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CHAPTER-1 INTRODUCTION TO THE STUDY

Each and every organization has its own importance in the economic wealth of the nation. Different organizations meet different needs of the people by offering different products and services. Due to globalization, the world has changed into a global village. In this fast changing business scenario, it is imperative for every entrepreneur to have a vivid understanding of the functional application of the new age business. As a part of the academic curriculum each student has to undertake an organizational study to get a practical exposure. The study is conducted at INDIAN RARE EARTHS LIMITED, CHAVARA.

1.1 OBJECTIVES OF THE STUDY

The primary objective of the study is:To acquire knowledge about the organizational setup of an organization (IREL CHAVARA)

The secondary objectives of the study is:1) To analyze the various procedures and formalities involved in the functioning of the various departments in the organization 2) To understand the decision making process involved in various levels of the organization 3) To study the history ,significance and objectives of the organization 4 ) To identify the strength and weakness of the organization 5) The know about the overall structure in the deparments from top to bottom 6) To understand the different products of the organization 7) To understand about the integration of the organization and its environment.

1.2 SCOPE OF THE STUDY

To make an organizational study about the IREL at chavara one of the leading suppliers of beach sand minerals to the nation and the abroad would make sufficient to understand the real practices of management. The study helps the management students in getting a practical exposure about the nature of the business organization and its various departmental functions to achieve the organizational goals.

1.3 RESERCH METHODOLOGY The study is depended on both primary and secondary data. It is descriptive and analytical in nature. The study was undertaken by personally visiting the various departments of IREL chavara. PRIMARY DATA Primary data can be collected either trough observation or through direct communication with respondents in one form or another or through personal interviews. The primary data for this study is collected by direct interview with the officials of different deprtments of the company.

SECONDARY DATA Secondary data means data that are already available .These data refers to those that have been collected and analyzed by someone else.Here secondary data are collected from: I. II. III. IV. V. Company Brochures Magazines Annual reports Journals Web sites

LIMITATIONS OF THE STUDY

1) Since the officials were engaged in their routine work ,it was rather difficult to spare their time for detailed discussion. 2) There may be errors due to the bias of the respondents 3) Time is the major limitation in the course of study. 4) Because of the strategic importance of the company,management kept certain matters regarding latest facts and figures strictly confidential. 5) Lack of availability of relevant secondary data make it impossible for comparison of the study results.

After the advent of electricity its demand decreased in the gas mantle industry. Technology developed over the years has made the beach sand productive. Garnet is used in the manufacture of abrasive polishing glass.even though Aluminium bearing metal Garnet and Sillimanate are also fond along with these beach sand minerals.Illmenite which is black in colour constitutes a major chunk of these minerals(60%)presence of these minerals makes the beaches appear black.The primary source of rare earth elements is greenish yellow coloured mineral sand.But they are not commercially exploited for Aluminuium production due to economic reasons.Monazite was mainly used in the gas mantle industry. in the natural form . The elements include the elements with atomic numbers 57 to 71.In the early years these elements were considered as rare elements and so they are called as rare earth metals. However Garnet and Sillimanite .The beach sand washing and mining industry has vast future because of their demand in nuclear industry . TV tubes for sand lasting and for water filtration.These ores are Illmenite Rutile and Zircon . Latter many elements in this group were found splendid but their name remained unchanged .1 INDUSTRY PROFILE Rare earths elements include a series of chemical elements of the periodic table. metals and alloys.CHAPTER-2 PROFILE 2. which is monazite .Its availability in nature is confined to certain beaches and rocks found in certain countries.An ore is a mineral from which metals can be separated economically .Zirflour used in foundries for high temperature castings.Sillimanite is used in high temperature refectory industry.ceramics and refactories and in the manufacture of Zirconium chemicals. ceramic industry etc.Zircon is used in refoundries.Minerals are utilized in a variety of industrial and domestic applications. Welding electrode industry.Pigment industry.Illmenite and Rutile forms the ore for Titanium .Zircon for Zirconium .are commercially significant. The beaches containing the monazite are found mixed with other minerals too .Most of these are ores of valuable metals . These minerals are commercially known as beach sand minerals or heavy minerals.

After a gap of about 20 years.Indian Rare Earths Limited(IREL) was incorporated as a private limited company jointly owned by the government of india and government of travancore.2 COMPANY PROFILE INDIAN RARE EARTHS LIMITED On August 18 1950.Zircon.and Kerala for the recovery of thorium. Orissa.Cochin with the primary intention of taking up commercial scale processing of monazite sand and its first unit namely Rare Earths Division(RED).Aluva.IREL commissioned its largest Division called Orissa Sand Complex (OSCOM) at Chatrapur. . Rutile. monazite.In the present scenario of booming economy in India and China there is a huge demand for beach sand minerals. Chavara plant is engageg in the processing of beach sand deposits available on the coastal belt of Neendakara to Kayamkulam.Sillimanite and garnet as well as various value added products. Today IREL operates these four units mith Corporate Office in Mumbai and produces/sella six heavy minerals namely Illmenite.IREL took over a number of private companies engaged in mining and separation of beach sand minerals in southern part of the country and eastablished two more Divisions one at Chavara. with its export component of above Rs 1000 million.Illmenite in particular.Kerala and the other at Manavalakurichi Tamil Nadu.too.IREL is making profit for the last six years with its sales turnover reaching a peak exceeding Rs 3000 million in 2000-01. 2. After becoming a full fledged Central Government Undertaking in 1963 under the administrative control of department of atomic energy(DAE).

and Ilmentie. Titanium Metal Used as flux in the welding electrode industry In the manufacturing of refractory bricks castables.45-4. Annual Production Capacity in Chavara Plant PRODUCT Illmenite Rutile Zircon Sillmanite Zirflour Microzir PRODUCTION CAPACITY 200000t 1145000t 1175t 10000t 6000t 500t PRODUCT RANGE Illmenite Rutile PRODUCT SPECIFIC SPECIFICATION GRAVITY Q‟ Grade Tio2-58% Q‟ Grade Tio2-95% BULK DENSITY 4.18-4. The product range includes value added products like Zirflorand Microzir.PRODUCTS IREL Chavara plant produces the major heavy beach sand minerals like Rutile. Sillimanite.25 1950-2050 Zirflour (300/200 mes) H ASTM) ZrO2-64% 1800-1850 MAJOR APPLICATION Tio2pigment industry. cordierites In refractory and foundry coatings.24 Kg/M3 2600-2630 2630-2650 Sillimanite Q‟ Grade Ai2O3-58% 3. Zircon. Also as opacifierin ceramic industry .54 4.20-3.

Sillimanite. It is an ISO 9001:2000.000 tone of Ilmenite.A. Rutile and Zircon. The plant operates on a mining area containing as high as 40% heavy minerals and extending over a length of 22km in the belt of Neendakara and Kayamkulam. the plant has facilities for annual production of ground Zircon called Zirflour and Micozir of the order of 6000 tones and 300 tons respectively. In addition to that.00. 11. Zircon and Zirflour. The major minerals products of IREL are Ilmenite.UNIT PROFILE IREL. 1. OHSAS 18000 certified company supplies beach sand minerals to the foreign and domestic market. . The major mineral products of IREL are Ilmenite. IREL Chavara is one of the oldest and leading public sector undertakings under the Department of Atomic Energy (DAE).K. and 10000t of Sillimanite. Japan etc. And the mineral Ilmenite happens to be of weathered variety analyzing 60% Titanium Dioxide (TiO2). Rutile. and OHSAS 18001:1999 certified company supplies beach sand minerals to the foeign and domestic customers. 1175t of Zircon. IREL Chavara is one of the oldest and leading public sector undertakings under the control of Department of Atomic Energy. 114500t of Rutile.14. CHAVARA IS LOCATED 10KM NORTH OF Kollam.S. capital of Kerala and 135 kms by road from Kochi is perhaps blessed with the best mineral sand deposit of the country. Australia.750 tones of Zircon and 10. Rutile and Zircon and mineral Ilmenite happens to be weathered variety analyzing 60% TiO2. Sillimanite (TiO2 bearing mineral) to the TiO2 industry. The deposit is quite rich with Ilmenite. The present annual production capacity of Chavara Unit engaged in dry as well as wet (dredging/up gradation) mining and mineral separation stands at 2. ISO 14001:2000. The deposit is quite rich withrespect to Ilmenite. In addition the plant has facilities for annual production of ground Zircon called Zirflour (-45 micron) and Microzir (1-3 micron) of the order of 6000t and 500t respectively. 85 kms from Thiruvananthapuram. 85 km from Thiruvananthapuram and 135 km by road Kochi is perhaps blessed with the mineral sand deposit of the country. Germany. It is an ISO 9001:2000. The present annual production capacity of Chavara unit engaged in dry as well as wet (dredging/up gradation) mining and mineral separation stands at 200000t of Ilmenite.000 tones of Sillimanite. IREL Chavara is located 10 km north of Kollam. ISO 14001:2004. The plant operates on a mining area containing as high as 40% heavy minerals and extending over alengt of 22 kms in the belt of Neendakara and Kayamkulam. U.500 tones of Rutile. Ruile. It caters the requirements of developed countries like U.

None of the Directors as per section 6 read with schedule 1A of the Companies Act 1956. It would be achieved by maximum utilization of existing capacities. Approximately 2750 people are employed by IREL in all units and they constitute ones of its greatest resource. Zircon. sharing and development . 27th October 2009 and 17th February 2010. VISION  To be a leading supplier of beach sand minerals from Asia by supplying 10% of the world demand for beach sand minerals over the next 7-10 years. 2 Directors are independent.BOARD OF MANAGEMENT The board consist of 9 Directors of which 3 are Executive Directors and 6 Non-Executive Directors. and capturing major portion of the incremental growth in the global TiO2 feedstock demand and by developing competitive value added Rutile.  To build a professional.  To become the preferred rate earths products supplier (producer and /or marketer) for domestic customers to ensure long-term sustenance and profitability of race earths business and to achieve adequate efficiency in monazite processing as long as it is necessary/worthwhile.  To play a dominant role in developing domestic rare earths market by producing and /or marketing the quality value-added products to realize maximum potential of rare earths in a range of applications. new capacity addition. that are used to make increasingly superior/novel products required by customers. Sillimanite and granite products that make handsome contribution to revenue and profits. Out of the 6 Non-Executive Directors. creative and committed workforce And nurture an environment that fosters learning. MISSION  To harness beach sand in an environmentally an socially responsible manner for efficiently producing minerals and their traditional and innovate value-added products of world-class quality. MEETINGS The board of Directors met 4 times during the year 2009-10 on 30th July 2009.

1000 million& all time high Profit Before tax of Rs. safety and human resource management.Awards and Achievements IREL has fairly good record in its performance during the past decade. IREL posted all time high sales turn over exceeding 3600 million with export component over Rs.      . share of export and profit after tax started improved by leaps and bounds and the company recorded increasing profit since then. In addition to production and financial performance. Certificate of Merit from CHEMEXCIL under the category of Basic Inorganic and Organic chemical for outstanding performance for the year 2000-2001 including agrochemical panel. During the year 2006-07. Following is the list of awards and recognition won by IREL during the recent years  Silver Trophy of “Scope (Standing Conference of Public Enterprises)” award for Excellence and Outstanding Contribution to the Public Sector Management –Special Turnaround Category for the year 1999-2000. Chemicals and Allied Products Export Promotion Council‟s (CAPEXIL) Special Export Award from the processes Minerals Group for the year 2000-2001. In recognizing of the company‟s efforts. IREL has excelled in the areas of marketing.. Chemicals and Allied Products Export Promotion Council‟s (CAPEXIL) Special Export Award from the processes Minerals Group for the year 2001-2002. From 1997-1998 onwards all out team effort was taken to achieve name plate capacity for the mining and mineral separation plants in all the thre locations.1000 million. OSCOM has been selected by Directorate of Export promotion and Marketing. Chemicals and Allied Products Export Promotion Council‟s (CAPEXIL) Special Export Award from the processes Minerals Group for the year 2002-2003. Total sales turnover. garnet and ilmanite. SCOPE awarded prestigious Silver Trophy of „SCOPE‟ award for excellence and outstanding contribution to the public Sector Management-Special turnaround Category for the year 19992000. Orissa to get the STATE EXPORT AWARD in shape of certificate of Excellence for the year 2000-2001 under the minerals including granite product group for export of synthetic rutile.

