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Western Bakeries SAP 4.71 User Manual Materials Management

 

TABLE OF CONTENTS

 

Sl

 

Topic

Page

No.

 

1

Creation of Material Master

 

2

2

Creation of Vendor Master

27

3

Creation of Purchase Requisition

 

44

4

Creation of Request for Quotation against Purchase Requisition

49

5

Maintain Quotation

59

6

Compare Quotation

65

7

Creation of Purchase Order against Purchase Requisition

70

8

Release Purchase Order

83

9

Goods received against purchase order

 

86

10

Goods issue to cost center

 

95

11

Creation of Reservation

104

12

Goods Issue Against Reservation

 

110

13

Material transferred to Blocked stock

 

118

13

Return Delivery to Vendor

122

14

Invoice Verification

127

15

Creation of Stock Transport Order

 

140

16

Goods Issue Against Stock Transport Order

 

148

17

Goods Receipt against Stock Transport Order

 

152

18

Remove from Storage

157

19

Place in Storage

165

20

Creation of Service Master

 

171

21

Creation of Service Purchase Order

 

177

22

Service Entry sheet

183

23

Check Stock Report

189

24

Creation of Frame Work Order

 

198

25

Transfer Posting storage location to storage location(One step)

204

26

Transfer Posting Plant to Plant (One step)

 

211

27

Goods receipt w/o purchase order ( Scraps )

 

217

28

Creation of Info Record

223

29

Maintain Source List

235

30

Check Stock Report by using MMBE

 

240

31

Physical Inventory

245

32

Physical Inventory count

254

33

Physical Inventory difference posting

 

260

34

Goods on Loan - issue

267

35

Goods on Loan – issue reversal

 

278

36

Goods on Loan - Receipt

287

Western Bakeries SAP 4.71 User Manual Materials Management

37

Goods on Loan – Receipt reversal

296

38

AMC – PO Creation

306

Business Process Name

Creation of Material Master

Business Process Description

A data record containing all the basic information required to manage

a material. This data is sorted according to various criteria including data of a descriptive nature (such as size, dimension and weight) and data with a control function (such as material type and industry sector). In addition to this data, which can be directly maintained by the user, it also contains data that is automatically updated by the system (such as stock levels).

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics -> Materials Management -> Material Master -> Material -> Create (General) -> Immediately

Via Transaction Code

MM01

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Description of the Screen

Field Name

Description/Purpose/Comments

Western Bakeries SAP 4.71 User Manual Materials Management

Industry Sector

Key that specifies the branch of industry to which the material is assigned.

Material Type

(In our case it is media) Key that assigns the material to a group of materials such as raw materials, operating supplies or trading goods. It is depend upon the material type)

We don’t type any thing else here. The system automatically allots material internal code number.
We don’t type any thing
else here. The system
automatically allots
material internal code
number.

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Step Description

Field Name

Description/Purpose/Comments

Basic Data 1

 

Basic Data 2

 

Purchasing

 

MRP1

 

MRP2

 

MRP3

 

General Plant Data Storage 1

 

General Plant Data Storage 2

 

Accounting 1

 

Accounting 2

 

<< Screen Prints go here

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Step Description

Plant

CNI1

Key uniquely identifying a plant.

Storage

0100

Number of the storage location at which the material is

Location

stored. A plant may contain one or more storage locations.

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Step Description

Material

Text containing up to 40 characters that describes the material in more detail. (You can enter one material description in each of any

Base Unit of measure

number of languages) Unit of measure in which stocks of the material are managed. The system converts all the quantities you enter in other units of measure (alternative units of measure) to the base unit of measure. (In Inventory Management, the base unit of measure is the same as

Material

the stock keeping unit). Key that you use to group together several materials or services

Group

with the same attributes, and to assign them to a particular material group.

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Step Description

In this screen we have not make any entry.

Western Bakeries SAP 4.71 User Manual – Materials Management Step 6: Step Name Step Description In

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 7: Step Name

Step Description

Base unit of measure

Unit of measure in which stocks of the material are managed. The system converts all the quantities you enter in other units of measure (alternative units of measure) to the base unit of measure.

Order Unit

Specifies the unit of measure in which the material is ordered.

