Mayor's Office Budget For the period Jan 1 to Sep 30, 2011

What we budgeted What we spent What we spent last year

Year to Date Budget Actual Variance $

2010 Actual Description

2011 Year Budget

898,628
29,574 1,124

877,908
17,253 999

20,720
12,321 125

901,575
27,593 959

Salary, Wages & Benefits Total
Info Serv - Intrnl InfrastO/H Alloc Inventory Mgmt-Intrnl

1,264,127
46,170 1,124

30,698 30,698
3,885 15,225 8,250 925 2,000 20,911 6,525 0 39,900 788 0 29,584 0 1,725

18,252 18,252
3,701 15,008 487 50 0 25,824 2,884 533 3,679 0 4,549 16,673 237 0

12,446 12,446
184 217 7,763 875 2,000 -4,914 3,641 -533 36,221 788 -4,549 12,911 -237 1,725

28,552 28,552
3,944 13,312 8,829 909 0 22,500 11,766 0 21,512 250 0 13,850 0 0

Internal Expenditures Intrnl Exp offset by Recovery
Car & Parking Allowances Meeting Supplies/Refresh-t(1) Meeting Supplies/Refresh-t(2) Parking - Not CPA Parking - CPA Parking - intrl - Corp Pkg Str Business Hosting (Ext only) Service Fees Other Exp-Contingency Membership Fees & Dues Employee Relocation Exp Business Travel Training/Staff Dev (1) Conferences

47,293 47,293
5,844 22,357 12,630 1,225 2,600 31,309 9,777 0 56,495 1,180 0 39,512 0 2,708

This is staff parking (internal transfer cost within The City, not cash). Budgeted rate was too low.

We hired all-new staff; no new staff in the previous year.

129,717
0 2,550 6,000 2,050 33,500 45,500 1,575 0 525

73,625
65 139 5,289 987 456 21,396 51 848 2,995

56,093
-65 2,411 711 1,063 33,044 24,104 1,524 -848 -2,470

96,873
428 1,033 7,333 1,658 5,963 75,852 1,135 366 5,492

Business Expenses
Postage/Courier/Freight Postage/Courier/Freight-Intrnl Wireless Comm - Rental/Airtime Telecommunications - Intrnl Communications Communications - Intrnl Printing Reproduction/Printing - Intrnl Photocopier Services - Intrnl

185,637
0 3,821 8,990 2,800 42,704 71,360 2,360 0 787

This is higher than last year (though under budget) because we consolidated business travel for all members of the Mayor's staff and the Mayor into this account for transparency, including Aldermanic.

Significantly down from last year, but quest for paperless office continues.

91,700
2,250 0 0

32,225
0 209 0

59,475
2,250 -209 0

99,259
0 58 4,902

Communication Services
Prof Fees - Other Intrnl Contract-GIS/Mapping Contract - Other (1)

132,821
3,371 0 0

2,250

209

2,041

4,960

Contracted Service Providers

3,371

Mayor's Office Budget For the period Jan 1 to Sep 30, 2011
What we budgeted What we spent What we spent last year

Year to Date Budget 0 Actual 159 Variance $ -159

2010 Actual 40,000 Description Consultants - Other

2011 Year Budget 133,000

0
0 0 3,484

159
63 0 3,666

-159
-63 0 -182

40,000
0 2,377 3,522

Consultants
Corporate Security Serv Intrl Ins Premiums - One-Time Ins Premiums - Intrnl

133,000
0 0 3,484

3,484 257,849
12,750 2,550 375 1,875 375 0 0

3,729 128,199
11,432 809 0 782 75 366 0

-246 129,650
1,318 1,741 375 1,093 300 -366 0

5,899 275,543
7,840 1,194 99 2,266 0 30 3,459

Insurance and Security Contract & General Services
Supplies - Office Subscriptions & Publications Small Tools/Equipment Equipment - Computer Hardware Equipment - Computer Software Equipment - Electronic Office Furniture/Equipment

