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Table of Contents
A. B. Organization ................................................................................................................................ 6 1. Procurement ........................................................................................................................ 6 1.1. Purchasing Group ........................................................................................................ 6 1.2. Purchasing Organization .............................................................................................. 6 Master Data ................................................................................................................................ 8 1. Procurement ........................................................................................................................ 8 1.1. Manufacturer Part Number ........................................................................................... 8 1.2. Conditions .................................................................................................................... 8 1.3. Source List ................................................................................................................... 9 1.4. Quota Arrangement ...................................................................................................... 10 1.5. Delivery Address .......................................................................................................... 10 1.6. Vendor Rebate Arrangements ..................................................................................... 10 1.7. Settlement Accounting for Conditions Requiring Subsequent Settlement ................... 10 1.8. Release Strategy with Classification ............................................................................ 14 1.9. Vendor Evaluation ........................................................................................................ 14 Business Processes.................................................................................................................... 14 1. Procurement ........................................................................................................................ 14 1.1. Procurement of Materials and External Services ......................................................... 15 1.1.1. Purchase Requisition ............................................................................................ 15 1.1.1.1. Purchase Requisition Processing .................................................................. 15 1.1.1.2. Purchase Requisition Assignment ................................................................. 15 1.1.1.3. Release Purchase Requisition ...................................................................... 16 1.1.2. Purchasing ............................................................................................................ 16 1.1.2.1. Purchase Order Processing .......................................................................... 16 1.1.2.2. Contract Release Order ................................................................................. 18 1.1.2.3. Release of Purchase Orders ......................................................................... 18 1.1.2.4. Transmission of Purchase Orders ................................................................. 19 1.1.2.5. Scheduling Agreement Delivery Schedule .................................................... 19 1.1.2.6. Transmission of Scheduling Agreements ...................................................... 20 1.1.2.7. Delivery and Acknowledgment Expediter ...................................................... 20 1.1.2.8. Inbound EDI Processing ................................................................................ 21 1.1.2.9. Processing of Shipping Notifications/Confirmations ...................................... 22 1.1.2.10. Transmission of Shipping Notifications ......................................................... 22 1.1.3. Transportation ....................................................................................................... 22 1.1.3.1. Message Transmission for Transport Documents ......................................... 22 1.1.3.2. Transportation Planning and Processing ...................................................... 23 1.1.3.3. Freight Cost Invoicing and Settlement........................................................... 25 1.1.4. Goods Receipt ...................................................................................................... 25 1.1.4.1. Reservation Processing ................................................................................. 25 1.1.4.2. Goods Receipt Processing ............................................................................ 25 1.1.4.3. Goods Receipt Processing with Reference ................................................... 26 1.1.4.4. Automatic Generation of Purchase Orders ................................................... 28 1.1.5. Service Entry Sheet .............................................................................................. 28 1.1.5.1. Service Entry Sheet ....................................................................................... 28 1.1.6. Warehouse/Stores ................................................................................................ 28 1.1.6.1. Stock Placement Processing ......................................................................... 29 1.1.6.2. Difference Processing ................................................................................... 31 1.1.6.3. Confirmation .................................................................................................. 31 1.1.6.4. Return Delivery .............................................................................................. 32 1.1.6.5. Posting Change WM ...................................................................................... 33 1.1.6.6. WM Stock Transfer ........................................................................................ 33 1.1.7. Invoice Verification ................................................................................................ 33 1.1.7.1. Evaluated Receipt Settlement (ERS) ............................................................ 33 1.1.7.2. Invoicing Plan Settlement .............................................................................. 34 1.1.7.3. Inbound EDI Processing ................................................................................ 34 1.1.7.4. Invoice Processing with Reference ............................................................... 35 2 Questionnaire_MM.doc

C.

ValueSAP 1.1.7.5. Invoice Overview ........................................................................................... 36 1.1.7.6. Invoice Release ............................................................................................. 36 1.2. Procurement via Subcontracting .................................................................................. 37 1.2.1. Purchase Requisition ............................................................................................ 37 1.2.1.1. Purchase Requisition Processing .................................................................. 37 1.2.1.2. Purchase Requisition Assignment ................................................................. 38 1.2.1.3. Release Purchase Requisition ...................................................................... 38 1.2.2. Purchasing ............................................................................................................ 39 1.2.2.1. Purchase Order Processing .......................................................................... 39 1.2.2.2. Contract Release Order ................................................................................. 41 1.2.2.3. Release of Purchase Orders ......................................................................... 41 1.2.2.4. Transmission of Purchase Orders ................................................................. 41 1.2.2.5. Scheduling Agreement Delivery Schedule .................................................... 42 1.2.2.6. Transmission of Scheduling Agreements ...................................................... 42 1.2.2.7. Delivery and Acknowledgment Expediter ...................................................... 43 1.2.2.8. Inbound EDI Processing ................................................................................ 43 1.2.2.9. Processing of Shipping Notifications/Confirmations ...................................... 44 1.2.2.10. Transmission of Shipping Notifications ......................................................... 45 1.2.3. Transportation ....................................................................................................... 45 1.2.3.1. Message Transmission for Transport Documents ......................................... 45 1.2.3.2. Transportation Planning and Processing ...................................................... 45 1.2.3.3. Freight Cost Invoicing and Settlement........................................................... 47 1.2.4. Provision of Components ...................................................................................... 48 1.2.4.1. Goods Issue Processing ................................................................................ 48 1.2.4.2. Delivery Processing ....................................................................................... 48 1.2.5. Goods Receipt ...................................................................................................... 51 1.2.5.1. Goods Receipt Processing with Reference ................................................... 51 1.2.5.2. Subsequent Adjustment of Components ....................................................... 52 1.2.6. Warehouse/Stores ................................................................................................ 52 1.2.6.1. Stock Removal Processing ............................................................................ 53 1.2.6.2. Stock Placement Processing ......................................................................... 54 1.2.6.3. Difference Processing ................................................................................... 56 1.2.6.4. Confirmation .................................................................................................. 56 1.2.6.5. Posting Change WM ...................................................................................... 57 1.2.6.6. WM Stock Transfer ........................................................................................ 57 1.2.6.7. Return Delivery .............................................................................................. 57 1.2.7. Invoice Verification ................................................................................................ 58 1.2.7.1. Evaluated Receipt Settlement (ERS) ............................................................ 58 1.2.7.2. Inbound EDI Processing ................................................................................ 58 1.2.7.3. Invoice Processing with Reference ............................................................... 59 1.2.7.4. Invoice Overview ........................................................................................... 61 1.2.7.5. Invoice Release ............................................................................................. 61 1.3. Procurement on a Consignment Basis......................................................................... 62 1.3.1. Purchase Requisition ............................................................................................ 62 1.3.1.1. Purchase Requisition Processing .................................................................. 62 1.3.1.2. Purchase Requisition Assignment ................................................................. 63 1.3.1.3. Release Purchase Requisition ...................................................................... 63 1.3.2. Purchasing ............................................................................................................ 63 1.3.2.1. Purchase Order Processing .......................................................................... 63 1.3.2.2. Contract Release Order ................................................................................. 65 1.3.2.3. Release of Purchase Orders ......................................................................... 66 1.3.2.4. Transmission of Purchase Orders ................................................................. 66 1.3.2.5. Scheduling Agreement Delivery Schedule .................................................... 67 1.3.2.6. Transmission of Scheduling Agreements ...................................................... 67 1.3.2.7. Delivery and Acknowledgment Expediter ...................................................... 67 1.3.2.8. Inbound EDI Processing ................................................................................ 68 1.3.2.9. Processing of Shipping Notifications/Confirmations ...................................... 69 1.3.2.10. Transmission of Shipping Notifications ......................................................... 69 1.3.3. Goods Receipt ...................................................................................................... 70 1.3.3.1. Goods Receipt Processing with Reference ................................................... 70 3 Questionnaire_MM.doc

..........................4...........2......1.................. 75 Return Delivery .1.................6...........2......1.... 1.......................................... 99 Outline Purchase Agreements ..................... 77 Purchase Requisition Assignment ......................... 76 Invoice Verification ..... 1.............. 1.3........... 98 Transmission of Rejections ........................ 101 4 Questionnaire_MM........ 1.2...........4................2.....4............................... 98 Transmission of RFQs ..6.............................................. 83 Inbound EDI Processing ................................................................................................................. 81 Scheduling Agreement Delivery Schedule .........4........3................6............6............................... 1................................ 1.4......4.............................. 84 Transmission of Shipping Notifications ......... 1............7.........3..2............ 92 Invoice Overview ...................................................... 1....5..................5......................................................................................4.............6................. 1.........2.............6....... 1......4.....5................ 1.. 1....................................4......................... 1.........6...................doc ...........1...........4.4............... 1.4............................2.3....................... 1.. 96 Source Administration ........ 1....4.................. 1............5............. 1............................3................4....... 91 Return Delivery ............................2..... 1..... 87 Stock Placement Processing ......4...........................................4......3................. 1....................................4......................4.................................... 96 Invoice Release .1...3............................................4............................4............. 94 Invoice Release ...........................................1........4........... 1....2.. 1............. 83 Processing of Shipping Notifications/Confirmations ............6.........1.2..... 96 Pipeline Withdrawal ....................................9.......... 88 Posting Change WM ................2.................................7..................3....1............................ 1.................................... 1.......4.......................5...................3.............1........................ 100 Transmission of Contracts ......................................... 101 Return Deliveries ........................ 99 Contract Processing ..6.............................. 1............................1........... 85 Goods Receipt Processing ................ 1...................................................................................3............. 77 Purchase Requisition Processing ................................................... 1....................3.. 1.....5..........5........ 1.. 74 Confirmation ...4.......................................1................................................................2............1................3................4.... 82 Transmission of Scheduling Agreements ... 1.................................3............. 78 Release Purchase Requisition ...... 1......2............................ 1.... 75 Posting Change WM .......... 1........... 71 Stock Placement Processing ....................4.................1...2.....4......... 1.. 1..................1...........................2.... 1........................5................................ 1......................... 1............. 98 Vendor Quotation Processing . 91 Confirmation of Stock Placement ...........5......................... 1............ 1....................... 81 Transmission of Purchase Orders ............. 1..............7...2............................ 1... 1....... 97 Release of RFQs .............6.5..........................4..................................4...................................................4........................7................ 1.................. 79 Purchase Order Processing ......3..............................2. 1..... 76 Invoice Release .................................... 1..... 1..............2...........1...............................6.......................................................... 100 Transmission of Scheduling Agreements .......................4.......5..1...... Warehouse/Stores ........... 1....4.................5...................6..4..........5.............. 76 Internal Procurement ............................4...................................................4.................... 101 Quality Notification ........4..................................................... 95 Pipeline Processing ........................................................... 76 WM Stock Transfer ........4... 1.....................................1.............. 96 Goods Issue Processing .....5.. 1................................................................4.........................................................2..1.......1.......2........ 82 Delivery and Acknowledgment Expediter .......................................3.............................................................4...............4.........5.....4........................................2............................... 1..... 92 Invoice Processing with Reference ... 96 Invoice Verification . 1.............................5...... 90 Difference Processing During Stock Placement ........................1........3.2.....8..1.................................................................. 1..2............... 101 Creation of a Quality Notification .................. 94 Inbound EDI Processing ..........................................6...4......................... 1.3.... 85 Goods Receipt ......................................1...................4.... 85 Warehouse/Stores ................3.................6...................... 97 RFQ/Quotation .......5............. 1.....3...........4........5..............4..................1........6...................4.................... 97 Processing of Requests for Quotations ....................................ValueSAP 1. 1.........1...........................1...........4......................................................................... 78 Purchasing .................... 1........... 85 Goods Receipt Processing with Reference ........... 1.... 92 Evaluated Receipt Settlement (ERS) .......2..................... 79 Release of Purchase Orders ...................... 1................................................................................... 77 Purchase Requisition ... 99 Release of Outline Agreements.................................4...............1..................................5.............2........................ 91 Invoice Verification ........................................... 99 Scheduling Agreement Processing .......4...... 72 Difference Processing ..............2......4..

...............................3........2............ 103 Freight Cost Invoicing and Settlement...............3..........................1......................4............................4.........7... 1......... Outbound Shipments ........4.... 1................. 1............. 107 Message Transmission for Deliveries.. 1......................................... 103 Transportation Planning and Processing .................1.......7.........................2......................................7..................................3...... 107 Picking ..... 1..... 105 Warehouse ...........3...............ValueSAP 1........................ 110 5 Questionnaire_MM............... 109 Goods Issue Processing ......... 106 Stock Removal Processing ........... 1....doc ................7...................7.................... 1.... 106 Difference Processing ..3....4..........................................................................4.7................7......... 1...........7............................... 105 Message Transmission for Transport Documents.2.......2.......7........ 107 Packing Processing ..........................7............................................................................7......2....................................................4.............3........ 1. 106 Shipping .........................................................1.............................................3. 106 Confirmation ................... 1.2........ 1................7................2.........................................7......... 1.........

2. list these departments and what they purchase. A: Q: 3) Do you have departments outside your purchasing department. A: Q: A: 2) Provide a list of buyer names.1.ValueSAP - A. specify which department(s) negotiate pricing terms and conditions with your suppliers. Organization 1. Procurement 1. A: Q: 4) How do the departments share the task of procuring the goods and services required by the organization? A: Q: A: 5) Where do you procure materials/services in your enterprise? Q: A: 6) Which material types/external services do you procure? 6 Questionnaire_MM.doc . Purchasing Organization Questions: Q: A: 1) Which purchasing departments exist in your enterprise? Q: 2) If there is more than one department which handles all purchasing. 1. which handle purchasing? If so. Purchasing Group Questions: Q: 1) Shall puchasing groups represent individual buyers or groups of buyers? If Groups of buyers. provide a list of groups.