LTD. BHANU CERGLAZE P. ZIRFLOR 1. UDAIPUR 5. CHENNAI. VIDECON NARMADA GLASS. TIRUPATHI MICROTECH (P) LTD. PUNE D. A. D&H SECTRON ELECTRODES (I) LTD. PUNE 3. ROYAL ARC ELECTRODES PVT LTD.  ICRA rating of “A1+” awarded for proposed Commercial Paper in 2004 “NIL Future Outlook” comments from Comptroller and Auditor General for the third consecutive year now “Excellent” MOU rating for second consecutive year now. TRAVANCORE TITANIUM PRODUCTS. FOUR FIELD. KILBURN CHEMICALS LTD. KOCHI 2. ESAB INDIA LTD. KOLMAK CHEMICALS LTD. INDORE 4. MUMBAI/CHENNAI 3. TITICORIN 5. VASAL C. ZIRCON 1. NAHAR COLOUR & COATINGS P. BHARUCH 3. MARUTI WELD LTD. ILMENITE 1. RUBI CERAMICS PVT LTD. ADOR WELDING LTD.LTD . KHARDAH 2. GURGAON 5. UDAPUR 2. SABARKANTHA 4. KOLKATA B. HOSUR. PUNE 2. H&R JOHNSON (INDIA) LTD. THIRUVANANTHAPURAM 4. SALAL. FOSECO INDIA LTD. DCW LTD. RUTILE 1. COCHIN MINERAL AND RUTILE LTD. THAMILNADU 5. ASTRON CERA. MUMBAI 4. JOHNSON MATTHEY CERAMICS INDIA LTD.  CUSTOMER PROFILE The prime customers of the major products of the company are the following. TUTICORIN 3.

ANUPAM COLOURS. GUJARAT 4..C MANTLE MANUFACTURING COMPANY. TATA REFACTORIES.D. CHIRUKUNDA. SHAW INDUSTRIES P. NAGPUR F. MUMBAI . BELPAHAR. CIBA SPECIALITY CHEMICALS. FARGO MANTILE PRODUCTIONS LTD. A. ASSOCIATED CEMENT COMPANIES LTD. GUJARAT G. SILLIMANITE 1. LTD. B. V. VAPI GUJARAT 5. DHIRAJ INTERMEDIATES P. MAITHAN CERAMICS P. RARE EARTHS CHLORIDE 1. MUMBAI 4. MANISHRI REFACTORIES CUTTACK 3. GUJARAT 3.K. ASSOCIATED CERAMICS. JHARKHAND 4. MUMBAI 2. BERGER PAINTS INDIA LTD. ELLITE INDUSTRIES. THORIUM NITRATE 1. KOLKATA 3. JHARKAND 2. LTD. ORISSA 5. VAPI. GUJARAT 2. VAPI.UDYOGANAGAR. CHIRKUNDA. RAVESHIA PIGMENTS LTD. VAPI. LTD.E.

Medical diagnostics system Thermal Stabilizer of glass. Glass colouring Special glass making. Paint Driers. Photomagnetic disc Permanent magnet. Heating element (as La CrO3). OXIDE Nd OXIDE Nd METAL Sm METAL Eu OXIDE Gd OXIDE Tb METAL Dy METAL YTTRIUM OXIDE THRIUM NITRIDE THORIUM OXIDE TRI-SODIUM PHOSPHATE USES Manufacturing of TiO2 pigment.2 micron) SILLIMANITE GRANET MONAZITE COMPOSITE RE CHLORIDE COMPOSITE RE FLOUORIDE LANTHANUM OXIDE LANTHANUM METAL CERIUM OXIDE Pr. Glass decolouriser. Paint driers. Magnetic refrigeration Basic material for phosphors. Laser Nd-Fe-B Permanent magnet Sm-Co Permanent magnet Phosphors. Phosphors NiMh batteries Auto exhaust catalyst. Semi conductors. water jet cutting and glass polishing Raw material for production of Rare Earth compounds Catalyst. Basic raw material for Misch metal which used as lighter frint and additives to iron steel Cinema are carbon Flux for welding rods Speciality lens in camera. TV polishing powder. Burnable poison in nuclear reactor Magntostrictive material. oxygen sensor Gas mantles Starters of fluorescent tubes Detergent and as general purpose cleaning agent . Stabilizer for artificial diamond. optical glasses. High temperature paints/insulations Cerium pigment.5 PRODUCT PROFILE PRODUCT ILMENITE RUTILE ZIRCON SAND ZIRCON FLOR (-325 TYLER MESH) MICROZIR (1. synthentic rutile and titanium slag Fluxes for welding electrode Ceramics refractories and foundries Ceramics and foundries Opacifier in ceramics Refractories Abrasive for sand blasting.2. High temperature nozzles.

ORGANIZATION CHART MANAGING DIRECTOR MKTG MANAGER FINANCE MANGER MANAGER (CDS) ADMINISTRATIVE OFFICER PLA ASSISTANT MGR & REGIONAL MGR ASST MGR FINACE& ASST MGR ACCTNG ACCOUNTANT CONFIDENTIAL ASST/TYPIST CASHIER ASST MGR (MECHANICAL &PDN CONFIDENTIAL ASST ASSISTANT MGR & REGIONAL MGR GRDOWN/PAC KAGING LAND MATERIAL ASSTS SHIFT –IN-CHARGE MILL SUPERVISOR MILL SHIFT –INCHARGE SUPERVISOR MAINTAINNING OPERATORS SUP MA SUPERVISOR FILLING WORKERS .

IREL has separate department head for each department. Mining Department 14. Project Department . there is a deputy general manger to assist him. Finance Department 4. Maintenance Department 12. Civil Department 16. Safety & Environment Department 13. It enables the organization to make best utilization of the available resources by saving time. Production Department 2. It means grouping of various activities under different departments. Marketing & Sales Department 5. 5. It is bases on the management principle of „specialization‟.CHAPTER –III DEPARTMENTAL SUMMARY Modern business is based on departmentalization. The Chief General Manager is the top official in the management of IREL. Purchase Department 6. etc. Time office Department 8. Internal Audit Department 15. Medical Department 7. Human Recourse Department 3. Various functional departments of IREL ae :1. Chavara . Stores & Despatch Department 11. operations. Security Department 10. reducing wastage. improving the overall quality of its products. Quality control Department 9. Various departments enable the organization to segregate different activities on the basis of functions performed as well as specialization required. Research & Development Department 17.

UNIT HEAD (CHIEF GENERAL MANAGER) AUTHORITIES. safety and environment related celebrations Participate n emergency evacuation (both mock/actual) Compliances to safety related requirements including use of personal protection equipments as a role model for others . Management Representative and Deputy Management Representative Authorizing various committees Approval training programmes of financial commitment ( including sponsoring candidates for external programmes) Authorization of decision taken at review meeting such as safety and Environmental Protection Committee . objectives & targets Approval of Apex maual Defining responsibilities and authority of a Heads of Department. Environment Management Cell Customer service and compliant redressal protection meeting RESPONSIBILITIES        Overall responsibility for health and safety of IREL Chavara unit Chairing the review meetings Responsibility assigned by Head Office from time to time Ensuring that unit has organized celebrations including those related to health. safety and environment through concerned departments Providing resource for the implementation maintenance and continuous improvement of management systems( in consultation with Head Office required) Implementation of directives received from Head Office /Statutory Agencies Ensuring smooth progress of project ( including feedback to Head Office on the progress) ROLES     Ensuring smooth day to day functioning of organization through concerned HODs/Section Heads Role as head of the unit in the health. RESPONSIBILITIES & ROLES AUTHORITIES       Approval of policy.

The essence of production is the creation of goods and transformation of the raw materials by assembling so many small particles.3. information into a set of output element like finished products and n their proper quantity and quality thus achieving the objectives of the enterprise. HIERARCHY CHIEF GENERAL MANAGER (HOD) MANAGER (SH) PRODUCTION MANAGER (SH) MIS SHIFT –IN-CHARGE SECTION HEAD (PROCESS CONTROL) SHIFT –IN-CHARGE OPERATING STAFF/ WORKERS/FTTERS/ELECTRICIANS . capital. Production department performs the function of converting the raw sand collected from beach and upgrade the raw sand into finished products. Silimanite. Zircon and Zirflor by production department. Rutile.1 PRODUCTION DEPARTMENT Production is any process or procedure developed to transform a set of elements like men. So the first stage of production process of IREL Chavara starts from the collection of raw sand by the mining department and second stage ilementite. material.

FUNCTIONS 1. Overall responsibility of production process. 3. Participate in safety and environmental related celebrations and awareness programs. To organize overall manufacturing system to produce the product. work instruction s and formats related to production department . Disposal of non –confirming raw sand. Participating in emerging evaluation. RESPONSIBILITY     Roles    Member of management review meeting and other meeting as member of the committee. AUTHORITY RESPONSIBILITY AND ROLES Chief General Manager (HOD) –Production AUTHORITY     Review and approval of daily production reports. Constantly evaluate alternate source of raw material. To ensure that production process is performed at high quality. Verification of effectiveness of corrective and preventive process and environmental deviations/ non-conformance and accidents/incidents if any related to production personnel. 6. 5. 4. Identification of training needs of employees reporting to him. Prepare detailed raw material raw material plants and ensure incoming quality standard and their proper usage. in-process and final products (as per proposed by quality department). 2. Preparation of annual production plan. direct rates of the same and help the management to firm up such source. . Ensure that production is carried out as per plan. Approval of department procedure. To produce the product according to the needs of the organization To keep the equipment in reliable condition.

A weekly/ monthly report giving the details of production achieved for HUP and MSP is also forwarded to head office through unit head   . Daily production report for MSP is forwarded to HOD (quality control) and section head (quality control). recoveries. and ZOP. HUP. Weekly performance report is prepared by QC department and is forwarded to the head office with unit heads remarks. achieved during the previous years and number of shifts available during the year. Production and recoveries achieved during the month/year. annual production plan with monthly schedule is prepared. Shift wise production details are recorded by section engineers at the end of each shift and based on this consolidated daily production report for MSP. if any.PRODUCTION PLANNING   Based on the grade of deposits available contents.

They are the reason behind the organization‟s maximum growth and prosperity. Considering security services HR Department led by General led by General Manager (HOD) and there is a Deputy Manager to assist him./ fitter. The main functions of HR Department at IREL can be broadly classified into:  Administration  Industrial relation  Training and welfare  Time management Highly trained and motivated human resources has maximized the performance of IREL Chavara. select develop and retain qualified personnel. FUNCTIONS 1. To recruit personnel up to the rank of tradesman.2 HUMAN RESOURCE DEPARTMENT People are the most important resources of an organization. To identify training needs and provide training. Five deputy officers and 14 clerical staffs are working under . Morale of employees of different disciplines is identified and training programs and workshops are conducted to improve overall efficiency of the human resource of the organization.3. . Ensuring hygience in canteen/ guest house. Time Office and Security Department are working under the General Manager of HR Department. Hence in every company HRM occupies a place of prime importance. 4. For an organization to survive and prosper it must be able to identify. s 3. Clerical grades and apprentice trainees. 2. Medical Department.the General Manger of HR Department. Five deputy officers and 14 clerical staffs are working under the Deputy Manager.

UNIT HEAD GENERAL MANAGER (HOD) DY MANAGER (SECTION HEAD) HRM SENIOR MANAGER (HOD) MEDICAL DEPUTY ADMINISTRA TIVE OFFICER (TIME OFFICE) MANAGER (SECURITY) DY MANGER (SH) MEDICAL SENIOR ASST (TIME OFFICE) HEAD SECURITY OFFICER MEDICAL PERSONNEL SECURITY GUARDS SH (TRAINING) SH (LEGALSERVICE) IN CHARGE (WELFARE) SUBORDINATE STAFF/CLERICAL STAFF .