3,484 505,607
17,987 3,597 529 2,645 529 0 0

17,925
2,574

13,463
738

4,462
1,836

14,887
1,164

Materials and Commodities
Fuel Purchase - Other

25,288
3,432

2,574
0 12,510 2,550 0

738
0 3,949 0 820

1,836
0 8,561 2,550 -820

1,164
340 11,880 980 1,245

Fuel and Oil
V&E- HITS (Hired Trucks) V&E-Leases - Intrnl V&E-Maint V&E-Maint - Intrnl

3,432
0 16,680 3,597 0

15,060
0 0 900

4,769
0 512 0

10,291
0 -512 900

14,445
1,276 3,600 0

Vehicle & Equipment Charges
BldgMntc - Offc Move- Intrnl Maint - Info Systems -Software Maint - Info Systems -Hardware

20,277
0 0 1,270

900 36,459 1,192,936

512 19,483 1,025,590

388 16,977 167,346

4,876 35,372 1,212,491

Maintenance/Rental Equipment Materials,Equipment&Supplies Expenditures Excl Debt & Depn

1,270 50,267 1,820,000

1,192,936 1,192,936

1,025,590 999,376

167,346 193,560

1,212,491 1,202,221

Expenditures Income Statement Accounts

1,820,000 1,820,000

Overall, we are significantly below budget, which was itself substantially reduced from last year.

MAYOR'S OFFICE EXPENSE ANALYSIS ACCOUNT 32800 - INTERNAL COMMUNICATIONS FOR THE PERIOD JAN 1 - SEP 30, 2011

DATE 2011-03-31 2011-05-31 2011-06-30 2011-02-28 2011-02-28 2011-06-30 2011-04-30 2011-06-30 2011-08-31 2011-09-30 2011-09-30

DESCRIPTION Mayor's site Mayor's Office-letterhead Cut the Red Tape branding and campaigning Mayor's message to City employees Light Chanukah Menorah by Mayor Mayor's business cards in Chinese Mayor's Office Passover Ad-JFP AB/NWT military service recognition book Transforming Municipal Government - branding Connect with Mayor-business cards Office of the Mayor-stationery

AMOUNT ($) 10,500 1,825 1,434 681 400 233 88 38 585 368 5,245

TOTAL INTERNAL COMMUNICATIONS

$21,396

MAYOR'S OFFICE EXPENSE ANALYSIS ACCOUNT 62770 - BUSINESS HOSTING FOR THE PERIOD JAN 1 - SEP 30, 2011
DATE Jan 16 Jan 31 Feb 2 Feb 7 Feb 8 - 10 Feb 8 - 10 Feb 22 July 6 July 27 Aug 8 VENDOR Various Sky 360 Lotus Vietnamese Noodle House Adams Tech, Greatevents, Nosegay Cora's Breakfast Lunch Momo's Calgary Marriott Rouge Restaurant Prego Cucina Italiana Sunterra Keynote Market DESCRIPTION Hosting of various members of the media and consultants Hosting/meal charges for Nenshi, Nkemdirim, John Merrett (FMC) Employee Recognition - Mayor's Office staff City Council and Government of Alberta Cabinet Lunch Hosting/meal charges in Toronto - Nenshi, Nkemdirim Hosting/meal charges in Toronto - Nenshi, Nkemdirim, Alison Loat (Samara) Lunch with former Mayor Al Duerr Hosting charges in Quebec City - Deputy Mayor Carra and QC delegation Lunch with Randy Williams (Tourism Calgary) Meeting with Cantos Music Foundation AMOUNT ($) 38 168 74 2,149 35 42 51 242 69 15

