HO CHI MINH CITY UNIVERSITY OF INDUSTRY INTERNATIONAL FACULTY BUSINESS ADMINISTRATION DIVISION

BSBADM503A

Business Administration

SUBJECT: BSBADM503A STUDENT NAME: LeBaHiep LECTURER: PhamVanQuyet I.D STUDENT: 0738248 CLASS: DBA 10B

Student’name: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

Table Of ontent
Conference Purpose.........................................................................................................4 Appropriate budget estimate................................................................................................5 GANTT chart for timelines.................................................................................................6 Draft program aligns with purpose......................................................................................7 Relevant participants identified (i.e. professional groups, etc)...........................................8 Time of conference arranged...............................................................................................8 Venue of conference – show specification listings of at least 3 venues..............................8 Source of speakers/presenters identified.............................................................................9 Special needs of participants anticipated (eg diet, disability, technology)........................10 Promote - what, when, where, how and why.....................................................................11 TASK TWO: PROMOTE THE CONFERENCE..............................................................12 An Outline of Your Target Audience................................................................................12 A list of magazines, journals, newspapers where you will place advertisements.............12 Australasian Journal of Special Education........................................................................12 Australian Journal of Education articles............................................................................12 A flyer to advertise the conference....................................................................................12 Include on the GANNT chart when publicity material will go out ..................................13 TASK THREE: ORGANISE THE CONFERENCE.........................................................14 Program details – sample program with detailed sessions & break times.........................14 Entertainment - outline of functions planned, where, when..............................................15 Invite and brief speakers – write letters to invite and instruct repreparation , submission requirements, then a second letter to invite speakers , confirm dates, travel, accommodation, check in, program, any special needs ( e.g. technology, diet, children, partner needs etc ) .............................................................................................................18 Invite participants – list of groups (names) covering letter or flyer or some means of enabling delegates to register, registration form................................................................21 Confirm transport, venue and accommodation with airline/hotel – faxes or letters confirming dates, times, check in, ect................................................................................22 Special needs – a list of any special needs of delegates with an action column stipulating who will organize this, with whom....................................................................................23 Registration procedures – letter of confirmation to delegates and instruction for registering on the day.........................................................................................................25 TASK FOUR: CO –ORDINATION CONFERENCE PROCEEDINGS..........................28 A detailed outline of registration procedures on the day for administration staff.............28 Outline of contingency procedures – one speaker is unable to arrive until later in the day ...........................................................................................................................................28 Provide a checklist and staff allocation to cover the day‘s proceedings...........................29 TASK FIVE – FOLLOW UP CONFERENCE PROCEEDINGS....................................31 Prepare a checklist to finalize payment for all services.....................................................31 Write a letter of thanks for presenters / speakers at the conference..................................31 Write an evaluation questionnaire to be given to delegates..............................................33 Prepare a short report on questionnaire recommendation for future conference...............34 Page 2

Student’name: LeBaHiep BSBADM 503A

Class:DBA10B 10/23/2011

ASSESSMENT CHECKLIST...........................................................................................35 REFERENCES..................................................................................................................38

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equipment and services. business community. Page 4 . and the development of environmentally sound waste management business. to establish and strengthen contacts between the interested parties. public groups. Some of the more common purposes are to: • • • • • • • • Co-ordinate Activities Build Morale Secure Agreement Brief Staff/Clients Solve a Problem Exchange Information Initiate Policy Product Launch The Conference Objective Plan Conference is to support and promote the transfer and exchange of best practices and experience. to present new developments.PLANS THE CONFERENCE. industry managers. Conference Purpose The purpose of a conference may be for a variety of reasons.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 TASK ONE. to attract attention of investors. Purpose and objectives of conference clarified. government officials and mass media to the issue of waste management.

if attendees are being flown in. does it need to be close to the workplace or far away from the busy workplace ($20.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Appropriate budget estimate.000). boards. ($10. • Location: How far are attendees travelling. ($20. mics. Speaker fee: the selection speakers who have much good skills communication with attendants..000). Page 5 .000). screens.000). Hollow Square. Banquet Style. flipcharts ($10. The following points should be decided prior to searching for a conference venue. how far from the nearest airport.. audio.000). as you should always inspect a venue prior to booking it. Board Room. Facilities: The presenter facilities eg speakers. visual aids.000). Class Room. Capacity: Theatre.000. Preparing a check list of the conference facilities and requirements that will narrow the selection to appropriate venues for the conference. Accommodation: Whether the accommodation will be required close to the conference facilities ($ 10. ($20. UShaped. Venue Selecting the correct Venue may require the most time. Ticket: give kind of tickets fit with attendant‘s required. • • • • • All costing for conference about $90.