Manpower Planning It is the process which determines how an organization should move from its current manpower position to its desired manpower position. public relations and welfare and medical activities. If there . Nonconformance and accidents/ incidents. the HR Department collects feed basic from the entire department in order to identify their manpower requirements of various departments and checks whether there is overstaffing in any of the departments. Recruitment of employees in coordination with head office/unit head. Responsibility   Role   Responsible for all administrative.AUTHORITIES RESPONSIBILITIES AND ROLES General Manager (HOD) –HRM: Authority    Approval of annual training plan. Approval of department procedure and formats related of HRM Department. if any related to HRM personnel. Member of management review meeting and other meetings as member of the committee. PROCESS/FUNCTIONS OF JUMAN RESOURCE DEPARTMENT 1. For this purpose. personnel. Verification of effectiveness and corrective and preventive action related to HRM process and environmental deviations. Participate in safety and environmental related celebrations and awareness programs.

III. Recruitment Recruitment involves informing the employees about the availability of the jobs and filling vacancies. Sources of recruitment        Promotion Transfer Job enrichment Newspaper advertisement Employment exchange Employment agencies Recruitment in Chavara Plants done through Local Employment Exchange for finding out prospective workers. Local Employment Exchange service as the source of workers . For recruitment selection and training the guidelines of Central Government are to be followed. II. The steps followed in selection process are:    Inviting and receiving application. By the VRS more than 100 employees have sent out within a span of three years.happens to be excess staff in any of the department. There is problem that sometimes the VRS can led to scarcity of workers for a particular job. Manpower planning is important for any organization. AT IREL using the process of multitasking the employees are made to fit to work in other functions also. Screening the application Selection test . The office staff and managers are recruitment by the head office through lists and interviews. Recruitment is therefore for both skilled labors and officers. The company consider the number of employees presently works and future functioning of the company. The registered office at Mumbai Recruits officers . they are transferred to those departments. Selection. where there is shortage.

There are separate officers looking after the training and development program. 4. Training programs for both existing and newly joined recruited employees. very good . . In the case of IREL. The Selection tests employed are: Aptitude test Personality test Achievement test Trade test IV. 3. V. IREL having vey good training facilities for executives as well as workers also providing training for the external executives and workers. At IREL. Straight ranking method Under this method men as a whole are compared from other men and ranked on the basis of their average performance. training is provided both to employees and mangers. 2. Grading method Under this method certain categories of workers such as excellent. IREL provides training to its employees both internally and externally. annually the human resource department conducts a number of training programs.1. Actual performance of each employ is then compared with the grade definitions and ranked. Training and Development Training is the act of increasing the knowledge and skill of an employee during a particular job. poor. The aim of these training and development programs is to increase the efficiency and morale and to decrease the absenteeism. performance appraisal is a systematic evaluation of personnel by superiors or others familiar with their performance. The company is following mainly tow types of method: 1. average. 2. Performance Appraisal Appraisal is the evaluation of work quality or merit. very poor etc are established and defines.

Now the present salary is based on the fifth pay commission.  Wages and salary administration Wages in the widest sense means any economic compensation paid by the empoyer under some contract to his workers for the service rendered by them. 1936 section 2 (VI) 3. 1923 section 2 (m) 2. Officers are promoted based on merits . Promotion Policies Promotion is an up gradation of an employee to a job in which he will be paid more money or which carries some preferred status. additional qualification etc. Act followed: 1. Pay seals are revised once in 10 yeaars for the officers raging from Deputy Officer to Chief General Manage. 1948 The salaries for specific post are fixed by the Central Government. Workmen Compensation Act. Payment of Wages Act. seniority. Other Salary Benefits:                  House Rent Allowance which is 10% of basic salary Variable Dearness Allowance Cit Compensatory Allowance Conveyance Allowance Shift Allowance Shift Allowance Washing Allowance Hardship Allowance Heat Allowance for those workers other than in Finance field Field Allowance for those who are working in mining section Children Education Allowance Bonus General Provident Fund Lunch Allowance Special Allowance to raw and workers Cash Handling Allowance Milk Allowance . Workmen are promoted based on the seniority. Payment of Wages Act.

After conducting the enquiry.3% 25580 9250 . For this purpose an enquiry officer is appointed.Pay Scale Grade W-1 W-2 W-3 W-4 W-5 W-6 W-7 W-8 W-9 Existing Scales Rs.3% 25160 9090 . then the grievance is sent to the Grievance Committee.3% 26030 9420 .3% 24770 8940 . If it is not settled. 5800 -120-11800 Rs. e) The final step is taken when the grievance is referred to an arbitrator.3% 28968 Grievance Redressal a) b) c) d) The aggrieved employee verbally explains grievances to his immediate supervisor. 6100 -175 -14850 Rs. 6230 -200 -15230 Rs. 5900 -140 -12900 Rs. the aggrieved employee is sent to higher level manger.3% 23750 85500 -3% 24060 8670 . 5790 -100 -10790 Rs. 6300 -200 -15300 Revised Scales 8340 -3% 23470 8440 . An employee has to give explanation before 15 days . he will be given a charge sheet and a domestic enquiry will also be conducted. the report shall be sent to disciplinary committed and if necessary certain . If the explanation is not found satisfactory. At first. If it is still not settled . 6020-155 -13770 Rs. an explanation is sought from the concerned employee. Industrial Discipline Disciplinary action is taken in the HR Department. If is still not solved. Procedure for the disciplinary action starts as and when a complaint about a particular employed is receives. the employee can address the issue the management or cooperative executive.3% 24400 88000 . 5750 -90 -10250 Rs. 5860 -130 -12360 Rs.

3. They are: 1. Their working hours are as follows: Shifts 1 2 3 6:00 AM 2:00 PM 2:00 PM 10:00 PM 10:00 PM 6:00 AM Time . United Trade Union Congress(UTUC). Here there are three registered trade unions. Indian National Trade Union Congress (NTUC). Min 20% QHSMS Min 2 numbers EMS Manpower Statistics   There are a total number of 465 permanent members. About 1000 workers are employed on contract basis Time Schedule There are three rotational shift systems and on general group. All India Trade Union in the IREL is the UTUC Objectives and Targets –HRM (Training) SL No A B C Objective Providing training Providing VT training Improving the environmental awareness Target Supporting the system Min 15 number of QMS programs. 2.The Role of Trade Unions Trade Union is a voluntary origination of workers formed to protect and promote their interest through collective action.

33 days d.10 days /20 days (half day leave) c. Benefits Provided to employees              Attendance bonus Hire purchase loan Maternity benefits Fringe benefits Medical attendance scheme Canteen Uniform and safety shoes Stitching charges Umbrella Leave travel concession Spectacles Protection footwear for administrative Sweet packet MAJOR DEVELOPMENTS IN THE FIELD OF HR AT IREL Category Officers Workmen Total Current strength as on 30/06. Earned leave . Casual leave .2010 611 1811 2422 Newly Transfers Death Resignation Remova Retirement joined/ &Postings from I from employd service service 34 5 39 15 Nil 15 1 12 13 9 Nil 15 1 2 3 32 56 88 . Sick leave .15 days b.Leave Facility a. Holidays .12 days/annual e.

The efficiency of the finance department in the IREL is responsible for their handsome contributions to revenue and profits. This department takes various decisions regarding money matters like estimates for expenditure allocation of funds etc.3 FINANCE DEPARTMENT Finance department performs a vital role in every organization. The department is headed by a senior manager at unit level. The finance departments of IREL are responsible for accounts. finance accounting package is in oracle language. The story of IREL is one of the continuous growth expansions. The fact and figures of IREL always remained black. mainly due to excellent management and strict monitory discipline. This department is responsible for maintaining proper books and accounts and is also responsible for preparing financial statement such as profit and loss account and balance and is also responsible for preparing financial statement such as profit and loss account and balance sheer. according to the prescribed international standards. HIERARCHY CHIEF GENERAL MANAGER(FINANCE) (FINANCE) DEPUTY GENERAL MANGER SENOIR FINANCE OFFICERS DEPUTY FINANCE OFFICERS ASSISTANTS ATTENDERS . it has been implemented ate finance and accounts division.3. He is reporting to general manger at Mumbai through chief general manager Chavara .

Verification of corrective and preventive action related to finance process and environmental deviations/incidents if any. 8. Preparation of the cash flow statement to show the actual cash receipts and payment of the company. Maintain the accounts as per the provisions of the section 20 G of the companies Act 1956. 7. Calculation of labor and overhead coast operation and products. on a straight line method. Approval of register impacts. A deputy general manger (finance) is there to assist the chief general manager in the operation of the department. 13. To collect all the receipt and make all the payments. 9. 3. 5. Treat the claims against the company which are not admitted as contingent liability. 4. related to finance personnel. Monitoring the attendance of the employees for calculating bonus and allowance.The finance department is headed by the chief Manager (finance). To account excise duty on goods manufactured when it is dispatched. eight deputy officers. 2. To record all the transactions and prepare the final accounts. FUNCTIONS 1. Preparation of pay rolls. 6. In addition to them the department consists of three senior finance officers. Provide depreciation at the rate prescribed in schedule 14 of the companies Act 1956. 11. . hazards and risk register of legislation and management programs. 10. RESPONSIBILITY AND ROLES Chief General Manager (finance) Authority    Release of payments approved by competent authority. To value the fixed assets on cost price. 12. To ascertain the accrued gratuity liability on the date of balance sheet. assistants and attenders. To value finished goods at coast or market price whichever is lower. AUTHORITY. eight deputy officers.

Classification of Ratios. One weather outsider or the insider of the company can judge the performance of the company through financial statements Ratio analysis is one of the popular tools of financial statement analysis. Ratios helps to understand about each and every aspects of the company indicated in this very easily.popularly." and as "the relationship between two or more things. On the basis of Financial Statements. Invitation of actions based on financial audits. In simple words. Identification of training needs of employees reporting to him. NSE etc . Finance process monitoring and initiation of corrective actions against deviations. 1. Ensuring compliance with directives from head office with regard to finance in consultation with unit head. Profit and loss ratios. Participate in safety and environmental related celebrations and awareness programs. So ratio analysis are treated as one of the very important type of financial instrument. Further the financial statements serves as the instruments for analyzing and interpreting the financial aspects of the company. Responsibility for financial transactions." A financial ratio is defined as a relationship between two variables taken from financial statements of a concern.Responsibility      Roles    Member of management review meeting and other meeting as member of the committee. Ratios are widely used in stock exchanges like BSE. .1 Brief About Ratios Financial statements are the main documents stating -financial performance of the company for the past year. 1. a ratio is defined as "the indicated quotient of two mathematical expressions. Participate in emergency evacuation.

On the basis of time to which the ratios computed belong: *Structural ratios * Trend ratios. * Leverage ratios. *Earnings per share. any ratio that relates to such objective is treated as primary ratio. * Turnover ratios. *Expenses ratios. Secondary Ratios. *Liquidity ratios. Inter-statement ratios/mixed ratios. * Return on capital and * Gross margin to sales. * Profitability ratios * Activity ratios.Balance sheet ratios. This ratio includes. . Such ratios are treated as supporting ratios to the primary ratios. The ratios covered by this category are. Primary Ratios Every commercial concern consider profit as its prime objective and therefore. 2. The ratios other than primary ratios are known as secondary ratios.

ratios that compare the relationship between various groups of current assets and current liabilities are computed to measure the liquidity position of the company. bank balance. On the other hand. trade debtors. sundry creditors. borrowings from financial institutions and outstanding expenses etc. proposed dividend.. The following are the important liquidity ratios: 1. Such ratios help in ascertaining the effectiveness of the working capital management. This ratio indicates the company's ability to meet its current obligations with the current resources. the better it can meet current obligations. The higher the ratio.Liquidity Ratios (Tested of Short-Term Solvency). They. Current Ratio = Current Assets / Current Liabilities Current assets include cash. and be forced into liquidation. -work-in-progress. in fact. The liquidity ratios indicate the liquidity position of a company. measure the ability of a company to meet its current liabilities as they fall due. short term loans and advances and accounts receivable.2 Current Ratio Current ratio is one of the often prepared and used types of ratio. On the other hand current liabilities include accounts payable. If the company does not have sufficient current assets in relation to its current liabilities it might be unable to meet its commitments. Thus. But at the same time a higher current ratio would mean that the company might have an excessive investment in current assets that do not produce a significant return. stock. accrued income taxes. a low current ratio would indicate that sufficient cash is not available to pay current liabilities. A frequently used guideline to evaluate the adequacy of the current ratio is 2:1 .

