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In partial fulfillment of the requirements for the award of the certificate Of


DR.G.R.DAMODARAN COLLEGE OF SCIENCE Autonomous, affiliation to Bharathiyar University Re-accredited at the “A” Grade level by the NAAC (An ISO 9001: 2008 Certified Institution) Civil Aerodrome post, Avinashi road, Coimbatore – 641004.


DR.G.R.DAMODARAN COLLEGE OF SCIENCE Autonomous, affiliation to Bharathiyar University and Re-accredited at the “A” Grade level by the NAAC (An ISO 9001: 2008 Certified Institution) Civil Aerodrome post, Avinashi road, Coimbatore – 641004.

This is to certify that this project entitled INSTITUTIONAL TRAINING Submitted to Dr.G.R.Damodaran College of Science. In fulfillment of, the requirement for the award of the certificate of INSTITUTIONAL TRAINING Is a record of work done by L.MOHIT AGARWAL (09BBM26)

__________________ Faculty Guide

______________________ Head of the department

Submitted for viva-voce examination held on ______________

_______________ Internal Examiner

__________________ External Examiner


I am grateful to Dr.A.Ponnusamy, MA, M.Phil, PGDPM, DLL, PhD and Principal, Dr.G.R.Damodaran College of Science, Coimbatore, for providing us with all facility to carry out this project successfully. I am thankful to Mr.A.Gnanasekaran, MBA, M.Phil, PhD, and Head of the Department who gave me full support in providing me all support for my project. I wish to thank Mrs.V.Abirami, MBA, M.Phill, Asst.Professor and Department of Business Management, my faculty guide for her valuable guidance, supervision and encouragement throughout the project. I am also grateful to MR.RANJITH, Managing Director of Fortune Labels who gave me such a wonderful opportunity to extend my knowledge in the area of management in his esteemed concern. I wish to record my gratitude to all other staff member of Business Management, my family and friends for their encouragement and support.


Abirami.R.G.G. Place: Coimbatore. M. Asst.R. Date: Signature -5- .V.Professor. MBA. Coimbatore under the supervision of Mrs.DECLARATION I.Damodaran college Of Science.MOHIT AGARWAL hereby declare that the project entitled “VARIOUS DEPARTMENT AND IT’S FUNCTIONS” submitted to the Dr. L. Department of Business Management.Phil.Damodaran College of Science in partial fulfillment of the requirement for the award of the certificate of INSTITUTIONAL TRAINING as a record of original project work done by me in Dr.



The first Indian modernized cotton cloth mill was established in1818 in Calcutta but the mill was not successful.INTRODUCTION TO THE SPINNING INDUSTRY Spinning is the act of twisting fibers into yarn. The duration in which the yarn is spun is called twist. The world cotton cultivation area and cotton production are estimated at around 30 – 31million hectares and 20 million tons respectively. -5- . The next mill names Bombay spinning mill and weaving company was established in 1854 in Bombay. The second cotton mill in Bengal came into existence in 1830. India is the 3rd largest producer of cotton after USA and China. Modern powered spinning originally done by water or stream power but now done by electricity is vastly faster than hand spinning. Yarns are characterized as s-twist or z-twist according to the duration of spinning. Spinning mills was established only after the Second World War.


RANGITH : 2004 : S. THENNAMPALAYAM EXTN. -5- .753.NO.PROFILE OF THE COMPANY Name of the Company Owner of the Concern Date of Establishment Address : FORTUNE LABELS : MR. E-mail : labels@mskindia.2217389. TAMILNADU. POOMBUKAR NAGAR. 0421.F. Phone no : 99522-26888.


Our machine has the capacity to produce 12 coloured label which is the maximum capacity available in the market. Pricing: As an emerging company to overcome the present market with our other competitor we assure that we can give you the best price and especially can tender you the best service at the most as possible as we can. Our production capacity: Per day varies from 100. it produces all kinds of labels.400. Our Capacity: Our labels are manufactures by Mueller machines imported from Switzerland. With 25 years of experience in garment field and we manufacture computerized woven labels for the last 5 years. we mostly do not charge any of that. especially woven labels.ABOUT THE ORGANISATION Fortune Labels is a manufacturing concern.000 pcs according to size. Most companies may charge you the sample charge and for shortage. Prices vary from size to size and depend on the number of colors.000 . -5- .

C.Our Buyers: Our nominated customers are Reliance Trends (Direct from buyer). -5- . Primark through buying house. Sergeant Major. Chennai. We also deal with other customers like SCM Textiles. Karur and Bengalooru.R Garments. B Tex Group and others in Tirupur.

ORGANISATION CHART Managing Director General Manager Pattern Manager Yarn Manager Production Manager Sales Manager Finance Manager Designers Store keeper Superviser Sales Executives Accountants System operators Assistant Machine operators Junior Accountant Labourers Packers clerk Labourers -5- .