A: Q: 13) Where do you negotiate centrally agreed contracts for the purchase of materials/services in your enterprise? A: Q: A: 14) For which materials/external services do you negotiate framework contracts? Q: A: 15) Which enterprise entities can release orders against these contracts? Q: 16) Do you want to have procurement in particular enterprise areas/business areas or product groups separated? A: 7 Questionnaire_MM.ValueSAP Q: 7) For which enterprise entities do you procure materials/services? List these materials/services.doc . A: Q: A: 8) Do you have corporate and localized purchasing functions? Q: A: 9) Do you negotiate vendor pricing at a corporate or local level? Q: A: 10) Where do you procure materials/services in your enterprise centrally? Q: A: 11) Which materials/services do you procure centrally? Q: 12) For which enterprise areas do you procure materials/external services centrally? List these materials/services.

ValueSAP - B. freight.2.g. Master Data 1. delivery date. ist. import)? A: Q: 2) Do prices depend on the quantity ordered (e.1. surcharges. quantity discounts or price scales)? If so. discounts.) A: Q: 4) Is pricing information from other systems to be used for price computation purposes in R/3? ystem? A: Q: 5) Do you manually change the price at header level for the entire purchasing document? A: 8 Questionnaire_MM. quantity. Conditions Questions: Q: 1) Which price components do you use in purchasing documents (e.g. PO date.doc . and other factors. other. duty.g. Procurement Questions: Q: A: 1) How many different materials do you procure on a regular basis? 1. based A: Q: 3) To which date does the price determination process relate? (E. please also specify if the price component is based on quantity. associated to your material master number? If yes. gross price. specify price components. Manufacturer Part Number Questions: Q: 1) Will you maintain your vendor's part number within SAP. could there be more than one manufacturers part number associated with one of your material master numbers? A: 1.

doc . Source List Questions: Q: A: 1) Will you maintain specific vendor hierarchies? Q: 2) Do you want to maintain a list of approved vendors? This means that if a material is subject to a source list requirement. Prevent issue of POs in latter case. (3) Yes. nly. o A: Q: 6) Should it be possible to for purchase orders to be created automatically in the course of material requirements planning (MRP)? 9 Questionnaire_MM. (2) Yes. in certain plants (specify) (2) Yes. A: Q: 5) Do some vendors cover certain geogr. Warning if vendor does not cover relevant region. across the entire enterprise (3) Yes. A: [ ]Yes [ ]No Q: 3) Do you need a source list for: (1) all materials (2) all materials of a plant (3) certain materials only? Please explain. Explain for which materials.3. (1) Yes. A: Q: 4) Is there a fixed vendor for some materials? (1) No.ValueSAP Q: 6) Do you allow changes to the gross price that is automatically determined by the R/3 System? A: Q: A: 7) Does the vendor's price include value-added tax? Q: A: 8) Is it possible to change pricing conditions after a PO has been created? Q: A: 9) Specifically for Brazil indexation: Which indexes and forms are necessary? 1. regions? (1) No. everywhere except in certain plants (specify). it can only be procured from the vendors included on the source list.

4.ValueSAP A: [ ]Yes [ ]No Q: 7) Should it be possible to for scheduling agreement schedule lines to be created automatically in the course of material requirements planning (MRP)? A: [ ]Yes [ ]No 1. how many quota arrangements are you currently maintaining? A: 1.5. provide a list of the additional specific storage location addresses. Settlement Accounting for Conditions Requiring Subsequent Settlement Questions: 10 Questionnaire_MM. Delivery Address Questions: Q: 1) Are there addresses.7.doc .6. over and above the plant address(es) that will be used repeatedly on purchasing documents? If yes. A: 1. Quota Arrangement Questions: Q: 1) Will you maintain specific vendor quotas (for example 70 % from vendor A. provide a list of those needed. A: Q: 2) Do any storage locations have an address that varies from the assigned plant? If yes. 30% from vendor B) for your materials? If yes. Vendor Rebate Arrangements Questions: Q: 1) Do you wish to send your business partners written confirmation of rebate arrangements entered into with them? A: [ ]Yes [ ]No Q: 2) Do you grant your vendors volume rebates based on the volume of business done over a period of time? A: 1.

g. which? A: Q: 6) Are your business partners to be given written notification of rebate arrangements for which settlement accounting has taken place? A: [ ]Yes [ ]No Q: A: 7) How long do your agreements run? Q: A: 8) What is the maximum period of an agreement with the settlement partner? Q: A: 9) How many agreements do you use that have a validity period of more than one year? Q: A: 10) Which periods of time do you use that have a validity period of less than one year? Q: A: 11) Do you extend your agreements at regular intervals? [ ]Yes [ ]No 11 Questionnaire_MM. from sites with other systems) be taken into account for subsequent (end-of-period rebate) settlement? A: Q: 5) Are tolerance limits to be taken into account in subsequent (end-of-period rebate) settlement? If so.doc .ValueSAP Q: 1) Is the data from the process of subsequent settlement to be included in the profitability analysis? A: [ ]Yes [ ]No Q: A: 2) Is the process of subsequent settlement to be carried out at plant level? Q: A: 3) At which levels is aggregation or sorting of data to be carried out? Q: 4) Must external business volume data (e.

do you use fixed time intervals that can be defined beforehand in a calendar? A: [ ]Yes [ ]No Q: A: 16) If the intervals that you use are of equal length. how long are these intervals? Q: 17) If you perform more than one settlement for each rebate agreement: Do you perform a final settlement in which all previous advance payments are offset? A: [ ]Yes [ ]No Q: 18) Do you settle rebate agreements only within an self-contained accounting unit ("company code") or are various volume rabates for various subenterprises settled in a single rebate agreement and distributed proportionally? A: Q: A: 19) Do you settle rebate arrangements as credits or debits? Q: 20) Are settlements that are sent to customers (instead of vendors) also created based on the business volume data from purchasing or agency business? A: [ ]Yes [ ]No Q: 21) Before which settlements do you agree on your business volume with your settlement partners? A: 12 Questionnaire_MM. how often do you extend them? Q: A: 13) Do you use rebate arrangements that apply retrospectively? Q: A: 14) Do you carry out several settlements for each agreement? [ ]Yes [ ]No Q: 15) In the case of multiple settlement.ValueSAP - Q: A: 12) If so.doc .

doc . if necessary? A: Q: A: 29) On which value does the business volume of subsequent settlement depend? Q: A: 30) Are conditions calculated differently? [ ]Yes [ ]No Q: 31) Do you want to transfer business volume data from other systems to the R/3 System? A: [ ]Yes [ ]No 13 Questionnaire_MM. if necessary? A: Q: 28) Which discounts are included in the business volume basis for subsequent settlement.ValueSAP - Q: A: 22) Do you want to post the settlement documents immediately in Financial Accounting? [ ]Yes [ ]No Q: A: 23) Do you receive promotional deals? [ ]Yes [ ]No Q: 24) Are subsequent settlement conditions to be taken into account for articles subject to inventory management (valuation) on a value basis? A: [ ]Yes [ ]No Q: A: Q: A: 25) When is the business volume updated? 26) Which business-volume-relevant document types do you use? Q: 27) Which schema do you want to use to calculate conditions that are subsequently settled? Which discounts are included in the business volume basis for subsequent settlement.

contracts. purchase orders. indicate the individual weightings. describe the criteria that will be needed to determine the appropriate approval policy for purchase requistions. RFQs.ValueSAP Q: 32) Do you want to import documents subject to volume-based rebates into the system using a data carrier? A: [ ]Yes [ ]No Q: A: 33) Which evaluations and statistics do you need? 1. A: C. Business Processes 1.9. scheduling agreements. Release Strategy with Classification Questions: Q: 1) Will any purchasing documents be subject to approval in SAP? If yes. A: 1.doc . Procurement Questions: Q: A: 1) How many different materials do you procure on a regular basis? Q: 2) How does material move between plants? 14 Questionnaire_MM. Vendor Evaluation Questions: Q: A: 1) How do you evaluate vendors in your legacy system? Q: A: 2) Which criteria do you use to evaluate your vendors? Q: 3) How do you rate the scores for these criteria? If the criteria are not weighted equally.8.

typically. external services? A: Q: 2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)? A: Q: 3) How many days does it take. Procurement of Materials and External Services 1.1.ValueSAP A: 1.1. price simulation) does the buyer need in order to assign the purchase requisition? A: Q: A: 4) Are purchase requisitions converted into requests for quotations? [ ]Yes [ ]No 15 Questionnaire_MM. Purchase Requisition Processing Questions: Q: 1) How are purchase requisitions created in the case of stock material.2.1. material for direct consumption.g.1.1. Purchase Requisition 1.1.1.1.doc . before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant. A: Q: 4) Will purchase requisitions generated via material/article requirements planning be manually post-processed? A: [ ]Yes [ ]No 1. Purchase Requisition Assignment Questions: Q: 1) On the basis of which criteria are purchase requisitions assigned to a source of supply? A: Q: A: 2) On the basis of which criteria are purchase requisitions grouped together? Q: 3) What support (e.

3. Purchase Order Processing Questions: Q: A: Q: 2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system.1. Release Purchase Requisition Questions: Q: 1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order? a A: Q: A: 2) Are the purchase requisitions subject to a release strategy? If so. Purchasing 1.1. cost center. other (please specify).2.2. project. production order. A: Q: A: Q: 5) Which types of purchase order will you use? 6) How do you transmit purchase orders to your vendors? 16 Questionnaire_MM.1. sales order.1.doc . compared with the material valuation price? A: 1) How will purchase orders be created in your system? Q: 3) Describe how the source of supply is determined for manually created purchase requisitions! A: Q: 4) Specify the consumption categories for which you will procure external services and material directly: Asset.1.ValueSAP - Q: 5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company? A: 1. which criteria apply? Q: A: 3) How is the person responsible for releasing the purchase requisition to be notified? 1.

freight costs per piece.ValueSAP A: Q: 7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes? A: [ ]Yes [ ]No Q: 8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway? A: [ ]Yes [ ]No Q: 9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries? A: Q: A: 10) Will you be purchasing material imported from foreign vendors ? [ ]Yes [ ]No Q: A: 11) Are purchasing info records to be updated automatically with every purchase order? [ ]Yes [ ]No Q: 12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering? A: [ ]Yes [ ]No Q: 13) Do you plan and enter freight costs in the PO? If yes. describe the basis of the costs.doc . per unit of weight. A: Q: 14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so. Also indicate if any types of costs can be determined automatically (for example. as a percentage of the value). for which purchasing documents? A: Q: 15) Do you sometimes order stock material directly for a cost center or another consumption category? A: [ ]Yes [ ]No 17 Questionnaire_MM.

with reference to purchase requisitions.ValueSAP - Q: A: 16) Do you have to declare your ordering activities to the authorities? If so. describe.) .3. specify the percentage variance for the individual materials/material types... A: 18 Questionnaire_MM. with no further deliveries expected? Please list the values for each material/material group. based upon the material purchased.2. what percentage would you allow? Should this default percentage threshold vary for diff A: Q: 18) On the occasion that a vendor sent you less than the quantity ordered. and/or automatically? (For more details.. yes.for external services A: 1. refer to the Source Administration Scenario.doc .for consumable material .1. Q: 17) Do you allow overdeliveries? If so. would you ever want this shortfall to be considered an under delivery. Release of Purchase Orders Questions: Q: 1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure. based upon the plant for which the material is purchased. Contract Release Order Questions: Q: 1) Will contract release orders be created in R/3 manually. etc)? o A: Q: 20) Do your POs issued to vendors contain specific transport or packing instructions? ssue to suppliers? Is vendors' compliance with the transport and packing instruhe instructions when the goods are received ? A: Q: 21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.1.2.2. A: 1.for stock material . A: Q: 19) Can the materials you purchase be subject to different tax types? (For example.

) on your order form? A: Q: A: 8) How are purchase orders to be transmitted? 1. A: Q: A: 3) Will you use an electronic signature to release purchasing documents? [ ]Yes [ ]No 1.1. Scheduling Agreement Delivery Schedule Questions: Q: 1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually.1.4.ValueSAP Q: 2) How is the person responsible for approval to be notified? . by phone. by e-mail. by workflow. other.2. which? Q: A: 6) How will you transmit your purchasing documents to your vendors? Q: 7) Do you wish to adopt vendors' own nomenclature for characteristics (color codes etc.Approver checks R/3 regularly.doc . Transmission of Purchase Orders Questions: Q: A: Q: A: 2) What information does the shipping notification contain? 1) How do your vendors transmit shipping notifications? Q: A: 3) How are your RFQs and rejection letters to your vendors to be transmitted? Q: 4) How long after ordering and before the time of delivery should a shipping notification have been received? A: Q: A: 5) Are there differences per vendor and/or site? If so.2.) 19 Questionnaire_MM. with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.5.

please explain.ValueSAP A: Q: 2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered? A: Q: 3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet? A: 1. A: Q: 3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? wledgment deadline is exceeded? A: [ ]Yes [ ]No Q: 4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.6. Delivery and Acknowledgment Expediter Questions: Q: 1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods? A: 3) Are there differences per vendor and/or site? If so. A: 20 Questionnaire_MM.doc . which? 2) How are your RFQs and rejection letters to your vendors to be transmitted? 1) How do you wish to transmit scheduling agreements? Q: 2) Should this deadline monitoring vary for different materials or articles? If so. Transmission of Scheduling Agreements Questions: Q: A: Q: A: Q: A: 1.2.1.7.2.1.

