. and then used as a resource throughout the process.

available through GSC. 6 .9 Verity Red Paper 8/4/2006 These papers are or will shortly be available in Customer Connection.9 Online Letter Generation Red Paper Recruiting Solutions 8. All rights reserved.9 Data Mapping Red Paper Recruiting Solutions 8.9 is discussed in the following PeopleSoft PeopleBooks: • PeopleSoft Enterprise Talent Acquisition Manager 8. customers may want to request the Entity Relationship Diagrams (ERDs) for RS 89.9 Hire Integration Customization Red Paper Recruiting Solutions 8. In addition. relational database concepts/SQL.9 HRXML Mappings Red Paper Recruiting Solutions 8. To take full advantage of the information covered in this document.9 Payroll for NA Integration Set Up Red Paper Recruiting Solutions 8.9 • Peoplesoft Enterprise Candidate Gateway 8.9 Status Effects Red Paper Recruiting Solutions 8. we recommend that you have a basic understanding of system administration.9 Integrations Setup Red Paper Recruiting Solutions 8. with a good understanding of PeopleSoft’s Internet Architecture. Please note that this paper is not a general introduction to Recruiting Solutions functionality.Recruiting Solutions 8. and how to use PeopleSoft applications.9 Many of the fundamental concepts related to PIA are discussed in the following PeopleSoft PeopleBooks: • PeopleSoft Internet Architecture Administration (PeopleTools|Administration Tools|PeopleSoft Internet Architecture Administration) • Application Designer (Development Tools|Application Designer) • Application Messaging (Integration Tools|Application Messaging) • PeopleCode (Development Tools|PeopleCode Reference) • PeopleSoft Installation and Administration • PeopleSoft Hardware and Software Requirements © Copyright Oracle Corporation 2005. The functionality of Recruiting Solutions 8.9 Globalizations Red Paper Recruiting Solutions 8.9 Upgrade Supplemental Recruiting Solutions 8. PeopleTools. basic Internet architecture. or environment tuning and we assume that our readers are experienced IT professionals.

All other table changes are a result of the rename or high-level key change. that is. via the Careers page (Apply On-Line). Among the significant changes in Recruiting Solutions 8.Recruiting Solutions 8. Applicants can create a profile without applying. Previously APP_ACCOM_DIAG APP_ACCOM_OPTN APP_ACCOMPS APP_ACCOM_RQST APP_ACCOMP_LNG APPLICANT_DATA ER_APP_ANSWERS APP_ACM_OPT_LNG APP_ED_AREA_SDY ER_APP_ATTACH APP_BANKACCT APPL_DATA_EFFDT APP_CM_EVAL_LNG APPL_DATA_EFFDT New/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify © Copyright Oracle Corporation 2005. email) is decoupled from applications.9: • • Applicants can now apply multiple times on the same day using different applicants (in previous version. so that profile information only need be entered once. Table Name HRS_APPLICANT HRS_APP_ACMDIAG HRS_APP_ACMOPTN HRS_APP_ACMP HRS_APP_ACMRQST HRS_APP_ACM_LNG HRS_APP_ADDRESS HRS_APP_ANSWER HRS_APP_AOP_LNG HRS_APP_AREASDY HRS_APP_ATTACH HRS_APP_BNKACCT HRS_APP_CAN HRS_APP_CEV_LNG HRS_APP_CHE Description Previously APPLICANT. address. only one application per day could be saved. All rights reserved. 7 . This allows applicants to save a profile for later use while making use of utilities such as job search agent Applicants can “apply” without applying for a specific job opening. they can simply submit a resume or application in order to “get into the system” See Appendix 1 for other notes around the upgrading of applicants and applications. and any changes would overwrite previous applications for that day) Applicant profile information (name. • • TABLES MAPPING OLD TO NEW SCHEMA Key table changes are listed here. phone.9 Upgrade Supplemental 8/4/2006 Applicant Manager The Applicant Manager component handles data related to applicants and their applications.

All rights reserved. 8 .9 Upgrade Supplemental 8/4/2006 HRS_APP_CITSHIP HRS_APP_CMP HRS_APP_CM_EVAL HRS_APP_CNTRACT HRS_APP_CNT_CLS HRS_APP_CPS_LNG HRS_APP_CZ_PSPT HRS_APP_DIS HRS_APP_DIS_CHE HRS_APP_DIS_ESP HRS_APP_DIS_FRA HRS_APP_DIS_GER HRS_APP_DIS_NLD HRS_APP_DIS_NZL HRS_APP_DIV HRS_APP_DIV_ETH HRS_APP_DIV_REL HRS_APP_DSTNCT HRS_APP_EFFDT HRS_APP_EMAIL HRS_APP_ESP HRS_APP_FRA HRS_APP_GER HRS_APP_HST HRS_APP_ITA HRS_APP_JPN HRS_APP_NAMES HRS_APP_NAT_GER HRS_APP_NID HRS_APP_ORIG_CH APP_CITIZENSHIP APP_COMPS APP_CM_EVALS APP_CNT_DATA APP_CNT_CLAUSE APP_CIT_PSP_LNG APP_CITIZN_PSPT APP_DISABILITY APP_DISABL_CHE APP_DISABL_ESP APP_DISABL_FRA APP_DISABL_GER APP_DISABL_NLD APP_DISABL_NZL APP_DIVERSITY APP_DIVER_ETHNC APP_DIVER_RELIG ER_APP_DISTINCT No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify New New New New New New New New New New New New © Copyright Oracle Corporation 2005.Recruiting Solutions 8.

9 .Recruiting Solutions 8.9 Upgrade Supplemental 8/4/2006 HRS_APP_PHONE HRS_APP_PRF_VER HRS_APP_PROFILE HRS_APP_PROXY HRS_APP_PWE_LNG HRS_APP_REF HRS_APP_REFCRSP HRS_APP_REF_LNG HRS_APP_REG HRS_APP_RES HRS_APP_SCHL HRS_APP_SCH_LNG HRS_APP_TRAIN HRS_APP_USA HRS_APP_VPM_LNG HRS_APP_VSA_DAT HRS_APP_VSA_SPT HRS_APP_WRK_EXP HRS_APP_ZONE HRS_AP_APP_TMP HRS_AP_EDU_TMP HRS_AP_PHN_TMP HRS_AP_WRK_TMP HRS_ATTACHMENTS HRS_ATT_TYP_TBL HRS_DPTPOP_AET HRS_DUP_APP_AET HRS_DUP_APP_SET HRS_DUP_APP_TAO HRS_DUP_CMNDT No Source Table New DELETED No Source Table New DELETED APP_PRWK_EX_LNG No Source Table No Source Table APP_REFRNCE_LNG No Source Table No Source Table No Source Table APP_SCHEDUC_LNG No Source Table No Source Table APP_VSA_PMT_LNG No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table No Source Table DUPLCT_APP_SET No Source Table ER_DUP_COMMONDT Replace/Modify New New Replace/Modify New New New Replace/Modify New New Replace/Modify New New New New New New New New New New New New Replace/Modify New Replace/Modify © Copyright Oracle Corporation 2005. All rights reserved.

9 Upgrade Supplemental 8/4/2006 HRS_DUP_RECS HRS_DUP_SET_TBL HRS_HRAM_COUNT HRS_PL_STATE HRS_RESTMPL_LNG HRS_RES_OPTN HRS_RES_SECTION HRS_RES_TMPL HRS_RES_TMPL_PG ER_DUP_RECORDS DUPLICATE_SET No Source Table No Source Table ER_RES_TMPL_LNG No Source Table No Source Table No Source Table No Source Table Replace/Modify Replace/Modify New New Replace/Modify New New New New © Copyright Oracle Corporation 2005. 10 . All rights reserved.Recruiting Solutions 8.