25 2008-2009 26.908.58.73.70 18.17.35.33 2009-2010 30.757.23.51.17.50.56 Ratio 2005-2006 90.723.52.84 2007-2008 35.60 Chart-1 Current Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio .15 1.09.69.420.70.0100.84 0.52 1.248.19 1.69.45.95 28.469.14.26.00.08.68 2006-2007 22.Table-1 Current Ratio Year Current Assets Current Liabilities 13.90 12.438.247.66 19.835.63.91 1.

3Acid-Test Ratio (Liquid Ratio) Acid -test ratio provides an even more critical look at the ability of the company to meet its day-to-day obligations. an excessive amount of quick assets could indicate that these assets should be put more productive or profitable use elsewhere in the enterprise. Seeing the current ratio for the last 3 years we can say that the company‟s ability to meet current obligation is satisfactory. Liquid Liabilities excludes the borrowings from financial institutions and outstanding expenses from current liabilities. It signifies a very short-term liquidity of a business concern. Acid-Test Ratio = Liquid Assets Liquid Liabilities An acid-test ratio of 1:1 sis considered ideal and satisfactory. also called liquid ratio. Liquid Assets includes cash and Bank Balances.Interpretation of current ratio The increase in the current ratio shows that there has been improvement in the liquidity position of the firm. Further. Temporary Investments and A/Cs receivable. 1. Too low a ratio suggests not only inability to take advantage of cash discounts and other rewards for prompt payment (such as lower interest rates on borrowings). . or implement some other measures to obtain the required cash. and it is therefore. On the other hand. a company with a low ratio may be forced to obtain a short-term loan plus interest charges. The current ratio measures only the quantity of the current asset and not the quality of current assets. Marketable securities.

10 0.651.14 187.21 1.062 2009-2010 141.43.754 .431.52 0.052 2007-2008 70.109 2006-2007 64.83 285.Table-2 Acid Test Ratio (Quick Ratio) Year Current Assets Current Liabilities 132.91 0.76.893.90.420.19 0.915.299.217.369.248.44.014.22.024 2008-2009 1.469.58.308.766.698.15 0.56 Ratio 2005-2006 1.908.49 195.757.22.

Such ratios reflect the degree of effectiveness of fund utilization in the business activities. and is allowing sales to increase more rapidly. 1. There has been a rise in the in the quick assets shows the financial strength of the company but it can be used for more productive areas other than keeping it idle. the company is having a good commendable level in terms of liquid ratio.Chart-2 Acid Test Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio Interpretation of Acid Test Ratio. a situation often referred to as "over . outstanding expenses etc.4 Activity Ratios Activity ratios measure the efficiency is a firm in employing the available resources. Activity ratios are popularly known as 'Turnover Ratios' because they highlight the ability of management to convert or turn over the assets of the firm into sales. A sharp rise in this ratio may indicate that the company is expanding too quickly. than the underlying asset base. As the Acid Test ratio shows the company's ability to meet the liquid liabilities like short term borrowings. These ratios make a comparative study of the level of sales and the investment in various assets accounts.

1. The ratio of sales to fixed assets measures the turnover of the plant and is expressed as under Fixed Assets Turnover = Turn over/ Net Fixed Assets . a reduction in the ratio can indicate a decline in efficiency or a fall in demand for the firm's products.trading". Inventory Turnover Ratio. The sale is calculated by gross sales minus excise duty.4. Total Assets Turnover Ratio. Conversely. Average Collection Ratio. The important activity ratios are below: Fixed Assets Turnover Ratio.1 Fixed Assets Turnover Ratio The ratio measures the efficiency in the utilization of fixed assets.

62.02 1.144.00 2009-2010 92.657.641.978.694.089.18.97 0.43.99.225.035.96.Table-3 Fixed Assets Turnover Ratio Year Turnover Net Fixed Assets Ratio 2005-2006 75.32.27.59.50 1.33 85.211.991.36.72 2008-2009 109.14.29 1.59 62.04 1.370.87 Chart-3 Fixed Assets Turnover Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio .532.464.41 1.30.11.67.33 0.91 2007-2008 83.492.058.491.46 0.24.20 2006-2007 78.

4.72 2007-2008 83.00 0.50 1.492.349.33 1.00 0. This is an indication of high volume of output and more increasing demand for the company‟s product.079. The fixed asset turnover ratio shows a good level of utilization of company‟s fixed assets for the past few years.368.96.67.18.24.Interpretation of Acid Test Ratio.711. machinery.359.00 0.59 713.495.702.55 2008-2009 109.30.874.225.68 .650.611.618.05 2006-2007 78.27.99.702. buildings etc effectively.00 0.29 1.80 1.464.501. Shows the firm‟s ability to generate sales from all financial resources committed to total assets Total Assets Turnover = Turn over/ Total Assets Table-4 Fixed Assets Turnover Ratio Year Turnover Total Assets Ratio 2005-2006 75.11. 1.091.2 Total Assets Turnover Ratio This ratio measures the overall performance and activity of the business organization. However in the last year it shows a decline.81 2009-2010 92.02 1.035. Altogether it shows that the company is in a position to utilize its fixed assets like plant.491.14.62.

As this ratio covers the entire assets of the company.Table-4 Total Assets Turnover Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio Interpretation of Total Asset Turnover Ratio The Total assets turnover ratio is not showing a satisfactory performance in the 2006 to 2008. some improvement in some particular asset will enhance the value of the other and vice versa. But if we look at the initial last 2 years it shows a good performance by the fixed assets. .

96 8.354. Table-5 Inventory Turnover Ratio Year Cost of goods sold Average Inventory Ratio 2005-2006 675.60 48.39 9.35 2008-2009 869.91 9.60 72.118.726.680.553.32 2006-2007 741.910.089.50 72.71 13.40 62.4.3 Inventory Turnover Ratio This ratio indicates the efficiency of the firm in producing and selling its products.650. The cost of goods sold is gross sales minus profit before tax.1.50 75.557.911.19 16.194.601.734.444.401. Inventory turnover = Cost of goods sold Average inventory The average inventory is the opening and closing balances of stock divided by 2 (opening stock + closing stock /2).907.343.104.400.88 2007-2008 609.497.84 .99 2009-2010 818.

4. 1. the more efficient is the management of credit. But in over all the ratio shows a resulting performance. Generally high turnover ratio shows a good inventory turn over. Debtors turnover = Credit sales / Average Debtors . Even if it shows an increasing trend the decline in 2007 – 08 years can not be hidden.4 Debtors Turnover Ratio Debtors turnover indicate the number of times debtors turnover each year.Chart -5 Inventory Turnover Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio Interpretation of Total Asset Turnover Ratio The inventory turnover ratio shows different results for every years. Generally. the higher the value of debtor‟s turnover.

information about credit sales and opening and closing balance of debtors may not be available.191.854.11.24.24 20.24 2007-2008 83.731.50 31.0 2009-2010 92. Table-6 Debtors Turnover Ratio Year Credit sales Average debtors Ratio 2005-2006 75.78 112.69 2.959.86 2006-2007 78.33 6.50 2008-2009 109.99 109.02 40.311.27. debtors turnover can be calculated by taking year end balance of debtors.15 426.491.96.492.617.21 .59 6.To outside analyst.99.721.225.122.581.62.892. Therefore.67.18.035.464.30.20 29.14.

Chart -6 Debtors Turnover Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio Interpretation Debtors Turnover Ratio The debtors turnover ratio indicates the number of times the debtor‟s turnover ratio during a year. But a precaution is needed while interpreting a very high debtors ratio because a very high ratio may imply a firms inability due to lack of resources to sell on credit thereby losing sales and profits. ACP = 365 Debotrs turnover Debtors *365 Turnover . Here the ratio is calculated by multiplying the debtors with 365 (no of days in an year) and then dividing it by the total turnover.4. 1.5 Average Collection period The average number of days for which debtors remain outstanding is called the Average Collection Period (ACP).

15 109.Table-7 Average Collection Period (in days) Year Debtors Net Sales Ratio 2005-2006 6.27.59 3.492.30.11.67.69 0.731.85 2009-2010 31.18.80 2008-2009 2.99.99 75.24.50 1.854.491.25 2007-2008 40.122.19 Chart -7 Average Collection Period (in days) 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio .96.33 3.035.78 78.892.311.24 83.62.32 2006-2007 6.02 17.959.464.721.191.20 92.14.225.581.617.

This shows that the liberal credit policy of the company is being misused by the debtors. However ACP calculated at different points of times will vary on account of varying sales rate although there may not be any change in the collection rate.6 Working Capital Turnover Ratio A firm may like to relate net current assets (or net working capital) to sales. But it is getting increased for the coming years and suddenly decreased. Thus it may be computed as Working capital turnover = Turn over/ Net current assets .Interpretation of Average Collection Period This shows the period for which the debtors of the firm remain outstanding after the firm has made sales to its customers.4. 1. This ratio shows the relationship between sales and current assets for a particular period of time. The ration in the year 2005-06 shows a fair transaction with the debtors.

69 64.9 2006-2007 78.66 17.96.56 2008-2009 109.62.30.966.526.319.60 8.67.021.055.99.33 103.587.11.491.59 42.00 16.464.27.54 2007-2008 83.Table-8 Working capital turnover ratio Year Debtors Net Sales Ratio 2005-2006 75.80 7.18.00 11.96 2009-2010 92.035.827.24.16 Chart .50 113.225.339.14.8: Working Capital Turnover Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio .969.547.02 72.492.

The capital structure of almost every company consists of two major components.5:Leverage Ratios (Tests of Long Term Solvency) Leverage is an indication of the use a company makes of the borrowed funds to increase the return on owner's equity. 1. The leverage ratios commonly used are: . it happened out of sales fluctuations the years. the leverage ratios. attempts to monitor the ability of a firm to pay alt of its debts-current as weff as non-current. The ability to obtain arid to repay ^ long-term debt often depends of the firm's ability to obtain capital from shareholders. Particularly in the last two years the ratio shows insufficient sources of working capital for the company.investors.Interpretation of Working Capital Turnover Ratio: The trend showing fluctuations. Borrowing too heavily. The fundamental economic principle underlying leverage is that whenever funds are borrowed at a lower rate of interest than the borrower can earn on those funds. The reciprocal of this ratio would the amount of net current asset needed for generating one rupee of sales. Leverage ratios measure the contribution of finance by owners compared with finance provided by the firm's creditors. as they become due. can invite financial difficulty primarily because interest payments and principal repayments are contractual obligations that must be honored. As the liquidity test measures the ability of a firm to meet its current financial obligations. the rate of return of owner's equity is increased over what it otherwise would have been had the borrowed funds been provided by the owners. Equity Capital-capital that belong to owners . Therefore the relationship between shareholder equity and creditor's equity is evaluated. a test of solvency. however. The proportion of debt capital to me total capital of the firm is usually referred to as leverage or trading on the equity. And the gap will be met from bank borrowings and other sources of funds. Debt capital-amount that belongs to creditors.

a major expense item. Gross Profit Margin Ratio = Sales . the gross profit margin highlights the production efficiency of a concern.6. Besides management of the company.Profitabilitv Ratios. Generally. This is possible only when the company earns enough profits. Profit is the ultimate 'output' of a company. It shows the profit made on sales before taking account of overheads. Thus. It reflects how well cost of goods sold. the financial manager should continuously evaluate the efficiency of the company in term of profits.1. Therefore. two major types of profitability ratios are calculated: Profitability in relation to investment Profitability in relation to sales. Generally calculated ratios are. creditors and owners are also interested in the profitability of the firm. This ratio indicates the relationship between gross profit and sales. and the company will be in trouble in future if it fails to make sufficient profits.Cost of Goods Sold * 100 Turnover Gross Operating Profit *100 Turnover .1Gross Profit Margin Ratio. Profit is the difference between revenues and expenses over a period of time usually one year. 1. It is always preferred to express this ratio in terms of percentage. The profitability ratios are calculated to measure the operating efficiency of the company. is being controlled. Creditors want to get a required rate of return on their investment.6.

