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Research Planning and Development Office
July 25, 2011
SAS EMPLOYEES’ ATTENDANCE/PUNCTUALITY EVALUATION RESULTS
RATIONALE: This survey or evaluation is conducted to develop an understanding of the impact of poor or irregular attendance and punctuality on overall attainment of a school committed to excellence. It is also important not to dwell on negative statistics around attendance. While participants need to understand the issues and potential impact, we would like to emphasize that most employees come to work regularly and on time.
OBJECTIVES OF THE SURVEY: 1. To consider the effect poor attendance or punctuality can have on quality service of employees. 2. To increase understanding of how absences or poor punctuality may develop. 3. To explore good practice in attendance management.
RESPONDENTS PROFILE: This survey was administered to the St. Anthony School personnel whether they incurred absences or tardiness last school year. These are faculty, non-teaching personnel and administrators. There were 64 respondents from the 85 personnel invited to share their views.
INSTRUMENTS/ TECHNIQUES UTILIZED: The main instrument used in gathering the data was the questionnaire supplied by the RPD Office in collaboration with the HRM Office.
SUMMARY TABLE ON THE SURVEY OF THE SAS EMPLOYEES’ ATTENDANCE/PUNCTUALITY
Invitations Sent Invitations Accepted Untracked Responses (printed questionnaires) Total Completed Surveys Received Total Incomplete Surveys Received Total Responses Received 77 56 8 62 2 64
RPD 07-25-2011 jnc/bgm
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widower or separated . In what department do you belong? 2. 4.do you have children? How many? Number of Child/ren Respondent 1 2 3 4 5 6 8 9 pregnant RPD 07-25-2011 jnc/bgm 5 10 13 4 1 1 1 1 1 Page 2 of 10 n=64 . What is your status? 5. For married. 3.1. Specify your age bracket. Your gender.
Arellano St. If you have children. Manila Sampaloc. in what age bracket do they belong? 7.6. Sta.. With whom do you live with? RPD 07-25-2011 jnc/bgm n=64 Page 3 of 10 . Malate. Do you have a maid or yaya at home? 8. Pandacan. Ana Cavite (Rosario) Makati City Paco Pandacan Paris St. Manila Taguig City Zamora. Ana Manila Bacoor. Manila Pasay City Quiapo. Cavite Batangas Bulacan Caloocan City Cardinal Sin Village Punta Sta. Where do you live? OTHER RESPONSES Anakbayan St. Manila 9.
What means of transportation do you use in going to school? OTHER RESPONSES FX Sidecar 12.OTHER RESPONSES Husband Mother Niece Sister With husband & kids With my Mom and my family 10. How many times did you get late last school year 2010-2011? RPD 07-25-2011 jnc/bgm n=64 Page 4 of 10 . How long have you worked in SAS? 11.
Of brown-out or some other reason / garbage truck blocking the way for a few minutes 14.13. Were you given a sanction for your tardiness? 15. what was/were the sanction/s given to you? 16. Usually they are the cause of my tardiness. Did the sanction given improve you punctuality? 17. Traffic along the way Water pump not working bec. Did you incur absences last school year 2010-2011? RPD 07-25-2011 jnc/bgm n=64 Page 5 of 10 . What were the reasons for your tardiness this school year? OTHER RESPONSES Congested traffic My kids move slowly though I wake them up early. If yes.
18. Were you given sanction/s for being absent? 21. If yes. What were the reasons for your absences? OTHER RESPONSES Conjunctivitis I consumed my summer leave I used the summer leave for those absences Masteral studies 20. Did the sanction/s given to you improve you attendance? RPD 07-25-2011 jnc/bgm n=64 Page 6 of 10 . how many times? Number of Absences 1-5 times 6-10 times More than 10 Can’t recall Respondent 19 9 2 1 19. What sanction/s did you receive? 22.