ValueSAP Q: 5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries.doc . how many days after the due date will you do this? A: Q: A: 6) How are reminders and urging letters (expediters) to be sent to your vendors? 1. which IDoc type is used and which EDI standards the messages are to be converted into.1. Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners. A: Q: A: 2) From how many different business partners will you receive EDI messages? Q: A: 3) Describe the changes you want to make to the standard EDI messages.2.8. A: Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? 21 Questionnaire_MM. Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.If so.

doc . what form of document (e.2. do you want to track "confirmations" your vendor may return to you regarding the order? A: Q: 3) What do you do if the order acknowledgment contains quantity and/or delivery date variances viz a viz the purchase order or a previous acknowledgment? A: Q: 4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation? A: 1.1. Message Transmission for Transport Documents Questions: Q: 1) Do you require shipment documents for physically transporting the merchandise? If so. Transportation 1.1.9.g. Processing of Shipping Notifications/Confirmations Questions: Q: A: 1) Will you process shipping notifications with the R/3 System? [ ]Yes [ ]No Q: 2) Once you have issued a purchasing document to a vendor.3.3.1.1. EDI)? A: Q: A: 2) What information do these documents contain? Q: 3) How are shipping documents to be transmitted? 22 Questionnaire_MM.10.2.ValueSAP - Q: A: 10) What type of reporting tools do you want to use? 1. paper. Transmission of Shipping Notifications Questions: Q: A: 1) Which department or person is to be informed of the shipping notifications? 1.1.

Q: A: 4) What carriers do you use to transport goods? Q: A: 5) How do you select your carriers? Q: A: 6) How do you create shipments? Q: A: 7) Do you have Individual and/or Collective Shipments? Q: 8) Do you use one mode of transport per route or a combination of modes per route. rail. e.doc . Q: A: 11) Do you record the progress of the shipment? 23 Questionnaire_MM. sea? A: Q: A: 9) Do you need leg determination? Q: A: 10) List all documents required to complete the transportation process. road.ValueSAP A: 1.2.3.1. Transportation Planning and Processing Questions: Q: A: 1) Do you plan transportation yourself? Q: A: 2) Do you use any third-party transportation systems? [ ]Yes [ ]No Q: A: 3) Describe your transportation handling in detail.g.

ValueSAP - Q: A: 12) If so. kilometers. time taken. which ones? Q: A: 13) Is freight charged to the customers or is it absorbed by the company? Q: 14) Do you need to be able to enter your actual transportation data at a later point in time (for example. distance travelled)? A: Q: A: 15) How do you determine shipment costs (for example. Q: 23) What information do these documents contain? 24 Questionnaire_MM.doc . volume)? Q: A: 16) How do you carry out settlement accounting with the external carrier? Q: A: 17) Do you charge stores for the costs of using your own vehicles? Q: A: 18) Do you handle several deliveries for different ship-to parties in one single shipment? Q: A: 19) According to which criteria do you group deliveries for one shipment? Q: A: 20) Do you have your own vehicles or do you use external carriers? Q: 21) What do you use as a basis for scheduling your vehicles or the vehicles of your external carrier? A: Q: A: 22) How do you respond to capacity constraints? Describe the contractual conditions.

4.1.doc . Freight Cost Invoicing and Settlement Questions: Q: A: 1) Is freight charged to the customer or does the company absorb the cost? Q: A: 2) How do you calculate your freight costs (freight pricing procedure)? Q: A: 3) Are you using multi-dimensional scales for freight calculation? Q: A: 4) How do you post your freight costs to accounting? Q: A: 5) Do you verify invoices for your forwarding agents? If so. Goods Receipt Processing Questions: 25 Questionnaire_MM.3.1.ValueSAP - A: 1. Reservation Processing Questions: Q: 1) Will you maintain specific material reservations (for sales. which rules do you use? 1.4. for production) for your stock materials? A: Q: A: 2) How far in advance are materials to be allowed to be reserved? Q: A: 3) In which cases would you want to use manual reservations? Q: A: 4) How long after the reservation date are open reservations canceled? 1.4.3. Goods Receipt 1.1.1.2.1.

Q: A: 3) How do you inform the Purchasing Department that goods have been received? Q: 4) Do you receive quantities less than the ordered quantity? If yes. Q: A: 2) Name the storage locations to which vendors deliver the goods. Will the stocks be valuated at the prices specified in the R/3 e total value of the former system be taken over? A: Q: 2) If you do not use the R/3 Purchasing functionality.ValueSAP - Q: 1) The material stock balances shown in your legacy system are to be transferred to the R/3 System.1. describe the process of receiving goods from a vendor. Goods Receipt Processing with Reference Questions: Q: A: 1) Describe the process for receiving goods with reference to a purchase order. is the purchase order considered complete then or do you receive the missing quantities later? A: Q: 5) Do you physically store the goods you have received into "stock in quality inspection" at a different location than those posted to normal stock? A: [ ]Yes [ ]No Q: 6) Do you allow every material to be stored at all storage locations? Please describe! 26 Questionnaire_MM. describe the process of receiving goods from production.3.4. A: Q: 4) Should the person who posts a goods receipt be able to use a different account assignment than the one specified via the automatic account determination process?nt assignment? A: 1.doc . A: Q: 3) If you do not use production orders of the R/3 System.

A: Q: 8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system? A: Q: 9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors. do you want the person who enters the goods receipt to receive a corresponding message? A: Q: 13) Will you inspect the material/article at the time of goods receipt? If so. who is responsible within Logistics? A: 27 Questionnaire_MM. how is the batch number determined at the time of goods receipt? A: Q: A: 15) Do you classify the batches at the time of goods receipt? Please specify the criteria. Q: 16) Is the automatic account determination process defined by Financial Accounting? If not.ValueSAP A: Q: 7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes. you can define the variances in customizing.doc . do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out? A: [ ]Yes [ ]No Q: 14) If you are using batch management.) A: [ ]Yes [ ]No Q: A: Q: A: 10) Which documents are generated with the goods receipt? 11) Which documents are generated in connection with a goods receipt? Q: 12) If a goods receipt quantity is assigned to a goods issue.

1. which system should determine the batch? 28 Questionnaire_MM.doc . A: 1. Warehouse/Stores Questions: Q: A: 1) Do you have storage locations. Service Entry Sheet Questions: Q: 1) Do you wish to process or document completion of the services performed by the service provider? A: 1.4.5.5. Automatic Generation of Purchase Orders Questions: Q: 1) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.4. A: Q: A: 3) Describe the structure of your warehouse! Q: 4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ? A: Q: A: 5) Which system should determine the storage bins for stock placement / removement ? Q: 6) For removals and batch management.1.1. which are not relevant for Warehouse Management ? Q: 2) Will you use storage locations for more than one plant? Name these storage locations and the relevant plants.6.ValueSAP - Q: 17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout? A: 1.1. Service Entry Sheet 1.1.

ValueSAP A: Q: A: 7) Which system should generate the transport orders ? Q: 8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing. 29 Questionnaire_MM. or are they in unrestricted-use stock? A: Q: A: 3) Can goods be issued directly from the goods receipt area? [ ]Yes [ ]No Q: A: 4) Do you post your materials to "blocked stock"? [ ]Yes [ ]No Q: A: 5) Do you post your materials to return delivery stock? [ ]Yes [ ]No Q: 6) Describe the individual steps from external goods receipt to final placement in storage (putaway).1.6.1. A: Q: A: 9) Do you need traceability of materials based on pallet information? Q: 10) Do you want to control whether goods in the goods receipt zone are displayed in the availablity check? A: 1.doc . Stock Placement Processing Questions: Q: A: 1) Are pallets managed in the system with a unique number? [ ]Yes [ ]No Q: 2) Are materials posted to quality inspection after goods receipt.

A: Q: 13) Do you print the stock placement (putaway) document when the transfer order is created? A: [ ]Yes [ ]No Q: A: 14) Are transfer orders confirmed manually or automatically? Q: A: 15) Please list the storage types that will have placement confirmation..)? A: Q: 11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: .doc . sticker.move to inspection area? A: Q: 12) Which parameters determine your putaway strategies? etermining the appropriate storage bin. for example.Keep in GR area .ValueSAP A: Q: A: 7) Do you have capacity limits for your storage bins. transfer order form. etc. Q: 16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually? A: 30 Questionnaire_MM.post to stock .? [ ]Yes [ ]No Q: 8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference? A: Q: A: 9) For which goods movements are transfer orders to be created automatically? Q: 10) What kind of form (printout) do you need for stock putaways (GR slip.. volume. weight.

Difference Processing Questions: Q: 1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer? A: 1.2. stock removal? A: Q: A: 25) Do you receive materials with batch or serial numbers from vendors? 1. Confirmation 31 Questionnaire_MM.3.1.6. pick date.6. storage sections.1. storage bins) for your stock materials? A: Q: A: 19) How many storage bins do you have per storage type? Q: A: 20) How many stock putaways (items) do you have per day? Q: A: 21) Do you receive consignment stock from vendors? [ ]Yes [ ]No Q: A: 22) Do you receive articles that have batch or serial numbers from vendors? Q: A: 23) Do you create a pre-allocation of your materials within warehouse management? [ ]Yes [ ]No Q: 24) Do you group together your pick list for multiple processing for a particular shipping point. route. stock placement.ValueSAP - Q: A: 17) Who is notified of a stock putaway? How is this person notified? Q: 18) Will you maintain placement strategies (for example.doc . storage types.

4.g.1.doc . actual time. characteristic results. Return Delivery Questions: Q: 1) Will you be required to retain costs for material that is inspected as a result of a stock purge? A: [ ]Yes [ ]No Q: A: 2) Will you create action plans/tasks for this defective material? [ ]Yes [ ]No Q: 3) Do you enter data (for example.ValueSAP - Questions: Q: A: 1) Are to-bin transfer orders confirmed separately or automatically by the system? Q: 2) How much time elapses between delivery of the goods and their inspection. specific findings) on the defective material found in the stockroom or on the shop floor? A: [ ]Yes [ ]No Q: 4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor? A: [ ]Yes [ ]No 32 Questionnaire_MM. A: Q: A: 3) How are the picking results confirmed? Q: A: 4) Which data is confirmed (e. defects. and between inspection and the arrival of the goods at their final destination? the destination bin. transport equipment used)? Q: 5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically? A: 1.6.

1.1.1.7.1.1.doc .6. Invoice Verification 1. Posting Change WM Questions: Q: 1) Do you use transfer orders to implement transfer postings with respect to consignment material? A: Q: A: 2) Which movement types will you use for posting changes? Q: 3) What type of documentation (forms) is to be generated in the case of transfer postings? A: Q: A: 4) Who is to be informed of a transfer posting? How is this person to be informed? 1. WM Stock Transfer Questions: Q: A: 1) Do you use storage-bin-to-storage-bin stock transfers? [ ]Yes [ ]No 1. Evaluated Receipt Settlement (ERS) Questions: Q: 1) According to which rules do you effect automatic settlement with regard to goods receipts? A: Q: 2) Should a goods receipt with reference to a PO automatically generate an invoice for the delivery? A: 33 Questionnaire_MM. A: 1.6.ValueSAP - Q: A: 5) Which documentation should accompany the goods that are returned to the vendor? Q: 6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned ned to the vendor.5.7.6.

ValueSAP - 1.3.2.doc . Invoicing Plan Settlement Questions: Q: A: 1.1. A: 1) How many invoicing plans will you have? Q: A: 2) From how many different business partners will you receive EDI messages? Q: A: 3) Describe the changes you want to make to the standard EDI messages.7. Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.7. which IDoc type is used and which EDI standards the messages are to be converted into. A: Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? 34 Questionnaire_MM.1. Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners.

4. Invoice Processing with Reference Questions: Q: 1) Do you reduce the amount of your vendors' invoices automatically in the event of variances? vendor? A: Q: A: 2) Name the types of tax that might appear on a vendor's invoice. A: Q: 4) If there are different types of tax.ValueSAP - Q: A: 10) What type of reporting tools do you want to use? 1.doc . Q: 3) List the types of tax that are generally applicable and should therefore be automatically suggested in the standard system when an invoice is entered. do you always require that goods receipts have passed QM inspection before being paid ? A: Q: A: 6) How do you treat unplanned delivery costs included in an invoice ? Q: 7) Do you sometimes have to change the account assignment for a certain purchase order at the time of invoice verification? A: Q: A: 8) Should down payments also be cleared? Q: 9) Which other messages do you want to send to your vendors or to people within your organization with respect to the invoice receipt? A: 35 Questionnaire_MM.7.1. can groups of these tax types occur together under certain circumstances? A: Q: 5) If you are implementing QM.

Invoice Release Questions: Q: 1) Which invoice blocking reasons will you use? 36 Questionnaire_MM. who is responsible within Logistics? A: Q: 12) Do you wish to notify Purchasing if the invoice price exceeds the purchase order price? A: Q: 13) Specific to Brazil: Describe the Nota Fiscal process including special situations like future delivery.6.ValueSAP - Q: 10) Is a goods receipt always necessary for invoice verification purposes? If so.1. importation.7.1. Invoice Overview Questions: Q: A: 1) Who is responsible for processing incorrect invoices in your firm? Q: 2) Describe the information flow between Purchasing and Invoice Verification when an error occurs? A: 1. do you allow reversal of the goods issue after the invoice has been posted? has been entered? A: Q: 11) Is the automatic account determination process only defined by Financial Accounting? If not. freight! A: Q: A: 14) Do you use tax jurisdiction codes? Specify the codes used. Q: 15) Will you have invoices with mass amounts of data for which no item check is required? A: Q: 16) Do you receive invoices relating to transactions that are not administered in the system? A: 1.7. returnable transport packing.5.doc .