96. cost of goods sold remaining constant Lower cost of goods sold. The analysis of these factors will reveal) to the management.99.62.91 92.01 2006-2007 3.11.88 75.05 2007-2008 11.12.492.78. the margin widening.93.77 78.A high gross profit margin ratio is a sign of god management. Higher sales prices.20 2009-2010 11.59 1.899.18.035. how a depressed gross profit margin can be improved.464.33 0.69 0. and An increase in the proportionate volume of higher margin items.225.24.50 0.00.67.30.491.44.05 109.27.21.12 .60.940. sales prices remaining constant A combination of variations in sales prices and costs. A gross margin ratio may increase due to any of the following factors. 77.277.35 83.13 2008-2009 22.420.893.96. Table-11 Gross profit margin ratio Year Profit after tax Turnover Ratio 2005-2006 7.14.60.02 0.

7 Return on Equity Ratio. Nevertheless. Net worth can also be found by subtracting total liabilities from total assets. The rate of dividend is not fixed. The shareholder's equity or net worth includes paid-up share capital. 1. But when it comes to the last year it is seen a declining trend1 in the profitability. . the net profits after ' tax represent their return. share premium and reserves and surplus less accumulate losses. The firm can survive in the face of falling selling prices and even in delaying demand. The firm is able to achieve satisfactory return on shareholder's funds in the initial years.Chart -11 Gross profit margin ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio Interpretation of Net Profit Margin Ratio The trend reveals the firm's capacity to withstand adverse economic conditions. It may be due to high cost of production and the management's responsibility towards different other expenses also. the earnings may be distributed to shareholders or retained in the business. A return on shareholder's equity is calculated to see the profitability of owner's investment. (ROE] Common or ordinary shareholders are entitled to the residual profits.

97.20 2009-2010 11.ROE = Profit after Taxes Equity Table -13:Return on Equity Ratio Year 2005-2006 Profit After Tax 7.77 90.11 .44.12.50.420.90 Ratio 0.893.57.893.80 0.899.04 2007-2008 11.08 2006-2007 3.88 Equity 93.277.91 97.93.57 2008-2009 22.940.60.420.77.24.277.21.00.00 0.43.62.899.00 0.14.05 109.78.42.940.60.32.00 0.96.94.35 20.

This ratio shows the dividend policies of the company. The earnings per share represent average amount of net income earned by single equity share.Chart -13 Return on Equity Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio Interpretation of Return on Equity (ROE) This ratio is mainly used by the investors before making investment in the particular company. the company is generally providing good return to the share holders from the past figures 1. This is calculated as. .8. Earning Per Share Ratio (EPS) This is a well known and widely used indicator of profitability because it can -easily compare to the previous EPS figure and to the EPS figure of other companies. Here from the above table and chart it is clear that even if the return on equity has been reduced to an extent for the past two years.

0 45.60.00893.899.420.60.940.l4 Earning Per Share Ratio Year 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Profit After Tax 7.93.77 129.l4 Earning Per Share Ratio 300 250 200 150 100 50 0 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Ratio .96.21.91 No of Shares 863650 863650 863650 863650 863650 Ratio 88.77 1 1.88 3.Earning per share (EPS) = Profit after Tax -Preference Dividend No of equity share Table .05 11.77.35 22.78.85 134.40 263.277.44.84 Chart .12.

after 2008-2009. But the other previous year‟s ratio gives a green signal to the share holders to retain their share holdings and an attraction for others to invest in the company in future. .Interpretation of Earning Per Share Ratio (EPS) The earning per ratio shows that the earnings of the share holders are getting decreased for the last financial year i.e.

940.812.35 a.1000 each and fully paid Scheduled2:Reserve& Surplus 112.00.899. Profit & Loss a/c Balance c/d Total Reserve &Surplus 112. General Reserve c.35 Scheduled3:Secured Loan Scheduled-!: Unsecured . Capital Reserve b.63.91 227.277.000 BIS of Rs.160.144.3 Years BALANCE SHEET from 31st MARCH 2005 to 2010 Particulars Scheduled 1:share capital /Authorized 10.899.160.770.05 1.05 1.940. 1000 each 2009-2010 2008-2009 2007-2008 Issued.650 of Rs.277. subscribed& paid 8.144.812.770.91 227.

24 184.966.40 12.91M91.738.385.799.69 37.211.651.2.96 52.A 300.400. Assets pending disposal Scheduled7:investmenta.00 61.992.95 . Gross Block Less.625.15 110.992.467.673.202.206.694.44 (888.54 2.433.461.00 161.14 76.9 Scrreduled6:Capital Work in Progress a.058. Work in progress 1.963.076.19 357.54) 49.374.089.15 121.54) 61.594.721.247.04 52.20 155.966.A 2.39 1.532.00 Scrreduled8:current Assets Loans & Advance a.657.438.39 39.370.687.984.167.05) 1.500.70 61.917.680.5 (813.305.684.129. Capital work in progress b.54) 50.70 260.00 45.982.Loan Scheduled5:Fi'xed Assets a. Investment 39.494.369.144.00 45.Un secured Loan Less: provision for doubtful Net un secured Loan -Totat 7.05 (956.00 4.51 (1.641. Secured Loan 6.204.915.045.688. Raw material c.861.133.644.925.376.48 5.321.957.835.867.500.47 88.122.49 6. Store & spire sparts b.66 74.1.46 45.24 174.42 10.500.071.309.333.66 1.68 129.177.33 1.88 31.cheque. Depreciation TOTAL F.80 746.866.337.929.723.08) 1.388.135.39 44.881.03) 1.131.977.630.441.873.899.825.825.954.598. Furnished goods d.Cash.339.845.91 16.809.859.144.486.00 52.656.938.55 40.97 TOTAL C.77 46.786.709141.41 1.78 63.729.stamps on handTotal 47.35 4.286. Sundry debtors 3.084.420.23.207.581.594.877.24 (1.77 61.106.73 (1.245.901. Total Inventories .069.015.500.937.Balance with scheduled bank 141.

160.526.493.49 535. Alwaye A/C c.529.68 22.475.529.26 1.674.819.479.11 964.870.658.919.970.399.908.770.50 112.282.89 8.118. K A/C e.260.343.194.812.52 112.692.899.144.61 (32.467. Deposit & retention money 4.80 27.192.15 135.018.277.313.513.706.49 227.82 (27.706.208.99 11.566.696.267.533.200.380.018.16 853.96 8.223.014.342. M. Mumbai A/C b.940.286.91 11.-230.970. Provision TOTAL CL & PROV Inter Unit Adjustment a.693.687. OSCOM A/C Total Inter Unit Adjustment Control Total TOTAL ASSETS TOTAL LIABILITIES TOTAL SOURCE TOTAL APPLICATION 187.373.006.05 41.277.144.7888.L B.00 3.91 955.821.00 16. Advance from customers 3.58 11.66 535.248.92 307.47 434.936.269.39 31.439.Scheduled9:Current 129.819. 341.926.516. Other Liabilities TOTAL C.50 434.313.202.848.160.40 8.35 .498.501.59 195.284.118.111.770.935. Sundry creditors 2.44 285.118.764.696.91 839.177.767.12 Liabilities& Provision A.84) (11.91 (838.940.45) 27.830. Chavara A/C d.304.497.369.367.027.26 1.53) 13.484.812.469.81 .40 17.515.899.632.118.99 139.35 1.87) 27.00 14.277.05 227.44 322.91 112.746.319.176.714.217.439.31 1. Current Liabilities 1.20 37.

share capital Authorized 10. Profit&Loss a/c Balance c/d Total Reserve &Surplus 39.1000 each and fuffy paid Scheduled2:Reserve&SurDl 39. subscribed& paid 8.420.00. General Reserve c.650 of Rs. 1000 each 2006-2007 2005-2006 • Issued.63.77 i 76.420.093.600. Capita/ Reserve b.88 » Us a.Particulars Scheduled 1 '.88 ScheduledS: Secured Loan Scheduled4: Unsecured Loan .093.77 76.000 E/S of Rs.600.893.893.

Investment Scheduled8:Current Assets.922.023. Depreciation * TOTAL F.144.§4 112.641. Store& spire sprats b. Capital work tn progress b.A 1.991.749.500.33 623.602.00 48.49$.225.862.023.969.738.905.500.555.462.74) i 1.25 20.569.942.39 204.940.00 45.044. Work in progress 1 .98 Scheduled? '.99 195.95 .614.577.97 2.002.107.8* 6.45 326.450.63 11.978.04) 853.36 39.359.586.243.Scheduled5: Fixed Assets a.67 (620.731.311.Total inventories 45.2bl.805.07 (701.04 Scheduled6:Capital Work in Progress a.314.74 38.002.140. Sundry debtors 3.37 5.213.investment a.959.cheque.854.stamps on hand-Total 6.78 78.115.236.39 39.28.530. Furnished goods d.243. Raw material c.70 137.481. Gross Block Less.95 190.54 2Q.659. Assets pending disposal 317.Cash. Loans & advance a.

90 90.363.997.716.69 41.757.285.420.939.867.100.99 (1.76 847. f 64.726.23 Less: provision for doubtful (1.556.308.315. Current Liabilities 1.23) 5.835.104.280.057.32 .457.76 1.120. Secured Loan 50.0f2.123.256.017.122.56 5.413.Bafance with schedufed bank 6.920.4.447.00 2.384.A 225.08 43.92 35. Sundry creditors 2.58 5.558.22.L 1.359.723.843.758.339. Advance from customers 3.19 6.962.630.54) Net un secured Loan -Total 49. Provision TOTAL CL& PROV 997.815.453.06 .19 132.651.15 I t 49.751. Other Liabilities TOTAL C.770.973.879.393.559.95 1.00 14.557.727.267.76 TOTAL C.891. Deposit & retention money 4. f 10.32 14.061.67 5.380. Liabilities& Provision a.84 ScheduIed9:Current 99.03 77.Un secured Loan 5f.122.49 13.

Off late. because of competition. by the company. Marketing functions are not limited to the function of buying and selling.3. but they include all function necessary to satisfy the customer such as financing.. storage . ore stress was given to the marketing activities of IREL. and bearing and after such sales service etc …. It is art of selling products.4 MARKETING AND SALES DEPARTMENT Marketing is a social process by which individual and groups obtain what they need and want through crating. The marketing section in IREL is under the direct control of Chief General Manager and this section is headed by the Deputy General Manger in his job. offering and freely exchanging products and services of value with others . A new era has been put in the company for this purpose. HIERARCHY GENERAL MANGER (HOD) MARKETING /SALES DEPUTY GENERAL MANGER (SECTION HEAD) MANGER ) MARKETING MANAGER (SALES) MARKETING/SALESPERSONNEL/CLERICAL STAFF . which is growing in the international market and also in Indian market. risk. Marketing is a direct link between the producers and the consumer.

To define the responsibilities and authorities of marketing personnel 5. hazards and risk register. 4. AUTHORITIES. the company also suppliers Silimanite powder by sub contracting Among them Ilemenite. Monitor and co-ordinate all activities in connection with the shipment f minerals to overseas customer to ensure that contractual requirements in terms of quality. Verification of effective of corrective and preventive action related to marketing process and environmental deviation. To maximize customer relationship. RESPNSIBILITIES. 7. and Silimanite. from naturally available beach sand deposits. 2. On specific requirements of customer. 3. Mumbai for their purchase. Zircon. 8. Marketing process monitoring and initiation of corrective action against deviations. To maximize the turn over. Approval of aspects/impacts. Non conformance of accidents/incidents if any. are categorized as scheduled minerals for which the customer is required to obtain license from the department of Atomic Energy (DAE). . To ensure that customer requirements are understood before accepting order or submitting quotations in compliance to applicable rules and regulations. Execute customer purchase orders. related to marketing personnel. To maximize profit. register of legislation and management programs. schedule and documentation are met.FUNCTIONS 1. To collect customer feedback and to initiate action to improve the customer satisfaction . Responsibilities     Handling of customer complaints and conducting of monthly meetings of CS and CRC. ROLES General Manager (HOD) – marketing Authority    Approval of marketing procedures and formats related to marketing department. Zircon. IREL is engaged in the production of minerals such as Ilemenite . Rutile. 6. Rutile . To initiate based on corrective and preventive action and based on customer complaints. Identification of training needs of employees reporting to him.