PURCHASE DEPARTMENT PURCHASE DEPARTMENT Purchase is one of the important functions in all types of business organization. -5- .

 Getting authorization from the purchase manager. The following steps are used for purchasing cotton:  Material recognition indent. quality. time and they will place an order as soon as possible.  Preparing order based on stock in hand.The list of items to be procured is received by this department along with the schedule of requirement to enable the department to chalk out purchase. COTTON NAME -5- .  Placing the purchasing order. The purchase officer will call for quotation from various manufacturers and suppliers.  Preparing comparative statement of rates. so that production and sales do not suffer. As soon as they receive the quotation the person who is in charge for purchase analyses the sample. All the required components are supplied from time to time. A separate book is maintained for recording indents from the various departments. price.

so that production and sales do not suffer.  Less cost of goods.  Right quantity goods. Program has been done in such a manner that all the required components are supplied from time to time. -5- . The most suitable sample at lowest price is selected for purchase of cotton. Cotton purchase is on the basis of past consumer. Quality of yarn depends upon cotton that has been purchased.Cotton names are  Sankar 4  Sankar 6  Mcv 5  Mech 1  Bunny Before purchasing the goods following consideration are made  Right quality goods.


The main function of the stores department is to store the raw material in storehouse and packing.  To maintain stock of materials in good condition and save from deterioration. The copies of orders placed with the suppliers and the copies of confirmation of orders from them are received. Store register are maintained to make entry of the stock.  To prevent unauthorized person from entering stores.  To report on absolute stock.  To keep proper records to all goods received in and issued out of stores.  To watch the level at stock in hand and replenish stores when required.STORES DEPARTMENT The stores department is controlled by stores manager. -5- . FUNCTIONS  To issue material against a written authority. He should not allow the stock reduce to minimum level. waste and scrap material.  To keep all components and stores items in the correct position. The duty of the store manager is to check whether the quality of the product is equal to the requirement.

spare parts. QUALITY CONTROL DEPARTMENT Quality control is the most essential for any textile industry. The cotton which undergoes many processes like carding. drawing. control over raw material. tools finished goods is possible. This concern is having necessary quality control equipment. It ensures the provisions for the required quantity inventories of the required time with the minimum amount of capital. The quality manager looks of the department efficiently.BOOKS MAINTAINED  Indent  Stores receipt ledger  Daily stores issue book  Stock ledger  Day book INVENTORY OF STOCK CONTROL Since stock control is available. simplex and cone winding is tested by stable length and strength. stores. -5- .

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PRODUCTION DEPARTMENT PRODUCTION DEPARTMENT Yarn formation is the process of converting cotton fiber into a yarn. Both warp and wept. This process is done in production department. The production process flows in a typical systemic arrangement. The production process chart was shown below: PRODUCTION PROCESS Blow room Carding Drawing Comber Simplex -5- . It manufactures yarn running from 20's to 60's counts.

One lap weighs around 21kgs. CARDING The main function of this department is to increase the length and reduce thickness by passing the fibers between 100 closely spaced and relatively moving surface clothed with pointed wires from the filmy web into silver. A material from the mixing department comes in the form that is inappropriate for the next process such as material is not uniform. COMBER -5- .Spinning Cone winding BLOW ROOM Blow room is the first department in the spinning process.The basic purpose of Blow room is to supply clean fiber. contamination maybe present in the material. DRAWING This process is done to enter the yarn uniformity and count variation. This is minimized by doubling and draping the silver. The mixture is cleaned from external impurities and afterwards the cotton is formed in laps.

-5- . The production of simplex depends on the spindle speed. SPINNING The final production process is spinning. These cones are then brought to conditioning plant which produces moisture in cotton. As every process is made aiming the most important process is known as spinning. It helps to remove the short fibers and impurities. It improves the fiber parallelization. SIMPLEX In this department it helps to produce bobbing by draping and to win the bobbing by suitable packages . Designation of this department's worker is cone winder. These cones are final products of the spinning unit. In this process. RECORDS MAINTAINED IN THE PRODUCTION DEPARTMENT. the act is wholly known as spinning unit. The yarn from the ring frame crops is wound on cone suitable for marketing. the fault during the spinning process is dropped out.The unit is using 108 and 124 spindles for their simplex.The combing process helps to search something to find an odd one out. CONE WINDING Cone is prepared in this department.

 Daily report of yarn revealed. stock on packing report.  Daily report of bundling department. -5- . bales. Spinning record  Piece rate record for preparatory department.  Report of delivery of yarn.  Bags.