Purchasing Group

Key for a buyer or a group of buyers, who is/are responsible

Material Group

for certain purchasing activities. Key that you use to group together several materials or services with the same attributes, and to assign them to a particular material group.

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Step 8: Step Name

Step Description

Batch Management

Specifies whether the material is managed in batches. If applicable

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 09: Step Name

Step Description

MRP TYPE

In this column we have to mentioned MRP type ( VB or

Manual Re-order point

ND ) In this column we have to mentioned re-order quantity

Lot size and fixed lot size

In this column we have to mentioned the FX ( fixed quantity ) and quantity amount

MRP CONTROLLER

We have to mentioned in this column MRP controller

(CFM )

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 10: Step Name

Step Description

In this screen we have to enter delivery period of goods and safety stock

Western Bakeries SAP 4.71 User Manual – Materials Management Step 10: Step Name Step Description In

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 11: Step Name

Step Description

In this screen we have to enter availability check

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 12: Step Name

Step Description

In this screen we are not entering any data

<< Screen Prints go here >

Western Bakeries SAP 4.71 User Manual Materials Management

Step 13: Step Name

Step Description

In this screen we are not entering any data

< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 14: Step Name

Step Description

Valuation Class

Default value for the valuation class for valuated stocks of this material.

Price Control

Indicates the price control used to valuate the stock of a material. You have the following options: * Standard Price

Moving Average Price

(S) * Moving Average Price (V) The system calculates the moving average price automatically by dividing the material value in the stock account by the total of all storage location stocks in the plant concerned. It changes the price with each valuation-relevant movement.

Western Bakeries SAP 4.71 User Manual Materials Management

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 15: Step Name

Step Description

In this screen we are not entering any data

Western Bakeries SAP 4.71 User Manual – Materials Management Step 15: Step Name Step Description In

<< Screen Prints go here >>

Western Bakeries SAP 4.71 User Manual Materials Management

Step 16: Step Name

Step Description

This is the last screen we are reached then enter save by using the floppy button at menu bar.

Western Bakeries SAP 4.71 User Manual Materials Management

Material master created To change Material To display - MM02 - MM03
Material master created
To change Material
To display
- MM02
- MM03

Special Features

Points to be noted

Tips and Tricks

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Creation of Vendor Master

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management ->Purchasing -> Master Data -> Vendor ->Central -> Create

Via Transaction Code

XK01

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Step 2: Step Name

Description of the Screen

Field Name

Description/Purpose/Comments

Company Code

1000 - The company code is an organizational unit within

Purchasing

financial accounting. CNIH - Denotes the purchasing organization.

Organization

Account Group

The account group is a classifying feature within vendor master records. DOME – IMPO – PLNT

Company code

The system issued separate code for company as like 1, 2

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management We don’t type anything else here. The

We don’t type anything else here. The system automatically allots vendor code number

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Step Description

Title

Choose the title from the entries in the drop down list box.

Name

Address component: Name of an address

Search Term

 

Street/House

Short description for a search help. Street name as part of the address.

number

Postal code/city

If different postal codes are maintained for the PO Box and Street address of an address, this field contains the Street

City

address postal code. City name as part of the address.

Country

 

Region(State,

In some countries, the region forms part of the address. The

province,

meaning depends on the country.

Country)

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Step Description

In this screen we are not entering any data

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Step Description

In this screen also we are not entering any data

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Step Description

Rec.Account

The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal postings (for example, invoice or payment).

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 7: Step Name

Step Description

Payment Terms

Data can be entered in the field for the terms of payment key in various ways as you enter a business transaction:

Payment Methods

List of payment methods which may be used in automatic payment transactions with this customer/vendor if you do not specify a payment method in the item to be paid.

Western Bakeries SAP 4.71 User Manual – Materials Management Step 7: Step Name Step Description Paymentpayment methods which may be used in automatic payment transactions with this customer/vendor if you do not specify a payment method in the item to be paid. 9200578.doc Page 36 " id="pdf-obj-35-29" src="pdf-obj-35-29.jpg">

Western Bakeries SAP 4.71 User Manual Materials Management

Step 8: Step Name

Step Description

In this screen we are not entering any data

Western Bakeries SAP 4.71 User Manual – Materials Management Step 8: Step Name Step Description In

Western Bakeries SAP 4.71 User Manual Materials Management

Step 9: Step Name

Step Description

In this screen also we are not entering any data

Western Bakeries SAP 4.71 User Manual – Materials Management Step 9: Step Name Step Description In

Western Bakeries SAP 4.71 User Manual Materials Management

Step 10: Step Name

Step Description

Order currency

Key for the currency on which an order placed with a vendor is based.