Participate in safety an environmental related celebrations and awareness programs. Head Office may introduce different price schemes for specific periods. PROCESS INVOLVED IN MARKETING DEPARTMENT  Customer requirements (both internal and external). This includes rebate schemes. PRODUCTION SPECIFICATION AND QUALITY CERTIFICAE The detailed specification on quality.Roles. size and packaging of all products are maintained at the marketing department. Participate in cross functional team for significant analysis and overheads analysis Provide necessary feedback to S&E department on actions taken based on directives received from HO/statutory agencies related to health. apart from other promotional activities. Marketing department also maintains an up to date price list of all products . Specification sheet is implied to the customers on request under otherwise specified by the customer and agreed by IREL Chavara. b) Approved prices of various products are received from Head Office form time to time and maintained at marketing department. department. Product quality certificate is provided to each consignment. Participate in emergency evacuation. The above schemes received from Head Office are maintained at Marketing Department. c) At times of inadequate demand of products. . safety and environment.      Member of management review meeting and other meetings as the member of the committee. and credit.  Customer feedback through questioners. discounts. mode of dispatch and other requirements specified by the customer through enquiries and orders. MARKETING –DOMESTIC a) Marketing activities are carried out in accordance with the instructions and guidelines laid out by Head Office from time to time. MATERIALS SAFETY DATA SHEET Copy of the material Safety Data Sheet (MSDS) is available with the Marketing Department and is given to the customers on request. The Head Office also provides credit facilities to specific customers. The standard specification as given in the specification sheet is invariably applicable to all sales contracts.  Quantity . quality.

MARKET SHARE The company has 90% market share in domestic market and 2% in foreign market. in order to supply the material proportionately to all customers. Government of Kerala. Contract review check list for domestic sales. Till 1998 company enjoyed monopoly in rare earths products. Head Office allocates customer wise quota for the particular product based on their requirement. The quota allotment list each product received from Head Office is maintained at marketing department. Head office also intimates individual quota allotment to each customer. stating with general condition for sales. But now some competitors are present in other states. Sales Procedure On receiving inquiry from party and submitting their quotation. marketing department also maintains a list of approved transporters in order to assist the customers who do not have their authorize transporter. the company initiates its sales activities. That is the reason why they don‟t want to make distribution network. Majority of the customer places order directly with Chavara. Government of Kerala. Direct selling is the main system of the organization. Department of Mining and advance remittance and corresponding permit register. In certain cases orders are fixed by HO which is diverted to Chavara department to stores department for delivery of materials to customers.to pay basis. In Kerala still the company enjoys monopoly. The customer primarily pays the full amount as Demand Draft in advance and then the company gives the product. 1. e) Transportation is through the authorized transporter of the customer on fright. SALES AND DISTRIBUTION SYSTEM Here the company is enjoying monopoly. 2. .d) At times of scarcity of products. Other than this. All expect Zirflor and Microzir and silimantie powder are dispatched against permits obtained after payment of prescribed loyalty by IREL in advance to Department of Mining and Geology. The sales department maintains the following records.

etc. 15. Customer feedback questionnaires. Sales register. 5. Delivery registers. These items do not have any tax or duty. France. 11. Quarterly statement regarding export. Autstralia. Gate pass. Priority registers. COB license 12. 8. Quotations. 7. 9. Pricelist of minerals. Export contract will be made by the Head office at Mumbai. 6. 16. 14. Bank receipt voucher . Pricing Pricing is a very crucial decision in marketing management . and many other countries . Daily statement for production. Shipping register. The objective of the firm is to get maximum profit. Geology permits register. Cash receipts. nature of the product. it is very much depends upon the correct decision. Pricing will have to accommodate with additional cost involved in respect of packaging. sales and dispatch. Zircon. lilimanite. Exporting IREL has been exporting mineral. to different contrat. Determination of prices is influenced by large number of factors such as cost of production. Payment registers. labeling etc… a product is acceptable to the customers when it is reasonably priced. 18. Candad.3. Registers. DD. pricing objectives & policies of the firms etc… Samples to the customers Samples are sending to the customers to their request as per the instruction from the head office for their evaluation of suitability for the requirements. Customer files. UK. 4. ILemenite . 10. Free samples are also sending to the customers. West Germany. Japan. 13. the main customers of IREL are USA. . 17.

Kerr-MGGEE Corporation. The last 3 companies are regular customers who are producing Titanium Dioxide (T1o2) Customer complaints a) Complaints are received verbally or in writing or during customers visit to the plant. Customer feed back Every year customer feedback questionnaires are circulated to the customer & feedback is complied for chalking out strategy for the future market. The committee head constitutes the committee with HOD‟s from Marketing. now it has some competitors in domestic and foreign countries. Jintania (Norway). 5 customers are selected. Western sands (Australia). Competitors Until the company enjoys monopoly.. ceramic companies. Finance. VV Minerb (Tutucorin). steel companies. Complaints are received either from customer directly or through HO.Customer visit Every quarter. Richard‟s Bymenerals Ltd (South Africa). CMRL. . Reo India. HRM departments and secretary from Marketing department. b) A customer service and complaints residual cell has been constituted in IREL. c) Complaints are received by HOD (marketing) and forwarded to the secretary along with the copy of complaint if received in writing.). Dugan. S&D. in the domestic market and RGG Ltd (Australia). CS&CRC meeting is conducted for each quarter or as and when required. Major customers KMML. d) An acknowledgement letter is sent to the customer by the secretary informing them the disposal action and that the complaint is being taken up for necessary actions. Companies like Vizag (Andhra Pradesh. Production.

All production firms have the need of supply of materials & services from external sources. i.e the raw sand and all other items for the functioning of every department.5 PURCHASE DEPARTMENT In the narrow sense the term purchase means. This makes purchasing one of the most significant functions of any firm. HIERARCHY DEPUTY GENERAL MANGER (PURCCHASED DEPARTMENT) SENIOR MANAGER (PURCHASES) DEPUTY PURCHASE OFFICER CLERICAL STAFF WORK FORCE . Moreover the quality and materials purchased. IREL have a well organized Purchase department which purchases the requisite raw materials. So IREL purchases department has a prime importance. the act of buying an item at a price.3. To assist and facilitate the production process in the plant.

FUNCTIONS 1. 2. 3. 4. 5. 6. 7. To scrutinize department requisitions To issue enquiries and tender. To receive quotations. To tabulate quotations and forward it to intenders and receive back recommendation Issue purchase order to work order. To assist vendor evaluation To keep informed the department concerned about the lead time on all usual supply situation. 8. To ensure that purchased product conforms to specified requirements 9. To ensure that purchases are made at the lowest possible rates. 10. To ensure quality of the products purchased.

AUTHORITIES, RESPONSIBILITIES, ROLES Deputy General Manger

Authorities   Approval of purchase order ( Within the finance limit ). Approval of departmental procedure.

Responsibility     Overall responsibility of purchase process. Arrange stores purchase committee meeting. Receipt and clearance of imported items. Identification of training needs of employees.

Roles    Member of management review meeting and other meeting as the member of the committee. Participate in the emergency evaluation. Participated in the safety and environmental related celebration and awareness programs.

PROCESS IN VOLVED IN PUCHASE DEPARTMENT

Customer requirements (internal/external)   Purchase requirements specified by other department. Conformation of purchasing process according to HO‟s directives

A. INPUT  Products and services from suppliers. B. OUTPUT  Timely supply of acceptable products to stores/ compliance with HO‟s guidelines. concerned departments, in

RESOURCES   Team of purchase personnel headed by HOD (purchase) Purchase office equipped with system and common facility.

FORMALITIES OF PURCHASE 1. 2. 3. 4. 5. 6. 7. Float enquiry to the right source. Scrutinize the Quotations. Obtaining financial approval. Release an order. Flow up for times requirement. Follow up receipt at the store. Assistance to give payment in time.

FORMALITIES OF PLACING AN ORDER. 1. Organization of an indent. 2. Tender enquiry] 3. Opening of tender of the date mentioned. 4. Analysis of all tenders. 5. Technical evaluation of the tender. 6. Selection of the best one. 7. If any negotiation needed it is done with the party. 8. Obtaining approval for the selected tender. 9. Order placing. 10. Follow up

3.6 MEDICAL DEPARTMENT
An effective and efficient Medical department is functioning in IREL Chavara. Every family member of the employees is eligible for free attendance and treatment in the dispensary. Cases beyond the scope of the dispensary will be transferred to major hospitals which are centered in Kollam and Karunagappally. The whole payments in such cases are done by the company itself. The dispensary is working around the clock.

HIERARCHY

GENERAL MANAGER

SENIOR MANAGER MEDICAL (HOD)

SECTION HEAD (MEDICAL) LADY DOCTOR

NURSES/ COMPOUNDER

PHARMESIST

AMBULANCE DRIVER

LABORATORY TECHNICITION

2. Examining compliance to environmental requirements. For this each employee has been allotted a personal dispensary file in which name of the dependents are included as per the family card issued by the welfare department. Unfit and fit certificate are issued by medical officers in the prescribed form for availing sick leave and for re-joining the duty after sick leave. investigation and treatment of the employees and the dependents are entered in the personal dispensary file. and within 24 hours the reference card issued by the medical officer to be collected by the employee. In the absence of company Medical Officer. To carry out medical examination of employees and their family members. PROCEDUERS A.  Pre –employment medical examination. Normally recruited employees before joining are directed to undergo a medical examination by the Medical Officer. . approved laboratories as approved by HO is maintaines by HOK (medical). Patients are taken to recognize hospitals only with reference form issued by medical officer. Outpatient service Employees and their dependents are provided free medical services. it is carried out once in a year and for other general workers. Occupational health services. A. In accordance with Atomic Regulatory Board (AERB) rules.  Periodical medical examination.FUNCTIONS 1. Medical examination is carried out as per the pre employment medical report. Government hospitals. patients are issued a temporary reference card valid for 1 day by the futy pharmacist or nurse for immedicate admission in cases of emergency. it is carried out once ion 5 years. periodical medical examination for all canteen workers and classified radiation workers. Proper recordings of the ailment.. Patients who require specialists opinion or detailed investigation are sent to recognize hospitals.

Pre –retirement medical examination.

Concerned employee is given intimation from administration section at least 2 months before the date of the retirement, to carry out pre-retirement medical examination with a copy to HOD.

3.7 TIME OFFICE DEPARTMENT
Work will be round the clock in 3 shifts of 8 hours a day. Every employee has to work 8 hours day. IREL has adopted a punch card system to register attendance and prompt working hours . All grades of employees are to punch their card with time of arrival and departure. Undr HRM department, attendance of the employees. Different allowances for employees age given on the basis of their attendance and these ar provided according to the report from Time office department. There is an e-form called „MUSTER‟ WHICH IS RLATED WITH THE Time office department.

HIERARCY

GENERAL MANAGER (HR)

DEPUTIVE ADMINISTRATIVE OFFICER (TIME OFFICE)

SENIOR ASSISTANT ( TIME OFFICE)

ASSISTNAT CLERK ATTENDER

FUNCTIONS

1. To maintain attendance record. 2. To record and maintain various allowances to the employees. Like shift allowance, overtime allowance, attendance bonus etc… 3. To arrive at yearly attendance , bonus is given to the employees. The department is headed by a deputy Administrative Officer. In order to assist Deputy Administrative Officer, thee is Senior Assistant. Other office staffs like Assistants clerks and Attender follows the Senior Assistant.

For recording Attender, punching system is followed here. The attendance register usually kept in time office. The time office collects attendance from concerned authorities also. Then they will match them with the punching system to avoid swapping

Time office has three centers for punching, for the convenience of employees. In mining area and degrading plant, punching machines are also kept for the payment of salaries. The Time office sends the records to the Finance department. If the Finance department asks for any clarification the Time office department will do the same.