A: Q: 3) Invoices can be entered in the system but may be automatically blocked due to variances. buyer.doc .1. ning or error messages? A: Q: 4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order? A: Q: 5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified? A: Q: 6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded? A: Q: 7) Who (e.2. Purchase Requisition Processing Questions: Q: 1) How are purchase requisitions created in the case of stock material. external services? A: Q: 2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)? A: 37 Questionnaire_MM. accounts payable clerk) checks blocked invoices and releases them for payment? How is this person to be notified? le manager) A: 1. Procurement via Subcontracting 1.2.2.ValueSAP - A: Q: 2) Do you want to block invoices for late delivery of goods? If so.1. Specify the maximum quantity and price variances that are allowed. material for direct consumption. block the invoice when the number of days late times the value of the late items is greater than X. Purchase Requisition 1. Specify a value for X.1.g.

Purchase Requisition Assignment Questions: Q: 1) On the basis of which criteria are purchase requisitions assigned to a source of supply? A: Q: A: 2) On the basis of which criteria are purchase requisitions grouped together? Q: 3) What support (e.g. price simulation) does the buyer need in order to assign the purchase requisition? A: Q: A: 4) Are purchase requisitions converted into requests for quotations? [ ]Yes [ ]No Q: 5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company? A: 1.2.1.2.3. typically.doc .ValueSAP - Q: 3) How many days does it take.2.1. before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant. which criteria apply? 38 Questionnaire_MM. Release Purchase Requisition Questions: Q: 1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order? a A: Q: A: 2) Are the purchase requisitions subject to a release strategy? If so. A: Q: 4) Will purchase requisitions generated via material/article requirements planning be manually post-processed? A: [ ]Yes [ ]No 1.

1. production order. project. sales order.ValueSAP - Q: A: 3) How is the person responsible for releasing the purchase requisition to be notified? 1. compared with the material valuation price? A: 1) How will purchase orders be created in your system? Q: 3) Describe how the source of supply is determined for manually created purchase requisitions! A: Q: 4) Specify the consumption categories for which you will procure external services and material directly: Asset. Purchase Order Processing Questions: Q: A: Q: 2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system.2. A: Q: A: Q: A: 5) Which types of purchase order will you use? 6) How do you transmit purchase orders to your vendors? Q: 7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes? A: [ ]Yes [ ]No Q: 8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway? A: [ ]Yes [ ]No Q: 9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries? A: 39 Questionnaire_MM. cost center.2.2. Purchasing 1. other (please specify).2.doc .

yes. A: Q: 14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so. as a percentage of the value). freight costs per piece. would you ever want this shortfall to be considered an under delivery.ValueSAP - Q: A: 10) Will you be purchasing material imported from foreign vendors ? [ ]Yes [ ]No Q: A: 11) Are purchasing info records to be updated automatically with every purchase order? [ ]Yes [ ]No Q: 12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering? A: [ ]Yes [ ]No Q: 13) Do you plan and enter freight costs in the PO? If yes. for which purchasing documents? A: Q: 15) Do you sometimes order stock material directly for a cost center or another consumption category? A: [ ]Yes [ ]No Q: A: 16) Do you have to declare your ordering activities to the authorities? If so. A: 40 Questionnaire_MM. per unit of weight. specify the percentage variance for the individual materials/material types. with no further deliveries expected? Please list the values for each material/material group. Also indicate if any types of costs can be determined automatically (for example. describe the basis of the costs.doc . describe. what percentage would you allow? Should this default percentage threshold vary for diff A: Q: 18) On the occasion that a vendor sent you less than the quantity ordered. Q: 17) Do you allow overdeliveries? If so.

refer to the Source Administration Scenario.2. by e-mail. based upon the plant for which the material is purchased. by workflow. and/or automatically? (For more details. with reference to purchase requisitions..4.) ..3.2.Approver checks R/3 regularly. Contract Release Order Questions: Q: 1) Will contract release orders be created in R/3 manually.for external services A: 1. Transmission of Purchase Orders Questions: Q: A: Q: 2) What information does the shipping notification contain? 41 Questionnaire_MM. A: Q: 2) How is the person responsible for approval to be notified? . Release of Purchase Orders Questions: Q: 1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure. A: Q: A: 3) Will you use an electronic signature to release purchasing documents? [ ]Yes [ ]No 1.2.2.ValueSAP Q: 19) Can the materials you purchase be subject to different tax types? (For example.2. A: 1. other.. by phone.2.2.for consumable material . based upon the material purchased.for stock material .doc 1) How do your vendors transmit shipping notifications? . etc)? o A: Q: 20) Do your POs issued to vendors contain specific transport or packing instructions? ssue to suppliers? Is vendors' compliance with the transport and packing instruhe instructions when the goods are received ? A: Q: 21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

ValueSAP A: Q: A: 3) How are your RFQs and rejection letters to your vendors to be transmitted? Q: 4) How long after ordering and before the time of delivery should a shipping notification have been received? A: Q: A: 5) Are there differences per vendor and/or site? If so.2. Transmission of Scheduling Agreements Questions: Q: A: 42 Questionnaire_MM.) A: Q: 2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered? A: Q: 3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet? A: 1. with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.doc 1) How do you wish to transmit scheduling agreements? . Scheduling Agreement Delivery Schedule Questions: Q: 1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually. which? Q: A: 6) How will you transmit your purchasing documents to your vendors? Q: 7) Do you wish to adopt vendors' own nomenclature for characteristics (color codes etc.) on your order form? A: Q: A: 8) How are purchase orders to be transmitted? 1.5.6.2.2.2.

A: Q: 3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? wledgment deadline is exceeded? A: [ ]Yes [ ]No Q: 4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.2.8. A: Q: 5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries.doc . which? 1. please explain.2. A: Q: 2) From how many different business partners will you receive EDI messages? 43 Questionnaire_MM. Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners. which IDoc type is used and which EDI standards the messages are to be converted into.ValueSAP - Q: A: Q: A: 2) How are your RFQs and rejection letters to your vendors to be transmitted? 3) Are there differences per vendor and/or site? If so.7.2.If so. Delivery and Acknowledgment Expediter Questions: Q: 1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods? A: Q: 2) Should this deadline monitoring vary for different materials or articles? If so. how many days after the due date will you do this? A: Q: A: 6) How are reminders and urging letters (expediters) to be sent to your vendors? 1.2.

2.doc . A: Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? Q: A: 10) What type of reporting tools do you want to use? 1. Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.2.9. do you want to track "confirmations" your vendor may return to you regarding the order? A: 44 Questionnaire_MM.ValueSAP A: Q: A: 3) Describe the changes you want to make to the standard EDI messages. Processing of Shipping Notifications/Confirmations Questions: Q: A: 1) Will you process shipping notifications with the R/3 System? [ ]Yes [ ]No Q: 2) Once you have issued a purchasing document to a vendor.

2. Transmission of Shipping Notifications Questions: Q: A: 1) Which department or person is to be informed of the shipping notifications? 1. 45 Questionnaire_MM. EDI)? A: Q: A: 2) What information do these documents contain? Q: A: 3) How are shipping documents to be transmitted? 1.2.3.10.2. Transportation Planning and Processing Questions: Q: A: 1) Do you plan transportation yourself? Q: A: 2) Do you use any third-party transportation systems? [ ]Yes [ ]No Q: A: 3) Describe your transportation handling in detail.2. Message Transmission for Transport Documents Questions: Q: 1) Do you require shipment documents for physically transporting the merchandise? If so.doc .1.2. Transportation 1. paper.3.g.ValueSAP - Q: 3) What do you do if the order acknowledgment contains quantity and/or delivery date variances viz a viz the purchase order or a previous acknowledgment? A: Q: 4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation? A: 1. what form of document (e.3.2.

ValueSAP Q: A: 4) What carriers do you use to transport goods? Q: A: 5) How do you select your carriers? Q: A: 6) How do you create shipments? Q: A: 7) Do you have Individual and/or Collective Shipments? Q: 8) Do you use one mode of transport per route or a combination of modes per route. rail.doc . road. volume)? 46 Questionnaire_MM. e.g. which ones? Q: A: 13) Is freight charged to the customers or is it absorbed by the company? Q: 14) Do you need to be able to enter your actual transportation data at a later point in time (for example. time taken. kilometers. distance travelled)? A: Q: A: 15) How do you determine shipment costs (for example. sea? A: Q: A: 9) Do you need leg determination? Q: A: 10) List all documents required to complete the transportation process. Q: A: 11) Do you record the progress of the shipment? Q: A: 12) If so.

Freight Cost Invoicing and Settlement Questions: Q: A: 1) Is freight charged to the customer or does the company absorb the cost? Q: A: 2) How do you calculate your freight costs (freight pricing procedure)? Q: A: 3) Are you using multi-dimensional scales for freight calculation? 47 Questionnaire_MM.3.2.ValueSAP - Q: A: 16) How do you carry out settlement accounting with the external carrier? Q: A: 17) Do you charge stores for the costs of using your own vehicles? Q: A: 18) Do you handle several deliveries for different ship-to parties in one single shipment? Q: A: 19) According to which criteria do you group deliveries for one shipment? Q: A: 20) Do you have your own vehicles or do you use external carriers? Q: 21) What do you use as a basis for scheduling your vehicles or the vehicles of your external carrier? A: Q: A: 22) How do you respond to capacity constraints? Describe the contractual conditions.3.doc . Q: A: 23) What information do these documents contain? 1.

ValueSAP - Q: A: 4) How do you post your freight costs to accounting? Q: A: 5) Do you verify invoices for your forwarding agents? If so.doc . Provision of Components 1.2.1.2. Goods Issue Processing Questions: Q: A: 1) How do you record materials ordered for specific work orders? Q: 2) How will the consumption of these parts be entered and who will post the return in the system? A: Q: A: 3) How do you record which materials were received specifically for a work order? Q: 4) How much time elapses between the actual goods issue and its posting in the system? A: Q: A: 5) Is the posting made online or in batch mode? Q: A: 6) Are deliveries posted individually or for each group of goods issues? Q: 7) Which documents are generated in conjunction with this posting and what information do they contain? A: Q: A: 8) Do you want to send the the pallet identification information to your customer? 1.4. Delivery Processing 48 Questionnaire_MM.2.4. which rules do you use? 1.2.4.

packing list or bill of loading) and what information they contain. if used? Q: 9) Do you add additional prices at the delivery time (for example.doc . packing or postage costs)? A: Q: A: 10) How do you create deliveries? Q: 11) Do you ever group deliveries together for different reason (e. loading list. when do you determine them? Q: A: 8) How do you determine serial numbers in deliveries. A: Q: 2) If you have multiple plants.ValueSAP Questions: Q: 1) List all documents required to complete the delivery process (e. A: Q: 6) Do you have a standard lead time in days for the customer#s requested delivery date? A: Q: A: 7) If you use batches. freight lists. collective picking)? A: 49 Questionnaire_MM. picking list. picking. loading or replenishment lead times)? Please describe in detail. how do you determine what plant a product is delivered from? A: Q: A: 3) How do you determine multiple shipping points? Q: A: 4) Do you redetermine routes at the time of delivery? Q: 5) Do you compute different lead times (for example.g. packing.g.

ValueSAP - Q: A: 12) Do you use labels with bar codes? How? Q: A: 13) Do you allow items that weren't in the sales order to be added to a delivery? Q: 14) What types of text do you require in your delivery documents. and are they required on output? A: Q: 15) What information do you consider necessary for a delivery and would like to appear on an incompletion log if missing? A: Q: 16) Do your customers accept partial deliveries in case of lack of availability and what are the rules for creating them? A: Q: 17) Do you allow sales orders to be combined or split for delivery and what are the rules? A: Q: A: 18) Do you check the available stock of an item in the delivery? Q: 19) Do you track Over Delivery or Under Delivery tolerance percentages for your customers? A: Q: A: Q: A: 20) What should happen if the delivery quantity differs from the order quantity? 21) What are the reasons you would ever block a sales document from delivery? Q: A: 22) How do you allocate merchandise which is in short supply (delivery priorities)? 50 Questionnaire_MM.doc .

ValueSAP 1.2. is the purchase order considered complete then or do you receive the missing quantities later? A: Q: 5) Do you physically store the goods you have received into "stock in quality inspection" at a different location than those posted to normal stock? A: [ ]Yes [ ]No Q: A: 6) Do you allow every material to be stored at all storage locations? Please describe! Q: 7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes.2. Goods Receipt 1.5.doc .1. Q: A: 3) How do you inform the Purchasing Department that goods have been received? Q: 4) Do you receive quantities less than the ordered quantity? If yes. A: Q: 8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system? A: Q: 9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors. Q: A: 2) Name the storage locations to which vendors deliver the goods. you can define the variances in customizing.5. Goods Receipt Processing with Reference Questions: Q: A: 1) Describe the process for receiving goods with reference to a purchase order.) A: [ ]Yes [ ]No Q: 10) Which documents are generated with the goods receipt? 51 Questionnaire_MM.

do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out? A: [ ]Yes [ ]No Q: 14) If you are using batch management. payees. Warehouse/Stores Questions: Q: 1) Do you have vendors with several/different ordering addresses. supply region)? 52 Questionnaire_MM. Subsequent Adjustment of Components Questions: Q: 1) How do you make adjustments for over-/underconsumption of components by the subcontractor (vendor)? A: 1.doc .ValueSAP A: Q: A: 11) Which documents are generated in connection with a goods receipt? Q: 12) If a goods receipt quantity is assigned to a goods issue. who is responsible within Logistics? A: Q: 17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout? A: 1.2. how is the batch number determined at the time of goods receipt? A: Q: A: 15) Do you classify the batches at the time of goods receipt? Please specify the criteria. what do these depend on (assortment.5. and so on? If so. carriers.2. do you want the person who enters the goods receipt to receive a corresponding message? A: Q: 13) Will you inspect the material/article at the time of goods receipt? If so. Q: 16) Is the automatic account determination process defined by Financial Accounting? If not.6.2.