Task Monday 5 Oct 20xx Tuesday 6 Oct 20xx Wednesday 7 Oct 20xx Location Capacity Facilities Accommodati on Speaker Ticket Page 6 .Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 GANTT chart for timelines.

.. electronic whiteboards… • Catering: lunch and tea breaks. I think that is a special program to introduce. Business arising from the minutes: developing product launches and solve problem. Press release 5. Page 7 . So to the conference is finished to the following elements. boardroom. • Ticket… BOARD MEETING AGENDA 1. Chairman declares the meeting open 2. • Booking the venue: Wattle room.. • Hiring and setting up equipment: audio – visual equipment.. dinner. ballroom. Date and time of next meeting 10. Apologies 3. Correspondence in: 6. microphone.. Accommodation: 9. exchange information and solve problem in the developing product launch so we should establish a clear program for planning the conference.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Draft program aligns with purpose. menus… • Facilities : • Accommodation • Speaker: keynote speaker and speaker. Minutes of the previous meeting 4. Catering: 8. Reports: 7. • Hiring furniture : tables and chairs • Layout of room: small syndicate rooms. tape recorders.. Close of meeting. Banksias room.

e. It is started from 8h Monday to 17h Wednesday. Time of conference arranged. Venue of conference – show specification listings of at least 3 venues. professional groups. Kent Institute of Business and Technology and a some of Australian National College of English (ANCE) from that will help for the conference better. Plan the conference will be organization in three days from Monday to Wednesday.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Relevant participants identified (i. etc) The participants can attend the conference involve: the manager of small or big business of all organization in the Australia such as Australia Taxation Office and Australia Business Number… Besides that can invite organize as Edith Cowan University. Page 8 .

00 Room Board Price $ 600 Presenter David Suzuki Jasper Pik Requirements Microphone Lectern . they can discuss and get the most comfortable ideas. Source of speakers/presenters identified I think that I will choice David Suzuki is keynote speaker. besides that Jasper Pik is speaker and the number of people will assist for David Suzuki in the conference as. Screen and Chairs… it can help the conference take place advantage and success for attendant members. broadcast.00 Wattle $ 400 Jenny Green I think that I will choice Boardroom for the conference with the following reason: Because this is a room which has much good equipment such as Microphone. but not limited to the classroom. I understand the event will be videotaped and recorded for the purpose of being used and distributed in various formats by the Exchange Information And Developing Product Launch purposes only. 10. this is the most specific room because it’s a room only get attendant member who is management the largest business. Event: Exchange Information and Developing Product Launch Date: 5 . Banksias Room and Boardroom to organist conference.7 October 20xx Place:Boardroom My name’s David Suzuki a presenter/speaker for the above event. OHP Screen Chairs in rows. Jenny Green and other people. Page 9 . Chairs in circle (Round table discussion). THE KIND OF ROOM FOR THE CONFERENCE THREE DAYS : From Monday to Wednesday Time 8.00 Banksias $ 500 9. this is a person will be presentation about the plan will be implement in Plan the Conference.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 I think that I will choice Wattle Room. including. Screen Chairs in rows. television (including UCTV.

and agree to be bound by it. their employees and representatives against any and all claims arising out of my presentation. Plan The Conference will not use my materials for commercial and for-profit purposes. Page 10 . claims of copyright infringement. the Internet (including webcasts and podcasts). but not limited to. and any other communications medium currently existing or later created. As the speaker I retain complete and full intellectual property rights to my materials that are part of the talk being videotaped. to videotape. audiotape. Signed __________________________________________Date:__________ Address:__________________________________________________________ City/State/Zip:____________________________________________________ Phone (_____) ______________________________Fax (______) E-mail:____________________________________________________________ Special needs of participants anticipated (eg diet. disability. record. and misrepresentation. and to use it in the formats and for the purposes stated above. technology) Plan the conference had used many special types of equipment to increase in solving the problem and developing products launch. I agree to indemnify and hold harmless Plan the Conference. fully understand its meaning and effect. I give my permission and authorize Plan the Conference. and satellite).Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 cable. from that improve the quality the products and increase the most better job. edit or otherwise reproduce my presentation. defamation. including. photograph. I declare I have read the above. Plan The Conference retains the right not to use the footage for other than archival purposes.

