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Contents..................................................................................................................... 1 Navigation Tricks........................................................................................................ 2 Select/Copy Onscreen Text.........................................................................................3 Enable Quick Cut-and-Paste ......................................................................................5 Copying Table Contents..............................................................................................6 Change Your Time Zone, Date Format, Currency Format, and Password...................8 Show T-Code Names on SAP Menu.............................................................................9 Show and Sort Technical Codes on Dropdown Fields................................................11 Make Pop-up Tips Appear Faster .............................................................................12 Locate Technical Field Names .................................................................................13 Printing from SAP .....................................................................................................15

The Page Up and Page Down keys can be used to quickly scroll through screens of text. . press the F3 key. type “/n” followed by the t-code. For fields that have a specific set of values that can be entered. 6. Often when you have to click a button with a “Clock” icon on it. Many programs and reports use the F8 key to start them. . You can also click the field 10. To go back a screen. 7. For example. . This is equivalent to clicking the green back arrow. To switch from your current screen to a new transaction. type “/nex” in the command box. you can see a list of possible entries by selecting the field and clicking the Input Help button.Navigation Tricks 1. For example. you can use the F8 key.” Shortcuts may change between transactions. You can use the Enter key and the green checkmark button. 9. type “/o” followed by the t-code. 11. Shift+Tab rotates through screen fields in reverse order 15. pressing F2 is equivalent to double clicking on your current selection. The Tab key rotates your cursor through on screen fields 14. 4. 12. To open a transaction in a new window. . To get help on a particular screen field. For example. 8. type “/nfb03” 3. simply hover over it until a description pops up on screen. click on it and press the F1 key. To close all your windows and log out of SAP immediately. 5. In drilldown reports and in many places in SAP. Alt+Tab switches between windows 13. and press the F4 key. Transaction codes are not case sensitive. . This is equivalent to clicking the Help button. To see whether a particular button has a key shortcut. Many buttons and menu options in SAP can be accessed through key commands. including the key shortcut if available. hovering over the button often reveals a box reading “Execute (F8). interchangeably. 2. typing “/oFB03” will open transaction FB03 in a new window. to change from the current screen to FB03.

click on the cell you would like to copy. and you can drag to select text: 3. hold the Control key and press Y. The entire row will be selected 5. . To select text. While viewing text-based reports or tables. Press Control+C to copy the selection. You can also use this technique to copy single cells in report tables. Press Control+Y. 2. and you can paste it in another program with Control+V. Consider a report such as VKM1. For these reports. 4. Your cursor will change into a + symbol. it can be useful to select and copy portions of the text onscreen.Select/Copy Onscreen Text 1. Copy the contents with Ctrl+C. and only the selected cell will be highlighted.

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While this option is active. You can use the right mouse button to paste the data while in SAP. and click Quick Cut and Paste. or continue using the Ctrl+V paste command. clicking and dragging over most text in SAP will automatically copy the text to your clipboard. 2. 3. you can enable an option to default to selecting text. In addition to pressing the Ctrl+Y key to select onscreen text. . Click the Customize button at the top of the screen.Enable Quick Cut-and-Paste 1. Note: While this is on. you will not be able to clear fields by highlighting the contents and pressing Backspace. as highlighting the text will copy it instead. 4.

you may get the following message: 3. Many reports in SAP produce results in a table format that resembles Excel. This message means that you only copied the portion of the table that has been downloaded to your computer from the SAP server. or you can hold the Page Down button on your keyboard until you have scrolled down to the bottom of the list. 4.Copying Table Contents 1. Scrolling through the list causes the table to transfer to your computer. and you may want to copy an entire column of data from the table. However. 2. You can either export the list to an Excel file via the buttons at the top of the table (useful for large lists). You can do this by clicking the column header and pressing Control+C. and . If your table goes on for more than one page. If you paste into Excel. you will be missing data.

If the box does not appear when you copy. all your data will be available when you paste.the above box will not appear when you copy a column. .

Change Your Time Zone. Date Format. Click on the Defaults tab to see these. Currency Format. The screens that appear will allow you to set your user preferences for a number of items throughout SAP. and Password 5. click on the SystemUser ProfileOwn Data menu item. From any screen in SAP. 6. .

press Save. Show T-Code Names on SAP Menu 1. You can also change your password from this screen. To show transaction names in the SAP main screen. Now. Click the “Display Technical Names” checkbox and press Enter. your default printer settings. From this screen. you can select the notation for number decimals. your preferred date and time format. click the ExtrasSettings menu option. 2. 3. Once you have made your changes.7. Transaction codes appear next to their descriptions. . and your current time zone.

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4. 3. The first box causes the codes to be displayed.Show and Sort Technical Codes on Dropdown Fields 1. On the Expert tab. To show these codes. click the Customize button and choose Options from any screen in SAP. check both boxes on the top. The entries in dropdown fields have technical codes associated with their descriptions. and the second checkbox will sort the entries in ascending order of these codes. . Restart the current transaction for the setting to take effect. 2.

the default settings require that you hover over the buttons for a long period of time. 2. and press Enter. .Make Pop-up Tips Appear Faster 1. On the “Options” tab. To make these tips appear faster. click the “Quick” radio button in the Quick Tips section. Many buttons in SAP have text descriptions that appear when you hover over them. 3. click the Customize button and choose Options from any screen in SAP. However.

To see this. Sometimes you may wish to know what table a screen field is stored in. 2. Click the “Technical Information” button (which looks like a hammer and a wrench) to see more specific information about the field. click on a field and press the F1 key to open the help on that field.Locate Technical Field Names 1. .

If the Table Category says “Struct. and is named KUNNR. the Customer number field is stored in table KNA1. Not all fields are stored in database tables. On this screen you can see whether the field is stored in a table that can be queried. 4. however.3. . In this case.” then the field comes from a temporary table used by the transaction. and cannot be queried directly.

and Password” above for more information. 6. In the Output Device field. even PDF printers or network print queues. Currency Format. Simply click the Print button at the top of the screen. You can print any screen from SAP using your normal Windows printers. enter the term “local”. 5. .Printing from SAP Note: You can set printer defaults in your user profile. A box will appear asking for printer information. Date Format. Press enter to get a list of the printers installed on your computer. See the section “Change Your Time Zone.

and then click the Properties button. and choose “Print Immediately” from the dropdown box that appears below. . such as whether to print the document immediately. This will allow you to select additional options. Select a printer from the drop down list. Check the “Show Selected Print Parameters on Initial Screen” box to make this dropdown appear on the initial screen next time.7. Double-click the “Time of Printing” field.

8. Click the green Checkmark button to print your document. . 9. Notice that the dropdown box now appears on this screen. A printer-specific popup box may appear. depending on your windows printer settings. It will appear the next time you print a document as well. Click the green Checkmark button when you are done.

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