071 – Offer Accepted. Tables mapping old to new schema TABLES MAPPING OLD TO NEW SCHEMA Key table changes are listed here. One important change in statuses in Recruiting Solutions 8. All rights reserved. as Ready to Hire triggers an application message to HRMS and makes the applicant data view-only. please see the Business Objects chapter.9 is the addition of a new status. in previous releases.9 Upgrade Supplemental 8/4/2006 Applicant Tracking The Applicant Tracking component handles data around an applicant’s status in relation to a job opening on the continuum of statuses. To accommodate this requirement. All other table changes are a result of the rename or high-level key change. etc. this includes statuses related to routing. For more information on the upgrade of the Manage Hire functionality. please see Appendix 1. For more information. 11 . which provides the equivalent functional status.9 requires a status prior to Ready to Hire that indicates to a recruiter that an applicant has accepted the offer but in which stage the applicant’s data is still editable. Table Name HRS_ANS_LNG HRS_ANS_TBL HRS_APP_CHK_LNG HRS_APP_EXP HRS_APP_RTE HRS_APP_RTE_DTL HRS_CHKLST HRS_CHKLST_ITM HRS_CHKLST_LNG HRS_EVAL_CATG HRS_EVL_DFN_LNG HRS_G_PR_LNG HRS_G_PR_PL_TBL HRS_G_VTPRF_LNG HRS_G_VTPRF_TBL Description Previously ER_ANSWER_LNG ER_ANSWER_TBL APP_CHECK_LANG APP_EXPENSES APPLICATN_ROUTE APPLICATN_ROUTE No Source Table No Source Table No Source Table ER_INTVW_EVAL ER_INTERVIEW ER_INT_EVL_LNG GVT_PRIO_LANG GVT_PRIO_TBL GVT_VETPREF_LNG GVT_VETPREF_TBL New/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify New New New New Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify © Copyright Oracle Corporation 2005. The new Manage Hire functionality in release 8. screening.Recruiting Solutions 8. interview. a Ready to Hire status meant that an applicant could be handled by an HR specialist and hired. during the upgrade process applicants with a status of 080-Ready to Hire will be upgraded to a status of 071-Offer Accepted. offer. This status has been added to allow for a transitional stage between Offer and Ready to Hire.

All rights reserved.9 Upgrade Supplemental 8/4/2006 HRS_HRAT_COUNT HRS_INTEVLCT_LG HRS_INTEVLRN_LG HRS_INTEVLRT_LG HRS_INT_ATCH HRS_INT_CTG_TBL HRS_INT_EVAL HRS_INT_EVL_CTG HRS_INT_EVL_DFN HRS_INT_EVL_RMD HRS_INT_EVL_RSN HRS_INT_EVL_RTG HRS_INT_LTR HRS_INT_LVL_LNG HRS_INT_LVL_TBL HRS_INT_NOTE HRS_INT_RTG_TBL HRS_INT_SCHED HRS_INT_SEQ HRS_INT_STS HRS_LAUNCH_TMP HRS_OFFER HRS_OFFER_STA HRS_OFF_ATCH HRS_OFF_CMPNT HRS_OFF_C_LNG No Source Table ER_INT_EVLCT_LG No Source Table ER_INT_EVLRT_LG No Source Table ER_INT_EVL_CATG ER_INTVW_EVAL ER_INTERVIEW ER_INT_EVL_CATG ER_INT_EVL_DEFN ER_INT_EVL_RCMD ER_INT_EVL_RSNS ER_INT_EVL_RTG ER_INTERVIEW No Source Table No Source Table No Source Table ER_INT_EVL_RTG ER_INTVW_SCHED ER_INTERVIEW No Source Table ER_INTVW_STATUS ER_INTERVIEW No Source Table OFFER JOB_REQUISITION HR_OFFER_STA No Source Table OFFER_CMPNT_TBL OFFER_CMPNT_LAN OFFER JOB_REQUISITION OFFER_DTL New Replace/Modify New Replace/Modify New Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify New New New Replace/Modify Replace/Modify New Replace/Modify New Replace/Modify Replace/Modify New Replace/Modify Replace/Modify Replace/Modify HRS_OFF_DTL © Copyright Oracle Corporation 2005. 12 .Recruiting Solutions 8.

All rights reserved.9 Upgrade Supplemental 8/4/2006 HRS_OFF_LTR No Source Table OFFER JOB_REQUISITION OFFER_COMM No Source Table OFFER JOB_REQUISITION OFFER_STATUS No Source Table No Source Table OFFER_TYPE_LANG OFFER_TYPE_TBL ER_QSTNSET_QSTN ER_QSTN_SET_LNG ER_QSTN_ANS_TBL ER_QUESTION_LNG ER_QSTN_SET_TBL ER_REQ_QUESTNS POSN_APPLIEDFOR GVT_APPL_CONSID GVT_PSN_APPLFOR POSN_APPLIEDFOR ER_POSN_STATUS ER_INTERVIEW No Source Table No Source Table No Source Table REC_STATUS_TBL ER_ROUTE_STATUS APPLICATN_ROUTE ER_ROUTE_STATUS RUN_CNTL_PRT_CE No Source Table New Replace/Modify HRS_OFF_NOTE HRS_OFF_NOT_LNG New Replace/Modify HRS_OFF_STS HRS_OFF_STTS HRS_OFF_SUB_WL HRS_OFF_TP_LNG HRS_OFF_TYPES HRS_QSET_QSTN HRS_QSTNSET_LNG HRS_QSTN_ANS HRS_QSTN_LNG HRS_QSTN_SET HRS_QSTN_TBL HRS_RCMNT HRS_RCMNT_JOB HRS_RCMNT_LTR HRS_RCMNT_STS HRS_RCM_INT HRS_RCM_JOB_STS HRS_RCM_LTR_LNG HRS_REC_STATDEC HRS_REC_STS_TBL HRS_RTE_DTL_STS HRS_RTE_STS HRS_RUN_CE HRS_RUN_CR_JOB New New Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify Replace/Modify New New New Replace/Modify Replace/Modify Replace/Modify Replace/Modify New © Copyright Oracle Corporation 2005.Recruiting Solutions 8. 13 .

14 .9 Upgrade Supplemental 8/4/2006 HRS_RUN_EC HRS_RUN_PRI_PLC HRS_RUN_SCR HRS_SCR_HIST HRS_SCR_RSLT RUN_CNTL_PRT_EC No Source Table No Source Table No Source Table ER_SCR_RESULTS Replace/Modify New New New Replace/Modify © Copyright Oracle Corporation 2005.Recruiting Solutions 8. All rights reserved.

an application message notifies HRMS (via integration broker). this component controls the integration with HRMS via the Manage Hire functionality. Thus.Recruiting Solutions 8. when that process is complete. the Hire process marks the boundary between Recruiting Solutions and HRMS (Develop Workforce). In Recruiting Solutions 8. HRS_HIRE Applicants in “ 90. When an applicant is moved to the Ready for Hire status.Ready to Hire” Status are selected from HRS_RCMNT and HRS_JOB_OPENING tables and inserted in to HRS_HIRE table during upgrade. the actual Hire functionality now takes place entirely within the HRMS functional domain. 15 . and the applicant is hired via the Manage Hires component in Developer Workforce. TABLE/FIELD MAPPING OLD TO NEW SCHEMA Key table changes are listed here. In particular. HRMS notifies Recruiting Solutions. New/Modify HRS_HIRE is a new table. in a sense.9 Upgrade Supplemental 8/4/2006 Business Objects The Business Objects component handles data that intersects directly with HRMS.9. Table Name Description Hire Table. All other table changes are a result of the rename or high-level key change. APPLICANT_TYPE is set to ‘E’ and HIRE_TYPE is set to ‘W’ where APP_PER_STATUS is ‘A’ or ‘N’ in HRS_APPLICANT table © Copyright Oracle Corporation 2005. This table contains recruitment data for applicants in Ready To Hire status HRS_RCMNT and HRS_JOB_OPENING tables are the source tables for HRS_HIRE upgrade. Please see Appendix 1 for further information about the implications of this architectural change. An applicant progress through statuses until they reach Ready for Hire. All rights reserved. In previous releases. New APPLICANT_TYPE and HIRE_TYPE fields are updated from HRS_APPLICANT table. applicants were. as is appropriate based on standard business processes. and HRMS tables were updated directly. “hired” from within the Recruiting Solutions product.