Page 11 . there should be plenty of personnel to help attendees and presenters with any needs they may have. and can contact number with everyone. or procure last minutes audio visual equipment. If necessary get photos or description what you are buying. Some organizers may wish to hand out evaluations to get an idea of how the conference is received by attendees. freebies such as brief cases.what. projectors. The day conference. when. Make sure to have a clear idea of whom to consult if any issues arise during the conference. package the conference with discount airfares. Ensure everyone knows where and when sessions are and how to find them as provide a map or written instruction. And the conference will provide lunch include accommodation. how and why I think that Plan the Conference should be necessity is to know exactly what you want. make sure everyone what size and composition the food portions are. and other audio visual equipment before the conference to make sure everything is in working order. Special Equipment: make sure to test computers. specific events which they are booked. internet connections. and make sure everyone know what technology will be available and software used. besides that can get the following questions. where. The organizer may need someone to make replacement badges. • What would you like to promote products? • Where will you want to promote products? • When do you want to promote products? • How do you want to promote products? • Why do you want to promote products? The conference can arrange food such as lunch and morning and afternoon tea. and hire cars and a trip to a local tourism venue…to advertising and promote the products . get cash to make change for registration. timings. Promote .Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 To identify specialist of attendees so Plan the Conference can use much special equipments which will help them solve the problem can happen in the conference and while has the problem occur they can prevent it the most effect by that equipments and the conference had use the following equipments. The last conference can send them a letters confirming accommodation.

Journal.custhelp. • Australasian Journal of Educational Technology Australasian Journal of Special Education Australian Journal of Education articles • The Australian Journal of Indigenous Education Magazine • Teacher: The National Education Magazine • ACER National Register of Independent Schools of a Magazine Subscription • Independence Magazine Subscription Newspaper • NIE the West Australia Newspaper in Education A flyer to advertise the conference THE AUSTRALIAN EDUCATION JOURNAL Address : Melbourne VIC 3010 Australia Tel : +61393444505 Fax :+61393493204 Web : http://unimelb. newspapers where you will place advertisements I can use a kind of tools to advertise for the conference to attract some of business and some organize to from that get for conference successfully. from that can help the conference have many idea other and will improve status of the conference also help solving problem and developing launch products better. journals.com Page 12 . A list of magazines.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 TASK TWO: PROMOTE THE CONFERENCE An Outline of Your Target Audience Plan the conference can choice different attendees as the manager. business and all co-ordination and organize of Adelaide City in Australia .

Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Include on the GANNT chart when publicity material will go out Time 1 October 20xx 2 October 20xx 3 October 20xx 4 October 20xx Journal Magazine Newspaper Flyers Page 13 .

• Budgeting Determine which expenses will be assumed by the conference or attendees Create a balance sheet listing expenses for all functional areas of the conference as staff time. suite) Page 14 . double. • Booking + selecting a destination Determine if there are any goals or needs that might make a particular destination more preferable Choose a convenient location base.) Determine the type and number of guest rooms needed (singles... +finding the right hotel Determine the type of hotel that will best suit (resort. ages of attendees and any special needs Determine meeting dates. entertainment.) Consider the size of the conference.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 TASK THREE: ORGANISE THE CONFERENCE Program details – sample program with detailed sessions & break times I can establish program for plan the conference to sure the conference happen better. accommodation.. • Preplanning Determine the meeting purpose (board meeting. marketing expenses. food and beverage.. registration and production of meeting material. Build in a contingency fund forunanticipanted. Avoided date that coincide other business or holiday Plan entertainment and recreation needs Prepare a timeline for producing invitations.. event promotion. I can use tools including conference planning guide. meeting hotel. attendee’s time.

Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Choose a hotel with facilities that meet your need as sleeping meeting room. The program planning process should begin after the following steps have been completed: • • • The conference has the program: music. relax program. city maps.outline of functions planned. travel.. The audience profile has been determined as: business manager.. U – shapes. Keep in mind the comfort of attendees. transportation information. private organize and other people…. you can create an almost infinite number of possible designs. • Food & beverage +Planning the meal Generally allow 30 to 40 minutes for breakfast. 45 to 60 minutes for lunch and 20 minutes for dinner Plan on two cups of coffee per person for a morning break and one cup of coffee / tea per person during an afternoon break. size and usage of meeting rooms and the times they are needed Range of acceptable rates. Page 15 . Consider hotel service that will enhance the stay of special guest or VIP. +submitting meeting Preferred dates and optional date Number and types of guest rooms Number. where. when.. • Meeting room setup + Hollow square + E – shape.. Planning the Program In planning the conference program. + Theater + Schoolroom – Classroom • Audiovisual Equipment • Contract Entertainment . This is an important process because even high-quality sessions can lose their value if the program is not properly planned... +inspecting the site Use the Internet to view sites and contact the local convention for material includes facility descriptions... The number of participants has been estimated.

and receive conference information. we will establish plan and has procedure to registration for the attendees. A well-planned program interrelates the above three factors with conference events. Opening Session. which may feature a keynote speaker. Ceremonies. Most conferences have an opening session. • • • Where will we go to travel? When will we go to travel? Who are the participants? When we had identified the above purpose is necessary. and scheduling to serve your conference. All conferences need a registration period even if all conferees are reregistered. A keynote speaker. These sessions permit conferees to learn more about the conference or its sponsors and can also make first-time attendees feel welcomed. Orientation. should energize and set the tone for the remainder of the conference or at least for the day. Your mission here is to design the best combination of events. musical groups. award presentations. pick up conference materials. and event scheduling. such as an officer or local member of the sponsoring association or local officials. presentation methods. This is the procedures will be registration for attendees in the program. Other speakers may be used instead of or with the keynote speaker. film presentations. Events Registration. Many conferences schedule one or more orientation sessions. presentation methods. if one is invited. Sydney …to business manager can be comfortable travel.Student’name: LeBaHiep BSBADM 503A  Venue Class:DBA10B 10/23/2011 We can choice venue to travel with professional venue as the beautiful Beach in Adelaide City. or other exciting Page 16 . This is the procedures will be implement in the program to travel. Besides that we can give program clearly for traveling as. Attendees must still check in.

Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 events may be part of the opening session. Vary events between those with no alternatives and those that offer choices: Conferees like choices. and choices • Page 17 . shop. Speech Skit Work Groups Scheduling • When overnight accommodations are required. purchase conference items. you may schedule a trip as part of conference business. Free time is simply any break period of more than thirty minutes when conferees have time to do what they want. schedule registration periods and events after hotel check-in is available and before check-out is required: When this is not practical. check out. be sure to arrange for safe storage of luggage and schedule free time for check-out. For example. or to prepare for an upcoming event. These trips are usually scheduled for entertainment purposes or to provide a convenient way of visiting local attractions. They provide a period for people to talk and to meet each other and the association's officers or local officials. attend exhibits. Receptions can vary greatly in their degrees of formality. Receptions. to keep attendees from wandering. or simply prepare for a special part of the conference program. Presentation Methods • • • • • • • • • Clinic Colloquy Debate Interview Pane Role Playing. Free time. The energy level of your group will be extremely high at this time. Tours/field trips. followed by or preceded by a session at the conference site to discuss the tour. Free time allows conferees to take care of business matters. All opening sessions should include a welcome address. However. These events are particularly helpful in providing networking time for large conferences. Receptions can be used to entertain. a tour of a model facility could be planned.

program. prices. schedule free time: A conference day is longer than a normal work day. diet. David Suzuki Date : 5 . 6 . travel. Spread intense sessions: Follow an intense session with free time or a lighter session. accommodation. Large groups need more time for networking than smaller groups: Allow for adequate networking time in your schedule so participants can learn from each other and from conference staff. 7 October 20xx Time : 8. and sometimes more draining. children. stimulating sessions prevent sluggishness Schedule breaks in between sessions: This has been mentioned before but is worth mentioning again. partner needs etc ) INVITATION FORM PLAN THE CONFERENCE Dear : Mr. submission requirements. any special needs ( e. Schedule sessions with stimulating presentation methods after lunch : Energy levels are lowest after lunch. When a conference lasts longer than a day.00 am Page 18 . technology. check in. Invite and brief speakers – write letters to invite and instruct repreparation . and service time: Your conferees will appreciate this and it will help to keep your conference on schedule. When conferees are "on their own" for lunch.g.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 • • • • • • should be available to accommodate different skill and experience levels. provide information about restaurants. then a second letter to invite speakers . confirm dates.