Terms of payment

Payment period of the vendor

Incoterms

If the primary Incoterm is, for example, FOB ("Free on Board"), then the second field provides details of the port from which the delivery leaves (for example, "FOB

Schema Group, Vendor

Boston"). Determines which calculation schema (pricing procedure) is to be used in purchasing documents containing this vendor number.

Schema Vendor

 

GR based invoice verification

SD & SC for Domestic Vendor and SI for imports Indicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 11: Step Name

Step Description

In this screen we are not entering any data

Western Bakeries SAP 4.71 User Manual – Materials Management Step 11: Step Name Step Description In

Western Bakeries SAP 4.71 User Manual Materials Management

Step 12: Step Name

Step Description

This is the last screen we are reached at the time of vendor master creation. Then save the data we are entered by using the floppy button at menu bar.

Western Bakeries SAP 4.71 User Manual Materials Management

To change Vendor

-

XK02

To display Vendor

- XK03

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Creation of Purchase Requisition

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management ->Purchasing -> Purchase Requisition->Create

Via Transaction Code

ME51N

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Step 2: Step Name

Description of the Screen

Material

 

Plant

Alphanumeric key uniquely identifying the material. Plant in which you produce or for which you wish to procure materials or services.

Quantity

Specifies the quantity to be ordered, as stipulated in the purchase

Requisitioner

requisition. Indicates for whom the material or external service shown in the

Purchasing

purchase requisition is to be ordered. Key for a buyer or a group of buyers, who is/are responsible for

Group

certain purchasing activities

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

After entering all the above details, please check and then to save by using the floppy button at menu bar.

To change P R

- ME52N

To Display P R

- ME53N

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Creation of Request for Quotation Against a Purchase Requisition

Business Process Description

You use this component if you wish to manage and compare

Requests for quotation (RFQs) issued to vendors and the

Quotations submitted by the latter in response to them.

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Purchasing -> RFQ/quotation -> Request for quotation -> Create

Via Transaction Code

ME41

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Step 2: Step Name

Description of the Screen

Quotation deadline

 

Purchasing

Date by which the vendor is to submit the quotation. Denotes the purchasing organization.

Organization Purchasing Group

Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management We may select Purchased requisition from this.

We may select Purchased requisition from this. After selection the below said screen to be displayed

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Purchase Requisition No.

Enter the number of the purchase requisition you wish to reference.

Western Bakeries SAP 4.71 User Manual – Materials Management Step 3: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

Storage Location

Number of the storage location at which the material is

Select the lines

stored. A plant may contain one or more storage locations. Then adopt

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Description of the Screen

Delivery Date

Date on which the goods are to be delivered or the service is to be performed.

   

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Description of the Screen

From here we can go to header and then select the vendor address. Then select the vendor address from the master and save the data first.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 7: Step Name

Description of the Screen

RFQ created under the number 60000000006

Next vendor address, we can go through the vendor and directly post the data. RFQ created under the number 6000000007

Western Bakeries SAP 4.71 User Manual Materials Management

To change RFQ

-

ME42

To display RFQ

- ME43

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Maintain Quotation

Business Process Description

Contains a vendor's prices and conditions and is the Basis for vendor selection.

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Purchasing -> RFQ/Quotation -> Quotation -> Maintain

Via Transaction Code

ME47

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

RFQ

Enter the number of the document.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Net Price

Net price per price unit.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

After entering the net price, we can go the item conditions (Iine top red mark) After entering the below, we can save the data.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Description of the Screen

This is the last screen after entering all the data.