16 . New HRS_HIRE_HST This is the archive table for HRS_HIRE table.9 Upgrade Supplemental 8/4/2006 APPLICANT_TYPE is set to ‘I’ and HIRE_TYPE is set to ‘H’ where APP_PER_STATUS is ‘E’ in HRS_APPLICANT table The EMPLID is updated from HRS_APPLICANT table for the corresponding HRS_PERSON_ID in HRS_RCMNT table.Recruiting Solutions 8. Supports hire setup to choose what data can be transferred to HR during Hire New © Copyright Oracle Corporation 2005. Hire Counter table HRS_HIRE_CNTR Counter table for Hire sequence. All rights reserved. New HRS_MNG_HIR_STP Manage Hire Setup table.

3/8. In additions. All rights reserved. New © Copyright Oracle Corporation 2005. TABLES MAPPING OLD TO NEW SCHEMA Key table changes are listed here. The table below documents those changes. a remapping of some old statuses/values to new values being used in Release 8.9.3/8.9. This necessitated. changes in the structure Interviews between release 8. Recruitment Interview Letter table HRS_INT_LTR (8) INTERVIEW. INTERVIEW. HRS_APPLICANT and HRS_APP_PROFILE are the source tables for HRS_RCM_INT upgrade. HRS_RCM_INT (8) Interviews are selected from INTERVIEW and inserted into HRS_RCM_INT with a status code of ‘010’ during the upgrade. HRS_APPLICANT and HRS_APP_PROFILE are the source tables for HRS_RCM_INT upgrade. UPG_ER_STATUS.8 necessitated differences in the upgrade path.Recruiting Solutions 8. New/Modify HRS_RCM_INT is a new table. among other things. the upgrade path described is from Release 8.9 Upgrade Supplemental 8/4/2006 Interviews The structure of Interviews (part of the Applicant Tracking component) was modified to align with the new architecture of Recruiting Solutions in Release 8. Table Name (Path) Description Recruitment Interview table. HRS_RCMNT. 17 . APP_DT and JOB_REQ_NBR. New Only the most recent interview row from INTERVIEW is retained if there are multiple interviews with a RECOMMENDATION of Y for the same APPLID. Unless otherwise noted. HRS_RCMNT.8.0 and releases 8.

New Previous STATUS_CODE values are mapped as per the data entered on the upgrades page UPG_ER_STATUS © Copyright Oracle Corporation 2005. HRS_APPLICANT and UPG_ER_STATUS are the source tables for HRS_INT_STS upgrade.9 Upgrade Supplemental 8/4/2006 HRS_INT_SCHED (8) APP_INTVW_TIMES. If INTVW_RATING_OVER = ‘3’ then it is set to ‘3’ If INTVW_RATING_OVER = ‘2’ then it is set to ‘4’ If INTVW_RATING_OVER = ‘1’ then it is set to ‘3’ HRS_INT_EVAL (8) If RECOMMENDATION = ‘F’ Then set RECOMMENDATION = ‘3’ New If RECOMMENDATION = ‘I’ Then set RECOMMENDATION = ‘4’ If RECOMMENDATION = ‘O’ Then set RECOMMENDATION = ‘5’ If RECOMMENDATION = ‘R’ Then set RECOMMENDATION = ‘2’ Interview Status Table. New INTERVIEW table RATING is set to ‘2’ if it is blank before this table is upgraded. HRS_RCMNT. HRS_INT_STS (8) INTERVIEW. HRS_APPLICANT and HRS_RCM_INT are the source tables for HRS_INT_EVAL upgrade.Recruiting Solutions 8. INTERVIEW. All rights reserved. 18 . HRS_RCMNT and HRS_APPLICANT are the source tables for HRS_INT_SCHED upgrade. HRS_RCMNT.

HRS_INT_CTG_TBL Gets descriptions from ER_INT_EVL_CATG where SELECTED = ‘Y’ Replace/Modify Interview Evaluation Categories table HRS_INT_EVL_CTG ER_INT_EVL_CATG and HRS_INT_CTG_TBL tables are the source tables for HRS_INT_EVL_CTG upgrade. Replace/Modify ER_INT_EVL_RSNS rows are selected where SELECTED = ‘Y’ © Copyright Oracle Corporation 2005. Replace/Modify Interview Evaluation Template HRS_INT_EVL_DFN ER_INT_EVL_DEFN is the source table for HRS_INT_EVL_DFN upgrade. Replace/Modify Interview Evaluation Recommendation HRS_INT_EVL_RMD ER_INT_EVL_RCMD is the source table for HRS_INT_EVL_RMD upgrade Interview Categories Setup Table Replace/Modify ER_INT_EVL_CATG is the source table for HRS_INT_CTG_TBL upgrade. Interview Evaluation Reasons Replace/Modify HRS_INT_EVL_RSN ER_INT_EVL_RSNS is the source table for HRS_INT_EVL_RSN upgrade. 19 . All rights reserved.Recruiting Solutions 8.9 Upgrade Supplemental 8/4/2006 Interview Evaluation Categories Ratings HRS_EVAL_CATG (8) HRS_INT_EVAL is the source table for HRS_EVAL_CATG upgrade.

Recruitment Interview Table Replace/Modify Replace/Modify HRS_RCM_INT ER_INTERVIEW. HRS_RCMNT. 20 . All rights reserved.8 only) ER_INT_EVLRT_LG and HRS_INT_EVL_RTG are the source tables for the HRS_INTEVLRT_LG upgrade. Replace/Modify Get Descriptions and Rating from ER_INT_EVL_RTG where SELECTED = ‘Y’ Interview Evaluation Template Ratings HRS_INT_EVL_RTG ER_INT_EVL_RTG and HRS_INT_RTG_TBL are the source tables for HRS_INT_EVL_RTG upgrade Replace/Modify Rows are selected where ER_INT_EVL_RTG SELECTED = ‘Y’ Interview Evaluation template related Lang HRS_EVL_DFN_LNG ER_INT_EVL_LNG is the source table for the HRS_EVL_DFN_LNG upgrade Replace/Modify Setup Interview Categories Related Lang HRS_INTEVLCT_LG (8.9 Upgrade Supplemental 8/4/2006 Interview Rating Setup Table HRS_INT_RTG_TBL ER_INT_EVL_RTG is the source table for HRS_INT_RTG_TBL upgrade. HRS_APPLICANT and HRS_APP_PROFILE are the source tables for the HRS_RCM_INT upgrade. New © Copyright Oracle Corporation 2005.Recruiting Solutions 8.8 only) ER_INT_EVLCT_LG LNG is the source table for the HRS_INTEVLCT_LG upgrade Interview Rating Setup Related Lang HRS_INTEVLRT_LG (8.