ValueSAP A: Q: A: 2) Do you have warehouses with stock of different plants? Q: A: 3) Describe the structure of your warehouse! Q: 4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ? A: Q: A: 5) Which system should determine the storage bins for stock placement / removement ? Q: A: 6) For removals and batch management.)? A: Q: 3) Do you carry out complete pallet removals and subsequent return transfers? If so. article.2. A: 1.g. which system should determine the batch? Q: A: 7) Which system should generate the transport orders ? Q: 8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing.6. etc. Stock Removal Processing Questions: Q: 1) Upon what does the your choice of strategy depend (only in the case of several different strategies)? A: Q: 2) On which parameters does the storage bin search process depend when items are removed from storage (e. to which location is the merchandise returned? A: 53 Questionnaire_MM.1.doc . type of movement.

for example.2. or are they in unrestricted-use stock? A: Q: A: 3) Can goods be issued directly from the goods receipt area? [ ]Yes [ ]No Q: A: 4) Do you post your materials to "blocked stock"? [ ]Yes [ ]No Q: A: 5) Do you post your materials to return delivery stock? [ ]Yes [ ]No Q: 6) Describe the individual steps from external goods receipt to final placement in storage (putaway).6. Stock Placement Processing Questions: Q: A: 1) Are pallets managed in the system with a unique number? [ ]Yes [ ]No Q: 2) Are materials posted to quality inspection after goods receipt.doc . A: Q: A: 7) Do you have capacity limits for your storage bins. volume..? [ ]Yes [ ]No Q: 8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference? A: Q: A: 9) For which goods movements are transfer orders to be created automatically? 54 Questionnaire_MM.ValueSAP - Q: A: 4) Will you maintain picking strategies? 1.2.. weight.

etc. sticker. transfer order form.move to inspection area? A: Q: 12) Which parameters determine your putaway strategies? etermining the appropriate storage bin. A: Q: 13) Do you print the stock placement (putaway) document when the transfer order is created? A: [ ]Yes [ ]No Q: A: 14) Are transfer orders confirmed manually or automatically? Q: A: 15) Please list the storage types that will have placement confirmation.ValueSAP - Q: 10) What kind of form (printout) do you need for stock putaways (GR slip.)? A: Q: 11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: .post to stock . Q: 16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually? A: Q: A: 17) Who is notified of a stock putaway? How is this person notified? Q: 18) Will you maintain placement strategies (for example.doc . storage types. storage bins) for your stock materials? A: Q: A: 19) How many storage bins do you have per storage type? Q: 20) How many stock putaways (items) do you have per day? 55 Questionnaire_MM.Keep in GR area . storage sections.

stock removal? A: Q: A: 25) Do you receive materials with batch or serial numbers from vendors? 1. A: Q: A: 3) How are the picking results confirmed? 56 Questionnaire_MM.doc .6. Confirmation Questions: Q: A: 1) Are to-bin transfer orders confirmed separately or automatically by the system? Q: 2) How much time elapses between delivery of the goods and their inspection.ValueSAP - A: Q: A: 21) Do you receive consignment stock from vendors? [ ]Yes [ ]No Q: A: 22) Do you receive articles that have batch or serial numbers from vendors? Q: A: 23) Do you create a pre-allocation of your materials within warehouse management? [ ]Yes [ ]No Q: 24) Do you group together your pick list for multiple processing for a particular shipping point. pick date.3. stock placement.2.2. Difference Processing Questions: Q: 1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer? A: 1. route.6.4. and between inspection and the arrival of the goods at their final destination? the destination bin.

ValueSAP - Q: A: 4) Which data is confirmed (e.6.doc .2.5. Return Delivery Questions: Q: 1) Will you be required to retain costs for material that is inspected as a result of a stock purge? A: [ ]Yes [ ]No Q: A: 2) Will you create action plans/tasks for this defective material? [ ]Yes [ ]No 57 Questionnaire_MM.6.2.7.6.g. actual time. Posting Change WM Questions: Q: 1) Do you use transfer orders to implement transfer postings with respect to consignment material? A: Q: A: 2) Which movement types will you use for posting changes? Q: 3) What type of documentation (forms) is to be generated in the case of transfer postings? A: Q: A: 4) Who is to be informed of a transfer posting? How is this person to be informed? 1.6. transport equipment used)? Q: 5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically? A: 1.2. WM Stock Transfer Questions: Q: A: 1) Do you use storage-bin-to-storage-bin stock transfers? [ ]Yes [ ]No 1.

A: 1. Evaluated Receipt Settlement (ERS) Questions: Q: 1) According to which rules do you effect automatic settlement with regard to goods receipts? A: Q: 2) Should a goods receipt with reference to a PO automatically generate an invoice for the delivery? A: 1. specific findings) on the defective material found in the stockroom or on the shop floor? A: [ ]Yes [ ]No Q: 4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor? A: [ ]Yes [ ]No Q: A: 5) Which documentation should accompany the goods that are returned to the vendor? Q: 6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned ned to the vendor. 58 Questionnaire_MM.7.doc . Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners.2. characteristic results. which IDoc type is used and which EDI standards the messages are to be converted into. defects.1.2.ValueSAP - Q: 3) Do you enter data (for example. Invoice Verification 1.7. A: Q: A: 2) From how many different business partners will you receive EDI messages? Q: A: 3) Describe the changes you want to make to the standard EDI messages.2.7.2.

Invoice Processing with Reference Questions: Q: 1) Do you reduce the amount of your vendors' invoices automatically in the event of variances? vendor? A: Q: A: 2) How do you notify your vendors of the reduction? Q: A: 3) Do you carry out invoice verification in the background? Q: 4) Do you have vendors who create one invoice for a delivery period? 59 Questionnaire_MM.3.ValueSAP - Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time. A: Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? Q: A: 10) What type of reporting tools do you want to use? 1.2.7.doc .

ValueSAP - A: Q: A: 5) Do you receive mixed invoices (credit items and debit items in the same document)? Q: A: 6) Name the types of tax that might appear on a vendor's invoice. A: Q: 8) If there are different types of tax. Q: 7) List the types of tax that are generally applicable and should therefore be automatically suggested in the standard system when an invoice is entered.doc . can groups of these tax types occur together under certain circumstances? A: Q: 9) If you are implementing QM. do you always require that goods receipts have passed QM inspection before being paid ? A: Q: A: 10) How do you treat unplanned delivery costs included in an invoice ? Q: 11) Do you sometimes have to change the account assignment for a certain purchase order at the time of invoice verification? A: Q: A: 12) Should down payments also be cleared? Q: 13) Which other messages do you want to send to your vendors or to people within your organization with respect to the invoice receipt? A: Q: 14) Is a goods receipt always necessary for invoice verification purposes? If so. do you allow reversal of the goods issue after the invoice has been posted? has been entered? A: 60 Questionnaire_MM.

returnable transport packing. freight! A: Q: A: 18) Do you use tax jurisdiction codes? Specify the codes used. Q: 19) Will you have invoices with mass amounts of data for which no item check is required? A: Q: 20) Do you receive invoices relating to transactions that are not administered in the system? A: 1. Specify a value for X.7. block the invoice when the number of days late times the value of the late items is greater than X. 61 Questionnaire_MM. importation.4.2. Invoice Overview Questions: Q: A: 1) Who is responsible for processing incorrect invoices in your firm? Q: 2) Describe the information flow between Purchasing and Invoice Verification when an error occurs? A: 1.2.ValueSAP Q: 15) Is the automatic account determination process only defined by Financial Accounting? If not.7.5.doc 1) Which invoice blocking reasons will you use? . Invoice Release Questions: Q: A: Q: 2) Do you want to block invoices for late delivery of goods? If so. who is responsible within Logistics? A: Q: 16) Do you wish to notify Purchasing if the invoice price exceeds the purchase order price? A: Q: 17) Specific to Brazil: Describe the Nota Fiscal process including special situations like future delivery.

Purchase Requisition 1.1. external services? A: Q: 2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)? A: Q: 3) How many days does it take.1. A: 62 Questionnaire_MM.ValueSAP A: Q: 3) Invoices can be entered in the system but may be automatically blocked due to variances. accounts payable clerk) checks blocked invoices and releases them for payment? How is this person to be notified? le manager) A: 1.3. ning or error messages? A: Q: 4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order? A: Q: 5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified? A: Q: 6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded? A: Q: 7) Who (e.3.g. buyer.3. Procurement on a Consignment Basis 1. material for direct consumption.doc .1. before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant. Specify the maximum quantity and price variances that are allowed. Purchase Requisition Processing Questions: Q: 1) How are purchase requisitions created in the case of stock material. typically.

Purchasing 1.g.1. price simulation) does the buyer need in order to assign the purchase requisition? A: Q: A: 4) Are purchase requisitions converted into requests for quotations? [ ]Yes [ ]No Q: 5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company? A: 1.3.2.1.3.1. which criteria apply? Q: A: 3) How is the person responsible for releasing the purchase requisition to be notified? 1.3. Purchase Order Processing 63 Questionnaire_MM.doc . Purchase Requisition Assignment Questions: Q: 1) On the basis of which criteria are purchase requisitions assigned to a source of supply? A: Q: A: 2) On the basis of which criteria are purchase requisitions grouped together? Q: 3) What support (e. Release Purchase Requisition Questions: Q: 1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order? a A: Q: A: 2) Are the purchase requisitions subject to a release strategy? If so.3.2.ValueSAP Q: 4) Will purchase requisitions generated via material/article requirements planning be manually post-processed? A: [ ]Yes [ ]No 1.3.2.

ValueSAP - Questions: Q: A: Q: 2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system. compared with the material valuation price? A: 1) How will purchase orders be created in your system? Q: 3) Describe how the source of supply is determined for manually created purchase requisitions! A: Q: A: 4) How do you transmit purchase orders to your vendors? Q: 5) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes? A: [ ]Yes [ ]No Q: 6) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway? A: [ ]Yes [ ]No Q: 7) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries? A: Q: A: 8) Will you be purchasing material imported from foreign vendors ? [ ]Yes [ ]No Q: A: 9) Are purchasing info records to be updated automatically with every purchase order? [ ]Yes [ ]No Q: 10) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering? A: [ ]Yes [ ]No 64 Questionnaire_MM.doc .

Q: 15) Do you allow overdeliveries? If so.ValueSAP - Q: 11) Do you plan and enter freight costs in the PO? If yes. for which purchasing documents? A: Q: 13) Do you sometimes order stock material directly for a cost center or another consumption category? A: [ ]Yes [ ]No Q: A: 14) Do you have to declare your ordering activities to the authorities? If so. what percentage would you allow? Should this default percentage threshold vary for diff A: Q: 16) On the occasion that a vendor sent you less than the quantity ordered. specify the percentage variance for the individual materials/material types. per unit of weight. as a percentage of the value). with no further deliveries expected? Please list the values for each material/material group. describe.2. yes.doc . based upon the plant for which the material is purchased. A: Q: 12) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so. describe the basis of the costs.2. etc)? o A: Q: 18) Do your POs issued to vendors contain specific transport or packing instructions? ssue to suppliers? Is vendors' compliance with the transport and packing instruhe instructions when the goods are received ? A: 1. A: Q: 17) Can the materials you purchase be subject to different tax types? (For example. would you ever want this shortfall to be considered an under delivery.3. based upon the material purchased. Contract Release Order Questions: 65 Questionnaire_MM. freight costs per piece. Also indicate if any types of costs can be determined automatically (for example.

other.doc .2..Approver checks R/3 regularly.for external services A: 1.) .for stock material .3..ValueSAP Q: 1) Will contract release orders be created in R/3 manually. by e-mail. refer to the Source Administration Scenario.2.3. which? Q: A: 6) How will you transmit your purchasing documents to your vendors? 66 Questionnaire_MM. by workflow. and/or automatically? (For more details.3. Release of Purchase Orders Questions: Q: 1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure. A: Q: 2) How is the person responsible for approval to be notified? . with reference to purchase requisitions.4.. by phone. A: Q: A: 3) Will you use an electronic signature to release purchasing documents? [ ]Yes [ ]No 1.for consumable material . Transmission of Purchase Orders Questions: Q: A: Q: A: 2) What information does the shipping notification contain? 1) How do your vendors transmit shipping notifications? Q: A: 3) How are your RFQs and rejection letters to your vendors to be transmitted? Q: 4) How long after ordering and before the time of delivery should a shipping notification have been received? A: Q: A: 5) Are there differences per vendor and/or site? If so.

doc . which? 2) How are your RFQs and rejection letters to your vendors to be transmitted? 1) How do you wish to transmit scheduling agreements? Q: 2) Should this deadline monitoring vary for different materials or articles? If so. please explain.ValueSAP Q: 7) Do you wish to adopt vendors' own nomenclature for characteristics (color codes etc.3. Scheduling Agreement Delivery Schedule Questions: Q: 1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually.5.2.6.3. with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.2.) on your order form? A: Q: A: 8) How are purchase orders to be transmitted? 1.3.7. 67 Questionnaire_MM. Transmission of Scheduling Agreements Questions: Q: A: Q: A: Q: A: 1. Delivery and Acknowledgment Expediter Questions: Q: 1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods? A: 3) Are there differences per vendor and/or site? If so.) A: Q: 2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered? A: Q: 3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet? A: 1.2.