To Display quotation

- ME48

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Compare Quotation

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Purchasing -> RFQ/Quotation -> Quotation -> Price comparison

Via Transaction Code

ME49

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Purchasing

Organization

Quotation

Alphanumeric key uniquely identifying purchasing document. Please enter the RFQ numbers. If we given collective number we may enter collective numbers.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

After entering the RFQ numbers then execute (F8)

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Creation of Purchase Order against A purchase requisition.

Western Bakeries SAP 4.71 User Manual Materials Management

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Purchasing -> Purchase Order -> Create -> vendor/supplying plant known

Via Transaction Code

ME21N

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management Step 2: Step Name Description of the

Step 2: Step Name

Description of the Screen

In this screen please enter the Purchase Requisition No. then system automatically picks up all the details from purchase requisition. After that we can at least enter the vendor only.

Western Bakeries SAP 4.71 User Manual Materials Management

This is material data screen.

Western Bakeries SAP 4.71 User Manual – Materials Management This is material data screen. This is

This is quantity screen. Here we can enter the quantity. But reference to PR the qty will comes automatically. If we don’t require the PR quantity, we can change the qty at the time of creation of P O.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management This is delivery schedule screen. 9200578.doc Page

This is delivery schedule screen.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management This is delivery screen 9200578.doc Page 74

This is delivery screen

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management This is invoice screen. 9200578.doc Page 75

This is invoice screen.

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Western Bakeries SAP 4.71 User Manual Materials Management

In the above screen at the bottom of the screen there is a tax code. There we can enter the

tax structure

of vendors. For calculating taxes click double in the tax code. Please see

Western Bakeries SAP 4.71 User Manual Materials Management

This screen is condition screen. Here we are entering the price , freight, excise duty and all other items.

Western Bakeries SAP 4.71 User Manual – Materials Management This screen is condition screen. Here we

This the texts screen. Here we are entering the specifications of the materials.

Western Bakeries SAP 4.71 User Manual Materials Management

All the entries have been made then check the purchase order by clicking the check button after hold.

Western Bakeries SAP 4.71 User Manual Materials Management

Then post the data.

Western Bakeries SAP 4.71 User Manual Materials Management

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Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Release a purchase order.

Every purchased order to be released by higher authority

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Purchasing -> Purchase Order -> Release -> individual release

Via Transaction Code

ME29N

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Step 2: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

Go to Purchase Order then select the other purchase order and enter the purchase order number which we have to be released.

Step 3: Step Name

Description of the Screen

Western Bakeries SAP 4.71 User Manual Materials Management

Then click the buttons

÷’. After clicking the three buttons, then save the data.

Business Process Name

Business Process Description

Goods Receipt –Purchase order

Goods Receipt against Purchase Order

Western Bakeries SAP 4.71 User Manual Materials Management

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management -> Goods Movement ->Goods Receipt -> For Purchase Order ->

Via Transaction Code

MIGO_GR-GR for purchase order (MIGO) MIGO

101

Goods receipt for purchase order into warehouse/stores

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Step 2: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

Ref: Purchase

Indicates the document you want to reference when you enter

Order

the transaction.

After entering the purchase order number, the system will picks up all the details from the purchase order automatically.

Step 3: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

Then enter the quantity received.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

After entering the qty the storage location is to be specified. (Where)

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Description of the Screen

If there is the material received is in batch, then enter the batch number

Western Bakeries SAP 4.71 User Manual Materials Management

After entering all the data please click (÷) the item ok button in the below of the screen and then to check the entries which we are made. If there is no any mistake the entry as shown in green colour. E.g.

Western Bakeries SAP 4.71 User Manual Materials Management

If there is any mistake at the time of creation of GR there is a red button is coming. In this error message we have not entered the Delivery note. That is error message.

Western Bakeries SAP 4.71 User Manual Materials Management

After rectifying the error, please save the data by clicking the floppy button at menu bar.

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Goods issue – for consumption to cost center

Goods issue - others

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Western Bakeries SAP 4.71 User Manual Materials Management

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management -> Goods Movement -> Goods movement MIGO -> Goods issue - others

Via Transaction Code

MIGO

201

Goods issue : consumption for cost center from warehouse

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

In this screen we select the material code and enter.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Enter the issue quantity as per base unit of measure.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

In this screen we will enter the plant and storage location for stock maintained

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name Description of the Screen

Enter the batch details (If applicable). One more batch materials issued we may use X icon by click mouse

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name Description of the Screen

This column is very important.