New © Copyright Oracle Corporation 2005. All rights reserved. HRS_RCMNT and HRS_APPLICANT are the source tables for the HRS_INT_EVAL upgrade Replace/Modify Interview Evaluation Categories Ratings HRS_EVAL_CATG ER_INTVW_EVAL. 21 . HRS_RCMNT and HRS_APPLICANT are the source tables for the HRS_INT_SCHED upgrade. Replace/Modify Interview Evaluations HRS_INT_EVAL ER_INTVW_EVAL. HRS_APPLICANT and HRS_APP_PROFILE are the source tables for the HRS_INT_LTR upgrade New Interview Schedule HRS_INT_SCHED ER_INTVW_SCHED. HRS_RCMNT.Recruiting Solutions 8. HRS_APPLICANT and HRS_INT_EVAL are the source tables for HRS EVAL_CATG upgrade.9 Upgrade Supplemental 8/4/2006 Interview Letters HRS_INT_LTR ER_INTERVIEW. HRS_RCMNT and HRS_APPLICANT are the source tables for the HRS_INT_EVAL upgrade Replace/Modify Interview Status HRS_INT_STS ER_INTVW_STATUS. HRS_RCMNT.

Job Opening Locations. All rights reserved. but also continuous job openings for positions that are constantly in need of filling or in which turnover is consistently high and recruiters do not want to constantly open new requisitions.Recruiting Solutions 8. Previously GVT_RQSN_POSN. Previously GVT_RQSN_OPNGS. Table Name Description Job Opening table. Note that row-level security around Job Openings has changed significantly.9 Upgrade Supplemental 8/4/2006 Job Opening The Job Opening component handles data related to job openings and screening. In Recruiting Solutions 8.9.” This now includes not only standard job requisitions. HRS_JO_LOC This table supports multiple locations for each job opening. Job Opening Positions. Replace/Mod Field JOB_REQ_NBR is converted from a char(6) to number(15). HRS_JO_RQMT Job opening standard requirements. Screening has also been opened up in Recruiting Solutions 8. 22 . Please see Appendix 1 for further information TABLES MAPPING OLD TO NEW SCHEMA Key table changes are listed here. All other table changes are a result of the rename or high-level key change. Previously JOB_REQUISITION. so that many of the concepts and functionality that previously were only available to Federal/government installations of Recruiting Solutions are now available to commercial installations as well. a job opening can now support multiple positions. In addition. New/Modify HRS_JOB_OPENING Job opening type is added to support non-requisition based openings. Replace/Mod Replace/Mod Replace/Mod © Copyright Oracle Corporation 2005.9. the concept of a job requisition has been expanded to allow for more flexibility in the definition. tracking and filling of an “open job. HRS_JO_POSN This table supports multiple positions for each job opening.

HRS_JO_ACMP Previously JOB_RQMT_ACCOMP. It allows overwriting of the scoring methodology. HRS_JO_EDUC_EXP Previous JOB_REQ_EDUC_EX. All rights reserved. ER_STS_FSCR_TBL and. HRS_JO_SCR_SUMM It is not necessary to have a job code or a job opening to perform screening. which can be used when applicants apply generically. Job opening answers requirements. HRS_JO_QSTN Previous ER_REQ_QUESTNS. HRS_JO_SCR_CMP Previously JOB_RQMT_COMP. Replace/Mod Replace/Mod © Copyright Oracle Corporation 2005. This allows screening to be done for job postings that do not have a job code defined.9 Upgrade Supplemental 8/4/2006 Previously GVT_RESN_JOBCD Job opening competency requirements. Job opening education and experience requirements. HRS_JO_CMP Requirements are now associated with the job opening rather than the screening level. Replace/Mod Associates screening levels to template. Previously JOB_RQMT_COMP. GVT_RQSN_JOBCD Job opening competency screening criteria. HRS_JO_SCR_LVL Previously JOB_RQMT_TBL. Job opening accomplishment requirements. and not to any specific jobs. The recruitment template defaults the screening levels from the screening template into this table.Recruiting Solutions 8. It also allows for the flexibility of defining screening criteria without a job opening. Job Opening Question. 23 . New Replace/Mod Replace/Mod Replace/Mod Replace/Mod Replace/Mod Partially represents JOB_RQMT_TBL and GVT_RQSN_JOBCD. HRS_SCREEN_TBL Screening setup including scoring methodology including transmutation and percentage calculation. HRS_JO_ANS Previous ER_REQ_ANSWERS.

All rights reserved. New Replace/Mod Replace/Mod Replace/Mod Replace/Mod Replace/Mod Replace/Mod Replace/Mod Replace/Mod Replace/Mod HRS_JO_SCR_EDEX Replace/Mod HRS_JO_SCR_ANS Replace/Mod HRS_JO_PST_DSCR Replace/Mod HRS_JO_PST_DST Replace/Mod © Copyright Oracle Corporation 2005. HRS_JO_TMPL Previously ER_REQ_TMPL_TBL.Recruiting Solutions 8. Job opening education and years of experience screening criteria. Previously ER_REQ_ANSWERS. HRS_JO_POSTING Previously JOB_REQUIS_TYP and also merges in federal record GVT_JOB_POSTING. Instead it is linked to the posting. Job opening template. HRS_JO_SCR_QSTN Previously ER_REQ_QUESTNS. Job opening screening questions for screening criteria. You can have multiple posting entities. Previously JOB_REQUIS_TYP. Previously JOB_REQ_EDUC_EX. HRS_SCR_TMPL Screening template used to default into job opening screening summary. Previously JOB_REQ_DESCRS. Recruitment template. Job Opening Description Types. HRS_JO_TMPL_PG Previously ER_REQ_TMPL_PGS Posting template for job opening. HRS_JO_DSC_TYP Previously ER_REQ_DESCR_TP. HRS_JO_SCR_ACMP Previously JOB_RQMT_ACMP. This is no longer identified directly with the job opening. Instead it is linked to the posting. Job opening answers to screening questions in screening criteria. Job opening template sections.9 Upgrade Supplemental 8/4/2006 Job opening accomplishment screening criteria. HRS_RCRT_TMPL Previously ER_RCRT_TMPL. HRS_JO_TMPL_SCT Previously ER_REQ_TMPL_PGS Job opening template pages. HRS_JO_PST_TMPL Previously GVT_VA_OPTIONS. 24 . This is no longer identified directly with the job opening.

Recruiting Solutions 8. hiring manager. All rights reserved.9 Upgrade Supplemental 8/4/2006 HRS_JO_TEAM Captures team members for interview. 25 . ER_REQ_INTVW_TM and JOB_REQ_STATUS will be upgraded to this table. and interested party teams. HRS_JO_EXP Previously ER_JOB_REQ_EXP Replace/Mod Replace/Mod Replace/Mod Replace/Mod © Copyright Oracle Corporation 2005. recruiter. Replace/Mod HRS_TEAM HRS_TEAM_MEMBER HRS_JO_NOTE HRS_JO_ATCH HRS_JO_NAME New New New New Replace/Mod Previously GVT_RQSN_NAMES Job Opening Status. Team description Team members of the team Notes for the job opening Attachments for the job opening Candidate name requests for the job opening. HRS_G_JO_PRI Previously GVT_RQSN_PRI_PL Job Opening Replacements. HRS_JO_RPL Previously ER_REQ_POST_RPL Job Opening Expenses. HRS_JO_STS Previously ER_REQ_STATUS Job Opening Priority Placement.