3.ValueSAP A: Q: 3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? wledgment deadline is exceeded? A: [ ]Yes [ ]No Q: 4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules. A: Q: A: 2) From how many different business partners will you receive EDI messages? Q: A: 3) Describe the changes you want to make to the standard EDI messages.2. Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners.If so. how many days after the due date will you do this? A: Q: A: 6) How are reminders and urging letters (expediters) to be sent to your vendors? 1. which IDoc type is used and which EDI standards the messages are to be converted into. Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? 68 Questionnaire_MM.8.doc . A: Q: 5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries.

ValueSAP - Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.2. Transmission of Shipping Notifications Questions: Q: A: 1) Which department or person is to be informed of the shipping notifications? 69 Questionnaire_MM.10. Processing of Shipping Notifications/Confirmations Questions: Q: A: 1) Will you process shipping notifications with the R/3 System? [ ]Yes [ ]No Q: 2) Once you have issued a purchasing document to a vendor.2. do you want to track "confirmations" your vendor may return to you regarding the order? A: Q: 3) What do you do if the order acknowledgment contains quantity and/or delivery date variances viz a viz the purchase order or a previous acknowledgment? A: Q: 4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation? A: 1. A: Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? Q: A: 10) What type of reporting tools do you want to use? 1.3.9.doc .3.

Goods Receipt 1. you can define the variances in customizing.1. Q: A: 3) How do you inform the Purchasing Department that goods have been received? Q: 4) Do you receive quantities less than the ordered quantity? If yes.doc .3.) A: [ ]Yes [ ]No Q: 10) Which documents are generated with the goods receipt? 70 Questionnaire_MM.ValueSAP 1. is the purchase order considered complete then or do you receive the missing quantities later? A: Q: 5) Do you physically store the goods you have received into "stock in quality inspection" at a different location than those posted to normal stock? A: [ ]Yes [ ]No Q: A: 6) Do you allow every material to be stored at all storage locations? Please describe! Q: 7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes.3. Goods Receipt Processing with Reference Questions: Q: A: 1) Describe the process for receiving goods with reference to a purchase order.3. Q: A: 2) Name the storage locations to which vendors deliver the goods.3. A: Q: 8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system? A: Q: 9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors.

ValueSAP A: Q: A: 11) Which documents are generated in connection with a goods receipt? Q: 12) If a goods receipt quantity is assigned to a goods issue. do you want the person who enters the goods receipt to receive a corresponding message? A: Q: 13) Will you inspect the material/article at the time of goods receipt? If so. who is responsible within Logistics? A: Q: 17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout? A: 1. do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out? A: [ ]Yes [ ]No Q: 14) If you are using batch management.doc . which are not relevant for Warehouse Management ? Q: A: 2) Do you have warehouses with stock of different plants? Q: 3) Describe the structure of your warehouse! 71 Questionnaire_MM.3. how is the batch number determined at the time of goods receipt? A: Q: A: 15) Do you classify the batches at the time of goods receipt? Please specify the criteria. Warehouse/Stores Questions: Q: A: 1) Do you have storage locations.4. Q: 16) Is the automatic account determination process defined by Financial Accounting? If not.

4. which system should determine the batch? Q: A: 7) Which system should generate the transport orders ? Q: 8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing.ValueSAP A: Q: 4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ? A: Q: A: 5) Which system should determine the storage bins for stock placement / removement ? Q: A: 6) For removals and batch management.doc .1. or are they in unrestricted-use stock? A: Q: A: 3) Can goods be issued directly from the goods receipt area? [ ]Yes [ ]No Q: A: 4) Do you post your materials to "blocked stock"? [ ]Yes [ ]No Q: A: 5) Do you post your materials to return delivery stock? [ ]Yes [ ]No 72 Questionnaire_MM.3. A: 1. Stock Placement Processing Questions: Q: A: 1) Are pallets managed in the system with a unique number? [ ]Yes [ ]No Q: 2) Are materials posted to quality inspection after goods receipt.

post to stock . A: Q: 13) Do you print the stock placement (putaway) document when the transfer order is created? A: [ ]Yes [ ]No Q: A: 14) Are transfer orders confirmed manually or automatically? Q: A: 15) Please list the storage types that will have placement confirmation.Keep in GR area . sticker. weight. transfer order form. 73 Questionnaire_MM.)? A: Q: 11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: .ValueSAP - Q: 6) Describe the individual steps from external goods receipt to final placement in storage (putaway)..doc . A: Q: A: 7) Do you have capacity limits for your storage bins..? [ ]Yes [ ]No Q: 8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference? A: Q: A: 9) For which goods movements are transfer orders to be created automatically? Q: 10) What kind of form (printout) do you need for stock putaways (GR slip. etc. volume.move to inspection area? A: Q: 12) Which parameters determine your putaway strategies? etermining the appropriate storage bin. for example.

4.3. storage sections.2.ValueSAP - Q: 16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually? A: Q: A: 17) Who is notified of a stock putaway? How is this person notified? Q: 18) Will you maintain placement strategies (for example.doc . stock placement. stock removal? A: Q: A: 25) Do you receive materials with batch or serial numbers from vendors? 1. storage bins) for your stock materials? A: Q: A: 19) How many storage bins do you have per storage type? Q: A: 20) How many stock putaways (items) do you have per day? Q: A: 21) Do you receive consignment stock from vendors? [ ]Yes [ ]No Q: A: 22) Do you receive articles that have batch or serial numbers from vendors? Q: A: 23) Do you create a pre-allocation of your materials within warehouse management? [ ]Yes [ ]No Q: 24) Do you group together your pick list for multiple processing for a particular shipping point. pick date. Difference Processing Questions: 74 Questionnaire_MM. storage types. route.

actual time.g.3. transport equipment used)? Q: 5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically? A: 1.3. A: Q: A: 3) How are the picking results confirmed? Q: A: 4) Which data is confirmed (e.doc .3. Posting Change WM Questions: Q: 1) Do you use transfer orders to implement transfer postings with respect to consignment material? A: Q: A: 2) Which movement types will you use for posting changes? Q: 3) What type of documentation (forms) is to be generated in the case of transfer postings? A: Q: A: 4) Who is to be informed of a transfer posting? How is this person to be informed? 75 Questionnaire_MM. Confirmation Questions: Q: A: 1) Are to-bin transfer orders confirmed separately or automatically by the system? Q: 2) How much time elapses between delivery of the goods and their inspection.ValueSAP Q: 1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer? A: 1.4.4. and between inspection and the arrival of the goods at their final destination? the destination bin.4.

6.5.3. defects. Return Delivery Questions: Q: 1) Will you be required to retain costs for material that is inspected as a result of a stock purge? A: [ ]Yes [ ]No Q: A: 2) Will you create action plans/tasks for this defective material? [ ]Yes [ ]No Q: 3) Do you enter data (for example. specific findings) on the defective material found in the stockroom or on the shop floor? A: [ ]Yes [ ]No Q: 4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor? A: [ ]Yes [ ]No Q: A: 5) Which documentation should accompany the goods that are returned to the vendor? Q: 6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned ned to the vendor.ValueSAP 1.4. A: 1. WM Stock Transfer Questions: Q: A: 1) Do you create transfer requirements or transfer orders for consignment material? Q: A: 2) Do you use storage-bin-to-storage-bin stock transfers? [ ]Yes [ ]No 1. characteristic results.3.5.3.1.5.4.3. Invoice Release Questions: 76 Questionnaire_MM.doc . Invoice Verification 1.

A: Q: 3) Invoices can be entered in the system but may be automatically blocked due to variances. external services? A: Q: 2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)? A: 77 Questionnaire_MM. buyer.ValueSAP - Q: A: 1) Which invoice blocking reasons will you use? Q: 2) Do you want to block invoices for late delivery of goods? If so.1. Purchase Requisition 1.1.doc . Purchase Requisition Processing Questions: Q: 1) How are purchase requisitions created in the case of stock material. material for direct consumption.4.4. Specify a value for X. Internal Procurement 1.1. accounts payable clerk) checks blocked invoices and releases them for payment? How is this person to be notified? le manager) A: 1. block the invoice when the number of days late times the value of the late items is greater than X.4. ning or error messages? A: Q: 4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order? A: Q: 5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified? A: Q: 6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded? A: Q: 7) Who (e. Specify the maximum quantity and price variances that are allowed.g.

3.2.ValueSAP - Q: 3) How many days does it take.1. before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant. Release Purchase Requisition Questions: Q: 1) Should requisitions be subject to approval by someone (or possibly several people) before the requisition can be processed into an RFQ and/or purchase order? a 78 Questionnaire_MM. typically. Purchase Requisition Assignment Questions: Q: 1) On the basis of which criteria are purchase requisitions assigned to a source of supply? A: Q: A: 2) On the basis of which criteria are purchase requisitions grouped together? Q: 3) What support (e.4.doc . A: Q: 4) Will purchase requisitions generated via material/article requirements planning be manually post-processed? A: [ ]Yes [ ]No Q: A: 5) Will you manually create purchase requisitions? [ ]Yes [ ]No 1.4. price simulation) does the buyer need in order to assign the purchase requisition? A: Q: A: 4) Are purchase requisitions converted into requests for quotations? [ ]Yes [ ]No Q: 5) Which sources of supply will you use for purchase requisitions? Are these sources of supply internal and/or external to your company? A: 1.1.g.

A: Q: A: Q: A: 5) Which types of purchase order will you use? 6) How do you transmit purchase orders to your vendors? Q: 7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes? A: [ ]Yes [ ]No Q: 8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway? A: [ ]Yes 79 Questionnaire_MM. sales order.4. Purchasing 1.doc . Purchase Order Processing Questions: Q: A: Q: 2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system.1.2.2. which criteria apply? Q: A: 3) How is the person responsible for releasing the purchase requisition to be notified? 1.4. compared with the material valuation price? A: 1) How will purchase orders be created in your system? Q: 3) Describe how the source of supply is determined for manually created purchase requisitions! A: Q: 4) Specify the consumption categories for which you will procure external services and material directly: Asset. production order. cost center.ValueSAP - A: Q: A: 2) Are the purchase requisitions subject to a release strategy? If so. project. other (please specify).

Also indicate if any types of costs can be determined automatically (for example. freight costs per piece. describe the basis of the costs.ValueSAP [ ]No Q: 9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries? A: Q: A: 10) Will you be purchasing material imported from foreign vendors ? [ ]Yes [ ]No Q: A: 11) Are purchasing info records to be updated automatically with every purchase order? [ ]Yes [ ]No Q: 12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering? A: [ ]Yes [ ]No Q: 13) Do you plan and enter freight costs in the PO? If yes.doc . specify the percentage variance for the individual materials/material types. A: Q: 14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so. yes. per unit of weight. what percentage would you allow? Should this default percentage threshold vary for diff A: 80 Questionnaire_MM. Q: 17) Do you allow overdeliveries? If so. as a percentage of the value). describe. for which purchasing documents? A: Q: 15) Do you sometimes order stock material directly for a cost center or another consumption category? A: [ ]Yes [ ]No Q: A: 16) Do you have to declare your ordering activities to the authorities? If so.

2. based upon the material purchased. A: Q: 2) How is the person responsible for approval to be notified? .Approver checks R/3 regularly.ValueSAP Q: 18) On the occasion that a vendor sent you less than the quantity ordered. by e-mail.2. A: Q: 19) Can the materials you purchase be subject to different tax types? (For example.. A: Q: A: 3) Will you use an electronic signature to release purchasing documents? [ ]Yes [ ]No 1. by workflow. A: 1.3.doc . etc)? o A: Q: 20) Do your POs issued to vendors contain specific transport or packing instructions? ssue to suppliers? Is vendors' compliance with the transport and packing instruhe instructions when the goods are received ? A: Q: 21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this. by phone. with no further deliveries expected? Please list the values for each material/material group. Release of Purchase Orders Questions: Q: 1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure.4..2. would you ever want this shortfall to be considered an under delivery. other.. Transmission of Purchase Orders Questions: Q: A: Q: A: 2) What information does the shipping notification contain? 1) How do your vendors transmit shipping notifications? 81 Questionnaire_MM. based upon the plant for which the material is purchased.4.