Enter the particular materials issued for which cost center printing

expenses ( for FI account assignment )

Step 7: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

After entering the cost center, click “check “button at the top of the menu bar by mouse. indicator is only warning message. So no need to check anything else.

Yellow

Western Bakeries SAP 4.71 User Manual Materials Management

Step 8: Step Name Description of the Screen

Then, we close the warning box – green tick by using mouse and post the document. Material document posted

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Creation of Reservation

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management -> Reservation->Create

Via Transaction Code

MB21

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Movement Type (which transaction

Enter the number of the required movement type or choose a movement type from the list of possible entries.

do you want) Plant

Key uniquely identifying a plant.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

G/L Account

The system determines the G/L account automatically.

Number

However, if you wish, you can enter it yourself.

Cost Centre

Key uniquely identifying a cost center.

Material Number

 

Quantity

Number of the material that you want to move. Enter the quantity to be moved in any unit of measure for the material.

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

After entering all the data’s, please save the same by using floppy button at menu bar.

Western Bakeries SAP 4.71 User Manual – Materials Management Step 4: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Goods Issue against Reservation

This is goods issue from storage location to Cost center against reservation. This is doing With out reservation also.

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management

Via Transaction Code

-> Goods Movement -> MIGO_GI-Goods Issue (MIGO) MIGO

Movement type

201 (GI for cost center)

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Goods Issue

Indicates the business transaction that you want to

Reservation (Reference document for MIGO

enter in the system. Indicates the document you want to reference when you enter the transaction.

transaction) Number of Reservation

Please enter the reservation number

After entering the Reservation number the system would automatically picks up the details of materials which we are entered earlier at the time of creation of reservation.

Western Bakeries SAP 4.71 User Manual – Materials Management Step 2: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Then go to quantity area of the screen. There the quantity will comes automatically. If we have no sufficient stock of the required material, we can change the quantity

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

Storage Location (Where)

Number of the storage location at which the material is stored. A plant may contain one or more storage locations.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual – Materials Management Step 5: Step Name Description of the

Step 5: Step Name

Description of the Screen

Reservation

Reservation details will come automatically

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Description of the Screen

Western Bakeries SAP 4.71 User Manual Materials Management

After entering all the data please click ‘÷’ and then click the floppy button at menu bar for save. This is the last screen.

Business Process Name

Material Transfer from unrestricted stock to Blocked stock

Business Process Description: Before Return delivery we have to transferred the particular material To blocked stock from unrestricted use stock due to identify actual UN restricted use stock.

Western Bakeries SAP 4.71 User Manual Materials Management

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management ->

Via Transaction Code

Goods Movement -> Transfer posting -> others MIGO

Movement Type

344

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

After enter the data check and save the documents by using mouse at the top of the menu bar

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

After save the documents - particular material is transferred to blocked stock. We can see the blocked stock details by MMBE code.

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

:

Return Delivery to Vendor

Return delivery of materials to vendor

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management ->

Via Transaction Code

Goods Movement -> Return Delivery MIGO

Movement Type

122

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Material

Indicates the document you want to reference when you enter the

Document

transaction. (Number of the material document with which a goods movement was posted.)

At the time of entering the material document number, system may automatically picks up the details. For E.g. At the time of creation of material document there may be two or three items in that GR. But we have to return only one material from that document. At that time we may select the material which we have to be returned only from the document.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

In this screen we have to enter the quantity of returned material

Step 4: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

In this screen we have to enter the reason for movement and select blocked stock. It is very important.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Description of the Screen

After checking the entered data we can save the data by using the floppy button at menu bar.

Note: The above procedure to be followed for only migo completion. If you return the material after Invoice verification, you will create credit memo for particular purchase order at Invoice verification option, then you will do return delivery. Otherwise error throws by the system. Credit memo creation is same procedure as like invoice verification. You will select Credit memo instead of invoice in the header item (Transaction)and enter the particular Purchase order the system automatically pickup the all details, and then you will select the return material enter the return quantity and value. If one more materials are in the particular PO, you may delete by deletion indicator (bottom).

