Project Report Project Report Description page Certificate from company Certificate from College Acknowledgement 1.) Introduction 1.

1) Company Profile 1.2) Existing System and Need for System 1.3) Operating environment and Technologies used. 2.) Proposed System 2.1) Objectives of system 2.2) Uses Requirement 3.) Analysis and Design 3.1) Data Flow Diagram 3.2) ER Diagram 3.3) Tables 3.4) Menu Tree 3.5) Input Screens 3.6) Report Format 4.) Testing and Implementation 5.) Conclusions 6.) Bibliography

1.2.1.) EXISTING SYSTEM This software has been developed for IMPERIAL AUTO INDUSTRIES LTD. concerning all the details given by company. By this software anyone can handle customer complaint details without any difficulty. To maintain customer complaint details and to generate the complaints report to the clients they have to maintain the following information in various files: 1. In the first file they record the client’s personnel information, such as client code, client name, address, etc. this details are entered in this file when the new client comes into the organization. 2. The second file is used to record the product details of each individual product, this file, this file contain the detail like the product code and all other details concerning about products. 3. The third file records the complaints of the customers, which we received from the customers. Each complaint is assigned a separate a CCR No. i.e. Customer Complaint Number. This file records the detailed description of the complaint. Against each CCR No. There is a Customer Name, Code, Imperial part number & Customer part no.

1.2.2.) NEED FOR SYSTEM The package that I designed can handle the Complaints details without any difficulty & with a little bit of effort. As the work is one manually before, so it will be very time consuming & required a large efforts to maintain the files. By computerizing the system these files can be handle with a small effort & in less time. The chances of duplicity of complaints are negligible. The Customer Complaint Report can be generated easily by getting the information without any problem from all the related files. The package is designed by using GUI concept there for it is very user friendly & easy to use.

HARDWARE REQUIREMENTS          Processor 486 or Higher RAM 128 1 GB Hard disk space RS232 Port Monitor 15” CD Rom 52X Printer Mouse Key Board

SOFTWARE REQUIREMENTS  Operating System     : Windows 98 or Windows 2000

Front End : Visual Basic 6.0 Back End : Oracle 9i Crystal Reports 8.5 and above MSDN HELP.

This application package uses VISUAL BASIC 6. For inputs/outputs user will use Menu for working on the system. They will use forms for displaying the database and also for view/update this. Software  System should be run under windows 95, 98, window NT 4.0 environment.  Reports should be designed in Seagate Crystal Reports.  Oracle 9i should be used as backend to store database.  Forms should be designed in Microsoft Visual Basic 6.0 to enhance the productivity, for expressive form design, and less update time. Hardware  Visual Basic 6.0 and other application package should be installed on the Pentium III and other compatible machine.  Any machine that is connected to LAN must have Microsoft Visual Basic 6.0 and Seagate Crystal Report packages.

The package that I designed can handle the Complaints details without any difficulty & with a little bit of effort. As the work is one manually before, so it will be very time consuming & required a large efforts to maintain the files. By computerizing the system these files can be handled with a small effort & in less time. The chances of duplicity of complaints are negligible. The Customer Complaint Report can be generated easily by getting the information without any problem from all the related files. The package is designed by using GUI concept there for it is very user friendly & easy to use. Planning information systems has become increasingly important because information is a vital resource & company assets, more & more funds are committed to information system & system development is a serious business for computers that incorporate databases & networking. The initial investigation has the objectives of determining the validity of the user request for a candidate system & whether a feasibility study should be conducted. The objective of the problem posed by the user must be understood within the framework of the organizations MIS plan. Fact- finding is the first step in the initial investigation. It includes a review of written documents, on site observation, interviews & the questionnaires. The next step is fact analysis which evaluates the element, related to the input & the output of the given system. Data flow diagrams & other charts are prepared during this stage .The outcome of initial investigation is to determine whether an alternative











investigation. Approval of the document initiates a feasibility study, which leads to the selection of the best candidate system.

 The aim of this project is to deliver a verified & validated data retrieval system.  The primary objective of design & development of this system is to simplify the process of report generation.  It should provide correct data in the reports independent of the objects & conditions used.  Should reduce the time for provisioning of requested data.  The enterprise managers can easily get data for analysis purposes.

The foremost requirement is to provide initial reporting framework.  Should provide feature of Single point-of-entry to access reports.  Should provide a range of information demand addressed.  Should provide Business Self Service where possible to take up business decisions.  Should provide Data Abstraction.  Treat data from a business perspective instead of from an application perspective  Should embed in itself Service-Oriented Architecture.  Should be Maintainable.

