INSTRUCTIONS-SECTION III-COLUMN-WISE GUIDELINES FOR FILLING UP THE APPLICATION FORM At the beginning of the Application Form there are boxes for affixing photograph, appending signature and thumb impression and giving details of payment of the fee. PHOTOGRAPHS: Recent passport size photographs (Three) in colour showing frontal view of full face are required. One photograph is to be pasted on form and two on the PP forms, which is to be filled in duplicate. Black and white photograph, photograph with coloured or dark glassess, Dark Background or in uniform, Polaroid prints or computer prints will not be accepted.The colour photographs should have a light background (preferably white) and should show the full face of the applicant frontally. In the box meant for affixing the photograph, please paste your recent and identical colour photograph of size 3.5 cm x 3.5 cm.. Photograph should fit exactly in the box and in any case not smaller than the box provided in the form. For Jumbo booklets, two additional photographs are required. The photographs on the PP forms have to be cross signed by the applicant whereas photograph on First page of the form is NOT to be signed. Signature/thumb impression should be strictly within the box without touching the boundaries. Thumb impression should be of left hand in case of males and right hand in case of females. (Blue/ Black ball pen to be used for signatures). COLUMN 1 – NAME (WITH DOCUMENTARY PROOF) The name up to 75 character long name can be given and filled in the form. The full name as it should appear in the Passport should be furnished here. For example, Name: KARUR VAIKUNTA SUBRAMANIYAN RAMANATHAN PILLAI - Write the Surname as “PILLAI” in the boxes provided for Surname and put a comma and write “VAIKUNTA SUBRAMANIYAN RAMANATHAN” as the Given name in the rest of the columns. In case you do not have a surname, just write the given name. No initials should be written and they should be expanded. COLUMN 2 – If you have ever changed your name, please indicate the previous name in full. This will be applicable to a person who has even marginally changed the name or a lady who has changed her name / surname subsequent to the marriage. If there is no change in name at all, kindly write : Not applicable. COLUMN 3 –In case of Male/Female option, please write M or F as applicable in the box space provided. For others, please write „X‟ in this box. COLUMN 4 – DATE OF BIRTH: The date of birth is filled as dd/mm/yyyy and in words as shown in the birth certificate issued by Municipal/Government Authorities. Proof of date of birth is to be attached. Please see Section IV concerning documents to be attached.

Surnames. the applicant would be deemed to have been granted ECNR status. a “Identity Certificate” from the concerned office should be attached as per „Annexure B‟. telephone No. Even if the EC details are not available readily. would be useful for sending SMS message to the applicant for the same purpose. Public Sector Undertakings. An additional set of PP Form is to be submitted for more than one address in last one year. COLUMN 11: Please give details of previous passport(s) held. please mention name of place like Village / Town. In case the applicant is unmarried. Mother and Spouse is to be entered in the respective columns. If born before partition of India. 7 AND 8: The name of Father. please fill up the name of place followed by Country as “Undivided India”. which now falls within Pakistan or Bangladesh. No ECNR stamp will . All such applicants should furnish details of circumstances of their repatriation/loss of passport in a form of notarized affidavit. 1967. Statutory Bodies. If the period of residence given in Column 9 is less than one year on the date of application. descent. at least the place and country from where deported or repatriated should invariably be given here. visible distinguishing mark and the height in centimeters are to be provided against the respective item. column 8 asking for information on name of spouse may be filled as NOT APPLICABLE. Either the Previous Passport Number or the file number may be mentioned here along with date of issue and place of issue in the relevant boxes. In case the passport booklet does not have ECR stamp. date applied and place where applied should be furnished here. in these columns should be mentioned after the given names. COLUMN 14: Regarding citizenship. then the details such as file number. State and if born outside India. place and country from where deported or repatriated should be furnished in this column. then please furnish the previous citizenship in the blank space provided. In case previously applied for passport but the same was not received/issued. Applicants in ECR category will have the ECR Stamp put on their passports. If working in Central / State Government. Mobile phone No. If held any other citizenship before Indian citizenship. Suppression of facts may attract penal provisions as per the section 12 of the Passports Act. then the details of EC number.COLUMN 5 – PLACE & COUNTRY OF BIRTH: In case born in India. whether it is by birth. mention name of place and country. for proof of address. COLUMNS 9 AND 10: Please give relevant details along with date since residing at the given address. District. registration or naturalization is to be recorded in the box space provided by either B/D/R/N as the case may be. please furnish the other addresses with duration of residence. if any. Students staying away from their parents have the option of applying from place of study. In such cases. date and place of issue along with original seizure memorandum. with area code is required for the purpose of contacting in case additional information or document is required by Passport Office. a bonafide certificate from the Principal/Director/Registrar/Dean of the educational institution is must. COLUMN 11(a): If ever travelled on Emergency Certificate (EC) or ever deported or repatriated to India at Government cost. COLUMN 13: The relevant entry as „Yes‟ or „No‟ should be marked in the box space provided. COLUMNS 6. COLUMN 12: Details like educational qualifications. It may be mentioned here that Indian citizens categorized as ECR before leaving the country are required to get a clearance from the Protector General of Emigrants. at a place. COLUMN 15: Please write Y or N as applicable.

