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Training for Gathering Data in Data Decient Situations Designed and Delivered b y Susan Guy Scottish Particip atory Initiatives London 2008 For The Marine Stewardship C ouncil
Background
C ertication b odies, who have b een accredited to carry out MSC sheries assessments, have p rimarily b een involved in assessing sheries on stocks and sp ecies which have b een well researched and whose affects have b een, and continue to b e, well documented in p ap ers, rep orts, etc. Typ ically, what hap p ens during an assessment, after the C B writes an assessment tree b ased on the MSC Princip les and C riteria for sustainab le shing, is that they conduct a site visit during which they collect all the necessary data to score the shery against the tree. This usually involves meeting with the client shery and any stakeholders who then hand over stock assessment rep orts, rep orts ab out C PUE, b y catch, quotas, b iological reference p oints, gear interactions, the sheries management p lan, etc. The site visit typ ically takes one or two days, after which the C B assessment team goes away with the material and scores the shery. Some sheries may have limited data and the information the C Bs use to assess sheries just isn!t availab le in data-decient sheries, mostly b ecause a lot of that documentation doesn!t exist. However, this doesn!t mean that the sher couldn!t qualify for certication, and MSC feels that sheries shouldn!t b e excluded from the MSC p rogram b ecause they don!t have a standard system of record keep ing.
Timeline for this workshop: 1:45 2:00 Intro and into group s Designing Stakeholder C onsultation and trying tools such as Map p ing, Pie Diagrams, Post-it Notes, Seasonal C alendar, Timelines Break Building up on data and analysis generated in the rst half of workshop trying out how to use H-Diagrams, Postit notes, Pair W ise Ranking C harts,Imp rovement Plan Tab les Questions and discussion C lose
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4:45 5:00
If the objectives are not being achieved you must ask what isnt working? Is it that your objectives are over ambitious? Is it that your consultation process was not designed to achieve the objectives? Are the facilitators/ researchers aware and clear of the consultation objectives? Are they skilled facilitators and able to use the facilitation/ data gathering tools effectively?
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Please note that in my "b ook! - "Semi Structured Interviews! are not a tool! To conduct effective Semi- Structured Interviews you must use tools like these mentioned ab ove. Otherwise you risk wasting everyb ody's time.
A Tackle Box
Some of the tools to help you facilitate stakeholder consultation and data gathering in data decient situations
Mapping, Pie Diagrams, Post-it Notes, Seasonal Calendars, Timelines H-Diagrams, Pair Wise Ranking Charts, Improvement/Action Plan Tables
Mapping
Using Maps to get an understanding of the local situation and to help gather data and knowledge.
Mapping
Using Maps to get an understanding of the local situation and to help gather data and knowledge.
If you use only one tool ever - this is the one! You should never be without a map at anytime when gathering information about real issues. If the information is not !mapable" it probably isn"t real or useful! Mapping can: help p eop le record and analyse information which is otherwise difcult to do verb ally b e less reliant up on language, sp elling or other literacy skills give less condent p eop le a chance to have as equal a say as the more condent help to ensure that p eop le!s views are recorded and the geograp hical detail is retained An Example of How to do it: Get a good b ase map if you can or use whatever sort of map you can nd (even if it!s a tourist map ). If you can not nd a map then use a hand drawn one (hand drawn map can b e digitised into GIS, p hotograp hed and included in your rep orts etc). W orking in group s of 5 p eop le using large map s or A3 size map when interviewing one to one out and ab out. Everyone gets a p en/marker and ab le to record their knowledge and views directly on the map (or onto p osit notes stuck onto the map ). Ask p eop le to describ e the local situation b y drawing on map s to record the what is b eing caught? W here?, how and with what?, b y who?, when? etc. Make sure all discussion gets recorded and referenced to the map !
Pie Charts
A tool to enable the discussion, analysis and documentation about issues of proportion
Pie C harts can: help p eop le record and analyse information which is otherwise difcult to do verb ally b e less reliant up on language, sp elling or other literacy skills give less condent p eop le a chance to have as equal a say as the more condent help to ensure that p eop le!s views are recorded and issues ab out p rop ortion can b e visualized and therefore recorded. An Example of How to do it: In a meeting situation - working in group s of 5 p eop le using large p ap er (b ut even a p ap er nap kin will do) or A3 size map when interviewing one to one out and ab out. Everyone gets a p en/marker and ab le to record their knowledge and views directly onto the p ap er. Ask p eop le to describ e the local situation b y drawing a circle and together work out the p rop ortion of things like availab ility % e.g. what p rop ortion of the distrib ution of a sp ecies is b eing shed? Make sure all discussion gets recorded and referenced b ack to the map you would have used to start your interview!
H-diagram
H-form diagram with p ost-it notes
Why not a score of 100? How sustainable is fishing in this area? Why not a score of 0?
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Use Postit notes to record reasons
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How to do it:
W orking in group s of 5 (b ut also effective to interview 1 p erson) Fold you!re A1 size p ap er (or A4 p ap er for 1 p erson) into four Op en up the p ap er and trace in the H Decide what your scale is e.g. 0= b ad and 10=excellent and mark in 0 at one side of the centre line and 10 at the other. Since you using 0-100 to measure most things when auditing then use this scale. Ask p eop le to (without discussion) give their score b y marking an x along the centre line Once everyone has done this ask each p erson (without discussion) to write onto p ost-it notes their reasons for their score (e.g why not a score of 0? And why not a score of 100?) Ask everyone to read out their p ost-its and to stick their reasons under the sad or smile headings Once everyone has b een heard you can ask the group to look at the scores on the line and come up with the group score (could b e average of all scores).
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What you can do to try to give all people a chance to have equal say regarding their knowledge, views and aspirations
Don!t just rely on p eop le coming to meetings and or lling out questionnaires Have a realistic agenda (what do you want out of the meeting and or the consultation) Design a p rocess for facilitating the meeting so that you address everything on the agenda Have agreed meeting rules or contract (e.g. how do you want meetings to b e and or not b e?) Break up and work in small working group s rather than one large group W ear name tags Everyone has p ens/markers and can reach the p ap er without standing up Use tools like diagrams to help structure, focus and record discussion Let p eop le do their own recording onto p ost-it notes Keep to time (have time keep ers)
Susan Guy Director Scottish Participatory Susan Guy is recognised nationally and internationally for her pioneering work on community research, consultation, and evaluation. She has unrivalled expertise in participatory research design, training, management and facilitation. She has advised many governmental and public bodies on their approach to consultation and worked with communities across the UK to ensure that they have real say in the issues and services that affect them. She uses robust, innovative, and socially inclusive methods that work in a variety of situations. Rather than using any packaged or labelled approach, she adapts or invents techniques that aim to secure wide-ranging stakeholder participation. Susan Guy can be contacted about training in participatory approaches and tools for carrying out assessments by email: sueguy@compuserve.com and or telephone +44 1368 862 552