 Should be Business aligned  Should provide a framework for Efficient Report Development Process  Should have a detailed source data analysis for effective modeling of universe.  Should provide feature for changing the login and password of the logged in user.  Should cater to adhoc-reporting requirements of the customer.

Traditional tools have limitations. System flowcharts focus more on physical than on logical implementation of the candidate system. Because of these drawbacks, structured tools were introduced for analysis. They include data flow diagrams, a data dictionary, structured English, decision trees and decision tables. The traditional approach to analyses focuses on cost/benefit and feasibility analysis, project management, considerations. The DFD clarifies system requirements and identifies major hardware and software selection, and personnel

transformations that will become programs in system design. It is the starting point in the system design that decomposes the requirement specifications down to the lowest level of detail. A data dictionary is a structured repository of data about data. It offers the primary advantages of documentation and improving analyst/user communication by establishing consistent definitions of various elements, terms and procedures. A decision tree sketches the logical structure based on some criteria. It is easy to construct, read, and update. It shows only the skeleton aspects of the picture however, and does not lend itself to calculations. Structured English uses logical constructs and imperative sentences designed to carry out instructions for action. Decision are made

through IF, THEN, ELSE and SO statements. This tool is highly correlated with the decision tree.

Data analysis prerequisite to cost/benefit analysis. From the analysis, system design requirements are identified and alternative evaluated. Analysis of cost and benefits of each alternative guides the selection process. Therefore, knowledge of cost and benefit categories and evaluation method is important. In developing cost estimates, we need to consider hardware, personnel, facility, operating, and supply costs. In addition, a system is expected to provide benefits. We identify each benefit and assign it a monetary value for cost/benefit analysis. Cost/benefit analysis gives a picture of the various costs, benefits, and rules associated with each alternative system. Costs and benefits are classified as tangible, direct or indirect, fixed or variable. Once the evaluation of the project is complete, actual results are compared against standards or alternative investments. The decision to adopt an alternative system can be highly subjective, depending on the analyst or user’s confidence in the estimated cost and benefit values and the magnitude of the investment.


Complaint Details


Books Complaint

Customer Details & Parts Details

Customer Complaint Analysis

Complaint Details & Letters

Corrective Action and Preventive Action Detail

Customer Complaint Report

C.A. & P.A. Detail

Query Center Details

Management Reports

Production Center

3.1.2) DFD 1.0

3.1.3) DFD 2.0

3.1.4) DFD 3.0

3.1.5) DFD 4.0

3.1.6) DFD 5.0



FIELD NAME CCRNo CCRDate Status CopyTo CustCode IPartNo CustPartNo CommuCode ContactPerson RefNo RefDate CompReason1 CompReason2 CompReason3 CompReason4 CompReason5 CompReason6 CompReason7 CompReason8 OtherReason OtherReasonNote s CompDetails BER SSRDate CAINDate PAINDate CloseDate LetterDate1 LetterDate2 LetterDate3 LetterDate4 LetterText DATA TYPE Varchar2 Date/Time Varchar2 Varchar2 Number Number Varchar2 Varchar2 Varchar2 Varchar2 Date/Time Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Date/Time Date/Time Date/Time Date/Time Date/Time Date/Time Date/Time Date/Time Varchar2 FORMAT/FIELD SIZE 12 dd/mm/yyyy 2 5 Single Double 18 1 30 15 dd/mm/yyyy 1 1 1 1 1 1 50 1 1 30

dd/mm/yyyy dd/mm/yyyy dd/mm/yyyy dd/mm/yyyy dd/mm/yyyy dd/mm/yyyy dd/mm/yyyy dd/mm/yyyy