Tracks Resolution Statuses of Logs. or had to customize to integrate with a different vendor. In the past. Job Boards. TABLES MAPPING OLD TO NEW SCHEMA Key table changes are listed here. this integration had to be “hardcoded” so that customers either used the delivered integration/vendor. For each Resume number row in RP_QUEUE_APP a new HRS_AL_LOG_ID value is added Resume Extract Log Resolution table. 26 . and PreEmployment Checks. consistent method for integrating with external vendors. With Recruiting Solutions 8. Table Name Description Resume Extraction Log Table. XML files and transformation layers provide the mapping from vendor systems into Recruiting Solutions. All other table changes are a result of the rename or high-level key change. and provides a flexible.9.9 Upgrade Supplemental 8/4/2006 Open Integration Framework The Open Integration Framework is new to Recruiting Solutions 8.9.Recruiting Solutions 8. On Upgrade HRS_RESOLUTION field value is set to ‘30’ – Unresolved with error. New/Modify Previously group of Resume Queue tables RP_QUEUE_APP RP_QUEUE_PHN HRS_AL_LOG RP_QUEUE_WRKEXP RP_QUEUE_EDU Replace/Mod PS_HRS_AL_LOG E HRS_AL_LOG_ID is a new key field. customers have the choice of which vendor they would like to use for Resume Extraction. All rights reserved. HRS_AL_LOG_RES_ID is the key field For each row of HRS_AL_LOG_ID in HRS_AL_LOG table new HRS_AL_LOG_RES_ID is added. HRS_AL_LOG_RES Replace/Mod © Copyright Oracle Corporation 2005. and a configuration file (produced by the vendor) allows for vastly simplified and faster vendor integration set up.

Applicant pre employment status table.Recruiting Solutions 8. The ‘N’ status is upgraded to ’Fail’ and ‘Y’ status is upgraded to ‘Pass’ Merchant accounts table Replace/Mod HRS_MERCH_ACCT Stores information about accounts that are tied to merchants. Previously ER_APP_PREEMPLH Replace/Mod HRS_APP_PREMPLD Replace/Mod HRS_APP_PREMPLH HRS_PREMPL_PERS_ID is new Key field ADJUDICATION_STS field size is increased from 1 to 50 characters. All rights reserved. Previously ER_APP_PREEMPLD HRS_PREMPL_PERS_ID is new Key field Contains summary status information for pre-employment requests for applicants. HRS_SUBSOURCE_DESC is a new field which was previously SPECIFIC_REFER_SRC on ER_REFERRAL.9 Upgrade Supplemental 8/4/2006 HRS_AL_LOG_SRCE Resume Extraction Log Source. Contains summary status information for pre-employment subrequests for applicants. 27 . Previously MERCHANT_ACCT Referral Sub Source Table. Previously PS_ER_REF_SUBCAT Replace/Mod HRS_SUBSOURCE New numeric Filed HRS_SOURCE_ID is added and Previous REFERRAL_SOURCE value is upgraded to corresponding numeric values Sub Source Language table Replace/Mod HRS_SUBSRCE_LNG Previously ER_REFSBCAT_LNG HRS_ACTYPE_LNG Replace/Mod New HRS_ACTYPE New HRS_AL_LOG_EXTR RE Log Extractor Tracking New © Copyright Oracle Corporation 2005.

9 Upgrade Supplemental 8/4/2006 HRS_AL_LOG_MAIL Resume extraction Log Mail table New HRS_AL_LOG_NOTI Resume extraction Log Notification table New HRS_ASCREEN_LNG AutoScreen Table New HRS_ASCRN_APCLS AutoScreening AppClass New HRS_ASCRN_SCRN Auto Screening . 28 .Recruiting Solutions 8.Screening New HRS_AUTOSCREEN AutoScreen Table New HRS_DM_CAT DataMapping Category New HRS_DM_CAT_LNG DataMapping Category Language New HRS_DM_KEY Data mapping Key Table New HRS_DM_KEY_LNG Data mapping Key Language Table New HRS_DM_MAPDEFN Data Mapping Definition Table New HRS_DM_MAPD_LNG Data Mapping Definition Language table New HRS_DM_RUNCTL Datamapping Run control table New HRS_DM_UNMAPPED New HRS_DM_VAL_SUGG New HRS_DUPE_CRIT New © Copyright Oracle Corporation 2005. All rights reserved.

Recruiting Solutions 8. All rights reserved. 29 .9 Upgrade Supplemental 8/4/2006 HRS_DUPE_MAP New HRS_DUPE_MPRCS Duplicate Merge Process New HRS_DUPE_PERSON Duplicate Set Person Matches New HRS_DUPE_PRCS Duplicate Find/Merge Process New HRS_DUPE_SET Duplicate Set New HRS_EMAIL_ATTCH New HRS_EMAIL_SETUP Email Setup New HRS_EXTPOST_STS External Posting Status New HRS_EXTPST_HIST External Posting History New HRS_GVA_TRK_HST USA Job Tracking Table New HRS_G_VA_TRK USA Job Tracking Table New HRS_HROI_COUNT Unique ID Counter Table New HRS_HROI_LOG Integration Log Table New HRS_HROI_LOG_2 New HRS_HRXML_PSTLI New New HRS_HRXML_PSTLO New © Copyright Oracle Corporation 2005.

30 .9 Upgrade Supplemental 8/4/2006 HRS_JBBRD_VNDR Job Board Vendor Extensions New HRS_OI_VALMAP Integration Values New HRS_POST_LOG Job Board Transaction Log New HRS_PREMPL_VNDR New HRS_REGCODE_TBL New HRS_RESLOAD New HRS_RESLOAD_JOB New HRS_RESLOAD_RES New HRS_RESLOAD_SRC New HRS_RESMAIL_RC New HRS_RESUME_VNDR Vendor Resume Extension New HRS_SOA_SRV SOA Service View New HRS_SOURCE_SITE New HRS_SUP_INFO New HRS_TGROUP New HRS_TGROUP_LNG New © Copyright Oracle Corporation 2005. All rights reserved.Recruiting Solutions 8.

Recruiting Solutions 8.9 Upgrade Supplemental 8/4/2006 HRS_TG_SERVICE New HRS_VENDOR Vendor Table New HRS_VENDOR_LNG Vendor-Transaction Language Table New HRS_VNDR_TRANS Vendor-Transaction Table New HRS_XML_STRING New HRS_XSLT XSLT Table New HRS_G_RCR_DSCR Recruiting Standard description table. All rights reserved. 31 . Previously GVT_RECR_DESCR Replace/Mod © Copyright Oracle Corporation 2005.

4. Job Agent results from 8.8 are not upgraded (Job Agent Profiles are). 32 . 5.9 introduces the concept of Applicant lists.3/8.8 has been incorporated into Recruiter Find Applicants search (and Automatch no longer exists under Setup) All searches in 8.9 Upgrade Supplemental 8/4/2006 Common Components The Common Components component handles data and transactions that intersect or interact with all or multiple other components through the Recruiting Solutions system. Applicant Lists as well as installation data. Table Name Description Common Components Counter table New/Modify HRS_HRS_COUNTER New Automatch Job opening table This table links searches to job openings. thus refreshing all results and will notify applicants of any matches to establish a new baseline. Due to extensive changes in Job openings and the search engine itself – any job agents will be re-run after upgrade. New © Copyright Oracle Corporation 2005. HRS_AM_JO JOB_REQUISITION. TABLE/FIELD MAPPING OLD TO NEW SCHEMA Key table changes are listed here. General notes: 1.Recruiting Solutions 8.9 are associated with an owner (either an EMPLID or an HRS_PERSON_ID) and all searches must have a name 8. ER_SRCH_SAVED and ER_AM_REQ_TBL are the source tables for HRS_AM_JO upgrade. Approvals (see next chapter). 3. Please see Appendix 1 for a note about Counters 2. it includes Search (including automatch and job agent). Saved applicant search results from any previous release will be upgraded to a new list. All rights reserved. Automatch search from 8.