b) On Question # 13 What were the reasons for your tardiness last school year? 19 respondents reasoned out that it is due to the transportation they are taking. while 6. FINDINGS ON THE SURVEY CONDUCTED: On Tardiness: a) On Question # 12 How many times did you get late last school year 2010-2011? Out of 64 respondents 30 said they never came late but 24 respondents incurred 1-5 times tardiness while 2 respondents incurred 11. VII. another 3 were given written warnings and 3 more were given written reprimand while one respondent was given a suspension. while 11 employees mentioned personal sickness as their main reason for coming late.59% incurred more than 16 times tardiness. while 17 reasoned out the family members’ sickness for their main reason and 7 said they were absent because of family obligation . b) Because of these absences three respondents were given oral reprimand whereas the other 42 respondents didn’t receive any sanction. Sanctions given for 3 respondents were oral reprimand.15 times tardiness and another one said that he/she came late 16-20 times. Of the 35 respondents who incurred absences main reason was personal sickness. c) For Question # 14 Were you given a sanction for your tardiness? 34 respondents said they were not given any sanction but 5 were given sanctions. d) The 65% of the respondents who came late revealed that the sanction they received improved their attendance while 38% stated that it did not make any improvement. There was only one who was suspended due to his/ her tardiness. whereas others said they come late due to traffic and their kids who move slowly even if they woke up early. c) As for their answer on Question # 22 Did the sanction/s given to you improve you attendance? All three respondents said that the oral reprimand surely improved their attendance. d) For Question # 16 Did the sanction given improve you punctuality? 5 respondents said yes while 3 persons said it didn’t made any change at all. CONCLUSION: Based on the findings cited the following conclusions are drawn: a) Tardiness of some employees stemmed from the means of transportation they take in coming to school. 30% of those who came late were given oral reprimand and 30% received written warnings. RPD 07-25-2011 jnc/bgm n=64 Page 7 of 10 . On Absences: a) On Question # 17 Did you incur absences last school year 2010-2011? 40 respondents said yes while 22 said they had a perfect attendance.77% mentioned that their family members and family obligations are the reasons why they arrived late. c) Furthermore. b) It was also evident that 48 % of the respondents do not come late but 38% of those who do only arrived late for 1-5 times during the year and only 1. 40% reasoned out congested traffic and 23% said that they were late due to personal sickness.VI.
. It is also suggested that they may experiment on the manner they come to work. I can probably improve punctuality thru time management. I can improve my punctuality in reporting to school by leaving home early. while 11% said they were absent due to family obligations. COMMENTS/ SUGGESTIONS FROM THE RESPONDENTS 1. 65% of the respondents did not incur any absences while there were only 35 % who did. IX. g) Of those who were not able to go to work.. rather than on what is not working for them. we are trying to take a solution. RPD 07-25-2011 jnc/bgm n=64 Page 8 of 10 ..e) On absences. SUGGESTIONS/ RECOMMENDATIONS: a) It was gleaned from the survey that most of our employees don’t come late and those who did usually reasoned out due to the transportation they take or due to traffic. c) Where possible. d) Since regular attendance and good punctuality are fundamental from maximizing and achieving the best from our employees it is then further recommended that an increase in the cash incentives be provided so they will be more motivated to have perfect attendance. I can improve my punctuality in reporting to school by leaving the house early. I am requesting for a nine to six time because traffic flow is really bad in commonwealth and daily traffic is unpredictable.focused approach so much so that respondents can reflect on what is already working for them and how they want to develop this. And it was the only reason for tardiness. VIII. So from their answers to the question on “how to improve their punctuality in reporting to school” they can now ponder on how to change their outlook on achieving regular attendance..38% said that the reasons for their absence were personal sickness and 28% mentioned it was due to family members’ sickness. b) From the conclusions arrived at. I should remind my children to move fast always Leaving the house early Magkaroon ng pagkakaisa sa skul para ma improve ang ating skul. 100% were given only oral reprimand and the sanction made them improved their attendance. It is then recommended that to avoid the traffic respondents are advised to manage their time wisely. However. Maybe they could leave their place earlier to avoid the traffic. How can you improve your punctuality in reporting to school? Answers: By maintaining and balancing my time… By moving quickly. there were instances last year that the transportation (LRT) that we used had encountered technical problems. Make things organized. f) 57. waking up early and observe time management Discipline and time management. it can also be noted that positive recognition and positive reinforcement of appropriate behavior is likely to elicit continued positive behavior and good attendance. I can improve my punctuality in reporting to school by being conscious with my everyday task and think of my schedules ahead. They may take other means of transportation that will make them arrive early on their place of work.