CCR NO. 12 QAREFNO Varchar2 15 FIELD FIELD RECEIVING DATA TYPE NAME DATE DATE / TIME SIZE/FORMAT DD/MM/YY CLOSE DATE DATE / TIME DD/MM/YY CustCode Number 5 50 STEP 1 Varchar2 Name 1 Varchar2 30 50 RESP Varchar2 Add1 1 Varchar2 / TIME 20 DD/MM/YY TDATE DATE Add2 2 Varchar2 20 50 STEP Varchar2 Add3 2 Varchar2 20 50 RESP Varchar2 Pin Number2 / TIME 10 DD/MM/YY TDATE 2 DATE PerCode Number2 10 50 STEP 3 Varchar2 RESP 3 Varchar2 50 TDATE 3 DATE / TIME DD/MM/YY STEP 4 Varchar2 50 DEPARTMENT 50 RESP 4 Varchar2 TDATE 4 DATE / TIME DD/MM/YY MASTER STEP 5 Varchar2 50 RESP Varchar2 50 FIELD 5 DATA TYPE FIELD TDATE NAME 5 DATE / TIME SIZE/FORMAT DD/MM/YY STEP 6 Varchar2 50 RESP 6 Varchar2 Dept_code Number 5 50 TDATE DATE Name 6 Varchar2 / TIME 20 DD/MM/YY PADATE DATE / TIME DD/MM/YY STEP 7 Varchar2 50 RESP 7 Varchar2 50 TDATE 7 Varchar2 50 FORM BER Varchar2 50 MASTER AUTHORITY 1 Varchar2 20 AUTHORITY 2 Varchar2 20 FIELD DATA TYPE FIELD AUTHORITY 3 Varchar2 20 NAME SIZE/FORMAT AUTHORITY 4 Varchar2 20 FormID Varchar2 10 FormName Varchar2 35 MenuName Varchar2 35 Desc Varchar2 50


IsToolbarIma ge Varchar2 ButtonName Varchar2

1 20

FIELD NAME GenNo PlantId PlantName LastCCRNo LastEcnNo LastSystemID LastDeptCode LastPrinterID LastEmpCode UPS ESILimit ESIRate PFLimit MaxEPF MaxFPF CPFRate EPFRate FPFRate MonSchLUPDT DATA TYPE Number Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Varchar2 Number Number Number Number Number Number Number Number Date/Time FIELD SIZE/FORMAT 10 2 15 4 4 4 4 4 4 10 7 7 7 7 7 7 7 7 Date/Time

10 10

FIELD NAME DATA TYPE Dept PassWord Varchar2 Varchar2

FIELD NAME DATA TYPE I_PART_NO Quantity Despatch Backlog Number Number Number Number FIELD SIZE / FORMAT 10 10 10 10

FIELD NAME DATA TYPE CustCode IPartNo CustPartNo Description CenterCode Sys_Date Number Number Varchar2 Varchar2 Varchar2 Date/Time FIELD SIZE / FORMAT 10 10 18 35 2 dd/mm/yyyy


FIELD NAME CenterCode CenterName Resp. Person

Number Varchar2 Varchar2


FIELD NAME UserID Name DeptName LoginName PassWord SuperUser

Number Varchar2 Varchar2 Varchar2 Varchar2 Varchar2

FIELD SIZE/FORMAT 6 30 30 10 10 1

FIELD NAME Dept_Code FormID Access

Number Varchar2 Varchar2


Login as New User

Exit Data Entry CCR Generation CCR Analysis Update Customer Master Update Item Master Reports Detail Reports Statuswork Complaints Customerwise Complaints Plantwise Complaints Areawise Complaints Datewise Complaints Reason wise Complaints Reponsibilitywise Complaints Executivewise Complaints Plantwise Complaint Reasons Repeatative Part CCR Report Scheduled Parts Complaints

Summary Reports Areawise CCR Plantwise CCR Customerwise CCR Monthwise CCR Reponsibilitywise CCR Repeatative Partwise CCR Delay Reports Seven Steps Corrective Action Preventive Action Graphs Responsible person Vs. Complaints Responsible Person Vs Complaints Status Production Center Vs Complaints Months Vs Complaints Executive Vs Complaints Setup User Master User Rights Window Tile Horizontallly Tile Vertically

Cascade Arrange Icon












Theoretically, a new designed system should have all modules in working order, but in reality, each module works independently. The

purpose of system testing is to consider all the likely variations to which it will be subjected and then push the system to its limits it is tedious but necessary step in system development. During system testing, the system is used experimentally to ensure that the software does not fail. In other words, we can say that it will run according to its specification and in the way users expect. Special test data are input for processing, and the results examined. A limited number of users may be allowed to use the system so that analyst can see whether they try to use it in unforeseen ways. The objective of system testing is to ensure that all individual programs are working as expected, that the program link together to meet the requirements specified and to ensure that the computer system and the associated clerical and other procedures work together. The system testing is the responsibility of the analyst who determines what conditions are to be tested, generates test data, produced a schedule of expected results, runs the test data and then compares it with the computer processed results with the expected results. The analyst may also be involved in procedures testing. When the analyst is satisfied that the system is working properly, he hands it over to the users for testing. The importance of system testing by the user must be stressed. Ultimately it is the user must verify the system and give the go ahead.