TOTAL BUSINESS HOSTING

$2,884

MAYOR'S OFFICE EXPENSE ANALYSIS ACCOUNT 77420 - OTHER EXP-CONTINGENCY FOR THE PERIOD JAN 1 - SEP 30, 2011
DESCRIPTION Alberta/NWT Royal Canadian Legion Donations The Rotary Club of Calgary - Table for Aldermen Flowers for late Jack Leslie Employee recognition - gift card for Administrative Professionals day Employee recognition - flowers Employee recognition - flowers ALS Society of Alberta (donation) Employee recognition - flowers Employee recognition - Lunchbox Theatre - Mayor's Office staff Flagworks Inc. - flag rental for consular visit Flagworks Inc. - flag rental for consular visit Flagworks Inc. - flag rental for consular visit Corporate Gift Room City of Calgary Pins Gift for Quebec City (Sister City) Gifts for 27 Mayors attending IDB Conference Gift Room Purchases - June 30 Gift Room Purchases - July 31 Gift Room Purchases - Sept 30 Miscellaneous Charges to Reallocate to Supplies Account Calgary Co-op AMOUNT ($) 810 267 73 71 63 50 48 47 38 20 20 16 745 143 513 225 225 136 134 35

TOTAL OTHER EXP-CONTINGENCY

$3,679

MAYOR'S OFFICE EXPENSE ANALYSIS ACCOUNT 77540 - BUSINESS TRAVEL FOR THE PERIOD JAN 1 - SEP 30, 2011

DESTINATION DATE Regina Jan 25 - 27

PURPOSE OF TRAVEL National Infrastructure Conference - Nenshi/Nkemdirim - also attended by Richard Pootmans Airfare Accommodation Food Taxi Airport parking Miscellaneous (Vendor: Cash Management Office) R. Pootmans expenses - hotel, meals, taxi, parking TOTAL TRIP Transport Canada - Nkemdirim - regarding airport tunnel Airfare Accommodation TOTAL TRIP FCM - Sustainable Communities Conference - Pincott, B. Airfare B. Pincott expenses - hotel, meals, taxi, parking Registration TOTAL TRIP Various events held in Toronto - Nenshi/Nkemdirim Airfare Accommodation Taxi Food Airport parking TOTAL TRIP Canadian Council for Public-Private Partnerships - Nenshi/Nkemdirim Accommodation Parking TOTAL TRIP Change fee for alderman to attend emergency council mtg Airfare TOTAL TRIP Chinese Business Trip - Nenshi/Nkemdirim Airfare

AMOUNT ($)

1,411 669 98 22 24 952 644 3,819

Ottawa

Jan 27 - 28

1,612 169 1,780

Victoria

Feb 8 - 10

212 362 432 1,006

Toronto

Feb 8 - 12

924 1,379 96 53 99 2,551

Edmonton

April 28 - 29

415 10 424

Las Vegas

May 19

404 404

China

May 24 - 31

1,603

MAYOR'S OFFICE EXPENSE ANALYSIS ACCOUNT 77540 - BUSINESS TRAVEL FOR THE PERIOD JAN 1 - SEP 30, 2011

DESTINATION DATE

PURPOSE OF TRAVEL TOTAL TRIP

AMOUNT ($) 1,603

MAYOR'S OFFICE EXPENSE ANALYSIS ACCOUNT 77540 - BUSINESS TRAVEL FOR THE PERIOD JAN 1 - SEP 30, 2011

DESTINATION DATE

PURPOSE OF TRAVEL

AMOUNT ($)

Halifax

June 1 - 6

FCM - National Conference - Nenshi/Nkemdirim Airfare Accommodation Registration TOTAL TRIP Outgames - (DM) Pincott, B. Airfare Accommodation Public transit, parking & meals (with MacLeod, G.) TOTAL TRIP FCM 2012 National Conference Registration Fees (2012) TOTAL Employee Recognition (reallocate to recognition account) Cab to Global TV for D. Le Bray (reallocate to contingency account)

1,743 1,331 266 3,341

Vancouver

July 27 - 28

526 177 213 916

Saskatoon

June 1 - 4, 2012

521 521 286 21

TOTAL BUSINESS TRAVEL

16,673

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