Rule 3: For each Automatch search that does NOT have a search name associated NOR a Recruiter on the job Requisition. Rule 4: For each Automatch search that DOES have a search name associated but does NOT have a Recruiter on the job Requisition. a row will be created using the search name and the owner will be the Recruiter of the Job requisition. a row will be created using a constructed search name of ‘UPG89’ + Job opening number and a search owner as specified on the upgrades defaults page. This logic also applies to the creation of rows in HRS_SRCH_SAVED. All rights reserved. New © Copyright Oracle Corporation 2005. a row will be created using the search name and a search owner as specified on the upgrades defaults page. 33 . PSOPRDEFN and ER_AM_REQ_TBL are the source tables for HRS_SRCH_SAVED upgrade. Rule 2: For each Automatch search that DOES have a search name associated. a new row will be created using a constructed search name of ‘UPG89’ + Job opening number and the owner will be the Recruiter of the Job Requisition. Saved Search Table HRS_SRCH_SAVED JOB_REQUISITION.9 Upgrade Supplemental 8/4/2006 Rule 1: For each Automatch search that does NOT have a search name associated.Recruiting Solutions 8.

All rights reserved. New Applicant Lists table HRS_LIST ER_SRCH_RSLTAPP and ER_SRCH_RSLTS are the source tables for the upgrade of HRS_LIST.9 Upgrade Supplemental 8/4/2006 Rows are upgraded with a new key based on the logic above in HRS_AM_JO. ER_AM_STS_TBL and JOB_REQUISITION are the source tables for upgrade of HRS_PRF_STS. HRS_LIST and HRS_APPLICANT are the source tables for the upgrade of Replace/Modify © Copyright Oracle Corporation 2005. 34 .Recruiting Solutions 8. Replace/Modify Rows are selected from ER_SRCH_RSLTS Where AUTOMATCH_IND = ‘N’ (as these are the saved search results) Applicant List Entries table HRS_LIST_APPL ER_SRCH_RSLTAPP. JOB_REQUISITION. PS_HRS_APP_PROFILE and HRS_APP_NAMES are the source tables for the upgrade of HRS_AM_RSLT HRS_AM_RSLT Rows are upgraded with a new key based on the logic above in HRS_AM_JO. HRS_PRF_STS Rows are upgraded with a new key based on the logic above in HRS_AM_JO. Automatch Results table ER_AUTOMTCH_RES. HRS_APPLICANT. Replace/Modify Status Code Preferences table ER_AUTOMTCH_RES.

HRS_PRF_JOBCODE As ALL searches in 8. © Copyright Oracle Corporation 2005.9 must have a name. All rights reserved. 8/4/2006 Job Openings tied to Search Results HRS_SRCH_RSLTJO ER_SRCH_RSLTREQ and ER_SRCH_RSLTS are the source tables for the upgrade of HRS_SRCH_RSLTJO. Replace/Modify Job Agent Location Preferences table ER_PRF_LOC.9 must have a name. Replace/Modify Job Agent Jobcode Preferences table ER_PRF_JOBCODE.9 Upgrade Supplemental HRS_LIST. HRS_APPLICANT and HRS_PRF_LOC ER_APP_REGISTER AR are the source tables for HRS_PRF_LOC upgrade. HRS_APPLICANT and ER_APP_REGISTER are the source tables for HRS_PRF_JOBCODE upgrade. Replace/Modify As ALL searches in 8. 35 . the name of the applicant job agent search upgraded will be defaulted to the first 20 characters of the applicants email address. HRS_APPLICANT and ER_APP_REGISTER are the source tables for the upgrade of HRS_AGNT_PROF. the name of the applicant job agent search upgraded will be defaulted to the first 20 characters of the applicants email address. Replace/Modify Job Agent Profile HRS_AGNT_PROF ER_AGNT_PROFILE.Recruiting Solutions 8.

9 status codes. Per the Enterprise HRMS Upgrade documentation and the steps below. TABLE/FIELD MAPPING OLD TO NEW SCHEMA Approval Tables Deleted in 8. these tables do not have a corollary in Recruiting Solutions 8.9) Open (Approved) NEEDS APPROVAL Open (Approved) IN APPROVAL PROCESS 1. Run upgrade process. Table Name HR_OFFER_DAT HR_OFFER_STA Description Contains workflow status information for the HR Offer Request transaction Job Offer Approvals table This record is a child of HR_OFFER_DAT and is used to store data about each step of the workflow approval process for an Offer Request.9 APPROVAL STATUS (PRE 8. customers should approve or deny any approval in progress prior to upgrade.9. Because of the wholesale change in the approval process and the adoption of the Approvals Framework. in order to increase functionality and flexibility in the approval process for job openings and offers. Status Code 8. 36 . Any approval requests that are still in Needs Approval and In Approval Process will be converted to Open (Approved) status. New/Modify/Deprecated Deprecated Deprecated HR_DEV_REQ_STA Job Requisition approvals table Deprecated © Copyright Oracle Corporation 2005. Approval Value Mapping The approval status values below will be converted into the following 8. Because there is a large differential between the previous approvals structure and the new structure. All rights reserved. a new approvals framework has been introduced. either approve or deny all Needs Approval and In Approval Process approval requests. Approval in progress will not be upgraded to a corresponding status but will simply be moved to Open (Approved).9 The following tables were used in the approvals process as it existed in previous releases.Recruiting Solutions 8.9 Upgrade Supplemental 8/4/2006 Common Components: Approvals In Recruiting Solutions 8. 2.9 and the data is not upgraded as it is no longer relevant. Prior to running upgrade.

please see the Red Paper Recruiting Solutions 8. The primary changes in ERP are related to modifications made to bring it into alignment with the new Recruiting Solutions architecture. All rights reserved. The integration of ERP with North American Payroll (for awards) via Integration Broker remains essentially similar to past versions. For further information about setting up that integration.9 Payroll for North America Integration Setup. available on Customer Connection.9 Upgrade Supplemental 8/4/2006 Employee Referral Program (ERP) The ERP component handles data related to the tracking of employee referrals of applicants to job openings and awards associated with successful referrals.Recruiting Solutions 8. BUSINESS_UNIT CLOSE_DT COMPANY DEPTID DESIRED_START_DT ENCUMB_DT_INDC JOBCODE LOCATION HRS_JOB_OPENING_ID OPENINGS_CNT OPENINGS_TARGET OPEN_DT POSITION_NBR PROJECTED_FILL_DT SETID_DEPT STATUS_CODE STATUS_DT 37 . TABLE/FIELD MAPPING OLD TO NEW SCHEMA Key table changes are listed here. Record JOB_REQUISITION Field Map to Record HRS_JO_I Field BUSINESS_UNIT CLOSE_DT COMPANY DEPTID DESIRED_START_DT ENCUMB_DT_INDC JOBCODE LOCATION JOB_REQ_NBR OPENINGS_CNT OPENINGS_TARGET OPEN_DT POSITION_NBR PROJECTED_FILL_DT SETID_DEPT STATUS_CODE STATUS_DT © Copyright Oracle Corporation 2005.