7 October 20xx Time : 8.Student’name: LeBaHiep BSBADM 503A Venue : The Board Room . 1st Floor in Adelaide City Reason : the meeting about solving the problem and developing launch product WRITER: SECRETARY. 1st Floor in Adelaide City Reason : the meeting about solving the problem and developing launch product Class:DBA10B 10/23/2011 Require: Prepare document involve as reporting about financial. 6 .00 am Venue : The Board Room . INVITATION FORM PLAN THE CONFERENCE Dear : Mr. Page 19 . job management WRITER: SECRETARY. Jasper Pik Date : 5 .

David Suzuki Page 20 .Student’name: LeBaHiep BSBADM 503A CONFIRMATION FORM PLAN THE CONFERENCE My name’s David Suzuki Date : 5 .00 am Venue : The Board Room . 1st Floor in Adelaide City Accommodation : Class:DBA10B 10/23/2011 Program : The meeting about solving the problem and developing launch product Special needs : Document reporting the financial and job management WRITER. 6 . 7 October 20xx Time : 8.

WRITER Chairperson install Secretary.7 October 20xx . I am the Chairperson I send this form to Mr.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Invite participants – list of groups (names) covering letter or flyer or some means of enabling delegates to register. REGISTRATION FORM My name’s__________________________________________ Date:____ Address:_________________________________________________________ City/State/Zip:__________________________________________________ Phone (_____) ______________________________Fax (______) E-mail:___________________________________________________________ Page 21 . Jenny Green can arrive right time.6.00 am in the Board room 1st floor in Adelaide City I expect that Mr. Jenny Green to invite his to attendant the meeting to discuss about solving the problem and developing launch product . Jenny Green Please our discussion on 5. The meeting has been scheduled for Monday 5 October at 8. registration form INVITATION FORM PLAN THE CONFERENCE Dear : Mr.

Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Confirm transport. ect FORMAL INVITATION FAX PLAN THE CONFERENCE Event Information Name :_____________________________________________________ Carrier :____________________________________________________ Date :______________________________________________________ City:_______________________________________________________ State :______________________________________________________ Time :______________________________________________________ Venue :_____________________________________________________ Phone :_____________________________________________________ Fax :_______________________________________________________ Email :_____________________________________________________ Approximation Venue Seating Capacity :________________________ Writer : Secretary Page 22 . times. venue and accommodation with airline/hotel – faxes or letters confirming dates. check in.

m. Jasper Pik ( speaker ) . I think that the chairperson will organize the above activities and will organize for any people who have special needs as James Redox. John Parker 3. John Parker.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Special needs – a list of any special needs of delegates with an action column stipulating who will organize this. David Suzuki ( keynote speaker ) 7. • For full day or half a day conferences. CATERING FOR SPECIAL NEEDS • Do not plan for the day’s activities to start before 10 a. allow adequate breaks (a halfhour for morning and afternoon tea) as continence is an issue for some people. ACCOMMODATION • Let attendees/participants know exactly where the wheelchair accessible accommodation is in location to the venue using diagrams. • Allow attendees/participants to choose their own accommodation as they are most familiar with their needs. Many people with disabilities with high support needs cannot be upwardly mobile until later in the day. and Mark Page 23 2. Jenny Green 6. Beverley L. James Redox Action A. Weynton 5. with whom Special need 1. • Arrange for printed and other material to be in an accessible format B. Mark Taylor 4.

and Jenny Green. keynote speaker as David Suzuki... And speaker.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Taylor.. Page 24 .. Jasper Pik.

I congratulation Mr. Responsible: listen and get idea for the above problem. CONFIRMATION LETTER PLAN THE CONFERENCE My Name’s : Now. John Parker had finished the meeting of the company about the subject as solving the problem and developing launch product with responsible is attendee of the meeting. Writer. will have the best good idea in next meeting of the company.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Registration procedures – letter of confirmation to delegates and instruction for registering on the day • • • • Create a Registration Form Manage on Organize all attendee information List of the scale of fees Table curriculum vitae to fill in private information. Chairperson Page 25 . John Parker and hope that Mr. I write this letter to confirm Mr.

________ Ms_______Dr_______Other____ First Name ____________________________________________ Last Name _____________________________________________ Title / Position _________________________________________ Organization ___________________________________________ Address ________________________________________________ City ____________________________________________________ Province _________________________________________________ Country _________________________________________________ Postal Code ______________________________________________ E – Mail _________________________________________________ Tel ______________________________________________________ Fax ______________________________________________________ Language Preference _______________________________________ Special Requirement _______________________________________ Page 26 .__________Mrs.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 I will use Registration Form to guide any attendees to know the way registration to attend the meeting of Plan the Conference the following reason. REGISTRATION FORM Mr.

Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Page 27 .

staffs will require them has special require about the policies of the company and have much idea about that policies from that help the company improve about the policies to fit with currently. Firstly. fax. country and e – mail of them. The last. staffs can ask about address and require them get on the registration form about private information of them as telephone. after that will continue require about positioning of them and the name the company of them to work. Next.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 TASK FOUR: CO –ORDINATION CONFERENCE PROCEEDINGS A detailed outline of registration procedures on the day for administration staff I think that I will use the above registration form to help staff to understand all procedures about registration policy from that will create the working system effective for staffs by the way outline details clearly and explain for them to understand to them can guide everyone implement in registration procedure. city. Outline of contingency procedures – one speaker is unable to arrive until later in the day Page 28 . staff must ask name of person who will registration procedures.

• Page 29 . his motor is damaged now therefore he don’t come right time and he phoned to chairperson said that he will come later. • • • • • • How will effect to the conference? How much risks will happen? How will everyone think about speaker? What will anything strong effect to attendees? How many percent will people accept speaker? How many percent will the conference be success? I can also give a some of details as when the conference will start at 8 am .000) Present the conference appropriate curriculum Discuss coordinator duties/identify coordinator candidates Schedule faculty presentation Determine implementation schedule Determine training and kick off dates. we think it has important for the conference. etc. He expects that he will be sympathetic. we will review that status. Provide a checklist and staff allocation to cover the day‘s proceedings Checklist Initial Meeting with principal • • • • • Staffs Implement 3 Staffs ( $20. but a situation risk happen is speaker when he goes to the conference . if appropriate – may need to conduct with the coordinator Gain agreement to support Business Training program promotion through newsletter articles to attendees. I think that can apply the following way: Firstly. all attendees are inform come right time.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 While the conference is happing has the risk arrive as speaker had come late.

000) volunteers. Confirm program schedule Confirm kick-off and training dates Discuss recruitment strategy. and other community organizations involved with the conference. Obtain information – attendees name. Follow-up includes the signing of alliance agreement.000) • • Page 30 . identify challenges and opportunities. current parent ( $30. schedule recruitment events Determine coordinator’s needs for promotional materials Determine coordinator Business Training of staff communication plan to keep information and problem solving on track • • • • • 3 Staffs ($10. number of person per the conference. grade level.Student’name: LeBaHiep BSBADM 503A • Class:DBA10B 10/23/2011 Determine volunteer recruitment strategy 4 Staffs – brainstorm names.

Sin cerely Page 31 . Confirm program schedule 4.000 Write a letter of thanks for presenters / speakers at the conference LETTER OF THANKS PLAN THE CONFERENCE I am a chairperson is a person presentation for Plan the Conference Now. I write this letter say thank to speakers and presenters who have been attendance the conference and get their idea about the plan develop launch product also solving the problem of the company and from that help the company develop better. Determine implementation schedule 3. Gain agreement to support Business Training program promotion… FINALISE PAYMENT $ 60.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 TASK FIVE – FOLLOW UP CONFERENCE PROCEEDINGS Prepare a checklist to finalize payment for all services TASK 1. I send word thank to everyone and have a good job. Business Training of staff communication plan 5. The last. Obtain information 2. I expect that will have much idea more of speakers about the status developing of the company and I also hope that we will help to develop more strong together.

Student’name: LeBaHiep BSBADM 503A riter Class:DBA10B 10/23/2011 W Chairpers on Page 32 .

6. 1. conference of us? 15. the way train employee of us. of our company 3. How do you think about the way service the staff of our company? 40% 11. 35% 13. Do the products of the 5.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Write an evaluation questionnaire to be given to delegates Questionnaire Excellent Very GoodGood 1. What do you think about 12. 30% 20% Bad Very Bad 15% 5% 5% 10% 20% 15% 10% 15% 10% 10% 35% 15% 10% 26% 20% 25% 15% 23% 10% 10% 25% 12% 5% 10% 15% 10% Page 33 . What favorable did the conference bring 8. How do you feel about the organize 29% 14. How do you think about the Business 20% 10% 40% Training programs? 25% 7. 5. 4. 50% 30% 10% 4. company has to help you satisfaction? 35% 15% 25% 6. 2. 3. 7. How do you think about the 40% 25% 15% conference 2. 17. 30% 10. Employee has knowledge. 8. police and professional? 16. for you? 9.