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Invoice Verification

This is done by against Purchase order

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Logistics Invoice

Via Transaction Code

verification -> Document Entry -> Enter Invoice MIRO

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Basic Data – The 1 st column.

Invoice Date

 

Reference

Specifies the issue date of the original document. The reference document number can contain the document number of the business partner, but a

Purchase Order/Scheduling agreement

different entry can also be made. Specifies the document category to which the invoice refers.

After entering the purchase order number the system may automatically picks up all datas from the GR.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Payment – The 2 nd screen.

Baseline date

Date to which the periods for the cash discount deadline and the due date for net payment refer. This is the case for line items in open item accounts. (During document entry for open item accounts, the date may be defaulted. For this, terms of payment key must have been specified in the customer's/vendor's master record for which a default value is

Terms of payment

requested in the document.) Key for defining payment terms composed of cash discount percentages and payment periods. (Data can be entered in the field for the terms of payment key in

Due on

various ways as you enter a business transaction) The due date for net payment is calculated from the baseline date for payment and the maximum permissible target dates in the terms of payment. It is not stored in the document line item but is always recalculated during ABAP evaluations via logical data bases (on the

Payment method

basis of the current terms of payment) and displayed in this field. Payment method with which this item is to be paid.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

Details – The 3 rd screen

Unplanned

Enter the amount of the unplanned delivery costs without

Delivery costs

taxes.

After entering the un planned delivery cost (if any) there is no any other entry.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Description of the Screen

Tax - This is the 4 th screen.

Calculate Tax

If you select this field, the system calculates the taxes

Balance (On top)

automatically during simulation or posting. Indicates the difference between the gross invoice amount and the sum of the tax amounts, unplanned delivery costs and the net total.

Western Bakeries SAP 4.71 User Manual – Materials Management Step 5: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Description of the Screen

After entering the tax details of party’s invoice, then go to the basic data of the screen.

Text

Contains an explanatory text on the line item.

After entering these, please enter the amount of invoice (To be shown in the top” balance”) Then the Green signal is shown i.e. the entry you had made is correct.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 7: Step Name

Description of the Screen

Simulate

By entering the number of an item in an invoice document, you can go straight to the line that you want to process. The system places the line selected at the top of the invoice item display.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 8: Step Name

Description of the Screen

After click the post – its goes to blocked for payment.

We have to release the same through

release invoice option at Invoice verification option.

Western Bakeries SAP 4.71 User Manual Materials Management

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Creation of Stock Transport Order (STO)

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Purchasing -> Purchase

Order -> Create

-> Vendor/supplying plant known

Via Transaction Code

ME21N

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Supplying plant

Number and name of the vendor (external supplier) or supplying plant from which the materials are to be

Purchasing

procured. Denotes the purchasing organization. (CNIH)

organization Purchasing Group

Key for a buyer or a group of buyers, who is/are responsible

Company code

for certain purchasing activities. The company code is an organizational unit within financial accounting. ( 1000 )

Western Bakeries SAP 4.71 User Manual – Materials Management Step 2: Step Name Description of thevendor ( external supplier) or supplying plant from which the materials are to be Purchasing procured. Denotes the purchasing organization . (CNIH) organization Purchasing Group Key for a buyer or a group of buyers, who is/are responsible Company code for certain purchasing activities. The company code is an organizational unit within financial accounting. ( 1000 ) 9200578.doc Page 141 " id="pdf-obj-140-48" src="pdf-obj-140-48.jpg">

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Material

Enter a material number if you want to order a material with a material master record.

Plant

Plant in which you produce or for which you wish to procure materials or services.

Purchase Order Qty

Quantity ordered by the buyer, to be supplied by the vendor.

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Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

After entering all the data, please check by clicking the above check key or

“control+shift+F3”. Now the entered data’s are correct.

Therefore the yellow button

Western Bakeries SAP 4.71 User Manual – Materials Management Step 4: Step Name Description of the

Error message – Example below

Step 5: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

If there is any error at the time of entering the details then the red button is coming. Here for Eg. we have no entered the P O qty, therefore we cannot save the details.

Western Bakeries SAP 4.71 User Manual Materials Management

Please note the following:-

Application Log: Message type visualization as icon

The message type indicates the seriousness of a message and is visualized by an icon.