All rights reserved.9 Upgrade Supplemental 8/4/2006 WC_COUNCIL_ID JOB_REQUIS_TYP JOB_REQUIS_DT_TYP JOB_REQ_NBR REQ_OPEN_DT REQ_CLOSE_DT POSITION_DATA BUSINESS_UNIT CLASS_INDC COMPANY CONFIDENTIAL_POSN DEPTID EFFDT EFF_STATUS FTE JOBCODE JOB_SHARE KEY_POSITION LOCATION ORGCODE ORGCODE_FLAG POSITION_NBR POSITION_POOL_ID POSN_STATUS REG_REGION REG_TEMP SHIFT UNION_CD JOB ACTION HRS_JOB_I2 HRS_POSN_DTA_I2 HRS_JO_POST_I WC_COUNCIL_ID HRS_JO_PST_TYPE HRS_JOB_OPENING_ID OPEN_DT CLOSE_DT BUSINESS_UNIT CLASS_INDC COMPANT CONFIDENTIAL_POSN DEPTID EFFDT EFF_STATUS FTE JOBCODE JOB_SHARE KEY_POSITION LOCATION ORGCODE ORGCODE_FLAG POSITION_NBR POSITION_POOL_ID POSN_STATUS REG_REGION REG_TEMP SHIFT UNION_CD ACTION © Copyright Oracle Corporation 2005.Recruiting Solutions 8. 38 .

39 .Recruiting Solutions 8. All rights reserved.9 Upgrade Supplemental 8/4/2006 ACTION_REASON BAS_GROUP_ID BEN_STATUS BUSINESS_UNIT COMPANY DEPTID EMPL_CLASS EMPL_STATUS EMPL_TYPE FTE FULL_PART_TIME GRADE JOBCODE JOB_INDICATOR LOCATION PAYGROUP POSITION_NBR REG_REGION REG_TEMP STD_HOURS EMPLOYMENT HIRE_DT LAST_DATE_WORKED REHIRE_DT TERMINATION_DT HRS_EMPLOYMT_I ACTION_REASON BAS_GROUP_ID BEN_STATUS BUSINESS_UNIT COMPANY DEPTID EMPL_CLASS EMPL_STATUS EMPL_TYPE FTE FULL_PART_TIME GRADE JOBCODE JOB_INDICATOR LOCATION PAYGROUP POSITION_NBR REG_REGION REG_TEMP STD_HOURS HIRE_DT LAST_DATE_WORKED REHIRE_DT TERMINATION_DT © Copyright Oracle Corporation 2005.

) MANAGE HIRES In Recruiting Solutions 8. in 8.” Offers upgraded from HRMS 8.9 PeopleBooks and Peoplesoft Enterprise PeopleTools PeopleBooks. including: • • set up and activation of gateway. setup of (or use of delivered) role queries and Hire notifications For details about setting up Hire functionality. the Hire process has changed significantly. OFFERS Customers upgrading from HRMS 8. In order for applicants that are ready to be hired to appear in the Workforce Administration Manage Hires functionality. or to 1000. 2. (Counter values below 1000 are reserved for Recruiting Solutions system data. All rights reserved. 40 . At the bottom of the page.9. it may be possible for the system to attempt to insert duplicate counter values as the value autoincrements. please refer to the Peoplesoft Enterprise Talent Acquisition Manager 8.01 have been given the Offer Component and Component Type of BASE. whichever is higher.9 Upgrade Supplemental 8/4/2006 Appendix 1: Important Notes SYNCHRONIZING COUNTERS Recruiting Solutions 8. To synchronize the values on the Last Assigned Ids page with the current maximum values in the tables: 1.01 will need to create an Offer Component and Offer Component Type of BASE in order for upgraded offers to be visible.01. an offer only consisted of a single “component. the appropriate setup must be completed. click the Fix Counters button. etc. it now makes use of application messages and the Integration Broker. Navigate to Set Up HRMS>Install>Product and Country Specific>Recruiting Installation and click on the Last Assigned Ids tab. therefore. For more information on setting up Offer Components and Offer Component Types.Recruiting Solutions 8. otherwise. message channels. please refer to the Peoplesoft Enterprise Talent Acquisition Manager 8. This is because the concept and structures for Offer Components and Offer Component Types was introduced in HRMS 8. This will set counter values either to the maximum current value existing.9 makes use of counters in a number of tables to provide unique key values.9 PeopleBooks. © Copyright Oracle Corporation 2005. It is important that the values on the Last Assigned Ids page accurately reflect the current maximum counter value. domains.3. The current or starting value of these counters is tracked on the Last Assigned Ids page (HRS_INST_CNTRS). nodes.

© Copyright Oracle Corporation 2005. only one Applicant Name per application is allowed. this functional status was indicated by 080-Ready to Hire.9 Careers page.9. In previous releases. users cannot enter multiple.9 Upgrade Supplemental 8/4/2006 STATUSES MAPPING In Recruiting Solutions 8. a new status has been delivered: 071 – Offer Accepted. status 080-Ready to Hire has been mapped to 071-Offer Accepted as part of the upgrade process. This information was not captured in previous releases.9 via the upgrade.9. For information on setting up Sites and Site security. makes use of the concept of Sites. Because in RS 8. Therefore. An applicant in this status has indicated they have accepted the offer. the current effective date name is used as the Applicant Name. As part of System Data. applicants will only be visible in the results of an applicant search (Recruiting>Find Applicants) if they have a recruitment row. This includes Site row level security. through which applicants can search and apply for jobs. in RS. please refer to the Peoplesoft Enterprise Candidate Gateway 8. if they have submitted an application or resume (the application or resume need not be tied to a specific job opening). which will determine which job openings are visible to an applicant utilizing a particular Site. a default Site (SITE ID = 1) is delivered. the data can no longer be modified. phone and/or email address) will not be visible in the results of a Find Applicant search.9. All rights reserved. this interim status is necessary so that a Recruiter or other administrator can make any adjustments prior to setting the applicant to Ready to Hire status. FIND APPLICANTS In Recruiting Solutions 8. that is to say. Manage Applicants functionality. please consult PeopleBooks). and in PS HRMS 8. 41 . effective dated rows for each application. APPLICATION LAST UPDATED BY In Recruiting Solutions 8. SITE SECURITY The Recruiting Solutions 8. the applicant will appear in the Manage Hires component (for more information on the Manage Hires process.9. Because of the changes in the Hire process in RS 8.9.Recruiting Solutions 8.9.9 PeopleBooks. Applicants who only have profile information (name. Once in Ready to Hire status. and the applicant is ready for hire processing. For rows coming into 8. the last user to update an application is displayed in the Last Updated By field. address. this site definition has a delivered value for Row Security that will probably not be valid for your installation.9 the data for an applicant in 080-Ready to Hire status is no longer editable. the value presented here will be the userid that is used for access during the upgrade process. the applicant information is pushed to the HRMS system via application messaging. in the upgrade process. APPLICANT NAME In Recruiting Solutions 8.