During testing, the system is experimentally to ensure that the software does not fail, i.e., that it will run according to its specifications and in the way user expect it to. Special test data is input for processing (Test plan) and the results are examined to locate unexpected results. A limited number of users may also be allowed to

unexpected ways. It is preferably to find these surprises before the organization implement the system and depends on it. In many organizations, persons other than those who write the original programs perform testing. Using persons who do not know how. Certain parts were designed or programmed ensure more complete an unbiased testing and more reliable software. Parallel running is often regarded as the final phase of system testing. Since the parallel operation of two systems is very demanding in terms of user resources it should be embarked on only if the user is satisfied with the results of testing—it should not be started if the problems are known to exist. TESTING CAN BE DONE AS: UNIT TESTING

In unit testing analyst test the programs making up a system. For this reason unit testing is sometimes called program testing. Unit testing gives stress on the modules independently of one another, to find

errors. This helps the tester in detecting errors in coding and logic that are contained within that module alone. For each, it provides the ability to enter, modify or retrieve data and respond to different types of inquires or prints reports. The test cases needed for unit testing should exercise each condition and option. Unit can be performed from the bottom up, starting with smallest and lowest level modules and processing with one at a time. For each

module in bottom up testing a short program is used to execute the module and provides the needed data, so that the module is asked to perform the way it will when embedded within the larger system. SYSTEM TESTING

The important and essential part of the system development phase, after designing and developing the software is system testing. We cannot say that every program or system testing is perfect and because of lack of communication between the user and design, some error is in the software development. The number and nature of errors in a newly designed system depend on some usual factors like communication between the user and designer; the programmer’s ability to generate a code that reflects exactly the systems specification and the time frame for the design. Theoretically, a new designed system should have all the parts or sub systems are in working order, but in reality, each subsystem works independently. This is the time to gather all the subsystem in to one pool and test the whole system to determine whether it meets the user requirements. This is the last change to detect and correct errors before the system is installed for user acceptance testing. The purpose of system testing is to consider all the likely variations to which it will be subjected and then push the system to its limits. Testing is an important function to the success of the system. System testing makes a logical assumption that if all the parts of the system are correct, the goal will be successfully achieved. Another reason for system testing implementation. is its utility as a user-oriented vehicle before


A Program represents the logical elements of a system. For a program to run satisfactorily, it must compile & test data correctly and tie in properly with other programs. Program testing checks for 2 types of errors:  Syntax error  Logic error A syntax error is a program statement that violates one or more rules of the languages in which it is written. These errors are shown through error messages generated by the computer. All the syntax has been removed. A logical error in the other hand deals with incorrect data fields output of range items an invalid combination. The programs are checked for syntax under MS-Access environment & the codes are carefully written & each logical path is traced during the testing for avoiding the logical errors. No error is left for correction. PREPARATION OF TEST DATA The data that is undergoing the test condition is the critical part of any business or department within a firm. In this, the data that is to be checked is selected or recommended as per the requirement of the company by taking consideration of various departments in a company. TESTING WITH DUMMY DATA Sometimes it is very risky or probable to test the data that is flowing through a proper channel in the firm as any miss-happening can cause the loss of vital information of the company, which ultimately affects the accuracy of the company’s work. So, it is

preferable to check the various test conditions of a project on dummy data that is not a part of company’s information channel. This data may be anything taken from the open minds present in the organization with a standard framework that suits the real conditions too. In my project, I had first check the various test conditions by taking a planned raw data and gone through the various validations and checks over this dummy data. TESTING WITH LIVE DATA This is the kind of testing in which we apply the various validations and checks on the real data that comes from various internal and external sources. This testing is the part of software resolution of the firm. This testing happens within a particular time frame over the live data of the company. During our training period, the development of the project was in the way of progress, so it was quite difficult to check the various test conditions with the real data of the company. So we could not performed this testing up to the mark.

The System (Software) has been developed at Imperial Auto Industries Ltd. with the help of my Project guide and other colleagues. The development of this software tool is based on in V.B (Front end). This

software provides comfort to the employees of Company enabling them to update different data-records easily using this GUI tool. Since it was a new technology to me I had to put in a lot of effort, firstly to learn the technologies used and then to implement it and work on it. The dedication and hard work, which leads to fruitful results is unexplainable. The charm of committing a mistake and then finding it out and in the process learning new things is a lesson that I have learnt during the development of this project. This project has been an experience to me and has enhanced my skill set to a new degree while at the same time exposing me to the manner in which Software professional works in a realistic company environment.


Mastering VISUAL BASIC 6.0 Evangelos petroutsos

Software Engineering Pankaj jalote pressman Database Systems s. b. navathe bipin. C. desai

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