take care of myself so i will not get sick.. I just hope and pray that we all be healthy so that it may not affect my punctuality in reporting to school. By just taking care of my health.. why be absent? Make absences only for valid reasons Prioritize important schedules Pumasok ng maaga. It is only and prime reason for my absences. I will absent only for emergency reason I will be conscious with all my assigned tasks. Taking good care of myself. What suggestions/comments can you give to the school administration to help you improve your attendance? Answers: Be compassionate / understanding etc.. RPD 07-25-2011 jnc/bgm n=64 Page 9 of 10 . Make a self-routine. By keeping fit and healthy. 3. Regular checkups for my health Stay healthy so you can be in school regularly Take care of myself. ( case to case basis only ) Give higher incentives to those have perfect attendance Give immediate warnings to those who incur absences without valid reasons and to the regular absentees I wake up early in the morning 2 hrs before the official time. I should take care of myself and my family. I can probably improve my attendance by keeping myself and my family members healthy. Time management (2x) To wake up early and be more organized at home and at school.. By taking care of myself I can improve my attendance by trying my best to avoid sickness as much as possible. Attendance is a must... If only I can avoid being sick. Take vitamins to avoid illness. Take good care of my health. Balance life Take care of your health. always drink vitamins and avoid stress! Time management Trying to be fit and always healthy. Use alarm clock / go to bed early / go to school early Wake up early! (5x) Waking up and preparing early for school Waking up early and exerting more effort in coming to school on time! 2. (2x) The reasons for my tardiness most of the time concerns my children. Some would be pregnancy discomforts. How can you improve your attendance? Answers: Absences are still covered by sick leave. If i will ask permission from my superior it should be written affixed with the superior's signature. Sleep early and wake up early. when they are sick esp my youngest who is asthmatic whom i really have to attend to and not just leave the care to the yaya or any member of the family at home.
Return back the Coed in grade school because most teachers are having difficulty in managing the discipline of the children especially in boys. Maybe the administrators could think of ways on how to help teachers fight stress in their day to day living. (This is my observation) Some schools adjusted/delayed their Monday schedules to avoid heavy traffic during these days. Official time should be well communicated to everyone. The administrators should have come up a clear policy on working time of teachers. Increase the award for perfect attendance. take time to talk and listen to the reasons why their attendance have drastically affected their work. if it is habitual and no evidences are being presented (e. i really am dedicated to my work. Other than those mentioned reasons.Bottom of Form It's very rare that i be absent if not really of a valid reason. Teachers suffer from sore throat that leads to cough and related sickness. There would even be times when i have to sacrifice my family (leaving behind a family member who is sick.para di ka nahuhuli sa pagpasok. this will enable them to revive their strength and vitality. RPD 07-25-2011 jnc/bgm n=64 Page 10 of 10 . majority of the personnel can avoid tardiness if the official time in will be adjusted. i guess. Most of the time teachers contracted different illnesses due to overloading of work. I just hope that the administration will be more understanding to their employees. medical certificate if the person had been confine) then call the attention of that particular person and have a conversation up-close and personal because some teachers are also like students (we have some problems that bothers or affect us). husband or kids) and report to school. If possible to lessen the number of loads for tenured and probationary teacher to avoid absences. Also study the number of students per class (at least maximum of 35 students) If the absences are justifiable enough just give oral reprimand or warning however. In this way. I've been so grateful to the administrators for giving me lots of considerations when it comes to my absences.g. More incentives and benefits for the Faculty and non-teaching personnel for it adds motivation not to commit tardiness and absences Pumasok ng maaga. A bigger amount is a sure factor to maintain a perfect attendance. for i believe the reasons (personal and family members' sickness) are quite valid. Administrators may see the loading of teachers as a factor that affect the attendance of teachers.