9 upgrade logic the system will first look to see if.9 Upgrade Supplemental 8/4/2006 APPLICANT PHONES In previous releases. CONTRACT DATA APPLICATION DATE In previous releases.9 makes use of the new.3 opened this field and made it editable and non-required (in 8. However. for each row (applicant) in APPLICANT_DATA. no phone type was associated with this number. the application date associated with an applicants Contract Data (APP_CNT_DATA. the two tables were not kept synchronized in any fashion.APP_DT is left blank (NULL). in the 8. the field has been included on the record HRS_APPLICANT. it was stored in APPLICANT_PHONE. The value is not used elsewhere in the Recruiting Solutions application.). more flexible field HRS_PERSON_ID. the number in APPLICANT_DATA is added to HRS_APP_PHONES with a phone type of Home.PHONE along with a phone type (Home.APP_DT with the value from APP_CNT_DATA. For detailed information on how to set up Job Opening security.Recruiting Solutions 8.PHONE.9. the number was stored in APPLICANT_DATA. the field was again not editable).9 PeopleBooks. However. this is the primary ID field for applicants. etc. please refer to the Peoplesoft Enterprise Talent Acquisition Manager 8. the upgrade process will populate HRS_APP_CNTRACT. Because there is no phone type associated with the number in APPLICANT_DATA. If no row exists for that applicant in APPLICANT_PHONE. When entered via Self Service. applicants will be issued a new HRS_PERSON_ID. APPLICANT ID Recruiting Solutions 8. the HRS_APP_CNTRACT. the number in APPLICANT_DATA is not moved over to the new record (HRS_APP_PHONES). All rights reserved..9 provides row level security on Job Openings.APP_DT. and the previous field APPLID is no longer used. post-release of Recruit Workforce 8. and the value from previous releases populated there. and the possibility of overwriting data needed to be avoided. an applicant’s phone number might be stored in one of two places.g. for those customers who may have a need for this historical information. The set up and implementation of row level security in HRMS and Recruiting Solutions has changed significantly in Release 8. however. an invalid value in 8. DEFAULT JOB POSTING TEMPLATES © Copyright Oracle Corporation 2005. so it was possible to have numbers in APPLICANT_DATA not reflected in APPLICANT_PHONE and vice versa. If the value there is NULL. users can only see Job Openings for which they have row level security access via one of the documented methods. If the applicant has one or more rows in APPLICANT_PHONE.9.8. Recruit Workforce>Applicant Data). To alleviate this situation. depending on where the information was entered.APP_DT) was populated from the application date of the application itself and was not an editable field. If the number was entered via administrative pages (e. JOB OPENING SECURITY Recruiting Solutions 8. Office.APP_DT will be populated with the most recent application date value for that Applicant. This can lead to situations where the value of APP_CNT_DATA. As part of the upgrade process. 42 . a row exists in APPLICANT_PHONE.

9.9 Upgrade Supplemental 8/4/2006 In previous releases. the concept of the Job Opening Posting Template has been significantly expanded and has been included as one of the values on the Recruitment Template. 43 . All rights reserved. Because this data did not exist in previous releases to be upgraded. a value of ‘1000’ has been defaulted for Job Opening Posting ID on the Recruitment Template page: This Job Opening Posting Template has the following set up: © Copyright Oracle Corporation 2005. In 8. Resume Template.Recruiting Solutions 8. the Recruitment Template included values for several other templates (Requisition Template. etc.).

the previous Posting has a section that does not map to one of the selected Requisition Pages to Include in the template.HRS_JO_DESCR_TYP. the correct sections can be selected. but the Description Type in the Job Posting Information displays as Invalid Value (since the value that it is attempting to display is not activated for that template). simply modify the Template to include that section by selecting the appropriate checkbox for that value. the data is not lost. Navigating to the Job Opening Posting Template being used by this job posting.Recruiting Solutions 8. The description for each description type is: HRS_JO_DSC_TYP HRS_JO_DESCR_TYP Description 44 © Copyright Oracle Corporation 2005.9 Upgrade Supplemental 8/4/2006 In some cases. specifically. . When that occurs.field HRS_JO_PST_DSCR. The correct this situation. All rights reserved. the Posting information from the previous release cannot be dynamically mapped to the new Job Opening Posting Template. The value for the job posting in question can be found in the record.

However. & Work Schedule Qualifications Responsibilities How CTAP &/or ICTAP May Apply How to Claim Vet Preference Who May Apply LOCATIONS AND SETID/BUSINESS UNIT When defining a location.Benefits. 45 . In previous versions when adding a location to an application (as a Desired Geographic Location or Preference). so that one is able to enter a Location that is not tied to the same SetID to which the Business Unit is tied. All rights reserved.Recruiting Solutions 8. there is no referential integrity enforced between the selected Business Unit and Location.9 Upgrade Supplemental 8/4/2006 B C D E H I L M O P Q R T V W Basis of Rating Closing Statement Department Marketing Statement Equal Employment Opportunity How To Apply Other Information Conditions of Employment Major Duties Org Marketing Statement Pay. SetID is included as part of the key and as a required field in the setup. the user selects a Business Unit (required) and then selections a location. For example: © Copyright Oracle Corporation 2005.

© Copyright Oracle Corporation 2005.DESIRED_LOCATN2 prior to upgrade to ensure that referential integrity requirements are met.BUSINESS_UNIT and APPLICANT_DATA. manually copy your attachments to the new ftp location. enter the actual URL you will be using for the Resume Attachments Type in the URL field. Although the data is brought over in the upgrade so as not to be lost. 46 . the locations noted are tied to SetID TQGEN.9. you will have to manually delete attachments from the old ftp location. you can see that Business Unit GBIBU has been selected. For example. Because this referential integrity is enforced in RS 8. or was attached in Applicant Data. In this release. Set the URL “HRS_APP_ATCH” to point to this new ftp location. For Mohomine attachments. resume attachments will be stored in one location regardless of whether the resume came from Resume Processing. Navigate to PeopleTools > Utilities > Administration > URLs. In this release. If you have non-Mohomine attachments on an ftp server and require them to be relocated. Once the migration process is completed on the production environment.9 Upgrade Supplemental 8/4/2006 In the above.DESIRED_LOCATN1 and APPLICANT_DATA. it is not considered valid data and so is not displayed for use in the application. For conversion purposes. attachments are stored on a ftp server. Navigate to Setup HRMS > Upgrade > Define Defaults > Product Defaults. Apply Online. FILE ATTACHMENTS The URL field is only pertinent if you are using Mohomine Resume Processing. Product Related. Recruiting. the destination of your attachments cannot be changed. The upgrade process will move all the Mohomine attachments to this URL destination. GBIBU does not have a relationship with SetID TQGEN. However. It is recommended that analysis be performed on the relationship between APPLICANT_DATA. if in the previous release. only those Desired Geographic Preferences that meet that integrity displayed. All rights reserved. which should be same as the URL setup on the upgrade defaults page for Mohomine resume attachments. then in this release the attachment destination should also be an ftp server.Recruiting Solutions 8. under the Resume Attachments type. Setup the URL on the recruiting page before running the upgrade process. which is associated with SetID SHARE. This location is specified in Set Up HRMS. Attachment Types.

It will be necessary to manually un-post all active postings prior to upgrade commencement and then re-post them in accordance with the Customer's Open Integration Framework configuration after upgrade completion.Recruiting Solutions 8. All rights reserved. Candidates could then view these job postings at the third party sites and obtain information about the jobs in which they were interested as well as the manner in which these jobs could be applied for. Once posted. © Copyright Oracle Corporation 2005. The posted job information included details (a URL) describing how to access the Applicant homepage of the Enterprise installation so the entire third party application process could be seamless. When upgrading from previous releases to Oracle Enterprise Talent Acquisition Manager Release 8.9 Upgrade Supplemental 8/4/2006 POSTING TO THIRD PARTY JOB BOARDS Previous releases of Talent Acquisition Manager allowed for the one-way posting of Job Opening information to (external) third party job boards. 47 . the job postings existed in isolation from the PeopleSoft Job Requisition management system.9 and higher there is no support for the automatic upgrade of job posting information transferred to third party job boards in terms of earlier release functionality.

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