2.ValueSAP Q: A: Q: 4) How long after ordering and before the time of delivery should a shipping notification have been received? A: 3) How are your RFQs and rejection letters to your vendors to be transmitted? Q: A: 5) Are there differences per vendor and/or site? If so. which? Q: A: 6) How will you transmit your purchasing documents to your vendors? Q: 7) Do you wish to adopt vendors' own nomenclature for characteristics (color codes etc.4. Scheduling Agreement Delivery Schedule Questions: Q: 1) Are scheduling agreement delivery schedules/SA releases created in R/3 manually.2.doc 1) How do you wish to transmit scheduling agreements? . with reference to requisitions and/or automatically? (Further details in sourcing administration scenario.4.) on your order form? A: Q: A: 8) How are purchase orders to be transmitted? 1.5.) A: Q: 2) How do you wish to synchronize (monitor) the delivery schedules/SA releases with respect to the quantities delivered? A: Q: 3) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet? A: 1. Transmission of Scheduling Agreements Questions: Q: A: Q: 2) How are your RFQs and rejection letters to your vendors to be transmitted? 82 Questionnaire_MM.4.

please explain.2.6. A: Q: A: 2) From how many different business partners will you receive EDI messages? 83 Questionnaire_MM.If so.ValueSAP A: Q: A: 1. Delivery and Acknowledgment Expediter Questions: Q: 1) How many days after the due delivery date will you send messages to your vendors urging delivery of the overdue goods? A: 3) Are there differences per vendor and/or site? If so.4. how many days after the due date will you do this? A: Q: A: 6) How are reminders and urging letters (expediters) to be sent to your vendors? 1. A: Q: 5) Will you send urging messages (expediters) to your vendors in the case of overdue deliveries.2.doc .4. which? Q: 2) Should this deadline monitoring vary for different materials or articles? If so.7. which IDoc type is used and which EDI standards the messages are to be converted into. Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners. A: Q: 3) Will you send out reminders regarding outstanding vendor confirmations if the due date is exceeded? wledgment deadline is exceeded? A: [ ]Yes [ ]No Q: 4) Which kinds of purchasing document do you want to send to vendors? 1) The complete purchasing document 2) Information re changes 3) Reminders (prior to due date 4) Urging letters/expediters (after due date) 5) Scheduling agreement delivery schedules.

do you want to track "confirmations" your vendor may return to you regarding the order? A: Q: 3) What do you do if the order acknowledgment contains quantity and/or delivery date variances viz a viz the purchase order or a previous acknowledgment? 84 Questionnaire_MM.8.4.2. Processing of Shipping Notifications/Confirmations Questions: Q: A: 1) Will you process shipping notifications with the R/3 System? [ ]Yes [ ]No Q: 2) Once you have issued a purchasing document to a vendor. Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.ValueSAP Q: A: 3) Describe the changes you want to make to the standard EDI messages.doc . A: Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? Q: A: 10) What type of reporting tools do you want to use? 1.

ValueSAP - A: Q: 4) Which type of vendor confirmation do you need and at which time intervals? Which events should trigger a confirmation? A: 1. A: Q: 3) If you do not use production orders of the R/3 System. Will the stocks be valuated at the prices specified in the R/3 e total value of the former system be taken over? A: Q: 2) If you do not use the R/3 Purchasing functionality. describe the process of receiving goods from production.2.4.3. Q: A: 2) Name the storage locations to which vendors deliver the goods.4.doc .3. Transmission of Shipping Notifications Questions: Q: A: 1) Which department or person is to be informed of the shipping notifications? 1.9.4. Goods Receipt Processing Questions: Q: 1) The material stock balances shown in your legacy system are to be transferred to the R/3 System. A: Q: 4) Should the person who posts a goods receipt be able to use a different account assignment than the one specified via the automatic account determination process?nt assignment? A: 1.4.2.3.1. Goods Receipt Processing with Reference Questions: Q: A: 1) Describe the process for receiving goods with reference to a purchase order. Goods Receipt 1. describe the process of receiving goods from a vendor. 85 Questionnaire_MM.

you can define the variances in customizing.doc . is the purchase order considered complete then or do you receive the missing quantities later? A: Q: 5) Do you physically store the goods you have received into "stock in quality inspection" at a different location than those posted to normal stock? A: [ ]Yes [ ]No Q: A: 6) Do you allow every material to be stored at all storage locations? Please describe! Q: 7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes. A: Q: 8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system? A: Q: 9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors. do you want the person who enters the goods receipt to receive a corresponding message? A: 86 Questionnaire_MM.ValueSAP - Q: A: 3) How do you inform the Purchasing Department that goods have been received? Q: 4) Do you receive quantities less than the ordered quantity? If yes.) A: [ ]Yes [ ]No Q: A: Q: A: 10) Which documents are generated with the goods receipt? 11) Which documents are generated in connection with a goods receipt? Q: 12) If a goods receipt quantity is assigned to a goods issue.

4. Q: 16) Is the automatic account determination process defined by Financial Accounting? If not.4. who is responsible within Logistics? A: Q: 17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout? A: 1. Warehouse/Stores Questions: Q: A: 1) Do you have storage locations. do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out? A: [ ]Yes [ ]No Q: 14) If you are using batch management.ValueSAP Q: 13) Will you inspect the material/article at the time of goods receipt? If so. how is the batch number determined at the time of goods receipt? A: Q: A: 15) Do you classify the batches at the time of goods receipt? Please specify the criteria. which are not relevant for Warehouse Management ? Q: A: 2) Do you have warehouses with stock of different plants? Q: A: 3) Describe the structure of your warehouse! Q: 4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ? A: Q: A: 5) Which system should determine the storage bins for stock placement / removement ? 87 Questionnaire_MM.doc .

ValueSAP -

Q: A:

6) For removals and batch management, which system should determine the batch?

Q: A:

7) Which system should generate the transport orders ?

Q: 8) How does your automated storage and retrieval system communicate to the legacy system? Explain or provide a design drawing. A: 1.4.4.1. Stock Placement Processing Questions: Q: A: 1) Are pallets managed in the system with a unique number? [ ]Yes [ ]No

Q: 2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock? A: Q: A: 3) Can goods be issued directly from the goods receipt area? [ ]Yes [ ]No

Q: A:

4) Do you post your materials to "blocked stock"? [ ]Yes [ ]No

Q: A:

5) Do you post your materials to return delivery stock? [ ]Yes [ ]No

Q: 6) Describe the individual steps from external goods receipt to final placement in storage (putaway). A:

Q: A:

7) Do you have capacity limits for your storage bins, for example, weight, volume...? [ ]Yes [ ]No 88

Questionnaire_MM.doc

ValueSAP -

Q: 8) Is a transfer requirement to be generated automatically at the time of a goods receipt with reference? A:

Q: A:

9) For which goods movements are transfer orders to be created automatically?

Q: 10) What kind of form (printout) do you need for stock putaways (GR slip, transfer order form, sticker, etc.)? A:

Q: 11) Is procured material pending inspection posted to stock or does it remain in the goods receipt storage area? What happens with the samples: - Keep in GR area - post to stock - move to inspection area? A:

Q: 12) Which parameters determine your putaway strategies? etermining the appropriate storage bin. A:

Q: 13) Do you print the stock placement (putaway) document when the transfer order is created? A: [ ]Yes [ ]No

Q: A:

14) Are transfer orders confirmed manually or automatically?

Q: A:

15) Please list the storage types that will have placement confirmation.

Q: 16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually? A:

Q: A:

17) Who is notified of a stock putaway? How is this person notified?

89 Questionnaire_MM.doc

ValueSAP Q: 18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials? A:

Q: A:

19) How many storage bins do you have per storage type?

Q: A:

20) How many stock putaways (items) do you have per day?

Q: A:

21) Do you receive consignment stock from vendors? [ ]Yes [ ]No

Q: A:

22) Do you receive articles that have batch or serial numbers from vendors?

Q: A:

23) Do you create a pre-allocation of your materials within warehouse management? [ ]Yes [ ]No

Q: 24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal? A:

Q: A:

25) Do you receive materials with batch or serial numbers from vendors?

1.4.4.2. Posting Change WM Questions: Q: 1) Do you use transfer orders to implement transfer postings with respect to consignment material? A:

Q: A:

2) Which movement types will you use for posting changes?

Q: 3) What type of documentation (forms) is to be generated in the case of transfer postings? 90 Questionnaire_MM.doc

5.ValueSAP A: Q: A: 4) Who is to be informed of a transfer posting? How is this person to be informed? 1.4.4. characteristic results. Difference Processing During Stock Placement Questions: Q: 1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer? A: 1.4. defects. specific findings) on the defective material found in the stockroom or on the shop floor? A: [ ]Yes [ ]No Q: 4) Do you have to inspect/re-inspect defective material found in your stockroom or on the production floor? A: [ ]Yes [ ]No Q: A: 5) Which documentation should accompany the goods that are returned to the vendor? 91 Questionnaire_MM.4. Return Delivery Questions: Q: 1) Will you be required to retain costs for material that is inspected as a result of a stock purge? A: [ ]Yes [ ]No Q: A: 2) Will you create action plans/tasks for this defective material? [ ]Yes [ ]No Q: 3) Do you enter data (for example.4.4.3. Confirmation of Stock Placement Questions: Q: 1) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically? A: 1.doc .4.

4. 92 Questionnaire_MM.5.5.4.1. Invoice Processing with Reference Questions: Q: 1) Do you reduce the amount of your vendors' invoices automatically in the event of variances? vendor? A: Q: A: 2) How do you notify your vendors of the reduction? Q: A: 3) Do you carry out invoice verification in the background? Q: A: 4) Do you have vendors who create one invoice for a delivery period? Q: A: 5) Do you receive mixed invoices (credit items and debit items in the same document)? Q: A: 6) Name the types of tax that might appear on a vendor's invoice.4.5.2. Evaluated Receipt Settlement (ERS) Questions: Q: 1) According to which rules do you effect automatic settlement with regard to goods receipts? A: Q: 2) Should a goods receipt with reference to a PO automatically generate an invoice for the delivery? A: 1.ValueSAP - Q: 6) Describe the handling of inspection lots where the usage decision has determined that they are to be rejected and returned ned to the vendor. Q: 7) List the types of tax that are generally applicable and should therefore be automatically suggested in the standard system when an invoice is entered.doc . Invoice Verification 1. A: 1.

do you allow reversal of the goods issue after the invoice has been posted? has been entered? A: Q: 15) Is the automatic account determination process only defined by Financial Accounting? If not. do you always require that goods receipts have passed QM inspection before being paid ? A: Q: A: 10) How do you treat unplanned delivery costs included in an invoice ? Q: 11) Do you sometimes have to change the account assignment for a certain purchase order at the time of invoice verification? A: Q: A: 12) Should down payments also be cleared? Q: 13) Which other messages do you want to send to your vendors or to people within your organization with respect to the invoice receipt? A: Q: 14) Is a goods receipt always necessary for invoice verification purposes? If so. returnable transport packing.doc . freight! A: 93 Questionnaire_MM. importation. who is responsible within Logistics? A: Q: 16) Do you wish to notify Purchasing if the invoice price exceeds the purchase order price? A: Q: 17) Specific to Brazil: Describe the Nota Fiscal process including special situations like future delivery. can groups of these tax types occur together under certain circumstances? A: Q: 9) If you are implementing QM.ValueSAP - A: Q: 8) If there are different types of tax.

A: 1) Which invoice blocking reasons will you use? Q: 3) Invoices can be entered in the system but may be automatically blocked due to variances. Invoice Release Questions: Q: A: Q: 2) Do you want to block invoices for late delivery of goods? If so.5.4.4.5. block the invoice when the number of days late times the value of the late items is greater than X. Invoice Overview Questions: Q: A: 1) Who is responsible for processing incorrect invoices in your firm? Q: 2) Describe the information flow between Purchasing and Invoice Verification when an error occurs? A: 1.4. ning or error messages? A: Q: 4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order? A: 94 Questionnaire_MM.doc . Q: 19) Will you have invoices with mass amounts of data for which no item check is required? A: Q: 20) Do you receive invoices relating to transactions that are not administered in the system? A: 1.3. Specify a value for X. Specify the maximum quantity and price variances that are allowed.ValueSAP - Q: A: 18) Do you use tax jurisdiction codes? Specify the codes used.

A: 95 Questionnaire_MM. A: Q: A: 2) From how many different business partners will you receive EDI messages? Q: A: 3) Describe the changes you want to make to the standard EDI messages.5. Q: A: 4) Under which operating system do you want your EDI subsystem to run? Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem? A: Q: A: 6) Has SAP certified your EDI subsystem? Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time. which IDoc type is used and which EDI standards the messages are to be converted into. buyer. accounts payable clerk) checks blocked invoices and releases them for payment? How is this person to be notified? le manager) A: 1. Inbound EDI Processing Questions: Q: 1) Create a list of which R/3 messages are sent to which business partners.5.ValueSAP - Q: 5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified? A: Q: 6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded? A: Q: 7) Who (e.g.doc .4.

1.5.5.doc .5. block the invoice when the number of days late times the value of the late items is greater than X.5. Invoice Verification 1. Specify a value for X. ning or error messages? A: Q: 4) Do you want to block invoice items whose value exceeds a certain amount? What is the threshold value for invoice items 1) with reference to a purchase order 2) without reference to a purchase order? A: Q: 5) Who is to be notified in the event of variances between the purchase order price and the invoice price? How is this person to be notified? 96 Questionnaire_MM.5. Pipeline Withdrawal 1.1. Specify the maximum quantity and price variances that are allowed.1. Invoice Release Questions: Q: A: Q: 2) Do you want to block invoices for late delivery of goods? If so.2. Pipeline Processing 1.ValueSAP Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time A: Q: A: 9) Do you want to use Work Flow to be notified of errors or warnings? Q: A: 10) What type of reporting tools do you want to use? 1. Goods Issue Processing Questions: Q: 1) Which documents are generated in conjunction with this posting and what information do they contain? A: 1.2. A: 1) Which invoice blocking reasons will you use? Q: 3) Invoices can be entered in the system but may be automatically blocked due to variances.1.

g. RFQ/Quotation 1.6.ValueSAP - A: Q: 6) Do you wish to block invoices randomly (stochastically) or only if a certain value is exceeded? A: Q: 7) Who (e. display)? [ ]Yes [ ]No Q: 5) How do you determine the requirement quantities at header level in the case of structured articles? A: Q: 6) Do you exclude articles from requirements planning? If so.) A: Q: A: 4) Do you carry out requirements planning for structured articles (e. etc. buyer.1.doc .6. Processing of Requests for Quotations Questions: Q: 1) Do you generally request several vendors to submit prices.1. import. promotion. terms and conditions in the form of a tender/bid/quotation? A: [ ]Yes [ ]No Q: 2) Do you want to assign a collective number to the different quotations submitted by several vendors? A: [ ]Yes [ ]No Q: 3) Can an article be procured from several vendors? If so. prepack.)? A: 97 Questionnaire_MM. is this the rule or an exception? (Or specify percentage. seasonal.g.g. accounts payable clerk) checks blocked invoices and releases them for payment? How is this person to be notified? le manager) A: 1.6. Source Administration 1.1. which (e.