A special discount is allowed to the customers who purchased more than a fixed quantity in order to encourage them. Saranya Export is selling its product to local customers and they are having excellent market for its yarn. Its main aspect is to satisfy the customer needs and also to increase profit.SALES DEPARTMENT SALES DEPARTMENT Sales department is one of the important departments in any industry. Sales manager of the mill leads sales department. The yarn are sent to North India and certain percentage sold in local for the regular customers like. -5- . They have their own sales depot in Mumbai and Gujarat.

pilferage. SALES INVOICE Sales invoices drawn on the clients are concerned by the accounts department as per the order placed are forwarded in the sales department. Chitra textiles  Lakshmi textiles  Amala textiles  Raj textiles INSURANCE Insurance on goods against theft. storage. Insurance charges will be collected on the full value of a percentage computed by insurance company. WASTE COTTON The waste is sold to different parties. fire natural calamities etc… is arranged at customers cost. The daily waste arises in the monthly statement and is consolidated waste statement. damage. Related to insurance of building and machinery is entered and which is maintained by administrative file. It -5- .

verifies whether the invoices drawn are in accordance with the order and satisfied in all respects the entries are satisfied in all respects the entries are made in the dispatch register against the customer concerned in order to know the balance of the order to be executed or to close the transaction. -5- . In sales in voice "8%of central excise duty" and sales tax is added with total value and sales tax is added with total value of yarn. The tax rate is subject to change.

FUNCTIONS OF THE ACCOUNTS DEPARTMENT:  Recording the business transaction. So this department feels a burden of work.ACCOUNTS DEPARTMENT ACCOUNTS DEPARTMENT Experienced accountant manages the accounts department with his assistance . The accounts department is responsible for the entire accounting process of the organization regarding the recording of transactions.Records of all departments like sales. -5- . purchase and production department are maintained here.

BANK BOOK -5- . wages and suppliers and other creditors.  To pay the salaries. IMPORTANT BOOKS MAINTAINED BY THE COMPANY:  Cash book  Bank book  Bought day book  Sale day book CASH BOOK: In this book cash payment and cash receipt vouchers are recorded on daily basis.  Controlling of funds. The vouchers are numbered serial wise and cash closing balance is calculated on daily basis.  Preparation of trial balance at the end of every three months and profit and loss account and balance sheet are prepared at the end of year. Maintenances of book of accounts and records.

When any amount is withdrawn or deposited in the bank that amount is also recorded in the bank book.This book is maintained for all the bank accounts of the company. -5- . SALES DAY BOOK In this book sale bills are entered and then posted in the customer ledger. When the transaction is recorded in the book of accounts then these balances are posted in the ledger. At the end of month balances are posted in the main ledger. The balances from the bought day book are entered in the relevant supplier ledgers. BOUGHT DAY BOOK The bought day book is maintained for recording the purchases made by the company.

..PERSONNEL DEPARTMENT PERSONNEL DEPARTMENT SALARY ADMINISTRATION Distribution of salary is done on 5th of every month and it is distributed to all the attendance as per the attendance. WORKERS -5- . eligible. deduction etc. leave. allowances.

Every place is cleaned every day. The workers are allowed to avail one day leave in a week. LIGHTING Sufficient and suitable lighting provision is provided at each and every place. So. here canteens are maintained properly. FIRST AID APPLIANCES Containing medical appliances are also maintained properly. -5- . CANTEEN FACILITY According to the factories act. ADVANCE BOOK Separate books are maintained by the cashier for any advances given to worker and staff WELFARE MEASURES CLEANLINESS Factory is kept clean and free from dust. if there are 250 or above workers a canteen should be provided with no profit and no loss basis.In this company there are 274 workers working in the factory out of which 162 are female and 112 are male.

bonus is given to all the workers at the minimum rate of 8. -5- .  Major preparation work  ESIC and PF schemes ESIC = Employment State Insurance Corporation. SECURITY There will be 3 securities in charge in the mill. The company is giving 9%bonus of the salary.  Shift 12midnight to 7 am  Shift 7am to 3.33 and at a maximum rate of 20%. . BONUS As per bonus act.  Shift 3. MAINTENANCE  Attendance registers. mill is functioning on 24hours in 3 shift system. The securities are placed in all entrance and around the mill unit.30pm. the time come in and go out.30pm to 12midnight.WORKING FUNCTION Except general festival and public holidays. They are recording names of person and vehicle number.

 Temporary disablement benefit.  Permanent disablement benefit.  Maternity benefit.  Dependent benefit. UNDER ESIC SCHEME  Sickness benefit extended sickness benefit. -5- .  Disciplinary action.PF = Provident Fund.  First aid and facility.  Labor welfare.


Our training would not have been as useful and informative as it has turned out to be but for the co-operation and interested shown by the staff of prime textile unit.All that I learn in this institutional training practical experience and knowledge about the company and about the departments and its function Training is one of the most important aspects of this degree of business management. -5- .