Quality management is directed at preventing mistakes rather than finding them after they occur. At present there are 14 employees in the department including 1 female staff. In IREL the products are expected to have 9899% purity and it is the duty of the quality department to ensure their quality. IREL have the ISO 9002 certificate for the quality it maintains.. QMS is an effective system for directing and controlling an organization with regard to quality. Therefore they are giving more importance for quality and its continuous improvement.3. Section head is the to mot authority of the Quality control department of IREL Chavara. HIERARCHY SECTION HEAD (QUALITY CONTROL) DEPUTY MANAGER (CHEMICAL LABORATORY SENIOR SCIENTIFIC OFFICER SCIENTIFIC OFFICER ATTENDERS . Moreover it is an ISO 9002 certified company . Quality control is the has implemented the Quality Management System (QMS) for ensuring the quality of products and to crate customer satisfaction .8 QUALITY CONTROL DEPARTMENT Quality control relates to the activities that ensure that the final product is of satisfactory standards . Now IREL adopts the use of modern equipments with foreign collaboration for ensuring the quality of products. It helps in reducing deficiencies and damage in the future product quality. This department deals the quality of product manufactured by the company.

INSPECTION AND TESTING PROCESS DETAILS Inspection It means examining the output of a process to determine whether it is acceptable At each level of activity. safety and environmental requirements.FUNCTIONS 1. They are:-    Incoming raw sand analysis.e. the quality is checked in the quality management system.  The raw sand feed to the QIL plant i. . If quality is not maintained at the desired level after any process. They are conducting inspection on batch wise in every shift and clears quality in case if the standard quality is not matching. the dried HUP output is analyzed as per the quality plan. Thed conducts its quality analysis in 3 stages. In process analysis Final product analysis. So no reduction of raw sand is resorted to.  The raw sand being naturally occurring . The variations in the quality of the raw sand do not affect the quality of final products. and finished products conforms to specified requirements holding compliances with environmental requirements. Raw sand  The DWUP (Degrade & Wet Up gradation Plant) and HUP (High UP gradation Plant ) and tailing are tested for total heavy mineral content as detailed in quality plan. To ensure that raw materials in process. even if the analysis results are not as for he quality plan. 2. Usually the quality checks of mineral are done in batch quality control R&D is another function of quality control department. The quality control department of IREL Chavara is responsible for proving good quality of beach sand having mines according to the requirements of the customers. Ensuring compliance to health. the specifications are only desirable values. it is again processed.

Analytical instruments. Finished products  The products under tests are identified by a yellow board indicating the date. shift and number of bags and the rejected are identified as red board indicating “ FOR RE. Only products conforming to the quality as detailed in the as respective quality plan are taken into stock. Petrologic microscope. These tests are carried out only to make proper adjustments of the process parameters to set the final products of specified quality. Chemical analysis. These process fractions are not rejected even if the analysis results do not confirm the desirable specifications. Rejected products are disposed off and corrective actions are taken. Those products passed the tests are identified by a green board indicting date. shift and number of bags. Instrumentation. . TOOLS FOR INSPECTION      Chemical examination . Inspection and test records are maintained with the authorization of HOD (QC). Inspection and test records clearly indicate whether the product is accepted /rejected. In – process inspection In-process inspection of certain intermediate fraction as detailed in the equality plan.WORK”. The inspection is only for subsequent adjustments in the process parameters.  Inspection and testing of finished products are carried out and recorded in the respective record as per quality plan.

selected a certifying body. Re audit . Surveillance audit once in 6 months 14. 7.CERTIFICATION PROCESS IN QUALITY CONTROL DEPARTMENT 1. 2. Pre visit by the lead auditors to the plant. 5. . Finalizing the audit schedule. Examination by a specialist. Conduct a pre audit. 6. Recommendation of the certificate. Send the audit on the quality manual procedure. Manual correction on auditor‟s observation. 13. 11. 4. 3. Appoint a team of auditors with a leader. if required. Adequacy audit on the quality manual procedure. 10. Certificate is valid only for three years and therefore re auditing and re certification is required after 3 years. 9. Based on customer. 12. 8. Preparation of audit report.

9 SECUTITY DEPARTMENT Industrial security in the public and private sector can be defined as “protection of men materials. classified information and co-operations and to provide services against. fire. buildings. machines.3. MANAGER (SECURITY) HEAD SECURITY OFFICERS SAFETY GUARDS . Security of the company assets and premises is vested in the hand of the staffs of the security department IREL has a well defined security department. finished products and personnel are regulated and monitored by the security department. The inflow and outflow of inventory. theft. HIERARCHY GENERAL MANGER (HR) . damage to the company assets and the installation”.

2. To give security to the company and its assets.FUNCTIONS 1. 3. 5. The important documents to be maintained by the security department are:1. This may encourage persons to take away company assets without permission . 7. There is no clear boundary wall for the company. 4. 7 at vellanathurathu and 16 at the plant itself. At that time all employees are required to assemble in the assembly points. There are 32 security personnel in total. The security department also gives protection to company equipments in the mining area. Material Movement Register. their uniform etc……. Telephone Message Book. 6. the systems will automatically shuts down and emergency alarm will blow. 3. Vehicle Register. 7 security persons are employed at puthenthura. Another security problem faced IREL is theft. 2. Key Register. According to ISO procedure they maintain the discipline of the employees. To prevent sabotage there is a control room and it is accessible at every time. In case of emergency. Standing Order or Security Manual. Two major threats present in the IREL are sabotage and theft. Duty Rosters ( staff and watch man) General Diary. To monitor the entry of employees and visitors.

10 STORES AND DESPATCH DEPARTMENT The stores department helps in supply chain. keeping inventory of the product produced on one hand and supply requisite raw materials to the manifold department on the other hand.3. HIERARCHY HOD (STORES AND DESPATCH SECTION HEAD (STORE AND DESPATCH) FORKLIFT DRIVERS STORES PERSONNEL PRODUCT STTICHING & HANDILIG PERSONNEL TALLY SECTION PERSONNEL WEIGH BRIDGE SECTION PERSONNEL . All machine parts. office equipments and stationary etc.

6. thereafter issuing materials as per the requirement from different section based on vouchers. Stocking of scrap material returns various department and disposed of the same scrap material as and when generated in coordination with the purchase department and salvage committee 11. Accepting materials from other departments through credit slips (C. Purchase requisition raised by the other department is routed through stores to the competent authority for approval after entering in the material code and monitoring the stock position. To receive all the incoming products and arrange joint inspection by the intending section and stores. Items ordered are handed over to the client by department after getting verification and authorization from the marketing and finance department. Inventory control. which give return for long term. To locate the products in the specified location and preserve it. Responsible for storage of packed product. Revenue items or a consumable item means that which are consumable only for a short period. To give feedback about the stock level s of critical items as per the list. 2.  Consumable items.FUNCTIONS 1. Capital items. Maintenance up-to date register for finished products and other items necessary for the smooth function of the company.S). 9. 10. Stores fall under two categories:  Capital items. 12. to the departments. 3. . 7. usually ABC control is adopted here. Issue of purchase requirement. Procurement of items of capital nature is to be made only after the approval by the competent authority duly verified by internal auditors with prior conclusion in the capital budget. Taking into stock and storing in the respective location. To arrange export of product as and when there is an export commitment. 8. 5. 4.

the received items are stored in proper locations and preserve them until the issue. Stores are purchased indigenously and from foreign suppliers through the adoption of competitive tendering. it is properly informed to the marketing department to promote sales and if any shortage obtained. materials issued. Once in every three months inventory statistics is prepared and send to the head office in Mumbai.Stores action is responsible for arranging procurement for all items or purchase requisitions shall from the basis for arranging procurement or other departments. Usually ABC inventory control method is adopted un IREL Chavara for the control of inventories. the issue is made and same is recorded in the Bin card.  Storage.  Issue: The issue is made in the first In First Out method. After the receipt of the material internal note from the department. Inventory Control Under the stores department the inventory control functions is done. Each item has its own Bin card. total remaining are noted in the Bin cards. complete in all respects and duly approved by the controlling authority. This department has three major functions as follows:  Receipt: The consignment items are properly verified with the receipts and requested the particular departments to make inspection on each items. The quantity receives. it is properly informed to production department to increase the production. The principal types of inventories are:-  Raw material supply  Goods in progress that is work in progress  Finished good . Stores follow Bin card and Cardex system. The worth of production in the plant is currently between 6-7 crores. If excess stock is obtained. Tendering system is adopted to secure the most competitive tendering rates and eliminate chance of favor.

HERARCHY UNIT HEAD HOD (MAINTENANCE) SH HUP SH (AUTO) SH EL SH ELEC MSP SH (MEETS) SH ELEC SH DWUP1 SH MSP -2 SH DWUP2 SH MSP -1 SH DWUP3 MAINTANENCE PERSONNEL . During certain times some machines of the plant requires maintenance activities to mechanisms related to Electrical maintenance. preventive maintenance.3. By doing this they are able to understand the efficiency of machines. Block maintenance. Machinery maintenance. Routine maintenance. Mechanical maintenance.11 MAINTENANCE DEPARTMENT This department stand for the maintenance of machines in the plant and its effective installation. Break Down maintenance. The department is engaged in daily inspection of equipments and its inspection.

REQUIREMENTS 1.FUNCTIONS To carry out preventive maintenance to ensure continuous capability and to attend break down maintenance if any. Central maintenance team 2. INPUT Maintenance service from outside agencies. 2. RESOURCES 1. Spare parts procured through purchase and stores OUTPUT Ensuring the availability of plant and equipment through preventive maintenance Rectification of break down on receipt of intimation from other departments. Maintenance requirements identified. C. Improvements through modification. 3. 1. D. Tools and equipments for maintenance. Break down/ repair/ modification/ intimation received from other department. B. . 2. 1. 2. PROCESS A. D –shift maintenance team 3. 4. Office equipped with systems and communication facilities.

3. all the industries a have accepted the fact that safety improves productivity . The management of IREL is highly conscious of its responsibility towards the safety and healthy working conditions of its employees. welfare.12 SAFETY AND ENVIRONMENT DEPARTMENT In the present industrial scenario. better working environment to all its employees. HIERARCHY MANAGER (SAFETY AND ENVIRONMENT) DEPUTY MANAGER (SAFETY) ENVIRONMENT ENGINEER . To ensure safety and healthy working environment in the plant IREL established a department called Safety and Environment Department. Accidents which cause danger to the life and limbs of employees and population around the plant can be prevented by proper planning a co-ordinate efforts by people at all level. IREL Chavara has always been in the forefront in ensuring safety. and protection of the environment around its plants. Their safety slogan is “LET EVERY DAY BE A SAFE DAY”.

statutory or otherwise concerning prevention of personal injuries and maintaining as safe working environment. and the statutory provisions are enforced. 4. Safety personnel shall conduct periodical safety audit with help of the plant personnel and workmen inspectors and give a report to the Unit Head for necessary corrective actions needed. and unusual occurrences and make recommendations for taking preventive measures. . Safety personnel shall advice the concerned departments in planning and organizing preventive measures for the effective control of personal injuries and also inform them any unsafe condition or act prevailing in their department. Non compliance. Consistent with their mission. 2. property damages. 6. The following are some of the activities involved in the fulfillment of the above duties. shall be brought to the notice of the concerned department heads for remedial action. coordinating and administrating safety programs and other safety related activities to promote safety consciousness among the employees. It also ensures environmental protection by minimizing environmental input that may arise from its operations and provide appropriate environment plans to maintain ecological balance and above all recognizes the use for safety culture in an organization to enhance the awareness and commitment of all employees to safety . IREL envisages a safety working environment to prevent injury and ill health to its employees. dangerous. Safety personnel shall be present at the time of commencement of all major jobs carried out under the authority of a work permit. Safety personnel shall conduct investigation of all accidents. They are:1. Safety personnel shall conduct regular inspections all the work areas and ascertain whether all the safety instructions and guidelines are followed. Safety personnel shall advise the section heads on the right kind of safety equipment applicable for each job and ensure that the quality of these equipment conform to the relevant Indian Standards. MISSION AND POLICY Mission :. 3. 7. 5.FUNCTIONS The primary function of the safety of the department is to advise and assist the management in fulfilling its obligations. Safety personnel shall assist the management in planning. if any. value addition with due regard to resources utilization and safety protection.the mission of IREL is to be the major supplier of beach sand minerals and rare earths compounds in the domestic and international market to develop and produce chemicals of strategy importance.