26% Very Good . Beverley L. Writer: SECRETARY. From that above result by questionnaire survey I think that we should improve many more the way training and solving problem better from that can fit attendee needs. Mark Taylor. 1st Floor in Adelaide City Chairperson : Attendees: David Suzuki ( keynote speaker) . Page 34 . 12% Bad and 10% Very Bad.00 am Venue : The Board Room . John Parker. James Redox. Jenny Green and other people Reason : Discuss about developing launch products and solving problem Result: The questionnaire have had result better with the rate 29% the number of people said Excellent . Weynton. October 20xx Time : 8.7. 23% Good.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 Prepare a short report on questionnaire recommendation for future conference REPORT MEMORANDUM PLAN THE CONFERENCE Date : 5.6. Jasper Pik ( speaker ).

1 1.disabilities.4 An outline of your target audience A list of magazines.2 2.when.8 1. why Task two : Promote conference details 2.4 1.1 2.10 Purpose & objectives of conference clarified Appropriate budget estimate GANNT chart for timelines Draft program aligns with purpose Relevant participants identified Time of conference arranged Venue of conference – show specification listing of 3 venues Source of speakers/ presenters identified Special needs of participants anticipated ( e. where.7 1.3 1. diet.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 ASSESSMENT CHECKLIST Task one : Plan details of the conference 1.6 1.5 1.technology) Promotion – what . newspapers where you will place advertisements One page flyer Include in GANNT chart when publicity material will go out     Tick when complete d           Page 35 . how.g.2 1. journals.9 1.3 2.

where . venue and accommodation with airline/hotel-faxes or letters confirming dates .3 Program details – sample program with detailed session &break times Entertainment – outline of functions planned . program. partner . then a second letter to invite speakers .7   Page 36 . registration form Confirm transport . etc Invite and brief speakers – write letter to invite and instruct repreparation . child) Invite participants – list of groups (names) covering letter or flyer or some means of enabling delegates to register .Student’name: LeBaHiep BSBADM 503A Task three : Organize conference details 3.etc Special needs – a list of any special needs with an action column (hypothetical ) Registration procedures – letter of confirmation to delegates and instruction for registering on the day Class:DBA10B 10/23/2011    3.1 3. travel. when . times.5  3. check in . any special needs ( eg technology . accommodation.2 3. check in .4  3. submission requirements.6 3. confirm dates.

2 5.4 5.1 5.5 Prepare a checklist for any final payments required Write a letter of thanks to speakers Write a minimum of 5 questions for an evaluation questionnaire and state when you will conduct the evaluation Note arrangements for conference papers to be distributed Prepare a short report on questionnaire results & recommendations for future conferences      Page 37 .1 4.2 4.Student’name: LeBaHiep BSBADM 503A Task four : Co – ordinate conference proceeding 4.3 A detailed outline of registration procedures on the day for administration staff Outline of contingency procedures – one speaker is unable to arrive until later in the day Provide a checklist and staff allocation to cover the day’s proceedings Class:DBA10B 10/23/2011    Task five : Follow up conference proceedings 5.3 5.

businesstrainingdirect.accessmylibrary.com/__articles/products/conference~registration ~software http://www.asianwaytravel.berkeley.marriott.htm http://www.regonline.gov/ovc_archives/reports/confguid/planprog.ua/cooperation/eobjective.com.org.ascilite.co.html http://waste.html http://www.html http://www.com.php http://www.meetingtomorrow.com/cms-category/how-to-plan-aconference http://www.haas.edu/MBA/student/How%20to%20Plan%20a %20Conference.au/ http://www.pdf http://www.au/ajet/about/about.theconferenceguide.australianacademicpress.thewest.com/meetings/meeting-planning-services.mi http://www.com/blog/tag/clip-doi-thoai-chao-hoi-bang-tieng-anh/ Page 38 .au/Publications/Journals/ajse/ http://www.uk/index.ncjrs.com.com/archive/5636-australian-journal-ofeducation.htm http://www.com/conferences/conf1.Student’name: LeBaHiep BSBADM 503A Class:DBA10B 10/23/2011 REFERENCES http://nie.