Stop: A Cancel

Red: E Error

Yellow: W Warning

Green: I/S Information/success message

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Description of the Screen

After rectifying the error, we can save the data by using the floppy button at menu bar or (Control+S)

Western Bakeries SAP 4.71 User Manual – Materials Management Step 6: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Goods Issue against Stock Transport Order

Business Process Description

Issue of goods from one plant to another plant against Stock transport order

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management ->

Via Transaction Code

Goods Movement -> MIGO_GI-Goods Issue (MIGO) MIGO

Movement Type

351

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Enter P O (STO) number

Indicates the document you want to reference when you enter the transaction.

Storage location

Number of the storage location at which the material is stored. A plant may contain one or more storage locations.

Step 3: Step Name

Western Bakeries SAP 4.71 User Manual Materials Management

Description of the Screen

Item OK (÷)

Indicates that you are posting a goods movement for this item. When this indicator is set, this item is adopted into the material document that is to be posted. You also have to set this indicator if you want to check the item before the posting is carried out.

Check

Check the document before posting.

Western Bakeries SAP 4.71 User Manual – Materials Management Description of the Screen Item OK (

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

After checking the data post the data

Western Bakeries SAP 4.71 User Manual – Materials Management Step 4: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Business Process Description

Goods Receipt against Stock Transport Order (Receiving Plant)

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management -> Goods Movement -> Goods Receipt -> For Purchase Order ->

Via Transaction Code

MIGO_GR - GR for Purchase Order (MIGO) MIGO

Movement Type

101

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Goods Receipt

Indicates the business transaction that you want to enter in

PO number (STO)

the system. Indicates the document you want to reference when you enter the transaction.

After entering the stock transport number the system will picks us all the details.

Here we have to enter only storage location of the receiving plant.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

Item OK (÷)

Indicates that you are posting a goods movement for this item.

When this indicator is set, this item is adopted into the material document that is to be posted. You also have to set this indicator if you want to check the item before the posting is carried out.

Check

Check the document before posting.

Western Bakeries SAP 4.71 User Manual Materials Management

If the document is ok then save the file.

Western Bakeries SAP 4.71 User Manual Materials Management

Business Process Name

Remove from storage (Transfer posting plant to plant)

Business Process Description

Issue of Goods from one plant/storage location to Another plant/storage location

Desired Output

Output

Comments

   
   

Input Values

Input Values

Explanation

   
   
   
   
   
   

Procedural Steps

Step 1: Calling the Transaction

Via Menus

Logistics ->Materials Management -> Inventory Management -> Goods Movement ->

Via Transaction Code

MIGO

Movement Type

303

Western Bakeries SAP 4.71 User Manual Materials Management

Step 2: Step Name

Description of the Screen

Remove from storage

Indicates the business transaction that you want to enter in the system.

After entering the remove from storage, the system will automatically picks up the movement type in the right side i.e. 303 (Remove from storage).

Western Bakeries SAP 4.71 User Manual Materials Management

Step 3: Step Name

Description of the Screen

In this screen we first select the item which we would be sending to another location.

 

Then enter the plant name After entering the plant we may also enter the destination, to where the material has been send.

 

Then enter the storage location. Then enter the quantity.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 4: Step Name

Description of the Screen

Goods recipient

Specifies the recipient for whom the material or the service is destined.

Unloading point

Specifies the point at which the material is to be unloaded

Western Bakeries SAP 4.71 User Manual Materials Management

Step 5: Step Name

Description of the Screen

Partner (Vendor)

Specifies the name of the vendor.

From here we have to select the vendor code from vendor master list.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 6: Step Name

Description of the Screen

After entering all details then click

for item ok and then check.

Western Bakeries SAP 4.71 User Manual Materials Management

Step 7: Step Name

Description of the Screen

The above entered data are correct. Therefore the message document is ok. For e g. Here we are not entered the quantity. Then check

Western Bakeries SAP 4.71 User Manual – Materials Management Step 7: Step Name Description of the

Western Bakeries SAP 4.71 User Manual Materials Management

Step 8: Step Name

Description of the Screen

After rectifying errors we may check the data and then post by using the floppy button at menu bar.