2.1.6. A: Q: 2) How is the person responsible for approval to be notified? . Release of RFQs Questions: Q: 1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure. by phone. other.doc .ValueSAP 1. are (promotion) purchase orders to be consolidated in addition to requisitions? A: [ ]Yes [ ]No 1.4. Transmission of RFQs Questions: Q: A: Q: 2) Will you send rejection letters to unsuccessful bidders? Indicate how such letters are to be transmitted to the vendor.6.1.3.. A: Q: A: 3) Will you use an electronic signature to release purchasing documents? [ ]Yes [ ]No Q: 4) In automatic load-building.1.. A: 1. by e-mail.Approver checks R/3 regularly..6. by workflow. Vendor Quotation Processing Questions: Q: 1) Do you wish to have the system automatically analyze/evaluate quotations submitted by vendors? A: 1) How will you transmit your purchasing documents to your vendors? Q: A: 2) How do you receive the quotations? Q: 3) Are the quotations submitted by vendors to be automatically compared by the system? A: [ ]Yes [ ]No 98 Questionnaire_MM.

call-offs) and master conditions to manage your scheduling lines? If yes..6.2.6. consumable materials. Contract Processing Questions: Q: 1) Will you use contracts in R/3? If so.6.more than one company code? A: Q: A: 4) Do you also allow a consumption account in the case of contracts for stock materials? [ ]Yes [ ]No 1. value contracts. what will you use contracts for (e. are any of these JIT delivery schedules? 99 Questionnaire_MM.2. quantity contracts)? Q: 3) Are the contracts to be valid for: . stock materials. external services)? A: Q: A: 2) Which types of contract do you need (e.g.doc .2.1.more than one plant .5.1.2.6. Transmission of Rejections Questions: Q: A: Q: 2) Will you send rejection letters to unsuccessful bidders? Indicate how such letters are to be transmitted to the vendor.ValueSAP 1. how are the lines of the scheduling agreement delivery schedule generated: manually or via materials planning (MRP)? M A: Q: 3) Do you need release documents (e.g. Scheduling Agreement Processing Questions: Q: 1) Will you use scheduling agreements to procure materials from external or internal suppliers (vendors or your own plants respectively)? If so.g. Outline Purchase Agreements 1. A: 1) How will you transmit your purchasing documents to your vendors? 1. which types of scheduling agreement will you use? Are these scheduling agreements to be maintained centrally? A: Q: 2) Do you want to reconcile the quantity requested and the quantity actually delivered with your vendor (monitoring function)? If so.

3.. other.2.6. by phone.Approver checks R/3 regularly. A: Q: 2) How is the person responsible for approval to be notified? . Transmission of Contracts Questions: Q: A: 1) Are there differences per vendor and/or site? If so..doc ..) on your order form? A: Q: A: Q: 4) How will you transmit your contract release orders? 5) How do you wish to transmit your contracts to your vendors? 100 Questionnaire_MM. which? Q: A: 2) How will you transmit your purchasing documents to your vendors? Q: 3) Do you wish to adopt vendors' own nomenclature for characteristics (color codes etc. A: Q: A: 3) Will you use an electronic signature to release purchasing documents? [ ]Yes [ ]No 1. Release of Outline Agreements Questions: Q: 1) Are purchase documents to be approved by someone before being issued to vendors? Describe the approval procedure.2. by workflow.4.ValueSAP - A: Q: 4) Do you want to offer your vendors the option of viewing the scheduling agreement releases via the Internet? A: Q: 5) Do you sometimes assign a consumption category to scheduling agreements for stock materials? A: 1. by e-mail.6.

7. Return Deliveries 1.ValueSAP - A: 1. if necessary.7.doc .1. which? 2) How are your RFQs and rejection letters to your vendors to be transmitted? 1) How do you wish to transmit scheduling agreements? 1.1.5. Add other business partners.7. queries and so on)? Q: A: 5) Do you define specific periods of time for processing notifications? Q: 6) List the business partners (internal and/or external) whose address information you require when creating the notification.1. Quality Notification 1. Transmission of Scheduling Agreements Questions: Q: A: Q: A: Q: A: 3) Are there differences per vendor and/or site? If so. who is responsible for the receipt or creation of quality notifications? Q: 2) Do you want a simplified view of the structure and functions of a notification to facilitate ease of use for occasional users? A: Q: A: 3) Do you want to create notifications using copy models? Q: A: 4) How do you prioritize incoming notifications (complaints. A: Q: 7) How do you describe the problem? Do you use a verbal description or standard codes? 101 Questionnaire_MM.6.2. Creation of a Quality Notification Questions: Q: A: 1) In your company.

items. execution.ValueSAP - A: Q: 8) Do you want to attach electronic documents (for example. based on the notification? Where are these costs to be settled? A: Q: A: 16) How many notifications do you receive each day or each year? Q: 17) Do you record the performed activities that solved the customer problem in a standardized way (for example. activities? A: Q: A: 14) Do you record costs arising from complaints? Describe how you record these. describe these tasks. tasks.doc . A: Q: 11) Do you want the person or coordinator responsible for a task to be notified automatically by the system? A: Q: 12) Do you want newly created notifications to be subject to an additional approval procedure? A: Q: 13) How do you want to structure the layout of your notification with regard to the problem description. using standardized codes) in order to evaluate possible solutions for a problem? A: 102 Questionnaire_MM. inspection reports) to the notification? A: Q: A: 9) Do you assign a responsible person to each task? Q: 10) Do you have ad-hoc tasks that you always carry out for different notification types or priorities? If so. Q: 15) Do you want to create and activate the QM order.

A: Q: A: 19) Do you allow your customers to create complaints in your system using the Internet? 1.g.7. Transportation Planning and Processing Questions: Q: A: 1) Do you plan transportation yourself? Q: A: 2) Do you use any third-party transportation systems? [ ]Yes [ ]No Q: A: 3) Describe your transportation handling in detail.doc . road. sea? A: 103 Questionnaire_MM. Q: A: 4) What carriers do you use to transport goods? Q: A: 5) How do you select your carriers? Q: A: 6) How do you create shipments? Q: A: 7) Do you have Individual and/or Collective Shipments? Q: 8) Do you use one mode of transport per route or a combination of modes per route.ValueSAP - Q: 18) How is a quality notification processed in your company? Describe the process for external or internal notifications.2. rail. e.1.7.2. Outbound Shipments 1.

ValueSAP Q: A: 9) Do you need leg determination? Q: A: 10) List all documents required to complete the transportation process. time taken. distance travelled)? A: Q: A: 15) How do you determine shipment costs (for example. Q: A: 11) Do you record the progress of the shipment? Q: A: 12) If so. kilometers. volume)? Q: A: 16) How do you carry out settlement accounting with the external carrier? Q: A: 17) Do you charge stores for the costs of using your own vehicles? Q: A: 18) Do you handle several deliveries for different ship-to parties in one single shipment? Q: A: 19) According to which criteria do you group deliveries for one shipment? Q: A: 20) Do you have your own vehicles or do you use external carriers? 104 Questionnaire_MM.doc . which ones? Q: A: 13) Is freight charged to the customers or is it absorbed by the company? Q: 14) Do you need to be able to enter your actual transportation data at a later point in time (for example.

2.ValueSAP - Q: 21) What do you use as a basis for scheduling your vehicles or the vehicles of your external carrier? A: Q: A: 22) How do you respond to capacity constraints? Describe the contractual conditions. Freight Cost Invoicing and Settlement Questions: Q: A: 1) Is freight charged to the customer or does the company absorb the cost? Q: A: 2) How do you calculate your freight costs (freight pricing procedure)? Q: A: 3) Are you using multi-dimensional scales for freight calculation? Q: A: 4) How do you post your freight costs to accounting? Q: A: 5) Do you verify invoices for your forwarding agents? If so. which rules do you use? 1.2.3.7.2.g.7. Q: A: 23) What information do these documents contain? 1. Message Transmission for Transport Documents Questions: Q: 1) Do you require shipment documents for physically transporting the merchandise? If so.doc . what form of document (e. paper. EDI)? A: Q: A: 2) What information do these documents contain? Q: 3) How are shipping documents to be transmitted? 105 Questionnaire_MM.

etc.3. article.7.g. A: Q: A: 3) How are the picking results confirmed? 106 Questionnaire_MM.7. to which location is the merchandise returned? A: Q: A: 4) Will you maintain picking strategies? 1. Difference Processing Questions: Q: 1) How do you handle stock differences that are noticed either at the time of transfer order confirmation or continuous inventory based on bin-to-bin transfer? A: 1.7.doc .2.3.ValueSAP - A: 1. and between inspection and the arrival of the goods at their final destination? the destination bin. Stock Removal Processing Questions: Q: 1) Upon what does the your choice of strategy depend (only in the case of several different strategies)? A: Q: 2) On which parameters does the storage bin search process depend when items are removed from storage (e. Confirmation Questions: Q: A: 1) Are to-bin transfer orders confirmed separately or automatically by the system? Q: 2) How much time elapses between delivery of the goods and their inspection. Warehouse 1.7.3.)? A: Q: 3) Do you carry out complete pallet removals and subsequent return transfers? If so.3.1.3. type of movement.

g.7. transport equipment used)? Q: 5) Do you want to confirm the quantities involved in when stock is placed into or taken out of storage manually or automatically? A: 1.1. actual time.doc .7. Message Transmission for Deliveries Questions: Q: A: 1) What information do these documents contain? Q: A: Q: A: 2) How are deliveries to be transmitted? 3) How are shipping documents to be transmitted? 1. Shipping 1.2.7.4.ValueSAP Q: A: 4) Which data is confirmed (e.4. Picking Questions: Q: A: 1) Will you use the SAP Warehouse Management component? [ ]Yes [ ]No Q: A: Q: A: 2) Which type of warehouse management do you use? 3) Do you use Lean WM for picking? [ ]Yes [ ]No Q: A: 4) Is the picking process handled via an external system? [ ]Yes [ ]No Q: A: Q: 5) Which activities do you carry out during the picking process? 6) Do you carry out picking on an article or recipient basis? 107 Questionnaire_MM.4.

doc . warehouse control unit. PDC. radio.g.)? A: Q: A: 15) How do you determine the location at which an item must be picked? Q: 16) Do you group together deliveries for which picking is to take place over a certain time interval? A: [ ]Yes [ ]No Q: 17) How do you plan the picking sequence of the individual deliveries? 108 Questionnaire_MM. etc.ValueSAP A: Q: A: Q: A: 7) Do you have material that: 8) Do you confirm your picking process? [ ]Yes [ ]No Q: A: 9) Do you group deliveries together to expedite the picking process (picking wave)? [ ]Yes [ ]No Q: A: 10) How will the relevant picker be assigned to a pick order? Q: A: 11) Will target times for picking be recorded? Q: A: 12) How are picking staff assigned to individual pick orders? Q: 13) Do you use software from another vendor to handle this process? If so. how is the process carried out? A: Q: 14) Are you supported by a sub-system when picking (e.

doc . Packing Processing Questions: Q: A: 1) Describe your packing process in detail. transport equipment to be used. Q: A: 2) Would you require a packing proposal in sales documents? Q: A: 3) Do you have specific packing materials? [ ]Yes [ ]No Q: A: 4) Do you need to be able to pack certain articles in certain packaging materials only? [ ]Yes [ ]No 109 Questionnaire_MM.ValueSAP A: Q: 18) Which documents are used for picking and what information do they contain (planned time.4.7.3.)? A: Q: A: 19) How do you optimize picking (split according to specific criteria)? Q: A: 20) How are the picking results confirmed? Q: A: 21) In how many steps are the goods grouped? Q: A: 22) Are target times for picking determined? [ ]Yes [ ]No Q: A: 23) Is payment of pickers performance-related? 1. etc.

4. several packages into one container? A: [ ]Yes [ ]No Q: A: 11) What packing materials do you use? Q: A: 12) Do you need to check the maximum capacity limit of packing materials? [ ]Yes [ ]No Q: 13) Do you need direct verification for information on the physical packaging transaction on the packing station for the R/3 System? A: Q: A: 14) Do you want to send the the pallet identification information to your customer? 1. which algorithms do you use to determine this information? A: Q: 7) Do you want to pack items of a delivery in such a way that you know which and how many articles are in each shipping material (for example. for example.doc .4. wire basket or roll container)? A: [ ]Yes [ ]No Q: 8) Do you require packing documents (packing list) and what information do these contain? A: Q: A: 9) Are you currently using any external software for packing? Q: 10) Do you combine packed materials into other units (shipping units). Goods Issue Processing 110 Questionnaire_MM.ValueSAP Q: 5) Do you want to use multi-level packing? That is. do you combine materials in other units? A: [ ]Yes [ ]No Q: 6) Do you require detailed information on the type and number of the packing materials to be used for picking? If so.7.

doc .ValueSAP - Questions: Q: 1) How much time elapses between the actual goods issue and its posting in the system? A: Q: A: 2) Is the posting made online or in batch mode? Q: A: 3) Are deliveries posted individually or for each group of goods issues? Q: 4) Which documents are generated in conjunction with this posting and what information do they contain? A: Q: A: 5) Do you want to send the the pallet identification information to your customer? 111 Questionnaire_MM.

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