periodical health monitoring of employees. there are do‟s and don‟ts enlisted in this guide and this will be quite helpful in averting in the slight test possibility of acid. Safety team will update the safety guide as per the requirement to throw more clear light on the processes as well as equipments engaged in the plant. Safety guide IREL Chavara follows strict safety guidelines which are given in the companies safety guide. b) General Manager (S&E). SARCOP health . . a) An officer t rank of General Manager to co-ordinate at the corporate office all safety environment and training activities of various units and takes necessary step for effective implementation of this policy.DGM of mines safety. Corporate level safety.Policy:. conserve and improve the environment in which it operates for the continual existence in the BSS throughout.  Minimizing pollution. SAFETY GUIDELINES In order to achieve the policy objectives certain guidelines are used. environment and training c) The corporate safety setup has been provided with the adequate administrative or financial support for co-coordinating safety policy.  Conservation of natural resources. Environmental Policy:IREL Chavara is committed to protect. 1.  Compliance to applicable environmental rules ad corporate guidelines. assisted by three senior officer at the headquarters on each of the safety.physics division of BARC. e) He assesses the training needs for various areas and arranges for different categories of employees. customers and suppliers.ministry of environment and forest etc…for fulfilling in the statutory requirement.IREL updates and review the safety policy periodically taking into consideration in industrial experiences advance in the technology and regulatory requirements. including procedures to ensure the safety of both men and machinery. d) His liaisons with various outside agencies like Atomic Energy Regulatory Board.

b) The committee will review and commends related accidents. d) The committee will discuss the measures against the unsafe condition and practice in the mine or plant as pointed out in the reports of workmen‟s inspection. Safety and environmental protection committee a) The term of members of the committee will be two years and the committee members will be meeting once in a month. 2. e) He will ensure that operating procedures are followed strictly and technical specifications are not worked. f) Summary of minutes of the meeting will be send to the General manager (S&E) . Unit level safety setup a) The head of each unit will be executive director chief or General Manger.f) He interacts with a safety team of experts for carrying out safety audit or environmental audit and assessments of safety performance for award of shield etc…. 3. d) He will nominate senior level office as S&E control officer who took after the S&E control aspects of the unit.. b) He will be ex – officio chairman of the plant level S&E protection committee which will review monthly safety status of the plant. e) The committee will consider safety and health measure to be taken before commencement of operations of any new electrical oir mechanical equipment proposed. c) The committee will organize safety day or environmental day or fire day and mines safety week annually and hold competition among the employees relating to safety and environment during the celebration.] c) He will implement all the applicable statutory provision at safety and environmental control in the unit.

HIERARCHY . IREL is basically a mineral separation plant. from naturally available beach sand minerals. etc.13 MINING DEPARTMENT IREL Chavara is engaged in the production of minerals such as ilmenite . Zircon. Rutile. The raw material for production that is beach sand is available in the coastal area.Silimanite.3. Monozite.

It is the duty of the Purchase department. Manual and bulldozers. both in terms of quality and quantity diminished.It is the responsibility of the mining department to collect or mine the beach sand from the sources. they are: a manual Mines b. Mechanized mines Manual Mines are those mines were mining is carried out manually. They are: a. The mining department of IREL depends on the following sources or resources. These are undertaken mainly in coastal areas. loaders and tippers combination. Vellanathuruthu Mining Area and 132 Mining areas are examples of manual mines. 132 Mining area c. METHODS OF MINING a. Dredgers c. As the availability of raw sand from beaches. the augmented its requirement by dredging in the inland deposits. Mineral Recover Plant (MRP) 1 and 2 The beach sand is also purchased from the contractors. The raw material or beach sand is brought to the plant from the mining area. b. This is mechanized mining. But it is outside control of mining department. The land for mining is purchased by IREL Chavara. Concentrate UP grading Plant . The mining process is mainly divided into two types. Vellanathuruthu Mining Area b. For this purpose 2 mineral recovery Plant (MRP) is established for dredging from inland deposits.

It is functioning in accordance with Finance department. this department is holding special privilege of auditing into every accounting matter of IREL .14 INTERNAL AUDIT REPORT Chief General Manger is directly looking after the functioning of internal audit department Manager is the head of the department . They are internal audit officers and administrative officers others than accountants and clerks working in this departments. It functions to get approval from internal audit department for the finalization of anything concerned to accounts.3. Internal Audit department is not regular department in many of the companies. The company management is approving financial statements and all other accounts with the recommendation of this department HIERARCHY MANAGER (ID) INTERNAL AUDIT OFFICER CLERKS ACCOUNTANTS . But in IREL.

In case of new projects. the basic infrastructure has to be erected by this department. In case of new projects. A sound maintenances strategy should therefore be considered a valuable tool used to assess equipment capability and the continuous improvement efforts of asset performance. They frequently monitor company structures and maintain them properly.3. Civil department consists of Deputy Manger (civil).15 CIVIL DEPARTMENT Maintenance Department has a direct impact on every things that effects the overall health and welfare of the organization. two Deputy Officer and the workforce. HIERARCHY DEPUTY MANAGER (CIVIL) DEPUTY GENERAL MANAGER (CIVIL) SUPERVISORS WORKERS .

3. To create infrastructure to facilitate smooth operation of the organization. To monitor and maintain co structure . To estimate the cost involved in erecting new structures. 2. To report to finance department about the plans and cost involved in the construction and maintenance of new as well as the existing ones. 5. To carry out construction as per plans and maintaining related records. 4.FUNCTIONS 1. .

new compound development. HIERARCHY HOK (R&D) SECTION HEAD (R&D) DEPARTMENT PERSONNEL (R&D) . selection and evaluation of alternative materials. subject or area of investigation backed by collection. High Tension Separators. assisting plants in problem solving. testing & analysis.3. R&D activities are new product development. finished products. wet Shaking tables and Froth Flotation equipment etc…. The company has well occupied R&D facilities to support flow sheet development with lab models of Magnetic Separators. presentation and interpretation of relevant data. computation.16 RESEARCH AND DEVELOPMENT DEPARMTMENT Research is process of systematic and in depth study or search of any particular topic.

Ensure quality of raw materials and finished products. 6. 7. 8. Maintain quality. R&D attempts.FUNCTIONS 1. To analyze and assit plants in problem solving. 2. New product development New compound development Selection & evaluation of alternative materials. 3. 4. 5. Testing of new products. .

The primary function of project department is the planning and implementation of new project of the Indian Rare Earths Ltd. FOREMAN DRAFTSMAN TECNICIANS UNSKILLED WORKERS . HIERARCHY PROJECT MANAGER PROJECT ENGINEERS DESIGN ENGIEERS SUPERVISORS.3.16 PROJECT DEPARTMENT Normally projects are carried out for the requirements for the production department.

The process flow sheet consists of:  Process Identification Bill of material Appointment of consultants if required is done for assisting the projects team in the preparation of various reports and execution of work.Some projects are divided into parts and carried out by the department along with the outsourced people. .The feasibility report is sent to the head office /unit head for approval. NEW PROJECTS A team is formed for the prpoer execution of the project work.After project identification process.Some projects are executed by the department itself.There after any activity carried out for the project is with referance to the identification number.process flow sheet is prepared.one unique identification number is alloted to the project.All the projects need approval from the head office/competant authority based on the delegation of power.A schedule is prepared and things are monitored according to the schedule.Once project is identified.Bill of material is consisting of a manpower planning.machinery requirement and other overhead as per the project.This feasibility study for defining the process identification and the bill of material is carried out in details and the feasibility report is prepared.INTERNAL PROJECT The process involved is modified in the existing plans and is taking up new projects.

Strong financial position. 3.The inability of the management to control effectively the resistance by the local people in some radical issues. 4.Cordial relationship between management and unions.IREL has adopted eco friendly measures ithin yhe surroundings.In keeping with the environmental concerens. 4.Decision making process is highly time consuming and complicated. 5.Perennial mining problems 2. 7.Excess number of civil workers. 6. WEAKNESS 1.CHAPTER-4 SWOT ANALYSIS STRENGTH 1.Inactive marketing department .The setting up of IREL has resulted in a considerable upliftment of the social and economic conditions of the people living in the surrounding areas.Technology collaboration with thje Australian company ROSCHE-one of the largest mineral technology providers in the world.Modernized plant having foreign and Indian tecchnology 3. 5.High skilled manpower 2.

Faster growth rates of markets in Asian countries where extrction facilities were limited.Over intervention of external political groups in company affairs 4.Rapid changes in technology.The company can start ista own plant for the production of various related products through diversification.Being associated with the company can have a lot of new projects like Uranium Metal plant at Mumbai.Fluctuation in the value of currency which adversly affects the export income. CHAPTER-6 .The local demand for more and more employment 2. 3.There is a boom in the market for Titanium bearing minerals.Europium.Formation of mineral sand protection committee. 7. 5. 6. THREATS 1.The Orissa Sand Complex has taken into confidence to supply 4000 tons of Monazite annually.which can be seperated to produce som costly products like Samarium.Protests from environmental activities 5. 2. 3.Increasing trend of transportation cost.OPPPORTUNITIES 1. 4.

16. The employees are satisfied with the welfare policy which are in practice and the scale of pay at present. Computerization of the entire department is effective 9. 5.particularly relating to the mining and production procedures. The company provides efficient angd effective training to the employees of the organisation. 4. 12. 2. The liquidity analysis carried out clearly indicates that the liquidity of the firm that is the level of current assets relative to current liabilities is satisfactory. The increasing trend of return on equity states that the firm is using the owner's funds efficiently and effectively. The fixed assets turn over are huge because of the increasing sales and the high demand for the firm's products. 3. 17. The welfare activities implemented by the company are very effective. . the net profitability ratio and the earnings per share ratio are showing a decline in the profitability 7. 14. 6. 10. 13. Inventory turnover ratio is not up to mark because the firm relies mainly on large lot sizes for replenishments rather than small lot sizes. IREL is strongly commited to environmental protection and energy conservation. 15. Interventions by external political parties continue to be a disturbance in formulating labour policies. Company is having strong commitment towards society. Thus able to fulfill the expectations of shareholders who want their wealth to get maximized. Working conditions in the organisation is remarkably good.but they perform well above the expectations 8. IREL concentrates on modernization and upgradation of new technology. Majority of the workmen are well experienced and posses great amount of knowledge. 11. The employee-employer relationship prevailing in the complany is very good. The gross profitability ratio.FINDINGS AND SUGGESTIONS FINDINGS 1. The managers are overloaded with work.

2. The company should formulate appropriate HR policies for providing enough work to civil forum workers disseminating them into other areas or by limiting their number by conducting discussions with labour union. . 8. The company must make full use of the favourable government policies at present. The management should sustain the faith of the local people by constantly communicating and explaining the companies policies to them. The company should take more safety measures to reduce accidents among the workers. The company should increase their production capacity according to the demand of the product.SUGGESTIONS 1. The company should diversify its operations into other related areas. 4. The company should try to minimize the external interventions of the various political parties. 7.The trust of the local people can be ensured and sustained by constant interaction and communication with them. 3. 5.The company can achieve this by undertaking more socially responsible activities. 6. It is highly recommended that the natural resources should be utilized and processed with atmost care and concern for the environment.

The company.Chavara is capable of converting its threats into opportunities with the guidance and control of the top management whose leadership quality is impeccable.CONCLUSION IREL. All the functional departments were thoroughly studied and the strengths and weaknesses were found out.The study was descriptive and analytical in nature.IREL.in its search of new heights. .has reached a level of quality which is remarkable.The intervention of political parties continue to be a threat.It was found out that the employees were satisfied with the welfare policies which are in practice and the scale of pay at present. The timely adaptation of technological innovations has been the hallmark of IRE since its inception.Chavara is the leading supplier of beach sand minerals to the nation.

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