(b) All GAZETTED Government servants. (j) Nurses possessing qualifications recognized under the Indian Nursing Council Act. in most cases as an assessment order is not issued separately by the income tax department. (c) All Income-Tax payers (including Agricultural Income-Tax Payees) in their individual capacity.CHANAKYA. Scientists. Seamen who are in possession of CDC or Sea Cadets. JAWAHAR. CHANAKYA. Deck Cadets. income tax returns which are stamped by income tax authorities can be accepted. MUMBAI. Advocates. Nautical Sciences Courses at T.S.S. T. However. (k) All persons above the age of 50 years.S. An applicant would be eligible for ECNR status if he/she falls in any one of the following categories and provides documentary proof thereof: PERSONS ON WHOSE PASSPORTS ECR STAMPS WOULD NOT BE AFFIXED: (I) (a) All holders of Diplomatic/official Passports. such as Doctors holding MBBS degree or equivalent degree in AYURVED or HOMEOPATHY. (i) who have passed final examination of three years B. USA and Australia. T. MTI (SCI) and NIPM. (l) All persons who have been staying abroad for more than three years (the period of three years could be either in one stretch or broken) and their spouses. Chartered Accountants. etc. (d) All professional Degree holders. All persons having educational qualifications of matriculation and above. (h) Persons holding Permanent Immigration Visa. after production of identity cards issued by the Shipping Master. (e) (f) (g) Spouses and dependent children of category of persons listed from (b) to (d). CHENNAI. and not merely payment of advance tax. Teachers. MUMBAI/KOLKATA/CHENNAI. accredited Journalists. 1947. and (ii) who have undergone three months Pre-Sea training at any of the Government approved Training Institutes such as T.S. such as the visas of UK. (i) Persons possessing two years diploma from any institute recognized by the National Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT) or persons holding three years‟ diploma/equivalent degree from institutions like Polytechnics recognized by Central/State affixed on the passport. . Lecturers. REHMAN. Proof of assessment of income tax and actual payment of income tax for last one year or copy of PAN card to be insisted upon. Cost Accountants. Engineers.Sc.

With effect from October 2007. It may be noted that the passport booklet will only have ECR category stamped and in case the passport booklet does not have ECR stamp. In all such cases. In case the minor child who is between 15 and 18 years of age wishes to -obtain a full validity passport for 10 years. Japan. valid visa and return ticket at the immigration counters at international airport in India. The eligible category should be mentioned in the blank space provided under this column and supportive documents should be attached with the application. Otherwise. FOR WHATEVER REASON. if applicable). the applicant would be deemed to have been granted ECNR status. the same can be issued only on submission of Standard Affidavit as in Annexure “I” and any three of the 14 document as mentioned in para C (B) of Section IV of Passport Information Booklet by the parents and on payment of fee equivalent to the normal passport fee i.(m) All children up to the age of 18 years of age. Applicants are. passport to their minor child will be issued on postpolice verification basis. In such cases. (II) No emigration clearance is required for visiting Bangladesh. Pakistan and all countries in Europe (excluding CIS states). South Korea. In the NORMAL COURSE the signature/consent of both parents is required for issue of a passport to the minor (Annexure “H”). the parent applying for the passport of the minor may sign the form and submit . ECR passport holders travelling abroad for purpose other than employment will be allowed to leave the country on production of valid passport. 2007 Government of India has abolished Emigration Check Required Suspension (ECRS). South Africa and Singapore. COLUMN 16: In this column. Further. However. advised to apply for ECNR. as applicable for an adult. if they are eligible. while applying for the first time for the minor children who are less than 18 years of age. stating the facts of the case along with documentary proof to be submitted as per Annexure “C”. such passport holders require emigration clearance from the office of Protector of Emigrants (POEs). It may be mentioned that with effect from Oct 1. North America. Australia. if in case the applicant parent is not in a position to get the consent of the other parent. passport to their minor child will be issued without any police verification. in the cases where the parents do not hold valid passports.. (At the time of re-issue at the age of 18 years. whichever is earlier. to ensure hassle-free travel abroad. 1000/for a 36 pages passport. A declaration on plain paper as given at annexure H is needed to be filled up in each case. For employment purpose. they will be stopped from travelling at the port of exit. applications for such minors can be made on the basis of three documents of parents details of which are given in para C(B) of Section IV of the Passport Information Booklet along with Standard affidavit at Annexure I. New Zealand. In case of single parent and children born out of wedlock or in case of parents who are judicially separated. Rs. ECR stamping shall be done. a sworn affidavit before a Magistrate. the details of valid passports held by BOTH OR EITHER parents should be furnished in the relevant column. therefore.e. Otherwise the validity of the passport is restricted to five years or attaining the age of 18.

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